Agenda — Willits City Council, June 14, 2023

111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org

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WILLITS CITY COUNCIL
AGENDA
JUNE 14, 2023 | 6:30 PM | CITY COUNCIL CHAMBERS

1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.

2. PUBLIC COMMUNICATIONS
The City Council welcomes participation in its meetings. Comments shall be limited to three (3) minutes per person so that everyone has an opportunity to address the Council. To expedite matters and avoid repetition, whenever any group of persons wishes to address the Council on the same subject matter, the Mayor may request the group appoints a spokesperson. This item is limited to matters under the jurisdiction of the City Council, which are not on the posted agenda. Public criticism of the City Council, Commission, Boards and Agencies will not be prohibited. The City Council will take no action.

3. PUBLIC MATTERST
a. Presentation of a Proclamation to Willits Frontier Days – Designating Western Wear Days June 16th to July 4th, 2023.
b. Presentation of a Proclamation to the Hathaway Family – Honoring the Memory of Retired Mendocino County Justice Court Judge Galen Hathaway.
c. Mendocino County Third District Update – County Supervisor, John Haschak. d. Proposed Community Art Walk Update – Gary Martin.

4. ENACTMENT OF ORDINANCES
a. None presented.

5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.

The following items as presented are before the City Council for approval or denial:
a. City Council Minutes:
i. May 24, 2023.
ii. May 31, 2023 – Special Meeting.

6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest. a. None.

7. COMMISSIONS, AGENCIES AND AUTHORITIES
The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency. a. SITTING AS THE PLANNING COMMISSION - Discussion and Possible Action on Application for Minor Subdivision #MLD 22-01 for Roberto Vazquez (Mi Mexico Mexican Restaurant).

Presenting staff member: Taylor Perry, City Planner
Willits City Council Agenda – June 14, 2023.

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8. CITY MANAGER REPORTS AND RECOMMENDATIONS
a. Adopt a Resolution Approving a Memorandum of Understanding Between the City of Willits and the Pine Mountain Mutual Water Company Regarding Installation of an Emergency Intertie.
b. Accept the Recommendation by the Art in Public Spaces Committee to Receive the Donation of an Art Sculpture for Placement at Highway 20 Park.
c. Presentation of the Annual Groundwater Report and Discussion of Continued Use of Groundwater Under the Current Groundwater Operational Use Policy and Provide Direction on Potential Water Modeling Effort.
d. Verbal Reports – No Action.
i. Introduction of Olivia Grupp as the Director of Services & Facilities.

9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Adopt a Resolution Awarding a Contract to Argonaut Constructors, Inc., in an Amount not to Exceed $656,542.00, for the Construction of the West Mendocino Rehabilitation Project, Phase I, (Project No. 2023-03) and Authorize the City Manager to Execute the Contract and Approve Construction Change Orders up to a Cumulative Total of 10-Percent of the Total Contract Amount.

Presenting staff member: Andrea Trincado, Project Manager. b. Discussion and Possible Action Adopting a Resolution Establishing the City’s 2023/24 Project List for the Local Streets and Roads Program (SB1) Funding Requirements.

Presenting staff member: Andrea Trincado, Project Manager.

10. DEPARTMENT MONTHLY REPORTS – (presented at the second meeting of each month) a. None presented.

11. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS

12. GOOD & WELFARE

13. CLOSED SESSION NOTICE
a. None presented.

14. ADJOURNMENT
Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90- days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.

I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.

Dated this 9th day of June, 2023.

Delores Pedersen, City Clerk
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7113 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.

Additional Meeting Information for Interested Parties
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM.

A PROCLAMATION OF THE WILLITS CITY COUNCIL DESIGNATING
WILLITS WESTERN WEAR DAYS 97TH ANNIVERSARY
JUNE 16TH THROUGH JULY 4TH
, 2023
WHEREAS, Willits Frontier Days is the oldest continuous rodeo in the state of California and this year’s theme, “Wranglers, Boots and Spurs”, marks the 97th anniversary of Willits Frontier Days, which still continues to draw people from all over to come and not only celebrate Independence Day, but to celebrate our community; and WHEREAS, each year, this event is run solely by volunteers, with many hours dedicated to putting together this traditional event; and
WHEREAS, this year 2023 didn’t go without it’s challenges, due to storm damage to sections of the grounds city staff and Willits Frontier Days volunteers had to clean out huts and find storage to allow city staff to make temporary repairs in order for Frontier Days to move forward with this year’s events; and WHEREAS, this annual community event instills great pride in all of us who call Willits home, past and present; NOW, THEREFORE, I, Greta Kanne, Mayor of the City of Willits, along with Vice Mayor Gerry Gonzalez, Council Members, Madge Strong, Larry Stranske, and Saprina Rodriguez do hereby proclaim June 16th through July 4th, 2023, as “WESTERN WEAR DAYS”
In the City of Willits and encourage all who enter our community to join us in the rodeo spirit by wearing western apparel.

IN WITNESS WHEREOF, I have hereunto set my hand and cause the Seal of the CITY OF WILLITS to be affixed this 14th day of June, 2023.
____________________________________
Greta Kanne, Mayor
ATTEST: City Council of the City of Willits
________________________________
Delores Pedersen, City Clerk

A PROCLAMATION OF THE WILLITS CITY COUNCIL

RECOGNIZING THE

HONORABLE JUDGE GALEN HATHAWAY
WHEREAS, today, June 14, 2023, the City of Willits wants to recognize Galen Hathaway, retired Honorable Judge with the Mendocino County Justice Court, who passed away on May 7, 2023; and WHEREAS, Galen was born April 2, 1932 in McCloud, CA where, as a teenager, he worked as a grounds keeper for an owner of a ranch located beside the McCloud River; and
WHEREAS, from McCloud, Galen embarked on his law career, by attending the University of California Berkeley and receiving his undergraduate degree from University of Portland, then went on to graduate from Hastings Law School, passed the State Bar Exam and gained admittance to the State Bar of California in 1957; and WHEREAS, Galen was elected to the Willits City Council on April 11, 1972 and shortly thereafter Governor Reagan appointed Galen to sit on the Mendocino County Justice Court, unfortunately his tenure on the City Council lasted until on November 30, 1972; and WHEREAS, Galen went on to take an early retirement in 1983 from the County of Mendocino but continued on assignment for many years through the California Assigned Judges’ Program; and NOW, THEREFORE, I, Greta Kanne, Mayor of the City of Willits, along with Vice Mayor Gerardo Gonzalez, and Council Members Larry Stranske, Saprina Rodriguez, and Madge Strong, do hereby recognize and remember Galen Hathaway, a man that has touched many lives with his compassion, love of conversation and great sense of adventure, and we extend our heartfelt sympathy to his family.

IN WITNESS WHEREOF, I have hereunto set my hand and cause the Seal of the CITY OF WILLITS to be affixed this 14th day of June 2023.

ATTEST:
_________________________________
Greta Kanne, Mayor
City Council of the City of Willits
Delores Pedersen
City Clerk
111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

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WILLITS CITY COUNCIL

MINUTES
WEDNESDAY, MAY 24, 2023
Mayor Kanne called a regular meeting of the City Council to order at 6:30 p.m., in Council Chambers. The meeting was preceded by the pledge to the flag.

Roll Call: Councilmembers Madge Strong, Larry Stranske, Saprina Rodriguez, Vice Mayor Gerardo Gonzalez and Mayor Greta Kanne were present.

Also present were staff members: Brian Bender, City Manager; Jim Lance, City Attorney; Manuel Orozco, Finance Director; Scott Herman, Public Works Director; Kenan O’Shea, Public Works Superintendent; Andrea Trincado- Slater, Project Manager; Fabian Lizarraga, Police Chief; and Delores Pedersen, City Clerk.

2. Public Communications
 Ed Beals – Expressed concerns about a home that is occupied by squatters in his neighborhood.

3. Public Matters
a. Presentation of a Proclamation – Recognizing May 21-27, 2023, as National Public Works Week.

Mayor Kanne read the proclamation for the record and presented it to Public Works Superintendent Kenan O’Shea recognizing May 21-27, 2023, as National Public Works Week.
b. Little Lake Fire Chief Carter – presented department updates.  The Little lake fire department received fifty calls during the month of April. Twelve were fires, twelve others were emergency rescue medical calls, fourteen traffic collisions, one hazardous condition with no fire, two service calls and nine false alarms.
 Updated the Mutual Aid Agreement with Brooktrails Fire Department. Recently both fire departments have moved to respond to all fires in the Willits 95490 zip code.  Chief Carter wanted to remind the public that we are moving into the dryer season, even though we can still burn, he wanted to remind everyone, that if you burn and it gets off your property and causes damage to your neighbor’s property you are responsible. Make sure to burn safely and only on burn days. Local burns permits are suspended on May 31, 2023, CalFire and Air Quality Control permits are still valid until burn ban goes into effect.
 A new solar array was installed on top of the main fire house. Waiting for PG&E to sign off on it so that it may be turned on.
 The Little Lake Fire Department Annual Fundraiser is on June 17, 2023.  Finished up the Wildland Training Series with the Pack Test, a three mile walk with a 45-pound weight in 45 minutes.
 Utility Task Vehicle (UTV) is fully outfitted and ready for service. There are things that they will be able to do with the UTV Vehicle that they were never able to do before.  Will be traveling to Utah on May 25, 2023, to pick up the new U Type 6 vehicle (Medium-duty Commercial Truck).

Willits City Council Minutes of May 24, 2023 Page 2 of 5  Vice Mayor Gonzalez asked if someone wanted to volunteer for the fire department where should they go? Fire Chief Carter stated that interested people should go to the Main Fire House on Commercial St. and fill out an application.

4. Enactment of Ordinances
a. Review and Consider the Adoption of Ordinance No. 2023-02 Repealing and Replacing the Current Title 6 of the Willits Municipal Code Entitled Animals with a New Title 6 Entitled Animals Incorporating the Provisions of Mendocino Code Title 10.

Public Comment: None presented.

Moved by Gonzalez/Seconded by Stranske and carried unanimously to waive the second reading and adopt Ordinance 2023-02 Repealing and Replacing the Current Title 6 of the Willits Municipal Amending Title 12 of the Willits Municipal Code, Adding Chapter 12.10, Entitled To Approve or Deny Abandonments of City Right-Of-Way. b. Review and Consider the Adoption of Ordinance 2023-03 Repealing and Replacing Chapter 8.24 of the City of Willits Municipal Code with Chapter 8.26 Regarding Licensure of Tobacco Retailers.

Public Comment: None presented.

Moved by Gonzalez/Seconded by Stranske and carried unanimously to waive the second reading and adopt Ordinance 2023-03 Repealing and Replacing Chapter 8.24 of the City of Willits Municipal Code with Chapter 8.26 Regarding Licensure of Tobacco Retailers.

5. Consent Calendar
The following item(s) are recommended for approval or denial, as follows:
a. City Council Minutes:
i. May 10, 2023.

Public Comment: None presented.

Moved by Strong/Seconded by Rodriguez and carried unanimously to approve Consent Calendar item(s) (a).

6. Monthly Activity Reports
Matters that do not require action by the City Council but are of public interest. a. Building Activity Report - April 2023.

7. Commissions, Agencies and Authorities
None presented.

8. City Manager Reports and Recommendations
a. Verbal Reports – No Action.
i. Business License administration update.

The decision was made to not increase the Business License Rates because it is a tax and would need to be put on a ballot as a ballot measure. Avenue is preparing a proposal for the city to give Avenue the ability to verify that businesses are reporting to the city their true gross receipts.
ii. Results from the E. Commercial Street Corridor public forum.

Willits City Council Minutes of May 24, 2023 Page 3 of 5 The East Commercial Street Corridor Public Forum was well attended. The city received good input from many of the local groups and entities from the community.

City Manager Bender met with the consultants on May 23, 2023, the goal is now to present a finalized document to council for consideration and adoption at the June 28, 2023, meeting. The intent will be to start Phase II, which would take the conceptual items identified and illustrated in the plan and move them forward into a more formalized content.
iii. Possible transfer of the Baechtel Grove Gym to the Willits School District.

In discussions with School Superintendent, Mark Beebe, to transfer the ownership of the Baechtel Grove Gym over to the Willits Unified School District. Superintendent Beebe is asking for records that the city has or was able to acquire through research efforts with the State Department of Parks and Rec. The records were turned over to Mr. Beebe with hopes that this satisfies the School Boards concerns, and the city can facilitate the transfer. The city would seek to make the transfer so that the property is utilized for the intended purpose of school educational programs as well as the community at large.

Public Comment: None presented.

9. Department Recommendations (Action Items)
a. Presentation by Bartle Wells Associates Regarding the 2023 Water and Wastewater Rate Study. With Discussion and Possible Authorization from Council to Mail California Proposition 218 Notices to Property Owners of Proposed Rate Adjustments and the Date and Time of the Public Hearing.

Presenting Staff Member: Manuel Orozco, Finance Director

Erik Helgeson, Vice President of Bartle Wells Associates presented a PowerPoint presentation of the 2023 Water and Wastewater Rate Study.

Public Comment: Raghda Zacharia asked the Council to consider having the sewer billing done monthly as opposed to having it on the Property Taxes.

Moved by Strong/Seconded by Gonzalez and carried unanimously to adopt Resolution No. 2023-35 authorizing the Mailing of California Proposition 218 Notices to Property Owners of Proposed Rate Adjustments and the Date and Time of the Public Hearing.

10. Department Monthly Reports
a. Airport –
 City Manager Bender mentioned that Thomas Gallops had done a great job on the improvements to the pilot’s shack. The pilots that participated in the Fly-in over the past weekend were thankful for the improvements that have been made at the facility.  The city is still in the depths of processing the Part 16 Complaint, we have retained an attorney that is familiar with the Federal Aviation Administration (FAA) procedures. b. Community Development Department –
 City Manager Bender thanked the council for their participation and contribution in the last meeting regarding the General Plan, the consultant received a lot of good input.

The consultant will be here during the Special Meeting on June 21, 2023, to formalize some of the concepts that were presented to the council. b. Engineering –
Willits City Council Minutes of May 24, 2023 Page 4 of 5  Project Manager Trincado reported that they have started preparing a plan on the Striping Project to start in September, there are plans to double up to get two years’ worth of striping done to catch up.
 The City Hall Solar Project is out as a Request for Proposal (RFP), proposals are due May 31, 2023. This is a grant funded project.
 Bid openings for the West Mendocino Project is June 1, 2023.  The City Hall Roof Project did not receive any bids, we are working with some contractors, we have a positive path forward. There are hopes of bringing a contract forward at the next council meeting.
c. Finance –
 Finance Director Orozco reported that there will be a drop of approximately 14% in sales tax revenue for the 4th quarter of 2022.
d. Police Department –
 Chief Lizarraga attended the Graduation at Santa Rosa Public Safety Academy to see the New Recruit graduate. The new recruit will be starting next week, with a swearing in on Tuesday May 30, 2023, at City Hall.
 The department was successful in purchasing four used vehicles from a dealer in Portland Oregon, they are two to four years old.
e. Public Works –
 Public Works Superintendent O’Shea expressed his thanks to the Ojeda family for acquiring picnic tables for the Sports Complex, Amber Ojeda reached out to the owners of Burger King and inquired about the fate of the tables that were in their outside seating area during their remodel project. They relayed that they are first come first served, she then had her husband, owner of Ojeda Transport, pick them up and delivered to the Sports Fields, where Sparetime Supply was to unload and place the tables.
 City Manager Bender commented on the outstanding job that the crew did putting in the temporary roof on the Margarita Shed at the Rodeo Grounds. f. Utilities –
 The Annual Flushing Program has three to four more days left.

No action taken.

11. City Council Announcements Communications and Reports Councilmember Strong –
 Mendocino Solid Waste Management Authority (MSWMA) - They authorized money for clean up on illegal dump sites.
 Sonoma Clean Power – On target to reach a 10-month operation reserve. Looking forward to the reserves allowing them to lower their rates.  Would like to have the Mobile Vendor Ordinance readdressed.

Councilmember Rodriguez –
 Mendocino Transit Authority (MTA) - The returning board members have been focusing on training the new board members on decorum and what you can and cannot say during meetings.
 Bond Oversight Committee – has had to cancel meetings due to lack of quorum they have rescheduled again until June 12, 2023.

Councilmember Stranske –
 The Willits Chamber of Commerce Car/Bike Show will be held on Saturday May 27, 2023. The Willits Lions Club will be having a Pancake Breakfast Sunday, May 27, 2023, at the Recreation Grove Park from 8-11:00 am.

Councilmember Gonzalez –
 League of California Cities/Redwood Empire Division – Had a presentation on the Great Redwood Trail. Fort Bragg Police Department gave a presentation on their Willits City Council Minutes of May 24, 2023 Page 5 of 5 Crisis Response Unit. The Leagues Public Safety Committee will meet on June 22, 2023.
 Local Agency Formation Commission (LAFCo) – Meets June 5, 2023, will be a closed session meeting to pick a new Legal Representative.  Water/Wastewater Committee – The committee received an update on the Groundwater tank project. Pine Mountain would like an emergency intertie with City Water and the Sherwood Tribe is interested in connecting to the city water system for housing on East Side Road. They are looking to enter into a Memorandum of Understanding (MOU) in order to pursue funding to have a study done. It does not oblige us to provide the water service.

Mayor Kanne –
 Measure K – Had the first meeting with the three community members in attendance.

Finance Director Orozco gave a report stating that we are waiting for the audits to be completed so that data can be given to the committee members.  Haehl Creek Trail – With City Manager Bender there was a meeting with Richard Willoughby and Arnie Mellow to discuss the Haehl Creek Trail. There is concern about the maintenance of the trail, the City and Howard Foundation are working together to come up with a solution for maintaining the trail.

Public Comment: None presented.

No action taken.

12. Good & Welfare
 Councilmember Strong – Willits Economic Localization is continuing to sponsor gatherings called Building Community. The goal is to bring community members and organizations together to inform each other of what each group is doing to help eliminate duplication of activities and to acknowledge that we are all working to make Willits even better than it already is. Next meeting is June 18, 2023, at 4:00 pm at the Willits Methodist Church.
 Mayor Kanne – Wanted to acknowledge the three community members that stopped to help a blind dog that was running loose.

13. Closed Session Notice
None presented.

14. Adjournment
Mayor Kanne declared the meeting adjourned at 9:28 p.m. _____________________________
GRETA KANNE, Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

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WILLITS CITY COUNCIL
MINUTES – SPECIAL MEETING
WEDNESDAY, MAY 31, 2023
Mayor Kanne called a special meeting of the City Council to order at 6:03 p.m. The meeting was preceded by the pledge to the flag.

Roll Call: Councilmembers Larry Stranske, Madge Strong, Saprina Rodrigues, Vice Mayor Gerardo Gonzalez and Mayor Greta Kanne were present.

Also present were staff members: Brian Bender City Manager; Cathy Moorhead, Assistant City Manager; Manuel Orozco; Finance Director, Jim Lance, City Attorney (Virtually); Andrea Trincado-Slater, Project Manager; Scott Herman, Utilities Superintendent; and Delores Pedersen, City Clerk.

2. Business Item
a. Authorization to Replace Resolution 2023-29 with Resolution 2023-36 to Award a Contract to Superior Tank Company, Inc., for the Groundwater Resiliency Improvement Project, Phase II, to Include a 1.6-Percent Surcharge for Required Bonding, Bringing the Not to Exceed Amount to $325,105.78.

Presenting staff member: Andrea Trincado-Slater, Project Manager. .

Public Comment(s): None presented.

Moved by Stranske/Second by Gonzalez and carried unanimously to adopt Resolution (No. 2023-26) Replacing Resolution No. 2023-29 Awarding a Contract to Superior Tank Company, Inc., to Design, Fabricate, and Install a 250,000-Gallon Contact Tank For the Groundwater Resiliency Improvement Project, Phase II, For a Not To Exceed Amount of $325,105.78 and Authorize the City Manager to Execute Contract Documents and Approve Change Orders tor Up To 10-Percent of the Total Contract Amount.

3. Adjournment
Mayor Kanne declared the meeting adjourned at 6:07 p.m. _____________________________
Greta Kanne, Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
Item No. 7a
Meeting Date: June 14, 2023

AGENDA SUMMARY REPORT
To: Planning Commission
From: Taylor Perry, City Planner
Agenda Title: DISCUSSION AND POSSIBLE ACTION ON APPLICATION FOR MINOR SUBDIVISION #MLD 22-01 FOR ROBERTO VAZQUEZ (Mi Mexico Mexican Restaurant).

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 20 min Summary of Request: The applicant and owner, Roberto Vazquez, is requesting a Minor Subdivision to subdivide an approximate 0.73-acre parcel to create two parcels containing 0.39 acre (PARCEL 1) and

0.34 acre (PARCEL 2) respectively. PARCEL 1 is currently developed with a 2,225 sq. ft commercial building (Mi Mexico Mexican Restaurant), and PARCEL 2 is currently developed with a single-family residence and attached accessory dwelling unit. Both parcels are served by City water and sewer services.

Access is provided by way of two driveways off of North Main Street, one of which requires an easement on the southern adjacent parcel (APN 005-150-87; Sanhedrin High School). No other improvements or developments are proposed as part of this project.

PARCEL 1 and PARCEL 2 as proposed, adhere to all applicable requirements pursuant to the California Subdivision Map Act and the Willits Subdivision Regulations (Ordinance No. 76-2, and as amended).

Recommended Action: Conduct a public hearing and adopt a Resolution approving Minor Subdivision #MLD-22-01 subject to the conditions of approval recommended by staff.

Alternative(s): Should the Planning Commission find significant issues with the project, staff recommends that the item be continued to a future hearing date to allow staff time to develop findings for project denial.

The Planning Commission may also choose to delete, modify or add conditions of approval to the Minor Subdivision provided they do not affect the environmental determination that the project is exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines Sections 15315.

Fiscal Impact: The cost to the City in terms of staff time spent on inspection and monitoring the project is expected to be minimal.

Personnel Impact: Minimal staff time to ensure compliance with Minor Subdivision conditions. 2021 Adopted Goals: The Goals do not cover this topic.

PLANNING COMMISSION AGENDA STAFF REPORT
MEETING DATE: June 14, 2023 AGENDA ITEM NO:

TO: Planning Commission
PREPARED BY: Taylor Perry, City Planner
PROJECT NAME: MLD-22-01 VAZQUEZ MINOR SUBDIVISION
REQUEST: Proposed minor subdivision to create two parcels from one 0.73-acre legal parcel (APNs 005-150-04 & -05). PARCEL 1 (APN 005-150-05) is approximately 0.39 acre and is currently developed with a 2,225 sq. ft. commercial building. PARCEL 2 (005-150-04) is approximately 0.34 acre and is currently developed with a primary residence and attached accessory dwelling unit (ADU).

OWNER/APPLICANT: Roberto Vazquez
LOCATION: In the City of Willits, positioned westside of North Main Street, approximately 350 feet south of its intersection with Sherwood Road; 140, 142, 144 North Main Street; APNs 005-150-004 & 005-150-005 (One legal parcel).

TOTAL ACREAGE: 0.73 acre
GENERAL PLAN: Commercial-General (C-G); Residential-Low Density (R-L) ZONING: Community Commercial (C1) (APN 005-150-05);
Single-Family Residence - Special Lot Size (R1-B-L) (APN 005-150-04) ENVIRONMENTAL DETERMINATION: Categorically Exempt from CEQA, pursuant to Section 15315 (Class 15 – Minor Land Divisions) of the CEQA
Guidelines.

RECOMMENDATIONS: Approve the request.

STAFF REPORT: MINOR SUBDIVISION #MLD-22-01
PAGE 2

BACKGROUND
RELATED APPLICATIONS:

U-83-1: In 1983, applicant Donald R. Delahoyde applied for a Use Permit to construct a drivethru window at the rear of the existing restaurant building located at 144 North Main Street for the purpose of serving fast food. The Use Permit was conditioned to remain effective for a period of five years and expired in 1988.

PROJECT DESCRIPTION:

The applicant and owner, Roberto Vazquez, is requesting a Minor Subdivision (MLD-22-01) to subdivide an approximate 0.73-acre parcel into two parcels. The parcel currently comprises two assessor parcel numbers, APN 005-150-04 & APN 005-150-05.

PARCEL 1 (APN 005-150-05) is approximately 0.39 acre and is developed with a 2,225 sq. ft. commercial building that currently accommodates a restaurant. PARCEL 2 (005-150-04) is approximately 0.34 acre and is currently developed with a 2,150 sq. ft. primary residence and attached accessory dwelling unit (ADU). As shown on the Tentative Subdivision Map (ATTACHMENT D), a water easement and sewer easement are proposed on PARCEL 1, and an access easement is proposed on the southern adjacent boundary (APN 005-150-87). No other improvements or developments are proposed as part of this project.

PROJECT SETTING
SITE CHARACTERISTICS AND SURROUNDING LAND USES:

The parcel is fully paved, predominately flat, and approximately 14-percent developed with the residential and commercial structures. North Main Street runs along the eastern property boundary from north to south, and provides two points of ingress and egress to the parcel. A fence line runs along the northern property boundary and separates the parcel from dense riparian vegetation and Mill Creek. A single-family residence with access off Bittenbender Lane is located approximately 218 feet west of the nearest development on the project parcel. The southern property boundary abuts Sanhedrin High School. This portion of the City resides on the boundary line of where commercial uses along Main Street meet with single-family residential uses further west.

The site is surrounded by the following land uses:

APN GENERAL PLAN ZONING LOT SIZES USES
NORTH 005-100-29 C-G C1 0.6 acre Commercial (Village Market) EAST 005-110-07 & -19 C-G C1 0.7 acre Commercial (Vacant) SOUTH 005-150-87 C-G C1 1.7 acres Sanhedrin High School WEST 005-150-03 R-L R1-B-L 0.8 acre Single-Family Residential STAFF REPORT: MINOR SUBDIVISION #MLD-22-01
PAGE 3
SERVICES:

The project parcel is served by the following jurisdictions:

Access: Driveways off North Main Street (one of which requires a recorded easement) Fire District: Little Lake Fire Protection District
Water: City of Willits
Wastewater: City of Willits

REFERRAL AGENCY COMMENTS
On December 21, 2022, project referrals were sent to the following responsible or trustee agencies with jurisdiction over the project.

REFERRAL AGENCIES NOT

RETURNED
NO

COMMENT COMMENT
Building Division X
City Manager X
Fire Department X
Police Department X
Public Works X
City Water/Sewer X
Engineering Division X
Torrez Martinez Desert Cahuilla Indians X
Sherwood Valley Rancheria Band of Pomo Indians X
Middletown Rancheria Band of Pomo Indians X

TECHNICAL ADVISORY COMMITTEE COMMENTS
The Technical Advisory Committee (TAC) reviewed the application on February 15, 2022. A Planning Division, Building Division, and Public Works representative were present at the meeting. No Department noted opposition to the project or substantial concerns. Requirements per the satisfaction of each department are included in the Conditions of Approval (Appendix A).

LEGAL NOTICE REQUIREMENTS
Notice of the public hearing was published in the Willits Weekly newspaper on June 1, 2023, and was mailed to property owners within the required three hundred fifty (350) foot radius on May 26, 2023. Forty-two (42) parcels fell within the noticing sphere. Twenty-five parcel owners had the notice sent to their mailing addresses after removal of duplicated mailing address records.

No public comments were received in response to the notice.

STAFF REPORT: MINOR SUBDIVISION #MLD-22-01
PAGE 4

STAFF ANALYSIS
GENERAL PLAN AND ZONING CONSISTENCY:

The parcel currently has two General Plan Land Use Designations, and two Zoning Designations.

The description is as follows:

APN(s) GENERAL PLAN LAND
USE DESIGNATION ZONING DESIGNATION CURRENT LAND USE(s)
005-150-05 Commercial-General
(C-G)
Community Commercial
(C1) Restaurant
005-150-04 Residential-Low Density
(R-L)
Single Family Residence
(R1-B-L) Residential
PARCEL 1 (APN 005-150-05) is approximately 0.39 acre and is currently developed with a 2,225 sq. ft. commercial building. The property has a General Plan Land-use Designation of Commercial-General (C-G) and a Zoning Designation of Community Commercial (C1). According to Section 17.22.010 of the Zoning Code:

The community commercial (C1) zone is intended to provide services and meet the general commercial needs of the community.

The commercial building on PARCEL 1 currently operates as a restaurant (Mi Mexico), which is an allowable use permitted by right in C1-Zoned parcels. The property fronts North Main Street and is surrounded on the north, east, and south by similarly Zoned C1 parcels containing an assortment of businesses.

PARCEL 2 (APN 005-150-04) is approximately 0.34 acre and is currently developed with a primary residence and attached ADU. The property has a General Plan land-use designation of Residential-Low Density (R-L) and a Zoning Designation of Single-Family Residence with a Special Lot Size combining zone (R1-B-L). According to Section 17.22.010 of the Zoning Code:

The single-family residence (R1) zone is intended to stabilize and protect residential characteristics and to promote and encourage a suitable environment for family life. The R1 zone is intended for single-family dwellings and appurtenant uses.

The single-family residence and attached ADU were permitted and constructed in 2019, and are currently occupied by tenants. Numerous parcels west and northwest of PARCEL 2 have a similar zoning designation of Single-Family Residence with a Special Lot Size combining zone (R1-B-L).

The special lot size combining (-B) zone and subzones thereunder are intended to be combined with any principal zone in locations where sound and orderly planning indicates that lot area requirements should be modified. In any zone where the principal zone is combined with the symbol (-B) followed by the symbol (-L), no further subdivision of existing recorded parcels will be permitted.

CONDITION #3 requires that once PARCEL 2 (APN 005-150-04) is recorded as a separative legal parcel, for as long as the property contains the -B -L combining zone, no further subdivision of the parcel will be allowed unless otherwise authorized under State Law. This condition will ensure consistency with the existing zone regulations. The new property line proposed in the STAFF REPORT: MINOR SUBDIVISION #MLD-22-01
PAGE 5
project will conform to the current General Plan designation and zoning designation delineations and will effectively eliminate the current “split zoning” of the existing legal parcel. Therefore, the proposed Minor Subdivision is consistent with both General Plan Designations and all zoning restrictions for the property.

PUBLIC UTILITY SERVICES:

The City of Willits Public Works Department reviewed the project proposal and noted that upon construction of the single-family residence and ADU on PARCEL 2, an agreement amongst the property and the City of Willits was made to connect the new sewer lateral to the existing commercial structure’s sewer lateral at the sewer cleanout adjacent to the sidewalk on Main Street. This agreement was made to minimize impacts to the roadway and lessen construction costs. Consequent to this agreement, nearly 35 feet of sewer lateral pipe infrastructure between the cleanout and the manhole located in the North Main Street roadway serve both the commercial structure, and the single-family residence and attached ADU. Several feet of this shared line are located on PARCEL 1, beyond the City Right-of-Way.

In order to ensure there is shared responsibility and maintenance between both properties served by the shared sewer lateral infrastructure, a Shared Utility Maintenance Agreement shall be prepared and submitted to the City Engineer that demonstrates all sections of shared sewer utility lines among the residential units and the commercial structure shall be maintained by the property owner(s) of PARCEL 1 (APN 005-150-05) and PARCEL 2 (APN 005-150-04) (CONDITION #1).

ACCESS EASEMENT:

A portion of the southern driveway access that enters from North Main Street is located on the southern abutting parcel (APN 005-150-87), currently operating as Sanhedrin High School.

CONDITION #2 requires that a 12-foot access easement be recorded on this parcel to provide sufficient access to the subject property (PARCEL 1 and 2) as shown on the Tentative Map, or else otherwise approved by the City Engineer. Documentation of the access easement shall be provided to the City Engineer for review prior to final approval.

ENVIRONMENTAL REVIEW
This project has been determined to be categorically exempt from the California Environmental Quality Act (CEQA) provisions under Section 15315 (Class 15 – Minor Land Divisions) of the CEQA Guidelines. Class 15 consists of the division of property into four or fewer parcels when the division is in conformance with the general plan and zoning, no other variances or exceptions requiring environmental review are required, and all required services and access to the proposed parcels to local standards are available. This project adheres to all applicable requirements pursuant to the California Subdivision Map Act and the Willits Subdivision Regulations, and is consistent with this exemption.

STAFF REPORT: MINOR SUBDIVISION #MLD-22-01
PAGE 6

FINDINGS
ENVIRONMENTAL FINDING: The project is Categorically Exempt from CEQA, pursuant to pursuant to Section 15315 (Class 15 – Minor Land Divisions) of the CEQA Guidelines.

GENERAL PLAN FINDING: The proposed project is consistent with applicable goals and policies of the General Plan as subject to the Conditions of Approval found in Exhibit A.

RECOMMENDED CONDITIONS OF APPROVAL

1. A Shared Utility Maintenance Agreement shall be prepared and submitted to the City Engineer that demonstrates all sections of shared sewer utility infrastructure among the residential units and the commercial structure shall be maintained by the property owner(s) of APN 005-150-04 and APN 005-150-04.

2. Two utility easements (water and sewer) five feet in width, and an access easement 12 feet in width shall be recorded per the specifications in the Tentative Map, or as otherwise approved by the City Engineer. Documentation of the easements shall be provided to the City Engineer for review prior to final approval.

3. Once APN 005-150-04 is recorded as a separative legal parcel, for as long as the property contains the -B -L combining zone, no further subdivision of the parcel will be allowed, unless otherwise authorized under State Law.

4. A Parcel Map, consistent with the requirements of the State Subdivision Map Act and City of Willits ordinances, shall be filed with the Community Development Department for review by affected City departments. Said Parcel Map shall illustrate all easements of record affecting the parcels subject to this land division. The applicant shall pay all City and Little Lake Fire District fees for Parcel Map review.

5. The Parcel Map shall be in substantial conformance with the tentative map submitted as part of the application unless modification is required to comply with City of Willits Municipal Code and/or conditions of approval.

6. A note shall be recorded on the Parcel Map that "in the event that archaeological resources are encountered during development of the property, work in the immediate vicinity of the find shall be halted and a Qualified Cultural Resources Specialist shall be retained at the developer’s expense to analyze the significance of the resources and to formulate any mitigation that may be necessary. If Human remains are encountered, the Willits Police Department shall be notified, and the protocols of the Police Department and Sheriff-Coroner shall be followed."

7. All future public utilities shall be installed underground in accordance with the regulations contained in the Willits Municipal Code to the satisfaction of the City Building division.

8. The application and supplementary information submitted by the applicant shall be come entitlements of this permit and compliance therewith shall be mandatory.

9. The City, its officers, agents and employees may inspect this property at any time and the applicant agrees not to deny or impede access to the subject property for the City.

STAFF REPORT: MINOR SUBDIVISION #MLD-22-01
PAGE 7

10. The permit shall have no force or effect unless, and until, accepted and the terms thereof agreed to, in writing, by the applicant.

Tentative Map Expiration

11. A Parcel Map shall be recorded within two (2) years of the approved date, as required by the Subdivision Map Act unless an extension not to exceed eighteen months is granted by the Planning Commission. Request for an extension and payment of associated fees shall be submitted a minimum of eight (8) weeks prior to expiration in order to allow for processing of the extension request.

RECOMMENDATION FOR PLANNING COMMISSION
Staff recommends that, by Resolution, the Planning Commission finds the project exempt from CEQA pursuant to Section 15315 (Class 15 – Minor Land Divisions) of the CEQA Guidelines and approve the request for Minor Subdivision #MLD-22-01 based on the following findings, subject to the recommended Conditions of Approval.

ATTACHMENTS
A. Location Map
B. Aerial Photo
C. Zoning Map
D. Applicant Tentative Map
Prepared by: Taylor Perry, City Planner; 707-459-7125; [email protected] Reviewed by: Dusty Duley, Community Development Director

THIS DIVISION OF LAND IS DEEMED COMPLETE WHEN ALL CONDITIONS HAVE BEEN MET, AND THE APPROVED PARCEL MAP IS RECORDED BY THE COUNTY RECORDER. !!!
!!!
Willit s
Bro ok trails
She rwood
Ro ad
South
Main
S t r eet
Hearst W illits Road
Sources: Esri, HERE, DeLorme, increment P Corp., NPS, NRCan, Ordnance Survey, © OpenStreetMap contributors, USGS, NGA, NASA, CGIAR, N Robinson, NCEAS, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA, Geoland, FEMA, Intermap and the GIS user community
E
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H o pl an d
Gu a la la
We st p or t
C o mp tc h e C a lp el la
Me n d oc in o
B oo n v ille
Yo r kv ill e
Fo r t B r a g g
La y to n v ille
P oi n t A re n a
P ot te r Va lle y
CASE:

OWNER:

APN:

APLCT:

AGENT:

ADDRESS:

MLD 22-01
AGUIRRE, Roberto Vazquez
005-150-04 & 05
Roberto Vazquez
Pope Engineering
144 Main St., Willits
THIS MAP AND DATA ARE PROVIDED WITHOUT WARRANTY OF ANY KIND.

DO NOT USE THIS MAP TO DETERMINE LEGAL PROPERTY BOUNDARIES

LOCATION

SUBJECT PARCELS
!!! Major Towns & Places
Highways
Major Roads
µ 0 2,800 5,600 Feet
0 0.5 1 Miles
1:63,360
ATTACHMENT A. LOCATION MAP

M AI N S T REE T

BI TTENBENDER LANE
Source: Esri, Maxar, Earthstar Geographics, IGN, and the GIS User Community CASE:

OWNER:

APN:

APLCT:

AGENT:

ADDRESS:

MLD 22-01
AGUIRRE, Roberto Vazquez
005-150-04 & 05
Roberto Vazquez
Pope Engineering
144 Main St., Willits
THIS MAP AND DATA ARE PROVIDED WITHOUT WARRANTY OF ANY KIND.

DO NOT USE THIS MAP TO DETERMINE LEGAL PROPERTY BOUNDARIES

AERIAL IMAGERY
Public Roads
Driveways/Unnamed Roads
µ 0 25 50 Feet
0 0.005 0.01 Miles
1:600
ATTACHMENT B. AERIAL PHOTO
C1
R1-B-L
PF
R1
CO
PF
MH

MA I N S T RE E T

BITTENBEN D E R LANE

STATE S TR E E T

SHERW O OD ROA D
CASE:

OWNER:

APN:

APLCT:

AGENT:

ADDRESS:

MLD 22-01
AGUIRRE, Roberto Vazquez
005-150-04 & 05
Roberto Vazquez
Pope Engineering
144 Main St., Willits
THIS MAP AND DATA ARE PROVIDED WITHOUT WARRANTY OF ANY KIND.

DO NOT USE THIS MAP TO DETERMINE LEGAL PROPERTY BOUNDARIES Public Roads ZONING
µ 0 65 130Feet
0 0.01 0.02 Miles
1:1,500
ATTACHMENT C. ZONING MAP
ATTACHMENT D. APPLICANT TENTATIVE MAP
Resolution No. 2023-__ June 14, 2023

Page 1 of 4 ends

RESOLUTION NO. 2023-

RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF WILLITS APPROVING MINOR SUBDIVISION MLD-22-01 AT 140, 142, 144 NORTH MAIN STREET, WILLITS, CA; APNs 005-150-004 & 005-150-005.

WHEREAS, the applicant, ROBERTO VAZQUEZ, filed an application for a Minor Subdivision with the City of Willits Community Development Department in accordance with the California Subdivision Map Act and the Willits Subdivision Regulations (Ordinance No. 76-2, and as amended), to subdivide a 0.73± acre parcel to create a 0.39± acres parcel and a 0.34± acre parcel positioned on the west side of North Main Street, approximately 350 feet south of its intersection with Sherwood Road; 140, 142, 144 North Main Street; APNs 005-150-004 & 005- 150-005 in the City of Willits, County of Mendocino, State of California; and WHEREAS, the Willits Technical Advisory Committee, after reviewing the application on February 15, 2023, recommended approval of MLD-22-01; and WHEREAS, the project is Categorically Exempt from CEQA, pursuant to Section 15315 of the CEQA Guidelines, has been noticed, and made available for agency and public review of the proposed project in accordance with the California Environmental Quality Act (CEQA); and WHEREAS, the Willits Planning Commission, at its regular meeting held on the 14th of June, 2023, carefully reviewed the application materials before them, heard the favorable staff recommendation, and received public testimony on the matter; and WHEREAS, the Willits Planning Commission had an opportunity to review this Resolution and finds that it accurately sets forth the intentions of the Planning Commission regarding the Categorical Exemption and the Project.

NOW, THEREFORE, BE IT RESOLVED that the Willits City Planning Commission makes the following findings:

ENVIRONMENTAL FINDING:

A. The Planning Commission finds that the project is Categorically Exempt from CEQA, pursuant to pursuant to Section 15315 (Class 15 – Minor Land Divisions) of the CEQA Guidelines.

GENERAL PLAN FINDING:

A. The Planning Commission finds that the proposed project is consistent with applicable goals and policies of the General Plan as subject to the Conditions of Approval found in Exhibit A.

The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 14th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
_________________________________
GRETA KANNE, Mayor
City Council of the City of Willits
DELORES PEDERSEN, City Clerk
Resolution No. 2023-__ June 14, 2023

Page 2 of 4 ends

EXHIBIT A

CONDITIONS OF APPROVAL
MINOR SUBDIVISION #MLD-22-01
JUNE 14, 2023
APPROVED PROJECT DESCRIPTION:

Minor Subdivision to create two parcels from one 0.73-acre legal parcel (APNs 005-150-04 & -05).

PARCEL 1 (APN 005-150-05) is approximately 0.39 acre and is currently developed with a 2,225 sq. ft. commercial building. PARCEL 2 (005-150-04) is approximately 0.34 acre and is currently developed with a primary residence and attached accessory dwelling unit (ADU).

CONDITIONS OF APPROVAL:

2. Two utility easements (water and sewer) 5 feet in width, and an access easement 12 feet in width shall be recorded per the specifications in the Tentative Map, or as otherwise approved by the City Engineer. Documentation of the easements shall be provided to the City Engineer for review prior to final approval.

4. A Parcel Map, consistent with the requirements of the State Subdivision Map Act and City of Willits Ordinances, shall be filed with the Community Development Department for review by affected City Departments. The said Parcel Map shall illustrate all easements of record affecting the parcels subject to this land division. The applicant shall pay all City and Little Lake Fire District fees for Parcel Map review.

6. A note shall be recorded on the Parcel Map that "In the event that archaeological resources are encountered during development of the property, work in the immediate vicinity of the find shall be halted and a Qualified Cultural Resources Specialist shall be retained at the developer’s expense to analyze the significance of the resources and to formulate any mitigation that may be necessary. If Human remains are encountered, the Willits Police Department shall be notified, and the protocols of the Police Department and Sheriff-Coroner shall be followed."

7. All future public utilities shall be installed underground in accordance with the regulations contained in the Willits Municipal Code to the satisfaction of the City Building Division.

8. The application and supplementary information submitted by the applicant shall be come entitlements of this permit and compliance therewith shall be mandatory.

Resolution No. 2023-__ June 14, 2023

Page 3 of 4 ends

9. The City, its officers, agents and employees may inspect this property at any time and the applicant agrees not to deny or impede access to the subject property for the City.

10. The permit shall have no force or effect unless, and until, accepted and the terms thereof agreed to, in writing, by the applicant.

Tentative Map Expiration

Item No. 8a
Meeting Date: June 14, 2023

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Brian Bender, City Manager
Agenda Title: ADOPT A RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF WILLITS AND THE PINE MOUNTAIN MUTUAL WATER COMPANY REGARDING INSTALLATION OF AN EMERGENCY INTERTIE.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 20 min Summary of Request: The City Manager seeks the City Council to adopt the accompanying Resolution approving a Non-Binding Memorandum of Understanding (MOU) between the Pine Mountain Mutual Water Company to allow for an emergency intertie to ensure a reliable, long-term supply of potable water for Pine Mountain residents.

A representative of Pine Mountain Mutual Water Company approached staff inquiring of the feasibility of the City’s willingness to accommodate an emergency intertie between the two water systems. Staff refined the proposal during three Water & Wastewater Committee meetings before the City Council informally discussed the proposal at the March 22nd meeting. At the said meeting, the Council instructed the City Manager to compose the MOU.

Pine Mountain Mutual Water Company will apply for technical assistance from the State Water Resources Control Board to obtain funding for a feasibility study for the project. The technical assistance will also help both entities examine the viability of consolidating the two water systems.

The MOU allows both entities to explore the practicality of the request through coordination with various governmental agencies/units and pursue the necessary grant funding to support the project. Pine Mountain has the sole responsibility of pursuing the necessary funding to plan and implement the project. The City will utilize grant funds to implement upgrades to the Water Distribution System to ensure its ability to supply current needs and needs estimated for Pine Mountain’s request.

The MOU contains a provision that allows either entity to forsake any further participation with the MOU if they consider it is in their best interest to do so.

The Water & Wastewater Committee reviewed the MOU at their May 18th meeting. The Committee found no concerns with the MOU as presented and agreed to advise the City Council to adopt.

After the Water & Wastewater Committee, staff sent the MOU to the Pine Mountain Mutual Water Company for their subsequent review prior to submission to the City Council. Pine Mountain sought a revision to the verbiage relating to managerial consolidation. Please see the MOU as it shows the original language strikethrough and new language. Pine Mountain accepts the new language.

Recommended Action: Adopt the accompanying Resolution and authorize the City Manager to sign the MOU.

Alternative(s): None recommended.

Fiscal Impact: The fiscal effect is minimal at this initial phase as the City’s commitment consists of assisting Pine Mountain staff and their consultants as they pursue funding to support the project. The City Council must provide approval to continue with subsequent project obligations and at that time, staff will provide a thorough fiscal analysis of a proposed project.

Personnel Impact: Staff time coordinating with the various assigned to the project. 2021 Adopted Goals: This item supports Goal #1 for Public Works…Maintain and improve infrastructure systems of water, wastewater, public facilities and streets capable of managing future growth while responding to current City needs.

MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF WILLITS AND

THE PINE MOUNTAIN MUTUAL WATER COMPANY

REGARDING INSTALLATION OF AN EMERGENCY INTERTIE
This Memorandum of Understanding ("Agreement") is entered into as of ____________(the “Effective Date”), by and between the City of Willits (the "City") and the Pine Mountain Mutual Water Company (the "Water Company") (referred to herein collectively as "the Parties" and as to each as a "Party"). The terms "City" and "Water Company" as used herein shall include the Parties' governmental entities, departments and officials unless otherwise stated.

RECITALS
WHEREAS, the Water Company is located at 3800 Chinquapin Drive, southeast of the City of Willits, and provides water services to surrounding customers outside of the City’s jurisdiction; and
WHEREAS, the Water Company has requested that the City provide an emergency intertie for the Water Company to ensure the Water Company has a reliable long-term supply of water for its customers (referred to herein as the “Project”); and
WHEREAS, the City of Willits’ Water & Wastewater Committee discussed the Project at three meetings, briefed the City Council regarding the Project, and advised the City Manager to compose an Agreement; and
WHEREAS, the Water Company intends to apply for technical assistance from the State Water Resources Control Board (referred to herein as the “Board”) under the Safe and Affordable Fund for Equity and Resilience (“SAFER”) Program to provide a feasibility study for the Project and for potential consolidation of the City’s and Water Company’s water systems; and and to allow the Parties to discuss a managerially consolidation of the Water Company’s system by the City as defined by the SAFER Program as a means to take advantage of the program’s incentives ; and WHEREAS, the Water Company has agreed to initiate coordination with the Mendocino County Local Agency Formation Commission (referred to herein as “LAFCO”) in an effort to obtain approval of the Project; and
WHEREAS, the City and the Water Company seek to work together to provide an emergency intertie for the Water Company, consistent with the aims of the Project; and WHEREAS, the Parties have agreed that the Water Company will seek funding for the Project and implement the Project at its sole cost and expense; and WHEREAS, the City will use received funding to improve its water production and distribution system to ensure its capacity to supply the Water Company and future community needs; and WHEREAS, either Parties have the ability to cease the intent of this Agreement at any time if each Party determines it is not to their advantage.

AGREEMENT

1. RECITALS
The above recitals are true and correct and incorporated into this Agreement as though stated herein.

SIGNATURES ON FOLLOWING PAGE
IN WITNESS WHEREOF, this Agreement is executed by the City and Water Company as of the Effective Date.

CITY WATER COMPANY
City of Willits Pine Mountain Mutual Water Company
a California Municipal Corporation
By:_________________________ By:_________________________ Brian Bender, Tom Herman,
City Manager Water Company Board Chairperson
Date: _______________________ Date: _______________________

ATTEST: ATTEST:

By ___________________________ By ___________________________ Delores Pedersen, XXXXXXX,
City Clerk Water Company Board Secretary
APPROVED AS TO FORM:

By ________________________________
Jim Lance, City Attorney
Resolution No. 2023- June 14, 2023
RESOLUTION NO. 2023-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS TO APPROVE

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF WILLITS AND THE PINE

MOUNTAIN MUTUAL WATER COMPANY REGARDING INSTALLATION OF AN

EMERGENCY INTERTIE AND AUTHORIZING THE CITY MANAGER TO SIGN SAID MEMORANDUM OF UNDERSTANDING.

WHEREAS, the City of Willits operates a municipal water system and currently provides potable water to accounts outside its incorporation limits; and WHEREAS, the Pine Mountain Water Company requested that the City provide an emergency intertie to ensure Pine Mountain has a reliable long-term supply of water for its customers; and
WHEREAS, the City of Willits’ Water & Wastewater Committee discussed the request at three meetings, briefed the City Council regarding the request, and advised the City Manager to compose an agreement; and
WHEREAS, Pine Mountain agreed to seek funding for the project at its sole cost and expense; and
WHEREAS, Pine Mountain intends to apply for technical assistance from the State Water Resources Control Board under the Safe and Affordable Fund for Equity and Resilience Program to provide a feasibility study for the project and for potential consolidation of the two water systems; and
WHEREAS, the City will use received funding to improve its water production and distribution systems to ensure its capacity to supply the Water Company and future community needs; and
WHEREAS, both entities acknowledge may forsake any further participation if they consider it is in their interest to do so.

NOW, THEREFORE, the City Council of the City of Willits agrees it is advantageous to coordinate with the Pine Mountain Mutual Water Company to provide an emergency intertie by approving the attached Memorandum of Understanding and authorizing the City Manager to sign the said MOU.

The above and foregoing Resolution was introduced by Councilmember __________ seconded by Councilmember ____________ and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the, 14th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:
______________________________
GRETA KANNE, Mayor
ATTEST: City Council of the City of Willits
____________________________

DELORES PEDERSEN
City Clerk
Item No.8b
Meeting Date: June 14, 2023

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Brian Bender, City Manager
Agenda Title: ACCEPT THE RECOMMENDATION BY THE ART IN PUBLIC SPACES COMMITTEE TO RECEIVE THE DONATION OF AN ART SCULPTURE FOR PLACEMENT AT HIGHWAY 20 PARK.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10 min Summary of Request: The recently formed Art in Public Spaces Committee met on May 22nd to consider artwork bequest by Jane Camp. Bequest consists of a metal sculpture in a whimsical depiction of three pinwheels on their own supports having an overall height of 22 feet from grade. The City Council is aware of the proposal as the original concept went before the Council on January 26, 2022. Since that first unveiling, the design underwent several revisions to approve its aesthetics, functionality, and more importantly its structural integrity. The artist, Cjay Roughgarden coordinated with Kenan O’Shea regarding these revisions to ensure the sculpture met with the City’s requirements for safety and durability since the Council one-year after installation, decides if the City assumes long-term responsibility.

Three of the four Committee members (the fourth was absent) unanimously agreed to recommend the City Council to accept the donation. The Committee acknowledged the selected location at Highway 20 Park offers the greatest visibility from passing motorists. The anticipation being the sculpture will spark the curiosity of these motorists to an extent that will encourage them to seek out more knowledge of the community and/or even proceed with a visit.

Staff notes although the Committee discussed the donation and produced the recommendation, they failed to prepare a written report as required by Section #6 of the Public Art Policy. One of the reasons for the lack of a report is everyone’s overall familiarity with the project. Subsequent recommendations will include the report for to ensure compliance with the Public Art Policy.

Attached are the Public Artwork Donation Agreement submitted by Jane Camp, a line drawing illustrating the sculpture’s profile, and an image visualizing the placement of the sculpture at the Park.

Recommended Action: Adopt the accompanying Resolution thereby accepting the Art in Public Spaces Committee recommendation to receive the sculpture donated by Ms. Camp.

Alternative(s): None recommended.

Fiscal Impact: The City committed to the installation expenses including the allocation of up to three crew members and materials (several yards of concrete and forms).

Personnel Impact: Three crew members for two days to prepare the site including setting the footers/foundation and anchor bolts. The same number of crew members to assist with the installation. 2021 Adopted Goals: This item supports Task # 3…Compose a public art installation policy with supporting guidelines under Goal #3.2 for Community Development…Work with partners to promote program focused on bringing visitors to the City.

Resolution No. 2023-__ Page 1 of 1 June 14, 2023
RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS ACCEPTING THE

RECOMMENDATION BY THE ART IN PUBLIC SPACES COMMITTEE TO RECEIVE THE DONATION OF AN ART SCULPTURE FOR PLACEMENT AT HIGHWAY 20 PARK.

WHEREAS, the City Council on May 25, 2022, reviewed and approved the Public Art and Donation Policy to establish a process to consider donations of artwork for placement at City properties/facilities; and
WHEREAS, the Public Art and Donation Policy contains a provision for an Art in Public Spaces Committee with the responsibility to review donation proposals and provide a recommendation to the City Council; and
WHEREAS, Jane Camp submitted a Public Artwork Donation Agreement declaring her intent to donate a sculpture created by artist, Cjay Roughgarden for placement at the Highway 20 Park; and
WHEREAS, the Art in Public Spaces Committee met on May 22nd to review the bequest consisting of a metal sculpture of three pinwheels on their own supports having an overall height of 22 feet from grade; and
WHEREAS, the Art in Public Spaces Committee unanimously agreed to forward a favorable recommendation to the City Council.

NOW, THEREFORE, BE IT RESOLVED that the City Council with endorsement from the Art in Public Spaces Committee, accepts the donation of the pinwheel sculpture as presented for placement at Highway 20 Park and authorize the City Manager to sign the Public Artwork Donation Agreement.

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
__________________________
GRETA KANNE, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk
Item No. 8c
Meeting Date: June 14, 2023

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Brian Bender, City Manager
Agenda Title: PRESENTATION OF THE ANNUAL GROUNDWATER REPORT AND DISCUSSION OF

CONTINUED USE OF GROUNDWATER UNDER THE CURRENT GROUNDWATER OPERATIONAL USE POLICY AND PROVIDE DIRECTION ON POTENTIAL WATER MODELING EFFORT.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 25:00 Summary of Request: In April 2023, Council adopted the Groundwater Operational Use Plan as a condition of the approval of the Groundwater Resiliency Improvement Project. The Plan established guidelines for the use of the Groundwater Treatment Plant based on operational circumstances. The Plan also implemented a monitoring program with data collected from three monitoring wells within a 2,400 feet distance from the Elias Production Well.

Staff assigned EBA Engineering (one of the City’s on-call engineering firms) the task order to prepare the Annual Groundwater Report. EBA has prepared the Report, which summarizes groundwater level data for the three wells, water quality results, and groundwater production totals from April 15, 2022 to April 14, 2023. The scope of the report is limited to the data collected from the three wells, production amounts, and compilation of water quality data provided by the City. EBA will present the findings of the Report and answer questions relating to the Report’s contents. If Council is interested in expanding the scope of analysis for the future, the Report lists recommendations for improvements to the Groundwater Monitoring Program to provide a more thorough analysis of pumping effects on the aquifer.

As the Report demonstrates, groundwater was used to supplement the surface water supply within the use parameters outlined in the Plan. The Plan provides operators with flexibility and parameters to use groundwater to facilitate the annual flushing program, provide an alternate water source during maintenance activities or emergency events involving the surface water plant or supply, supplement surface water in response to any major fire events, and for routine operation of the groundwater plant to exercise the equipment and ensure operational integrity. Groundwater was utilized by operators this year to facilitate the annual flushing of the distribution lines to purge the lines of accumulated sediment. It was also utilized when the clarifier at the Surface Water Plant was taken offline for repair. Additionally, groundwater was used during the summer months to augment water supply and manage reservoirs levels during summer months.

The Groundwater Operational Use Plan employs adaptive management techniques; therefore, if the Report showed a steady decline without full recharge during the wet season, staff would recommend modifications to the use plan. Data collected over the past year shows full recharge of groundwater levels during the wet weather months; therefore, staff recommends continuing use under the current plan without modification.

Staff seeks direction from Council on whether to pursue the recommendation to invest in a water model.

EBA has provided a Statement of Qualifications, Scope of Work and cost estimate to develop a groundwater flow model. This was recommended to provide a basis for understanding existing and future groundwater sustainability and aquifer response to stresses on the system over time. The results of the modeling efforts would include an estimate of total basin groundwater capacity, groundwater contour maps of the entire valley illustrating areas of groundwater drawdown, and a tabulation of basin-wide water budget terms (aquifer inflows, outflows, and change in storage) per month over a given period of time. The model would provide the City with a tool to assess sustainability over time. If Council supports this next step, a task order would be issued to EBA, or, alternately, the Council can instruct staff to issue a Request for Proposals to solicit responses from other consultants.

The Annual Groundwater Report and Groundwater Operational Use Plan are attached for Council’s review.

Also attached, for Council’s consideration, is a proposal and Statement of Qualification from EBA Engineering for the groundwater model.

Recommended Action: Continued use of groundwater under the current Groundwater Operational Use Plan without modification and provide direction on potential water modeling recommendation.

Alternative(s): None.

Fiscal Impact: If the water model was approved, an $80,000 task order would be issued under EBA’s current contract. A budget adjustment would need to come forward at mid-year to increase the groundwater monitoring budget by $80,000 to pay for the work.

Personnel Impact: No impact.
2021 Adopted Goals: This item supports Goal #1 for Public Works…Maintain and improve infrastructure systems of water, wastewater, public facilities and streets capable of managing future growth while responding to current City needs. Specifically, the item helps to achieve Policy #1.2 Complete and implement a comprehensive Groundwater Management Plan as listed under the as mentioned Goal #1.

Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ 825 Sonoma Avenue, Suite C • Santa Rosa, California 95404 (707) 544-0784 • FAX (707) 544-0866 • www.ebagroup.com
June 1, 2023
Ms. Andrea Trincado
City of Willits
111 East Commercial Street
Willits, California 95490
SUBJECT: COVER LETTER FOR 2022-2023 ANNUAL GROUNDWATER REPORT

CITY OF WILLITS
EBA Project No. 22-3061
Dear Ms. Trincado:

EBA Engineering (EBA) is pleased to present the attached 2022 – 2023 Annual Groundwater Report (Annual Report) prepared for the City of Willits (City) to meet the requirements provided within the Groundwater Operational Use Plan – City of Willits Groundwater Resiliency Improvement Project (GWOUP).

EBA understands that the primary goal of the project was to produce an Annual Report which summarizes the groundwater level data collected from wells equipped with pressure transducers in a manner which is easily understood by the public. Also included in the Annual Report will be a summary of groundwater quality data and a summary of consumptive groundwater use from the Elias Replacement Well over the monitoring period from April 15, 2022 to April 14, 2023.

Prior to preparing the Annual Report, EBA prepared the following documents associated with validating existing data, site visits, surveying, providing recommendations, and defining the scope and breadth of the Annual Report:
• Summary of Findings and Cost Estimate Proposal, dated October 27, 2022 The summary identified potential data gaps and provided recommendations for future work. The primary recommendation included that additional efforts be made by EBA to better understand which existing data were valid, if the locations and vertical datums of acquired data was understood and accurate, and to provide City of Willits staff with additional time to provide necessary information to EBA. This necessary information included (a) groundwater pumping rates, (b) groundwater monitoring well elevation data, (c) groundwater quality data via sampling and laboratory analytical testing, and (d) survey information regarding the horizontal and vertical locations and extents of groundwater monitoring systems.
• Agenda and Task List for November 15, 2022 Site Visit, dated November 7, 2022 The agenda proposed field tasks including inspections of groundwater monitoring and production wells, validation and calibration of groundwater elevation measurement systems, and verification of the horizontal and vertical extents of groundwater monitoring systems. A request for information was included in this document that included (a) boring logs and well completion documentation, (b) documentation of any reinstallation/relocation of currently installed transducers, and (c) all available production well usage data.
• November 15, 2022 Site Visit Memorandum, dated November 29, 2022 The Site Visit Memorandum summarized the findings of the November 15, 2022 site visit and included a table describing the approximate latitude and longitude, depth to water (DTW), top of casing elevation, well depth measurements, outer casing diameter measurements, and notes for each groundwater production and monitoring well visited. Further, the calibration of pressure transducers (by Anton Loof of Ponton Industries [Ponton]) relative to Top of Casing (TOC) in the following groundwater wells was expected to occur following the site visit: Long 20 (deep), Long 20 (shallow), Elias Test Well, Park Well (shallow), and Park Well (deep). EBA recommended that calibrated pressure transducer data be reported with TOC as the vertical datum instead of the ground surface as this is consistent with general hydrogeologic practice and ground surface elevations are variable.

Calibration was performed for Long 20 (deep), Long 20 (shallow), and Elias Test Well, however it was not completed for Park Well (shallow), and Park Well (deep) because the recording unit was damaged by water and is currently unable to transmit DTW data. As such, the updated values have yet to be propagated. • Cost Estimate Proposal for the Preparation of the 2022 Annual Groundwater Report, dated December 19, 2022
The cost estimate summarized the scope of services for the Annual Report pursuant to meeting with City of Willits staff on August 31, 2022 with EBA, City of Willits staff, and Rod Wilburn - Willits City Engineer, and the documents and efforts described above.
• Revised Cost Estimate Proposal for the Preparation of the 2022 Annual Groundwater Report, dated February 1, 2023 (Revised Proposal) The revised cost estimate summarized the updated scope of services for the Annual Report and provided budget modifications per the updated scope of services pursuant to the conclusions of a Groundwater Annual Report Scoping Meeting on January 25, 2023 with EBA, City of Willits staff, and Rod Wilburn – Willits City Engineer.

Please note that EBA made the following assumptions as a part of the scope of the Annual report:
• The scope of work for the Annual Report was reduced to consist primarily of an evaluation of groundwater level fluctuation based on available water level data collected during the current monitoring period (April 15 2022 through April 14, 2023). As such the revised scope of work for the Annual Report does not include hydrogeologic evaluation related to groundwater-surface water interaction, potential interference with nearby wells, and other groundwater sustainability indicators such as reduction of storage, seawater intrusion, land subsidence, and degradation of groundwater quality.
• As discussed herein, EBA has developed an implementation schedule in an attempt to meet the objectives outlined within the GWOUP. The proposed schedule is based on preparation of a draft Annual Report during February and March 2023 which utilizes data collected up until January 31, 2022.

Upon the end of the groundwater monitoring period (April 14, 2023), EBA would update the report to include the remaining dataset. Please note that this implementation schedule assumes that the additional data will not significantly affect the findings and evaluation of data contained within the initial draft Annual Report. Accordingly, it is assumed that the additional data would be used to update report exhibits (tables, figures, etc.).

EBA had also assumed that the following data requirements will be collected/provided by the City and/or other project affiliates (i.e., City subcontractors, MCRCD, etc.). EBA can assist with these data gathering efforts, but additional fees would apply. • Survey Data: Northings, eastings, and elevations for TOC of monitoring wells to be included in Annual Report evaluation.
• Groundwater consumption data would be provided to EBA in tabular format (daily groundwater pumping volume from SCADA system).
• Analytical data would be provided to EBA in tabular format for the water quality samples which are to be presented and summarized within the Annual Report. It is assumed that quality assurance / quality control of tabulated analytical data will be performed by others (i.e. manually verifying the accuracy of tabulated analytical data through review of the laboratory’s Certified Analytical Reports).

We hope that the contents of the Annual Report meet the requirements of the GWOUP and your expectations. Please feel free to contact EBA at (707) 544-0784 if you have any comments or questions regarding the information presented herein.

Sincerely,

EBA ENGINEERING
_________________________________
Brian Wallace, PE, MS, MBA, QSD/QISP
Project Engineer
_________________________________
Max Kruzic, PG, CHg, QSD
Senior Hydrogeologist
Attachments: 2022 – 2023 Annual Groundwater Report

REFERENCES
City of Willits. Groundwater Operational Use Plan – City of Willits Groundwater Resiliency Improvement Project. Undated.

EBA Engineering, 2023. Revised Cost Estimate Proposal for the Preparation of the 2022 Annual Groundwater Report. February 1, 2023.

EBA Engineering, 2022a. Summary of Findings and Cost Estimate. October 27, 2022.

EBA Engineering, 2022b. Agenda and Task List for 11/15/2022 Site Visit.

November 7, 2022.

EBA Engineering, 2022c. 11/15/2022 Site Visit Memorandum. November 29, 2022.

1 Groundwater Operational Use Plan
City of Willits Groundwater Resiliency Improvement Project Per City Council direction, the Groundwater Operational Use Plan is proposed to provide guidelines for operations of the City of Willits groundwater treatment plant and the use of the City’s Elias Replacement Well. More specifically, this plan would regulate the use of groundwater to supplement the City’s water system both routinely and during emergency circumstances. The City recognizes the benefits of utilizing this valuable resource, and is committed to using the groundwater treatment plant responsibly to benefit the City water consumers, while not adversely affecting the beneficial use of the wells in the vicinity of the Elias Replacement well.

This plan establishes guidelines for the use of the groundwater treatment plant based on operational circumstances and is meant to employ adaptive management techniques, in which groundwater levels are monitored to better understand the aquifer characteristics. The guidelines established in this plan will be reassessed in the future in conjunction with groundwater monitoring data to determine whether the guidelines need to be adapted so as to better manage the resource.  ALLOWABLE CIRCUMSTANCES FOR USE OF THE GROUNDWATER SYSTEM  During emergency events when the Public Works Director determines there is a risk to surface water or additional supplies are necessary to offset the emergency. The Public Works Director and/or City Manager will bring this to city council at the first viable opportunity for review and approval.
 During routine annual flushing of the distribution system to reduce brown water issues and provide clean water to the residents and business owners of Willits.  During maintenance activities related to the reservoirs, the surface water treatment plant, the distribution infrastructure, or other water system maintenance where the Public Works Director or Chief Plant Operator determines that the water supply for the community must be supplemented by groundwater.
111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org
Gateway to the Redwoods
2  Regular operation of the groundwater plant to exercise the equipment, ensure operational integrity, and to ensure that groundwater is available should an emergency arise. The City Council has the discretion to use groundwater to prevent emergencies, address specific events, or when the Council determines the use of groundwater is necessary to support needs of the community.  To supplement the use of surface water for any major fires that could affect the community and surrounding areas.
 USE GUIDELINES
 Average monthly use will be 8 million gallons per month for domestic purposes unless an emergency situation occurs, or regular operations and maintenance of the City’s water system requires the City to use in excess of that amount. Council would be apprised of the circumstances causing the increased usage and provided with a plan for groundwater usage should the need continue.
 GROUNDWATER LEVEL MONITORING
 The City will continue groundwater level monitoring, with a focus on monitoring wells within close proximity to the Elias Replacement Well. This effort would be aimed at monitoring the effects of the City’s pumping activities to ensure the ongoing beneficial use of neighboring wells. As part of this effort shallow wells will be included to ensure that the City’s pumping activities are not drawing on surface water.
 The City will coordinate groundwater monitoring efforts with the Mendocino County Resource Conservation District (MCRCD) to collect additional information from the City’s closest neighboring wells.
 Monitoring data from the Long 20 monitoring well & a shallow well in close proximity to the Long 20 well will be published on CASGEM, a statewide groundwater monitoring program that is available for public viewing.  An annual groundwater report will be prepared for the City Council at the second meeting in May of each year and will include groundwater data from April 15-April 14th of the past year. The report will be focused on the City’s use and effects.  TESTING
 Quarterly: Iron, Manganese and Arsenic in raw and treated water. There is no detectable arsenic in the Elias Replacement Well or the Elias Well. However, as a responsible practice, the City has decided to test for arsenic on a quarterly basis rather than every three years as required by the Division of Drinking Water.  Should any level of arsenic be detected in the future in the Elias Replacement Well, the operation of the plant will cease immediately, City Council will be notified, and the action necessary to ensure public safety will commence. 3  Annually: Nitrates. The City will continue to conduct the testing regimen as required by the Division of Drinking Water under the City’s Domestic Water Supply Permit No. 02-03-16P2310004.
 ANNUAL PLAN REVIEW
 Following the release of the annual groundwater report, the City will revisit this Plan to determine if any changes are warranted.

June 1, 2023
Ms. Andrea Trincado
City of Willits
111 East Commercial Street Willits,
California 95490
SUBJECT: COST ESTIMATE FOR HYDROGEOLOGIC SERVICES NUMERICAL

GROUNDWATER FLOW MODEL CITY OF WILLITS
EBA Project No. 22-3061 EBA
Dear Ms. Trincado:

EBA Engineering (EBA) has prepared the following Cost Estimate for Hydrogeologic Services for the City of Willits (City) pursuant to an online meeting between EBA and representatives from the City on January 25, 2023. During the meeting, EBA recommended that a numerical groundwater flow model (GFM) be developed for the Little Lake Valley Groundwater Basin (LLVGB) to enhance the understanding of groundwater flow through the aquifer complex underlying the Willits area. This was recommended to provide a basis for understanding existing and future groundwater sustainability and aquifer response to stresses on the system over time. As such, EBA recommends that a temporal (time-dependent) three-dimensional numerical groundwater flow model be developed for the LLVGB. This model will be generated per the following:
• United States Geologic Survey (USGS) finite-difference MODFLOW-2005 (MODFLOW-NWT) will be utilized in conjunction with GIS and AutoCAD Civil3D software to develop a three-dimensional representation of the aquifer complex and groundwater elevations, flow regimes, and storage capacities for each of the two formations. MODFLOW is the industry standard for groundwater modeling. o The MODFLOW-NWT model may utilize the following USGS packages: o WEL – Well package (to simulate groundwater pumping); o RIV – River Package (to simulate groundwater-surface water interaction); o RCH – Recharge Package (to simulate recharge from precipitation); o CHD – Constant Head Boundary Package (to simulate constant hydraulic heads from adjacent hydrogeologic formations); and
825 Sonoma Avenue, Suite C • Santa Rosa, California 95404 (707) 544-0784 • FAX (707) 544-0866 • www.ebagroup.com
o FHB – Flow and Head Boundary Package (to simulate transient inbound and outbound fluxes from adjacent hydrogeologic formations). • The sensitivity of model results to variability in the following groundwater model inputs will be discussed and analyzed:
o Spatial discretization (the x, y extents of each model grid cell); o Boundary conditions (fluxes in and out of the aquifer complex, up-gradient and down-gradient hydrogeologic formations and surface water systems); o Transmissivity (the product of the hydraulic conductivity and the aquifer thickness); and
o Specific storage (storage resulting from the compression of the granular skeleton and expansion of the pore water).
• The proposed groundwater flow model will be executed on a monthly time-step and will provide additional insight to aquifer hydraulics and aquifer response from pumping over time. Infiltration, streamflow, pumping, and return flows will be estimated to characterize the aquifer complex based on historical monthly data. • The groundwater model will be calibrated to historical streamflow data (if available), Well Completion Reports, and groundwater hydraulic head measurements from the California Department of Water Resources and Mendocino County Resources Conservation District monitoring wells. In addition, the impacts of inflows and outflows to adjacent the Franciscan formation can be incorporated into the model calibration process and provide additional insight into the dynamic character of the aquifer complex. Aquifer storage capacity will be estimated monthly based on the inflows and outflows from the aquifer complex. • EBA will prepare a technical report describing the model building process, the results of the modeling efforts, and include an updated water budget and storage capacity calculation. This information can then be used to minimize operational costs as well as become integral in the City’s decision-making process regarding future water supplies, development projects, expansion, or agriculture. Future additional work utilizing the Groundwater Operational Model may include Capacity Expansion, Conjunctive Groundwater and Surface Water Planning, and Climate Future Scenarios.

ASSUMPTIONS
For the purposes of developing the scope of work and the cost estimate presented herein, the following assumptions were made:
• The City will provide any survey or civil engineering documentation available, assist with providing estimates of planned property use, and provide any documentation pertaining to existing water use for City properties; 2 • The GFM will be solely based on existing information and will not require additional field work, well measurements, or data after the contract execution date has occurred;
• The proposed GFM will provide estimates of groundwater flow and water budget up until the contract execution date, and as such, groundwater future scenario projections are not included;
• Sampling and testing for contaminants are not included; • Fees from geophysical subconsultants are not included; • Drilling, test pit excavations, and pumping tests are not included; and • All reimbursable items such as report copies, mailings, and blueprints will be charged at our cost plus 15%.

COST ESTIMATE
Based on EBA’s regional experience generating numerical groundwater flow models, EBAestimates the work described herein to cost approximately $80,000.

We trust this provides the information you require at this time. If you have any comments or questions, please feel free to call me at (707) 544-0784.

Sincerely,

EBA ENGINEERING
___________________________________
Brian M. Wallace, PE, MS, MBA, QSD
Project Engineer
3 Statement of
Qualifications
Prepared for
Hydrogeologic
Services for
Numerical
Groundwater Flow
Model Development

EBA ENGINEERING
825 Sonoma Avenue
Santa Rosa, CA 95404
707.544.0784 | ebagroup.com
June 2023

TABLE OF

CONTENTS
1 Firm Profile
2 Key Personnel
3 Hydrogeologic Services
4 Project Experience
5 Conclusion
EBA Engineering | Statement of Qualifications 1
1 FIRM PROFILE
EBA Engineering (EBA) is a multi-disciplinary firm based in Santa Rosa, California, with recognized expertise in the fields of:
Geologic & Hydrogeologic Services
Civil Engineering
Environmental Assessments & Compliance
Stormwater Management
Soil & Groundwater Remediation
Since 1979, EBA’s staff of licensed engineers, geologists, and environmental professionals have worked together to provide a comprehensive range of engineering and environmental services to private and public sector clients.

GEOLOGIC & HYDROGEOLOGIC SERVICES
EBA’s special blend of licensed geologists, hydrogeologists, and engineering professionals combine efficient and accurate field measurements with hydrology, hydraulics, and extensive modeling to build an understanding of subsurface conditions and identify high-grade infrastructure design alternatives and opportunities for future projects. EBA is significantly experienced in conducting hydrogeologic investigations including water well siting, permitting, well interference studies, streamflow depletion calculations, and groundwater flow modeling.

CIVIL ENGINEERING SERVICES
EBA’s civil engineers and land surveyors are experts in site planning, alternative design development, topographic and boundary surveying, infrastructure analysis, fire and domestic water system design, sanitary sewer and drainage system design, design of access roads including bridges and culverts, site grading and drainage design, Low Impact Design strategy implementation into site designs, Leadership in Energy and Environmental Design (LEED) documentation support, septic analysis and design, and erosion and sediment control plan preparation.

ENVIRONMENTAL SERVICES
EBA’s environmental engineering professionals provide California Environmental Quality (CEQA) and National Environmental Protection Act (NEPA) environmental review; oversight of Phase I through Phase IV Environmental Site Assessments (ESA); pre-construction hazardous materials assessments; Brownfields redevelopment; soil and groundwater characterization and remediation; subsurface and vapor intrusion assessment and abatement; landfill sampling, monitoring and reporting; regulatory permitting; and land use development studies. 44+

YEARS IN

BUSINESS

RESULTS-FOCUSED
& RESPONSIVE TO

CLIENT NEEDS

COST EFFICIENT
& BUDGET

CONSCIOUS

STORMWATER MANAGEMENT
EBA’s stormwater management services include Stormwater Pollution Prevention Plan (SWPPP) development, implementation, and compliancerelated consulting services for construction projects and industrial facilities.

EBA is well-known for our stormwater expertise in Northern California.

Our long history of supporting large, on-call stormwater contracts for major municipalities and industrial facilities has allowed our staff to forge long-term relationships with clients, working together to address new and challenging problems while learning valuable lessons on how to create and sustain effective programs.

SOIL & GROUNDWATER REMEDIATION
EBA is experienced identifying, designing, constructing, and operating efficient, feasible, and cost-effective remediation alternatives for a specific site. The identification of the most technically and economically feasible means for site remediation methods is typically evaluated using a variety of treatment methodologies and processes supplemented by EBA’s experience with cost estimates for remediation projects.

Site remediation techniques are site-specific and contaminant-specific activities designed to contain, control, or eliminate contamination that could have an adverse environmental impact or restore environmentally degraded sites to acceptable conditions.

REGULATORY AGENCY EXPERIENCE
EBA maintains an active awareness of current government regulations as part of our continuous involvement with Federal, State and local regulatory agencies. We effectively interface and coordinate with regulatory agencies governing all facets of site design, environmental, and permitting issues, ensuring your project stays on track to meet time and budget goals.

Additionally, EBA has significant experience working with various Federal and State of California agencies on diverse project types in which the State functions as regulatory oversight and/or as the primary funding mechanism through grants, loans, or reimbursement programs. For example, EBA has worked with numerous clients with the State Water Resources Control Board (SWRCB) programs including Underground Storage Tank Cleanup Fund (USTCF), Site Cleanup Subaccount Program (SCAP), Remove, Replace or Upgrading UST’s (RUST), and Orphan Site Cleanup Account (Orphan).

COST EFFICIENT &
BUDGET

CONSCIOUS
- ETHICAL
- KNOWLEDGEABLE
- PRACTICAL
1 FIRM PROFILE
EBA Engineering | Statement of Qualifications 3
1 FIRM PROFILE

SERVICES
Water Resources Management
Civil Engineering
Geologic & Hydrogeologic Engineering
Industrial & Construction SWPPP Implementation
Groundwater Studies & Modeling
CEQA / NEPA Environmental Review
Environmental Services
Site Assessments
Remediation
Field Services
Facility Planning / Master Planning
Landfill Engineering & Landfill Gas Engineering
Material Recovery Facilities
Transfer Stations
Composting Facilities
Construction Management Services

EBA ENGINEERING
825 Sonoma Avenue
Santa Rosa, CA 95404
707.544.0784

ORGANIZATION & LICENSES
Year Established: 1979
Years in Business: 44
California Corporation, 1988
(formerly a Partnership 1979 - 1988)
California Licensed Contractor (Class
A-HAZ, License No. 662725)
Certified Small Business Enterprise
No. 43664

CORPORATE OFFICERS
Nazar Eljumaily, President
Damon Morelli, Vice President /
Principal Engineer
David Noren, Vice President /
Environmental Services Manager
Matthew Earnshaw, Vice President /
Geological Services Manager
TEAM MEMBERS* | 30
Professional Civil Engineers | 5
Professional Land Surveyor | 1
Land Surveyor Technicians | 3
Qualified SWPPP Developers | 4
Qualified SWPPP Practitioners | 2
Qualified Industrial SWPPP Practitioners | 2
Certified Engineering Geologists | 3
Professional Geologists | 5
Certified Hydrogeologists | 3
Registered Environmental Assessors | 4
CEQA Practitioner | 1
Environmental and Engineering Staff | 7
LEED Accredited Professionals | 1
Engineer in Training | 2
Geologist in Training | 1
Administrative / Support Staff | 4
Systems Manager | 1
* Some staff are professionally certified in more than one discipline

PRIMARY CONTACT
Damon Morelli, PE 63621
Vice President / Principal Engineer
T: 707.544.0784, ext. 130
E: [email protected]
EBA Engineering | Statement of Qualifications 4
1 FIRM PROFILE
EBA has recent and relevant experience
coordinating with regulatory agencies, review
boards, commissions and public groups including:
North Coast Regional Water Quality Control
Board & Other Regional Water Quality Control
Boards
U.S. Army Corps of Engineers
California Department of Fish & Wildlife
California Environmental Protection Agency
Department of Water Resources (DWR)
State Water Resources Control Board, Division
of Drinking Water
Federal Emergency Management Agency
(FEMA)
Sonoma County California Office of Emergency
Services (Cal OES)
Federal Highway Administration (FHWA)
City of Crescent City
City of Willits
City of Ukiah
County of Sonoma
County of Tulare
City of Santa Rosa
Sonoma State University
Santa Rosa Junior College District
Caltrans
California Coastal Commission
State Boards and Commissions (including
California Integrated Waste Management Board)
Air Pollution Control Districts
Local Enforcement Agencies & Local Task
Forces
Boards of County Commissions
Boards of Supervisors
Boards of Directors
City Councils
Planning Commissions
County Counsels and District Attorneys

GOVERNMENT / REGULATORY EXPERIENCE
EBA Engineering | Statement of Qualifications 5
2 KEY PERSONNEL

TEAM ORGANIZATION
EBA’s project team is comprised of individuals with extensive experience related to performing groundwater well siting studies, development of numerical groundwater flow
models using MODFLOW®, and water availability studies.

This select team listed in the following organizational chart was formed based on prior experience specifically related to groundwater flow modeling. As such, these individuals are acutely aware of the importance of adhering to regulatory requirements, both from a field implementation and
reporting perspective. This project team ensures a sound management structure and provides effective supervision throughout each phase of the project.

EBA’s professional team has the experience and maturity to work closely with your staff without wasting resources, providing sound professional decisions consistent with
applicable standards and good hydrological consulting
practice.

EBA Engineering | Statement of Qualifications 6

EBA TEAM ORGANIZATION CHART
2 KEY PERSONNEL

EBA ENGINEERING TEAM
Brian Wallace, PE, MS, MBA, QSD/QISP
Project Engineer
Matthew Earnshaw, PG, CHg, CEG QSD
VP, Senior Geologist/Hydrogeologist
Max Kruzic, PG, CHg, QSD
Senior Geologist/Hydrogeologist
Michael Delmanowski, PG, CHg, CEG
Senior Geologist/Hydrogeologist
Matt Kowalski, PG, QSD
Project Geologist
Andrew Spinardi, EIT, QISP
Environmental Project Engineer
Wyatt Wunderlich, MS
Project Geologist / Water Resources
EBA Engineering | Statement of Qualifications 7

RELEVANT EXPERIENCE
Brassfield Estate Vineyards - Water Budget Report &
Groundwater Flow Model, Clearlake Oaks, Lake County
Merced County Regional Waste Authority Highway 59 Landfill Updated MODFLOW® Analysis, Merced
Ukiah Valley Groundwater Sustainability Agency - Initial Groundwater Sustainability Plan & Numerical Groundwater Flow Model using MODFLOW-NWT®, Ukiah, CA*
Northern Cities Management Area Numerical Groundwater Flow Model using MODFLOW-2005, Arroyo Grande, CA*
Lake Pillsbury Ranch - Water Distribution System Supply & Storage Preliminary Engineering Report, Lake Pillsbury* Original Sherwood Valley Rancheria - Water Distribution System Supply & Storage Preliminary Engineering Report, Willits* South Cloverdale Water Company - PWS Consolidation CEQA Study, Cloverdale
Timber Cove Resort - PWS Permit Amendment Technical
Assistance, Sonoma County
Truck Tops USA - PWS Permit Technical Assistance, Sonoma County
Seven Apart Winery (Beau Vigne) - State Small Water System Permit Technical Assistance, Napa County
Balo Vineyards - PWS Permit Technical Assistance, Mendocino County
Sebastiani Vineyards & Winery - PWS Consolidation Technical Assistance, Sonoma County
Hydrogeologic Evaluation - Long 20 Test Well, City of Willits, Mendocino County
BRIAN M. WALLACE, PE, MS, MBA, QSD/QISP
Project Engineer

SPECIALTY
Stormwater & Environmental
Systems Engineering

YEARS OF EXPERIENCE
6 YEARS WITH EBA
3 REGISTRATIONS
Registered Professional Civil
Engineer, CA C93358
Qualified Stormwater
Developer/ Qualified Industrial
Stormwater Practitioner
OSHA 40-hour Hazardous
Waste Activities Training
OSHA 8-hour Hazwoper Training

EDUCATION
MS, Civil / Environmental
Engineering, California
State Polytechnic University,
San Luis Obispo, CA
MBA, Business Development
Specialization, Orfalea
College of Business, California
State Polytechnic University,
San Luis Obispo, CA
BS, Environmental Resources
Engineering, Humboldt State
University, Arcata, CA

AFFILIATIONS
American Society of Civil
Engineers - Redwood
Empire Branch Director
Mr. Wallace is a Project Engineer at EBA Engineering with over six years of technical and professional experience in groundwater flow modeling, drinking water systems, civil engineering, groundwater hydrology, and environmental resources engineering.

As Project Engineer, Mr. Wallace’s responsibilities include managing projects relating to groundwater flow model development, design and permitting of retrofits for existing Public Water Systems (PWS), permitting new water public water systems, engineering reports, civil engineering design for landfills and quarries, and preparation of technical memorandums pertaining to groundwater supply and groundwater exploration.
* Projects completed while with previous firm.
2 KEY PERSONNEL
EBA Engineering | Statement of Qualifications 8
2 KEY PERSONNEL

RELEVANT EXPERIENCE
Aquifer Testing / Hydrogeological Reporting
Water Studies for Permitted Activities throughout Sonoma County Industrial Water Well Siting
Deep Drilling Program Design
Geologic Mapping
South Cloverdale Water Company Public Water System (PWS) Consolidation CEQA Study, Cloverdale
Timber Cover Resort PWS Permit Amendment Technical
Assistance, Jenner
Truck Tops USA PWS Permit Technical Assistance, Santa Rosa County of Sonoma Meredith Pier, Sonoma County
Santa Rosa Junior College – Haelhl Pavilion Geothermal Wells County of Sonoma - Hydrogeologic Study
Bonterra Vineyards - Hydrogeologic Study
Trinchero Family Estates Winery - Hydrogeologic Study Balletto Vineyards - Hydrogeologic Study and Water Well Permitting
Duckhorn Vineyards - Hydrogeologic Study and Water Well Permitting
Benovia Winery - Hydrogeologic Study
Brassfield Winery - Hydrogeologic Study and Modeling
MATTHEW EARNSHAW, PG, CHg, CEG, QSD
Vice President / Senior Geologist / Hydrogeologist

SPECIALTIES
Environmental Remediation
Hydrogeologic Services

YEARS OF EXPERIENCE
26 YEARS WITH EBA
21 REGISTRATIONS
Professional Geologist,
California PG 7838
Certified Hydrogeologist,
California CHg 947
Certified Engineering Geologist,
California CEG 2753
Qualified Stormwater Developer
OSHA Hazardous Waste
Activities Supervisor Training

EDUCATION
BS, Geology, Sonoma State
University, Rohnert Park, CA

AFFILIATIONS
California Groundwater
Association (CGA)
Groundwater Resources
Association of California (GRA)
National Groundwater
Association (NGWA)
Mr. Earnshaw is a Senior Hydrogeologist with over 26 years of technical and professional experience in hydrogeologic, environmental, and geotechnical investigations.

Mr. Earnshaw has designed test boring programs to assess groundwater quality prior to installation of water supply wells and has designed packer systems with low flow devices to extrapolate zones using advanced drilling techniques such as Sonic drilling. Mr.

Earnshaw has also conducted pump tests for municipal clients and has served as an expert witness for litigation in water supply and well construction issues. Mr. Earnshaw has designed numerous water extraction facilities which have entailed planning, permitting, extraction and injection well and wellhead design, and estimation of extraction and injection rates.

Mr. Earnshaw's responsibilities include oversight of the various technical aspects of the firm’s hydrogeologic and environmental projects.

EBA Engineering | Statement of Qualifications 9
2 KEY PERSONNEL

RELEVANT EXPERIENCE
Groundwater Availability Studies – Multiple Sonoma County Sites
Performed numerous groundwater availability studies throughout Sonoma County to comply with Policy WR-2e of the Sonoma County General Plan’s Resource Conservation Element.
Groundwater Availability Studies – Multiple Lake County Sites
Performed numerous groundwater availability studies throughout Lake County to comply with Lake County’s Urgency Ordinance Number 3106 for enhanced water analysis during a declared drought emergency and as required by the County for review and approval of conditional use permits.
Groundwater Availability Studies – Multiple Napa County Sites
Performed numerous groundwater availability studies throughout Napa County to comply with Water Availability Analysis
requirements.
Groundwater Monitoring and Reporting Programs
Oversee the implementation of monitoring and reporting programs for seven (7) Sonoma County and two (2) Mendocino County solid waste facilities pursuant to Waste Discharge Requirements and Monitoring and Reporting Programs.
Statistical Analysis of Inorganic Background Groundwater Data, Bishop *
Industrial Water Well Siting
MAX KRUZIC, PG, CHg, QSD
Senior Geologist

SPECIALTY
Hydrogeologic Services

YEARS OF EXPERIENCE
12 YEARS WITH EBA
11 REGISTRATIONS
California Professional
Geologist, PG 9311
California Certified
Hydrogeologist, CHg 1062
Qualified Stormwater Developer
OSHA 40-hour Hazardous
Waste Activities Training
OSHA 8-hour Hazardous Waste
Supervisor Training

EDUCATION
BS, Earth Science, University of
California, Santa Cruz, CA

AFFILIATIONS
National Groundwater
Association
Mr. Kruzic is a professional geologist and certified hydrogeologist with 12 years of experience in the fields of hydrogeology and environmental geology. He is responsible for implementing and managing hydrogeologic, environmental and solid waste landfill projects. The nature and scope of these projects include surface and subsurface geologic investigations, hydrogeologic characterization, remedial investigations/feasibility studies, and implementation of monitoring and reporting programs for solid waste facilities.

Mr. Kruzic is knowledgeable in developing and implementing a wide variety of groundwater-based investigations including hydrogeologic studies and site characterization/remediation investigations for solid waste landfills and commercial facilities (i.e., fueling stations, dry cleaners, etc.). He oversees EBA’s groundwater monitoring programs for solid waste landfill sites in Sonoma and Mendocino counties. * Projects completed while with previous firm.

EBA Engineering | Statement of Qualifications 10

RELEVANT EXPERIENCE
Groundwater Availability Studies – Multiple Sonoma County Sites Performed numerous groundwater availability studies throughout Sonoma County to comply with Policy WR-2e of the Sonoma County General Plan’s Resource Conservation Element. Services provided as part of these studies have included site reconnaissance to evaluate geologic and hydrogeologic conditions, review of water well driller’s reports, determination of cumulative impact areas, performance of water balance calculations, evaluation of projected drawdown characteristics and well interference, and preparation of Geologic Reports in accordance with Permit Sonoma requirements.
Saltwater Intrusion Studies – Multiple Sonoma County Sites Performed salt water intrusion studies at a number of sites in Sonoma County to comply with Policy WR-1u of the Sonoma County General Plan’s Resource Conservation Element. Services included site reconnaissance to evaluate geologic and hydrogeologic conditions, groundwater sampling, water chemistry data analysis, performance of aquifer pumping test and data reduction, water balance calculations, and report preparation in accordance with Permit Sonoma requirements.
Water Balance Analysis – Northern Sonoma County Site
Performed a comprehensive water balance analysis for a man-made pond in southeast Sonoma County under the regulatory oversight of Permit Sonoma. The scope of work included a detailed accounting of on-site water use, research and acquisition of historical climate data, development of spreadsheet model to simulate water level fluctuations in pond due to seasonal rainfall and evaporation, and preparation of summary report.

MICHAEL DELMANOWSKI, PG, CEG, CHg
Senior Hydrogeologist

SPECIALTY
Hydrogeologic Services
Solid Waste Services

YEARS OF EXPERIENCE
37 YEARS WITH EBA
28 REGISTRATIONS
California Professional
Geologist, CA 5451
Certified Engineering
Geologist, CA 1847
Certified Hydrogeologist, CA 382
OSHA 40-hour Hazardous
Waste Activities Training

EDUCATION
MS, Geology, California
State University, Fresno
BS, Geology, University of
Redlands, Redlands, CA

AFFILIATIONS
Association of Groundwater
Scientists & Engineers
Mr. Delmanowski is a certified hydrogeologist and certified engineering geologist with over 37 years of experience in the fields of hydrogeology and environmental geology. Prior experience includes technical and management services for a wide range of environmental, hydrogeologic, and solid waste landfill projects. The nature and scope of these projects have included: surface and subsurface geologic investigations, hydrogeologic characterization investigations, remedial investigation/ feasibility studies (RI/FS), remedial action design/implementation of soil, groundwater, and landfill gas (LFG) corrective action programs, construction quality assurance (CQA) monitoring, storm water management, and landfill closure design and management services.

Mr. Delmanowski is responsible for developing and implementing a wide variety of groundwater-based investigations, including water availability studies, salt water intrusion studies, groundwater dewatering projects, and site characterization/remediation investigations for solid waste landfills and commercial facilities (i.e., fueling stations, dry cleaners, etc.). He also oversees all of EBA’s groundwater monitoring programs for solid waste landfill sites and other waste facilities. 2 KEY PERSONNEL
EBA Engineering | Statement of Qualifications 11

RELEVANT EXPERIENCE
Brassfield Estate Vineyards - Water Budget Report &
Groundwater Flow Model, Clearlake Oaks, Lake County
South Cloverdale Water Company PWS - Consolidation CEQA Study, Cloverdale
Willow Road Culvert Installation, Rio Nido, CA
Ukiah Rifle & Pistol Club - Stormwater Management & Drainage Improvements, Ukiah, CA
Opperman & Sons, Inc. - Stormwater Pollution Prevention Plan (SWPPP), Healdsburg
West County Transportation Agency - SWPPP, Santa Rosa

ANDREW SPINARDI, EIT, QISP
Environmental Project Engineer

SPECIALTY
Environmental Engineering

YEARS OF EXPERIENCE
7 YEARS WITH EBA
2 REGISTRATIONS
Engineer in Training
Qualified Industrial
Stormwater Practitioner

EDUCATION
BS, Engineering, Humboldt
State University
Mr. Spinardi is a Project Engineer for EBA with over 7 years of experience completing environmental engineering projects. Before joining EBA, he worked with ETIC for over five years completing environmental remediation projects. Prior to that, he worked for E2C Engineering on diverse range of engineering projects, including remediation and slope stabilization. During his studies in Environmental Resources Engineering at Humboldt State University (2009-2014), Mr. Spinardi gained practical experience using hydrological software to estimate storm runoff, design storm sewer systems, size culverts, design stream channels, and model water surface profiles.
2 KEY PERSONNEL
EBA Engineering | Statement of Qualifications 12

RELEVANT EXPERIENCE
Roblar Quarry – Surface water monitoring data collection, protocol development, processing, and interpretation in compliance with project Environmental Impact Report, Cotati, CA. Ghera Property - Site Investigation pertaining to historic dry cleaner chemical release into the environment, including limited Phase I environmental site assessment, passive soil vapor survey, and monitoring of indoor air, soil vapor, and groundwater, Arcata CA.
GSFLOW Coupled groundwater/surface water modeling
workshop - 40-hour USGS training workshop led by model
developers (USGS Class ID 2447), Sacramento, CA.*
Bonanza en los Andes MS thesis research – Co-led international research campaigns, installed in-situ monitoring instrumentation, collected, managed, and processed diverse data sets, and quantified annual water balances derived from in-situ data sets, Zurite, Cusco, Peru.*
Water availability analysis reports – researched and prepared groundwater availability reports using empirical modeling methods, Napa County, CA (EBA) and Lake County, CA.*
Primary author of manuscript accepted by the Journal of Hydrology, Regional Studies (The role of peat-forming bofedales in sustaining baseflow in the humid puna, accepted May 2023).* Sanctuary Forest – Groundwater technical consultant and data analysis for Baker Creek (Upper Mattole River) off-channel pond construction and streamflow enhancement project, including empirical water budget modeling and preparation of technical impact assessment report, Whitethorn, Humboldt County, CA.*

WYETH WUNDERLICH
Project Geologist

SPECIALTY
Water Resources

YEARS OF EXPERIENCE
5 YEARS WITH EBA
1 REGISTRATIONS
OSHA 24-hour Occasional
Site Worker HAZWOPER
Certification
Remote Pilot Part 107
(UAV) License
Permaculture Design
Certification

EDUCATION
MS, Environmental
Systems, Geology, Cal Poly
Humboldt, Arcata, CA
BS, Plant Sciences, University
of California, Santa Cruz, CA

EXPERTISE
Hydrologic/hydrogeologic
model building in GSFLOW,
VELMA 2.0, HECHMS and
other modeling software
Water budget analysis
UAV/drone topographic
surveys and data processing
Hydrologic monitoring, data
collection, and data processing
Geospatial, topographic, and
remote sensing analysis
Mr. Wunderlich is a Project Geologist at EBA with over five years of technical and professional experience conducting geospatial and empirical modeling of groundwater and surface water systems, surface water and groundwater monitoring, data processing, and data interpretation.

Mr. Wunderlich’s responsibilities include preparation of groundwater availability reports, work plans, monitoring reports, technical memorandums, surface water and groundwater field data collection, processing, and interpretation, project coordination, site investigation and characterization measures.
* Projects completed with previous firm.
2 KEY PERSONNEL
EBA Engineering | Statement of Qualifications 13
EBA has been progressive in hydrogeologic services and groundwater supply development for more than four decades, providing hydrogeologic and field support services to municipal, industrial, construction, and development entities, performing groundwater well siting studies, developing numerical groundwater flow models using MODFLOW®, water availability studies, water rights, pond permitting and design, well permitting and design, surface water evaluation and analysis, saltwater intrusion studies, and water supply permitting and management. We also offer comprehensive services to ensure regulatory compliance while integrating and maximizing other program, environmental, and community benefits.

Services include:
Groundwater Flow Modeling
Groundwater and Well Monitoring
Groundwater Aquifer Recharge Programs
Deep-Well Injection Modeling Support
Aquifer Test Analyses
Pumping Test Evaluations
Water Supply and Demand Evaluations
Groundwater and Soil Remediation
Watershed Management Planning
Well Siting Studies and Well Drilling Oversight
Water Availability Studies / Water Supply Development Water Quality Sampling and Data Review
Brownfields Services
Large-Scale Mapping, Watershed, and Estuary Modeling
Integrated Surface and Groundwater Management Plans
Site Characterization including Polyfluoroalkyl Substances (PFAS) EBA’s long-standing relationships with local governing regulatory agencies have proven beneficial in accelerating tasks and projects toward completion within a reasonable time frame.

GROUNDWATER HYDROLOGY / HYDROGEOLOGIC SERVICES
3 HYDROGEOLOGIC SERVICES
EBA Engineering | Statement of Qualifications 14
3 HYDROGEOLOGIC SERVICES
Brassfield Estate Vineyards - Water Budget & Groundwater Flow Model, High Valley, Lake County
Merced County Regional Waste Authority Highway 59 Landfill Updated Modflow Analysis, Merced
City of Willits 2022 - 2023 Groundwater Annual Report, Willits Beckstoffer Vineyards Water Availability Study, Kelseyville Ogulin Canyon Road Hydrogeologic Report Review, Clearlake Bottle Rock Road Water Availability Report, Kelseyville Shaw Williams Road Water Availability Analysis, Calistoga Joseph Cellars Water Availability Analysis, Calistoga Highway 29 Water Availability Report, Kelseyville
Victory Station Saltwater Intrusion Study, Petaluma
City of Ukiah Monitoring Well Installation, Ukiah
Ukiah Landfill Groundwater Quality Monitoring, Ukiah
Spring Street Water Availability Analysis, St. Helena SRJC Hydrogeologic Investigations, Santa Rosa
SRJC Geothermal Well Field Assessment, Santa Rosa
Santa Rosa Plain Groundwater Sub-basin Monitoring Well Site Identification and Construction, City of Santa Rosa
Roblar Road Quarry Monitoring Well Installation, Cotati Orange Avenue Landfill Groundwater Characterization & Waste Discharge Requirements (WDR) Reporting, Fresno
Old Pleasanton Landfill WDR Monitoring & Reporting,
Pleasanton
Tulare County Landfills Groundwater Monitoring and Water Quality Statistical Analysis, Tulare County
Merced County Landfills Groundwater Monitoring & Water Quality Statistical Analysis, Merced
Clover Flat Resource Recover Park WDR Monitoring and
Reporting, Napa County
Laguna Road Water Supply Well Evaluation, Santa Rosa

RECENT PROJECT EXPERIENCE
EBA Engineering | Statement of Qualifications 15
4 PROJECT EXPERIENCE
Brassfield Estate Vineyards Water Budget Report & Groundwater Flow Model
Clearlake Oaks, CA
Project Description
For this project, EBA developed the transient three-dimensional calibrated High Valley Groundwater Basin (HVGB) Groundwater Flow Model (GFM) to build a better understanding of regional groundwater flow, develop an updated and more sophisticated water budget, and provide insight into cumulative aquifer storage trends over time for the site’s underlying aquifer complex that is comprised of two water-bearing formations.

The GFM was executed on a monthly time-step for 864 stress periods and utilizes inputs of infiltration, pumping, and boundary conditions to model hydraulic heads and water budget values for the HVGB. The GFM was developed with United States Geologic Survey (USGS) finite-difference MODFLOW-NWT® in conjunction Visual MODFLOW® Flex (VMODFLEX), QGIS, AutoCAD® Civil3D® (C3D) software information to develop a three-dimensional representation of the aquifer complex that includes groundwater elevations, flow regimes, and estimates of hydraulic conductivity specific storage for each of the two formations.

The MODFLOW-NWT® model utilized the following USGS packages:
WEL – Well package (to simulate groundwater pumping); RCH – Recharge Package (to simulate recharge from precipitation); CHD – Constant Head Boundary Package (to simulate constant hydraulic heads from adjacent hydrogeologic formations); and
FHB – Flow and Head Boundary Package (to simulate transient inbound and outbound fluxes from adjacent hydrogeologic formations).

EBA Engineering | Statement of Qualifications 16
4 PROJECT EXPERIENCE
Brassfield Estate Vineyards Water Budget Report & Groundwater Flow Model (continued)
Clearlake Oaks, CA
The Groundwater Flow Model (GFM) was calibrated to historical groundwater hydraulic head measurements dating back to the 1950s from six Department of Water Resources (DWR) monitoring wells located in High Valley. In addition, the impacts of inflows and outflows to adjacent hydrogeologic formations were incorporated into the model calibration process to provide additional insight into the dynamic character of the aquifer complex. Aquifer storage capacity was estimated on a monthly basis by adding water budget inflows and subtracting outflows from the cumulative aquifer storage from the previous month.

Furthermore, model uncertainty was characterized by calibrating the GFM using PEST v12.3 (ModelIndependent Parameter Estimation and Uncertainty Analysis). Hydraulic conductivity and specific storage values were optimized using the PLPROC (parameter list processor) subprogram in a sum of the square residuals (best-of-fit) calibration routine to the available hydraulic head measurements and Well Completion Report (WCR) data. Model boundary conditions, i.e. constant head, flux, and precipitative recharge were also parameterized on manually to further move the calibration process forward.

EBA Engineering | Statement of Qualifications 17
4 PROJECT EXPERIENCE
Merced County Regional Waste Authority
Highway 59 Landfill Updated MODFLOW® Analysis
Merced, CA
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o o o o o o o o o o o o

PROJECT

SITE BOUNDARY

MAIN ENTRANCE

SURFACE
IMPOUNDMENT SI-1

WETLAND

PRESERVE

WETLAND

PRESERVE
HIGHWAY 59 GATE HOUSE
OFFICE

FACILITIES

SURFACE
IMPOUNDMENT SI-2
PHASE 5 WMU

OPERATIONS
AREA
FLARE

STATION
PHASE 1-4
WMUs

GROUNDWATER

TREATMENT

COMPOUND
PHASE 6A WMU
PHASE 6B-1 WMU

GROUNDWATER FLOW

MODEL BOUNDARY
2 SITE MAP
LEGEND
Project Description
For this project, EBA developed a transient three-dimensional calibrated Groundwater Flow Model (GFM) to build a better understanding of site groundwater flow, develop an updated and more sophisticated understanding of the capture zone of the groundwater contamination plume, and provide insight into the effects of proposed well developments on the capture zone over time. The GFM was executed on a quarterly time-step for 44 stress periods and utilizes inputs of pumping and boundary conditions to model groundwater elevations for the Landfill. The GFM was developed with United States Geologic Survey (USGS) finite-difference MODFLOW-NWT® in conjunction Visual MODFLOW® Flex (VMODFLEX), QGIS, AutoCAD® Civil3D® (C3D) software, and publicly available Geographic Information System (GIS) information to develop a three-dimensional representation of the aquifer complex that includes groundwater elevations, flow regimes, and estimates of hydraulic conductivity and specific storage for each discrete subsurface layer incorporated into the model. MODFLOW® is widely considered the industry standard for groundwater modeling in the groundwater community.

The MODFLOW-NWT model utilized the following USGS packages:
WEL – Well package (to simulate groundwater pumping); and CHD – Constant Head (CHD) Boundary Package (to simulate regional groundwater elevations adjacent to the model boundary). This represents a Time-Variant Specific Head (TVSH) boundary condition because the specific head values are updated each timestep of transient model simulation.

EBA Engineering | Statement of Qualifications 18
4 PROJECT EXPERIENCE
Merced County Regional Waste Authority
Highway 59 Landfill Updated MODFLOW® Analysis (continued) Merced, CA
Model uncertainty was characterized by calibrating the GFM using PEST v12.3 (Model-Independent Parameter Estimation and Uncertainty Analysis). Hydraulic conductivity and specific storage values were optimized using the PLPROC (parameter list processor) subprogram that applies a sum of the square residuals (SSR) calibration routine to the available groundwater elevation measurements. This calibration routine consists of 1) calculating the residuals (the differences between modeled values and observed values), 2) squaring the residuals, 3) summing the squared residuals, 4) recording the SSR value, and 5) making alterations to the model parameters (also known as “parameterization”) in order to minimize the SSR value through an iterative “guess-and-check” procedure. The SSR methodology is commonly used to maximize a mathematical model’s “goodness of fit” to measured data from the field. Since the development of extraction wells RW-1/RW-1A, RW-2, RW-3/RW-3A, and RW-4/RW-4A, the extraction wells have been operated intermittently over the course of the CAP’s operational history. A graphical representation of pumping frequency is provided below in Exhibit 2.2.1.

EBA Engineering | Statement of Qualifications 19

DEEP EXPERIENCE
With decades of experience and more than 2,000 satisfied clients, EBA brings a wealth of knowledge to your project team. Our principals are active project participants able to spot potential problems before they occur—saving you from wasted expense and costly project downtime.

DIVERSE EXPERTISE
EBA enables you to achieve the best result for your project by utilizing our broad knowledge base to inform the process and drive decision making. Better decisions from the start mean less rework and design changes during the project, thereby achieving effective results.

REGULATORY RELATIONSHIPS
Over the years, EBA has earned a wealth of experience guiding projects through the difficult regulatory process. These valuable agency relationships allow us to efficiently drive projects toward a successful outcome. Our understanding of the process
and ability to reach a productive solution enable us to make compliance easier for both you and the agencies involved.

TRUSTED RESULTS
EBA is your trusted partner in building a successful project – focusing on your needs first. EBA has a long track record of providing highly professional and competent services to our clientele and has earned a remarkable reputation for our engineering and environmental expertise. EBA is committed to assigning senior level staff to not only oversee each project, but to also be extensively involved in the actual data evaluation and reporting aspects of the work. As a result, we are confident you will be more than-satisfied with the standard of care, skill, and due diligence provided by our dedicated team.

WHY CHOOSE EBA?
5 CONCLUSION

EBA ENGINEERING
825 Sonoma Avenue, Santa Rosa, CA 95404
707.544.0784 | ebagroup.com
Item No. 9a
Meeting Date: June 14, 2023

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Andrea Trincado, Project Manager
Agenda Title: ADOPT A RESOLUTION AWARDING A CONTRACT TO ARGONAUT CONSTRUCTORS, INC., IN AN AMOUNT NOT TO EXCEED $656,542.00, FOR THE CONSTRUCTION OF THE WEST MENDOCINO REHABILITATION PROJECT, PHASE I, (PROJECT NO. 2023-03) AND AUTHORIZE THE

CITY MANAGER TO EXECUTE THE CONTRACT AND APPROVE CONSTRUCTION CHANGE ORDERS UP TO A CUMULATIVE TOTAL OF 10-PERCENT OF THE TOTAL CONTRACT AMOUNT AND TO APPROVE FINAL PLANS AND SPECIFICATIONS FOR SAID PROJECT.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10:00 Summary of Request: At the City Council meeting on April 12th, Council authorized advertisement of the West Mendocino Rehabilitation Project, Phase I (Project No. 2023-03). Staff advertised the project for four weeks and on June 1st, staff publicly opened the received bids. The bids were as follows:

01. Argonaut Constructors, Inc. $ 656,542.00

02. Cupples Excavating, Inc. $ 692,930.60

03. Diamond D Construction, LLC $ 697,398.00

04. Gene Wixon Enterprises, Inc. $ 729,523.00
Staff evaluated all bids received and concluded that Argonaut Constructors, Inc., is the lowest responsive, responsible bidder. Staff recommends that the City Council award a construction contract to Argonaut Constructors, Inc. for the not to exceed amount of $656,542.00. The Engineer’s Estimate was $633,643.

The Capital Improvement Program lists the project in the FY 21/22 (encumbered funds) and FY 23/24 schedules. The project is scheduled to begin on Wednesday, July 5th, and last for 45-calendar days. The anticipation is to have the project completed by the start of next school year. Contractors are expected to sequence the work to minimize impacts to Brookside Elementary School.

The bid summary, resolution, as well as final plans and specifications are attached for the Council’s review.

Recommended Action: By Resolution, award a contract to Argonaut Constructors, Inc., in an amount not to exceed $656,542.00 for the implementation of the West Mendocino Rehabilitation Project, Phase I, (Project No. 2023-03) and authorize the City Manager to execute the contract and upon recommendation from the City Engineer, authorize the City Manager to approve construction change orders up to a cumulative total of 10-percent of the total contract amount, and approve final plans and specifications for said project.

Alternative(s): None.

Fiscal Impact: The estimated cost of construction is $656,542, plus $38,420 for construction management, inspection, and materials testing, bringing the total estimated cost of the construction stage of this project to $694,962. Previous expenses for the preliminary engineering stage of the project include a hydrology study ($16,000) and preliminary engineering ($30,430), bringing costs to date to $741,392.

Engineering costs are within industry standards of 10-15-percent of the total construction cost for each stage. Sufficient funds are in place for this project. This project will be paid for by the Transportation Tax (202).

Personnel Impact: Staff time assigned to awarding the contract, managing consultants, and overseeing the project over the summer months.
2021 Adopted Goals: The request conforms with the recommendation listed as Goal #1 under Public Works…Maintain and improve infrastructure systems of water, wastewater, public facilities, and streets capable of managing future growth while responding to current City needs.

01. $ 656,542.00 LOW BIDDER

02. $ 692,930.60

03. $ 697,398.00

04. $ 729,523.00
Dated: June 6, 2023
Andrea Trincado
Project Manager
City or Willits
111 E. Commercial St.

Willits, CA 95490
Cupples Excavating, Inc.

Diamond D Construction, LLC
Gene Wixon Enterprises, Inc.

The City has completed its bid evaluation and the low bidder is responsive.

The bids contained bid security in accordance with the Notice Inviting Bids for this project. The Engineering Department will provide a recommendation for an Award of Contract to the Willits City Council during the Regular City Council Meeting on June 14th, 2019 at 6:30 p.m.

June 1, 2023
Bids for the aforementioned project were opened on Thursday, June 1, 2023 at 2:00 P.M. by Delores Pedersen, City Clerk; Andrea Trincado, Project Manager; and Brandy Sanderson, Contract Administrative Specialist; for the City of Willits.

Four (4) bids were received. Said bids were from:

Company
Argonaut Constructors, Inc.

Project Number: 2023-03
Engineer's Estimate:

Bid Opening Date:
$ 633,643.00

CITY OF WILLITS
Public Works and Engineering Department
111 E. Commercial St., Willits, CA 95490
Voice: (707) 459-4605 Fax: (707) 459-2481

BID SUMMARY
Project Name: West Mendocino Rehabilitation Project-Phase l N
T I T L E S H E E T A N D N O T E S C1of
8 Tall Tree Engineering, Inc.
152 S. Main St., Ste. C
Willits, CA 95490 COWPROJECT: DATE: SCALE: DRAWN: SHEET: 04/13/23 1"=100'

REVISION DESCRIPTION BY DATE C I T Y O F W I L L I T S
W. M E N D O C I N O A V E. I M P R O V E M E N T P R O J E C T P H A S E 1 23-03SCL CITY OF WILLITS WEST MENDOCINO AVE. REHABILITATION PROJECT PHASE l for THE CITY OF WILLITS CIP PROJECT: 23-03

SD SD SD SD SD SD SD

P R O J E C T O V E R V I E W

C I T Y O F W I L L I T S
W. M E N D O C I N O A V E. R E H A B I L I T A T I O N P R O J E C T P H A S E 1 C2of 8 Tall Tree Engineering, Inc.
152 S. Main St., Ste. C
Willits, CA 95490 COWPROJECT: DATE: SCALE: DRAWN: SHEET: 23-03 04/25/23 1"=40' SCL REVISION DESCRIPTION BY DATE CITY OF WILLITS WEST MENDOCINO AVE. REHABILITATION PROJECT PHASE l - DRAINAGE OVERVIEW SD
N
S P R U C E S T . A N D C A M P L N .

P L A N V I E W , P R O F I L E , A N D D E T A I L S C3of 8 Tall Tree Engineering, Inc.
152 S. Main St., Ste. C
Willits, CA 95490 COWPROJECT: DATE: SCALE: DRAWN: SHEET: 04/25/2023 AS SHOWN

REVISION DESCRIPTION BY DATE C I T Y O F W I L L I T S
W. M E N D O C I N O A V E. R E H A B I L I T A T I O N P R O J E C T - P H A S E 1 23-03SCL/NM

SD SD SD SD
N
W E S T M E N D O C I N O A V E . A N D E A S Y S T .

P L A N A N D P R O F I L E V I E W S A N D D E T A I L S C4of 8 Tall Tree Engineering, Inc.
152 S. Main St., Ste. C
Willits, CA 95490 COWPROJECT: DATE: SCALE: DRAWN: SHEET: 04/13/23 AS SHOWN

REVISION DESCRIPTION BY DATE C I T Y O F W I L L I T S
W. M E N D O C I N O A V E. I M P R O V E M E N T P R O J E C T P H A S E 1 23-03SCL/NM SD
SD
SD
N
W E S T M E N D O C I N O A V E . T O E X L E Y L N .

P L A N A N D P R O F I L E V I E W S 1 C5of
8 Tall Tree Engineering, Inc.
152 S. Main St., Ste. C
Willits, CA 95490 COWPROJECT: DATE: SCALE: DRAWN: SHEET: 04/13/23 AS SHOWN

REVISION DESCRIPTION BY DATE C I T Y O F W I L L I T S
W. M E N D O C I N O A V E. I M P R O V E M E N T P R O J E C T - P H A S E 1 23-03SCL/NM SD

M E A D O W W O O D D R I V E I N T E R S E C T I O N
P L A N , P R O F I L E , A N D D E T A I L S C6of
8 Tall Tree Engineering, Inc.
152 S. Main St., Ste. C
Willits, CA 95490 COWPROJECT: DATE: SCALE: DRAWN: SHEET: 04/13/23 ASSHOWN

REVISION DESCRIPTION BY DATE C I T Y O F W I L L I T S
W. M E N D O C I N O A V E. R E H A B I L I T A T I O N P R O J E C T - P H A S E 1 23-03SCL SD N
W E S T M E N D O C I N O A V E . T O E X L E Y L N .

P L A N A N D P R O F I L E V I E W S 2 C7of8
Tall Tree Engineering, Inc.
152 S. Main St., Ste. C
Willits, CA 95490 COWPROJECT: DATE: SCALE: DRAWN: SHEET: 04/25/23 ASSHOWN

REVISION DESCRIPTION BY DATE C I T Y O F W I L L I T S
W. M E N D O C I N O A V E. I M P R O V E M E N T P R O J E C T - P H A S E 1 23-03SCl/NM C I T Y O F W I L L I T S S T A N D A R D D E T A I L S C8of8 Tall Tree Engineering, Inc.
152 S. Main St., Ste. C
Willits, CA 95490 COWPROJECT: DATE: SCALE: DRAWN: SHEET: 04/13/23 NTS

REVISION DESCRIPTION BY DATE C I T Y O F W I L L I T S
W. M E N D O C I N O A V E. I M P R O V E M E N T P R O J E C T P H A S E 1 23-03SCL/NM Resolution No. 2023-__ Page 1 of 1 June 14, 2023
RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS AWARDING A CONSTRUCTION CONTRACT TO ARGONAUT CONSTRUCTORS, INC. OF SANTA ROSA, CALIFORNIA, IN AN AMOUNT NOT TO EXCEED $656,542, FOR THE CONSTRUCTION OF THE WEST MENDOCINO REHABILITATION PROJECT, PHASE I, PROJECT NO. 2023-03 AND TO APPROVE FINAL PLANS AND SPECIFICATIONS FOR SAID PROJECT.

WHEREAS, the scope of work for this project includes replacement of existing failing corrugated metal storm drainpipe with new HDPE storm drainpipe and construction of new storm drainpipe, replacement of existing drainage structures, installation of a new concrete valley gutter, replacement of an existing structure with a new headwall, replacement of curb, gutter, and sidewalk, minor grading, and paving over trench sections; and WHEREAS, the final project plans and specifications accurately represent the project as presented to Council and satisfactorily describe the work; and WHEREAS, the project was advertised for competitive bids on May 4, 2023, and four bids were received for the project and publicly opened on June 1, 2023; and WHEREAS, the bid submitted by Argonaut Constructors, Inc, of Santa Rosa, California, is the lowest responsive bidder; and
WHEREAS, the bid analysis indicates that the bid is responsive and competitive, the contractor has good references, and has completed similar projects; and

WHEREAS, Staff recommends the City Council to award the contract for the West Mendocino Rehabilitation Project, Project No. 2023-03 to the lowest bidder, Argonaut Constructors, Inc, of Santa Rosa, California, for their bid amount of $656,542; and WHEREAS, the total cost of the project will be paid for by Transportation Sales Tax Fund (202).

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Willits approves the final plans and specifications for the project and awards a construction contract to Argonaut Constructors, Inc, of Santa Rosa, California, in an amount not to exceed $656,542, for the West Mendocino Rehabilitation Project, Project No. 2023-03, and authorizes the City Manager to execute the contract.

BE IT FURTHER RESOLVED, that the City Council, upon recommendation from the City Engineer, authorizes City Manager to approve and execute change orders up to a cumulative total of 10-percent of the total contract amount.

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
__________________________
GRETA KANNE, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk
Item No. 9b
Meeting Date: June 14, 2023

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Andrea Trincado, Project Manager
Agenda Title: DISCUSSION AND POSSIBLE ACTION ADOPTING A RESOLUTION ESTABLISHING THE CITY’S 2023/24 PROJECT LIST FOR THE LOCAL STREETS AND ROADS PROGRAM (SB1) FUNDING REQUIREMENTS.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10 Summary of Request: The Local Streets and Roads (LSR) Program was established as part of the Road Repair and Accountability Act of 2017 (Senate Bill 1 or SB1). The program provides the City with a monthly apportionment from the SB1 gas tax revenue. The City is estimated to receive $119,874 this coming year.

The program requirements are relatively minimal: adopt an annual project list by resolution, submit annual reports, and meet the Maintenance of Effort (MOE) requirements.

As noted in last year’s agenda item, the City has not met the MOE in recent years. The California Transportation Commission (CTC) may elect to adjust the amount of funding the City receives as a result.

Until the City is notified otherwise, staff anticipates receipt of the full estimated funding. The amount is an estimate because it is dependent on gas sales; therefore, if sales fall short of the estimate, the City will receive less funding.

To date, this funding has been primarily applied toward the Annual Striping Program; however, it also can be used to purchase traffic safety and equipment used to support road repairs. Eligible “projects” include road maintenance, street and non-motorized facilities improvements and operations, safety projects, and traffic control devices.

The proposed project list for FY2023/24 the is as follows:

FY22/23 Local Streets and Roads Program.
• Annual Traffic Striping Program;
• Variable Message Board; and
• Traffic safety equipment, such as cones, delineators, and signs The Annual Striping Program is needed to maintain traffic safety. Due to other priorities, the City did not complete a striping project last Fiscal Year. The plan for the coming Fiscal Year is to increase the size of the project to achieve about half of the City’s stripping this fall.

The purchase of a variable message board is also proposed for this year’s project list. Last year, the City purchased a variable message board with LSR funding. The message boards will be utilized during road closures and other emergencies to convey traffic safety information to the public. The goal is to purchase three signs over a three-year period. This would be the second of the three signs.

Staff recommends approving the attached Resolution adopting the Project List for FY23/24 and direct staff to submit the Resolution to the CTC by June 30th.

Recommended Action: Adopt the attached Resolution and Project List as required by the SB1 Local Streets & Roads requirements.

Alternative(s): None.

Fiscal Impact: It is anticipated that the City will receive the full funding amount of $119,874 in Fund 201 (Gas Tax).

Personnel Impact: Staff will need to process various documents and oversee project implementation. 2021 Adopted Goals: This item supports Goal #1 for Public Works…Maintain and improve infrastructure systems of water, wastewater, public facilities and streets capable of managing future growth while responding to current City needs.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS ESTABLISHING THE 2023/24 PROJECT LIST FOR THE LOCAL STREETS AND ROADS PROGRAM AND REFLECT ANTICIPATED FUNDING FROM SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT.

WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 created the Local Streets and Roads Program; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of Willits are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must include a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, in the City Budget, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $119,874 from the Local Streets and Roads Program (RMRA) funding for Fiscal Year 2023/24 from SB 1; and WHEREAS, the City has gone through a public process by presenting projects and the annual budget and Capital Improvement List at City Council meetings to ensure public input into our community’s transportation priorities project list; and WHEREAS, the City uses a Pavement Management System and Annual Striping plan in the development of the SB 1 project list to ensure revenues are being used on the most highpriority and cost-effective projects that also meet the communities’ priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the City maintain designated streets this year and dozens of similar projects into the future; and
WHEREAS, the 2021 Pavement Management Update rates the City’s overall Street Network at a PCI of 47, which is considered in “poor” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into better condition; and
WHEREAS, without revenue from SB 1, the City, would not be able to accomplish as much road work throughout the community and the roads would fall into further disrepair; and WHEREAS, if the Legislature and Governor failed to act, city streets and county roads would have continued to deteriorate, having many and varied negative impacts on our community; and
WHEREAS, cities and counties own and operate more than 81-percent of streets and roads in California, and people are dependent upon a safe, reliable local transportation network; Resolution No. 2023-_ Page 2 of 3 June 14, 2023
and
WHEREAS, modernizing the local street and road system provides well-paying construction jobs and boosts local economies; and
WHEREAS, the local street and road system is also critical for farm to market needs, interconnectivity, multimodal needs, and commerce; and
WHEREAS, police, fire, and emergency medical services all need safe reliable roads to react quickly to emergency calls and a few minutes of delay can be a matter of life and death; and WHEREAS, maintaining and preserving the local street and road system in good condition will reduce drive times and traffic congestion, improve bicycle safety, and make the pedestrian experience safer and more appealing, which leads to reduce vehicle emissions helping the State achieve its air quality and greenhouse gas emissions reductions goals; and WHEREAS, restoring roads before they fail also reduces construction time which results in less air pollution from heavy equipment and less water pollution from site run-off; and WHEREAS, the SB 1 Project List and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED, AND FOUND by the City Council of the City of Willits, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The City of Willits Budget for Fiscal Year 2023/24 will incorporate the following list of projects planned to be funded with Road Maintenance and Rehabilitation Account revenues:
 Annual Traffic Striping Program.
 Useful life: 2-5 years.
 Construction start date: September 2023 and estimated completion date:

June 2024.
 Location: Main Street, Sherwood Road, Center Street, South Lenore Street, East Commercia Street, Elm Street, Holly Street, Locust Street, South Street, Madrone Street, Coast Street, Laurel Street, West Mendocino Avenue, & State Street.
 Variable Message Board.
 Useful Life: 5-7 years.
 Construction start date: June 2023 and estimated completion date: October 2023.
 Location: Used on streets throughout the City.
 Traffic safety equipment, such as cones, delineators, and signs.  Useful life: 5 years.

Resolution No. 2023-_ Page 3 of 3 June 14, 2023
 Construction start date: January 2024 and estimated completion date: June 2023.
 Location: Used on streets throughout the City.

The above and foregoing Resolution was introduced by Councilmember ______ seconded by Councilmember _____, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 14th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
__________________________
GRETA KANNE, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk

Willits City CouncilJune 14, 2023

Willits City Council
June 14, 2023