111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org
WILLITS CITY COUNCIL
AGENDA
APRIL 24, 2024 | 6:30 PM | CITY COUNCIL CHAMBERS
1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.
2. PUBLIC COMMUNICATIONS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on the agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
Members of the public are asked to observe the rules of decorum. While the City Council welcomes public criticism of policies, procedures, programs, or services of the agency; behavior that disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and that includes, but is not limited to use of profanity, slurs, yelling from the audience, threatening remarks, physically threatening conduct, or physical or verbal displays of disrespect, will not be tolerated and the individual will be removed immediately.
3. PUBLIC MATTERS
a. Bi-monthly Update from the Chamber of Commerce to include a status of the Memorial Day Week Car Show.
b. Update from the Little Lake Fire District (written report). c. Update from Third District County Supervisor John Haschak. d. Willits Police Department – Commendation of Service Excellence for Officers C. Pearson, D.
Angell, J. Gale, and Dispatcher M. Stainbrook for their combined performances on March 28th.
4. ENACTMENT OF ORDINANCES
None.
5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.
The following items as presented are before the City Council for approval or denial:
a. City Council Minutes:
i. April 10, 2024.
6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest. a. Building Activity Report – February 2024.
Willits City Council Agenda – April 24, 2024
b. Building Activity Report – March 2024.
c. Business License Activity Report – March 2024.
7. COMMISSIONS, AGENCIES AND AUTHORITIES
The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency.
8. CITY MANAGER REPORTS AND RECOMMENDATIONS
a. ARPA Projects. A project list and budget adhering to the instructions provided by the City Council at the April 10th meeting – [see attached documents]. b. Review of Capital Projects. An assessment of the Capital Improvement Plan Implementation alongside the City Council Goals – [see attached documents]. c. Verbal Reports – No Action.
9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. None.
10. DEPARTMENT MONTHLY REPORTS – (presented at the second meeting of each month) a. Airport. b. Community Dev. c. Finance. d. Police Dept. e. Services & Facilities. f. Utilities.
11. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS
12. GOOD & WELFARE
13. CLOSED SESSION NOTICE
a. None.
14. ADJOURNMENT
Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90- days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.
I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.
Dated this 18th day of April 2024.
Delores Pedersen, City Clerk
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7113 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.
Additional Meeting Information for Interested Parties
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM.
Little Lake
Fire PROTECTION District
74 E. Commercial St. Willits, California 95490
(707)459-6271
City Council Meeting: April 2024 update
Fire Department Update
Calls to Service: March 71 calls
Around the Firehouse
The department has been hosting elementary schools for fire education. The association is still on for the Poker Fundraiser on April 27th , 2024. Sign ins are at 4PM, and event starts at 5PM located at Sparetime Supply. Our department has been receiving cute thank you cards from the schools that visited for fire education. Schools often visit or our training officer will go to the high school to teach.
Training
5 firefighters completed a S290 class on fire weather behavior. There will be two upcoming classes hosted at Little Lake Fire for radio edicate and strike team training. At the end of April there will be an over the embankment drill out Highway 20. Urban Search and Rescue will be training at Station 541 in May.
Equipment
We are still in the process of finding a new duty rig as we are down two rigs. Our new engine 5469 should be in service in the next week or two.
3b
3d
111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX
WILLITS CITY COUNCIL
MINUTES
WEDNESDAY, APRIL 10, 2024
Mayor Rodriguez called a regular meeting of the City Council to order at 6:30 p.m., in Council Chambers. The meeting was preceded by the pledge to the flag.
Roll Call: Councilmembers Madge Strong, Larry Stranske, Greta Kanne, Vice Mayor Gerardo Gonzalez and Mayor Saprina Rodriguez were present.
Also present were staff members: Brian Bender, City Manager; Cathy Moorhead, Assistant City Manager; Jim Lance, City Attorney; Dusty Duley, Community Development Director; Manuel Orozco, Finance Director; Walter Kolon, Services and Facilities Director; Chris Dewey, Interim Police Chief; and Delores Pedersen, City Clerk.
2. Public Communications
Rosamond Crowder thanked the Council for hiring EBA Engineering to study the possibility of arsenic migrating into the Alias Well and also expressed concern over the City’s Water Rights for the Centennial Reservoir.
Kirk Lumpkin expressed concern over the City being out of compliance with California Department Fish and Wildlife required dam releases required by the water rights.
3. Public Matters
a. None presented.
4. Enactment of Ordinances
None presented.
5. Consent Calendar
The following item(s) are recommended for approval or denial, as follows:
a. City Council Minutes:
i. March 27, 2024.
Public Comment: None presented.
Moved by Stranske/Seconded by Strong and carried unanimously to approve Consent Calendar item(s) (a).
6. Monthly Activity Reports
Matters that do not require action by the City Council but are of public interest. a. None presented.
Willits City Council Minutes of April 10, 2024 Page 2 of 4
7. Commissions, Agencies and Authorities
None presented.
8. City Manager Reports and Recommendations+
a. Proposed ARPA Projects. A list of projects for the City Council to consider before adopting the final budget allocation plan – [see attached documents].
City Manager Bender asked the Council to make a list of viable projects. The City received $1.1 million in American Rescue Plan Funds (ARPA), the list consists of $1.9 million, City Manager Bender asked Council to reduce the list to $1.1 million.
Public Comment: Dave Bebee requested that the City upgrade the restrooms in the parks. Dusty Duley, Community Development Director, provided an update regarding the Clean California Grant and that a potion of the funds will be used to rehab the bathrooms in the Rec Grove Park.
Moved by Kanne/Seconded by Gonzalez and carried unanimously to give direction to the City Manager to accept the Proposed Ameran Rescue Plan (ARPA) Projects list with the following changes; reducing item 7, Land Use Plan Recommendation Implementation and Item 10, Rec Grove Facility Improvements to fit within the budget and eliminate item 5.4, $25,000 Contribution to Economic Development & Finance Corporation and item 17, West Van Lane Pedestrian Improvements with the understanding that Council will readdress item 17 under an alternate funding source at a later date.
b. Verbal Reports
City manager Bender gave an update on the Master Tax sharing agreement process.
The agreement was pulled from the Board of Supervisors Agenda at the last minute for the meeting on April 9, 2024. Due to the administration changes in both Point Arena and Fort Bragg there were concerns expressed by these two organizations about the intent of the agreement provisions and how it would affect their proposed annexations or relationships with the County. The City Managers will have a meeting the week of April 15th and reexamine what can be done to repackage the agreement and present it to the Board of Supervisors at a later meeting.
Public Comment: None presented.
9. Department Recommendations (Action Items)
a. None presented.
10. Department Monthly Reports – (presented at the second meeting of each month). a. None presented.
No action taken.
11. City Council Announcements, Communications and Reports Councilmember Kanne
Mendocino Council of Governments (MCOG) – Attending the MCOG Town Hall meeting being hosted in Fort Bragg on April 17th.
Reported that she had an excellent meeting with City Manager Bender on April 10th, feels he is always willing to listen to questions that she has from the previous week and often responds with in day or two with answers.
Willits City Council Minutes of April 10, 2024 Page 3 of 4 Councilmember Kanne also wanted to make the community aware that she and City Staff have not forgotten about the derelict train cars on Railroad Avenue. Staff is working diligently to have at least some partial resolution before summer is over.
Councilmember Strong
Economic Development & Financing Corporation (EDFC) - Meeting May 9th. Mendocino Solid Waste Management Authority (MSWMA) - Meeting May 16th. Sonoma Clean Power – Doing fine financially, has a surplus going into reserves. Lot of the positive cash flow goes back to customers. Reminds the community that Sonoma Clean Power rates are 7% lower than PG&E rates.
Shares the concern of the city being publicly transparent with how the City is meeting their Water Rights Obligations.
Expressed her support over a resolution in support of calling for a cease fire in Gaza.
Councilmember Stranske
Water/Wastewater Committee – Thanked the public for bringing up their water concerns.
Visted the Airport with Assistant Manager Moorhead and Walter Kolon, Services and Facilities Director, Mr. Stranske stated that the work that has been done at the airport is very nice.
Attended the walking tour of the E. Commercial St. Corridor and what will be funded with the Clean California Grant.
Councilmember Gonzalez
League of California Cities/Redwood Empire Division – Meeting on May 3rd.
Mayor Rodriguez
City Manager Bender and Robert Pinoli, Mendocino Railway President, meeting expressed concerns about overgrowth and lighting along the railroad tracks. Chamber of Commerce – Annual Memorial Car Show was approved at the Chamber of Commerce’s monthly meeting.
Caltrans – Went on the walking tour of the E. Commercial St. Corridor and what will be funded with the Clean California Grant. There was discussion on all the improvements that will be paid for by the Clean California Grant.
Public Comment: None presented.
No action taken.
12. Good & Welfare
Councilmember Gonzalez – Sober Grad is currently selling tickets for their Tri-Tip Dinner Fundraiser on April 26th.
Councilmember Kanne – Expressed her gratitude to the Public Works Crew that was out installing stop signs on North St. and Laurel.
The City Council Convened to Closed Session at 7:42 p.m.
13. Closed Session Notice
a. Conference with Labor Negotiator Pursuant to Government Code §54957.6 – Agency Negotiator: Brian Bender City Manager and Patrick Clark, Patrick Clark Consulting.
Employee Organization(s): International Brotherhood of Electrical Workers (IBEW), Willits Police Officers Association (WPOA), and Management Team.
The City Council reconvened to open session at 8:49 p.m. report that no action was taken at Closed Session on item 13a.
Willits City Council Minutes of April 10, 2024 Page 4 of 4 b. Pursuant to Government Code §54957 – Public Employee (Annual) Performance Evaluation – City Manager. Phase III.
The City Council reconvened to open session at 8:49 p.m. and reported that in closed session the City Council issued the City Manager his performance evaluation.
Motioned by Gonzalez/Seconded by Kanne and passed with a vote of 4/1 - with Stranske dissenting to approve 1) extending the Employment Agreement to January 3, 2029. 2) updating Section 3 of the agreement - Termination of Employment Severance Pay was amended from six to nine months. 3) given a one-time Merit Increase of $5,000 which will be applied to City Manager Benders 457 Retirement Plan. 4) upon exemplary evaluation at the 5-year anniversary employee shall receive an additional Merit Increase of $5,000. The last sentence under Section 4 was stricken from the agreement.
Motioned by Gonzalez/Seconded by Kanne passed 4/1 with Stranske dissenting to remove City Manager Bender from the Management bargaining unit.
Motioned by Gonzales/Seconded by Rodriguez and passed unanimously to give City Manager Bender a vote of confidence and a satisfactory evaluation.
14. Adjournment
Mayor Rodriguez declared the meeting adjourned at 8:54 p.m. _____________________________
SAPRINA RODRIGUEZ, Mayor
City Council for the City of Willits
ATTEST:
__________________________
DELORES PEDERSEN
City Clerk
Permit Summary Report (Total Fees Paid)
Current
Month
February 2024
Month Last
Year
February 2023
Current Yr-ToDate
7/1/2023 - 2/29/2024
Last Yr-To-Date
7/1/2022 -
2/28/2023
Building
Count 1 4 34 38
Total Fees $316.86 $1,604.77 $12,386.20 $72,375.83
Fees Paid $316.86 $1,604.77 $12,386.20 $72,375.83
Total Valuation 10,000.00 92,000.00 657,024.35 6,339,632.36 Total Square Feet 0 0 2,126 6,351
Administrative $117.81 $136.01 $4,315.91 $18,757.02
BSF $1.00 $6.00 $33.00 $272.00
Building Department (OTC Permit Fees) $0.00 $0.00 $689.00 $270.00 Building Department (Permit Fees) $181.25 $1,320.50 $6,519.08 $39,238.34 Building Miscellaneous Fees $0.00 $0.00 $0.00 $3,483.60 GPM $14.00 $128.80 $710.68 $8,834.23
SMIP Commercial $2.80 $2.80 $94.79 $1,304.43
SMIP Residential $0.00 $10.66 $23.74 $216.21
Demolition
Count 2 0 5 3
Total Fees $915.49 $0.00 $1,847.59 $1,205.98
Fees Paid $915.49 $0.00 $1,847.59 $1,205.98
Total Valuation 36,000.00 0.00 70,700.00 101,700.00
Total Square Feet 0 0 4,885 0
Administrative $320.29 $0.00 $589.37 $0.00
BSF $3.00 $0.00 $7.00 $1.00
Building Department (OTC Permit Fees) $0.00 $0.00 $0.00 $0.00 Building Department (Permit Fees) $531.50 $0.00 $1,132.97 $1,062.10 Building Miscellaneous Fees $0.00 $0.00 $0.00 $0.00
GPM $50.40 $0.00 $98.98 $142.38
SMIP Commercial $9.80 $0.00 $18.12 $0.00
SMIP Residential $0.50 $0.00 $1.15 $0.50
Electrical
Count 0 1 10 17
Total Fees $0.00 $127.79 $2,192.47 $2,205.22
Fees Paid $0.00 $127.79 $2,192.47 $2,205.22
Total Valuation 0.00 12,275.00 139,299.00 76,855.00
Total Square Feet 0 0 0 0
Administrative $0.00 $0.00 $493.78 $0.00
BSF $0.00 $1.00 $13.00 $17.00
Building Department (OTC Permit Fees) $0.00 $108.00 $944.00 $1,554.00 Building Department (Permit Fees) $0.00 $0.00 $522.75 $506.70 Building Miscellaneous Fees $0.00 $0.00 $0.00 $0.00
GPM $0.00 $17.19 $195.02 $107.60
SMIP Commercial $0.00 $0.00 $7.92 $13.30
SMIP Residential $0.00 $1.60 $16.00 $6.62
Grading
Count 0 0 1 0
Total Fees $0.00 $0.00 $0.00 $0.00
Fees Paid $0.00 $0.00 $0.00 $0.00
Total Valuation 0.00 0.00 0.00 0.00
Total Square Feet 0 0 0 0
6a
A
dministrative$0.00$0.00$0.00$0.00
BSF$0.00$0.00$0.00$0.00
BuildingDepartment(OTCPermitFees)$0.00$0.00$0.00$0.00
BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$0.00
SMIPResidential $0.00$0.00$0.00$0.00
Mechanical Count
40147
Total Fees$568.94$0.00$1,741.49$870.18
FeesPaid$568.94$0.00$1,741.49$870.18
Total Valuation33,005.000.00116,774.0070,054.90
Total SquareFeet001,0000
Administrative$0.00$0.00$0.00$0.00
BSF$4.00$0.00$14.00$7.00
BuildingDepartment(OTCPermitFees)$513.00$0.00$1,539.00$756.00 BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$46.21$0.00$170.49$98.08
SMIPCommercial $2.68$0.00$3.35$0.00
SMIPResidential $3.05$0.00$14.65$9.10
Plumbing
Count1052
Total Fees$46.15$0.00$704.96$169.62
FeesPaid$46.15$0.00$704.96$169.62
Total Valuation600.000.0028,700.003,300.00
Total SquareFeet0000
Administrative$17.26$0.00$193.73$0.00
BSF$1.00$0.00$5.00$2.00
BuildingDepartment(OTCPermitFees)$0.00$0.00$162.00$162.00 BuildingDepartment(PermitFees)$26.55$0.00$298.05$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.84$0.00$40.18$4.62
SMIPCommercial $0.50$0.00$3.02$0.00
SMIPResidential $0.00$0.00$2.98$1.00
Re-Roof
Count222825
Total Fees$143.82$187.72$2,509.11$2,572.36
FeesPaid$143.82$187.72$2,509.11$2,572.36
Total Valuation12,900.0015,500.00289,054.00322,218.00
Total SquareFeet0010,30017,569
Administrative$0.00$0.00$81.00$0.00
BSF$2.00$2.00$29.00$27.00
BuildingDepartment(OTCPermitFees)$122.00$162.00$1,958.00$2,079.00 BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$18.06$21.70$393.47$425.52
SMIPCommercial $0.00$0.00$20.25$10.02
SMIPResidential $1.76$2.02$27.39$30.82
SewerLateral Inspection
Count0000
Total Fees$0.00$0.00$0.00$0.00
FeesPaid$0.00$0.00$0.00$0.00
Total Valuation0.000.000.000.00
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$0.00$0.00$0.00$0.00
BuildingDepartment(OTCPermitFees)$0.00$0.00$0.00$0.00
BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$0.00
SMIPResidential $0.00$0.00$0.00$0.00
S
olar
Count11819
Total Fees$365.50$519.13$3,228.74$8,942.45
FeesPaid$365.50$519.13$3,228.74$8,942.45
Total Valuation9,480.0011,850.00267,728.31382,513.85
Total SquareFeet0000
Administrative$0.00$0.00$100.00$383.41
BSF$1.00$1.00$9.00$23.00
BuildingDepartment(OTCPermitFees)$350.00$500.00$2,938.08$7,600.00 BuildingDepartment(PermitFees)$0.00$0.00$0.00$377.25
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$13.27$16.59$166.22$508.02
SMIPCommercial $0.00$0.00$0.00$6.72
SMIPResidential $1.23$1.54$15.44$44.05
Total Count118105111
Total Fees$2,356.76$2,439.41$24,610.56$88,341.64
Total FeesPaid$2,356.76$2,439.41$24,610.56$88,341.64
Total Valuation101,985.00131,625.001,569,279.667,296,274.11 Total SquareFeet0018,31123,920
Total Administrative$455.36$136.01$5,773.79$19,140.43
Total BSF$12.00$10.00$110.00$349.00
Total BuildingDepartment(OTCPermit
Fees)
$985.00$770.00$8,230.08$12,421.00
Total BuildingDepartment(PermitFees)$739.30$1,320.50$8,472.85$41,184.39 Total BuildingMiscellaneousFees$0.00$0.00$0.00$3,483.60 Total GPM$142.78$184.28$1,775.04$10,120.45
Total SMIPCommercial $15.78$2.80$147.45$1,334.47
Total SMIPResidential $6.54$15.82$101.35$308.30
Permit Summary Report (Total Fees Paid)
Current
Month
March 2024
Month Last
Year
March 2023
Current Yr-ToDate
7/1/2023 -
3/31/2024
Last Yr-ToDate
7/1/2022 -
3/31/2023
Building
Count 5 6 41 44
Total Fees $1,716.02 $10,110.57 $15,093.06 $82,486.40
Fees Paid $1,716.02 $10,110.57 $15,093.06 $82,486.40
Total Valuation 55,300.00 680,273.43 773,324.35 7,019,905.79 Total Square Feet 10,214 1,701 11,806 8,052
Administrative $441.18 $3,522.82 $5,383.89 $22,279.84
BSF $6.00 $30.00 $41.00 $302.00
Building Department (OTC Permit
Fees) $0.00 $0.00 $689.00 $270.00
Building Department (Permit Fees) $1,182.58 $5,419.73 $8,036.16 $44,658.07 Building Miscellaneous Fees $0.00 $0.00 $0.00 $3,483.60 GPM $77.42 $952.38 $813.30 $9,786.61
SMIP Commercial $3.08 $181.24 $97.87 $1,485.67
SMIP Residential $5.76 $4.40 $31.84 $220.61
Demolition
Count 1 0 6 3
Total Fees $66.84 $0.00 $1,914.43 $1,205.98
Fees Paid $66.84 $0.00 $1,914.43 $1,205.98
Total Valuation 1,000.00 0.00 71,700.00 101,700.00
Total Square Feet 0 0 4,885 0
Administrative $25.19 $0.00 $614.56 $0.00
BSF $1.00 $0.00 $8.00 $1.00
Building Department (OTC Permit
Fees) $0.00 $0.00 $0.00 $0.00
Building Department (Permit Fees) $38.75 $0.00 $1,171.72 $1,062.10 Building Miscellaneous Fees $0.00 $0.00 $0.00 $0.00
GPM $1.40 $0.00 $100.38 $142.38
SMIP Commercial $0.00 $0.00 $18.12 $0.00
SMIP Residential $0.50 $0.00 $1.65 $0.50
Electrical
Count 4 2 14 19
Total Fees $488.36 $885.40 $2,680.83 $3,090.62
Fees Paid $488.36 $885.40 $2,680.83 $3,090.62
Total Valuation 17,300.00 25,933.66 156,599.00 102,788.66 Total Square Feet 0 0 0 0
Administrative $0.00 $315.51 $493.78 $315.51
BSF $4.00 $2.00 $17.00 $19.00
Building Department (OTC Permit
Fees) $432.00 $162.00 $1,376.00 $1,716.00
Building Department (Permit Fees) $23.50 $362.32 $546.25 $869.02 6b
B
uildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$24.22$36.31$219.24$143.91
SMIPCommercial $3.64$7.26$11.56$20.56
SMIPResidential $1.00$0.00$17.00$6.62
Grading
Count0010
Total Fees$0.00$0.00$0.00$0.00
FeesPaid$0.00$0.00$0.00$0.00
Total Valuation0.000.000.000.00
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$0.00$0.00$0.00$0.00
BuildingDepartment(OTCPermit
Fees)
$0.00$0.00$0.00$0.00
BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$0.00
SMIPResidential $0.00$0.00$0.00$0.00
Mechanical Count
20167
Total Fees$132.82$0.00$1,874.31$870.18
FeesPaid$132.82$0.00$1,874.31$870.18
Total Valuation23,446.000.00140,220.0070,054.90
Total SquareFeet001,0000
Administrative$0.00$0.00$0.00$0.00
BSF$1.00$0.00$15.00$7.00
BuildingDepartment(OTCPermit
Fees)
$108.00$0.00$1,647.00$756.00
BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$21.80$0.00$192.29$98.08
SMIPCommercial $0.00$0.00$3.35$0.00
SMIPResidential $2.02$0.00$16.67$9.10
Plumbing
Count0052
Total Fees$0.00$0.00$704.96$169.62
FeesPaid$0.00$0.00$704.96$169.62
Total Valuation0.000.0028,700.003,300.00
Total SquareFeet0000
Administrative$0.00$0.00$193.73$0.00
BSF$0.00$0.00$5.00$2.00
BuildingDepartment(OTCPermit
Fees)
$0.00$0.00$162.00$162.00
BuildingDepartment(PermitFees)$0.00$0.00$298.05$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$0.00$40.18$4.62
SMIPCommercial $0.00$0.00$3.02$0.00
SMIPResidential $0.00$0.00$2.98$1.00
Re-Roof
Count303125
Total Fees$301.07$0.00$2,810.18$2,572.36
FeesPaid$301.07$0.00$2,810.18$2,572.36
Total Valuation36,000.000.00325,054.00322,218.00
Total SquareFeet1,500011,80017,569
Administrative$0.00$0.00$81.00$0.00
BSF$3.00$0.00$32.00$27.00
BuildingDepartment(OTCPermit$243.00$0.00$2,201.00$2,079.00 F
ees)
BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$50.40$0.00$443.87$425.52
SMIPCommercial $0.00$0.00$20.25$10.02
SMIPResidential $4.67$0.00$32.06$30.82
SewerLateral Inspection
Count0000
Total Fees$0.00$0.00$0.00$0.00
FeesPaid$0.00$0.00$0.00$0.00
Total Valuation0.000.000.000.00
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$0.00$0.00$0.00$0.00
BuildingDepartment(OTCPermit
Fees)
$0.00$0.00$0.00$0.00
BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$0.00
SMIPResidential $0.00$0.00$0.00$0.00
Solar
Count07826
Total Fees$0.00$5,944.77$3,228.74$14,887.22
FeesPaid$0.00$5,944.77$3,228.74$14,887.22
Total Valuation0.00270,616.73267,728.31653,130.58
Total SquareFeet0000
Administrative$0.00$1,364.58$100.00$1,747.99
BSF$0.00$13.00$9.00$36.00
BuildingDepartment(OTCPermit
Fees)
$0.00$2,200.00$2,938.08$9,800.00
BuildingDepartment(PermitFees)$0.00$1,924.50$0.00$2,301.75 BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$378.86$166.22$886.88
SMIPCommercial $0.00$53.48$0.00$60.20
SMIPResidential $0.00$10.35$15.44$54.40
Total Count1515122126
Total Fees$2,705.11$16,940.74$28,306.51$105,282.38
Total FeesPaid$2,705.11$16,940.74$28,306.51$105,282.38
Total Valuation133,046.00976,823.821,763,325.668,273,097.93 Total SquareFeet11,7141,70129,49125,621
Total Administrative$466.37$5,202.91$6,866.96$24,343.34 Total BSF$15.00$45.00$127.00$394.00
Total BuildingDepartment(OTC
PermitFees)
$783.00$2,362.00$9,013.08$14,783.00
Total BuildingDepartment(Permit
Fees)
$1,244.83$7,706.55$10,052.18$48,890.94
Total BuildingMiscellaneousFees$0.00$0.00$0.00$3,483.60 Total GPM$175.24$1,367.55$1,975.48$11,488.00
Total SMIPCommercial $6.72$241.98$154.17$1,576.45
Total SMIPResidential $13.95$14.75$117.64$323.05
BL# Business Name Name Address Date Issued Type of Bussiness 7257 B.A.S Roofing Inc Brian & Dorlene Schlerf 3001 S State St #12 Ukiah, CA 95482 3/20/2024 Roofing Contractor
7258 Adri Does Beauti Adriana Salmeron 1722 S Main St Willits, CA 95490 3/20/2024 Hair Stylist
7259 Redwood Oil Company Julie Van Alyea 50 Professional Center Dr Ste 100 Rohnert Park, CA 94928 3/20/2024 General Contractor 7260 Cash Express Services LLC Marco A Nunez Beltran 1726 S Main St Ste D Willits, CA 95490 3/20/2024 Money transfer, and check cashing
7261 Zhong Management LLC Wei Zhong 71600 Hill Rd Covelo, CA 95428 3/20/2024 Property Management
7262
7263
New Business License - March 2024
6c
Date: April 24, 2024
To: Honorable Mayor and Council Members
From: Brian P. Bender, City Manager
Subject: Agenda Item #8a
Item 8a:
The final list of projects incorporates comments expressed by the City Council at the April 10th meeting. The list also includes the following revisions after staff performed additional review of cost estimates:
➢ Carnegie Library Building Assessment.............................................$15K instead of $45K. ➢ Community Center Renovations ........................................................$50K instead of $71K. ➢ School & Wood Streets Parking Lot Light Installation .........$102K instead of $150K.
A summary of other revisions:
➢ Staff eliminated the purchase of the side-by-side service vehicle as the City is seeking a donation of an identical vehicle through another program and sponsor. Its elimination allows for the reallocation of $25K.
➢ The Land Use Plan Implementation allocation is now at $275K or $225K less than the original proposal.
➢ The Rec Grove Improvements allocation is now at $275K or $225K to $475K less than the original proposal.
➢ The budget contains a set aside of $12K to fund project management assistance for twoyears. That equates to one extra day per week for Leiloni Shine through her placement with Land Logistics.
➢ The budget has a contingency of $39,792 to cover unexpected expenses.
ATTACHMENT
Final Projects Final List | Exhibit A.
Memorandum 111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org
C i t y M a n a g e r ’ s O f f i c e
ARPA Projects Final List | 04.24.24
Project Dept. Budget Allocation
Land Use Plan Implementation. CD $275,000
Rec Grove Facility Improvements. S&F $275,000
Urban Forestry Ordinance. CD $125,000
School & Wood Streets Parking Lot lighting installation. S&F $102,000 Urban Forester. S&F/CD $100,000
Community Services: $25K for each service: Senior Center; Willits Community Services; Our Daily Bread.
Admin $75,000
Community Center Renovations: Flooring; lighting; storage space; & texture/paint backwall.
S&F $50,000
Highway 20 Park Gateway Sign. S&F $30,000
Carnegie Library Building Condition Assessment. S&F $15,000 Council Chambers: Repair front wall. S&F $15,000
Seasonal Decorations. S&F $15,000
Willits Lions Club: Scout Hut renovations. S&F $15,000
City Hall Interior: Upgrade wiring & lighting. S&F $10,000 WiFi Installation at Parks. S&F $6,000
Level 2 (or Level 3) Energy Audits: All buildings including Water & Wastewater Facilities.
S&F Unknown. Exploring
PG&E’s program that
may cover the costs.
There is a likelihood
of administration
expenses for the City.
Will use $10K as a
budget place holder.
Project Management Assistance with Land Solutions: Two-years. Admin $12,000 Contingency. Admin $39,792
Total $1,169,792
Exhibit A
Resolution No. 2024-__ 1 April 24, 2024
RESOLUTION NO. 2024-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPROVING THE USE OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS IN THE TOTAL AMOUNT OF $1,169,792.
WHEREAS, the American Rescue Plan Act of 2021 (ARPA) passed by the United States Congress and signed into law by President Biden on March 11, 2021; and WHEREAS, the American Rescue Plan includes $360 billion in direct funding to states, counties and cities to offset economic losses and increased expenses resulting from the COVID 19 Pandemic; and
WHEREAS, the City of Willits received $1,169,792 to mitigate the effects of the Pandemic on the community and to reinvest in public facilities to ensure greater resilience; and WHEREAS, staff composed a list of eligible projects based off of adopted plans and City Council priorities through their adopted organizational goals; and WHEREAS, the City Council is aware that they have the ability to amend the project list due to changes in needs and circumstances; and
WHEREAS, the City Council reviewed the list and agreed on the final projects at their April 14th meeting.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Willits as follows:
1. The City Council hereby approves the allocation of the ARPA funds set forth in Exhibit A, attached hereto.
2. The City Council authorizes the City Manager to oversee the implementation of the selected projects and provide quarterly updates to the Council.
3. Have the City’s Finance Director increase appropriations, by project, within the budget and track expenses associated with specific ARPA projects.
4. The City Council established the following instructions: (1) Reduce the allocations for implementing land use plan recommendations and for Rec Grove improvements to fit within the budget; (2) Eliminate a contribution to Economic Development & Finance Corporation; and (3) Remove the West Van Lane Pedestrian Improvements and seek alternative funding opportunities for the project.
5. The City Council selected the allocations to reinvest in the organization and the community by enhancing public facilities, parks, civic groups, and communications.
The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 24th day of April 2024, by the following vote:
Resolution No. 2024-__ 2 April 24, 2024
AYES:
NOES:
ABSENT:
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits
ATTEST:
DELORES PEDERSEN, City Clerk
Date: April 24, 2024
To: Honorable Mayor and Council Members
From: Brian P. Bender, City Manager
Subject: Agenda Item #8b
Item 8b:
At the March 27th meeting, the City Council had the opportunity to review the progress made in 2023 towards satisfying the Goals adopted by the Council. Staff is now continuing that conversation by providing a similar assessment of the Capital Improvement Plan (CIP) as measured against the adopted Goals.
As presented on March 27th, the first of the two attached documents (Adopted Goals Tracking Implementation Table | Attachment A) lists the Goals and identifies the fiscal year of project completion and the responsible Department. The second document (Capital Improvement Plan) names the projects, provides the status of each one, and connects them to the Council Goals. For convenience, the document illustrates the project status in a gradation of shades with the darkest denotes completed projects, lighter indicates ones in progress, and no shading signifies no startup. The shared Item No. links the two documents.
Overall, the organization made considerable progress towards implementing the CIP despite staff changes and working with a new financial philosophy that saw an increase in utility rates at the start of the fiscal year. To continue the momentum, staff started a comprehensive reevaluation of the CIP in advance of preparing the FY 2024-2025 Budget. The Council will need to use this summary of the CIP as a starting point during the budgeting process to select and rank forthcoming projects.
ATTACHMENTS
Capital Improvement Plan Fiscal Years 2022-2024.
Adopted Goals Tracking Implementation Table (Attachment A).
Memorandum 111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org
C i t y M a n a g e r ’ s O f f i c e
CIP Projects STATUS Status Description Council Goal(s) Item No.
New Roof/solar for Community
Center Complete Completed: 2022-2023 Admin: Goal 2 1
New Floor for community
Center Not Started PW/SF: Goal 2, Policy 2.1 2
Babcock Park Fountain Rehab Not Started Est. Start: FY24/25 PW/SF: Goal 1, Policy 1.1 3
Rec Grove Stage Rehab Not Started PW/SF: Goal 2 4
Ballfields Parking Lot Paving In Progress PW/SF: Goal 1, Policy 1.1 5
Pavement Preservation Project In Progress Completed: 2021-2022 & 2022- 2023; In-progress (2023-2024)
PW/SF: Goal 3,
Policy 3.1 6
Annual Striping Project In Progress Annual; To Be Completed PW/SF: Goal 3, Policy 3.1 7
E. Commerical Bridge Surface
Seal Not Started PW/SF: Goal 3, Policy 3.1 8
Baechtel Road Rehabilitation
Project Not Started PW/SF: Goal 3, Policy 3.1 9
E. Valley Street Bridge Not Started PW/SF: Goal 3,
Policy 3.1 10
Line Replacement Not Started PW/SF: Goal 1,
Policy 1.1 11
Maintenance Building In Progress In Progress: 2022-23 PW/SF: Goal 1, Policy 1.1 12
TV Truck Upgrade
(software/camera) In Progress In Progress: 2023-2024 (New software/hardware) PW/SF: Goal 1,
Policy 1.1 13
East Oak Street Main
Replacement Not Started PW/SF: Goal 1, Policy 1.1 14
Coast/Hwy 20 Main
Replacement Not Started PW/SF: Goal 1, Policy 1.1 15
Pipe Patching Not Started PW/SF: Goal 1,
Policy 1.1 16
Upgrade Irrigation Line
(Biosolids Field) Not Started PW/SF: Goal 1, Policy 1.1 17 Replace Fan Press Not Started PW/SF: Goal 1,
Policy 1.1 18
*VFD SWTP Complete Completed: 2023-2024 PW/SF: Goal 1,
Policy 1.1 19
*FLYGT Pump Complete Completed: 2023-2024 PW/SF: Goal 1, Policy 1.1 20
*Hydrostol Pump Complete Completed: 2023-2024 PW/SF: Goal 1, Policy 1.1 21
**Vaugh Chopper Pump In Progress In Progress: 2024 through FY 24/25
PW/SF: Goal 1,
Policy 1.1 22
**Pond Cleaning In Progress In Progress: 2024 through FY 24/25
PW/SF: Goal 1,
Policy 1.1 23
**Langemenn Gate In Progress In Progress: 2024 through FY 24/25
PW/SF: Goal 1,
Policy 1.1 24
**Manhole Repair & Sealing In Progress
Sealing In Progress: 2023-2024;
Repair Est. Start: FY24/25
through FY26/27
PW/SF: Goal 1,
Policy 1.1 25
**Tractor/Mower In Progress In Progress: 2024 through FY 24/25
PW/SF: Goal 1,
Policy 1.1 26
**SWTP Media Replacement In Progress In Progress: 2024 PW/SF: Goal 1, Policy 1.1 27
General Projects
Sewer
Streets
Parks
Capital Improvement Plan | Fiscal Years 2022-2024
CIP Goals STATUS Status Description Council Goal(s) Item No. **SWTP GAC Filters Not Started Est. Start: FY25/26 PW/SF: Goal 1, Policy 1.1 28
**Fire Prevention Abatement Not Started PW/SF: Goal 1,
Policy 1.1 29
Relocate & Upgrade Water
Main on Trestle (behind
Safeway)
In Progress In Progress: 2024 PW/SF: Goal 1,
Policy 1.1 30
Northbrook Pump House In Progress In Progress: 2024 PW/SF: Goal 1, Policy 1.1 31
Sherwood Pump Station Not Started PW/SF: Goal 1,
Policy 1.1 32
Groundwater Resiliency
Improvement Project In Progress In Progress: 2024 PW/SF: Goal 1, Policy 1.1 33 Watershed Slip Out Repair Complete Completed: FY 18/19 PW/SF: Goal 1, Policy 1.1 34
Backwash Ponds Press Not Started Est. Start: FY24/25 PW/SF: Goal 1, Policy 1.1 35
Infrastructure & Reservoir
Management In Progress In Progress: 2024 PW/SF: Goal 1, Policy 1.1 36 Centennial Inflatable Spillway
Gates In Progress In Progress: 2024 PW/SF: Goal 1, Policy 1.1 37 Maintenance & repair of plant
access roads & fences In Progress Annual PW/SF: Goal 1, Policy 1.1 38 *Raw Water Pump at Surface
Water Treatment Plant Complete Rebuilt; Completed: 2023-2024 PW/SF: Goal 1, Policy 1.1 39 *GWTP Filter Media Complete Completed: 2023-2024 PW/SF: Goal 1, Policy 1.1 40
*South Main Valve Insertion Complete Completed: 2023-2024 PW/SF: Goal 1, Policy 1.1 41
**Raw Water Pump (Backup) Not Started Est. Start: FY24/25 PW/SF: Goal 1, Policy 1.1 42
**LCRR & LSL Inventory (EPA
Mandate) In Progress In Progress: 2024 PW/SF: Goal 1, Policy 1.1 43 **Reservoir Modeling In Progress In Progress: 2024 PW/SF: Goal 1, Policy 1.1 44
**Distribution valve repair &
replacement Not Started Est. Start: FY24/25 PW/SF: Goal 1, Policy 1.1 45 **Cathodic Protection Not Started PW/SF: Goal 1,
Policy 1.1 46
Airport Fence Complete Completed 2023 PW/SF: Goal 2 47
Airport Bathroom Rehab Complete Completed 2023 PW/SF: Goal 2 48 Airport Painting Project Not Started PW/SF: Goal 2 49
Fuel Island Rebuild Complete Completed 2023 PW/SF: Goal 2 50 Signage Project Complete Completed 2023 PW/SF: Goal 2 51 Parking lot Repaving Not Started PW/SF: Goal 2 52
Blosser Lane Rehabilitation Complete Completed: 2022-2023 PW/SF: Goal 1, Policy 1.1 53
West Mendocino Rehabilitation Complete Completed: 2023-2024 PW/SF: Goal 1, Policy 1.1 54
North Street Water Main
Replacement In Progress In Progress: 2024; Part of Steel Water Main Project PW/SF: Goal 1,
Policy 1.1 55
Madrone Street Water Main
Replacement In Progress In Progress: 2023-2024; Part of Steel Water Main Project PW/SF: Goal 1,
Policy 1.1 56
Water
Airport
Combined Projects
CIP Goals STATUS Status Description Council Goal(s) Item No.
South Coast Street
Rehabilitation Not Started PW/SF: Goal 1, Policy 1.1 57 Laurel Street Water Main
Replacement Not Started Est. Start: FY 25/26 PW/SF: Goal 1, Policy 1.1 58 State & Marin Streets
Rehabilitation Not Started PW/SF: Goal 1, Policy 1.1 59 Pearl Street Water Main
Replacement Not Started Est. Start: FY 26/27 PW/SF: Goal 1, Policy 1.1 60 McKinley Street Rehabilitation Not Started Est. Start: FY 26/27 PW/SF: Goal 1, Policy 1.1 61
California-Penn Water Main
Replacement Complete Completed: 2021-2022 PW/SF: Goal 1, Policy 1.1 62 **Backhoe Not Started PW/SF: Goal 1,
Policy 1.1 63
* Indicates Project was "Completed" during FY 2023/2024 ** Indicates Project is New (To be added to Capital Improvement Plan) Item No. Highlighting indicates "X" within Implementation of Goals & Policies Table (Attachment A) Council Goals & Priorities
#
2021-222022-232023-242024-25
ADM CD PD SF Item No.
ADMINISTRATION (ADMN)
GOAL #1: Develop and implement a long-range Fiscal Sustainability Plan
1.1 Adopt annual balanced budgets
1.2 Review options for pension liability reduction
1.3 Develop a plan to replenish reserves
1.4 Provide the community with annual report on the use of increasing revenues related to Measure K, cannabis revenues and tourism revenues (annual City
GOAL #2: Become an Environmental Model City X X 1
2.1 Review and where feasible implement, options for alternative (non-fossil fuel) energy at City facilities
2.2 Explore options for converting vehicle fleet to electric power
2.3 Enact regulations regarding plastic bags, herbicides, Styrofoam ETC
2.4 Become a Tree City
2.5 Continue to implement Bicycle and Pedestrian Plan
GOAL #3: Create a Realistic Staffing Plan
GOAL #4: Develop a program to increase public awareness of the City's efforts to maintain and improve the City
4.1 Release articcles via social media, newspaper, and radio and through community partners on a regular consistent, and ongoing basis to keepthe public informed
COMMUNITY DEVELOPMENT (CD)
GOAL #1: Complete an update to the City's General Plan in the next three to five years
1.1 Complete a review of Plan Elements (components) and environmental document to determine timing, and sequencing and costs to expedite completion
1.2 Identify team members both internally and externally who will complete the work
1.3 Seek grants and other funding sources to complete work
1.4 Complete a zoning update to implement Land Use Element of the General Plan once it is updated GOAL #2: Develop a plan to encourage the construction of new housing and the presevation of existing housing stock for the City
2.1 Utilize work already completed in the Housing Element Update to identify housing opportunity sites within the City
2.2 Identify grant opportunities through the Federal Community Development Block Grant program to incentivize “affordable housing” and upgrade projects
2.3 Fund and implement a comprehensive Code Enforcement Program GOAL #3: Develop and implement economic development strategies including business retention and attraction, tourism, marketing and revenue generation
3.1 Continue to implement the Vacant Building Program as well as other programs to enhance the downtown core
3.2 Work with partners to promote program focused on bringing visitors to the City
3.3 Identify funding through the Cares Act and other sources to be used for the development of a business support program
3.4 Continue implementation of the Main Street Corridor Enhancement Program GOAL #4: Develop and complete a plan to annex properties adjacent to the City that are currently in the County
4.1 Complete Pre-zoning process
4.2 Complete a Sphere of Influence (SOI) adjustment through the Local Agency Formation Commission
4.3 Negotiate a tax-sharing agreement with the County
POLICE DEPARTMENT (PD)
GOAL #1: Maintain a Public Safety Agency - Maintain a safe community utilizing up to date law enforcement tools and delivering emergency services in a responsive and
1.1 Continue the implementation of the Council-adopted Staffing Plan
1.2 Interact with the City’s Emergency partners to complete the Emergency Operations Plan (EOP) that will reflect the City Manager as Chief Emergency Officer
1.3 Develop a Community Policing Program and Community Outreach Plan One
1.4 Continue to implement an Equipment Replacement Program and upgrade facilities as resources permit
1.5 Set performance goals and develop recruitment incentives where possible
PUBLIC WORKS / SERVICES & FACILITIES (SF)
GOAL #1: Maintain and improve infrastructure systems of water, wastewater, public facilties, and streets capable of managing future growth while responding to
Adopted Goals Tracking Implementation Table | Attachment A
1.1 Develop and implement a Capital Improvement Plan (CIP) covering a five-year period that prioritizes projects according to necessity while identifying timing and funding X X X X X 5, 12, 13, 19, 20, 21, 22, 23, 24, 25,
26, 27, 30, 31, 33, 34, 36, 37, 38, 39,
40, 41, 43, 44, 53, 54,
55, 56, 62
1.2 Complete and implement a comprehensive Groundwater Management Plan
1.3 Maintain the relationships with Brooktrails
1.4 Complete update to Flood Control Plan
GOAL #2: Increase public use of facilities over the next three years to foster civic pride, improve health, and support recreation efforts for greater involvment in local X X 47, 48, 50, 51
2.1 Improve lighting and ambiance in the Community Center
2.2 Modernize the octagon at Rec Grove with a commercial kitchen to promote greater use and increased food safety for community groups renting the facility
2.3 Install play structures at the soccer fields to increase recreational opportunities for kids of all ages GOAL #3: Develop a City Street Improvement Program capable of bringing 25-percent of City Streets to a PCI of 85 or greater within the next five years
3.1 Continue with annual Pavement Preservation Projects to maintain street quality and extend road life, using the 2019 “State of the Roads” report as guidance X X X X 6, 7
3.2 Work with Cal Trans to properly paint and restripe portions still under Caltrans control to improve safety
3.3 Develop and fund maintenance program for US 101/Main Street X Indicates Capital Improvement Project that addressed Council Goals was "Completed" or "In Progress" & the Department that completed the Item(s). See Attached Goal Description List for more detail. 1 Monthly Achievements & Activities
• The Airport received the final approval for the placement and operations from the Little Lake Fire District for the new fire gate/lane that will allow access to the facility for any fire apparatus and will also give then direct access to the upper section of the administration building (Pilot Shack). Staff worked diligently with the Fire District and especially appreciates the support and cooperation from Fire Marshall Eric Alvarez.
• The Airport acquired its first memorial bench. Months back Sharon Wolhback, wife of pilot, founder, and past president of the Willits EAA Chapter 1027, Richard Johnson contacted the City asking if we would allow her to donate a bench in Richard’s honor. The City Manager and Airport Manager approved. After several months, the beautiful bench arrived and was placed under the deck of the Pilots Shack for all pilots to enjoy. The City would like to thank Ms. Wohlback for this beautiful gift, as it will allow others to share in the memories of a vital individual in the development of the facility.
• On March 21st, staff received the Third Supplement to the Part 16 Complaint (Paul Trexel vs. City of Willits, California. The newest complaint addressed the following: (1) The City failed to calculate ground lease rents consistently; (2) The City failed to Implement inflation adjustments in lease agreements; (3) A tenant has been granted impermissible exclusive rights, and by doing so the City has also created a life safety issue. Staff has referred this document to our Airport attorney and provided the attorney with reasonable documentation for each statement made by Mr. Trexel. Staff is awaiting further information from our attorney. • On March 25th, the City received our third notice of extension from the FAA regarding the Part 16 Complaint, Paul Trexel v. City of Willits, California. The extension expires on June 25th. • We welcomed one new tenant into Hangar 16.
Airport March 2024 | Report
2 Project Updates
• Prepared Hangar #22 for the next the tenant including roof repairs and new wiring repairing. • Working with Airport Facilities Coordinator, Kenan O’Shea to reconfigure parking spaces, due to spaces lost due to the new hangar’s placement and the fire lane. Later this summer, staff will relocate the flagpole and monument that are currently in the middle of the parking lot to a different location.
• Continue to work with our consultant for a current draft budget. • Five tenants took part in having their hangar doors repaired.
Staffing Items
• No items to report.
Budget Status
• No items to report.
Focus for Next Month
• Complete staff response to Trexel’s Part 16 Complaint. • Complete a parking area inside the Airport.
• Order new windsocks.
• Weather pending, paint fuel tank, and build a cover for the new Fuel Island. 1 Monthly Achievements & Activities
• Issued fourteen Building Permits ...................................Ten in February. • Opened four Code Enforcement Cases .......................Thirteen in February. • Closed eight Code Enforcement Cases........................Two in February. • Forty-one active Code Enforcement Cases ................47 in February.
Project Updates
• Trail Project:
o Completed application to California Public Utilities Commission (CPUC) to approve trail public crossing designs. CPUC review may take up to 45-days to complete (May 2024). o Permits are required from State and Federal Agencies prior to starting construction of the trail.
The City has obtained a conditional permit from the California Department of Fish and Wildlife (CDFW) and the 404 and 401 Permits from the Army Corps of Engineers and Regional Water Quality Control Board are expected to be in hand by the end of April. o Secured permission to use $60,000 from our State Coastal Conservancy grant of $3,813,000 to complete 100-percent project designs and other bid documents. o Entered into contract with the consulting group GHD to complete environmental compliance, permitting and design of the off-site mitigation areas as required by CDFW and RWQCB. • General Plan Land Use Element Update:
o Modified contract with the consulting group Planwest Partners, Inc. to support completion of the project Environmental Impact Report as well as zoning code changes related to the LUE Update.
o Continuing to work with property owners to consider prospective rezoning of their property for inclusion in the LUE Update.
o Working with consultants to complete Draft Environmental Impact Report (EIR) and release for public review.
o Final LUE update and EIR are anticipated for completion in May 2024. Project updates can be found on the project website. https://willitslanduseupdate.com/ • Caltrans Clean California Grant:
o Continuing to hold bi-weekly project coordination meetings with project team. o Staff prioritized improvements to Main Street, Babcock and City Parks. This includes solar streetlights on and a banner over Main Street as envisioned in the Main Street Corridor Enhancement Plan. Prioritized improvements also include construction of a new pavilion and upgraded bathrooms in City Park as well as improved lighting in Babcock Park. Staff from multiple departments are teaming up with the goal of completing these improvements by the end of the year.
Community Development March 2024 | Report
2 o The inaugural First Annual Clean Canvas event is set to take place on April 27th at Willits Bud Snider City Park from 11 AM to 3 PM. This event aims to foster environmental consciousness through engaging activities such as chalk art, litter prevention, and educational initiatives. The event is free, and artists of all ages are invited to join us in the park to paint sidewalks with chalk. Flyers have been posted around the City and staff engaged local businesses and community groups to promote the event.
• City Housing Rehabilitation Program:
o Continuing to hold bi-weekly project coordination meetings with project team. o Developed project timeline to complete program guidelines and present to Council at the May 22nd meeting. The goal is to create the home rehabilitation revolving loan program and begin lending out funds this summer.
o A community meeting is scheduled for Wednesday May 1st at 6 PM to provide an overview of the program and solicit public comments prior to finalizing program recommendations to present for Council consideration.
• Caltrans Signage:
o Staff has not received any new updates since the previous Department report which noted that Caltrans staff has forwarded work order to their sign crew and installation of “Downtown Willits” signs are expected to be installed in April. Signs will be located at the northern Highway 101 interchange and at Highway 20, near its intersection with Main Street. The purpose of signage is to enhance visibility of downtown Willits businesses and civic destinations thereby enticing increased vehicular traffic to these vital destinations.
Staffing Items
• No items to report.
Budget Status
• No items to report.
Focus for Next Month
• General Plan LUE Update and SOI Amendment:
o Complete LUE Public Draft.
o Complete Public Draft Environmental Impact Report.
o Develop Draft General Plan Land Use Diagram.
o Develop Mixed Use Zoning Districts for inclusion in the Zoning Code. • Trail Project:
o Final project designs and bid documents.
o Off-site mitigation land designs.
• Sidewalk Ordinance:
o Develop draft ordinance language.
o Tentatively scheduled to present sidewalk ordinance at the May 8th Council meeting. 3 • Clean California Grant:
o Obtain engineering and design services to support the project. Funds are available in the grant to support these third-party services.
o Clean Canvas event on April 27th, to be held in Bud Snider City Park. o Meet with Caltrans staff to tour the project sites.
o Develop timeline for remaining improvements supported by the grant. All improvements must be completed by June 2026.
• Willits Housing Rehabilitation Program:
o Develop program documents and guidelines. This includes items such as applications, intake procedures, eligibility requirements, scoring criteria and worksheets, contractor RFQ, etc. o Promote and plan the May 1st community meeting.
• Mobile Vendor Ordinance
o Schedule stakeholder meetings.
o Develop draft ordinance language.
Monthly Achievements & Activities
• Completing Fiscal Year 2021-2022 Audit.
o Auditors expect to release the audit by the end of April.
Project Updates
• Fiscal Year 2024-2025 Budget:
o Departments readying their budget requests.
o Salary Model ready (will aid with the bargaining unit negotiations). o Reviewed capital projects for the Water & Wastewater Programs. • Sent Fiscal Year 2022-20233 bank reconciliation to Edie Baily for review. • Springbrook transition:
o Quarterly reporting process implemented for payroll.
Staffing Items
• Adam Bland resigned from the Accountant position. Started the recruitment process.
Budget Status
• Distributed the initial timeline for the next annual Budget. o Applying extra time to work on annual Budget instead of a biennial. • Developed Department spreadsheets for Budget preparation. • Expecting a revised CIP list from Services & Facilities.
Focus for Next Month
• Budget for Fiscal Year 2024-2025.
Finance March 2024 | Report
Monthly Achievements & Activities
March 2023 March 2024
• 911 Calls Received 59 41
• Calls for service (CFS) 658 442
• Cases 88 50
• Arrests 37 26
• Citations 63 21
• Traffic Stops 110 52
Project Updates
• The Department is assisting with the following community events:
o May 26th – Downtown Car Show.
o June 21st – Downtown Celebration.
o June 22nd/23rd – Horse Show at the Rodeo Grounds.
o June 28th – Truck Pulls.
o July 3rd – Rodeo.
o July 4th – Parade.
o June 4th-6th – Rodeo.
Staffing Items
• Police Officer Trainee Alex Garza continues to be assigned to the Basic Police Academy at the College of the Redwoods and is scheduled to graduate on July 12th. • Police Recruit Donovan Shively was hired and started the Basic Police Academy at Santa Rosa Public Safety Training Center in Windsor. Recruit Shively is scheduled to graduate from the academy on August 23rd.
• Community Services Officer Chris Dendy is working daily to assist officers, taking cold criminal cases, learning to investigate traffic collisions, transport people to the jail, and deploy the radar trailer throughout the City.
• The Department continues focus on an ongoing recruitment effort to fill vacancies for Police Officer, Dispatcher and Community Service Officer.
o There is one applicant in the background process for a full-time Dispatcher position and a second applicant in the background process for an on-call part-time Dispatcher position. o There are no applicants for any Police Officer or Community Service Officer vacancies. • Department staffing stands at about 50-percent of authorized strength.
Police Department March 2024 | Report
• A modified schedule lessens the long-term impacts of mandatory overtime assignments by giving each Officer one weekend day off. Patrol Officers currently work 60-hours per week, and average 120-hours of work per pay period. Dispatchers work 56-hours per week, and average 112-hours per pay period.
• A promotion ceremony will take place on Friday April 26th, at 6 PM to promote Sergeant Avalos and Dispatch Supervisor Stainbrook.
Budget Status
• Staff is beginning the annual budget process and is exploring replacement costs of vital infrastructure needs.
Focus for Next Month
• As staffing allows - continued traffic safety education and enforcement, with emphasis on school zones, pedestrian, speeding, and passing to the right violations. • Continued deployment of the speed awareness radar trailer. • Department personnel completed NARCAN training. Naloxone is a life-saving medication that can reverse an overdose from opioids—including heroin, fentanyl, and prescription opioid medications—when given in time.
• Officers Avalos, Gale and Cary completed drug – under the influence – recognition training. • Officers Pearson and Angell are scheduled to attend interview techniques training in April. 1 Monthly Achievements & Activities
• Converted the intersections between Pine and Maple & Laurel and North Streets to four-way controlled intersections. Installed new stop signs and pavement markings. This work satisfied the request by the Council with Resolution No. 2024-02. • power washed and cleaned up the fuel tank and containment wall at the Corporation Yard. • Maintenace crews assisted in the annual flushing of the Water Distribution System. • Repairs to storm drain basins on E. Valley Street since they experienced wash outs during the winter storms. Exploring future drainage improvement options. • Replaced multiple street, traffic control, and regulatory signs this month due to fading, damage, and/or being stolen. This is ongoing as time and budget allow. • Rehung the Arch flag in preparation of Memorial Day events. • Continuing to support Community Development with the Clean California Grant. • Cameras are operational at the Sports Complex and are recording to a dedicated hard drive.
Project Updates
• The crew spent several days at the Airport installing signs, trimming vegetation, repairing hangars, and improving parking areas – (see Airport Report for further details). • The Streets Division assisted with replacing three fire hydrant replacements – (see Utilities Report for further details).
• Refurbishing the picnic tables at Recreation Grove and prep the Octagon Hut kitchen. • A hit and run damaged the upper section of guard rail on Sherwood Road. The guard rail sustained a significant impact, keeping the vehicle from going over the embankment. Staff composing estimates for materials and labor.
• One of the original native trees at the Dog Park split at the base and a large section came to rest on the ground. Coned off the tree until the ground was firm enough to remove the debris and trim the tree to balance the canopy.
• The Chinese elm on Main Street adjacent to the old Rexall parking entrance appears to be getting healthy. The tree was shedding more bark than typical of its species and was evaluated as a precautionary measure. The tree has new buds with an abundance of green leaves. • Started the realignment of perimeters of the mulch borders at Snider Park. This project will be ongoing for the crew over the next few months. The crew is also weeding around street trees and adding mulch.
• Mowing the Athletic Fields as weather allows. Rehabbing areas of the Soccer Field with grass seed and is temporarily closed to allow growth.
• The crew is assisting Apex with connectivity and signal upgrades.
Services & Facilities March 2024 | Report
2 • Little Lake Fire District provided a CPR/first aid training to the Police Department and Services and Facilities.
• Pothole patching along the school routes and high traffic areas. Used approximately two-tons of cold patch asphalt mix.
• Power washed the bridges on Blosser Land and East Hill Road to remove moss and debris.
Trimmed the vegetation around the railings and embankments for pedestrian clearance.
Staffing Items
• One crew member prepares to welcome a new family member, he will be out periodically for family leave. Another is set to be out for the last week of April for vacation.
Budget Status
• Evaluating and prioritizing CIP lists and budget allocations.
Focus for Next Month
• City wide vegetation management with roadside mowing season. • Athletic Field aeration, weed abatement, and turf care. • Brushwork and debris removal at various locations at the Watershed, including clearing out the upper weir and the back wash ponds.
• Prepare to support upcoming civic events. Reviewing traffic control plans to ensure public safety during road closures and events. CMS boards, soft signs, and barricades are on hand to support. • Meet with the regional DOT inspector from the CALTRANS Division of Aeronautics and conduct the annual Airport Compliance Inspection. This inspection provides guidance to help prioritize projects.
• Remove foreign object debris (FOD) and sweep the pavement surfaces at the Airport. • Replace the bulbs in the traffic signal for the westbound turn lane onto W. Commercial Street from northbound Main Street. The red turn arrow signal is faint and difficult to see during daylight hours. Will replace all three bulbs with units that will provide service for approximately ten-years.
1 Monthly Achievements & Activities
• Cleaned 7,208-lineal feet of sewer mainline.
• Completed four sewer lateral inspections for home sales. • Replaced fire hydrant hit by vehicle at 1500 South Main Street. • Exercised all generators for the water distribution pump stations. • Sampled and submitted Ground Water Treatment Plant (GWTP) media for replacement. • Replaced water actuated Bimba valve for filter #2 and rewired its sample pump at the Surface Water Treatment Plant (SWTP).
• Switched from filter #2 to filter #3 at the SWTP.
• Replaced Ferric Chloride (main coagulant) day tank foot valve and strainer at SWTP. • Flushed and cleaned all soda ash (corrosion control) lines at SWTP. • Operators assisted utility meter reader with monthly water meter shutoffs. • Replaced level float in the Berryhill Distribution Storage Tank. • Worked with SCADA integrator Sky Valley Engineering on remote access, raw water pump variable frequency drive (VFD), added a step timer counter for backwashes and fixed alarm auto dialer at the SWTP.
• Ordered four valves for repair of damaged fire hydrants.
Project Updates
• Reservoir Capacity: Morris 662-acre feet and Centennial 638-acre feet equates to 100-percent of full capacity (April 9th).
• March 2024 Water Usage: SWTP: 15,839,089 MG. Mar. 2023: 12,895,262 MG.
GWTP: 0 MG. Mar. 2023: 4,153,000 MG.
Totals: 15,839,089 MG. Mar. 2023: 17,048,262 MG.
• Non-Potable Water Usage [Truck Fill Station]: 16,290 K/Gals. Mar. 2023: 2,711 K/Gals. • March 2024 Wastewater Treatment Plant Flows: 91,771,016 MG. • Installed seasonal dam boards at Centennial Reservoir (March 19th). • Removed four hazardous trees at the SWTP with MD Tree Service. • Annual flushing program-completed: Main St. (night flushing), Elm Ln., Manor Way, Alder Court, Holly St., Magnolia St., Hazel St., Eva Claire, Locust St., Madrone St., Walnut St., and Poplar Ave.
Staffing Items
• None.
Utilities March 2024 | Report
2 Budget Status
• No items to report.
Focus for Next Month
• Schedule annual dam inspections with the Division of Dam Safety and conduct a site visit to consider the placement of the Obermeyer Inflatable Dam. • Schedule GWTP media removal and replacement with water surplus. • Schedule Wipf Construction to replace broken fire hydrant and repair failed culvert on S. Main St. at Franklin Ave.
• Schedule preventative maintenance tree removal at the SWTP for added defensible space clearance.
• Schedule new server and software upgrade at Wastewater Treatment Plant with Apex (IT) and Primex (SCADA integrator).
• Continue annual watermain flushing program.
• Schedule electrical equipment upgrade at Northbrook Pump Station with Fuller Electric.