Agenda — Willits City Council, July 26, 2023

111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org

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WILLITS CITY COUNCIL
AGENDA
JULY 26, 2023 | 6:30 PM | CITY COUNCIL CHAMBERS

1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.

2. PUBLIC COMMUNICATIONS
The City Council welcomes participation in its meetings. Comments shall be limited to three (3) minutes per person so that everyone has an opportunity to address the Council. To expedite matters and avoid repetition, whenever any group of persons wishes to address the Council on the same subject matter, the Mayor may request the group appoints a spokesperson. This item is limited to matters under the jurisdiction of the City Council, which are not on the posted agenda. Public criticism of the City Council, Commission, Boards and Agencies will not be prohibited. The City Council will take no action.

3. PUBLIC MATTERS
a. Little Lake Fire Protection District – Update in Packet. b. Quarterly Update by the Willits Chamber of Commerce.

4. ENACTMENT OF ORDINANCES
a. None.

5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.

The following items as presented are before the City Council for approval or denial:
a. City Council Minutes:
i. June 21, 2023 – Special Meeting
ii. June 28, 2023
b. Designate councilmembers as the League of California Cities 2023 Annual Conference Voting Delegate and Alternate(s).

Presenting staff member: Delores Pedersen, City Clerk.

6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest. a. None.

7. COMMISSIONS, AGENCIES AND AUTHORITIES
The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency.

8. CITY MANAGER REPORTS AND RECOMMENDATIONS
a. Willits Frontier Days Ad Hoc Advisory Committee.

Willits City Council Agenda – July 26, 2023.

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i. Mayor Kanne to appoint, with Council confirmation, less than a majority of the Council to serve on the Ad Hoc Advisory Committee. The Ad Hoc Advisory Committee will hear and discuss issues of concern expressed by the Willits Frontier Days Board. b. Adopt a Resolution Accepting the Proposal from EBA Engineering to Create a Groundwater Flow Model for the Little Lake Valley Groundwater Basin. c. Verbal Reports – No Action.
i. Responses to public inquiries recently received by the City Council.

9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Adopt a Resolution Awarding a Contract to BAS Roofing, Inc. for the Replacement of Roofs at City Hall and the Art Center, for a Total Amount Not to Exceed of $334,370 and Authorize the City Manager to Execute Contract Documents and Change Orders up to 10-Percent of the Total Amount of Construction.

Presenting staff member: Davey Bowles, Building Official. b. Adopt a Resolution Awarding a Contract to Redwood Electrical Service, for the City Hall Power Resiliency Project a 20-KW Photovoltaic System with Battery Backup, for a Total Amount not to Exceed of $148,163.93 and Authorize the City Manager to Execute Contract Documents and Change Orders up to 15-Percent of the Total Amount of Construction.

Presenting staff member: Davey Bowles, Building Official. c. Adopt a Resolution Awarding a Contract to Precision Concrete Cutting for the Sidewalk Remediation Project.

Presenting staff member: Olivia Grupp, Services & Facilities Director. d. NOTICED PUBLIC HEARING - Proposed Water and Wastewater Rate Increases.

Presentation by Erik Helgeson of Bartle Wells Associates. e. Discussion and Possible Action by Accepting the Water and Wastewater Rate Study Report and Adopting a Resolution Directing Staff to Proceed with Adjustments to the Water and Wastewater Service Charges Pursuant to Proposition 218.

Presenting staff member: Manuel Orozco, Finance Director.

10. DEPARTMENT MONTHLY REPORTS – (presented at the second meeting of each month) a. Airport. b. Community Dev. c. Finance. d. Police. e. Services & Facilities. f. Utilities.

11. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS

12. GOOD & WELFARE

13. CLOSED SESSION NOTICE
a. None.

14. ADJOURNMENT
Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90-days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.

I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.

Dated this 21st day of July 2023.

Delores Pedersen, City Clerk
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7113 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.

Additional Meeting Information for Interested Parties
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM.

Little Lake Fire
Protection District __________________________________________________________________________________________________ 74 E Commercial Street
Willits, California 95490
(707)459-6271
Good Afternoon,
In the month of June, we had 38 calls. ( 9 Fires, 21 Rescues, 1 HazMat, 1 Call for Service, 6 False Alarms.

Fire Marshal Alvarez has been busy with business license inspections, solar inspections, school motels, and hotel inspections. Apartments will be starting soon. Our volunteer association donated their time for the Hometown Celebration, Senior Rodeo, Junior Rodeo, 4th of July Rodeo, and the parade. We certainly are blessed for all of the time our volunteers donate. Our volunteers also educate Camp Wente Boy Scouts at Station 54 on Commercial Street every Wednesday. The Boy Scouts learn how to use a fire extinguisher, simple first aid, and spray water from the water tender for fire simulation. They are also shown a video of how fire develops with oxygen and lack of oxygen in a home—the fire behavior from closed doors to open doors. We have a new brush truck and Type III engine thanks to a USDA Grant which will benefit the community immensely. Hopefully, we will not need them locally for fires; if so, these two new vehicles will be beneficial. Deputy Chief John Thomen is the acting fire chief until further notice. Michelle will help with all the chief administration duties. 111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

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WILLITS CITY COUNCIL
MINUTES – SPECIAL MEETING
WEDNESDAY, JUNE 21, 2023
Mayor Kanne called a special meeting of the City Council to order at 6:02 p.m. The meeting was preceded by the pledge to the flag.

Roll Call: Councilmembers Larry Stranske, Madge Strong, Saprina Rodrigues, Vice Mayor Gerardo Gonzalez, and Mayor Greta Kanne were present.

Also present were staff members: Brian Bender City Manager; Cathy Moorhead, Assistant City Manager; Dusty Duley, Community Development Director; Taylor Perry, City Planner; and Delores Pedersen, City Clerk.

2. Business Item
a. City of Willits General Plan Land Use Element Update Workshop.

Presenting staff member: Dusty Duley, Community Development Director.

Dusty Duley, Community Development Director presented and explained, with more detail, the Land Use Designation Changes and Sphere of Influence Area Amendments documents. Mr. Duley also answered questions of the City Council and community members.

Community Development Director Duley reported that the City is looking to create two mixed-use zoning districts, one specifically for the downtown area and the other that could be applied throughout the city.

John Miller of Planwest Partners Inc. presented a PowerPoint Presentation on the Land Use Designation Changes and Sphere of Influence Area Amendments. .
• Mayor Kanne stated that the council recognizes that housing is a huge need in the community and that the city and council are looking for flexible ways to increase housing. • Councilmember Rodriguez is concerned about community members that live on the southern side of Willits. She would hate to see residential grow in that area without a plan of how people can get to the things that they need whether it be additional bus stops for transportation or space where commercial can potentially build up. Where food and doctors’ offices would have opportunity for growth in the area. Mayor Kanne suggested some commercial carve outs to allow for the potential for a market or services in the area.
• With the help of John Miller of Planwest Partners it was determined that Senate Bill 9 does apply to Willits. (SB9, Senate Bill 9 is the product of a multi-year effort to develop solutions to address our state’s housing crisis. The Senate Housing Package of bills, ‘Building Opportunities for All,’ establishes opportunities to make real progressive and positive changes in our communities to strengthen the fabric of our neighborhoods with equity, inclusivity, and affordability.)
• The current Domestic Water Supply Permit issued by the State Water Recourses Control Board (SWRCB) allows for less than 400 additional water hookups. City and SWRCB would need to modify the permit to allow for growth.

Willits City Council Special Meeting Minutes of June 21, 2023 Page 2 of 2 • Housing is a limiting factor for growth.
• Mayor Kanne spoke in favor of the One Town One Vision plan from years prior. There are a lot of provisions in the One Town One Vision document reflected in the Land Use Element goals and policies.

Public Comment(s):
 Community Member Jane Camp mentioned that residents of the community feel there is a lack of mixed-use acceptance on Main Street, and a lack of housing in Willits. Has concerns over the businesses that have been vacant for some time.  Community Member Matt Goines purchased the property on East Commercial Street that used to have John’s Place on it. He is hoping to build an apartment building on the property. He is in support of mixed-use zoning in the area.  Community Member Lila Ryan spoke in favor of residential above commercial zoning.

The empty store fronts are a sad sight. She asked what the height requirement was on Main Street. Community Development Director Duley responded the height requirement on Main Street is 45 feet. This would accommodate two stories with a residential above a commercial.
 Joanne Sacada expressed the need to keep walkable neighborhoods and the need to keep neighborhoods with some commercial aspects.

3. Adjournment
Mayor Kanne declared the meeting adjourned at 9:12 p.m. _____________________________
Greta Kanne, Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

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WILLITS CITY COUNCIL

MINUTES
WEDNESDAY, JUNE 28, 2023
Mayor Kanne called a regular meeting of the City Council to order at 6:30 p.m., in Council Chambers. The meeting was preceded by the pledge to the flag.

Roll Call: Councilmembers Larry Stranske, Saprina Rodriguez, Vice Mayor Gerardo Gonzalez, and Mayor Greta Kanne were present. Councilmember Madge Strong (Absent) Also present were staff members: Brian Bender, City Manager; Cathy Moorhead, Assistant City Manager; Jim Lance, City Attorney; Manuel Orozco, Finance Director; Dusty Duley, Community Development Director; Scott Herman, Utilities Superintendent: Olivia Grupp, Director of Services and Facilities; Karen Stevenson, Human Resources Manager; Kenan O’Shea, Streets and Parks Superintendent; Fabian Lizarraga, Police Chief; and Delores Pedersen, City Clerk.

2. Public Communications
None

3. Public Matters
a. The Great Redwood Trail Master Plan Presentation.

Louisa Morris of the State Coastal Conservancy, Project Manager of the Great Redwood Trail presented a PowerPoint Presentation of the Great Redwood Trail Master Plan.  When complete there will be over 25,000 miles in the United States with over 1,000 miles in California with a 316-mile trail connecting San Francisco to Humbolt Bay. 28 miles are currently complete in California. These Rail Trails support recreation, economic development, tourism and environmental restoration in towns and rural areas.  Findings of the economic impact report. Economic benefits for Mendocino, Trinity and Humboldt Counties are estimated to be $102,568,000 annually with Mendocino County estimated to be $49,181,000 annually.
 Recreation, Tourism, Health, and Transportation were all listed as benefits, for Mendocino, Trinity and Humboldt Counties, in the Master Plan. b. Little Lake Fire District Department.

There was no representative from Little Lake Fire District available to attend, the department report is available in the agenda packet.

Mayor Kanne read a memo reminding the public that fireworks are illegal throughout the County of Mendocino.

4. Enactment of Ordinances
None presented.

5. Consent Calendar
The following item(s) are recommended for approval or denial, as follows:
a. City Council Minutes:
i. June 14, 2023.

Public Comment: None presented.

Willits City Council Minutes of June 28, 2023 Page 2 of 4 Moved by Gonzalez/Seconded by Stranske and carried 4/0 – (with Strong absent) to approve Consent Calendar item(s) (a).

6. Monthly Activity Reports
Matters that do not require action by the City Council but are of public interest. a. Business License Activity Report – May 2023
b. Building Activity Report - February 2023.

7. Commissions, Agencies and Authorities
None presented.

8. City Manager Reports and Recommendations+
a. Review and Acceptance of the East Commercial Street Corridor Community Outreach and Program Development Document and Authorize City Manager to Prepare a Master Plan for City Council Adoption.

Councilmember Rodriguez recused herself, she owns a business along the East Commercial Street Corridor, she left the Council Chambers during the discussion section of the agenda item. She returned after the vote.

Sam Bickle of Terrain Landscape Architecture presented a PowerPoint presentation of the East Commercial Street Corridor Outreach and Program Development Document.

Public Comment: Louisa Morris of the Great Redwood Trail asked if there was going to be any signage directing travelers to the Great Redwood Trail in the East Commercial Street Corridor Project? Sam Bickle responded that there are multiple projects going on coinciding with Terrain’s efforts and they do want to engage with the other project coordinators to make sure that whatever Terrain does incorporates their efforts into the final master plan.

Moved By Gonzalez/Seconded by Kanne and carried 2/1, with Stranske abstaining, Rodriguez recused and Strong absent to adopt Resolution No. 2023-42 accepting the East Commercial Street Corridor Community Outreach and Program Development Document and authorize City Manager to prepare a master plan for city council adoption.

b. Adopt a Resolution Approving a Non-Binding Memorandum of Understanding Between the City of Willits and the Sherwood Valley Band of Pomo Indians Regarding Water Service Extension.

Public Comment: None presented.
(MOTION FAILED)
Moved By Gonzalez/Seconded by Kanne and carried 2/2, with Stranske, Rodriguez abstaining and Strong absent, to adopt a Resolution approving a non-binding Memorandum of Understanding (MOU) between the City of Willits and the Sherwood Valley Band of Pomo Indians regarding water service extension and authorizing the City Manager to sign said MOU.
c. Verbal Reports –
 The Blue Zones group will be partnering with the city to hold a Complete Streets Workshop on July 21st from 8:00am – 4:30pm at the Willits Community Center.  City Manager Bender commended the actions of all City staff and Wipf Construction during the water line breaks that took place on Thursday June 22nd.

Willits City Council Minutes of June 28, 2023 Page 3 of 4  Encouraged the community to attend, enjoy, and be safe at this year Hometown Celebration.

9. Department Recommendations (Action Items)
a. Adopt a Resolution to Approve the June Revise Budget Adjustment for Fiscal Years 2022-23 and 2023-24.

Presenting staff member: Manuel Orozco, Finance Director.

Public Comment: None presented.

Moved by Rodriguez/Seconded by Gonzalez and carried 4/0 (with Strong absent) to adopt Resolution No. 2023-43 authorizing and approving the Director of Finance to adjust the appropriations as listed in the June revise for FY 2022-23 and FY 2023-24 within various accounts as incorporated in Exhibit A.

10. Department Monthly Reports
a. Airport
 Airport Manager Moorhead wanted to reassure the council that the city is working through the recent challenges at the airport and to have faith that it would all turn out the way it should.
c. Community Development Department
 Community Development Director Duley reported that there were a significant number of Code Enforcement cases opened last month, most of them are related to vegetation abatement fire hazard matters, with many of them already being resolved. Continued code enforcement actions are being taken for the few property owners that still have work to do.
 The Community Development Department has been working to finish up the submission of the Caltrans Clean California Local Grant. Bathrooms, Basketball Courts, Public Art, a Pavilion to Support the Farmers Market are just some of the uses identified for that grant. Ultimately came out to $2.7 million dollars in estimated improvements for the city. This is a very highly competitive grant series, due to the fact that the council has vested in the Community Development Department with a full staff, they have put together an application, where we are competing with Los Angeles, San Diego all big cities across the state, the department has put together an application that meets the intent of the grant. As Caltrans is reviewing all the submitted applications, ours has an opportunity to shine. The City hopefully find out whether we were awarded the grant in September.
 With the help of Finance Director Orozco, they identified funding for the downtown Caltrans signage and submitted the application to Caltrans. c. Engineering
 In the future the Services and Facility reports will include both Public Works and Engineering Departments.
d. Finance
e. Auditors will be onsite in mid-July.
f. Police Department
 Due to the upcoming Hometown Celebration our Main Street will be closed from Wood St. to Commercial St. with a detour to North Street rounding back to Commercial St.
 The Department will have a booth at the celebration and will have giveaways for kids.
 No parking signs will be going up on Friday and completed on Saturday in preparation for the 4th of July parade.

Willits City Council Minutes of June 28, 2023 Page 4 of 4 g. Public Works
 Kenan O’Shea, Streets and Parks Superintendent added that the detour route for the Hometown Celebration would include a detour on Humbolt Street as well. Being that this is the first attempt at closing Main Street, there are kinks to work out, but we feel that it would be for the betterment of the community if we can make this happen and it will open the door for further events in the future. He asked that everyone bear with us while we work through this process and look for better checks and balances in the future.
h. Utilities
 Scott Herman, Utilities Superintendent reported that the new Chevy trucks will be delivered on June 29th, after waiting for over a year.

No action taken.

11. City Council Announcements, Communications and Reports Councilmember Rodriguez
 Mendocino Transit Authority (MTA)- Discussions included what the vision is for MTA.

How can eco-friendly buses be purchased.

MTA is facing a potential 5% reduction in their budget. Looking into what services may or may not be cut. Should MTA oversee providing the services to other areas of the county, if 5% is taken away from MTA and given to other organizations, will those organizations be able to provide the transportation services? In the middle of Labor negotiations, working on transit plan, actively working on making sure MTA can meet zero emissions goals that are being set forth by the state.

Mayor Kanne
 Finance Committee – Finance Director Orozco reported on upcoming audits and policies he would like to enact.
 Transportation – Lenore Street project happing over the summer. Happy that the input from the Council has been implemented into the project.

Public Comment: None presented.

No action taken.

12. Good & Welfare
 Councilmember Rodriguez – The Arts Walk will be taking place on Saturday, July 1st on Commercial Next. A subsequent event will take place on August 5th.

13. Closed Session Notice
None

14. Adjournment
Mayor Kanne declared the meeting adjourned at 8:40 p.m. _____________________________
GRETA KANNE, Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
Item No. 5b
Meeting Date: July 26, 2023

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Delores Pedersen, City Clerk.

Agenda Title: DESIGNATE COUNCILMEMBERS AS THE LEAGUE OF CALIFORNIA CITIES 2023 ANNUAL CONFERENCE VOTING DELEGATE AND ALTERNATE(S).

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 5 minutes Summary of Request: Designate councilmembers to vote at the General Assembly. Only the designated delegate and the two alternates have permission to cast votes.

Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure that the League is representing California Cities with one voice. These policies directly guide Cal Cities advocacy to promote local decision making, and lobby against statewide policy that erodes local control.

Recommended Action: Designate one voting delegate and up to two alternates, to vote at the League of California Cities Annual Conference on behalf of the City of Willits.

Alternative(s): None.

Fiscal Impact: Not applicable.

Personnel Impact: Not applicable.
2021 Adopted Goals: The Goals do not cover this topic.

Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, June 21, 2023
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 20-22, 2023, Sacramento SAFE Credit Union Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Sept. 22, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Please complete the attached voting delegate form and email it to Cal Cities office no later than Monday, August 28.

New this year, we will host a pre-conference information session for voting delegates to explain their role. Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide preconference communications with voting delegates.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council.

Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Council Action Advised by August 28, 2023
Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the SAFE Credit Union Convention Center in Sacramento, will be open at the following times:

Wednesday, Sept. 20, 8:00 a.m.- 6:00 p.m. and Thursday, Sept. 21, 7:30 a.m.- 4:00 p.m. On Friday, Sept. 22, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Monday, Aug. 28. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Voting Delegate/Alternate Form
• Information Sheet: Cal Cities Resolutions and the General Assembly 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

CITY: ________________________________________
2023 ANNUAL CONFERENCE

VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Monday, August 28, 2023.

Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.

To vote at the General Assembly, voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.

Please note: Voting delegates and alternates will be seated in a separate area at the General Assembly. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the voting delegate desk.

1. VOTING DELEGATE
Name:

Title:

2. VOTING DELEGATE - ALTERNATE
Name:

Title:

Email: _______________________________
Email: ______________________________

3. VOTING DELEGATE - ALTERNATE
Name:

Title:

Email: _____________________________

ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).

Name: ____________________________________ Email: _________________________________ Mayor or City Clerk: ________________________ Date: __________ Phone: ________________ (circle one) (signature) Please complete and email this form to [email protected] by Monday, August 28, 2023.

Sixty days before the
Annual Conference and
Expo, Cal Cities members
may submit policy
proposals on issues of
importance to cities. The
resolution must have the concurrence
of at least five additional member cities
or individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions
Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure that we are representing California cities with one voice. These policies directly guide Cal Cities advocacy to promote local decision-making, and lobby against statewide policy that erodes local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how Resolutions and the General Assembly works.

The petitioned resolution
is an alternate method
to introduce policy
proposals during the
annual conference. The
petition must be signed by
voting delegates from 10% of member
cities, and submitted to the Cal Cities
President at least 24 hours before the
beginning of the General Assembly.

Petitioned Resolutions
The Cal Cities President
assigns general resolutions
to policy committees where
members review, debate,
and recommend positions for
each policy proposal. Recommendations are
forwarded to the Resolutions Committee.

Who’s who
The Resolutions
Committee includes
representatives from
each Cal Cities diversity
caucus, regional
division, municipal
department, policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly
is a meeting of the
collective body of
all voting delegates —
one from every
member city.

Seven Policy
Committees meet
throughout the year to
review and recommend
positions to take on
bills and regulatory
proposals. Policy
committees include
members from each Cal
Cities diversity caucus,
regional division,
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions Committee.

Potential Cal Cities bylaws amendments are also
considered at this meeting.

Cal Cities policy
development is a
member-informed
process, grounded
in the voices and
experiences of city
officials throughout
the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions Committee
considers all resolutions.

General Resolutions approved1
by either a policy committee
or the Resolutions Committee
are next considered by the General
Assembly. General resolutions not approved,
or referred for further study by both a policy
committee and the Resolutions Committee
do not go the General Assembly. All
Petitioned Resolutions are considered by the
General Assembly, unless disqualified.2
• Voting delegates will receive increased communications to prepare them for their role during the General Assembly.
• The General Assembly will take place earlier to allow more time for debate and discussion.
• Improvements to the General Assembly process will make it easier for voting delegates to discuss and debate resolutions.

What’s new in 2023?
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

Item No. 8b
Meeting Date: July 26, 2023

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Brian Bender, City Manager
Agenda Title: ADOPT A RESOLUTION ACCEPTING THE PROPOSAL FROM EBA ENGINEERING TO

CREATE A GROUNDWATER FLOW MODEL FOR THE LITTLE LAKE VALLEY GROUNDWATER BASIN.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 20 min Summary of Request: At the June 14th meeting, the City Council received the Annual Groundwater Report including a recommendation to proceed with completing a flow model for the Little Lake Valley Groundwater Basin. The Council, through a vote of five to zero, accepted the Report as prepared by EBA Engineering and instructed the City Manager to prepare a proposal to initiate a groundwater model with an accompanying budget adjustment to fund the modeling effort.

As explained during the June 14th discussion, a flow model will offer a better understanding of the aquifer’s physical parameters and how it responds to extraction activities through the Elias Replacement Well. With this information, the City Council will have the opportunity to refine the Groundwater Operational Use Plan to ensure the City has a secondary source of drinking water without negatively influencing the aquifer.

Staff decided against obtaining proposals from other firms with the consensus being that there is value in continuing with EBA Consultants based on their knowledge of the aquifer and the City’s infrastructure.

At the June 14th discussion, EBA estimated the expense for the flow model would be $80K. The submitted proposal sees the cost increased to $88,290. The resolution includes direction for the Finance Department to amend the budget in the amount of $88,290 with an additional ten percent as a contingency.

The Administration Department will manage the project with assistance from Rod Wilburn with LACO due to Mr. Wilburn’s extensive history with the project’s various phases.

Attached is the proposal as prepared by EBA Consultants for your review.

Recommended Action: Adopt the accompanying Resolution thereby accepting the proposal by EBA Consultants Development and authorize the City Manager to sign the subsequent agreement and authorize the Finance Director to increase appropriations to cover the agreement including a ten-percent contingency
Alternative(s): Instruct the City Manager to compose a RFQ to solicit responses from other qualified firms.

Fiscal Impact: The additional appropriations, including the ten-percent contingency will utilize fund balance from bulk water sales collected in prior years.

Personnel Impact: The City Manager will be the responsible staff member. 2021 Adopted Goals: This item supports Goal #1 for Public Works…Maintain and improve infrastructure systems of water, wastewater, public facilities and streets capable of managing future growth while responding to current City needs. Specifically, the item helps to achieve Policy #1.2 Complete and implement a comprehensive Groundwater Management Plan as listed under the as mentioned Goal #1.

GROUNDWATER FLOW MODEL DEVELOPMENT

CITY OF WILLITS
Dear Mr. Bender:

EBA Engineering (EBA) has prepared the following Cost Estimate for Hydrogeologic Services for the City of Willits (City) pursuant to the June 14, 2023 City Council Meeting where EBA presented the findings of the 2022-2023 Annual Groundwater Report and a project purpose statement for a groundwater modeling project. During the meeting, City Staff received direction from City Council for EBA to prepare a detailed cost estimate for additional services in connection with groundwater flow model for the Little Lake Valley Groundwater Basin (LLVGB).

This follows previous correspondence during a January 25, 2023 meeting with EBA and City staff where EBA recommended that a numerical groundwater flow model (GFM) be developed for the Little Lake Valley Groundwater Basin (LLVGB) to enhance the understanding of groundwater flow through the aquifer complex underlying the Willits area. This was recommended to provide a basis for understanding existing and future groundwater sustainability and aquifer response to stresses on the system over time.

EBA understands that there is a desire from City Council to better characterize the impacts of pumping of the Elias Replacement Well on neighboring wells, nearby surface waters, and better understand groundwater capacity and define sustainability. Further, EBA understands that City Council is interested in utilizing the groundwater flow model, once developed, to characterize water quality impairments in the basin. As such, EBA recommends that a temporal (time-dependent) three-dimensional numerical groundwater flow model be developed for the LLVGB.
2 SCOPE OF WORK
A groundwater flow model will be developed as follows:
• United States Geologic Survey (USGS) finite-difference MODFLOW-2005 (MODFLOW-NWT) will be utilized in conjunction with GIS and AutoCAD Civil3D software to develop a three-dimensional representation of the aquifer complex and groundwater elevations, flow regimes, and storage capacities for each of the two formations. MODFLOW is the industry standard for groundwater modeling.

The MODFLOW-NWT model may utilize the following USGS packages:
o WEL – Well package (to simulate groundwater pumping); o LAK – Lake Package (to simulate surface water-groundwater interaction); o RIV – River Package (to simulate surface water-groundwater interaction); o RCH – Recharge Package (to simulate recharge from precipitation); o CHD – Constant Head Boundary Package (to simulate constant hydraulic heads from adjacent hydrogeologic formations); and
o FHB – Flow and Head Boundary Package (to simulate transient inbound and outbound fluxes from adjacent hydrogeologic formations). • The sensitivity of model results to variability in the following groundwater model inputs will be discussed and analyzed:
o Spatial discretization (the x, y extents of each model grid cell); o Boundary conditions (fluxes in and out of the aquifer complex, up-gradient and down-gradient hydrogeologic formations and surface water systems); o Transmissivity (the product of the hydraulic conductivity and the aquifer thickness); and
o Specific storage (storage resulting from the compression of the granular skeleton and expansion of the pore water).
• The proposed groundwater flow model will be executed on a monthly time-step and will provide additional insight to aquifer hydraulics and aquifer response from pumping over time. Recharge from deep percolation of infiltration, recharge/discharge from surface waters, recharge/discharge from adjacent fractured bedrock aquifers, evapotranspiration, pumping, and return flows, and change in storage will be estimated to characterize the aquifer complex based on historical monthly data.
• The groundwater model will be calibrated to historical streamflow data (if available), Well Completion Reports, and groundwater hydraulic head measurements from the California Department of Water Resources and Mendocino County Resources Conservation District monitoring wells. In addition, the impacts of inflows and outflows to adjacent the Franciscan formation can be incorporated into the model calibration process and provide additional insight into the dynamic character of the aquifer complex. Aquifer storage capacity will be estimated monthly based on the inflows and outflows from the aquifer complex. 3 • EBA will prepare a technical report describing the following:
o A description of the model building process and inherent assumptions; o Results of the model calibration process;
o Groundwater contour maps illustrating areas of regionalized drawdown, especially in the vicinity of the Elias Replacement Well, and a depiction of the radius of influence from pumping;
o Mapping of areas of surface water depletion from pumping, if present; o Monthly and annualized tabulations and charting of groundwater budget terms, including recharge from deep percolation of infiltration, recharge/discharge from surface waters, recharge/discharge from adjacent fractured bedrock aquifers, evapotranspiration, pumping, and return flows, and change in storage; and
o Updated water budget and storage capacity calculations.

The developed groundwater flow model can then be used to perform additional analyses under future scopes of work. Future additional work utilizing the groundwater flow model could include characterizing the fate and transport of water quality constituents, minimizing operational costs, capacity expansion, conjunctive groundwater and surface water planning, and the incorporation of climate future scenarios for water supply forecasting purposes.

The primary intent of the project is to develop a groundwater flow model that will become an integral and useful tool for the City managers to enhance the decision-making process regarding future water supplies, development projects, expansion, or agriculture.

IMPLEMENTATION SCHEDULE
EBA has developed the following implementation schedule to provide adequate time for model development, calibration, troubleshooting any issues that may arise, and report finalization. The proposed schedule is based on project initiation on July 15, 2023.

IMPLEMENTATION SCHEDULE
Item Start Date Duration Completion Date
Conceptual Groundwater Flow Model Development 7/15/2023 6 months 1/15/2024 Groundwater Flow Model Calibration 1/15/2024 4 months 5/15/2024 Report Preparation and Finalization 5/15/2024 2 months 7/15/2024 4 COST ESTIMATE
EBA estimates the work described herein to cost $88,290 per the following Cost Estimate Summary. Work will be billed on a time and materials basis.

COST ESTIMATE SUMMARY

PROJECT MANAGEMENT
Task 1: Project Management
Item Rate Qty Subtotal
Senior Hydrogeologist $175 16 $2,800
Project Engineer $165 24 $3,960
$6,760

MODEL DEVELOPMENT
Task 2: Conceptual Groundwater Model Development
Item Rate Qty Subtotal
Principal Hydrogeologist $195 4 $780
Senior Hydrogeologist $175 30 $5,250
Project Engineer $165 75 $12,375
Staff Engineer $145 135 $19,575
$37,980
Task 3: Groundwater Flow Model Calibration
Item Rate Qty Subtotal
Principal Hydrogeologist $195 2 $390
Senior Hydrogeologist $175 24 $4,200
Project Engineer $165 40 $6,600
Staff Engineer $145 65 $9,425
$20,615

REPORT PREPARATION
Task 4: Report Preparation and Finalization
Item Rate Qty Subtotal
Principal Hydrogeologist $195 3 $585
Senior Hydrogeologist $175 18 $3,150
Project Engineer $165 40 $6,600
Staff Engineer $145 60 $8,700
Design Drafter $130 30 $3,900
$22,935
TOTAL $88,290
5 ASSUMPTIONS
For the purposes of developing the scope of work and the cost estimate presented herein, the following assumptions were made:
• The City will provide any survey or civil engineering documentation available, assist with providing estimates of planned property use, and provide any documentation pertaining to existing water use for City properties; • The groundwater flow model will be solely based on existing information and will not require additional field work, well measurements, or data after the contract execution date has occurred;
• The proposed groundwater flow model will provide estimates of groundwater flow and water budget up until the contract execution date, and as such, groundwater future scenario projections are not included;
• Sampling and testing for contaminants are not included; • Fees from geophysical subconsultants are not included; • Drilling, test pit excavations, and pumping tests are not included; and • All reimbursable items such as report copies, mailings, and blueprints will be charged at our cost plus 15%.

CLOSING
We trust this provides the information you require at this time. Please feel free to contact EBA at (707) 544-0784 if you have any comments or questions regarding the information presented herein.

Sincerely,

EBA ENGINEERING
________________________________________
Brian M. Wallace, PE, MS, MBA, QSD/QISP
Project Engineer
____________________________________
Matthew J. Earnshaw, PG, CHg, CEG, QSD
Vice President – Senior Hydrogeologist
Resolution No. 2023- July 26, 2023
RESOLUTION NO. 2023-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS TO REVIEW AND

ACCEPT THE PROPOSAL FROM EBA ENGINEERING TO CREATE A GROUNDWATER FLOW MODEL FOR THE LITTLE LAKE VALLEY GROUNDWATER BASIN.

WHEREAS, the City of Willits operates and maintains a municipal Water Production and Distribution System to provide potable water to approximately 6,000 service accounts within a square-mile service area; and
WHEREAS, the Willits City Council approved the installation of a Groundwater Production Facility to serve as a secondary source of potable water in situations when the Surface Water Production is unable to meet demand; and
WHEREAS, the Willits City Council at their June 14th meeting accepted the Annual Groundwater Report that described groundwater levels at the Elias Test Well recharged to prepumping conditions during the 2022-2023 monitoring period and indicated the interconnectivity between the City’s primary production well (Elias Replacement Well) and the two adjacent test wells during the monitoring period; and
WHEREAS, EBA Consultants, the authors of the Annual Report, recommended based off the findings in the Report, to complete a groundwater flow model to better characterize groundwater characteristics, the interaction between surface and ground waters, the physical parameters of the aquifer surface, and the effects of the City’s pumping activities on the Little Lake Valley Groundwater Basin; and
WHEREAS, staff received a proposal from EBA Consultants to compose a groundwater flow model to provide the City Council with the ability to answer questions the public may have regarding the City’s utilization of groundwater; and
NOW, THEREFORE, the City Council of the City of Willits accepts the proposal prepared by the EBA Consultants to compose a groundwater flow model for the Little Lake Valley Groundwater Basin and authorizes the Finance Director to utilize past fund balance of Bulk Water Sales and increase appropriations to cover the agreement totaling $88,290 dollars, including a ten-percent contingency of $8,829, for a total of $97,119 dollars.

The above and foregoing Resolution was introduced by Councilmember __________ seconded by Councilmember ____________ and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the, 26th day of July 2023, by the following vote:

AYES:

NOES:

ABSENT:
______________________________
GRETA KANNE, Mayor
ATTEST: City Council of the City of Willits
____________________________

DELORES PEDERSEN
City Clerk
Item No. 9a
Meeting Date: July 26, 2023

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Davey Bowles, Building Official
Agenda Title: ADOPT A RESOLUTION AWARDING A CONTRACT TO BAS ROOFING, INC., FOR

THE REPLACEMENT OF THE ROOF AT CITY HALL AND THE ART CENTER, FOR A TOTAL AMOUNT NOT TO EXCEED OF $334,370 AND AUTHORIZE THE CITY MANAGER TO EXECUTE CONTRACT DOCUMENTS AND CHANGE ORDERS UP TO 10-PERCENT OF THE TOTAL AMOUNT OF CONSTRUCTION.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time:10 min Summary of Request: City Hall and the Art Center are in urgent need of roof replacements. Staff requested public bids for the roof replacement of City Hall and the Art Center (Project No. 2023-03). The project was advertised for four weeks and on April 26, 2023, bids were required to be submitted. The City did not receive any bids for the project. Staff contacted BAS Roofing Inc. who had previously quoted the barrel roof portion of the project and requested they quote the entire project. The work will include the full removal and replacement of all roofing materials except the sheathing (plywood boards beneath the roofing materials). The work at City Hall will also include the replacement of all existing 25 skylights and flashing.

The replacement of the City Hall roof is necessary to proceed with the solar panel installation.

Attached are the quotes for the four components of work (City Hall barrel roof, flat roof, skylights, and the Art Center) and confirming Resolution for Council’s consideration.

The proposed contract is for an amount not to exceed of $334,370 with a contingency of 10-percent.

Recommended Action: Adopt the accompanying Resolution approving a construction contract with BAS Roofing, Inc., for the replacement of the roof at City Hall and the Art Center for an amount not to exceed amount of $334,370 and authorize the City Manager to execute contract documents and change orders up to 10-percent of the total amount of construction.

Alternative(s): Potential rebid of project which could negatively affect the City Hall Power Resiliency Project (solar panel installation).

Fiscal Impact: $250,000 was budgeted for the City Hall roof and skylight replacement; however, a budget amendment of $30,100 will be necessary to cover the additional cost of the roof replacement.

There is no budget allocation for the Art Center roof replacement. A budget amendment of $54,270 will be necessary to cover the cost of the Art Center roof. The Finance Department is aware of the amendments and tentatively plan on using either programed contingencies and/or residuals identified from previous Fiscal Year(s) upon the completion of the audits.

Personnel Impact: Some staff time will be necessary to administer the contract and project. 2021 Adopted Goals: The project complies with Goal #1 for Public Works…Maintain and improve infrastructure systems of water, wastewater, public facilities and streets capable of managing future growth while responding to current City needs.

PROPOSAL AND ACCEPTANCE
PROPOSAL SUBMITTED TO:

Kenan O’Shea [email protected]
DATE: PHONE:

June 28, 2023 (707) 841-7913
ADDRESS: JOB NAME:

Center For the Arts
CITY, STATE, ZIP: JOB LOCATION:
71 E. Commercial Street, Willits, CA. 95490
RE-ROOF – COMPOSITION SHINGLE–38 squares – the permit and final inspection are included in this quote

1. Remove all existing roofing(1 layer) down to the sheathing and haul away for disposal (if additional layers are found ADD $1,900.00 per layer (initial to accept)________)

2. Inspect existing sheathing for dry rot, damaged wood and poor nailing/ repair as necessary (see note below)

3. Supply and install a FT Synthetic Platinum high performance underlayment over sheathing

4. Supply and install a 2x2 edge metal around the outside perimeter edge of the roof frame

5. Supply and install a 9” starter strip with a glue line around the outer edge of the roof deck

6. Supply and install a Pabco Premier (30 yr) dimensional asphalt shingle over new underlayment and starter (this product carries a limited lifetime warranty and weighs 260 lbs. per square install - Class A fire rated)

7. Supply and install shingle trim at the ridge

8. Supply and install a new galvanized metal flashing on all pipes / paint to match shingle color installed

9. Clean jobsite of all roofing debris and haul away for disposal

10. 5 year guarantee on all workmanship
NOTE: Wood repair, if any, will be billed separately at $7.00 ft. This will be discussed with the property owner prior to repair work OPTIONS: 1. Supply and install a Pabco Prestige (50 yr) dimensional asphalt shingle ADD $1,520.00____(initial to accept) (this product carries a limited lifetime warranty and weighs 300 lbs. per square installed - class A fire rated)

2. Supply and install 66 feet of vented ridge ADD $425.00_____(initial to accept)

3. If no tear off DEDUCT $5,000.00_____(initial to accept) We are a licensed, bonded and insured business. Certificates of Liability and Worker’s Compensation Insurance are available on request CALIFORNIA ONLY: NOTICE TO OWNER: Contractors are required by law to be licensed and regulated by the Contractors State License Board. Any questions concerning a contractor may be referred to the Registrar of the Board whose address is: Contractors State License Board 9835 Goethe Board Sacramento, Ca. 95827 WE PROPOSE: hereby to furnish materials and labor - complete in accordance with the above specifications, for the amount of:

FIFTY FOUR THOUSAND TWO HUNDRED SEVENTY DOLLARS—------------------------------$54,270.00 Payment as follows:

Progress payment number one $27,135.00 due on day 5. Progress payment number two $13,568.00 due on day ten.

Balance of contract ($13,567.00 plus and change order costs) due within three days of roofing completion.

All material is guaranteed to be as specified.all work is to be completed in a workmanlike manner according to standing practices. Any alterations or deviations from the above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, tornado,and other necessary insurances. Our workers are fully covered by workers compensation Insurance.

This contract becomes binding after 72 hours of signing. There is a 25% cancellation fee if canceled (negotiable).

Authorized Signature_________________________________________ (Brian Schlerf)
NOTE: This proposal may be withdrawn by us if not accepted within 30 days ACCEPTANCE OF PROPOSAL: The above prices, specifications and conditions are satisfactory and accepted.

You are authorized to do the work as specified. Payment will be made as outlined above.

Date of Acceptance________/________/________ Signature______________________________________ B.A.S. ROOFING INC.
425 POMO DRIVE
Ca Lic. # 927007 UKIAH, CA. 95482 W.C & G.L
Office: (707) 462-4514 www.basroofinginc.com Insured

PROPOSAL AND ACCEPTANCE
PROPOSAL SUBMITTED TO: [email protected]
CITY OF WILLITS [email protected]
DATE: PHONE:

July 17, 2023 Andrea Trincado (707) 459-7126
ADDRESS:
111 East Commercial Street
JOB NAME:

City Hall – BARREL ROOF
CITY, STATE, ZIP:

Willits, CA. 95490
JOB LOCATION:
111 East Commercial Street, Willits, CA. 95490
RE-ROOF –BARREL ROOF – COMP SHINGLE 71 sq. / FLAT ROOF 3 sq. -- the permit and final inspection are included in this quote

1. Remove all existing shingle roofing down to the sheathing and haul away for disposal leaving existing Modified Bitumen roofing on ribs

2. Inspect existing sheathing for dry rot, damaged wood and poor nailing/ repair as necessary (see note below)

3. Supply and install a Modified Bitumen torch down material over existing Modified Bitumen roof on ribs

4. Supply and install a FT Synthetic Platinum high performance underlayment over sheathing on pitched roof

5. Supply and install a 9” starter strip with a glue line around the outer edge of the roof deck

6. Supply and install a Pabco Premier (50 yr) dimensional asphalt shingle over the new underlayment and starter (this product carries a limited lifetime warranty and weighs 300 lbs. per square install - Class A fire rated)

7. Supply and install a new galvanized metal flashing on all pipes/paint to match shingle color

8. Clean jobsite of all roofing debris and haul away for disposal

9. 5 year guarantee on all workmanship
NOTE: Wood repair, if any, will be billed separately at $7.00 ft. This will be discussed with the property owner prior to repair work *** Quote update includes additional cost of insurances and material increases. *** Quoted at current prevailing wage.

We are a licensed, bonded and insured business. Certificates of Liability and Worker’s Compensation Insurance are available on request CALIFORNIA ONLY: NOTICE TO OWNER: Contractors are required by law to be licensed and regulated by the Contractors State License Board. Any questions concerning a contractor may be referred to the Registrar of the Board whose address is: Contractors State License Board 9835 Goethe Board Sacramento, Ca. 95827 WE PROPOSE: hereby to furnish materials and labor - complete in accordance with the above specifications, for the amount of:

ONE HUNDRED FORTY SIX THOUSAND FIVE HUNDRED DOLLARS—----------------------------------$146,500.00 Payment as follows:

Progress payment number one $73,250.00 due on day 5. Progress payment number two $36,625.00 due on day ten.

Balance of contract ($36,625.00 plus and change order costs) due within three days of roofing completion.

This contract becomes binding after 72 hours of signing. There is a 25% cancellation fee if canceled (negotiable).

Authorized Signature_________________________________________ NOTE: This proposal may be withdrawn by us if not accepted within 30 days ACCEPTANCE OF PROPOSAL: The above prices, specifications and conditions are satisfactory and accepted.

You are authorized to do the work as specified. Payment will be made as outlined above.

PROPOSAL AND ACCEPTANCE
PROPOSAL SUBMITTED TO: [email protected]
CITY OF WILLITS [email protected]
DATE: PHONE:

June 27, 2023 Andrea Trincado (707) 459-7126
ADDRESS:
111 East Commercial Street
JOB NAME:

City Hall – FLAT ROOF
CITY, STATE, ZIP:

Willits, CA. 95490
JOB LOCATION:
111 East Commercial Street, Willits, CA. 95490
RE-ROOF – FLAT ROOF 74 Sq. -- the permit and final inspection are included in this quote

1. Remove all existing shingle roofing down to the sheathing and haul away for disposal

2. Inspect existing sheathing for dry rot, damaged wood and poor nailing/ repair as necessary (see note below)

3. Supply and install a 4x8 densdeck fiberboard over existing sheathing

4. Supply and install 2x4 clad metal around perimeter of roof

5. Supply and install a 80 mil TPO over glass base and heat weld all seams

6. Supply and install a TPO flashing around all AC unit curbs

7. Supply and install TPO boots on all pipes and penetrations

8. Clean jobsite of all roofing debris and haul away for disposal

ONE HUNDRED EIGHT THOUSAND SIX HUNDRED DOLLARS—-------------------------------------------$108,600.00 Payment as follows:

Progress payment number one $54,300.00 due on day 5. Progress payment number two $27,150.00 due on day ten.

Balance of contract ($27,150.00 plus and change order costs) due within three days of roofing completion.

This contract becomes binding after 72 hours of signing. There is a 25% cancellation fee if canceled (negotiable).

You are authorized to do the work as specified. Payment will be made as outlined above.

PROPOSAL AND ACCEPTANCE
PROPOSAL SUBMITTED TO: [email protected]
CITY OF WILLITS [email protected]
DATE: PHONE:

July 17, 2023 Andrea Trincado (707) 459-7126
ADDRESS:
111 East Commercial Street
JOB NAME:

City Hall
CITY, STATE, ZIP:

Willits, CA. 95490
JOB LOCATION:
111 East Commercial Street, Willits, CA. 95490
SKYLIGHTS -- the permit and final inspection are included in this quote

1. Supply and install 25 custom Velux flat glass skylights (2x5) with flashings *** The City of Willits may create a purchase order in the amount of the skylight invoice. Make payable to Friedmans. The balance of the estimate to be paid by final invoice to B.A.S Roofing Inc. on completion (for labor).

TWENTY FIVE THOUSAND DOLLARS—-------------------------------------------------------------------------------$25,000.00 Payment as follows:

Payment is due prior to placing skylight order.

This contract becomes binding after 72 hours of signing. There is a 25% cancellation fee if canceled (negotiable).

You are authorized to do the work as specified. Payment will be made as outlined above.

Date of Acceptance________/________/________ Signature______________________________________ Resolution No. 2023- July 26, 2023
RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS AWARDING A CONTRACT TO BAS ROOFING, INC. FOR ROOF REPLACEMENTS AT CITY HALL AND THE ART CENTER FOR A TOTAL AMOUNT NOT TO EXCEED OF $334,370 AND AUTHORIZE THE CITY MANAGER TO EXECUTE CONTRACT DOCUMENTS AND CHANGE ORDERS UP TO 10- PERCENT OF THE TOTAL CUMULATIVE AMOUNT OF CONSTRUCTION.

WHEREAS, City Hall and the Art Center roofs reached the end of its useful life and are in urgent need of replacement; and
WHEREAS, Staff requested public bids for Project No. 2023-03 to replace the City Hall and Art Center roofs; and
WHEREAS, the City did not receive any bids to perform the project and directly requested BAS Roofing, Inc. to provide a quote; and
WHEREAS, BAS Roofing Inc. provided four separate quotes for the necessary repairs, and individual amounts are as follows: City Hall barrel roof replacement $146,500, City Hall flat roof replacement $108,600, City Hall skylights $25,000, Art Center roof $54,270 bringing the total cumulative costs of the work to $334,370; and
WHEREAS, BAS Roofing, Inc. has been working with their insurance carrier to obtain the insurance limits and bond required by the City; and
WHEREAS, Staff recommends Council award a contract to BAS Roofing, Inc., for the not to exceed amount of $334,370; and
NOW, THEREFORE BE IT RESOLVED, that City Council of the City of Willits awards a construction contract to BAS Roofing, Inc., for a not to exceed amount of $334,370, for the replacement of the roofs at City Hall and the Art Center.

BE IT FURTHER RESOLVED, that the City Council authorizes the City Manager to execute contract documents and contract change orders up to 10-percent of the total cumulative amount of construction.

The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 26th day of July 2023, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
__________________________
GRETA KANNE, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk
Item No. 9b
Meeting Date: July 26, 2023

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Davey Bowles, Building Official
Agenda Title: ADOPT A RESOLUTION AWARDING A CONTRACT TO REDWOOD ELECTRICAL SERVICE, FOR THE CITY HALL POWER RESILIENCY PROJECT A 20-KW PHOTOVOLTAIC SYSTEM WITH BATTERY BACKUP, FOR A TOTAL AMOUNT NOT TO EXCEED OF $148,163.93 AND

AUTHORIZE THE CITY MANAGER TO EXECUTE CONTRACT DOCUMENTS AND CHANGE ORDERS UP TO 15-PERCENT OF THE TOTAL AMOUNT OF CONSTRUCTION.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10 minutes Summary of Request: The City of Willits submitted application for grant funding from Cal OES through their Public Safety Power Shutoff (PSPS) Resiliency Allocation. The City’s application was successful resulting in an award of $149,000.

Staff requested public proposals to install a 20-kW photovoltaic system with battery backup. The project was advertised for four weeks and on May 30th, the City received two proposals. The proposal amounts were as follows:

01. Redwood Electrical Service $ 148,163.93

02. Designs-Build Inc. $ 190,000.00
Staff performed an evaluation of the proposals and concluded that Redwood Electrical Service was the most responsive proposal.

Recommended Action: Adopt the accompanying Resolution approving a construction contract with Redwood Electrical Service in an amount not to exceed $148,163.93 and authorize the City Manager to execute contract documents and change orders up to 15-percent of the total amount of construction.

Alternative(s): None.

Fiscal Impact: The City has received $149,000 for this project. The funds must be fully spent by December 31st, 2023 or funds must be returned.

Personnel Impact: Some staff time will be necessary to administer the contract and project. 2021 Adopted Goals: The project fulfills Administration’s Goal #2…Work towards Willits becoming an Environmental Model City by reducing the City’s carbon footprint by 50-percent, promoting greater energy independence from utility companies and strengthening the City’s resiliency and self – reliance.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS AWARDING A CONTRACT TO REDWOOD ELECTRICAL SERVICE FOR INSTALLING A 20-KW PHOTOVOLTAIC SYSTEM WITH BATTERY BACKUP FOR A TOTAL AMOUNT NOT TO EXCEED OF $148,163.93 AND AUTHORIZE THE CITY MANAGER TO EXECUTE CONTRACT DOCUMENTS AND CHANGE ORDERS UP TO 15- PERCENT OF THE TOTAL CUMULATIVE AMOUNT OF CONSTRUCTION.

WHEREAS, the City of Willits submitted application for grant funding from Cal OES Public Safety Power Shutoff (PSPS) Resiliency Allocation; and
WHEREAS, the City of Willits received funding through Cal OES in the amount of $149,000; and WHEREAS, on May 1st, staff advertised a Request for Proposals for Project No. 2023-05 City Hall Power Resiliency Project to install a 20-kW photovoltaic system with battery backup and two proposals were received on May 30th; and
WHEREAS, the lowest responsive, responsible contractor is Redwood Electrical Service of Willits, California; and
WHEREAS, staff recommends the City Council award the contract for the City Hall Power Resiliency Project to Redwood Electrical Service, of Willits, California, for their proposal amount of $148,163.93.

NOW, THEREFORE BE IT RESOLVED, that City Council of the City of Willits awards a construction contract to Redwood Electrical Service, for an amount not to exceed of $148,163.93 for the City Hall Power Resiliency Project, Project No. 2023-05, and authorize the City Manager to execute the contract.

BE IT FURTHER RESOLVED, that the City Council authorizes the City Manager to execute contract documents and contract change orders up to 15-percent of the total cumulative amount of construction.

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
__________________________
GRETA KANNE, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk
Item No. 9c
Meeting Date: July 26, 2023

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Olivia Grupp, Services & Facilities Director
Agenda Title: ADOPT A RESOLUTION AWARDING A CONTRACT TO PRECISION CONCRETE CUTTING FOR THE SIDEWALK REMEDIATION PROJECT.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10:00 Summary of Request: In an effort to maintain sidewalks and meet the current Americans with Disabilities Act Requirements (ADA) the City enlisted the help of Precision Concrete Cutting (PCC) at the recommendation of California Intergovernmental Risk Authority (CIRA). PCC performed an analysis of existing City sidewalks and provided an evaluation that identified numerous areas of concern with respect to uneven sidewalks. PCC focused on areas at or near City facilities and schools.

Included is the report from PCC for review by the City Council. This project would correct approximately 357 individual locations of uneven sidewalk within a duration of 8-9 working days.

Per City Ordinance Section 3.09.020, and following the Uniform Public Construction Cost Accounting Act, competitive bidding is not required on projects under $60,000.

This project has been determined to be exempt from CEQA per Section 15301, Class 1(C) as it is a maintenance project of existing sidewalk and concrete facilities within the public right-of-way without expansion of use.

Recommended Action: By Resolution, award a contract to PCC in an amount not to exceed $35,088 for the Sidewalk Remediation Project and authorize the City Manager to execute the contract and to approve construction change orders up to 10-percent of the total contract amount.

Alternative(s): None.

Fiscal Impact: The estimated cost of construction is $35,088. Sufficient funds are in place for this project.

This project will be paid for by the Transportation Tax (202).

Personnel Impact: Staff time assigned to awarding the contract, managing the contract, and overseeing the project.
2021 Adopted Goals: The request conforms with the recommendation listed as Goal #1 under Public Works…Maintain and improve infrastructure systems of water, wastewater, public facilities, and streets capable of managing future growth while responding to current City needs.

This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

Presented to :

THE WATERFRONT- COMMERCIAL City of Willits – School Pedestrian Access Sidewalk Assessment and Repair Project 2023
The information in this summary is confidential and proprietary. This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

PRECISION CONCRETE

CUTTING
335 Beach Road
Burlingame, CA 94010
Execut ive Pr opos a l
Executive Proposal
The information in this summary is confidential and proprietary. It is owned by Precision Concrete Cutting and is to be used only in evaluating this project.

This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

Precision Concrete Cutting is the global leader in Sidewalk Asset Management. We have numerous Franchises across North America and Canada. PCC has been awarded six patents by the US Patent & Trademark Office for our trip hazard removal equipment and unique process. Our company has worked for Municipal Governments in 48 of the 50 US States and all but two Provinces in Canada. PCC assesses hundreds of miles of sidewalk infrastructure every week and we have developed a premier Smartphone Surveying
Technology which provides our clients the insight and knowledge they need to make well-informed and knowledgeable decisions about repairing their uneven sidewalk panels.

The Precision Concrete Cutting located in Northern California is independently owned and operated. We are the nation’s leader and have been making sidewalks safe since 2003. With two locations throughout the Northern part of the state, we are the largest Franchise out of almost 50 Franchises. We work with numerous municipalities and thousands of Commercial, HOA, Schools, and Apartment properties. The PCC Management team has a combined trade experience of over 35 years in total. Based in Burlingame, California with another office in the Sacramento area, we are the local experts in Sidewalk Asset Management and our specialty is in complex projects with high pedestrian travel areas. In 2017 alone, PCC NorCal has repaired more than 250,000 uneven sidewalk panels leaving each one smooth, precisely cut and slip resistant.

WHO WE ARE
Executive Proposal
The information in this summary is confidential and proprietary. It is owned by Precision Concrete Cutting and is to be used only in evaluating this project.

This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

PROJECT SCOPE & AREA – CITY OF WILLITS
The information in this summary is confidential and proprietary. This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

This sidewalk uplift repair project includes:
• Uplifted sidewalk panels to be repaired by saw-cutting:
• Locations requiring additional Attention identified:
• Remove & Replace locations identified:
• Total Cost
The specifications for this project are as follows:
• Inspect area for uneven sidewalks ¼ inch and greater
• Take site photographs
• Inventory and Document all locations that require
removal and replacement
All work to be completed in 8-9 working days using our
patented saw cutting technique resulting in an edge to edge repair of the sidewalk with a completely planar slope and in accordance with the Americans with Disabilities Act of 1990.

Executive Proposal
$35,088
46 357
9 Executive Proposal
The information in this summary is confidential and proprietary. It is owned by Precision Concrete Cutting and is to be used only in evaluating this project.

This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

SITE PHOTOS - UNEVEN SIDEWALK PANELS
The information in this summary is confidential and proprietary. This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

Executive Proposal
Executive Proposal
The information in this summary is confidential and proprietary. It is owned by Precision Concrete Cutting and is to be used only in evaluating this project.

This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

SITE PHOTOS - R&R LOCATIONS
The information in this summary is confidential and proprietary. This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

Executive Proposal
The information in this summary is confidential and proprietary. This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.
*Outside of PCC’s Scope
Executive Proposal
The information in this summary is confidential and proprietary. It is owned by Precision Concrete Cutting and is to be used only in evaluating this project.

This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

SITE PHOTOS - ATTN – MINOR REPAIR
The information in this summary is confidential and proprietary. This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

Executive Proposal
The information in this summary is confidential and proprietary. This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.
*Outside of PCC’s Scope
Executive Proposal
The information in this summary is confidential and proprietary. It is owned by Precision Concrete Cutting and is to be used only in evaluating this project.

This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

SUPERIOR RESULTS
The information in this summary is confidential and proprietary. This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

Executive Summary
The information in this summary is confidential and proprietary. It is owned by Precision Concrete Cutting and is to be used only in evaluating this project.

This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

COST SAVINGS EXAMPLE
By selecting Precision Concrete Cutting to repair its sidewalks, City of Willits will save an estimated $125,562 or 78% compared to traditional removal and replacement. Based on an average sidewalk panel size of 5x5 ft. and an estimated replacement cost of $18.00 per square foot, the cost to remove and replace 357 off-sets would have been $160,650 not including curbs & gutters.

This replacement estimate takes into account:
• Cost of concrete, materials and preparation
• Labor to break up and remove existing concrete
• Labor to pour, form, level, finish, float & cut control joints • Fuel for multiple site visits to repair or break-up, remove, pour, remove forms, and restore adjacent items • Equipment such as a backhoe, vehicle to transport backhoe, utility vehicle, and dump truck to remove debris The information in this summary is confidential and proprietary. This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

Project Summary:

Total Trip Hazard Repairs
Cost Using R&R
Cost Savings
Cost Using
Executive Proposal
The information in this summary is confidential and proprietary. This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.
$0
$100,000
$200,000
R&R
$160,650 PCC
$35,088

SAVINGS
$125,562

COST SAVINGS
357
$160,650
$125,562
$35,088
Executive Proposal
The information in this summary is confidential and proprietary. It is owned by Precision Concrete Cutting and is to be used only in evaluating this project.

This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

ENVIRONMENTAL SAVINGS
ENVIRONMENTAL IMPACT: As a member of the U.S. Green Building Council (USGBC) we are proud of the fact that we reduce the impact to landfills and the environment as a result of our service.

Removing and replacing 100 panels would result in approximately 112,000 pounds or 56 tons of concrete being removed (average panel weight of 1120 pounds.) Using Precision Concrete Cutting for 100 trip hazards results in 0.3 tons of concrete removed and recycled, approximately 141 gallons of gasoline saved, and a reduction of 1.3 metric tons of Co2.

For this particular project, removing and replacing 357 panels would have resulted in 202.10 tons of waste concrete in landfills. By using Precision Concrete Cutting, less than 1.48 tons of concrete was removed, and everything is recycled at “SRDC”. Precision’s method saved an estimated 259 gallons of gasoline and prevented the release of about 2.31 metric tons of Carbon Dioxide (CO2) gas emissions.

The information in this summary is confidential and proprietary. This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

Executive Proposal
The information in this summary is confidential and proprietary. It is owned by Precision Concrete Cutting and is to be used only in evaluating this project.

This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

With California facing one of the most severe droughts on record, Governor Brown declared a Drought State of Emergency in January and directed state officials to take all necessary actions to prepare for water shortages. The state has continued to lead the way to make sure California is able to cope with an unprecedented drought.

According to data provided by “Concrete Construction” publication, the removal and replacement of one 6’x6’x4” sidewalk panel results in approximately 32 gallons of water consumption. Also, according to the latest USGS survey the average household uses 9,000 gallons of water per month.

For this particular project, the removal and replacement of 357 panels will result in approximately 5,072 gallons of water being used to pour concrete. By using the Precision Concrete Cutting DRY CUT process with HEPA filtered
high-powered vacuums with no water usage.

WATER SAVINGS
The information in this summary is confidential and proprietary. This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

Executive Proposal
The information in this summary is confidential and proprietary. It is owned by Precision Concrete Cutting and is to be used only in evaluating this project.

This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

OUR PROMISE TO YOU…
Precision Concrete Cutting uses Proprietary and Patented Cutting Technology to repair trip hazards.

Our work is GUARANTEED to offer the following benefits:
• Cost Savings – Remove trip hazards at a fraction of the cost of other methods. • ADA Compliance – Approved and compliant with ADA standards. • Mapping Services - GPS mapping integrated with Google maps. • Clean – No mess left behind. Reduced resident complaints. • Safety – Decrease liability on your pedestrian walkways and increase safety. • Detailed Reporting – Invoices show measurements, locations, and cost for each hazard. • Low Impact – Average removal time is less than 20 minutes, no sidewalk closures or incidental costs. • Full Service Contractor – Sidewalk Maintenance Program consulting services.

The information in this summary is confidential and proprietary. This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

Executive Proposal
The information in this summary is confidential and proprietary. It is owned by Precision Concrete Cutting and is to be used only in evaluating this project.

This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

THE PRECISION ADVANTAGE

CONVENTIONIAL

GRINDING
PCC

SAW CUTTING
The cost savings compared to grinding is
important, but the biggest contrast is the
quality, aesthetics and ADA compliance PCC
Saw-Cutting Offers.

The information in this summary is confidential and proprietary. This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.

Executive Proposal
The information in this summary is confidential and proprietary. This document is exempt from release under the Freedom of Information Act and may not be distributed under any circumstances.
 Grinding damages the concrete in that it breaks edges, knocks out aggregate, scars adjacent panels, and creates micro cracks.
 Grinding leaves the area looking rough, unfinished, and highlights the uneven scarring.
 Grinding doesn’t comply with the ADA slope requirements.  Has absolutely no cost advantage. Very often MORE
expensive.
 Due to it’s design, is unable to maneuver and remove hazards next to objects/obstacles.
 Faces extremely difficulty on removing small trip hazards (under 3/8”) and larger trip hazards (over 1 inch).
 Overall, an unnecessarily slow process that generates a large amount of residual dust.

Resolution No. 2023-__ Page 1 of 1 July 26, 2023
RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS AWARDING A

CONSTRUCTION CONTRACT TO PRECISION CONCRETE CUTTING, OF BURLINGGAME, CALIFORNIA, IN AN AMOUNT NOT TO EXCEED $35,088, FOR THE SIDEWALK REDEMDIATION PROJECT.

WHEREAS, the scope of work for this project includes horizontal saw cutting of approximately 357 identified areas of uneven sidewalk in areas around or near City owned facilities and schools; and
WHEREAS, the project does not require competitive bidding per City Ordinance 3.09.020 and the Uniform Public Construction Cost Accounting Act; and

WHEREAS, the California Intergovernmental Risk Authority, which the City is a member of, endorses the service and contractor; and

WHEREAS, Staff recommends the City Council to award a contract to Precision Concrete Cutting for the Sidewalk Remediation Project, in the amount of $35,088; and WHEREAS, the total cost of the project will be paid for by Transportation Sales Tax Fund (202); and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Willits approves the award of a construction contract to Precision Concrete Cutting, of Burlingame, California, in an amount not to exceed $35,088, for the Sidewalk Remediation Project, and authorizes the City Manager to execute the contract.

BE IT FURTHER RESOLVED, that the City Council, upon recommendation from the City Engineer, authorizes City Manager to approve and execute change orders up to a total of 10- percent of the total contract amount.

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
__________________________
GRETA KANNE, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk

Presentation
Overview
Rate Study Process
Background and Objectives
Water Financial Plan & Rates
Wastewater Financial Plan & Rates
Next Steps
Questions and Discussion
2 Rate Study
Overview
• 10-Year Financial Plans
• Fund long-term operating, debt service and capital
needs
•Cost of Service Rate Analysis
• Evaluate rate alternatives
• Develop updated rates that reflect the cost of service and meet annual revenue requirements
•Worked closely with City throughout project
• Goal: Build consensus for final recommendations
3 Rate Study
Objectives
Financial Sufficiency
Legal Compliance (Prop. 218)
Rates Aligned with City Objectives
Customer Focus
4 Proposition
218
Voter-approved constitutional amendment 1996
◦ Added Articles 13C & 13D to the California
Constitution
Substantive requirements for property-related charges
◦ Rates cannot exceed cost of providing service
◦ Proportionate cost recovery (fair and equitable)
Procedural requirements for rate increases
◦ Mail notice of rate increases to all property
owners/customers
◦ Hold public hearing at least 45 days after the mailing ◦ Rates are subject to “majority protest”
5 6
Water
Enterprise
6 Water
Enterprise
Overview
•Objective: upgrade water infrastructure to
continue producing reliable, high-quality potable
water for water consumers
•Serves 6,000 people over an approximate 5-
square-mile service area
•Facilities include approximately 30 miles of
water main pipeline, a surface water treatment
plant, a groundwater treatment plant, 4 water
storage tanks, and 5 pump stations.
7 Water
Capital Plan
• Continue to improve water quality by:
• Eliminating old steel water main
• Annual distribution system flushing
•Improve groundwater infrastructure to realize fully
redundant secondary source of water
•Improve storage capabilities at Centennial Reservoir
•Increase storage capacity within the distribution system to meet fire flow requirements with tank upgrades
•Ongoing Water Treatment Plant and distribution system
maintenance
8 Water
Capital Plan
2023-2028
•Five-year capital spending $6.8 million
•Annual cash funding target $500,000 per year
9 Key Projects Project Cost
Backwash Ponds Press $315,000
Berry Hill Tank 551,250
Bittenbender Tank 1,021,025
Centennial Inflatable Spillway Gates 500,000
Groundwater Resiliency Improvement
Project 720,000
Laurel Tank 868,219
Locust Tank 911,630
Water Main Replacement Project 902,000
10-Year Water Capital Improvement Plan
10 $2.0
$1.2
$0.7
$1.5
$1.3
$1.1
$0.7 $0.7 $0.7 $0.8
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30 FY 30-31 FY 31-32 FY 32-33 Millions
General Capital
Ground Water
Distribution
Surface Water
Storage
Future costs include annual construction cost inflation Water
Financial
Challenges
• BWA developed updated financial projections to identify funding needs & evaluate rate increases
• Aging infrastructure & capital improvement needs
• Water system upgrades, repairs & replacements needed
maintain safe & reliable operations
• $6.7 million over the next 5 years
• Annual cash funding target: $500k
• Operating cost inflation
• 18% inflation since 2019
• 5.0% per year over next 5 years
• Annual rate adjustments needed to keep rates in line with escalating costs (electricity, staffing, materials, insurance, etc.)
• Maintain Prudent Reserves
• Emergencies, demand fluctuation, cash funding capital, etc.
11 5-Year Water
Financial Plan
12 *Due to rate structure adjustments, actual bill impacts will vary the first year $0.0
$1.0
$2.0
$3.0
$4.0
$5.0
FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28
Rate Funded Capital
Debt Service
O&M
Revenue
Reserves
Projected Water Revenues & Expenses ($ Millions)
Projected Maximum Rate Revenue Increases
FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28

6.5%* 6.5% 6.5% 6.5% 6.5%
10-Year Water Financial Plan ($ Millions)
13 $0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
$7.0
FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30 FY 30-31 FY 31-32 FY 32-33 Rate Funded Capital
Debt Service
O&M
Revenue
Reserves
Recommended
Water Rates
14 Volumetric Rates FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Current Proposed Proposed Proposed Proposed Proposed
Residential
Tier 1 (0-6 CCF) $6.28 $6.63 $7.06 $7.52 $8.01 $8.53
Tier 2 (>6 CCF) $8.69 $9.96 $10.61 $11.30 $12.03 $12.81 Non-Residential
Tier 1 (All CCF) $7.84 $8.02 $8.54 $9.10 $9.69 $10.32
Fixed Rates FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Meter Size Existing Proposed Proposed Proposed Proposed Proposed 5/8" $25.42 $27.08 $28.84 $30.71 $32.71 $34.84
3/4" $38.13 40.63 43.27 46.08 49.08 52.27
1" $63.55 67.71 72.11 76.80 81.79 87.11
1 1/2" $127.09 135.42 144.22 153.59 163.57 174.20
2" $203.34 216.67 230.75 245.75 261.72 278.73
3" $406.68 433.33 461.50 491.50 523.45 557.47
4" $635.42 677.08 721.09 767.96 817.88 871.04
6" $1,270.84 $1,354.17 $1,442.19 $1,535.93 $1,635.77 $1,742.10 Residential
Water Bill
Impacts
15 16
Monthly Residential Water Rate Survey
Average Use: 6 CCF, 5/8” Meter
$0
$20
$40
$60
$80
$100
$120
City of
Santa Rosa
City of
Rohnert
Park
Redwood
Valley CWD
Fort Bragg City of
Healdsburg
City of
Cloverdale
City of
Willits
City of
Willits
(Proposed)
City of
Ukiah
Highlands
Water Co
(Clearlake)
River
Estates
Mutual WC
Brooktrails
CSD
Golden
State Water
Co
(Clearlake)
Fixed Charge Variable Charge
17 Wastewater
Enterprise
17 Sewer
Enterprise
Overview
•Objective: Maintain and improve wastewater
infrastructure & produce compliant high-quality
effluent for the wastewater discharge program
• Serves 8,000 people, including contract with Brooktrails Township
• Facilities include 22 miles of sewer mainline, 1,900
lower laterals, Wastewater Treatment Plant (capacity up to 7 MGD), and 1 lift station.
• Since the last rate study in 2017 the City has completed 11 significant capital projects worth over $1 million
• Projects completed since 2017 include:
• Replaced 675 feet of sewer mainline
• 25 Sewer lateral replacements
• Installed/replaced 30 new sewer clean outs
18 Sewer
Capital Plan
•Five-year capital spending $5.7 million
•Includes solar project estimate of $2.8 million
with $260,000 electricity cost reductions
19 Key Projects Project Cost
Sewer Main Replacement Project $420,000
Loader $347,288
TV Truck Upgrade (software/camera) $110,250
East Oak Street Main Replacement $198,450
Maintenance building $400,000
Replace Fan Press $678,038
10-Year Sewer Capital Improvement Plan
20 $0.45
$0.75
$3.55
$0.73
$0.24
$0.51 $0.54 $0.56 $0.59 $0.62
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
$4.0
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30 FY 30-31 FY 31-32 FY 32-33 Millions
Other
Collection
Treatment
Future costs include annual construction cost inflation Financial
Challenges
• BWA developed updated financial projections to
identify funding needs & evaluate rate increases
• Aging infrastructure & capital improvement needs
• Sewer system upgrades, repairs & replacements
needed maintain safe & reliable operations
• $5.7 million over the next 5 years
• Operating cost inflation
• 5.0% per year over next 5 years
• Annual rate adjustments needed to keep rates in line
with escalating costs (electricity, staffing, materials, insurance, etc.)
• Maintain Prudent Reserves
• Emergencies, demand fluctuation, cash funding
21 capital, etc.
5-Year
Wastewater
Financial Plan
22 *Due to rate structure adjustments, actual bill impacts will vary the first year $0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
$7.0
$8.0
FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28
Rate Funded Capital
Debt Service
O&M
Revenue
Reserves
Projected Sewer Revenues & Expenses ($ Millions)
10-Year Water Financial Plan
23 $0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
$7.0
$8.0
FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30 FY 30-31 FY 31-32 FY 32-33 Rate Funded Capital
Debt Service
O&M
Revenue
Reserves
Noticed Wastewater Rates
24 25
Monthly Residential Sewer Rate Survey
Average Winter Use: 6 CCF
$47.15
$67.30 $69.12 $69.13 $70.63 $73.61 $74.03 $76.67 $79.12 $88.58 $91.76 $95.78
$106.93
$0
$20
$40
$60
$80
$100
$120
City of
Cloverdale
Mendocino
City CSD
City of
Point Arena
City of
Rohnert
Park
Ukiah
Valley SD
City of
Ukiah
City of
Willits
Brooktrails
CSD
City of
Willits
(Proposed)
Fort Bragg City of
Cotati
City of
Santa Rosa
City of
Healdsburg
26 Monthly Residential Combined Rate Survey
Water Use: 6 CCF
$110.20 $119.21
$137.13 $137.99 $141.59 $145.98 $148.12 $160.48 $169.42 $0
$20
$40
$60
$80
$100
$120
$140
$160
$180
City of
Cloverdale
City of
Rohnert
Park
City of
Willits
City of
Santa Rosa
City of
Ukiah
City of
Willits
(Proposed)
Fort Bragg Brooktrails
CSD
City of
Healdsburg
Fixed Charge Variable Charge
Summary
• The City has historically provided good financial
stewardship
• Rate increases needed to support each utility’s
operating, debt service and capital needs
• Proposed rate increases are phased in over next
5 years
• Rates updated to reflect the cost of service to
each customer class and tier
27 218 Notification and Rate Implimentation
28 Item No. 9e
Meeting Date: July 26, 2023

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Manuel J. Orozco, Finance Director
Agenda Title: DISCUSSION AND POSSIBLE ACTION BY ACCEPTING THE WATER AND

WASTEWATER RATE STUDY REPORT AND ADOPTING A RESOLUTION DIRECTING STAFF TO

PROCEED WITH ADJUSTMENTS TO THE WATER AND WASTEWATER SERVICE CHARGES PURSUANT TO PROPOSITION 218.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: ____ Summary of Request: On May 24th, the Council received a presentation from Bartle Wells and Associates Regarding the 2023 Water and Wastewater Rate Study. The rates are based on a 10-year financial plan that includes an analysis of cost-of-services to ensure customers continue to pay their proportionate share of utility costs.

Prior to bringing a water rate adjustment to the Council for approval, the City is required to follow the notification and public hearing requirements set forth under Proposition 218. The Proposition 218 process requires that written notification be given to all affected property owners, and that those property owners be given a 45-day period in which to submit written protests if they oppose the proposed rate adjustments.

All notices were sent out to property owners on June 2nd, in compliance with Article XIII D, Section 6(a)(1), and Government Code §53753 which states that “the agency shall provide written notice by mail of the proposed fee or charge to the record owner of each...parcel upon which the fee or charge is proposed for imposition.” The notice must be mailed at least 45-days prior to the public hearing and July 17th represents the 45th day since the mailing of the notices.

Following notification, the Council may act on the proposed rate increases at the July 26th public hearing.

Pursuant to Proposition 218, the Council cannot act on the proposed rates if a protest is made by the owners by a majority of owners of separate parcels of property, and if the notification process to owners of property failed to comply with the notification requirements. Staff confirms there was no submission of an appropriate protest, and notification obeyed the requirements.

Furthermore, the Council may elect to proceed with rate increases that are less than the proposed but that will result in a need to reprioritize the scheduled improvements over the next ten-years.

Recommended Action: Adopt the accompanying Resolution accepting the Water and Wastewater Rate Study Report as prepared, and direct staff to proceed with adjustments to water and wastewater service charges effective August 1st 2023, pursuant to Proposition 218.

Alternative(s): Do not adopt the Resolution and advise staff to prepare a revised Water and Wastewater Rate Study Report yielding a different 10-year financial plan to fund scaled backed reinvestments in the Water and Wastewater systems.

Fiscal Impact: The proposed water rate adjustments will ensure that the City is covering the cost of providing water service, funding current and future water system capital projects, and maintaining prudent reserves for operation of the water system. With no water rate adjustment, the City will not be able to cover costs of providing water service and fund critical water system projects.

Personnel Impact: Minimal.
2021 Adopted Goals: This action satisfies Goal #1 for Administration…Develop and implement a longrange Fiscal Sustainability Plan for City finances to promote the City’s economic health by balancing revenues and expenditures to solve systemic problems. The action also fulfils Goal #1 for Public Works…Maintain and improve infrastructure systems of water, wastewater, public facilities and streets capable of managing future growth while responding to current City needs.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS ADOPTING THE PROPOSED PROPOSITION 218 WATER AND WASTEWATER RATE INCREASES, EFFECTIVE AUGUST 1, 2023.

WHEREAS, City staff, along with Bartle Wells & and Associates, prepared the Water and Wastewater Rate Study that outlines the need and basis for adjustments to existing water and wastewater rates in order to continue to maintain and operate the City’s utilities; and WHEREAS, notice of the time and place of this meeting to consider the adoption of this Resolution, to increase the City fees for water and wastewater services, was given as required by Government Code §6062(a) and §6(a) of Article XIIID of the California Constitution; and WHEREAS, a Public Hearing is being held to meet all the public hearing requirements of the Government Code Section §66018(a) and §6(a) of Article XIIID of the California Constitution; and
WHEREAS, On or about June 2, 2023, more than 45-days prior to the July 26, 2023 public hearing, the City sent notices of both the proposed water and sewer rate increases by mail to each of the City’s water ratepayers who are directly billed for utility services by the City as authorized by California Government Code §53755; and
WHEREAS, the Proposition 218 Omnibus Act authorizes the City to adopt a five-year schedule of water rates with automatic rate adjustments in order to keep pace with changes in operating and maintenance costs, and help the utility maintain a prudent operating and capital reserve; and
NOW, THEREFORE, BE IT RESOLVED that the Willits City Council does hereby authorize staff to proceed with adjustments to water and wastewater rates based on the Water and Wastewater Rate Study presented on May 24, 2023, and has provided the proper notification required by law as published on the Water and Wastewater Rate Study in order to adopt a fiveyear water rate schedule presented, pursuant to Government Code section 53756 for years 2023- 2027. The maximum rate increases are as follows:

Water Program:

FY 23/24 - 6.5% | FY 24/25 – 6.5% | FY 25/26 – 6.5% | FY 26/27 – 6.5% | FY 27/28 – 6.5%.

Wastewater Program:

FY 23/24 - 7% | FY 24/25 – 7% | FY 25/26 – 7% | FY 26/27 – 6% | FY 27/28 – 6%.

AYES:

NOES:

ABSENT:

Resolution No. 2023-__ Page 1 of 1 July 26, 2023
ATTEST:
__________________________
_________________________________
GRETA KANNE, Mayor
City Council of the City of Willits

DELORES PEDERSEN,
City Clerk
1 Monthly Achievements & Activities
• June 20th, staff received an email from Regina McDoniels, an Air Pollution Specialist (Enforcement Division) with the California Air Resources Board (CARB) regarding a formal complaint submitted by Paul Trexel alleging a CEQA violation related to the Mike Smith’s Hangar Project. Staff informed Ms. McDoniels that the project was exempt from CEQA review because it was within the scope of airport land uses and the City’s permitting authority.

Ms. McDoniels responded that CARB does not have jurisdiction over this matter but would like any information the City can provide regarding the steps we took, so that she can pass them to Mr. Trexel and close the complaint.

Ms. McDoniels received via an email a copy of the Notice of Exemption filed with the County, the June 1st letter from Trexel’s attorney, the site plan illustrating the placement of Smith’s Hangar, and the adopted Airport Layout Plan designating the area for future hangar development.
• Airport staff held a meeting with the Armstrong Consultants to discuss future CIP Projects, FAA funding opportunities, revisions to the Airport Layout Plan, Inspection/Safety Plan, and several administration focused items. Armstrong Consultants are attending the July 20th Tenants Meeting to view facility and meet the tenants.

Project Updates
• Completed the Fuel Island and now we are currently working with the bank to get the card reader up and running, then we will be back in business (this has been a long road). • Garman & Sons completed the relocation of the spoil piles, which will allow REACH to move forward with the placement of their new hangar.

Staffing Items
• Thomas Gallups has started his rotation of working at least eight-hours a week at the facility to complete projects and maintain the grounds.

Budget Status
• No items to report.

Focus for Next Month
• Coordinate with attorneys at Kaplan Kirsch Rockwell retained to prepare the response to the FAA Part 16 Complaint.

Airport June 2023 | Report
1 Monthly Achievements & Activities
• Issued fifteen Building Permits.
• Opened eighteen Code Enforcement cases (almost all are related to vegetation abatement/fire hazard).
• Closed eight Code Enforcement cases.
• 42 active Code Enforcement cases.

Project Updates
• City Rail with Trail update:
o Submitted applicable permits to State agencies including CDFW and RWQCB. Site visits with agency staff have been scheduled to occur in July and August. o Working on a grant application to submit to the State Coastal Conservancy to request additional funds to augment the Rail with Trail construction budget and support required mitigation work.
o Process of completing environmental studies to support Habitat Mitigation and Monitoring Plan.
o Sixty-percent design complete. The team is working towards completing project final design. o Construction expected to begin in Spring 2024.
• General Plan Land Use Element:
o Advisory Committee meeting #4 scheduled for end of July. o Currently in the process of developing Administrative Draft LUE Update. o Developing Infrastructure and Service Needs Report.
o Seeking extension of time from State to complete project. Currently under deadline to complete project by December 2023. Staff on timeline to complete by end of year but recognizes that an extension would allow more time for community input and consideration. o Completed reimbursement requests for all three-grant series that represent the project budget.
• Urban Forestry Grant:
o Submitted updated tree planting report to CalFire. A total of 69 trees were successfully planted in the City with grant funding.
o Completed grant closeout report.
• Caltrans Downtown Willits Signage:

Community Development June 2023 | Report
2 o Executed agreement with Caltrans to purchase and install City requested Downtown Willits signage at the northern Highway 101 interchange as well as within the Hwy 20 park, near the Hwy 20 and Main Street intersection. Current work estimate is $6,120. o Staff has requested a timeline from Caltrans to complete sign installations. • City Housing Rehabilitation Program:

Awarded $371,856.00 from the State Department of Housing and Community Development (HCD) to support program. Staff is awaiting execution of the standard agreement before incurring costs to develop program requirements.

Staffing Items
• Seeking candidates for the Senior City Planner position.

Budget Status
• No items to report.

Focus for Next Month
• General Plan LUE Update and SOI Amendment:
o Infrastructure and service needs report.
o Develop LUE administrative draft.
o Continue to coordinate with LAFCO and Mendocino County • Willits Rail with Trail Project:
o Submit grant application to State Coastal Conservancy. o Hold coordination meeting with CDFW and RWQCB.
o Develop cost estimates to complete required mitigation work. o GRTA License Agreement
• Caltrans Downtown Willits Signage:
o Obtain project timeline from Caltrans to install signage. • City CDBG Business Loan Program:
o Complete closeout report.
• Sidewalk Ordinance:
o Continue to meet with staff and develop ordinance recommendations to present to Council. • Community Development Block Grants:
o Meet with consultants and HCD staff to understand prospective opportunities to seek CDBG funds to meet established City goals. NOFA to be released in the coming months. 1 Monthly Achievements & Activities
• Completed Interim Audit FY 2021-22.
• Sent revised Charter of Accounts to Springbrook.
• Prepared the Water & Wastewater Rates staff report and completed the 218 process for mailing. • Continuing re-engagement of the Landfill project reconciliation determining the level of default from the County which has neglected to compensate the City for post closure activities for the past twenty years.
• Submitted the Brooktrails billing for sewer services (no payment received as of July 17th). • Continuing the development of renewing and creating various policies and procedures associated with the Springbrook implementation process including:
o The Purchasing Policy, including Accounts Payable and Purchasing Orders, has its first draft completed.
 Additional development of an Escheat Policy to allow the City to keep the ledgers clean and up to date.
o Development of the Cash Handling Policy and the Accounts Receivable policy to create more robust procedures that will assist in the Bank Reconciliation of the ledgers. o Development of the Reserve policy that will create financial mechanisms to house assigned fund balances for planned expenditures.
o Development of a Financial Crisis Plan that will take steps to build resiliency in the City finances and ensure stable funding during times of crisis.
o Development of the “Methodology & Accounting Processes” (MAP) Guidelines that will establish the structures regarding:
 Funding methodologies.
 Appropriation methodologies.
 Construction In Process methodologies, including the Capitalization Methodology.  Naming Conventions and Journal Entry References & approval Methodologies.  Basis of Budgeting methodologies.

Project Updates
• Springbrook transition.
o Started scheduling for Payroll.
• Fiscal Year 2020-2021 Audit Continuing with Interim completed. o Started working on financial schedules.
o Currently pulling testing data for the audit for Accounts Payable and Accounts Receivable. • Fiscal Year 2021-2022 Audit (On hold waiting for the completion of FY 2020-21).

Finance June 2023 | Report
2 Staffing Items
• No items to report.

Budget Status
• No items to report.

Focus for Next Month
• Continue with the processing of the FYs 2020-21 & 2021-22 Audits. o SEFA Testing for FYs 2020-21 & 2021-22.
 Expecting the need for a Single Audit for each year.
o GASB 68 Reporting.
o Bank Reconciliation for FY 21-22.
• Finance Committee.
• Quarterly Budget Reports.

Monthly Achievements & Activities
June 2022 June 2023
• Calls for service (CFS) 670 673
• Cases 104 79
• Arrests 64 53
• Citations 64 81
Project Updates
• National Night Out is on August 1st and we are planning for what we hope is a good turnout. It will be held at Snyder Park. All members of the community will be invited. There will be food, a bounce house for the kids, music and giveaways for kids. We are posting information on social media and are hoping the local news will pick it up with a press release. It is a great opportunity to come out and meet your neighbors and members of the law enforcement community.

Staffing Items
• Jamie Carey is assigned administrative tasks as we wait for the background’s final results. • Officer Jake Newcomb started the Field Training Program. He has met many members of the community already, so when you see him say hello to Officer Jake Newcomb. • Collecting applications for our vacant Dispatcher position. We administered the POST Dispatcher test the weekend of the 8th and are awaiting results. Four people took the test. • Recruiting for the vacant Sergeant position as well as the CSO position and are looking to give interviews for the CSO position and a Police Officer position in the coming weeks. • Identified a good candidate for the empty School Resource Officer and are hopeful to get him going the coming semester.

Budget Status
• No items to report.

Focus for Next Month
• Continue to look to expand on our Community Outreach coming off the National Night Out event.
• Recruitment for Sgt., CSO, and Dispatcher candidates.

Police Department June 2023 | Report
1 Monthly Achievements & Activities
• Final Traffic Safety Study submitted by Fehr & Peers is under review. • LRS/SB 1 Project List submitted and approved.
• Utilizing the engineering on-call contracts for:
o Wastewater Discharge Permit preparation (EBA).
o Groundwater monitoring data management, analysis, and reporting (EBA). o Design of Groundwater Resiliency Improvement Project, Phase II (LACO). o Assistance with grant reporting and administration for the Local Partnership Program (LACO). o Preparation of plans and specifications for the Railroad Ave Waterline Extension Project (SHN). o Preparation of plans and specifications for the Pavement Preservation Project 2023 and 2024 (SHN).
• Met with EBA for Annual Wet Weather Preparedness Report. Directed EBA to provide recommendations to repair drainage as needed.
• Hometown Celebration was well attended. Staff helped with traffic control devices and used the new Variable Message Sign board for the first time. • Continued Citywide roadside mowing and weed abatement. • Two staff members began the National Playground Safety Inspection course.

Project Updates
• West Mendocino Rehabilitation Project-Phase 1.
o Anticipated start of construction is late August due to lead time of materials. City and contractor working closely with the school to minimize impacts. • Pavement Preservation Project (2023)-Lenore/Boscabelle. o Design in progress. Met with City Engineer and design engineer on site to discuss project.

Awaiting CTC allocation of construction funds.

Staffing Items
• Crews have transitioned to summer hours of 6 AM to 2:30 PM.

Budget Status
• No items to report.

Focus for Next Month
• West Mendocino Rehabilitation Project-Phase 1:
o Pre-construction meeting, submittal review, project management. • Pavement Preservation Project 2023:

Services & Facilities June 2023 | Report
2 o Receive 95-percent plans for final review and comments. • Procure traffic safety items approved for LRS/SB1 23/24 funds. Initiate design concept of proposed striping project.
• Present Sidewalk Assessment & Repair Report to Council, recommending award of contract. • Prepare for 4th of July festivities. Mowing, street sweeping, trimming trees, preparing for new detour route.
• Install digital screens in Council Chambers.
• Tree replacement at Snyder Park, the Dog Park and along E Commercial Street. • Begin footing portion of Pinwheel Sculpture project at the Hwy 20 Park. • Replace the flag on the Willits Arch sign across Main Street. • Host “Maintaining the Cities Urban Forest” workshop on July 19th. • Special attention to maintaining athletic fields during summer months. • Incorporate in City logo on vehicles, facility signs and uniforms. 1 Monthly Achievements & Activities
• Repaired double water service on Nancy Lane.
• Repaired water main leak on S. Poplar Avenue.
• Repaired water main leak on S. Magnolia Street.
• Repaired water main break on Hawthorne Lane.
• Repaired water main break on Baechtel Road.
• Replaced two, four-inch leaking gate valves in the Senior Housing Complex on Baechtel Road. • Annual spring mowing and fire abatement at various locations. • Replaced main coagulant tank fill line valve.
• Serviced soda ash (for corrosion control) at check valves. • Dewatered and refilled both Northbrook & Bittenbender Pressure Tanks. • Rebuilt sodium hypochlorite (chlorine) meter manifold and recalibrated meter. • Ran backup generators at the water distribution pump stations due to several isolated power outages.
• Ran the backup generator at the Surface Water Treatment Plant (SWTP) due to a planned power shut down.
• Cleaned 9,540 lineal feet of sewer mainline.
• Inspected 890 lineal feet of sewer mainline with camera truck - no issues noted. • Completed nine grease trap inspections for the Fats, Oil, Grease (FOG) Program. • Completed three sewer lateral inspections for home sales.

Project Updates
• Ongoing: Sewer lateral inspection program.
• Ongoing: Water meter replacement program.
• Ongoing: Grounds maintenance at Water/Wastewater facilities. • Reservoir Capacity: Morris 593-acre feet and Centennial 638-acre feet equates to 95-percent of full capacity (July 17th).
• June 2023 Water Usage: SWTP: 22,036,924 MG. June 2022: 16,230,537 MG.

GWTP: 750,000 K/Gals. June 2022: 6,012,000 MG.

Totals: 22,786,924 MG. June 2022: 22,242,537 MG.
• Non-Potable Water Usage [Truck Fill Station]: 250,205 K/Gals. June 2022: 620,796 K/Gals. • June 2023 Wastewater Treatment Plant Flows: 20,884,349 MG.

Utilities June 2023 | Report
2 • Garman Construction completed grading and dust control for the Surface Water Treatment plant access road.
• Received delivery of two new Chevrolet Silverado 2500’s from Winner Chevrolet, one each for Water and Wastewater (ordered in May of 2022).
• Completed installation of new Variable Frequency Drive (VFD) for the Raw water pumps at SWTP with Watson Wells. Working with Sky Valley Engineering on connecting the communications on Supervisory Control and Data Acquisition (SCADA).

Staffing Items
• No items to report.

Budget Status
• No items to report.

Focus for Next Month
• Watson Wells on July 26th will install the new 40 HP pump at the Elias Well. • Replace four-inch, steel water main and services on Railroad Ave with eight-inch, C900 (MOU, 95-percent plans and specs expected by July 31st).
• Replace water mainline valve on S. Main St (Wipf Construction) scheduled at night to minimize the impacts to the Safeway Shopping Center.
• Progress on the new Centennial inflatable spillway gates project. • Progress on the Groundwater Resiliency Improvement Project, Phase II 250,000-gallon Contact Tank installation.
• Progress on procuring the Wastewater Maintenance metal building project, researching procurement options for building.

Willits City CouncilJuly 26, 2023

Willits City Council
July 26, 2023