Willits City Council
March 27, 2024

111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org

WILLITS CITY COUNCIL
AGENDA
MARCH 27, 2024 | 6:30 PM | CITY COUNCIL CHAMBERS

1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.

2. PUBLIC COMMUNICATIONS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on the agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

Members of the public are asked to observe the rules of decorum. While the City Council welcomes public criticism of policies, procedures, programs, or services of the agency; behavior that disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and that includes, but is not limited to use of profanity, slurs, yelling from the audience, threatening remarks, physically threatening conduct, or physical or verbal displays of disrespect, will not be tolerated and the individual will be removed immediately.

3. PUBLIC MATTERS
a. Presentation of a Proclamation: National Telecommunicator’s/Dispatch Appreciation Week, April 7th – 13th.
b. Little Lake Fire District Monthly Update – (written report).

4. ENACTMENT OF ORDINANCES
a. None.

5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.

The following items as presented are before the City Council for approval or denial:
a. City Council Minutes:
i. Special Meeting – February 14, 2024
ii. Special Meeting – March 13, 2024
iii. Regular Meeting – March 13, 2024

6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest. a. Business License Activity Report – February 2024.

Willits City Council Agenda – March 27, 2024

7. COMMISSIONS, AGENCIES AND AUTHORITIES
The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency.

8. CITY MANAGER REPORTS AND RECOMMENDATIONS
a. Year 2023 Performance Review of City Council Goals – [see attached documents]. b. Verbal Reports – No Action.
i. County Museum and the proposed transition towards a community-based foundation. ii. Willits Center for the Arts Update.

9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Adopt a Resolution Accepting the Construction of the Rodeo Grounds Bathroom and Concession Stand Repair Project, Project# 2023-06, and Authorizing the Filing of the Notice of Completion. The Completed Project Totaled $277,291.71 – Contract amount of $248,848 and $28,443.71 of change orders.

Presenting staff member: Davey Bowles, Building Official. b. Adopt a Resolution Approving an Amendment to the Professional Services Agreement with GHD for Environmental, Engineering, Project and Construction Management Services to Support the City Rail with Trail Project for an Additional $182,683 Using State Coastal Conservancy Grant Funds
Presenting staff member: Dusty Duley, Community Development Director

10. DEPARTMENT MONTHLY REPORTS – (presented at the second meeting of each month) a. Airport. b. Community Dev. c. Finance. d. Police Dept. e. Services & Facilities. f. Utilities.

11. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS

12. GOOD & WELFARE

13. CLOSED SESSION NOTICE
a. Conference with Legal Counsel - existing litigation (CA Govt. Code §54956.9 (d)(1)); in the matter of Craig Anthony Gelber vs City of Willits, et al, Case No. 3-23-cv-00681-JSC, United States District Court for the Northern California District.

14. ADJOURNMENT
Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90- days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.

I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.

Dated this 22nd day of March 2024.

Delores Pedersen, City Clerk
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7113 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.

Additional Meeting Information for Interested Parties
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM.

Little Lake
Fire PROTECTION District
74 E. Commercial St. Willits, California 95490
(707)459-6271
City Council Meeting: March 2024 update
Fire Department Update
Calls to Service: February: 58 calls.

Around the Firehouse
Michelle will not know about the AFG grant for 20 sets of turnouts until June. The department has been hosting elementary schools for fire education. Our Training Officer, Jeff Donaldson, assisted with the SCRUBS class at the high school, where he taught mechanical advantage, hose lays, and patient packaging. We had a strike team on the MUD incident a few weeks ago for the weather incident. We are currently working with the City of Willits to help businesses understand how to open up a new business. When completed, Michelle will update the department's website. The Volunteer Firefighters Association will be hosting a Poker tournament on April 17th. Please contact Manny Orozco or Jeff Donaldson (707 459-6271) if interested. The association is hoping to assist with additional turnouts with their profits. Full sets of turnouts, head to toe, cost about $5,500.00 +.

Training
The department has been busy with extrication drills (cutting up cars) and wildland fire scenarios. At the end of April, there will be an over-the-embankment drill in Laytonville.

Equipment
Two of our duty rigs (trucks) have broken down. One we could fix, the other we would be unable to fix. We are looking into a new Ford 350 to replace the duty rig. Michelle is working on grants to assist with the new Ford.
3b
111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

WILLITS CITY COUNCIL

SPECIAL MEETING

MINUTES
WEDNESDAY, FEBRUARY 14, 2024
Mayor Rodriguez called a regular meeting of the City Council to order at 6:30 p.m., in Council Chambers.

Roll Call: Councilmembers Madge Strong, Greta Kanne, Vice Mayor Gerardo Gonzalez and Mayor Saprina Rodriguez were present.

Also present were staff members: Cathy Moorhead, Assistant City Manager; Jim Lance, City Attorney; and Mike Wenzel, Legal Counsel.

2. CLOSED SESSION NOTICE
a. Conference With Legal Counsel - Existing Litigation: (Paragraph (1) of subdivision (d) of Section 54956.9, CA Government Code); Natalie Higley vs City of Willits, Willits Police Department and Derek Hendry; Mendocino County Superior Court Case No. 23CV00498.

Council reconvened to open session at 6:30 p.m. with no action to report from Closed Session.

3. ADJOURNMENT
Mayor Rodriguez declared the special meeting adjourned at 6:30 p.m. _____________________________
SAPRINA RODRIGUEZ, Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

WILLITS CITY COUNCIL

SPECIAL MEETING

MINUTES
WEDNESDAY, MARCH 13, 2024
Mayor Rodriguez called a regular meeting of the City Council to order at 6:30 p.m., in Council Chambers. The meeting was preceded by the pledge to the flag.

Roll Call: Councilmembers Greta Kanne, Madge Strong, Larry Stranske, Vice Mayor Gerardo Gonzalez and Mayor Saprina Rodriguez were present.

Also present were staff members: Brian Bender, City Manager; Cathy Moorhead, Assistant City Manager; and Delores Pedersen, City Clerk.

2. CLOSED SESSION NOTICE
a. Pursuant to Government Code §54957 – Public Employee (Annual) Performance Evaluation – City Manager. Phase I.

The City Council reconvened to open session at 6:41 p.m. with no action to report from closed session.

3. Adjournment
Mayor Rodriguez declared the meeting adjourned at 6:41 p.m. _____________________________
SAPRINA RODRIGUEZ, Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

WILLITS CITY COUNCIL

MINUTES
WEDNESDAY, MARCH 13, 2024
Mayor Rodriguez called a regular meeting of the City Council to order at 6:41 p.m., in Council Chambers. The meeting was preceded by the pledge to the flag.

Roll Call: Councilmembers Madge Strong, Larry Stranske, Greta Kanne, Vice Mayor Gerardo Gonzalez, and Mayor Saprina Rodriguez were present.

Also present were staff members: Brian Bender, City Manager; Cathy Moorhead, Assistant City Manager; Dusty Duley, Community Development Director; Manuel Orozco, Finance Director; Chris Dewey, Interim Police Chief; and Delores Pedersen, City Clerk.

2. Public Communications
 Citizens of the community spoke as advocates for Councilmembers to pass a resolution to push for a cease fire in Palestine.

Councilmember Strong asked if another Councilmember would agree to have this item on the next agenda. Mayor Rodriguez did not recommend that this item be put on the next agenda, she asked for time to do research, Vice Mayor Gonzalez agreed with Mayor Rodriguez.

3. Public Matters
a. None presented.

4. Enactment of Ordinances
None presented.

5. Consent Calendar
The following item(s) are recommended for approval or denial, as follows:
a. City Council Minutes:
i. February 28, 2024.

Public Comment: None presented.

Moved by Gonzalez/Seconded by Kanne and carried unanimously to approve Consent Calendar item(s) (a).

6. Monthly Activity Reports
Matters that do not require action by the City Council but are of public interest. a. None presented.

Willits City Council Minutes of March 13, 2024 Page 2 of 4

7. Commissions, Agencies and Authorities
None presented.

8. City Manager Reports and Recommendations
a. Introduction of Chris Dewey as Interim Chief of Police.

City Manager Bender introduced Interim Police Chief Chris Dewey. Chief Dewey spent his 28-year career in Ukiah as Police Chief before moving to Missouri. Chief Dewey recently moved back to Mendocino County. The focus is for Chief Dewey to address staffing assignments and improvements and ensure that the Police Department is delivering law enforcement and public safety to the Willits community.

Mayor Rodrigues asked what the timeline was to hire a new Police Chief.

City Manager Bender responded that the City is in the middle stages of the recruitment effort. Currently there are approximately five to six candidates. There is interest from both inside and outside the region. The time frame is to review and create a candidate pool by the first week of April and to follow with the interview process in the middle of April. The expectation is to come to terms with the best candidate by the end of April with a start date no later than June.
b. Verbal Reports – No Action.

Mr. Bender wanted to report that he has received multiple reports of success of last week’s League of Cities District meeting.

Public Comment: None presented.

9. Department Recommendations (Action Items)
a. Adopt a Resolution approving an Amendment to the Professional Services Agreement with Planwest Partners, Inc. to update the General Plan Land Use Element and Implementation of Corresponding Zoning Code Revisions for An Additional $75,000 using funds available from the General Plan Maintenance Fund.

Presenting staff member: Dusty Duley, Community Development Director.  Councilmember Strong asked if the additional $75,000 included the re-zonings that are a result of the land use designation that come out of General Plan Land Use Element.

Mr. Duley responded that yes it would implement the corresponding zoning changes to go along with the comprehensive updates to the General Plan Land Use Diagram.  Councilmember Stranske asked if the $332,790 was all grant funds or would some of the funds be provided by City Funds?
Mr. Duley responded that $257,000 includes the three grants that the City received to support the project, the additional $75,000 being requested would come out of the General Plan Maintenance Fee, this fee is set aside to specifically support projects such as this. This fee is separate from the General Fund.
 Councilmember Kanne requested that a presentation be given at a future City Council meeting showing what it looks like to complete an update of the City General Plan, a roadmap of how we will get there and a timeline for success as well as a breakdown of what we have accomplished to date. Councilmember Kanne would also like to know what it has cost the City to date and what it is going to cost the City to complete.

Public Comment: None presented.

Moved by Gonzalez/Seconded by Stranske and carried unanimously to adopt Resolution No. 2024-12 approving an Amendment in the amount $75,000 to the Willits City Council Minutes of March 13, 2024 Page 3 of 4 Professional Services Agreement with Planwest Partners, Inc. For Professional Planning Services and authorize the City Manager to execute the agreement.

10. Department Monthly Reports – (presented at the second meeting of each month). a. None presented.

No action taken.

11. City Council Announcements, Communications and Reports Councilmember Kanne
 Mendocino Council of Governments (MCOG) – Discussions centered around the Ukiah Transit Center and motions that are being taken to narrow down the location.

Councilmember Strong
 Economic Development & Financing Corporation (EDFC) – Meets March 14th.  Mendocino Solid Waste Management Authority (MSWMA) – Meets May 2nd. The Hazmobile will be at the Willits Transfer Station on April 4th and 5th.  Councilmember Strong reported that she attended the Mike McCoy presentation at the Museum, Mr. McCoy was discussing the potential ways to fund the operation of the Museum as a non-profit.

Councilmember Gonzalez
 League of California Cities/Redwood Empire Division – The Public Utility Commission (PUC) Granted PG&E a temporary increase but expect another increase in the future. The consensus of the League of California Cities is that if PG&E fails again, they would rather it be replaced with something like the Sonoma Clean Power model.
 Local Agency Formation Commission (LAFCo) - Workshop with Mendocino Couty Waterworks District #2. The commission provided input on a draft Logo for LAFCo.

Mayor Rodriguez
 League of California Cities – The District Meeting happens every quarter, the recent one hosted by Willits, most common discussions centered around parks and recreation. Mayor Rodriguez thanked the City and staff for hosting a great event.

Public Comment: None presented.

No action taken.

12. Good & Welfare
 Mayor Rodriguez wished everyone a Happy Saint Patrick’s Day.

Recessed at 7:38 pm. and Reconvened to Closed Session at 7:50 p.m.

13. Closed Session Notice
a. Pursuant to Government Code §54957 – Public Employee (Annual) Performance Evaluation – City Manager
The City Council reconvened to open session at 9:18 p.m. with no action to report from Closed Session.

14. Adjournment
Councilmembers Kanne, Strong, Stranske and Vice Mayor Gonzalez left the meeting at 9:18 pm.

Mayor Rodriguez met with City Manager Bender then declared the meeting adjourned at 10:20 p.m.

Willits City Council Minutes of March 13, 2024 Page 4 of 4 _____________________________
SAPRINA RODRIGUEZ, Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
BL# Business Name Name Address Date Issued Type of Bussiness 7256 CAS Payroll & Bookkeeping Svcs Carol A Souza 152 S Main St Ste C Willits, CA 95490 2/6/2024 Payroll/Bookkeeping
New Business License - February 2024
1 Date: March 27, 2024
To: Honorable Mayor and Council Members
From: Brian P. Bender, City Manager
Subject: Agenda Item #8a
Item 8a:

The City Council adopted Goals on April 28, 2021 as the basis of an annual Work Plan. The listed tasks are actions by which the organization will undertake to realize priorities identified by the City Council. Since adoption, the Council has comprehensively reviewed the Work Plan at three separate sessions: September 27, 2021; February 23, 2022; and January 26, 2023. At each session, the Council had the opportunity to review the organization’s performance towards achievement.

To gauge the organization’s performance for 2023, this review employs a different format from previous reviews. For this year, it takes advantage of the policy started at the start of 2023 when Agenda Summaries cited Goals/Policies that the action item satisfied. It is the intent of staff to use this format with slight modifications going forward.

The first of the three accompanying documents (Adopted Goals Annual Review) itemizes the meeting date (also split by quarter), the agenda item, and the specific Goal/Policy. The second document (Attachment A) reverses the focus by listing in full narrative all the Goals and Policies and indicates at which meeting a Department presented the supporting item. The Item No. shared by the documents is the reference method that links the two.

The 2024 Work Plan notes the status each Goal/Policy with the following notation:
❖ Completed. The described item is finished.
❖ Started and Continuous. The item is started but due to its composition, requires continuous effort.
❖ Started but Behind Schedule. The item is started but encountered delays due to staffing limitations and/or organizational capacities.
❖ Not Started. Measurable progress ceased on the item due to staffing and/or organizational constraints.

Memorandum 111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org
C i t y M a n a g e r ’ s O f f i c e
2 ATTACHMENTS
Adopted Goals Annual Review | For Year 2023.

Attachment A: 2023 Implementation of Willits Council Goals & Policies. 2024 Work Plan.

ATTACHMENT A
2023 Implementation of Willits Council Goals & Policies Estimated Council Priority
Completion Crossover
#
Objective Q1 Q2 Q3 Q4 ADM CD PD SF Item No.

ADMINISTRATION (ADMN)
GOAL #1: Develop and implement a long‐range Fiscal Sustainability Plan x x x x x x 4, 5, 9, 10, 29, 33, 53, 59, 66, 67, 69, 75, 83

1.1 Adopt annual balanced budgets x x 4, 9, 101.2 Review options for pension liability reduction1.3 Develop a plan to replenish reserves x x 91.4 Provide the community with annual report on the use of increasing revenues related to Measure K, cannabis revenues and tourism revenues (annual City reporting) x x x 5, 29, 33 GOAL #2: Become an Environmental Model City x x x x 23, 24, 56

2.1 Review and where feasible implement, options for alternative (non‐fossil fuel) energy at City facilities2.2 Explore options for converting vehicle fleet to electric power x 232.3 Enact regulationsregarding plastic bags, herbicides, Styrofoam ETC2.4 Become a Tree City2.5 Continue to implement Bicycle and Pedestrian Plan GOAL #3: Create a Realistic Staffing Plan x x x x x 2, 16, 28, 71, 84,GOAL #4: Develop a program to increase public awareness of the City's efforts to maintain and improve the City x x x 3, 70

4.1 Release articcles via social media, newspaper, and radio and through community partners on a regular consistent, and ongoing basis to keepthe public informed on x 3

COMMUNITY DEVELOPMENT (CD)
GOAL #1: Complete an update to the City's General Plan in the next three to five years x x x x 9, 38, 39

1.1 Complete a review of Plan Elements (components) and environmental document to determine timing, and sequencing and costs to expedite completion1.2 Identify team members both internally and externally who will complete the work1.3 Seek grants and other funding sources to complete work x x 91.4 Complete a zoning update to implement Land Use Element of the General Plan once it is updated GOAL #2: Develop a plan to encourage the construction of new housing and the presevation of existing housing stock for the City x x x x 11, 65, 81

2.1 Utilize work already completed in the Housing Element Update to identify housing opportunity sites within the City2.2 Identify grant opportunitiesthrough the Federal Community Development Block Grant program to incentivize “affordable housing” and upgrade projects2.3 Fund and implement a comprehensive Code Enforcement Program x x 81 GOAL #3: Develop and implement economic development strategies including business retention and attraction, tourism, marketing and revenue generation x x 70, 74

3.1 Continue to implement the Vacant Building Program as well as other programs to enhance the downtown core3.2 Work with partners to promote program focused on bringing visitors to the City3.3 Identify funding through the Cares Act and other sources to be used for the development of a business support program3.4 Continue implementation of the Main Street Corridor Enhancement Program x x 70, 74 GOAL #4: Develop and complete a plan to annex properties adjacent to the City that are currently in the County

4.1 Complete Pre‐zoning process4.2 Complete a Sphere of Influence (SOI) adjustment through the Local Agency Formation Commission4.3 Negotiate a tax‐sharing agreement with the County

POLICE DEPARTMENT (PD)
GOAL #1: Maintain a Public Safety Agency ‐ Maintain a safe community utilizing up to date law enforcement tools and delivering emergency services in a responsive and x x x x x 9, 41, 93

1.1 Continue the implementation of the Council‐adopted Staffing Plan1.2 Interact with the City’s Emergency partners to complete the Emergency Operations Plan (EOP) that will reflect the City Manager as Chief Emergency Officer1.3 Develop a Community Policing Program and Community Outreach Plan One1.4 Continue to implement an Equipment Replacement Program and upgrade facilities asresources permit x x 91.5 Set performance goals and develop recruitment incentives where possible

PUBLIC WORKS / SERVICES & FACILITIES (SF)
GOAL #1: Maintain and improve infrastructure systems of water, wastewater, public facilties, and streets capable of managing future growth while responding to x x x x x 31, 32, 35, 40, 43, 48, 49, 55, 57, 63, 73, 82, 91

1.1 Develop and implement a Capital Improvement Plan (CIP) covering a five‐year period that prioritizes projects according to necessity while identifying timing and1.2 Complete and implement a comprehensive Groundwater Management Plan x x x 35, 911.3 Maintain the relationships with Brooktrails1.4 Complete update to Flood Control Plan GOAL #2: Increase public use of facilities over the next three years to foster civic pride, improve health, and support recreation efforts for greater involvment in local x x x x x 30, 59, 89

2.1 Improve lighting and ambiance in the Community Center2.2 Modernize the octagon at Rec Grove with a commercial kitchen to promote greater use and increased food safety for community groups renting the facility2.3 Install play structures at the soccer fields to increase recreational opportunities for kids of all ages GOAL #3: Develop a City Street Improvement Program capable of bringing 25‐percent of City Streets to a PCI of 85 or greater within the next five years x x x 90, 92

3.1 Continue with annual Pavement Preservation Projects to maintain street quality and extend road life, using the 2019 “State of the Roads” report as guidance3.2 Work with Cal Trans to properly paint and restripe portions still under Caltrans control to improve safety3.3 Develop and fund maintenance program for US 101/Main Street X Indicates Action Items that addressed Council Goals in 2023 & the Department that presented the Item(s). See Attached Goal Description List for more detail.

Date Agenda
Item Description of Item Listed
Goal/Policy
Item No.
1/11/2023
(Q1) 8.a
CITY MANAGER REPORTS/RECOMMENDATIONS: The new logo is
part of a recently launched rebranding endeavor that also includes revamping the website
Admin: Goal 4,
Policy 4.1 1
1/11/2023
(Q1) 9.a
DEPT. RECOMMENDATIONS/ACTION ITEMS: Approve a New
Description for a Compliance Officer for Placement in the Community Development Department, Effective January 17, 2023. Presenting staff member: Karen Stevenson, Human Resources Manager
Admin: Goal 3 2
1/11/2023
(Q1) 9.b
DEPT. RECOMMENDATIONS/ACTION ITEMS: Approve A New Social Media Policy that Establishes Guidelines for the use of City of Willits Social Media Sites as a Means to Convey to Citizens of Willits Information, Effective January 12, 2023. Presenting staff member:

Karen Stevenson, Human Resources Manager
Admin: Goal 4,
Policy 4.1 3
1/11/2023
(Q1) 9.c
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution to Approve the Last and Final Recognized Obligation Payment Schedule 23-25 and Administrative Budget for July 2023 Through December 2024. Presenting staff member: Manuel Orozco, Finance Director Admin: Goal 1,
Policy 1.1 4
1/11/2023
(Q1) 9.d
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution to Establish the Measure K Advisory Committee as Stated by Municipal Code Section 3.32.140 in Ordinance 2020-03. Presenting staff member: Manuel Orozco, Finance Director
Admin: Goal 1,
Policy 1.4 5
2/22/2023
(Q1) 8.a
CITY MANAGER REPORTS/RECOMMENDATIONS: Adopt a
Resolution Approving an Agreement with Mike Smith for a Ground Lease Agreement at Ells Field/Willits Municipal Airport.

Community
Develop. Goal 3 6
2/22/2023
(Q1) 8.b CITY MANAGER REPORTS/RECOMMENDATIONS: Adopt a
Resolution to Implement an Athletic Field Use Policy. PW/SF: Goal 2 7 2/22/2023
(Q1) 8.c CITY MANAGER REPORTS/RECOMMENDATIONS: Informational update on the community’s unhoused.

Community
Develop. Goal 2 8
2/22/2023
(Q1) 9.a
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution to Approve the Agreement with Springbrook Software to Acquire their Springbrook System to Support the City’s Information Management Needs in Finance, Human Resources and Utility Billing. Presenting Staff Member: Manuel Orozco, Finance Director.

Admin: Goal 1,
Policies 1.1, 1.3;
Community
Develop: Goal 1,
Policy 1.3; Police
Dept: Goal 1,
Policy 1.4
9 2/22/2023
(Q1) 9.b
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution to Approve the Mid-Year Budget Adjustment for the Fiscal Year 2022-23 as Provided in Exhibits A and B. Presenting Staff Member: Manuel Orozco, Finance Director.

Admin: Goal 1,
Policy 1.1 10
2/22/2023
(Q1) 9.c
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution
Awarding a Contract to BAS Roofing, Inc., for the Replacement of the Roof at City Hall and the Art Center, for a Total not to Exceed Amount of $109,550 and Authorize the City Manager to Execute Contract Documents and Change Orders up to 15-Percent of the Total Amount of Construction. Presenting Staff Member: Andrea Trincado.

PW/SF: Goal 2 11
3/8/2023
(Q1) 3.a
Noticed Public Hearing - Conduct Annual Review of Rates and Charges for Various City Services and Adopt a Resolution Approving Changes in Certain City Fees and Charges, Effective April 1, 2023. Presenting Staff Member: Manuel Orozco, Finance Director
Admin: Goal 1 12
3/8/2023
(Q1) 4.a
ENACTMENT OF ORDINANCES (AMENDED): Discussion and
Possible Action to Adopt an Ordinance and Waive the Second Reading to Amend Title 12 of the Willits Municipal Code, Adding Chapter 12.10, Entitled To Approve or Deny Abandonments of City Right-of-Way.

Presenting Staff Member: Brian Bender, City Manager
Community
Develop. Goal 3 13
3/8/2023
(Q1) 8.a
CITY MANAGER REPORTS/RECOMMENDATIONS: Adopt a
Resolution Opposing Initiative 21-0042A1, The Taxpayer Protection and Government Accountability Act.

Admin: Goal 1 14
3/8/2023
(Q1) 8.b
CITY MANAGER REPORTS/RECOMMENDATIONS: Discussion and
Possible Approval of a Reorganization of Public Works/Engineering into The Services & Facilities Department.

Admin: Goal 3 15
Adopted Goals Annual Review | For Year 2023
Date Agenda
Item Description of Item Listed
Goal/Policy
Item No.
3/8/2023
(Q1) 9.b
DEPT. RECOMMENDATIONS/ACTION ITEMS: Approve a New
Description for a Senior City Planner for Placement in the Community Development Department, Effective March 9, 2023. Presenting Staff Member; Karen Stevenson, Human Resources Manager
Admin: Goal 3 16
3/8/2023
(Q1) 9.c DEPT. RECOMMENDATIONS/ACTION ITEMS: Economic Report for the City of Willits. Presenting Staff Member – Manuel Orozco, Finance Admin: Goal 1 17 3/22/2023
(Q1) 3.a PUBLIC MATTERS: Presentation of a Proclamation – National Public Safety Telecommunications Week April 9-15, 2023. Admin: Goal 4 18 3/22/2023
(Q1) 8.a
CITY MANAGER REPORTS/RECOMMENDATIONS: Adopt Resolution
Appointing City Council Members to Represent the City of Willits and to Vote on Behalf of the City at the League of California Cities’ Redwood Empire Division Business Meetings and Division Legislative Committee Agenda
Summary: "The
Goals do not
cover this topic"
19 3/22/2023
(Q1) 8.b
CITY MANAGER REPORTS/RECOMMENDATIONS: Athletic Fields
Use Policy. [The City Council reviewed the Policy on February 22nd.

The Council sought to have different organizations meet with staff to provide their comments to the Policy. This version incorporates the discussed comments.]
PW/SF: Goal 2 20
3/22/2023
(Q1) 9.a
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adoption of County of Mendocino Services Agreement for Animal Control Services within the City and Inclusion of County Ordinances Regulating Animal Control into the Willits Municipal Code. Presenting staff member: Police Chief Agenda
Summary: "The
Goals do not
cover this topic"
21 3/22/2023
(Q1) 9.b
DEPT. RECOMMENDATIONS/ACTION ITEMS: Consideration of
Adoption of the State of California Governor’s Designation of Applicant’s Agent Resolution Allowing the City Manager to Apply for Public Assistance and Recovery Funding.

Agenda
Summary: "The
Goals do not
cover this topic"
22 3/22/2023
(Q1) 9.c
DEPT. RECOMMENDATIONS/ACTION ITEMS: Authorize the Purchase of Two 2023 Chevrolet Silverado 1500 4x4 Pickup Trucks with Regular 6 ½ Foot Beds One for Each of the Water and Wastewater
Departments for the State Contract Pricing of $52,659.59 Each (Total of $105,319.18) from Elk Grove Auto/Winner Chevrolet and Authorize the City Manager to Execute Purchasing Documents. Presenting staff member: Scott Herman, Public Works Director.

Admin: Goal 2,
Policy 2.2 23
3/22/2023
(Q1) 9.d
DEPT. RECOMMENDATIONS/ACTION ITEMS: Update on the
Electrical Vehicle Charging Stations in the City Parking Lot between Mendocino Avenue and Wood Street. Presenting staff member: Taylor Admin: Goal 2 24
4/12/2023
(Q2) 7.a
SITTING AS THE PLANNING COMMISSION - A Conditional Use
Permit request submitted by Wayne Rogina to place an 1,800-square foot, single-family dwelling on a vacant lot in the R3 Zoning District. The R3 District requires the granting of a Conditional Use Permit to accommodate the placement of new single-family dwellings. The subject project is south of the intersection between Coast and Mill Streets. Presenting staff member: Taylor Perry, City Planner.

Community
Develop: Goal 2 25
4/12/2023
(Q2) 8.a
CITY MANAGER REPORTS/RECOMMENDATIONS: Adopt a
Resolution to submit a letter to the Board of Supervisors requesting the Supervisors to place Bittenbender Trust Funds received by the County Museum in the Community Endowment Account.

Community
Develop: Goal 3 26
4/12/2023
(Q2) 8.b CITY MANAGER REPORTS/RECOMMENDATIONS: Adopt a
Resolution to Implement an Athletic Field Use Policy. PW/SF: Goal 2 27 4/12/2023
(Q2) 9.a
DEPT. RECOMMENDATIONS/ACTION ITEMS: Approve a New
Description for a Contract Administrative Specialist for Placement in the Services and Facilities Department, Effective April 13, 2023.

Presenting staff member: Karen Stevenson, Human Resources Admin: Goal 3 28
4/12/2023
(Q2) 9.b
DEPT. RECOMMENDATIONS/ACTION ITEMS: Recognize the
Adoption and use of the Revised Flood Hazard Determinations, Including Revised
Flood Insurance Rate Map (FIRM) and Flood Insurance Study (FIS) Report for Mendocino County, California and Incorporated Areas, Provided by the Federal Emergency Management Agency that is in Admin: Goal 1,
Policy 1.4 29
Date Agenda
Item Description of Item Listed
Goal/Policy
Item No.
4/12/2023
(Q2) 9.c
DEPT. RECOMMENDATIONS/ACTION ITEMS: Discussion to Adopt a Resolution: 1) Authorizing Application for and Receipt of the Clean California Local Grant Program Funds to Beautify and Improve Existing Parks, Local Streets, and Pathways; Provide Community Cleanup and Dump Day Events; and 2) Upon Approval from the State,
Amending the Fiscal Year 2023-24 Budget. Presenting staff member:

Dusty Duley, Community Development Director.

PW/SF: Goal 2 30
4/12/2023
(Q2) 9.d
DEPT. RECOMMENDATIONS/ACTION ITEMS: Discussion of the
Existing City of Willits Sidewalk Municipal Code and Consideration of Potential Updates. Presenting staff member: Scott Herman, Public PW/SF: Goal 1 31
4/12/2023
(Q2) 9.e
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution
Authorizing the Advertisement of the West Mendocino Rehabilitation Project, Phase I, Project No. 2023-03. Presenting staff member:

Andrea Trincado, Project Manager.

PW/SF: Goal 1 32
4/12/2023
(Q2) 9.f
DEPT. RECOMMENDATIONS/ACTION ITEMS: Receive Report
Establishing the Measure K Advisory Committee as Stated by Municipal Code Section 3.32.140 in Ordinance 2020-03. Presenting staff member: Manuel Orozco, Finance Director.

Admin: Goal 1,
Policy 1.4 33
4/26/2023
(Q2) 8.a
CITY MANAGER REPORTS/RECOMMENDATIONS: Adopt a
Resolution Approving a Professional Services Agreement with Armstrong Consultants for Professional Planning and Engineering Services for the Willits Municipal Airport.

PW/SF: Goal 1 34
4/26/2023
(Q2) 9.a
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt Resolution
Awarding a Contract to Superior Tank Company, Inc., to Design, Fabricate, and Install a 250,000-Gallon Contact Tank for the Groundwater Resiliency Improvement Project, Phase II, for a Not to Exceed Amount of $319,986 and Authorize the City Manager to Execute Contract Documents and Approve Change Orders for up to 10- Percent of the Total Contract Amount. Presenting staff member: Andrea PW/SF: Goal 1,
Policy 1.2 35
5/10/2023
(Q2) 8.b
CITY MANAGER REPORTS/RECOMMENDATIONS: Approve a New
Position for Capital Improvement Project (CIP) Administrator for Placement in the Newly Configured Services & Facilities Department and Approve a Budget Revision to Include the Position and Job Title, Effective May 11, 2023.

Task #3 (Public
art installation
policy)
Community
Develop: Goal 3,
36 5/10/2023
(Q2) 8.c
CITY MANAGER REPORTS/RECOMMENDATIONS: Receive Staff
Comments and Consider Introducing by Title Only and Waiving the First Reading of an Ordinance Repealing and Replacing Chapter 8.24 of the City of Willits Municipal Code with Chapter 8.26 Regarding Licensure of Tobacco Retailers.

Admin: Goal 3 37
5/10/2023
(Q2) 9.a DEPT. RECOMMENDATIONS/ACTION ITEMS: 2022 General Plan Annual Progress Report. Presenting staff member: Taylor Perry, City Community
Develop: Goal 1 38
5/10/2023
(Q2) 9.b
DEPT. RECOMMENDATIONS/ACTION ITEMS: City of Willits General Plan Land Use Element Update Presentation by Planwest Partners, Inc. Presenting staff member: Dusty Duley, Community Development Community
Develop: Goal 1 39
5/10/2023
(Q2) 9.c
DEPT. RECOMMENDATIONS/ACTION ITEMS: Increase
Appropriations to Facilitate the Transfer of Funds to Cover the Costs of the Airport Security Fence Project Totaling in The Amount Of $42,000.

Presenting staff member: Kenan O’Shea, Public Works
PW/SF: Goal 1 40
5/10/2023
(Q2) 9.d
DEPT. RECOMMENDATIONS/ACTION ITEMS: Discussion and
Possible Action to Introduce and Waive the First Reading of Inclusion of County Ordinance, Title 10 Regulating Animal Control into the Willits Municipal Code (the Action Repeals Chapter 6.10 of the Willits Municipal Code). Presenting staff member: Fabian Lizarraga, Police Police Dept: Goal
1 41
5/24/2023
(Q2) 4.a
ENACTMENT OF ORDINANCES: Review and Consider the Adoption of Ordinance No. 2023-02 Repealing and Replacing the Current Title 6 of the Willits Municipal Code Entitled Animals with a New Title 6 Entitled Animals Incorporating the Provisions of Mendocino Code Title 10.

Police Dept: Goal
2 42
Date Agenda
Item Description of Item Listed
Goal/Policy Item No.
5/24/2023
(Q2) 9.a
DEPT. RECOMMENDATIONS/ACTION ITEMS: Presentation by Bartle Wells Associates Regarding the 2023 Water and Wastewater Rate Study. With Discussion and Possible Authorization from Council to Mail California Proposition 218 Notices to Property Owners of Proposed Rate Adjustments and the Date and Time of the Public Hearing.

PW/SF: Goal 1 43
5/31/2023
(Q2) 2.a
BUSINES ITEM: Authorization to Replace Resolution 2023-29 with Resolution 2023-36 to Award a Contract to Superior Tank Company, Inc., for the Groundwater Resiliency Improvement Project, Phase II, to Include a 1.6-Percent Surcharge for Required Bonding, Bringing the Not to Exceed Amount to $325,105.78. Presenting staff member:

Andrea Trincado-Slater, Project Manager.

PW/SF: Goal 1,
Policy 1.2 44
6/14/2023
(Q2) 8.a
CITY MANAGER REPORTS/RECOMMENDATIONS: Adopt a
Resolution Approving a Memorandum of Understanding Between the City of Willits and the Pine Mountain Mutual Water Company Regarding Installation of an Emergency Intertie.

PW/SF: Goal 1 45
6/14/2023
(Q2) 8.b
CITY MANAGER REPORTS/RECOMMENDATIONS: Accept the
Recommendation by the Art in Public Spaces Committee to Receive the Donation of an Art Sculpture for Placement at Highway 20 Park.

Task #3 (Public
art installation
policy)
Community
Develop: Goal 3,
46 6/14/2023
(Q2) 8.c
CITY MANAGER REPORTS/RECOMMENDATIONS: Presentation of
the Annual Groundwater Report and Discussion of Continued Use of Groundwater Under the Current Groundwater Operational Use Policy and Provide Direction on Potential Water Modeling Effort.

PW/SF: Goal 2,
Policy 1.2 47
6/14/2023
(Q2) 9.a
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution
Awarding a Contract to Argonaut Constructors, Inc., in an Amount not to Exceed $656,542.00, for the Construction of the West Mendocino Rehabilitation Project, Phase I, (Project No. 2023-03) and Authorize the City Manager to Execute the Contract and Approve Construction Change Orders up to a Cumulative Total of 10-Percent of the Total Contract Amount. Presenting staff member: Andrea Trincado, Project PW/SF: Goal 1 48
6/14/2023
(Q2) 9.b
DEPT. RECOMMENDATIONS/ACTION ITEMS: Discussion and
Possible Action Adopting a Resolution Establishing the City’s 2023/24 Project List for the Local Streets and Roads Program (SB1) Funding Requirements. Presenting staff member: Andrea Trincado, Project PW/SF: Goal 1 49
6/21/2023
(Q2) 2.a
BUSINESS ITEM: City of Willits General Plan Land Use Element Update Workshop. Presenting staff member: Dusty Duley, Community Development Director
Community
Develop: Goal 1 50
6/28/2023
(Q2) 8.a
CITY MANAGER REPORTS/RECOMMENDATIONS: Review and
Acceptance of the East Commercial Street Corridor Community Outreach and Program Development Document and Authorize City Manager to Prepare a Master Plan for City Council Adoption.

PW/SF: Goal 2 51
6/28/2023
(Q2) 8.b
CITY MANAGER REPORTS/RECOMMENDATIONS: Adopt a
Resolution Approving a Non-Binding Memorandum of Understanding Between the City of Willits and the Sherwood Valley Band of Pomo Indians Regarding Water Service Extension.

PW/SF: Goal 1 52
6/28/2023
(Q2) 9.a
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution to Approve the June Revise Budget Adjustment for the Fiscal Year 2022- 23 and 2023-24 Presenting staff member: Manuel Orozco, Finance Admin: Goal 1 53
7/26/2023
(Q3) 8.b
CITY MANAGER REPORTS/RECOMMENDATIONS: Adopt a
Resolution Accepting the Proposal from EBA Engineering to Create a Groundwater Flow Model for the Little Lake Valley Groundwater Basin.

PW/SF: Goal 2,
Policy 1.2 54
7/26/2023
(Q3) 9.a
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution
Awarding a Contract to BAS Roofing, Inc. for the Replacement of Roofs at City Hall and the Art Center, for a Total Amount Not to Exceed of $334,370 and Authorize the City Manager to Execute Contract Documents and Change Orders up to 10-Percent of the Total Amount of Construction. Presenting staff member: Davey Bowles, Building PW/SF: Goal 1 55
Date Agenda
Item Description of Item Listed
Goal/Policy
Item No.
7/26/2023
(Q3) 9.b
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution
Awarding a Contract to Redwood Electrical Service, for the City Hall Power Resiliency Project a 20-KW Photovoltaic System with Battery Backup, for a Total Amount not to Exceed of $148,163.93 and Authorize the City Manager to Execute Contract Documents and Change Orders up to 15-Percent of the Total Amount of Construction.

Presenting staff member: Davey Bowles, Building Official.

Admin: Goal 2 56
7/26/2023
(Q3) 9.c
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution
Awarding a Contract to Precision Concrete Cutting for the Sidewalk Remediation Project. Presenting staff member: Olivia Grupp, Services & Facilities Director.

PW/SF: Goal 1 57
7/26/2023
(Q3) 9.d
DEPT. RECOMMENDATIONS/ACTION ITEMS: NOTICED PUBLIC
HEARING - Proposed Water and Wastewater Rate Increases.

Presentation by Erik Helgeson of Bartle Wells Associates.

Admin: Goal 1 58
7/26/2023
(Q3) 9.e
DEPT. RECOMMENDATIONS/ACTION ITEMS: Discussion and
Possible Action by Accepting the Water and Wastewater Rate Study Report
and Adopting a Resolution Directing Staff to Proceed with Adjustments to the Water and Wastewater Service Charges Pursuant to Proposition Admin: Goal 1 &
PW/SF: Goal 2 59
8/9/2023
(Q3) 8.a
CITY MANAGER REPORTS/RECOMMENDATIONS: Review and
Accept by the City Council of a Proposal by Terrain Landscape Architecture for Professional Services to Compose a Master Plan for the East Commercial Street Corridor.

PW/SF: Goal 2 60
8/9/2023
(Q3) 8.b
CITY MANAGER REPORTS/RECOMMENDATIONS: Review and
Approval by the City Council of the IT Upgrade Project and the Supporting Appropriations Transfer of $181,000.

PW/SF: Goal 1 &
Many goals 61
8/9/2023
(Q3) 8.c
CITY MANAGER REPORTS/RECOMMENDATIONS: Adopt a
Resolution Approving a Non-Binding Memorandum of Understanding Between the City of Willits and the Sherwood Valley Band of Pomo Indians Regarding Water Service Extension.

PW/SF: Goal 1 62
8/9/2023
(Q3) 9.b
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution
Authorizing the Advertisement of the Steel Water Main Replacement Project (Project No. 2023-08/Brown Water Abatement). Presenting staff member: Olivia Grupp, Services & Facilities Director.

PW/SF: Goal 1 63
8/23/2023
(Q3) 3.c
PUBLIC MATTERS: PUBLIC HEARING - Regarding the Closeout of the State Community Development Block Grant that Funded the City of Willits Business Assistance Loan Program. Presenting staff member:

Dusty Duley, Community Development Director.

Community
Develop: Goal 3,
Policy 3.3
64 8/23/2023
(Q3) 9.a
DEPT. RECOMMENDATIONS/ACTION ITEMS: Presentation of
Prospective RCHDC Haehl Creek Village Housing Project at 275 and 285 Margie Drive. Presenting staff member: Dusty Duley, Community Community
Develop: Goal 2 65
8/23/2023
(Q3) 9.b
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adoption of a
Resolution Establishing the Appropriations Limit for the 2022-23 Fiscal Year, Pursuant to Article XIIIB of the Constitution of the State of California. Presenting staff member: Manuel J. Orozco, Finance Admin: Goal 1 66
8/23/2023
(Q3) 9.c
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adoption of Resolution Establishing the Appropriations Limit for the 2023-24 Fiscal Year, Pursuant to Article XIIIB of the Constitution of the State of California.

Presenting staff member: Manuel J. Orozco, Finance Director/City Admin: Goal 1 67
9/13/2023
(Q3) 8.a
CITY MANAGER REPORTS/RECOMMENDATIONS: Adopt a
Resolution Approving a Non-Binding Memorandum of Understanding (MOU) Between the City of Willits and the Sherwood Valley Band of Pomo Indians Regarding Water Service Extension.

PW/SF: Goal 1 68
9/13/2023
(Q3) 9.a
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution to Approve an Amendment to the Agreement with Springbrook Software to
Acquire an Enhancement to the Springbrook System Allowing Bill Payment and Additional Utility Billing Function. Presenting Staff Admin: Goal 1 69
Date Agenda
Item Description of Item Listed Goal/Policy Item No.
9/13/2023
(Q3) 9.c
DEPT. RECOMMENDATIONS/ACTION ITEMS: Revisiting City Adopted Plans: A Presentation and Summary of the Main Street Corridor Enhancement Plan, Adopted by City Council in 2017. Presenting Staff Member: Dusty Duley, Community Development Director.

Admin: Goal 4 &
Community
Develop: Goal 3,
Policy 3.4
70 9/13/2023
(Q3) 9.d
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution to Approve a Revised Personnel, Policies and Procedures Manual that Establishes Guidelines for all City of Willits Employees to Follow as a Condition of Employment, Effective September 14, 2023. Presenting Staff Member: Karen Stevenson, Human Resources Manager.

Task 1- Admin:

Goal 3 71
9/27/2023
(Q3) 8.a
CITY MANAGER REPORTS/RECOMMENDATIONS: To Approve a
Proposal to Retain EBA Engineering for Hydrologic Services to Conduct a Limited Arsenic Soil and Groundwater Study.

PW/SF: Goal 1,
Policy 1.2 72
9/27/2023
(Q3) 9.a
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution
Awarding a Contract to DMR Builders, for Rodeo Grounds Bathroom and Concession Stand Repair Project 2023-06, for a total amount not to exceed of $248,848.00 and Authorize the City Manager to Execute Contract Documents and Change Orders up to 10-Percent of the Total Amount of Construction. Presenting staff member: Davey Bowles, PW/SF: Goal 1 73
9/27/2023
(Q3) 9.b
DEPT. RECOMMENDATIONS/ACTION ITEMS: Discussion and
Possible Action on the Caltrans Proposed Willits Main Street Safety Enhancement Project. Presenting staff member: Dusty Duley, Community Development Director
Community
Develop: Goal 3,
Policy 3.4
74 9/27/2023
(Q3) 9.c
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution
Approving a Contract with Avenu Insights & Analytics to Provide Compliance Auditing and Facilitate the Collection of Business License Renewal Services. Presenting staff member: Manuel J. Orozco, Finance Director
Admin: Goal 1 75
10/11/2023
(Q4) 8.a
CITY MANAGER REPORTS/RECOMMENDATIONS: To approve
Amendment #1 to the on-call Engineering Services Contract with SHN Consulting Engineers & Geologists including a sustaining budget increase of $161,623.07.

PW/SF: Goal 1 76
10/11/2023
(Q4) 9.a
DEPT. RECOMMENDATIONS/ACTION ITEMS: Update on the Revised Personnel, Policies and Procedures Manual that Establishes Guidelines for all City of Willits Employees to Follow as a Condition of Employment. Presenting Staff Member: Karen Stevenson, Human Task 1
Admin: Goal 3
(See 9/13)
77 10/25/2023
(Q4) 3.c
PUBLIC MATTERS: First Reading and Introduction of an Ordinance Adding Chapter 8.10 Mandatory Organic Waste Disposal Reduction, to Title 8 (Health and Safety) of the City of Willits Municipal Code to Comply with the Requirements of SB 1383.

Community
Develop: Goal 2,
Policy 2.3
78 10/25/2023
(Q4) 9.a
DEPT. RECOMMENDATIONS/ACTION ITEMS: Personnel, Policies and Procedures Update. Presenting staff member: Karen Stevenson, Human Resources Manager.

Task 1
Admin: Goal 3
(See 9/13)
79 11/8/2023
(Q4) 3.a/3.c
PUBLIC MATTERS: Introduction By Title Only of an Ordinance Adding Chapter 17.59 Model Water Efficient Landscape to Title 17 (Zoning) of the City of Willits Municipal Code Ensuring that the Design, Installation, and Maintenance of Applicable Landscapes in the City meets State Requirements. Presenting staff member: Phillip Davidson, Code Compliance Officer.

Community
Develop: Goal 1 80
11/8/2023
(Q4) 9.a
DEPT. RECOMMENDATIONS/ACTION ITEMS: Resolution Authorizing Grant Application(s) for the Senate Bill (SB) 1383 Local Assistance Grant Program. Presenting staff member: Taylor Perry, City Planner.

Community
Develop: Goal 2,
Policy 2.3
81 11/8/2023
(Q4) 9.b
DEPT. RECOMMENDATIONS/ACTION ITEMS: Prospective Sidewalk Ordinance Amendments Informational Discussion for Amendments to Chapter 12.16 Sidewalks, Curbs, and Gutters – Construction and Repair, within Title 12 (Streets, Sidewalks, and Public Places) of the City of Willits Municipal Code. Presenting staff member: Leiloni Shine, PW/SF: Goal 1 82
11/8/2023
(Q4) 9.c
DEPT. RECOMMENDATIONS/ACTION ITEMS: Presentation and
Acceptance of Audited Financial Statements for Fiscal Year Ending June 30, 2021. Presenting staff member: Manuel Orozco, Finance Admin: Goal 1 83
Date Agenda
Item Description of Item Listed
Goal/Policy
Item No.
11/8/2023
(Q4) 9.d
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution to approve a revised Personnel, Policies and Procedures Manual that Establishes Guidelines for all City of Willits Employees to follow as a Condition of Employment, effective November 9, 2023. Presenting staff member: Karen Stevenson
Task 1- Admin:

Goal 3 84
12/13/2023
(Q4) 3.f PUBLIC MATTERS: Commercial Street Master Plan (Draft) Presentation – Sam Bickel of Terrain Landscape Architecture.

Community
Develop. Goal 3 85
12/13/2023
(Q4) 4.a
ENACTMENT OF ORDINANCES: Second Reading and Adoption Of An Ordinance Adding Chapter 17.59 Model Water Efficient Landscape Ordinance, To Title 17 (Zoning) Of The City Of Willits Municipal Code.

Presenting staff member: Phillip Davidson, Code Compliance Officer.

Agenda Summary
states "No
Goals"….See
Community
Develop: Goal 1
(See Nov. 8th)
86 12/13/2023
(Q4) 8.a
CITY MANAGER REPORTS/RECOMMENDATIONS: Request by Solid
Wastes of Willits, Inc. to Terminate the Existing Franchise Agreement to
Collect, Haul and Dispose of Residential and Commercial Solid Wastes from City Customers as the Termination Enables the Transfer of PW/SF: Goal 1 87
12/13/2023
(Q4) 8.b
CITY MANAGER REPORTS/RECOMMENDATIONS: Request by Solid
Wastes of Willits, Inc. to Terminate the Existing Franchise Agreement to
Collect, Haul and Dispose of Residential and Commercial Solid Wastes from City Customers as the Termination Enables the Transfer of PW/SF: Goal 1 88
12/13/2023
(Q4) 9.a
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution
Authorizing the City Manager to Execute a Restricted Grant Agreement with the California Department of Transportation to Receive Funds from Cycle 2 of the Clean California Local Grant Program. Presenting staff member: Dusty Duley, Community Development Director.

PW/SF: Goal 2 89
12/13/2023
(Q4) 9.b
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution
Approving a Professional Services Agreement with Land Logistics, Inc for Professional Planning Services. Presenting staff member: Dusty Duley, Community Development Director.

Admin: Goal 3 90
12/13/2023
(Q4) 9.c
DEPT. RECOMMENDATIONS/ACTION ITEMS: Notice of CompletionWest Mendocino Rehabilitation Project, Phase I Project 2023-14, Argonaut Constructors. Presenting staff member: Walter Kolon, Services and Facilities Director.

PW/SF: Goal 1,
Policy 1.2 91
12/13/2023
(Q4) 9.d
DEPT. RECOMMENDATIONS/ACTION ITEMS: Adopt a Resolution
Awarding the Construction Contract for the 2023 Pavement Preservation Project, Project 2023-07 to Bouthilliers Construction Inc., in an Amount not to Exceed $510,468.00 and Authorize the City Manager to Execute the Contract and Approve Construction Change Orders up to a Cumulative Total of 10-Percent of the Total Contract Amount. Presenting staff member: Walter Kolon, Services and PW/SF: Goal 3 92
12/13/2023
(Q4) 9.e
DEPT. RECOMMENDATIONS/ACTION ITEMS: Discussion and
Possible Approval of Employment Agreement with Executive Recruitment
Firm Peckham and McKenney for Recruitment of the City’s Police Police Dept: Goal
1 93
*Item No. Highlighting indicates "X" within Implementation of Goals & Policies Table (Attachment A)* 1 2024 Work Plan
The Goals the City Council adopted on April 28, 2021 form the basis of the annual Work Plan. The listed tasks are actions by which the organization will undertake to realize priorities identified by the City Council. The Work Plan is an instrument to help guide budgeting decisions and resource allocation. The intent is to present progress updates to the City Council on a quarterly basis as the accompanying Schedule employs quarters for tracking increments. The updates allow the City Council to make periodical adjustments if necessary.

History
❖ April 28, 2021..................... City Council adopted the Organizational Goals. ❖ September 29, 2021 ........ City Council reviewed the 2021 Work Plan and supporting Implementation Schedule. ❖ February 23, 2022............. City Council received a progress update on the Adopted Goals. ❖ January 26, 2023 ............... Progress update and project prioritization at a Special Meeting. ❖ March 27, 2024.................. City Council received a progress update on the Adopted Goals.

Administration
Goal #1
Develop and im plem ent a long - range F is cal Sustain ability P lan for City finances i n order to prom ote the City’s econom ic health by balancing revenues and expenditures to solve system ic problem s .

Policies :

1.1 Adopt annual balanced budgets .

Task

1. Implement the following budget process: (1) Preparation: Confer with Department Heads to review proposed expenditures and update the Capital Improvements Plan; (2) Approval:

Schedule work sessions with the Council, the Water/Wastewater and Finance Committees and present to the Council ; (3) Implementation: Hold monthly sessions with the Finance Manager and Department Heads to track budget performance; (4) Evaluation/Audit:

Consult with the Finance Manager to obtain timely updates and assemble materials for yearend closeouts.
➢ Status: Completed.

1.2 Review options for pension liability reduction.

Task

1. Retained a tax attorney to provide expertise regarding pension and tax related items associated with the implementation of adopted MOUs. Expansion of the scope of services may occur after the hiring of the Finance Manager.
➢ Status: Not Started.

1.3 Develop a plan to replenish reserves.

Task

1. Compose a policy for adoption by the City Council implementing prudent financial management as part of the budget preparation process.
2 ➢ Status: Started but Behind Schedule .

1.4 Provide the community with annual report on the use of increasing revenues related to Measure K, cannabis revenues and tourism revenues (annual City reporting).

Task

1. Compose annual report highlighting revenues as well as organization successes – (use the monthly Department Reports as a starting point).
➢ Status: Started and Continuous.

Goal #2
W ork towards W illits becom ing an Environm ental M odel City by reducing the City’s carbon footprint by 50 -percent, promoting greater energy independence from utility companies and strengthening the Cit y’s resiliency and self – reliance .

Policies :

2.1 Review and where feasible implement, options for alternative (non - fossil fuel) energy at City facilities.

Task

1. Assign the Engineering Department to create a list of conversion opportunities. ➢ Status: Not Started.

2.2 Explore options for converting vehicle fleet to electric power.

Tasks

1. Complete an inventory of the City’s existing vehicle fleet to determine what vehicles (or specific uses) are suitable for an EV transition.
❖ Status: Started but Behind Schedule.

2. Create a fleet management manual outlining vehicle replacements based on age, determined lifespan thresholds and feasibility of switching to an EV. ❖ Status: Started but Behind Schedule .

3. Amend the Capital Improvements Plan to list vehicle acquisition. ❖ Status: Started but Behind Schedule.

2.3 Enact regulations regarding plastic bags, herbicides, Styrofoam ETC.

Task

1. Research the topic and examine regulations / ordinance from comparable cities. ❖ Status: Not Started.

2. 4 Become a Tree City.

T asks

1. A dopt the Urban F orestry M anagem ent P lan and adopt a supporting O rdinance. ❖ Status: Started but B ehind Schedule .

2. Im plem ent the T ree City, USA requirem ents: (1) O rganiz e a tree board or departm ent; (2) A dopt a tree care ordinance; (3) Establish a com m unity forestry program with an 3 annual budget of at least $2 per capita; and (4) A nnounce an A rbor Day observation and proclam ation.
❖ Status: Started but Behind Schedule .

Goal #3
Create a reali stic st affing plan for the City that will enabl e the City Council to budget for appropriate current and future staffing to address the City’s / C om m unity’s needs (Public W orks Director for an example).

Task

1. Compose a Staffing Plan that satisfies Goal #3 as a means to chart current human resource needs and for the future. The intent of the plan is to maximize human resources within the constraints of available financial means.
❖ Status: Started and Continuous.

Community Development
Goal #1
Com plete an update to the City’s General P lan to be used to guide future developm ent within the City including encouragem ent of housing opportunities and sustainable econom ic developm ent. Estim ated tim efram e is 3 -5 years.

Policies :

1.1 Complete a review of Plan Elements (components) and environmental document to determine timing, and sequencing and costs to expedite completion. ❖ Status: Started and Continuous.

Task

1. Safety and Land Use Elements updates funding requests in the Fiscal Year 2021 -22 Budget. ➢ Status: Started and Continuous.

1.2 Identify team members both internally and externally who will complete the work.

Tasks

1. Recruit a City Planner and Grants Manager.
❖ Status: Completed.

2. Explore the feasibility of using a consultant(s) / qualified professionals to complement staff’s skill sets contingent on funding resources.
❖ Status: Started and Continuous.

1.3 Seek grants and other funding sources to complete work.

Task

1. The Department is continuously exploring external funding sources. ❖ Status: Started and Continuous.

1.4 Complete a zoning update to implement Land Use Element of the General Plan once it is updated.
4 Task

1. Solicit the services of a GIS consultant to complete the project. The Department may assign the consultant to complete other mapping needs such as land uses, public facilities and parks.
❖ Status: Started and Continuous.

Goal #2
Develop a plan to encourage the construc tion of new housing and the preservation of existing housing stock for the City.

Policies :

2.1 Utilize work already completed in the Housing Element Update to identify housing opportunity sites within the City.

Tasks

1. Initiate the revisions to the Zoning Ordinance to codify the policies d escribed in the Housing Element.
❖ Status: Started and Contin uous.

2. Seek out property developers willing to explore new housing opportunities / projects within the community.
❖ Status: Started and Continuous.

2.2 Identify grant opportunities through the Federal Community Development Block Grant program to incentivize “affordable housing” and upgrade projects.

Task

1. Coordinate the efforts of EDFC and Jeff Lucus of Community Development Services. ❖ Status: Started and Continuous.

2.3 Fund and implement a comprehensive Code Enforcement Program.

Tasks

1. Budget request to purchase software to improve the efficiency of the program. ❖ Status: Completed.

2. To hire a part - time Code Enforcement Officer dedicat ed to property investigations. ❖ Status: Compl eted.

3. Increase the public’s awareness of the program.
❖ Status: Started and Compl eted.

Goal #3
Develop and im plem ent econom ic developm ent strategies for the City of W illits that will prom ote the developm ent and m aintenance of strong business sector including business retention and attraction, tourism , m arketing and revenue generation.

Policies :

3.1 Continue to implement the Vacant Building Program as well as other programs to enhance the downtown core.
5 Tasks

1. Mailed letters to owners of identified properties notifying them of an informational meeting with staff.
❖ Status: Started and Continuous.

2. Review and implement recommendations described in the 2016 Willits Main Street Corridor Enhancement Plan.
❖ Status: Started and Continuous.

3. Compose aesthetic guidelines to establish standards for site design, landscaping, and signage.
❖ Status: Started and Continuous.

3.2 Work with partners to promote program focused on bringing visitors to the City.

Tasks

1. Complete the Willits Rail With Trail Project.
➢ Status: Started and Contin uous.

2. Compose an economic development strategy plan.
❖ Status: Not Started.

3. Compose a public art installation policy with supporting guidelines. ❖ Status: Completed.

3.3 Identify funding through the Cares Act and other sources to be used for the development of a business support program.

Task

1. Initiate a business stakeholders committee to review and discuss development opportunities and ways to diversify the community’s economic base. ❖ Status: Started and Continuous.

3.4 Continue implementation of the Main Street Corridor Enhancement Program.

Task

1. Establish a working group to review recommendations contained in the 2016 Willits Main Street Corridor Enhancement Plan.
❖ Status: Not Started.

Goal #4
Develop and com plet e a plan to ann ex properties adja cent to t he City th at are curre ntly in the County.

Policies :

4.1 Complete Pre-zoning process.

Task
❖ Status: Started and Continuous.

4.2 Complete a Sphere of Influence (SOI) adjustment through the Local Agency Formation Commission.
6 Task

1. Coordinate the project with the Mendocino Local Agency Formation Commission. ❖ Status: Started and Continuous.

4.3 Negotiate a tax- sharing agreement with the County.

Task

1. Engage Mendocino County staff to finalize the process. ❖ Status: Started and Continuous.

Police Department
Goal #1
M aintain a P ublic Safety A gency cap able of m aintaining a safe com m unity utiliz ing up to date law enforcem ent tools and delivering em ergency services to the citiz ens and business es of W illits in a responsive and proactive m anner.

Policies :

1.1 Continue the implementation of the Council adopted Staffing Plan.

Task

1. Stage monthly meetings with the Police Chief to gauge progress with plan implementation.
❖ Status: Started and Continuous.

1.2 Interact with the City’s Emergency partners to complete the Emergency Operations Plan (EOP) that will reflect the City Manager as Chief Emergency Officer.

Task

1. Complete the Emergency Operations Plan and promote coordination with partners. ❖ Status: Started but Behind Schedule .

1.3 Develop a Community Policing Program and Community Outreach Plan One .

Tasks

1. Composed and presented the Department’s Community Policing philosophy to all staff. ❖ Status: Started but Behind Schedule .

2. Revised the Department’s Mission Statement and posted it on the website. ❖ Status: Stated but Behind Schedule .

3. Promoting the Neighborhood Watch program to community members. ❖ Status: Stated but Behind Schedule.

4. Looking at an Explorer Program to enable the Department to do further outreach with youth.
❖ Status: Not Started.

5. Coordinate with the Engineering Department on projects intended to improve traffic and pedestrian safety.
❖ Status: Started and Continuous.
7 1.4 Continue to implement an Equipment Replacement Program and upgrade facilities as resources permit.

Tasks

1. Install a v ideo security system to provide coverage for the Evidence/Property Room. ❖ Status: Completed.

2. Compose a vehicle fleet retention and maintenance schedule for the Department. ❖ Status: Started and Continuous.

3. Install a video system to increase security (external) for the station . ❖ Status: Completed.

4. Explore the option of acquiring the Justice Center from Mendocino County. ❖ Status: Started but Behind Schedule .

1. 5 Set p erformance goals and develop recruitment incentives where p ossib le.

T ask

1. Collect staff opinions on training options to determ ine if the sessions are accom plishing stated goals. Intend to use the results to update training offerings t o support their personal vision of where they see them selves in th e next 3 -5 years. ➢ S tatus: Not Star ted .

Public Works
Goal #1
M aintain and im prove infrastructure sy ste m s of water, wastewa ter, public facilities a nd streets capable of m anaging future growth while r esponding to current City needs .

Policies :

1.1 Develop and implement a Capital Improvement Plan (CIP) covering a five -year period that prioritize projects according to necessity while identifying timing and funding.

Tasks

1. Compose a Capital Improvement Plan (CIP) with supporting financial outlays. ❖ Status: Completed.

2. Conduct an annual review of the CIP.
❖ Status: Started and Continuous .

1.2 Complete and implement a comprehensive Groundwater Management Plan.

Task

1. Release of the revised study is anticipated for the end of August 2021. ❖ Status: Completed.

1.3 Maintain the relationships with Brooktrails.
8 Tasks

1. The City Manager holds monthly meetings with the Brooktrails Township Administrator.

There are also strong connections between the crews for each entity. ❖ Status: Started but Behind Schedule .

2. Propose a mutual aid agreement between the two organizations. ❖ Status: Started but Behind Schedule .

1.4 Complete update to Flood Control Plan.

Tasks

1. Adopt the revised Flood Insurance Study (FIS) and Flood Insurance Rating Panels (FIRMs). ❖ Status: Compl eted.

Goal #2
Increase public use o f facilities over th e n ext three years to fos ter civic pride, im prove health, and support recreation efforts for greater involvem ent in local gov ernm ent, dependent on financing.

Policies :

2.1 Improve lighting and ambiance in the Community Center.

Tasks

1. Started the removal of superfluous staples and nails from the walls. ❖ Status: Started but Behind Schedule.

2. Explore options to increase the usability of the Center to a greater range of the community residents (youth activities, creative & performing arts and civic events). ❖ Status: Started but Behind Schedule.

2.2 Modernize the Octagon at Rec Grove with a commercial kitchen to promote greater use and increased food safety for community groups renting the facility.

Task

1. Installed stainless counters and uprated electrical panel at the Octagon. Other kitchen improvements dependent on approved budget allocations.
❖ Status: Started but Behind Schedule .

2.3 Install play structures at the soccer fields to increase recreational opportunities for kids of all ages.

Tasks

1. Utilized the awarded Prop 68 Grant funds to install new shade structures and play features. ❖ Status: Started and Continuous.

2. Complete an assessment of all park and recreation facilities to determine where improvements are necessary to upgrade functionality and appearance. ❖ Status: Started and Continuous.

3. Use bulk water sales revenue to fund improvements listed in the CIP. ❖ Status: Started and Continuous.
9 Goal #3
Develop a City Street Im provem ent P rogram capable of bringing 25 -percent of City Streets to a P CI of 85 or greater within the next five years.

Policies :

3.1 Continue with annual Pavement Preservation Projects to maintain street quality and extend road life, using the 2019 “State of the Roads” report as guidance.

Tasks

1. Implement over the next ten-years the street and pavement rehabilitation projects listed in the Capital Improvement Plan. For 2021, the City commissioned the Dig -out Project. ❖ Status: Started but Behind Schedule .

2. Adopt a Complete Streets Ordinance ensuring projects promote walkability, enhance traffic circulation and neighborhood connectivity.
❖ Status: Not Started.

3.2 Work with Caltrans to properly paint and restripe portions still under Caltrans control to improve safety.

Tasks

1. Finalize the proposed Maintenance Agreement.
❖ Status: Completed.

2. Start a new dialogue with the agency r egarding additional elements. ❖ Status: Not Started.

3.3 Develop and fund maintenance program for US 101 - Main Street.

Tasks

1. Review the recommendations listed in the 2016 Willits Main Street Corridor Enhancement Plan.
❖ Status: Started and Continuous.

2. Explore the feasibility of adopting a special assessment through an overlay district containing the properties that would benefit from corridor improvements. Invite Caltrans to the process.
❖ Status: Not Started.

Item No. 9a
Meeting Date: March 27, 2024

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Davey Bowles, Building Official
Agenda Title: ADOPT A RESOLUTION ACCEPTING THE CONSTRUCTION OF THE RODEO GROUNDS BATHROOM AND CONCESSION STAND REPAIR PROJECT, PROJECT# 2023-06, AND AUTHORIZING THE FILING OF THE NOTICE OF COMPLETION. THE COMPLETED PROJECT TOTALED $277,291.71.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10 minutes Summary of Request: On September 27, 2023, the City Council awarded a construction contract to DMR Builders, for the completion of the Rodeo Grounds Bathroom and Concession Stand Repair Project, Project No. 2023-06 in the amount of $248,848.

The project was necessary to repair damage to these structures sustained during winter storms by falling trees.

The Services & Facilities Department reviewed the Project and determined that it has been completed in substantial compliance with the project plans and specifications.

The construction phase had contracted amount of $248,848, subsequent change orders of $28,443.71 for a final project amount of $277,291.71.

Recommended Action: Adopt the accompanying Resolution accepting construction of Rodeo Grounds Bathroom and Concession Stand Repair Project, Project No. 2023-06 and authorize the City Manager to file the Notice of Completion.

Alternative(s): N/A.

Fiscal Impact: This Notice of Completion will release the retention liability that has been held as the project has already been fully expensed. The notice of completion will also allow the Finance Director to record the Asset on the Balance Sheet. With the project’s completion, staff will submit all invoices to REMIF/CIRA for review and subsequent reimbursement through insurance claim process.

Personnel Impact: None.
2023 Adopted Goals: Project No 2023-06 complies with Goal #1 for Facilities and Services…Maintain and improve infrastructure systems of water, wastewater, public facilities and streets capable of managing future growth while responding to current City needs.

California Environmental Quality Act: Not applicable.

This Item Relates to the following General Plan Element: N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ (REV. 09/14/2010)
RECORDING REQUESTED BY: NO FEE FOR GOVT. AGENCY
GOVERNMENT CODE 27383
City of Willits
AND WHEN RECORDED MAIL TO:

City of Willits
(NAME)
111 E. Commercial Street
(STREET ADDRESS)
Willits, CA 95490
(CITY, STATE, ZIP)

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is the OWNER or agent of the interest or estate stated below.

2. The FULL NAME of the owner is: City of Willits

3. The FULL ADDRESS of the owner is: 111 E. Commercial St., Willits, CA 95490

4. The nature of the interest or estate is: In Fee. Fee Simple (if other than Fee, Strike “In Fee” and insert, for example, “Purchaser Under Contract of Purchase” or Lessee”)

5. The FULL NAMES and ADDRESSES of all CO-OWNERS, if any, who hold any title or interest with the aforementioned owner in the property are

NAMES ADDRESSES

6. A work of improvement on the property hereinafter described, was completed on: 2/20/24 The work done was (describe below): (DATE)
Rodeo Grounds Bathroom and Concession Stand Repair Project

7. The name of contractor, of any, for such work of improvement is:

DMR Builders 10/15/23
(NAME) (DATE OF CONTRACT)

8. The street address of said property is: 450 E. Commercial St. Willits, CA 95490

9. The property on which said work was completed is in the: Willits Mendocino State of California, and is described as follows: (CITY OF) (COUNTY OF)

10. The Willits City Council accepted the project as complete by adoption of Resolution No.:

I, the undersigned, certify, under penalty of perjury under the laws of the state of California that the foregoing is true and correct.

Signature of owner or
owner’s representative as
identified in paragraph 2.

Brian P. Bender, City Manager
(TYPED NAME) (SIGNATURE) (DATE)
SPACE ABOVE THIS LINE FOR RECORDER’S USE
Resolution No. 2024-__ Page 1 of 1 March 27, 2024
RESOLUTION NO. 2024-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS ACCEPTING

CONSTRUCTION OF THE RODEO GROUNDS BATHROOM AND CONCESSION STAND REPAIR PROJECT, PROJECT NO. 2023-06 AND AUTHORIZING FILING THE NOTICE OF COMPLETION.

WHEREAS, the Service & Facilities Department for the City of Willits conducted the final inspection of the Rodeo Grounds Bathroom and Concession Stand Repair Project No. 2023-06; and
WHEREAS, the said inspection determined that the contractor, DMR Builders substantially completed all assigned work in compliance with approved project plans and specifications; and
WHEREAS, the project’s original estimation was for $248,848, and subsequently incurred change orders to the amount of $28,443.71 for a final project total of $277,291.71; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Willits authorizes and directs the City Manager to execute the Notice of Completion on behalf of the City of Willits and directs the City Clerk to record said Notice of Completion with the Recorder of the County of Mendocino.

The above and foregoing Resolution was introduced by Councilmember ____ seconded by Councilmember ____, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 27h day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
_________________________________
__________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits
DELORES PEDERSEN, Acting City Clerk
Item No. 9b
Meeting Date: March 27, 2024

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Dusty Duley, Community Development Director
Agenda Title: ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE PROFESSIONAL

SERVICES AGREEMENT WITH GHD FOR ENVIRONMENTAL, ENGINEERING, PROJECT AND

CONTRUCTION MANAGEMENT SERVICES TO SUPPORT THE CITY RAIL WITH TRAIL PROJECT FOR AN ADDITIONAL $182,683 USING STATE COASTAL CONSERVANCY GRANT FUNDS.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 min Summary of Request: Community Development is seeking Council approval to amend the current professional services agreement with the consulting group GHD to add $182,683 to the agreement for a total of $1,082,683. Additional funds will be used to support environmental compliance, permitting and design of off-site mitigation areas required for the Willits Rail with Trail project and per the previously prepared Habitat Mitigation and Monitoring Plan (HMMP). The contract amendment will be funded by a State Coastal Conservancy grant awarded to the City.

The City of Willits is currently working with the consulting group GHD to complete the Willits Rail with Trail project under existing professional services agreement not to exceed $900,000. Work completed under the current agreement includes completion of environmental review documents pursuant to the California Environmental Quality Act, developing applications and on-going coordination with State and Federal permitting agencies, public outreach support, and completion of 95-percent project designs. The current agreement is funded entirely by a grant awarded to the City by Caltrans through the Active Transportation Program (ATP) competitive grant series.

Staff is recommending using a portion of the $3,813,000 State Coastal Conservancy Grant that was previously awarded to the City to support the proposed agreement. Work proposal and project budget are provided as Attachment A.

Recommended Action: Adopt the accompanying Resolution approving an amendment to the professional services agreement with GHD for professional services in the amount of $182,683 and authorize the City Manager to execute the agreement.

Alternative(s): None recommended.

Fiscal Impact: Staff recommends increasing appropriations in Fund 400 to support Project Number INF2301-00 by $182,683 to ensure the completion of the specific tasks. The subject funds will originate from the awarded State Coastal Conservancy Grant.

Personnel Impact: Staff time managing consultant services. 2021 Adopted Goals: This item addresses Goal #2 for Administration…Work towards Willits becoming an Environmental Model City by reducing the City’s carbon footprint by 50 percent, promoting greater energy independence from utility companies and strengthening the City’s resiliency and self-reliance. The item specifically satisfies the Goal’s Fifth Task… continue to implement Bicycle and Pedestrian Plan.

California Environmental Quality Act: Not applicable.

This Item Relates to the following General Plan Element: N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ PO Box 1010
Eureka, CA 95502
www.ghd.com
26 February 2024
Dusty Duley, Director of Community Development
City of Willits
111 E. Commercial Street
Willits, CA 95490
Re: Proposal for the Willits Rail Trail Project Offsite Mitigation Area Environmental and Engineering Professional Services
Dear Mr. Duley,
Based on discussion with the City of Willits (City), GHD has prepared this proposal for environmental compliance, permitting and design of related offsite mitigation required for the Willits Rail with Trail Project and per the prepared Habitat Mitigation and Monitoring Plan (HMMP) for the project.

Background
As the project will impact wetlands, riparian habitat, mature trees, and a Sensitive Natural Community (Valley Oak SNC) as outlined in the HMMP, the City has requested that GHD prepare a scope and budget to either include the required off-site mitigation areas within the Willits Rail with Trail Project or prepare as a separate standalone project, to be constructed in coordination with the Willits Rail with Trail Project construction schedule.

Please find the following proposed Scope of Services. These services can either be provided under a separate agreement or as a supplement (amendment) to the services under our current agreement for the Willits Rail with Trail Project.

Task 1 – Project Management
Task 1.1 Project Management and Coordination
Additional project initiation, coordination and administration, including bi-weekly meeting discussion.

Task 2 – Environmental Compliance and Permitting
Task 2.1 Sensitive Plant Surveys and Report (all mitigation sites) (Previously Authorized under Amendment 2, executed May 11, 2023 and Amendment 3, executed July 3, 2023) No additional work.

Task 2.2 Cultural Resources Investigation and Report (Wetlands Creation Site-including Soil Disposal, Staging and Access)
Pacific Legacy will be a sub-consultant to GHD and will provide an archaeological survey for the proposed Willits Trail offsite Mitigation Site for wetlands creation in Willits, California. This will include the wetlands creation site (area of excavation), the soil disposal site, staging and access (assume to be appropriately 2 to 2.3 acres), which are assumed to be located on the “skate park” site owned by the City.

Task 2.2.1 – Project Management and Administrative
Project management and administrative includes contract management and emails, phone conference calls, and up to two (2) meetings associated with the cultural resources work. We assume meetings shall be conducted electronically.

Task 2.2.2 – Records Search and Native American Communication

ATTACHMENT A
12591634 | Re: Proposal for the Willits Rail Trail Project Offsite Mitigation Area Environmental and Engineering Professional Services 2 Pacific Legacy personnel will request a supplemental records search and literature review from the Northwest Information Center (NWIC) of the California Historical Resources Information System (CHRIS) located in Rohnert Park, CA. A supplemental records search will be conducted to include a buffer area around the mitigation area. We assume the records search results from the 2022 DZC study will be made available. We have budgeted for additional funds in the event we need to order any reports from the previous records search from the NWIC.

The records search will collect information on prior studies and known cultural resources within the Area of Potential Effect (APE) with a surrounding 0.25-mile buffer. We assume that the City and the ACOE will develop the APE and provide shapefiles of the APE. Depending on the scheduling backlog at the NWIC this can take between four to eight weeks. An expedited record search, conducted by the NWIC, adds 50% of the total records search cost as an additional fee. Pacific Legacy has no control of the length of time it takes for the NWIC to complete the records search. The results of this records search will be used to inform the archaeological inventory survey and will be presented in the Report.

Pacific Legacy personnel will contact the Native American Heritage Commission (NAHC) with a request for a search of the Sacred Lands File. We will also request from the NAHC a list of potential Native American stakeholders who may have information regarding cultural resources within the APE. Typically, those potential stakeholders are contacted with a request for information related to potential cultural resources in and around the APE. Consistent with 36 CFR 800, they will be provided with a brief project description, a map of the APE, and agency contact information. The NAHC typically responds to requests within four to six weeks. Following formal notification about the project, Native American tribal representatives and individuals have 30 days to request consultation. We assume that Section 106 Tribal Consultation will be conducted by ACOE.

Deliverable: Results of the records search and Native American communication will be included in the Report. Results of Section 106 Tribal Consultation will also be included in the report, if received from ACOE in time to be included in the final report. Otherwise, it can be included in an appendix to the report.

Task 2.2.3 – Archaeological Inventory Survey
An archaeological inventory survey of the APE will be conducted by a one-person crew. We assume that the total area to be inspected will be no greater than 3 acres including a buffer of 50-feet on all sides. We have assumed no cultural resources will be encountered. We assume one staff person will need to spend one night to account for the drive time up and back and conduct the survey. If local staff are available, we will use them instead, which will result in a cost savings.

Archaeological or built environment resources, if found, will need to be recorded on appropriate California Department of Parks and Recreation (DPR) Forms 523 forms. Once recorded, known or newly discovered cultural resources within the APE may need to be evaluated for listing in the California Register of Historical Resources (CRHR) or the National Register of Historic Places (NRHP). Pacific Legacy has not included the costs of site recording or evaluating archaeological resources for the CRHR or the NRHP. If recording or evaluation for the CRHR or NRHP is necessary, that would require a separate cost not included in this proposal.

Task 2.2.4 – Archaeological Survey Report (Report)
A Report will be prepared to document the results of archaeological survey. Typically, a Report will include a description of the project and location; results of the records and literature search and Native American communication; a discussion of field methods and constraints, observations, and results; and a summary with conclusions and recommendations. In an effort to reduce costs, the 2022 DZC report will be used as a source for some of the background information. The report will include maps, archaeological site location data (if relevant), photographic documentation, and other graphics as needed.

The format and contents of the report will follow State Office of Historic Preservation guidelines for Archaeological Resource Management Reports (ARMRs), authored by Pacific Legacy’s Robert Jackson, MA, RPA. Supervisory personnel will meet qualifications published in “Archaeology and Historic Preservation: Secretary of the Interior’s Standards and Guidelines,” (Federal Register, Vol. 48, No. 190, September 29, 1983).

Assumptions:

Pacific Legacy Assumptions per Project Scope:
12591634 | Re: Proposal for the Willits Rail Trail Project Offsite Mitigation Area Environmental and Engineering Professional Services 3 • A Project area of no greater than 3-acres;
• A one-person archaeological crew to conduct the survey; • No resources shall be recorded;
• Meetings can be attended via conference calls;
• Section 106 Tribal Consultation will be conducted by the ACOE; • APE determined by City and ACOE, and shapefiles will be provided; • Two rounds of minimal comments on draft Report;
• Pacific Legacy will not author the cultural section of an environmental document; and • No cultural resources will be evaluated for listing in the CRHR or NRHP.

GHD Assumptions:
• Vertical APE is 3-4 feet in the area of the wetlands creation; • Wetland creation will occur at the City-owned “skate park” site.

Deliverables:

Draft and Final Report in Word, including PDF Figures
Task 2.3 Upland/Wetlands Delineation and Report (Wetlands Creation Site-including Soil Disposal, Staging and Access)
Utilizing Global Positioning System (GPS) capability on a high accuracy Trimble handheld Global Navigation Satellite System (GNSS) device, the GHD wetlands team will investigate the Project Area to map wetland boundaries that meet the definition of the U.S. Army Corp of Engineers (USACE). The wetlands delineation will follow the three-parameter approach from the USACE Wetlands Delineation Manual (USACE 1987) and Regional Supplement to the USACE Wetland Delineation Manual: Western Mountains, Valleys and Coast Region (USACE 2010) throughout the project area.

Vegetation and soil data will be collected at transects across the presumed wetland boundary with two plots (upland/wetland) per transect (intermediate plots may be placed without collection of data as appropriate).

Soil pits will be dug to approximately 18 inches. Data on soil color, texture and redoximorphic features will be collected. Data on hydrologic conditions will be collected if observed.

Vegetation data collection will consist of listing the five dominant species at each plot. The species will then be classified as to whether or not they are wetlands indicators, using the most current standard reference for plant wetlands indicators: National Wetland Plant List: Western Mountains, Valleys, and Coast 2012 Final Regional Wetland Plant List (Lichvar 2012). The list classifies plants based on the probability that they would be found in wetlands, ranging from Obligate (almost always in wetlands), Facultative/wet (67% to 99% in wetlands), Facultative (34% to 66% in wetlands), Facultative/up (1% to 33% in wetlands) to Nonindicator (less than 1% in wetlands). Plants not listed are included in the uplands category. If 50% or greater of the dominant plant species at each plot are classified as either Obligate (OBL), Facultative/wet (FACW), or Facultative (FAC), the vegetative mix is determined to be hydrophytic (wetland plants).

A determination of the wetland boundary will be made based on soil, hydrology (if present), and vegetative parameters (three parameter approach). Once wetland and upland characteristics are determined for each transect data points will be collected on the wetland boundary. A GIS-generated map will be created. The delineation will be provided to the USACE and a request for a preliminary JD will occur.

Assumptions:

Delineation will include approximately 2.5 to 3 acres
Deliverables:

Draft and Final Report in Word, including PDF Figures
Task 2.4 Installation of Piezometers and Subsurface Soil Physical Characteristics (Wetlands Creation Site) (Previously Authorized under Amendment 4, executed October 11, 2024) No additional work.
12591634 | Re: Proposal for the Willits Rail Trail Project Offsite Mitigation Area Environmental and Engineering Professional Services 4 Task 3 – Basis of Design (Wetlands Creation Site only)
An assumed area for tree replacement plantings as well as both wetland and riparian creation have been roughly identified and the area is believed to be large enough to support the proposed mitigation given the anticipated mitigation ratio that will be applied to the impacts and approved by the regulatory agencies.

However, if the proposed mitigation site is not acceptable to regulators or if other site factors inhibit the development in these areas (i.e. available area limited by the wetland delineation, inadequate soils, etc.) GHD will communicate this as soon as possible with the City and halt work on other tasks.

Compensatory mitigation projects should seek to duplicate the features of reference aquatic resources, and/or enhance connectivity with adjacent natural upland and aquatic resource landscape elements. GHD will review and confirm the potential area available for mitigation wetland design to produce a schematic design layout. The boundaries of existing features including documented existing wetlands, berms, and access roads or trails, will be noted in the evaluation. The area available for wetland mitigation will be dependent on the wetland delineation mapping and the soils observed during test pit digging.GHD will roughly estimate available land area for the mitigation boundary and sloped transition area from existing grades to proposed wetland elevations. The schematic design plan, equivalent to 30% plans, prepared will be submitted to the City for review and comment. The schematic design layout plans will include conceptual grading and planting design sheets.

Assumptions:
• Assuming the proposed mitigation ratios in the HMMP, the Project would create / re-establish up to

0.57 acres of palustrine scrub shrub wetlands (2.13 to 1) and 0.28 acres of palustrine emergent wetlands (1.47 to 1) to offset 0.28 and 0.19 acres of impacts to aquatic resources. The project would also create approximately 0.49 acres (including 36 trees) of riparian re-establishment to offset 0.12 acres of impacts to riparian vegetation, and create 0.51 acres (including four trees) of valley oak woodland SNC to offset 0.126 acres of impact to valley oak woodland SNC. Lastly, the project proposes to replant 44 trees, in-kind, to offset the removal of 11 protected mature trees.

Ratios and mitigation sizes have been confirmed by agencies. • Access to all Project areas for field reconnaissance surveys will be provided. • GHD will seek to confirm the suitability of the proposed site for mitigation early in the planning process. Notwithstanding, unexpected circumstances may arise that complicate use of the site, or limit the available acreage for mitigation. Should such circumstances arise, coordination with the City will take place immediately.
• A Hydrologic and Hydraulic Study is not included.

Deliverables:
• One electronic copy, Schematic Design Layout Plan
Task 4 – Topographic Survey (Wetlands Creation Site only) GHD’s subconsultant SHN will provide detailed topographic mapping using a combination of aerial photography and field survey mapping of the offsite mitigation area in the vicinity of the Willits Skate Park, as shown in the red boundary, below.

SHN will contract with GeoMaps, Inc. to provide photogrammetric mapping at a scale of 1”=40’ and a contour interval of 1 foot. The photogrammetric mapping will be controlled by field surveyed aerial targets and a digital color ortho will be provided. The photogrammetric mapping will be ground truthed by conventional field survey methods as well as any area of dense vegetation or standing water. The field surveys will be on the same datum as the mapping for the Willits Rail Trail project using GPS methods; SPC Zone 2 NAD’83 (horizontal) and NAVD 88 (vertical). The field surveys will be limited to three site mobilizations and the photogrammetric mapping will be compiled in AutoCAD Civil 3D version 2020 with GHD’s standard AutoCAD template (provided by GHD).

Deliverables:
• Topographic map (.dwg)
12591634 | Re: Proposal for the Willits Rail Trail Project Offsite Mitigation Area Environmental and Engineering Professional Services 5 Task 5 – Design (65%, 90% and 100% Final - All Mitigation Sites) A construction plan set will provide detailed design drawings describing the construction of the proposed wetland, riparian and SNC mitigation area. GHD’s landscape architecture team will work with our environmental and survey team members to establish appropriate design criteria, including:
• Wetland design elevations
• Grading and other site constraints
• Access
• Construction staging and haul routes
• Plant species, number of riparian trees required for replacement, and intended density (cover) at maturity
Based on feedback on the Schematic Design Layout drawings from the City and other Stakeholders, 65% plans will be designed for inclusion in the Draft HMMP to be provided to the City for review and comment.

Refinement of the 65% to a full construction document set including plans, specifications, and cost estimates (PS&E) will follow, with 90% and 100% development deliverables. The completion of 90% and 100% will occur on an independent schedule following submission of the Draft and Final HMMP. GHD anticipates the construction document set will include the following sheets:
• Cover sheet and general notes
• Existing site conditions
• Demolition/clearing and grubbing
• Site Layout and BMP measures
• Grading
• Planting
• Temporary irrigation (if determined necessary)
• Schedules, notes, specifications, and details
If required, the HDP will be revised per the agencies comments, and a final HDP produced.

Assumptions:
• Specifications will be in the form of sheet specifications and a separate written technical specification document is excluded.
• Base graphics and reports, including CAD files if available, for the mitigation areas to be provided to GHD landscape architects and project engineers.
• Construction support and post construction monitoring/reporting are not included in this proposal. • Fees associated with regulatory permits and submittals are not included in this proposal; the City is responsible for payment of all permit fees.
• One round of comments from resource agencies is anticipated. • The City will manage the planning and design of the 44 trees to be planted offset impact to mature trees, which is assumed to occur in accordance with the City’s Urban Forest Management Plan.

Deliverables:
• One electronic copy, 65% HDP Plans and estimate
• One electronic copy, 90% HDP Plans and estimate
• One electronic copy, 100% HDP Plans and estimate
Task 6 –Procurement of Seed and Plant Stock/bid Document (All Mitigation Sites) 12591634 | Re: Proposal for the Willits Rail Trail Project Offsite Mitigation Area Environmental and Engineering Professional Services 6 A detailed planting plan has been developed for the four habitat types at the mitigation sites, including an erosion control seed mix. The planting palettes were developed based on the existing native species found within the Project Area and companion plant associates.

Container stock and seed should be purchased from regionally local genetic stock when available (generally within 60 miles north and south of Willits, and 20 miles east and west) as these plants and seeds will be more likely to thrive at the Project site. If quantities are not satisfied from these sources, propagules may be obtained from regionally appropriate sources.

This task includes GHD’s time to solicit, coordinate and assist the City in acquiring seed and plant stock from a local nursery, multiple nurseries, or other source to be grown in the mitigation areas. If the nursery(ies) does not have the species needed for the Project, it is possible that the nursery(ies) can obtain seed and grow the stock of species needed.

Assumptions:
• This task includes GHD’s time to coordinate the acquisition of seed and plant stock materials to be planted at the mitigation sites.
• This task does not include payment for seed and plant stock. It is assumed that the City will provide payment for the seed and plant stock directly to the nursery(ies) under the direction of GHD. • This task does not include seed collection or propagation by GHD.

Deliverables:
• Compiled list of all seed and stock, and the amounts of each, to be planted in the mitigation areas. • Completed order requests to nursery(ies) for seed and plant stock to be used in mitigation areas.

Task 7 – Mitigation Site Bidding Assistance
Task 7.1 Respond to Technical Inquires during Bidding
GHD will review and respond to technical questions forwarded from the City during bid phase. It is assumed that up to eight (8) requests for information may be anticipated.

Task 7.2 Prepare Addenda
GHD will prepare and keep records of necessary addendum and modifications for City issuance. For purpose of Fee Estimate, it is estimated that up to one (1) addendum will be prepared.

Deliverables:
• Responses to RFIs (.pdf)
• Addenda (.pdf)
Services Provided by the City
• Questions from bidders will be directed to City. Technical questions will be directed to GHD from City.
• Reproduction of Contract Documents for Plan Holders during bid phase. • Advertisement and bid opening.
• Scheduling of pre-bid meeting, if any.
• Distribution of addenda to all plan holders.
• Sample / preferred addendum format will be provided to GHD.

The tasks above can be provided as an optional service.

Professional Service Fee
12591634 | Re: Proposal for the Willits Rail Trail Project Offsite Mitigation Area Environmental and Engineering Professional Services 7 GHD will provide the above-described Scope of Services for a fee of $182,683. Please see the attached detailed fee schedule. The project will be billed on a time and materials basis.

Schedule
GHD will commence work within 15 days of a signed amendment and NTP and will work with the City to complete the work in coordination with the overall Willits Rail with Trail Project schedule.

Regards
Matt Wargula, PE
Project Manager
707-540-9689
[email protected]
Resolution No. 2024- Page 1 of 2 March 27, 2024
RESOLUTION NO. 2024-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPROVING AN AMENDMENT IN THE AMOUNT $182,683 TO THE PROFESSIONAL SERVICES

AGREEMENT WITH GHD FOR PROFESSIONAL ENVIRONMENTAL, ENGINEERING,

PROJECT MANAGEMENT AND CONSTRUCTION MANAGEMENT SERVICES AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT.

WHEREAS, the City Council has previously determined that it is the public interest to establish a safe and accessible pedestrian and bicycle pathway along the North Coast Railroad Authority right of way from East Commercial Street to East Hill Road, hereinafter referred to as the City Rail Trail Project or Project; and
WHEREAS, in order to pay for the Project, the City applied for, and was awarded, grant funding through the Active Transportation Program (ATP) competitive grant series; and WHEREAS, the City entered into a professional services agreement with GHD professional consulting firm for a not to exceed amount of $900,000 to perform environmental, design, project and construction management services for the City, to complete the Project; and WHEREAS, completion of Project environmental review pursuant to the California Environmental Quality Act determined that the Project would cause impacts to wetlands, riparian vegetation and oak woodland area; and
WHEREAS, a Habitat Monitoring and Mitigation Plan has been developed in consultation with the Regional Water Quality Control Board and California Department of Fish and Wildlife to create and re-establish these areas in greater size; and WHEREAS, additional professional consultant services are needed to complete mitigation work required to complete the Project; and
WHEREAS, the City has secured additional grant funds from the State Coastal Conservancy to fund work under proposed agreement amendment; and WHEREAS, staff recommends amendment of the Professional Services Agreement with GHD. to increase the compensation as noted above.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Willits approves an amendment to the professional services agreement to GHD for professional services and authorize the City Manager to execute the agreement.

BE IT FURTHER RESOLVED that the City Council of the City of Willits authorizes the Finance Director to increase appropriations by $182,683 within the CIP Fund, Fund 400 Project # INF2301-00 to provide Construction Management Services to support the City Rail Trail Project.

The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 27th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

Resolution No. 2024- Page 2 of 2 March 27, 2024
ATTEST:
_________________________________
______________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits
DELORES PEDERSEN, City Clerk
1 Monthly Achievements & Activities
• Mentioned at January’s tenants meeting, that additional gravel needed to be placed at the north of the hangars so that anyone needing to drive in this area would not track mud onto the apron.

Therefore, Thomas Gallups constructed a small driveway with leftover millings from the Services and Facilities yard and placed a “No Trespassing” sign to keep folks out of the mud. It looks nice and is exactly what was needed in this area.
• As of March 18th, the City received no update from FAA regarding the Part 16 Complaint, Paul Trexel v. City of Willits.

Project Updates
• Olenik Fencing completed and installed the new Fire Lane gate. Staff installed a Knox Box with the gate combination placed inside to allow emergency personnel access to the Facility. Olenik has also completed the new pedestrian keypads. Therefore, it is safe to say, our current fencing and gate security issues/remedies are completed.
• Continuing to work with our consultant for a current draft budget.

Staffing Items
• No items to report.

Budget Status
• No items to report.

Focus for Next Month
• Schedule appointments with tenants to repair hangar doors.

Airport February 2024 | Report
1 Monthly Achievements & Activities
• Issued ten Building Permits ..............................................18 in January. • Opened thirteen Code Enforcement Case ..................Eight in January. • Closed two Code Enforcement Cases...........................Three in January. • Total of 47 active Code Enforcement Cases...............36 in January.

Project Updates
• Trail Project:
o Great Redwood Trail Agency (GRTA) Board approved License Agreement at their February meeting. The Agreement provides authority for the City to construct and maintain the trail within the GRTA (railroad) Right-of-Way.
o Agency Permits from Army Corps of Engineers, Regional Water Quality Control Board and the California Department of Fish and Wildlife are required to be issued prior to starting project construction. Updated timelines from Agencies to issue permits are now March or April. o Executed grant agreement with State Coastal Conservancy for $3,813,000. Funding will be used to support project construction including required mitigation work. • General Plan Land Use Element Update:
o Completed format changes to Admin Draft LUE Update.
o Evaluated requests from property owners to rezone their property for prospective inclusion in the LUE Update.
o Working with consultants to complete Draft Environmental Impact Report (EIR) and release for public review.
o Final LUE update and EIR are anticipated for completion in May 2024. Project updates can be found on the project website. https://willitslanduseupdate.com/ • Caltrans Clean California Grant:
o Established bi-weekly project coordination meetings with key staff. o Staff prioritized improvements to Main Street, Babcock and City Parks. This includes solar streetlights and a banner over Main Street as envisioned in the Main Street Corridor Enhancement Plan. Prioritized improvements also include construction of a new pavilion, playground equipment and upgraded bathrooms in City Park as well as adult playground equipment, fountain upgrades and improved lighting in Babcock Park. Staff from multiple departments are teaming up with the goal of completing these improvements by the end of the year.
o The inaugural First Annual Clean Canvas event is set to take place on April 27th at Willits City Park. This event aims to foster environmental consciousness through engaging activities such as chalk art, litter prevention, and educational initiatives. Our department has already initiated outreach efforts by distributing Save the Date posters to local businesses and community Community Development February 2024 | Report
2 groups, and we eagerly anticipate the participation of artists, sponsors, and volunteers once applications are released.
• Willits Housing Rehabilitation Program:
o Established bi-weekly project coordination meetings with key staff and consultants. o Developed project timeline to complete program guidelines and present to Council at the May 22nd meeting. The goal is to create the home rehabilitation revolving loan program and begin lending out funds this summer.
o Staff anticipates holding a community meeting in April to solicit public comments on the program guidelines and another community meeting in June to introduce the program to the public.
• Downtown Willits Signage Project:
o Caltrans staff has forwarded a work order to their sign crew and installation of “Downtown Willits” signs are expected to be installed in April. Signs will be located at the northern Highway 101 interchange and at Highway 20, near its intersection with Main Street. The purpose of signage is to enhance visibility of downtown Willits businesses and civic destinations thereby enticing increased vehicular traffic to these vital destinations.

Staffing Items
• None.

Budget Status
• No items to report.

Focus for Next Month
• General Plan LUE Update and SOI Amendment:
o Complete LUE Public draft.
o Complete Public Draft Environmental Impact Report.
o Develop Draft General Plan Land Use Diagram.
• Trail Project:
o Complete application to CPUC to approve trail public crossing designs. o Complete contract amendment with GHD to complete off-site mitigation design and environmental review (to be funded by SCC Grant).
• Sidewalk Ordinance:
o Develop draft ordinance language.
o Tentatively scheduled for April 24th Council meeting. • Clean California Grant:
o Obtain engineering and design services to support the project. Funds are available in the grant to support these third-party services.
o Planning for Clean Canvas event on April 27, 2024 to be held in City Park. • Housing:
o Coordinate meetings between housing developers and property owners to facilitate construction of new housing consistent with the City General Plan. 3 • Willits Housing Rehabilitation Program:
o Develop program documents and guidelines. This includes items such as applications, intake procedures, eligibility requirements, scoring criteria and worksheets, contractor RFQ, etc. o Finalize community outreach plan.

Monthly Achievements & Activities
• Completing Fiscal Year 2021-2022 Audit.
o Estimated completion of Audit is end of April.
• Completed the Low Income Household Water Assistance Program (LIHWAP) reporting for the receipt of payments for aiding citizens who have fallen behind on their payments for water.

Preventing 26 disconnections and restoring one connection. • Revised the schedule of the weekly check run to ensure its completion before the close of the business day each Thursday.

Project Updates
• Budget:
o Began budget review with Departments.
o Salary Model ready.
o Discussed capital projects for the Wastewater Treatment Facility. • Bank Reconciliation for Fiscal Year 2022-2023 started. • Springbrook transition:
o Integrated the scanning of processed invoices to establish their entries in the system.

Staffing Items
• Acquired services from Eidie Baily company to assist in audits and budgeting. Set up portal for data exchange and started working on year-end items.
• Morgan Riley has the responsibility of payroll processing.

Budget Status
• Sent out initial timeline for the next annual Budget. o Breaking out extra time to work on annual Budget instead of biennial Budget. • Set up Department Spreadsheets for Budget Preparation. • Expecting a revised CIP list from Services & Facilities next month.

Focus for Next Month
• Budget for Fiscal Year 2024-2025.

Finance February 2024 | Report
1 Monthly Achievements & Activities
February 2023 February 2024
• 911 Calls Received 44 46
• Calls for service (CFS) 607 427
• Cases 74 46
• Arrests 40 20
• Citations 81 24
• Traffic Stops 150 64
Project Updates
• No items to report.

Staffing Items
• Dispatcher Anothy Castillo has successfully completed his probationary period, effective March 4th.
• Police Officer Trainee Alex Garza continued the Basic Police Academy at the College of the Redwoods and has successfully completed his second month of law enforcement education and training.
• Community Services Officer Chris Dendy successfully completed his initial field training program and is now authorized to perform CSO duties for the City of Willits. CSO Dendy also completed a portion of his 832PC introductory course, covering topics like laws of arrest, search and seizure, ethics, firearms, and arrest methods, and will finish the 832PC training program in March of 2024.
• The Department has an ongoing recruitment to fill vacancies for Dispatcher and Community Service Officer, as well as Police Officer and Police Sergeant. • Applicant Donovan Shively successfully completed the hiring process and is scheduled to start employment on April 1st as a Police Officer Trainee, and will be attending the Santa Rosa Training Center Police Academy, beginning April 8th and graduating August 23rd. • The California Commission on Peace Officer Standards and Training (POST) completed its biannual compliance audit to ensure legislatively mandated training and hiring standards are being met, and the department received POST’s compliance inspection notification of a successful audit of our department’s hiring practices and training compliance in February. • Department staffing stands at about 50-percent of authorized strength.

Police Department February 2024 | Report
2 Budget Status
• No items to report.

Focus for Next Month
• Continuing additional training for CSO Dendy, including deployment of the City’s speed awareness trailer.
• Continue public education campaign regarding traffic safety. • Acting Sergeant Avalos will be attending DUI enforcement training. • CSO Dendy will be finishing 832PC Training.
• Department personnel will be receiving NARCAN training. Naloxone is a life-saving medication that can reverse an overdose from opioids—including heroin, fentanyl, and prescription opioid medications—when given in time.
• Continued recruitment for vacancies in both sworn and non-sworn positions. 1 Monthly Achievements & Activities
• Approximately seven-tons of cold mix asphalt was distributed throughout the City to patch potholes and address pavement issues in problem areas.
• Preparing invoices seeking reimbursement from CALTRANS for the sections of roadway the City provides street sweeping within their right-of-way. These sections include Highway 20 and Highway 20 West that are within the City.
• Repaired and restored the Recreation Grove Park after being heavily vandalized. The damage was so extensive that it required their closure for several days. • Started mowing and preparing the athletic fields. Crews worked between storms to keep things mowed. Efforts will increase once the ground is dry enough. • Replaced street names, traffic control, and regulatory signs. Many were damaged, stolen, and/or just faded making them difficult to. The focus has been on the east side, with the west side scheduled for evaluation next fiscal year.
• Routine storm drain clearing, and debris removal minimized the need for callouts for flood related issues. Staff are researching into the logistics of installing permanent advisory signs in problem areas prone to inundation. This would reduce the need for barricades and offer a more permanent solution.
• Performing vehicle and equipment maintenance to prepare for the upcoming spring season.

Updating material inventories for yearly replenishing. This includes mulch for the planting strips and playgrounds.
• Contacted Cold Creek Compost to see of their availability to donate compost for the community.

They provided a load last year and it was very well received. Hopefully, this can be coordinated for next month to coincide with Earth Day, giving time for proper promotion.

Project Updates
• Set sign stubs at the intersection of Pine and Maple Streets. The stop signs are built and ready to install once the weather allows for the curb and pavement markings. • The Streets Division performed several repairs on the Water System. • The annual flushing required crew members from all divisions. • Building Maintenance staff working to create additional office space for newly hired employees.

This includes creating offices in the portable unit at the Corp Yard and a new office in the Community Development Department for the Code Enforcement Officer. Both these projects are near completion.
• Repaired the armco barrier at the bottom of Sherwood Road. The damage resulted from a vehicle impact.

Services & Facilities February 2024 | Report
2 Staffing Items
• No items to report.

Budget Status
• CIP and deferred maintenance projects are being identified and prioritized for the spring and summer.

Focus for Next Month
• Finish installing the stop signs and pavement markings at the intersection of Pine and Maple Streets.
• Finish flushing the distribution system.
• Prepare the athletic fields for the upcoming season.
• Post-winter pavement repairs as needed.
• Continue moving forward with planning and scheduling for projects funded by the Clean California Grant.
• Replenish wood chip mulch at the park playgrounds and planter strips. • Finish the office remodel in the Services and Facilities modular unit and complete the reconfiguration in the Community Development Department. • Finish painting the picnic tables at Recreation Grove. • Coordinate a community compost give away for April.
• Pack up the flooded barricades and closure signs for the season and identify suitable locations for permanent installations.
1 Monthly Achievements & Activities
• Cleaned 6,710-lineal feet of sewer mainline.
• Completed one sewer lateral inspection for home sales. • Replaced micro switch on north clarifier with Fort Bragg Electric at the Wastewater Treatment Plant (WWTP).
• Worked with Apex and Primex (SCADA integrator).
• to get WWTP servers back on-line.
• Replaced water service line on W. Mendocino Avenue.
• Calibrated all flow meters at the Surface Water Treatment Plant (SWTP). • Retrieved multiple dead trees out of Morris Reservoir due to higher storm flowing waters over the dam.
• Replumbed chemical lines for the soda ash day tanks at SWTP (for corrosion control). • Dewatered and put air in the Northbrook Pressure Station. Fixed the Station’s pump impeller position and installed a new redundant pump.
• Repaired failed potassium permanganate (oxidizer for iron and manganese) pump at the SWTP raw water pump station.
• Repaired air compressor air actuated valves at the Groundwater Treatment Plant (GWTP). • Replaced failed breaker on the combined turbidity meter at the SWTP. • Worked with AT&T to get pump control communications back to the Berryhill Pump Station.

The failure was due to a broken line on the AT&T distribution side. • Completed cathodic protection annual inspections on all steel water distribution storage tanks. • SCADA integrator and Maple Systems worked with the operators at the SWTP to repair the WINN 911 auto dialer system.

Project Updates
• Reservoir Capacity: Morris 662-acre feet and Centennial 501-acre feet equates to 89-percent of full capacity (March 8th). Both reservoirs are overtopping spillways. • Feb. 2024 Water Usage: SWTP: 15,745794 MG. Feb. 2023: 13,131,931 MG.

GWTP: 0 MG. Feb. 2023: 1,500,000 MG.

Totals: 15,745,794 MG. Feb. 2023: 14,631,931 MG.
• Non-Potable Water Usage [Truck Fill Station]: 3,466 K/Gals. Feb. 2023: 11,818 K/Gals. • February 2024 Wastewater Treatment Plant Flows:96,991,845 MG. • Tap Master installed fourteen-inch mainline valve on S. Main Street.

Utilities February 2024 | Report
2 • Started annual flushing program. Completed the following: (1) E. Hill RD; (2) Haehl Creek Subdivision; (3) Baechtel RD, Shell LN; (4) Willow LN; (5) Harrah’s Manor Subdivision; and (6) Evening flushing on Main Street from Browns Corner north to Glen Mark storage. Notices were hand delivered to all businesses on the S. HWY 20 and Main Street Corridor in anticipation of the flushing.

Staffing Items
• Welcomed back operator Bud Fritz to the Water Treatment Plant.

Budget Status
• No items to report.

Focus for Next Month
• Schedule annual dam inspections with the Division of Dam Safety. • Schedule GWTP media removal and replacement with water surplus. • Schedule a site visit during the second week of April for the proposed inflatable dam at Centennial Reservoir with Division of Dams Safety.
• Schedule Wipf Construction to replace the broken fire hydrant and repair failed culvert on S.

Main Street at Franklin Ave.
• Schedule new server and software upgrade at WWTP with Apex and Primex. • Install seasonal dam boards at Centennial Reservoir.