Willits City Council
May 8, 2024

111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org

WILLITS CITY COUNCIL
AGENDA
MAY 8, 2024 | 6:30 PM | CITY COUNCIL CHAMBERS

1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.

2. PUBLIC COMMUNICATIONS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on the agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

Members of the public are asked to observe the rules of decorum. While the City Council welcomes public criticism of policies, procedures, programs, or services of the agency; behavior that disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and that includes, but is not limited to use of profanity, slurs, yelling from the audience, threatening remarks, physically threatening conduct, or physical or verbal displays of disrespect, will not be tolerated and the individual will be removed immediately.

3. PUBLIC MATTERS
a. Introduction of Misty Johnson as the recently appointed Coordinator of the Chamber of Commerce.

4. ENACTMENT OF ORDINANCES
a. None.

5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.

The following items as presented are before the City Council for approval or denial:
a. City Council Minutes:
i. April 24, 2024.

6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest. a. None.

7. COMMISSIONS, AGENCIES AND AUTHORITIES
The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency.

8. CITY MANAGER REPORTS AND RECOMMENDATIONS
Willits City Council Agenda – May 8, 2024.

a. Verbal Reports – No Action.
i. April 27th Clean Canvas Event Recap.

9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Approval of an Agreement Between the State of California Department of General Services and the City of Willits to Allow the California Highway Patrol to use the Police Department’s Firearms Range Facility from July 1, 2024 to June 30, 2025.

Presenting staff member: Chris Dewey, Interim Chief of Police. b. Adopt a Resolution Authorizing Advertisement of the 2024 Pavement Preservation Project (Project #2024-01) with an Engineers Estimated Cost of $975,431.48 with $400,000 Expected to be Reimbursed to the City from State of California SB1 Funds.

Presenting staff member: Walter Kolon, Director of Services and Facilities. c. Adopt a Resolution calling for the holding of a General Municipal Election to be held on November 5, 2024, and consolidate and request the County Clerk to conduct said election with the statewide General Election.

Presenting staff member: Delores Pedersen, City Clerk.

10. DEPARTMENT MONTHLY REPORTS – (presented at the second meeting of each month) a. None.

11. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS

12. GOOD & WELFARE

13. CLOSED SESSION NOTICE
a. None.

14. ADJOURNMENT
Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90- days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.

I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.

Dated this 3rd day of May 2024.

Delores Pedersen, City Clerk
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7121 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.

Additional Meeting Information for Interested Parties
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM. 111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

WILLITS CITY COUNCIL

MINUTES
WEDNESDAY APRIL 24, 2024
Mayor Rodriguez called a regular meeting of the City Council to order at 6:30 p.m., in Council Chambers. The meeting was preceded by the pledge to the flag.

Roll Call: Councilmembers Madge Strong, Larry Stranske, Greta Kanne, Vice Mayor Gerardo Gonzalez and Mayor Saprina Rodriguez were present.

Also present were staff members: Brian Bender, City Manager; Cathy Moorhead, Assistant City Manager; Jim Lance, City Attorney; Walter Kolon, Services and Facilities Director; Chris Dewey, Interim Police Chief; and Delores Pedersen, City Clerk.

2. Public Communications
 None presented.

3. Public Matters
a. Bi-monthly update from the Chamber of Commerce. The Chamber will also provide a status of the Memorial Day Week Car Show.

John Kvasnicka, Chamber Volunteer, provided the following updates.  The Chamber of Commerce has two candidates for the Chamber Coordinator position. They hope to have the position filled and the new Chamber Coordinator starting Monday April 29th.
 Planning for the car show is ongoing, they are currently working out the logistics for the new venue on Main Street. Mr. Kvasnicka thanked City Staff, specifically Taylor Perry, City Planner, for helping to make this event possible.  The Chamber website is up and running and being updated daily.  Within the week new membership rates and tiers will be available to local businesses, it will point out all of the advantages of being a member of the Chamber of Commerce.

The Chamber expects their membership drive to launch in July.  The Chamber is in the planning stages of two new annual events, one being a town wide yard sale; date has not yet been determined. The second event would be a vendor fair held at the Evergreen Shopping Center, in late July or early August. This event would encourage Shop Small Shop Local and will have a carnival theme.  The Chamber is participating in the Clean Canvas event, being put on by the City of Willits, at Bud Snider Park on Saturday April 27th.
 The Car and Bike Show will be on Sunday, May 26th. Preparations for the event will begin two days prior. The day of the event registration will begin at 8:00 am at TriCounties Bank. At 10:00 am Boy Scouts of Troop 42 will raise the flag at the Rexall parking lot. Volunteers will have a red shirt with Event Staff on the back for those needing assistance. To encourage shopping at the local Willits businesses there will Willits City Council Minutes of April 24, 2024 Page 2 of 6 be no pop-up vendors located on Main Street. Businesses that are not in the downtown area have been invited to have a booth in the Busters Parking Lot. For a fee, pop-up venders will be able to set up in Bud Snider Park. There will be a sign at Wood Street advertising the event. The Car Show event ends at 3:00 pm.  Councilmember Kanne requested that the No Parking signs have the date in bold writing, so as to not detour shoppers from parking on the days that are not affected by the no parking order.
b. Update from the Little Lake Fire District (written report available in agenda packet).

c. Update from Third District County Supervisor John Haschak.  Mendocino Council of Governments (MCOG) hosted the California Transportation Commission at a Town Hall on April 17th in Fort Bragg. The event was well attended.

Supervisor Haschak commended Councilmember Kanne for attending and representing Willits. April 17th was the Town Hall meeting, followed by a tour of some of the critical transportation sights on the coast on April 18th.  The Great Redwood Trail had their opening for their Master Plan on April 10th, the plan can be viewed online at https://greatredwoodtrailplan.org.  The County signed an agreement with Ameresco, an energy consulting firm, they will be performing the work on the energy efficiency projects the County has. The first one they will start with is the Willits Library Solar.
 The Mendocino County Museum continuing with their transition plan, the plan will be presented to the Board of Supervisors at the May 7th meeting.  The Mendocino County budget deficit is at approximately $12,000,000. d. Willits Police Department – Commendation of Service Excellence for Officers Pearson, Angell, Gale, and Dispatcher Stainbrook for their combined performances on March 28th.  Interim Police Chief, Chris Dewey read a Letter of Commendation describing the investigative efforts, of Officer C. Pearson, Officer D. Angell, Officer J. Gale and Dispatcher M. Stainbrook, that resulted in the successful locate and return of a kidnapped child in Willits.
 Interim Police Chief, Chris Dewey read a second Letter of Commendation describing the life saving efforts of Officer J. Gale, his willingness to assist was noticed by a community member that said how proud she was of the Willits Police Department and its personnel, for their willingness to help those in need, and wanted to make sure that Officer Gale knew his life saving efforts were both noticed and very much appreciated by the Willits community.

4. Enactment of Ordinances
None presented.

5. Consent Calendar
The following item(s) are recommended for approval or denial, as follows:
a. City Council Minutes:
i. April 10, 2024.

Public Comment: None presented.

Moved by Kanne/Seconded by Gonzalez and carried unanimously to approve Consent Calendar item(s) (a).

6. Monthly Activity Reports
Matters that do not require action by the City Council but are of public interest.

Willits City Council Minutes of April 24, 2024 Page 3 of 6 a. Building Activity Report – February 2024.
b. Building Activity Report – March 2024.
c. Business License Activity Report – March 2024.

7. Commissions, Agencies and Authorities
None presented.

8. City Manager Reports and Recommendations+
a. ARPA Projects. A project list and budget adhering to the instructions provided by the City Council at the April 10th meeting.
 Councilmember Kanne wanted to make sure that the Lions Club is communicating with the Scouts regarding any of the renovations that they are planning at the Scout Hut. Ms. Kanne wants to make sure it benefits both groups.  Mayor Rodriguez asked that more information be provided as to what the plans for the Scout Hut are.

Moved by Kanne/Seconded by Strong and carried unanimously to adopt Resolution No. 2024-15 approving the use of American Rescue Plan Act (ARPA) Funds in the total amount of $1,169,792.

Public Comment: None presented.
b. Review of Capital Projects. An assessment of the Capital Improvement Plan implementation alongside the City Council Goals – [see attached documents].

City Manager Bender gave a description of the Capital Improvement Plan (CIP).  Councilmember Kanne mentioned that the plan has items that have already been identified in alternate funding sources, the fountain in Babcock Park is listed in the Clean California Grant, the new floor for the Community Center is identified in ARPA Funding. She requested that there be some indication on the list that funding is already identified.
 City Manager Bender stated that as staff and council navigate through the budgeting process the CIP will be identified in the larger accounting practices but will also be separate so it can be tracked and identify how we are doing. Measure K and ARPA Funds will also be handled in this fashion.
 Councilmember Gonzalez requested that when the budget is produced that anything that is Grant Funded, Measure K, or ARPA Funds be identified with a different color.

Public Comment: Stephanie Stainbrook inquired if the park equipment would be updated and become all inclusive.

City Manager Bender responded that yes, the City is planning on having the parks upgraded to accommodate a range of ages, mobility, and development scales for young adults and children.
c. Verbal Reports – No Action.
 City Manager Bender recognized that today is Administrative Professionals Day and he wanted to recognize the City Administrative Staff for the success that they have provided and their commitment and dedication to the City.

Public Comment: None presented.

Willits City Council Minutes of April 24, 2024 Page 4 of 6

9. Department Recommendations (Action Items)
None presented.

10. Department Monthly Reports – (presented at the second meeting of each month). a. Airport.
 Airport Manager Cathy Moorhead reported that last week the City held the quarterly tenants meeting, Ms. Moorhead wanted to thank Armstrong Consultants for coming to the meeting.
 California Department of Transportation was supposed to inspect the airport, but was unable to come due to weather.
b. Community Development.
 Clean Canvas Event at Bud Snider Park on Saturday April 27, from 11:00 am to 3:00 pm.

Community Development Director, Dusty Duley, invited the community to come out and celebrate Earth Day.
 Community Development Director, Dusty Duley added the first community meeting regarding the Revolving Loan Housing Rehabilitation Program is on Wednesday May 1st, from 6:00 pm to 7:30 pm. The hope is to provide loans to those that apply later this summer.

c. Finance – Nothing more to add.
d. Police Department.
 Interim Police Chief, Chis Dewey reported that the Police Department recently modified their schedule to give everyone in the department one weekend day off. Officers and Dispatchers work an average of 60 hours a week and 120 hours a pay period. The department has been able to focus more on community priorities. With an emphasis on to and from school traffic safety. Officers are out patrolling during the times that kids are going to and from school. Foot patrols are happening in the downtown area as well as the parks.
 Invited Council to the Promotional Ceremony at 6:00 pm in Council Chambers, Rodrigo Avalos is being promoted to Sergeant and Michael Stainbrook is being promoted to Dispatch Supervisor.
 Chief Dewey thanked Mayor Rodriguez for bringing students to the Police Department for Dispatch Appreciation Week.
e. Services & Facilities.
 Services and Facilities Director, Walter Kolon gave an update of the 23/24 Pavement Preservation Project. Currently working on Boscabelle and Lenore. The homeowners in the area are contracting with the same contractor to put sidewalks in front of their homes where there are none. Precision Concrete is currently doing mapping of every sidewalk in the City Limits. The mapping will assist with identifying the sidewalks that need to be fully replaced or repaired and the cost estimates. Once the mapping is complete Precision Concrete will provide the city with a sidewalk assessment report as well as the mapping program. f. Utilities. – Nothing more to report
No action taken.

11. City Council Announcements, Communications and Reports Councilmember Kanne
Willits City Council Minutes of April 24, 2024 Page 5 of 6  Mendocino Council of Governments (MCOG) –
Meeting was held in Fort Bragg, MCOG hosted the California Transportation Commission. Three California Transportation Commissioners were in attendance, was a great opportunity to showcase the variety of transportation projects that are happening throughout the County. Mendocino County Resource Conservation District, Chris Bartow from Willits and former Willits City Manager Stephanie Garrabrandt-Sierra were there to discuss the successes of the Willits Bypass Mitigation.
 Finance Committee -
 Transportation Committee –
Councilmember Strong
 Economic Development & Financing Corporation (EDFC)
Support for a large loan to assist with acquisition of the Noyo Theater.  Mendocino Solid Waste Management Authority (MSWMA)- Meets May 2nd.

Councilmember Kanne added that there was a hazardous waste collection in Willits that was successful and well received by the community.

Councilmember Kanne reported that she was approached by a resident on Sherwood Road regarding a roadside cleanup. There are some old appliances and trash that has been dumped, Ms. .Kanne contacted Mendocino County Supervisor Maureen Mulheren. Supervisor Mulheren contacted C&S Waste Solutions and the appliances and trash will be cleaned up on Friday, April 26, 2024.  Sonoma Clean Power – Meets May 2nd, will be having a celebration of 10th anniversary. Public is invited.

Councilmember Stranske
 Water/Wastewater Committee – Water-Wastewater meets April 26th Councilmember Gonzalez
 League of California Cities/Redwood Empire Division – Meets the week of April 29th
Mayor Rodriguez
 Mendocino Transit Authority (MTA)- Canceled
 Finance Committee
Received reports on capital improvement accounts. Measure K and items that would come before the Measure K Committee. Learned about the shortfall from sales tax. Part of the reason there will be a shortfall is because all of the deferred maintenance that has been taking place.
 Transportation Committee – Meeting 4/25/2024
 Met with Bruce McCracken of Redwood Waste Solutions. Mayor Rodriguez inquired if since Redwood Waste Solutions took over did their rates increase. The rates did increase as a result of Councils vote in November 2023 based on fuel costs, the increase did not go into effect until January 1, 2024. Mayor Rodriguez asked what the general policy was for possible increases in the future. Mr.

McCracken responded that very seldom is an increase asked for but if one was needed it would not be requested until January 2025 and it would be just the Consumer Price Index (CPI). The trucks are shaped differently but are actually the same size trucks as Solid Waste of Willits. Community Members in town are able to get bear cans at a higher rate than the regular garbage cans. Mayor Rodriguez asked about the cans being left open after the trash had been emptied out of them.

Mr. McCracken stated it was a result of the lift arm, Mr. McCracken states he will look into getting the lift arms adjusted. Installing drive cameras to increase drivers’ safety. There are plans to make the transfer station larger and take in food waste in the future. There are hopes to move the truck scale across to the other side of the creek. Mr. McCracken invited the Mayor, Councilmembers and members of the public to tour the Ukiah Transfer Station to see what is recycled.

Willits City Council Minutes of April 24, 2024 Page 6 of 6 Public Comment: None presented.

No action taken.

12. Good & Welfare
 Councilmember Kanne – Thanked all the gardeners in the City.  Mayor Rodriguez – Sober Grad doing Tri Tip Dinner. Willits Police Department is doing a promotion ceremony on Friday, April 26th at 6:00 pm. Clean Canvas event in the City Park on Saturday, April 27th 11:30 am to 3:00 pm.
 City Clerk Pedersen extended an invitation to the retirement luncheon for Bud Fritz, Water Operator, to the Council.
 Assistant City Manager Moorhead wished Clarence Tarver, Water Operator, a Happy Birthday, and announced that Thomas Gallups, Building Maintenance, and his wife welcomed a baby girl this week.

13. Closed Session Notice
None presented.

14. Adjournment
Mayor Rodriguez declared the meeting adjourned at 8:21 p.m. _____________________________
SAPRINA RODRIGUEZ, Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
Item No. 9a
Meeting Date: May 8, 2024

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Chris Dewey, Interim Police Chief
Agenda Title: APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF WILLITS AND THE STATE

OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES, FOR THE USE OF WILITS POLICE DEPARTMENT FIREARMS RANGE FACILITY FROM JULY 1, 2024 TO JUNE 30, 2025 BY THE CALIFORNIA HIGHWAY PATROL (CHP).

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes Summary of Request: The California Highway Patrol (CHP) desires to establish a contract with the City of Willits for use of the Willits Police Department Firearms Range for the period of July 1, 2024 to June 30, 2025. A contract outlining reimbursement and operational procedures for use of the facility is attached to this agenda summary report. Reimbursement for use of the facility will not exceed $5,000 dollars in revenue to the City of Willits, and the City of Willits will be reimbursed at a rate of $100 dollars for a half day use of the facility, and $200 dollars for a full day’s use of the facility.

Recommended Action: Authorize the City Manager to execute a contract with the State of California’s Department of General Services for the use of the Willits Police Department Firearms Range for the period of July 1, 2024, to June 30, 2025.

Alternative(s): Staff is not proposing any alternatives.

Fiscal Impact: Anticipated revenue to the City of Willits – not to exceed $5,000 Personnel Impact: Coordination with the Police Department staff mostly with the Department’s Range Master.
2021 Adopted Goals: The Goals do not cover this topic.

California Environmental Quality Act: Not applicable.

This Item Relates to the following General Plan Element: N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________

2. The term of this Agreement is:

Department of California Highway Patrol
and City of Willits
Agreement #24C150001

EXHIBIT A
(Standard Agreement)

SCOPE OF WORK

1. Contractor agrees to provide to the Department of California Highway Patrol (CHP) Ukiah Area Office, the services described herein:

Furnish use of Contractor’s Weapons Firing Range facilities including restroom facilities if available; pay all taxes, insurance, bonds, license and permit fee, maintenance fees, and all other costs required to provide use of the weapons firing range facility in accordance with this Agreement. Contractor agrees to remain solely responsible for the normal maintenance and repair of the facility. CHP agrees to pay Contractor any and all reasonable costs resulting from the destruction or partial destruction of the facility, which results from CHP’s use.

2. The services shall be performed at:

City of Willits Police Department Weapons Range
W. Highway 101
Willits, CA

3. The services shall be provided during:

To be mutually agreed upon between CHP and the City of Willits Police Department.

4. The project representatives during the term of this agreement will be:

STATE AGENCY
Department of California Highway Patrol

CONTRACTOR
City of Willits
NAME
Sergeant Piers Pritt
NAME
Chief J. Conner

TELEPHONE NUMBER
(707) 467-4420
EMAIL
[email protected]

TELEPHONE NUMBER
(707) 459-6122
EMAIL
[email protected]
Direct all inquiries to:

STATE AGENCY
Department of California Highway Patrol

CONTRACTOR
City of Willits

SECTION/UNIT
Contract Services Unit

SECTION/UNIT

ATTENTION
Tessa Gomez
NAME
Chief J. Conner

ADDRESS
601 N. 7th Street
Sacramento, CA 95811

ADDRESS
125 East Commercial Street
Willits, CA 95490

TELEPHONE NUMBER
(916) 843-3613

FAX NUMBER
(916) 322-3166

TELEPHONE NUMBER
(707) 459-6122
EMAIL
[email protected]
Department of California Highway Patrol
and City of Willits
Agreement #24C150001

EXHIBIT A
(Standard Agreement)
SCOPE OF WORK (continued)

5. Detailed description of work to be performed:

A. Contractor and CHP agree the weapons firing range shall be open and usable by members of CHP at such times that are mutually agreeable to both parties. Exclusive use of the facilities by CHP must be coordinated and mutually agreed to by both parties.

B. Prior to each use of the range, CHP shall inspect the range for any safety issues. If any safety issues are discovered, it must be reported to the Contractor immediately.

C. The CHP agrees that its members using the weapons firing range facilities under this Agreement shall be governed by the range safety rules established by Contractor.

D. Brass will be retained by Contractor.

E. Contractor agrees to indemnify and hold harmless CHP involving the recovery of clean-up costs under the Comprehensive Environment Response Compensation and Liability Act of 1980, 42 USC §9601, et seq.

F. Contractor agrees that CHP shall have the use of all on-site facilities located on the firing range for training programs without additional charge.

G. The weapons firing range must be able to accommodate the following:
1) 40 caliber pistol (loaded with Department-issued ammunition currently 180G). a. Twelve (12) shoots per year, one (1) each month or two (2) every other month. b. Two (2) qualification shoots which must be performed at the following distances:
2 yards, 4 yards, 7 yards, 10 yards, 15 yards, and 25 yards. c. Ten (10) practice shoots.
d. Use for make-up shoots at times mutually agreeable to both parties. 2) Tactical rifle (.223 caliber).
a. Four (4) shoots per year (quarterly).
b. Maximum distance of 50 yards.
3) Shotgun (00 buckshot).
a. Eight (8) shoots per year (two (2) quarterly).
b. Distance 15 yards maximum.

H. Inspection and test firing of weapons:
1) All weapons are to be test fired after each required inspection by the Area Weapons Range Officer.
2) Use of facility to test fire weapons will be coordinated between the Area Weapons Range Officer and the Contractor.

Department of California Highway Patrol
and City of Willits
Agreement #24C150001

EXHIBIT B
(Standard Agreement)

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoicing and Payment
A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor in accordance with the rates specified herein.

B. Contractor agrees to submit one (1) original and one (1) copy of all invoices, clearly indicating the Agreement number, semi-annually in arrears to:

Name: Area Commander
Office: Ukiah Area Office
Address: 540 South Orchard Avenue
Ukiah, CA 95482

2. Budget Contingency Clause
A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause
Payment will be made in accordance with, and within the time specified in, Government Code Chapter

4.5, commencing with Section 927.

4. Rate Schedule
CHP agrees to pay Contractor semi-annually in arrears at the rates listed below for use of the weapons firing range facility by the CHP Ukiah Area office.
$100.00/half day
$200.00/full day

GTC MODIFIED

EXHIBIT C

GENERAL TERMS AND CONDITIONS

1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.

2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.

4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated.

Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).

5. MUTUAL INDEMNIFICATION: Each party hereto (hereafter, “indemnifying Party”) shall indemnify, defend and hold harmless the other party, its officers, agents, employees and volunteers against any loss, cost, damage, expense, claim, suit, demand, or liability of any kind or character, including but not limited to reasonable attorney fees, arising from or relating to any negligent or wrongful act or omission of the Indemnifying Party, its officers, agents or employees, which occurs in the performance of, or otherwise in connection with, this agreement, but only in proportion to and to the extent such loss, cost, damage, expense, claim, suit, demand, or liability of any kind or character, including reasonable attorney fees, is caused by or results from the negligent or wrongful act or omission of the Indemnifying Party, its officers, agents, or employees.

6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.

7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.

8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.

9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).

10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.

Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.)
Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.

11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.

12. TIMELINESS: Time is of the essence in this Agreement.

13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.

14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.

15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below. a. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.
b. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder.

Government Code Section 4552.
c. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery.

Government Code Section 4553.
d. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554.

16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:
a. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
b. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.

19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:
a. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt.

Code § 14841.)
b. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)

20. LOSS LEADER:

If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).)
Department of California Highway Patrol
and City of Willits
Agreement #24C150001

EXHIBIT D
(Standard Agreement)

SPECIAL TERMS AND CONDITIONS

1. CHP reserves the right to cancel this Agreement with thirty (30) days advance written notice to Contractor.

2. Agreement may be amended by mutual written consent of the parties hereto.

3. In the event of an unforeseen emergency, CHP may cancel this Agreement without prior notice and without compensation to Contractor.

4. Contractor acknowledges that CHP is self-insured.

5. Any dispute concerning a question of fact arising under the terms of this agreement which is not disposed within a reasonable period of time (ten days) by the parties normally responsible for the administration of this contract shall be brought to the attention of the Administrative Services Officer (or designated representative) of each organization for joint resolution.

6. Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement.

Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et CCR Title 2, Section 1896).

7. In accordance with Government Code section 11007.4, the State of California has elected to be self-insured for liability exposures. Under this form of insurance, the State and its employees acting in the course and scope of their employment are insured for tort liability arising out of official State business.

8. Contractor agrees to provide CHP with a resolution, motion, order or ordinance of the governing body, which authorizes execution of this Agreement, and indicates the individual who is authorized to sign the Agreement on behalf of City of Willits.

Resolution No. 2024-__ Page 1 of 1 May ___, 2024
RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS AUTHORIZING AN

ANNUAL AGREEMENT BETWEEN THE WILLITS POLICE DEPARTMENT AND THE STATE

OF CALIFORNIA, DEPARTMENT OF CALIFORNIA HIGHWAY PATROL, FOR WEAPONS RANGE FACILITY USAGE.

WHEREAS, the City of Willits and the State of California, Department of Highway Patrol, enter into an agreement for use of the City’s Weapons Range Facility every year; and WHEREAS, the State of California, Department of Highway Patrol, desires to continue using the City’s Weapons Range for certain training programs; and WHEREAS, The State of California, Department of Highway Patrol, requires written annual training agreements from any agency participating in training programs; and NOW, THEREFORE, BE IT RESOLVED that the Willits City Council Does hereby authorize and approve City Manager Brian Bender to sign such training agreement.

The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 8th day of May, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
_________________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits
DELORES PEDERSEN, City Clerk
Item No. 9b
Meeting Date: May 08, 2024

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Walter Kolon, Services and Facilities Director
Agenda Title: ADOPT A RESOLOTION AUTHORIZING ADVERTISEMENT OF THE 2024 PAVEMENT PRESERVATION PROJECT (PROJECT #2024-01), WITH AN ENGINEERS ESTIMATED COST OF $975,431.48 WITH $400,000 EXPECTED TO BE REIMBURSED TO THE CITY FROM STATE OF CALIFORNIA SB1 FUNDS.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 min.

Summary of Request: The 2024 Pavement Preservation Plan includes portions of Locust Street, Walnut Street, Blosser Lane and East Commercial Street. These thoroughfares require major rehabilitation to drainage, pedestrian pathways, and resurfacing. The work for this project includes pavement improvements on portions of Blosser Lane, Locust Street, and Walnut Street totaling approximately 46,500 square feet and approximately 10,000 square feet of asphalt dig outs on East Commercial Street. It also includes construction of new sidewalks, curb and gutter, asphalt dikes, pedestrian ramps, vegetated swale, and driveways within the project footprint.

Recommended Action: Authorize staff to advertise this public works project for competitive public bidding.

Alternative(s): None.

Fiscal Impact: This project has an Engineers Estimate of Probable Costs of $975,431.48. The project will be paid from the CIP Fund 400 with the Transportation Fund 245 contributing $575,431.48 in transfers to Fund 400 and with $400,000 expected to be reimbursed to the City from State of California SB1 funds.

Personnel Impact: Staff from Services & Facilities and Finance will need to provide administrative oversight.
2021 Adopted Goals: This item meets Goal #1 for Services & Facilities…Maintain and improve infrastructure systems of water, wastewater, public facilities, and streets capable of managing future growth while responding to current City needs.

This Item Relates to the following General Plan Element: N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: _______________________________________ Records: Agreement Resolution #________ Ordinance #________ Other ________

CITY OF WILLITS

BID BOOK & TECHNICAL SPECIFICATIONS

TABLE OF CONTENTS
2024 Pavement Preservation Project
Project No. 2024-01
i
Bid Opening Date:

Bid Opening Time:

Location:

June 20, 2024
2:00 P.M.

City of Willits - Council Chambers
111 E. Commercial St.

Willits, CA 95490

CITY OF WILLITS

BID BOOK & TECHNICAL SPECIFICATIONS
This Bid Book and other books that make up the Contract are:

Bid Book & Technical Specifications, Proposal Packet, and Award Packet (including Contract) for the:
2024 PAVEMENT PRESERVATION PROJECT
City of Willits Project No. 2024-01
Also made part of the Contract are the project plans titled:

Project Plans
The contractor shall possess a Class A license at the time this contract is awarded.

Questions regarding this project should be directed to:

Walter Kolon
City of Willits – Services and Facilities Director
111 E. Commercial St.

Willits, CA 95490
Phone: (707) 459-4605
Fax: (707) 459-2481
[email protected]

TABLE OF CONTENTS
2024 Pavement Preservation Project
Project No. 2024-01
ii
NOTICE TO BIDDERS ............................................................................................................................01 LIST OF SCHEDULED BID ITEMS .........................................................................................................05 CITY OF WILLITS GENERAL PROVISIONS SECTION 01: INSTRUCTIONS TO BIDDERS

1.1 Definitions......................................................................................................................07

1.2 Bidder’s Representations...............................................................................................09

1.3 Pre-Bid Communication/Interpretation of the Bid Package............................................10

1.4 Pre-Bid Access to the Project Site.................................................................................11

1.5 Bidding Procedure .........................................................................................................11

1.6 Bid Protests ...................................................................................................................13

1.7 Award ............................................................................................................................ 14

1.8 Pricing............................................................................................................................14

1.9 Quantities ......................................................................................................................15

1.10 Substitution Of “Or Equal” Items....................................................................................15

1.11 Subcontracting...............................................................................................................16

1.12 Assignment....................................................................................................................16

1.13 Bonds ............................................................................................................................17

1.14 Labor Laws ....................................................................................................................17 CITY OF WILLITS GENERAL PROVISIONS SECTION 02: SCOPE OF WORK

2.1 Project Description.........................................................................................................19

2.2 Documents Furnished by City........................................................................................19

2.3 Ownership of Documents Furnished by City..................................................................19

2.4 Technical Specifications and Project Plans ...................................................................19

2.5 Pre-Construction Conference ........................................................................................20 CITY OF WILLITS GENERAL PROVISIONS SECTION 03: CONTROL OF WORK AND MATERIAL

3.1 City Engineer’s Status ...................................................................................................21

3.2 Engineer’s Status...........................................................................................................21

3.3 Inspection and Testing of Work and Material................................................................. 21

3.4 Samples Furnished by the Contractor ...........................................................................22

3.5 Materials and Substitutions............................................................................................22

3.6 Audit and Examination of Records.................................................................................23

3.7 Advertising.....................................................................................................................23

3.8 Project Schedule............................................................................................................24

3.9 Construction Staking......................................................................................................24 CITY OF WILLITS GENERAL PROVISIONS SECTION 04: CHANGES IN WORK

4.1 City Directed Change Orders........................................................................................ 26

4.2 Writing Requirement......................................................................................................26

4.3 Contractor Proposed Change Orders ............................................................................26

4.4 All Change Orders .........................................................................................................26

4.5 Change Order Pricing....................................................................................................26

4.6 Liability Under Unapproved Change Orders ..................................................................27

4.7 Changes Subject to Contract Documents......................................................................27

4.8 Change Order Disputes ................................................................................................. 27 PART I: City of Willits General Provisions

TABLE OF CONTENTS
2024 Pavement Preservation Project
Project No. 2024-01
iii
CITY OF WILLITS GENERAL PROVISIONS SECTION 05: PROJECT FACILITIES

5.1 Work Site Offices...........................................................................................................28

5.2 City Rights of Access and Ownership............................................................................28 CITY OF WILLITS GENERAL PROVISIONS SECTION 06: PROSECUTION AND PROGRESS OF WORK

6.1 Liquidated Damages......................................................................................................29

6.2 No Damage for Delay Beyond City and Contractor Control...........................................29

6.3 No Damage for Contractor Caused Delay .....................................................................29

6.4 No Damage for Other Delay ..........................................................................................30

6.5 Delays Caused by the City and/or Its Privities ...............................................................30

6.6 Weather Delays .............................................................................................................30

6.7 Delay Claims..................................................................................................................31

6.8 Contractor Coordination of the Work .............................................................................31 CITY OF WILLITS GENERAL PROVISIONS SECTION 07: CONTRACTOR’S RESPONSIBILITIES

7.1 Eligibility.........................................................................................................................32

7.2 Legal Address of Contractor..........................................................................................32

7.3 Supervision of the Work................................................................................................. 32

7.4 Contractor's Superintendent ..........................................................................................32

7.5 Competent Employees ................................................................................................. 33

7.6 Items Necessary for Proper Completion of the Work.....................................................33

7.7 Construction Reports .....................................................................................................33

7.8 Subcontracting ..............................................................................................................33

7.9 Insurance ......................................................................................................................34

7.10 Indemnities ....................................................................................................................36

7.11 Licenses/Permits ...........................................................................................................37

7.12 Preservation of Stakes and Marks .................................................................................37

7.13 Assistance to Engineer..................................................................................................37

7.14 Proof of Compliance with Contract ................................................................................37

7.15 California Labor Code Requirements.............................................................................37

7.16 Laws and Ordinances ....................................................................................................39

7.17 Cleaning Up...................................................................................................................40

7.18 Guaranty........................................................................................................................40

7.19 Safety ...........................................................................................................................40

7.20 Assignment of Unfair Business Practice Claims ............................................................41 CITY OF WILLITS GENERAL PROVISIONS SECTION 08: MEASUREMENT AND PAYMENT

8.1 Description.....................................................................................................................42

8.2 Payment ........................................................................................................................42

8.3 Non-Allowable Direct Charges.......................................................................................43

8.4 Retention .......................................................................................................................44

8.5 Securities in Lieu of Retention .......................................................................................44

8.6 F.O.B. ...........................................................................................................................45 CITY OF WILLITS GENERAL PROVISIONS SECTION 09: PROJECT ACCEPTANCE AND CLOSEOUT

9.1 Occupancy .....................................................................................................................46

9.2 Work Completion and Final Inspection ..........................................................................46

9.3 Work Acceptance...........................................................................................................46

TABLE OF CONTENTS
2024 Pavement Preservation Project
Project No. 2024-01
iv
CITY OF WILLITS GENERAL PROVISIONS SECTION 10: REMEDIES AND DISPUTES

10.1 Failure to Correct Work..................................................................................................47

10.2 Termination....................................................................................................................47

10.3 Disputes.........................................................................................................................49

10.4 Litigation and Forum Selection ......................................................................................51 TECHNICAL SPECS. SECTION 01: DEFINITIONS

1.1 Definitions.................................................................................................................... 53 TECHNICAL SPECS. SECTION 02: GENERAL

2.1 Description of Work..................................................................................................... 54

2.2 Order of Work.............................................................................................................. 54

2.3 Submittals ................................................................................................................... 54

2.4 Hours of Work ............................................................................................................. 55

2.5 Safety.......................................................................................................................... 55

2.6 Water for Construction and Dust Control..................................................................... 56

2.7 Dust Control ................................................................................................................ 56

2.8 Protection of Existing Facilities and Property .............................................................. 57

2.9 Owner Notification....................................................................................................... 57

2.10 Emergency Service Providers Notifications................................................................. 58

2.11 Removal of Miscellaneous Items................................................................................. 58

2.12 Utility Clearances ........................................................................................................ 58

2.13 Existing Utilities........................................................................................................... 59

2.14 Relations with the California Regional Water Quality Control Board ........................... 59

2.15 Temporary Erosion Control ......................................................................................... 59

2.16 Progress Schedule...................................................................................................... 61

2.17 Cooperation................................................................................................................. 61

2.18 Obstructions................................................................................................................ 61

2.19 Clearing, Grubbing, and Disposal ............................................................................... 62

2.20 Excavation................................................................................................................... 63

2.21 Trench Excavation ...................................................................................................... 64

2.22 Dewatering.................................................................................................................. 64

2.23 Drainage ..................................................................................................................... 65

2.24 Shoring, Sheeting, and Bracing................................................................................... 65

2.25 Backfilling.................................................................................................................... 65

2.26 Stabilization and Bedding............................................................................................ 67

2.27 Trench Maintenance ................................................................................................... 68

2.28 Disposal of Excess Material ........................................................................................ 68

2.29 Cleanup....................................................................................................................... 68

2.30 Compaction Testing .................................................................................................... 68

2.31 Hydrostatic Testing ..................................................................................................... 68

2.32 Flushing and Disinfecting ............................................................................................ 69

2.33 Concrete Thrust Blocks............................................................................................... 70 PART II: City of Willits Technical Specifications

TABLE OF CONTENTS
2024 Pavement Preservation Project
Project No. 2024-01
v
TECHNICAL SPECS. SECTION 03: DETAILED DESCRIPTION OF BID ITEMS Item #1 Mobilization/Demobilization ......................................................................... 71 Item #2 Traffic Control.............................................................................................. 71 Item #3 Storm Water Pollution Prevention................................................................ 74 Item #4 AC Grinding................................................................................................. 75 Item #5 Subgrade Disposal...................................................................................... 75 Item #6 Clearing and Grubbing ................................................................................ 76 Item #7 Pedestrian Ramp......................................................................................... 76 Item #8 Concrete Sidewalk ...................................................................................... 78 Item #9 Concrete Curb and Gutter ........................................................................... 79 Item #10 Concrete Valley Gutter ................................................................................ 81 Item #11 Concrete Driveway ...................................................................................... 82 Item #12 Relocation and Reconstruction of Residential Fences................................. 83 Item #13 Adjust to Grade Fire Hydrant Assembly....................................................... 84 Item #14 Class 2 Aggregate Base.............................................................................. 84 Item #15 AC Grinding and Recompaction .................................................................. 85 Item #16 AC Paving ................................................................................................... 86 Item #17 Shoulder Backing ........................................................................................ 87 Item #18 6” AC Dig-out .............................................................................................. 88 Item #19 AC Dike....................................................................................................... 89 Item #20 Adjust to Grade Manholes ........................................................................... 90 Item #21 Adjust to Grade Valves................................................................................ 91 Item #22 Traffic Striping ............................................................................................. 91 Item #23 Regrade and Reseed Vegetated Swale....................................................... 93 Item #24 Subgrade Over-Excavation ......................................................................... 93 PART I, SECTION 1: INSTRUCTIONS TO BIDDERS
2024 Pavement Preservation Project
Project No. 2024-01
1 CITY OF WILLITS

SERIVES & FACILITES DEPARTMENT

NOTICE TO BIDDERS
PROJECT NO. 2024-01
NOTICE IS HEREBY GIVEN that Sealed bids for:

The work shown on the project plans entitled:

CITY OF WILLITS

SERVICES & FACILITES DEPARTMENT

PROJECT PLANS
For:
2024 Pavement Preservation Project - Project No. 2024-01 The work for this project includes pavement improvements on portions of Blosser Lane, Locust Street, and Walnut Street totaling approximately 46,500 square feet and approximately 10,000 square feet of asphalt digouts on East Commercial Street. It also includes construction of new sidewalks, curb and gutter, asphalt dikes, pedestrian ramps, and driveways within the project footprint.

IN
City of Willits, County of Mendocino, State of California &
The work described in specifications books entitled:

CITY OF WILLITS - BID BOOK & TECHNICAL SPECIFICATIONS

CITY OF WILLITS - PROPOSAL PACKET

CITY OF WILLITS - AWARD PACKET
For:
2024 Pavement Preservation Project - Project No. 2024-01 IN
City of Willits, County of Mendocino, State of California will be received by a designated representative, of the City of Willits, County of Mendocino, State of California, until the hour of 2:00 p.m. on June 20, 2024, at which time they will be publicly opened and read aloud in the City Council Chambers, of the City of Willits, located at 111 East Commercial Street, Willits, California.

PART I, SECTION 1: INSTRUCTIONS TO BIDDERS
2024 Pavement Preservation Project
Project No. 2024-01
2 Bid forms for this work are included in a separate book entitled:

Proposal Packet For:

City of Willits
Services & Facilities Department
2024 Pavement Preservation Project - Project No. 2024-01 Example award forms for this work are included in a separate book entitled:

Example Award Packet For:

City of Willits
Services & Facilities Department
2024 Pavement Preservation Project - Project No. 2024-01 THE ENGINEER’S ESTIMATE OF PROBABLE COSTS IS: $886,755.89 Key Dates:
• Pre-bid Meeting: May 22, 2024, 9:00 a.m. (on site)
• Final Questions from Bidders: June 5, 2024 at 5:00 p.m. • Final Addendum Issued June 11, 2024
• Bid Opening: June 20, 2024 2:00 p.m.
• Project Start Date: July 8, 2024
• Project length: 120 working days (Completion: 1/2/2025) Interested bidders should contact the following to obtain electronic copies of plans and other bid documents:

Brandy Sanderson
City of Willits
111 E. Commercial St.

Willits, CA 95490
(707) 459-7143
[email protected]
Plans will only be distributed electronically.

Plans and specifications are also available for review at the following Builders Exchange offices:

Construction Bidboard (Ebidboard)
11622 El Camino Real, #100
San Diego, CA 92130
Phone: 800-479-5314
Email: [email protected]
Website: www.ebidboard.com
Dodge Data & Analytics
830 Third Avenue, 6th Floor
New York, NY 10022
Phone: 877-784-9556
Email: [email protected]
Website: www.construction.com
PART I, SECTION 1: INSTRUCTIONS TO BIDDERS
2024 Pavement Preservation Project
Project No. 2024-01
3 Humboldt Builders Exchange
1213 5th Street
Eureka, CA 95501
(707) 442-3708
Website: www.humbx.com
North Coast Builders Exchange
1030 Apollo Way
Santa Rosa, CA 95407
707-542-9502
707-542-2027
Website: www.ncbeonline.com
Responsible bidders shall submit to the City complete, executed copies of all required documents listed in the Bid Book, at the time and place, and in the manner specified above.

In accordance with California Public Contract Code Section 20170, all bids must be presented under sealed cover and include one of the following forms of bidder’s security: cash, cashier’s check made payable to the City, certified check made payable to the City, or a bidder’s bond. The amount of bidder’s security provided must equal at least ten percent (10%) of the total of the bid price for the base bid and any additive or deductive items listed in this notice.

The successful bidder must then submit to the City complete, executed copies of all required documents listed in the Award Packet, within fourteen (14) calendar days after receiving the written Notice of Award, from the City Engineer, of the City of Willits, of the award of the project. Bidder’s Security of any successful bidder that fails to do so will be forfeited to the City. Such required documents include, but are not limited to, a payment or labor and materials bond in an amount of one hundred percent (100%) of the amount payable by the terms of the project contract and that satisfies the requirements of California Civil Code Section 3248, and a performance bond in an amount of one hundred percent (100%) of the amount payable by the terms of the contract. All project bonds must be executed by an admitted surety insurer in accordance with applicable law and acceptable to the City.

Pursuant to Section 1773 et seq. of the Labor Code, the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations.

These wages are set forth in the General Prevailing Wage Rates for this project, available from the California Department of Industrial Relations’ Internet web site at http://www.dir.ca.gov/DLSR/PWD, and also from the City of Willits, Services & Facilities Department, located at 380 E. Commercial St., Willits, CA 95490. The Federal minimum wage rates for this project that are predetermined by the United States Secretary of Labor may be examined at the offices described above. Addenda to modify the Federal minimum wage rates, if necessary, will be issued to holders of the Bid Book. Future effective general prevailing wage rates, which have been predetermined and are on file with the California Department of Industrial Relations are referenced but not printed in the general prevailing wage rates.

Attention is directed to the Federal minimum wage rate requirements in the Bid Book. If there is a difference between the minimum wage rates predetermined by the Secretary of Labor and the general prevailing wage rates determined by the Director of the California Department of Industrial Relations for similar classifications of labor, the Contractor and subcontractors shall pay not less than the higher wage rate. The Department will not accept lower State wage rates not specifically included in the Federal minimum wage determinations. This includes "helper" (or other classifications based on hours of experience) or any other classification not appearing in the Federal wage determinations. Where Federal wage determinations do not contain the State wage rate determination, otherwise available for use by the Contractor and subcontractors, the Contractor and subcontractors shall pay not less than the Federal minimum wage rate, which most closely approximates the duties of the employees in question.

PART I, SECTION 1: INSTRUCTIONS TO BIDDERS
2024 Pavement Preservation Project
Project No. 2024-01
4 A pre-bid conference is scheduled for Wednesday May 22, 2024 at 9:00 a.m. on site, at the intersection of Locust and Hazel St., in Willits, CA. This meeting is to inform bidders of project requirements and to inform subcontractors of subcontracting and material supply opportunities. Bidders’ attendance at this meeting is Mandatory. Minutes from the meeting will be distributed in an addendum by Wednesday May 29, 2024.

Bids are required for the entire work described herein and the successful bidder will be required to furnishing all materials, equipment, labor, transportation, light, power, water, and services required to accomplish all improvements shown on the Project Plans, whether specified and/or implied or required to attain the completed conditions contemplated in the design, by the Engineer.

All work shall conform to the City of Willits, County of Mendocino, or State of California, Department of Transportation, Standard Plans and Specifications, current edition and all work must be done in accordance in with the Bid Book, Technical Specifications, Proposal Packet, Award Packet, Contract, and Project Plans for the:
2024 Pavement Preservation Project - Project No. 2024-01 The contractor shall possess a Class A license at the time this contract is awarded.

This contract is subject to state contract nondiscrimination and compliance requirements pursuant to Government Code, Section 12990.

Inquiries or questions based on alleged patent ambiguity of the plans, specifications or estimate must be communicated as a bidder inquiry prior to bid opening. Any such inquiries or questions submitted after bid opening, will not be treated as a bid protest.

CITY OF WILLITS: s/Delores Pedersen, City Clerk
DATED: 5/16/2024
PART I, SECTION 1: INSTRUCTIONS TO BIDDERS
2024 Pavement Preservation Project
Project No. 2024-01
5 NO. ITEM DESCRIPTION EST.

QUANTITY UNITS
1 Mobilization/Demobilization 1 LS
2 Traffic Control 1 LS
3 Storm Water Pollution Prevention 1 LS
4 AC Grinding 3,853 SY
5 Subgrade Disposal 1,248 CY
6 Clearing and Grubbing 1 LS
7 Pedestrian Ramp 518 SF
8 Concrete Sidewalk 1,793 SF
9 Concrete Curb and Gutter 411 LF
10 Concrete Valley Gutter 473 SF
11 Concrete Driveway 289 SF
12 Relocation and Reconstruction of
Residential Fences 1 LS
13 Adjust to Grade Fire Hydrant Assembly 2 EA
14 Class 2 Aggregate Base 1,128 CY
15 AC Grinding and Recompaction 1,273 SY
16 AC Paving 1,086 TON
17 Shoulder Backing 84 TON
18 6" AC Dig-outs 9,700 SF
19 AC Dike 498 LF
20 Adjust to Grade Manholes 12 EA
21 Adjust to Grade Valves 9 EA
22 Traffic Striping 1 LS
23 Regrade and Reseed Vegetated Swale 2,293 SF
24 Subgrade Over-Excavation 3,000 SF
Below is a list of the scheduled bid items:

PART I, SECTION 1: INSTRUCTIONS TO BIDDERS
2024 Pavement Preservation Project
Project No. 2024-01
6 PART I: City of Willits General Provisions
PART I, SECTION 1: INSTRUCTIONS TO BIDDERS
2024 Pavement Preservation Project
Project No. 2024-01
7 1.1 Definitions:
a. Bid Book: The Bid Book is comprised of the following documents and is made part of the contract:
• City of Willits General Provisions • Proposal Packet
• Notice to Bidders • Award Packet
• City of Willits Technical Specifications • City of Willits Project Plans b. Proposal Packet: The Proposal Packet is comprised of the following documents are made part of the contact. These documents are provided in a separate packet and shall constitute your proposal. c. Award Packet: The award packet is comprised of the documents and is made part of the contract. Each bidder has received an award packet which shall serve as information only. The actual award packet will be provided to the lowest responsive, responsible bidder and said bidder shall comply with all terms and conditions set forth within.
d. Contract documents: The contract documents refer to all of the documents incorporated into the final Project contract as listed in the contract.
e. Project: The Project is the 2024 Pavement Preservation Project - Project No. 2024-01 as described in the Bid Book.
• Bidders Representations • Bidder’s List of Subcontractors • Bidder’s Check List • Workers Comp. Insurance Certification • Authority to Sign Bid Proposal • Public Contract Code Section 10162 Questionnaire
• Statement of Experience of Bidder • Public Contract Code Section 10232 Statement • Contractor’s Proposal and Schedule of Bid Prices • Equal Employment Opportunity Certification • Acknowledgment of Addenda • Non collusion Affidavit
• A Signed Copy of Each Addenda signature
page Issued During the Advertisement Period • Debarment and Suspension Certification • Bidder’s Surety Bond • Acknowledgement of Encroachment Permit • Contractor License Information • Bidder’s Inquiry Form • Contract • Insurance Endorsements *
• Contract Check List • Contractor’s Safety Plan **
• Performance Bond • IRS W-9 Reporting Form
• Payment Bond • Traffic Management Plan **
• Construction Contract • Water Pollution Control Plan** • Certificates of Insurance *
*Form to be provided by contractor or contractor’s agencies. ** No example provided contractor responsible for document.

The forms provided in this packet are for information only; however, each bidder is responsible for understanding the terms they required if selected as the lowest bidder. The actual award packet will be provided to the lowest bidder upon review of the bid. The lowest bidder will be responsible for submitting the documents within the award packet within fourteen (14) calendar days after receiving the notice of award.

PART I, SECTION 1: INSTRUCTIONS TO BIDDERS
2024 Pavement Preservation Project
Project No. 2024-01
8 f. Project Plans: The Project Plans are the primarily graphic detailed requirements concerning the Project and they are contained in the bid package.
g. Agreement: The agreement between the City and Contractor concerning the Project, as evidenced by and comprised of the Contract Documents.
h. Designer or Engineer: Refers to the City Engineer who is responsible for the Plans and Specifications and any modification thereof.
i. City: The City of Willits.
j. Contractor: The successful bidder for the Project and party to the Project agreement with the City as specified in the Project agreement.
k. Days: Days means working days of Monday through Friday; however, weekend work will be permitted with prior authorization by the City.
l. Services and Facilities Director /City Engineer: The City’s authorized representative for administration and overall management of the Project agreement and Work. The Services and Facilities Director or designee is the official point of contact between the City and the Contractor. m. Project Inspector: The party or parties charged by the City with inspecting the Work for compliance with the requirements of the Contract Documents and applicable laws and regulations. The Project Inspector acts under the direction of the City and shall coordinate with the City Engineer as directed by the City in accordance with the Contract Documents.
n. Subcontractor: A person, firm or corporation that is obligated as a party to a contract with the Contractor to perform part of the Project work. For purposes of these General Provisions Subcontractors include, but are not limited to, those that are obligated as parties to a contract with the Contractor to specially fabricate and install a portion of the Project Work according to the Technical Specifications and/or Project Plans. o. Work: The furnishing of all equipment, tools, apparatus, facilities, material, labor and skill necessary to perform and complete in a good and workmanlike manner the Project as shown in the Technical Specifications and Project Plans in accordance with the Contract Documents and applicable law. p. Written Notice: Will be deemed to have been duly served for purposes of these General Provisions and any agreement of which they are a part if delivered in person to the individual or to a member of the firm or to any office of the corporation for whom the notice is intended, or if sent by registered or certified mail to the last known business address known to the party giving notice. Unless otherwise specified in the Contract Documents, the last known address of the Contractor shall be that listed in the Contractor’s completed Proposal and Schedule of Bid Prices.
q. Technical Specifications: The detailed Project requirements contained in the Bid Package and any addenda to the Technical Specifications signed by authorized City representatives and issued prior to bid opening, Equal Product Proposals accepted by the City and signed by authorized City representatives prior to bid opening, and change orders and other amendments to the Technical Specifications signed by PART I, SECTION 1: INSTRUCTIONS TO BIDDERS
2024 Pavement Preservation Project
Project No. 2024-01
9 authorized representatives of the City and the Contractor in accordance with the requirements of the Contract Documents. The Technical Specifications provide detailed requirements concerning the Project and any technical provisions related thereto. The Technical Specifications are part of the contract documents and they are contained in the bid package.

1.2BIDDER'S REPRESENTATIONS:

Each bidder by submitting a bid represents that:
a. Bidder has thoroughly examined and carefully studied all documents and other related data identified in the bidding documents.
b. Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and site conditions that may affect cost, progress, and performance of the work. c. Bidder is familiar with and is satisfied with all Federal, State, and Local laws and regulations that may affect cost, progress, and performance of the Work.
d. Bidder has obtained and carefully studied (or accepts the consequences for not doing so), all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions of surface and subsurface at or contiguous to the Site, which may affect cost, progress, or performance of the work. Bidder understands all aspects related to the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying said means, methods, techniques, sequences, and procedures of construction as specified by the bidding documents, and agrees to take the safety precautions and programs related thereto. e. Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the work, at the price(s), and within the times, and in accordance with all terms and conditions of the bidding documents. f. Bidder is aware of the general nature of work to be performed by City and all others at the site that relate to the work as indicated in the bidding documents.
g. Bidder has correlated the information known to Bidder, information and observations obtained from visits to the site, reports and drawings identified in the bidding documents, and all additional examinations, investigations, explorations, tests, studies, and data with the bidding documents. h. Bidder has given City or representative of City, written notice no later than seven (7) working days prior to bid opening, of all conflicts, errors, ambiguities, or discrepancies, that bidder has discovered in the bidding documents, and the written resolution thereof by City or representative of City, is acceptable to Bidder.
i. The bidding documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the work for which this bid is submitted.

PART I, SECTION 1: INSTRUCTIONS TO BIDDERS
2024 Pavement Preservation Project
Project No. 2024-01
10 j. Bidder will submit written evidence of its authority to do business in the state where the project is located not later than the date of its execution of the contract. k. This Sealed Bid is submitted to: The City of Willits, 111 East Commercial St., Willits, CA 95490 l. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into a Contract with the City under the terms outlined in the contract which was included in the bidding documents. Bidder also agrees, to perform all work as specified or Indicated in the bidding documents for the prices, and within the times indicated in this Bid, and in accordance with all other terms and conditions delineated in the general conditions, special conditions, technical specifications, project plans, and all applicable laws.

Each bidder by submitting a bid acknowledges that:
a. Bidder accepts all terms and conditions of the Instruction to Bidders, including without limitation, those related to Bid Security. This Bid will remain subject to acceptance for 30 days after bid opening, or for a longer period of time that Bidder agrees to in writing upon request of City.

Each bidder further represents that:
a. THIS BID IS GENUINE and is not made in the interest of or on behalf of any undisclosed individual or entity and is submitted in conformity with any agreement or rules of any group, association, organization, or corporation.
b. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or Shame Bid. c. Bidder has not solicited or induced any individual or entity to refrain from bidding, and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over City. d. Neither the bidder nor any subcontractors included on the list of proposed subcontractors submitted with the bid are ineligible to perform work on public works projects pursuant to California Labor Code Sections 1777.1 or 1777.7.
e. Bidder will complete the work in accordance with the bid proposal provided herein.

1.3 PRE-BID COMMUNICATION/ INTERPRETATION OF THE BID PACKAGE:
a. Any bidder that discovers any apparent conflicts, errors, or ambiguities contained in the bid package or between the contents of the bid package and the Project site, or that has questions or requires clarification concerning the bid package or its intent must inform the City in writing as soon as reasonably possible, but no later than June 5, 2024. Such notice to the City must be directed to: Walter Kolon, Services and Facilities Director, City of Willits, for questions concerning the bid package. Questions received after the deadline will not be answered.
b. Any interpretation, correction, or change of the bid package prior to bid opening will be made by addendum, signed by an authorized representative of the City, and transmitted to all Bid Book recipients. All questions must be received in writing and bidders MUST use the Bidder’s Inquiry form provided in the back of the Proposal Packet to submit questions.

PART I, SECTION 1: INSTRUCTIONS TO BIDDERS
2024 Pavement Preservation Project
Project No. 2024-01
11 c. Bidder’s Inquiry Form should be either emailed, faxed, or mailed to:

Attention: Walter Kolon
Services and Facilities Director
111 E. Commercial St.

Willits, CA 95490
Email: [email protected]
Fax: (707) 459-2481
d. No other interpretation or information concerning the Bid Book issued prior to the date specified for opening bids will be binding. All addenda signed by an authorized representative of the City and issued prior to the time and date specified for opening bids will form a part of the contract documents and must be acknowledged on the bid forms. Any changes, exceptions, or conditions concerning the Project and/or the bid package submitted by any bidder as part of a bid may render that bid non-responsive.

1.4 PRE-BID ACCESS TO THE PROJECT SITE:
a. Prior to submitting a bid, it will be the sole responsibility of each bidder to conduct any additional examination, investigation, exploration, test, study or other inquiry and to obtain any additional information pertaining to the physical conditions (including surface, subsurface, and underground utilities) at or near the Project site that may affect the cost, progress, or performance of the Project, and that the bidder deems are necessary to prepare its bid for performance of the Project in accordance with the bid package and contract documents. Bidders seeking any such additional examination or other inquiries or information concerning the Project will do so at the bidder’s sole expense.
b. Bidders seeking to conduct any additional examination or other inquiry at the Project site must request site access from the City at least two (2) working days in advance. The location of any excavation, boring or other invasive testing will be subject to approval on behalf of the City and any other agencies with jurisdiction over such testing. Bidders may not conduct tests at the Project site prior to obtaining City approval. The City may require bidders to execute an access agreement prior to approving testing at the Project site. Once approved testing is complete, Bidders must fill all trenches or holes, restore all pavements to match existing structural section, and otherwise clean up and restore the test site to its pre-test condition.

1.5 BIDDING PROCEDURE:
a. Sealed bids must be delivered to the City of Willits, 111 East Commercial Street, Willits, California 95490, no later than the time and date specified in the Notice to Bidders. Bids will be opened and read publicly at that time. Bids that are submitted late according to the official time kept by the City Clerk or a designee will be returned unopened. Telephones for use by bidders are not available at the City offices.
b. In accordance with California Public Contract Code Section 20170, bids must be presented under sealed cover. Bids must be submitted using the bid forms furnished with the Proposal PART I, SECTION 1: INSTRUCTIONS TO BIDDERS
2024 Pavement Preservation Project
Project No. 2024-01
12 Packet. Bids must include all documents listed in the Bidder’s Check List completed in accordance with the bid package. Bids must bear the bidder’s legal name and be signed by a representative legally authorized to bind the bidder. Bids must be typed or written in ink.

Corrections may be made if initialed by the individual signing the bid. No oral or telegraphic modifications of bids, including facsimile modifications, will be considered. Bids that are incomplete or that are not presented on the bid forms furnished with the bid package may be deemed non-responsive.
c. Each bid must give the full business name and address of the bidder. Bids of partnerships must furnish the full name of all partners and must be signed in the partnership name by one of the members of the partnership, or by an authorized representative, followed by the printed name and title of the person signing. Bids of corporations must be signed with the legal name of the corporation, followed by the name of the state of incorporation and by the signature and designation of the president, secretary, or other person authorized to bind the corporation. The name of each person signing shall also be typed or printed below the signature. Upon request of the City, bidders will furnish satisfactory evidence of the authority of the person signing the bid.

Bids of joint ventures must include a certified copy of the legal agreement constituting the joint venture.
d. No person, firm, corporation, partnership, or legal joint venture may submit more than one bid for the Project. However, a person, firm, corporation, partnership, or legal joint venture that has submitted a subcontract proposal to a bidder, or that has quoted prices on materials to a bidder may submit a subcontract proposal, quote prices to other bidders and submit its own bid. e. In accordance with California Public Contract Code Section 20170, all bids must include one of the forms of bidder’s security specified in the Notice to Bidders in an amount of at least ten (10) per cent of the total of the bid prices for the base bid and those additive or deductive items specifically identified in the Notice to Bidders for the purpose of determining the lowest price bid. Bidders that elect to provide bidder’s security in the form of a bid bond must execute a bid bond using the form provided in the bid forms. The bidder’s security is tendered as a guarantee that the successful bidder, if awarded the Project contract, will execute and submit to the City all required bonds, certificates of insurance, completed contract forms and other documents listed in the Contract Check List and enter into a contract with the City within fourteen (14) calendar days of receipt of the Notice of Award. The bidder’s security of any successful bidder that fails to do so will be forfeited to the City. All bidders’ security not forfeited to the City will be returned once a successful bidder provides all required documents and enters a contract with the City in accordance with all applicable bid package requirements. Forfeiture of the bidder’s security to the City will not waive or otherwise limit any other remedy available to the City under applicable law. f. In accordance with California Business and Professions Code Section 7028.15, Public Contract Code Section 20103.5 and as specified in the Notice to Bidders, all Project work must be performed by properly licensed contractors and subcontractors with active licenses in good standing as of the date and time specified for bid opening, or, if the Project involves federal funds, no later than the time the Project contract is awarded. Bidders must verify their Contractor’s License number and license expiration date on the bid forms cover page under penalty of perjury.

Bids that do not satisfy applicable licensing requirements will be considered non-responsive and rejected and may subject the bidder to criminal and/or civil penalties.

PART I, SECTION 1: INSTRUCTIONS TO BIDDERS
2024 Pavement Preservation Project
Project No. 2024-01
13 g. If the bid forms include a bidder’s questionnaire; all bids must include a completed bidder’s questionnaire on the forms provided. By submitting a bid, bidders authorize City representatives to verify any and all information provided on the bidder’s questionnaire and agree to indemnify, defend and hold harmless the City and its officials, officers, employees, agents and volunteers to full the extent permitted by law from and against any claims, liability or causes of action, including, without limitation, legal fees and costs, arising out of verification of the information provided on the bidder’s questionnaire, and/or arising out of use of information provided in the bidder’s questionnaire to determine, in accordance with applicable law, the qualification of the bidder for performing the Project.
h. Bids may be withdrawn prior to the time set for bid opening by a written request signed by an authorized representative of the bidder filed with the City Clerk. The bid security submitted with bids so withdrawn will be returned to the bidder. Bidders that have withdrawn their bid in accordance with this provision may submit a new bid prior to the time set for bid opening in accordance with all applicable bid package requirements. Bids may not be withdrawn during the ninety day period after the time set for bid opening except as permitted by law pursuant to California Public Contract Code Section 5100 and following. Any other bid withdrawal will result in forfeiture of the bidder’s bid security to the City.

1.6 BID PROTESTS:
a. Any protest of the proposed Project award must be submitted in writing to the City no later than 5:00 PM on the third business day following the date of the bid opening. b. The initial protest must contain a complete statement of the basis for the protest. c. The protest must state the facts and refer to the specific portion of the document or the specific statute that forms the basis for the protest. The protest must include the name, address, and telephone number of the person representing the protesting party. d. The party filing the protest must concurrently transmit a copy of the initial protest to the proposed awardees.
e. The party filing the protest must have actually submitted a bid for the Project. A subcontractor of a party filing a bid for the Project may not submit a bid protest. A party may not rely on the bid protest submitted by another bidder, but must timely pursue its own protest. f. The procedure and time limits set forth in these Instructions to Bidders are mandatory and are the bidders’ sole and exclusive remedy in the event of a bid protest. Any bidder’s failure to fully comply with these procedures shall constitute a waiver of any right to further pursue a bid protest, including filing of a challenge of the award pursuant to the California Public Contract Code, filing of a claim pursuant to the California Government Code, or filing of any other legal proceedings. g. The City shall review all timely protests prior to award of the Project. The City shall not be required to hold an administrative hearing to consider any protests, but may do so at its option. At PART I, SECTION 1: INSTRUCTIONS TO BIDDERS
2024 Pavement Preservation Project
Project No. 2024-01
14 the time of the City Council’s consideration of the Project award, the City Council shall also consider the merits of any timely protests. The City Council may either reject the protest and award to the lowest responsible bidder or accept the protest and award the bid to the next lowest responsible bidder. Nothing in this section shall be construed as a waiver of the City Council’s right to reject all bids.

1.7 AWARD:
a. In accordance with applicable law, the City reserves the right to reject any or all bids, and to waive any informality in any bid. The City reserves the right to accept any portion of any bid, unless the bid package expressly provides that the award will be made as a whole. If the City elects to award a contract for performance of the Project, the contract will be awarded in accordance with California Public Contract Code Section 20162 and other applicable law to the responsible bidder submitting a responsive bid with the lowest total bid price for the base bid without consideration of the bid price for any additive or deductive alternate items listed in the Notice to Bidders. In accordance with the contract documents and other applicable law, the City may add or deduct items of work from the Project after the lowest responsible bidder is determined. The award, if made, will be made within thirty (30) days after the opening of the bids, or such other time as agreed to in writing.
b. The successful bidder must submit to the City complete, executed copies of all documents specified in the Contract Checklist within fourteen (14) calendar days of receiving written Notice of Award of the Project. After execution by the City, one copy shall be filed with the City, and one copy shall be returned to Contractor. A Bidder’s security of any successful bidder that fails to do so will be forfeited to the City.
c. The successful bidder and any subcontractors and others engaged in performance of the Project must have valid local business license(s), as applicable, before commencing work on the Project.
d. Upon verifying that the successful bidder has provided complete, executed copies of all documents specified in the Contract Checklist an authorized City representative will execute the Project contract, and the City will issue to the successful bidder a Notice to Proceed, specifying the Project commencement date. The number of days within which the Project must be complete begins on July 8, 2024.

1.8 PRICING:
a. If an inconsistency exists between the amount listed for a unit price in a bid and the total listed for that bid item (e.g., if the total listed for a bid item does not equal the unit price listed in the bid multiplied by the quantity listed), subject to applicable law, the unit price will be deemed to accurately reflect the bidder’s intent concerning the bid item and the intended total for the bid item will be deemed to be the unit price as listed in the bid multiplied by the quantity listed. b. If the Project bid price is a lump sum total made up of smaller individual bid item prices and an inconsistency exists between the lump sum total bid price and any individual bid item price, subject to applicable law, the individual bid item prices as listed in the bid will be deemed to PART I, SECTION 1: INSTRUCTIONS TO BIDDERS
2024 Pavement Preservation Project
Project No. 2024-01
15 accurately reflect the bidder’s intended bid for the Project and the intended lump sum total bid for the Project will be deemed to be the sum of the individual bid item prices as listed in the bid, even if that sum is different from the amount actually listed as the lump sum total bid for the Project. c. Any federal, state, or local tax payable on articles to be furnished for the Project shall be included in the lump sum total bid price and paid by the Contractor under the contract. The City is exempt from federal excise tax and will provide a certificate of exemption to the successful bidder upon request.

1.9 QUANTITIES:
a. Quantities, including but not limited to, material or labor quantities, that are provided in the Proposal Book and Bid Book concerning the Project are estimates only and are provided solely as a general indication of the Project scope. The City does not warrant that such quantity estimates provided in the bid package represent the actual quantities required to perform the Project in accordance with the contract documents. Such quantity estimates do not bind the City, and bidders should not rely on them in preparing their bids. Each bidder is solely responsible for determining the quantities on which to base their bids in light of information contained in the bid package, bidder investigation and analysis of the Project and the Project site, and any other analysis or expertise of the bidder concerning the Project. b. The City may amend, decrease, or increase the Project work in accordance with the Bid Book and the contract documents. If the City amends, decreases, or increases the Project work prior to award of the Project each bidder will be solely responsible for determining the revised quantities, if any, on which to base their bid in light of information contained in the Bid Book and any amendments or addenda to the Bid Book, bidder investigation and analysis of the Project as amended, decreased or increased, the Project site, and any other analysis or expertise of the bidder concerning the Project.

1.10 SUBSTITUTION OF “OR EQUAL” ITEMS:
a. In accordance with California Public Contract Code Section 3400, where the Technical Specifications or Project Plans list products by manufacturer's name, brand or model number such information indicates the quality and utility of the items desired and does not restrict bidders to that manufacturer's name, brand or model number, unless the Technical Specifications or Project plans specify that the listed product is necessary to match others in use on a particular public improvement either completed or in the course of completion. Except where the Technical Specifications indicate that a particular brand product is necessary to match others in use, when a manufacturer’s name, brand or model number is listed, it shall be construed to be followed by the words "or equal" whether or not those words in fact follow the manufacturer’s name, brand name or model number listed in the Technical Specifications or Project Plans. Unless the Technical Specifications or Project Plans indicate that a particular brand product is necessary to match others in use, bidders may propose equals of products listed by manufacturer name, brand name or model number.

PART I, SECTION 1: INSTRUCTIONS TO BIDDERS
2024 Pavement Preservation Project
Project No. 2024-01
16 b. Complete information for products proposed as equals must be submitted to the City for review at least seven (7) working days before the time specified for opening bids. To be considered, proposals concerning products proposed as equals must include sufficient information to permit the City to determine whether the products proposed as equals will satisfy the same performance requirements as products listed by manufacturer’s name, brand or model number. Such performance requirements may include, but are not limited to, size, strength, function, and appearance, ease of maintenance and repair, and useful life requirements. Proposals concerning products proposed as equals that are submitted less than seven (7) working days before the time specified for opening bids will not be considered. Failure to bid products specified by manufacturer name, brand name or model number where the Technical Specifications or Project Plans specify that a particular product is necessary to match others in use, or where no proposal concerning products proposed as equals has been submitted in accordance with this provision may render a bid non-responsive.

1.11 SUBCONTRACTING:
a. Bids must be in accordance with the requirements of the Subletting and Subcontracting Fair Practices, Act, California Public Contract Code Section 4100 and following. Bids must include a completed list of proposed subcontractors on the form included in the Bid Book. In accordance with California Public Contract Code Section 4104, completed lists of proposed subcontractors must include the name, business location, state license number, the portion (type or trade), and dollar amount of the Project work to be subcontracted for each subcontractor that will perform a portion of the Project work (including special fabrication and installation of a portion of the work) valued in excess of one half of one percent of the total Project bid price. If the Project work includes construction of streets or highways, the completed list of proposed subcontractors must include the subcontractor name, business location, type of work and dollar amount to be subcontracted for each subcontractor that will perform a portion of the Project work (including special fabrication and installation of a portion of the work) valued in excess of one half of one percent of the total Project bid price, or ten thousand dollars ($10,000), whichever is greater. b. In accordance with California Public Contract Code Section 4106, for any portion of the Project work with a value of more than one half of one percent of the total Project bid price for which no subcontractor is listed, or for which more than one subcontractor is listed, bidders certify by submitting their bids that they are qualified to perform that portion of the Project work and that they will perform that portion of the Project work with their own forces. Bidders may not substitute another subcontractor for a subcontractor listed in their bid except as permitted by the City in accordance with Section 4107 and following of the California Public Contract Code.

1.12 ASSIGNMENT:
a. Bidders may not assign, sublet, sell, transfer, or otherwise dispose of their bid or any right, title or interest in their bid, or their obligations under their bid, without the written consent of an authorized representative of the City. Any purported assignment, subletting, sale, transfer or other disposition of a bid or any interest in a bid, or of any obligations under a bid without such written consent will be void and of no effect.

PART I, SECTION 1: INSTRUCTIONS TO BIDDERS
2024 Pavement Preservation Project
Project No. 2024-01
17 1.13 BONDS:
a. The successful bidder must submit to the City a performance bond within fourteen (14) calendar days of receiving written Notice of Award. If the Project involves expenditures in excess of twentyfive thousand dollars ($25,000), the successful bidder must submit to the City a payment or labor and materials bond within fourteen (14) calendar days of receiving written Notice of Award. Prior to issuance of the final Project payment, the successful bidder must submit a defective material and workmanship bond. All bonds must be executed by corporate sureties who are admitted surety insurers in the State of California in accordance with applicable law and acceptable to the City. Individual sureties will not be accepted. All Project bonds must be executed using the forms provided in the Proposal Book.
b. In accordance with California Civil Code Section 3247, the payment or labor and materials bond must be in the amount of one hundred percent of the total amount payable by the terms of the Project contract and guarantee payment to persons listed in California Civil Code Section 3181 for work performed and for charges for materials, supplies, and equipment provided under the Project contract (including amounts due under or subject to the Unemployment Insurance Code) in accordance with the requirements of California Civil Code Section 3248. c. The performance bond must be in the amount of one hundred percent of the amount payable by the terms of the Project contract to guarantee the faithful performance of the Project work. d. The defective material and workmanship bond must be in the amount of five percent of the final Project contract amount and guaranty the Project work against defects in materials, equipment, workmanship, or needed repair for two years from the City’s acceptance of the Project work.

1.14 LABOR LAWS:
a. Bidders must comply with applicable provisions of the California Labor Code. b. In accordance with California Labor Code Section 1861, bids must include a worker’s compensation insurance certification on the form included in the bid package. c. In accordance with California Labor Code Section 1771, not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the Project is to be performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work fixed as provided in the California Labor Code shall be paid to all workers engaged in performing the Project.
d. In accordance with California Labor Code Section 1770 and following, the Director of Industrial Relations has determined the general prevailing wage per diem rates for work in the locality in which the Project is to be performed. In accordance with California Labor Code Section 1773, the City has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in the locality in which the Project is to be performed for each craft, PART I, SECTION 1: INSTRUCTIONS TO BIDDERS
2024 Pavement Preservation Project
Project No. 2024-01
18 classification or type of worker needed to perform the Project. In accordance with California Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at the City offices and will be made available on request.
e. In accordance with California Labor Code Section 1777.1, contractors and subcontractors that are found guilty of willfully violating Chapter 1 of Part 7 of Division 2 of the Labor Code (except for Section 1777.5), or that are found guilty of such violations with intent to defraud, and entities in which such contractors or subcontractors have any interest, may be ineligible to bid on, be awarded, or perform Project work as a subcontractor.

PART I, SECTION 2: SCOPE OF WORK
2024 Pavement Preservation Project
Project No. 2024-01
19 2.1 PROJECT DESCRIPTION:
a. The work for this project includes pavement improvements on portions of Blosser Lane, Locust Street, and Walnut Street totaling approximately 46,500 square feet and approximately 10,000 square feet of asphalt digouts on East Commercial Street. It also includes construction of new sidewalks, curb and gutter, asphalt dikes, pedestrian ramps, and driveways within the project footprint.

2.2 DOCUMENTS FURNISHED BY CITY:
a. The City will furnish to the Contractor, free of charge one (1) set of prints of the Project Plans and Technical Specifications for execution of the Work. Throughout the performance of the Work the Contractor must keep one copy of the Project Plans and Technical Specifications in good order and available for review by the City Engineer, the Designer, and any other City contractors or representatives.

2.3 OWNERSHIP OF DOCUMENTS FURNISHED BY CITY:
a. All documents furnished by the City, including, but not limited to, the Technical Specifications, Project Plans, and any copies, are the property of the City. Documents furnished by the City may not to be used on any other work. All documents furnished by the City must be returned to the City upon completion of the Work.

2.4 TECHNICAL SPECIFICATIONS AND PROJECT PLANS:
a. The Technical Specifications and Project Plans are complementary and intended to mutually describe the Work necessary to complete the Project in accordance with the Contract Documents. b. In general, the Project Plans indicate dimensions, position and kind of construction, and the Technical Specifications indicate qualities and methods. Any Work indicated on the Project Plans and not mentioned in the Technical Specifications or vice versa must be furnished as though fully set forth in both. Work that is not particularly detailed, marked, or specified shall be the same as similar Work that is detailed, marked, or specified. The Contractor must furnish items necessary for the operation of equipment depicted in the Project Plans or specified in the Technical Specifications that are suitable to allow such equipment to function properly at no extra charge. c. All work shown on the Project Plans, the dimensions of which are not figured, shall be accurately followed to the scale which the plans are made, but figured dimensions in all cases to be followed, where given, though they differ from scaled measurements. Large-scale plans shall be followed in preference to small-scale plans.
d. The Contractor must notify the City Engineer as soon as possible of any apparent errors or inconsistencies, including, but not limited to, typographical or notational errors in the Project Plans, Technical Specifications, and/or in work done by others affecting the Work. The City Engineer will issue instructions concerning any such apparent errors or inconsistencies. If the Contractor PART I, SECTION 2: SCOPE OF WORK
2024 Pavement Preservation Project
Project No. 2024-01
20 proceeds with Work impacted by apparent errors or inconsistencies without instructions from the City Engineer, the Contractor shall do so at its sole risk and shall have all of the obligations and the City shall have all of the rights and remedies specified in Section 12 concerning any resulting damage or defect.
e. The General Provisions apply with equal force to all of the Work, including extra work authorized by the City Engineer in accordance with the Contract Documents. The Contractor must submit any required shop diagrams and/or drawings by the times and in the quantities indicated in the Technical Specifications. Any such shop diagrams and/or drawings must show completely the Work to be done, expanding on the Project Plans concerning details not previously shown, field conditions and the condition of the Work. City Engineer review of such shop diagrams and/or drawings will concern conformance with the requirements of the Contract Documents only. The City Engineer assumes no responsibility for the correctness or accuracy of the dimensions or any other contents of any shop diagrams and/or drawings submitted by the Contractor. The Contractor must check all dimensions at the Work site. Shop diagrams and/or drawings must be clearly marked with the name of the Project and the name of the Contractor, subcontractor or supplier making the submittal, and must be stamped and signed by the Contractor and submitted under a signed transmittal letter from the Contractor certifying that all dimensions have been checked at the Work site. These requirements are mandatory. The City Engineer will not review shop diagrams and/or drawings that do not satisfy these requirements. The Contractor will be responsible for any and all discrepancies between dimensions of the actual Project site and/or Work and those shown on shop diagram and/or drawings submitted by the Contractor, and for any other errors contained in or resulting from such shop diagrams and/or drawings, including, but not limited to, errors in material and/or equipment quantities and any resulting errors, delays or additional cost in the performance of the Work. The Contractor will have all of the obligations and the City will have all of the rights and remedies that are specified in Section 10 concerning any discrepancies or errors in shop diagrams and/or drawings submitted by the Contractor, and concerning any resulting errors, delays or additional costs in the performance of the Work.

2.5 PRE-CONSTRUCTION CONFERENCE:
a. Prior to the issuance of the Notice to Proceed, a mandatory pre-construction conference will be held at the City of Willits Engineering Office at 380 E. Commercial St., Willits, CA 95490 at time to be agreed upon by the City Engineer and Contractor. The meeting shall be for purpose of discussing with the Contractor the scope of work, Contract drawings specifications, existing conditions, materials to be ordered, equipment to be used, and all essential matters pertaining to the prosecution of and the satisfactory completion of the project as required. The Contractor’s representative at this conference shall include all major superintendents for the work and may include major sub-Contractors.

PART I, SECTION 4: CHANGES IN WORK
2024 Pavement Preservation Project
Project No. 2024-01
21 3.1 CITY ENGINEER’S STATUS:
a. The City Engineer or designee will administer the Project in accordance with the Contract Documents. After execution of the agreement and issuance of the Notice to Proceed, all correspondence and/or instructions concerning the Project between the Contractor and/or City shall be forwarded through the City Engineer. Except as otherwise provided in the Contract Documents, the City Engineer will not be responsible for and will not have control or charge of construction means, methods, techniques, or procedures or for safety precautions in connection with the Work. The City Engineer, however, will have authority to reject materials and/or workmanship that do not conform to the requirements of the Contract Documents. The City Engineer will also have the authority to require inspection or testing of the Work.

3.2 ENGINEER’S STATUS:
a. The Engineer will advise the City Engineer concerning decisions on all claims of the Contractor and all other matters relating to the execution and progress of the Work or the interpretation of the Contract Documents. The Engineer will also advise the City Engineer concerning Work that does not conform to the Contract Documents. Whenever, in the Engineer’s opinion, it is necessary or advisable in accordance with the Contract Documents, the Engineer may recommend to the City Engineer inspection or testing of the Work, whether or not such Work is then fabricated, installed or completed.

3.3 INSPECTION AND TESTING OF WORK AND MATERIAL:
a. Quality Assurance Program: All material and workmanship shall be in conformance with the most current City of Willits Quality Assurance Program (QAP), located at the Services & Facilities Departments’ office. The QAP is a sampling and testing program that provides assurance for materials and workmanship in conformance with this Bid Book. b. Source of Supply and Quality of Materials: The Contractor shall furnish all materials required to complete the work, except materials that are designated in the Specifications to be furnished by the City. Only materials conforming to the requirements of the Specifications shall be incorporated in the work.

The materials furnished and used shall be new, except as may be provided elsewhere in these Specifications or the Plans. The materials shall be manufactured, handled, and used in a workmanlike manner to insure completed work in accordance with the Plans and Specifications.

Manufacturers’ warranties, guarantees, instruction sheets and parts lists, which are furnished with certain articles or materials incorporated in the work, shall be delivered to the City Engineer before commencement of the work.
c. Samples and Tests: Sampling and testing shall be the responsibility of the City for all initial materials testing; however, the Contractor will be responsible for any failed tests. All testing shall conform to the City’s QAP and the Plans and Specifications.

PART I, SECTION 4: CHANGES IN WORK
2024 Pavement Preservation Project
Project No. 2024-01
22 d. At the option of the City Engineer, the source of supply of each of the materials shall be approved by the City Engineer before delivery is started and before such material is used in the work.

Representative preliminary samples of the character and quality prescribed shall be submitted by the Contractor or producer of all materials to be used in the work for testing or examination as desired by the City Engineer.
e. All tests of material furnished by the Contractor shall be made in accordance with commonly recognized standards of national organizations and such special methods and tests as are prescribed in these Specifications and the City’s QAP.
f. The Contractor shall furnish such samples of materials as are requested by the City Engineer, without charge. No material shall be used until it has been approved by the City Engineer.

Samples will be secured and tested whenever necessary to determine the quality of material as required in the City’s QAP.

3.4 SAMPLES FURNISHED BY THE CONTRACTOR:
a. The Contractor must furnish all samples for approval as directed in sufficient time to permit the Designer or City Engineer to examine, approve and select samples before they are required by the progress of the Work. Portions of the Work for which samples are required and for which the Designer or City Engineer has selected samples must be in accordance with such approved samples. Samples must be sent prepaid to the office of the City Engineer or to such place as the City Engineer may direct.

3.5 MATERIALS AND SUBSTITUTIONS:
a. Materials used for the Work must be new and of the quality specified. When not particularly specified, materials must be the best of their class or kind. The Contractor must, if required, submit satisfactory evidence as to the kind and quality of materials. b. Price, fitness and quality being equal, preference should be given by Contractor for supplies grown, manufactured, or produced in the State of California and next to such products partially produced in this State in accordance with Government Code Section 4332. c. If the Contractor submitted complete information to the City Engineer for products proposed as equals in accordance with the bid package, and the City approved such products proposed as equals in writing, the Contractor may either furnish such products approved as equals, or furnish the products listed by manufacturer name, brand or model number in the Technical Specifications or Project Plans. The City retains the right, in its sole discretion, to accept or reject any other proposed substitution. To be considered, proposals concerning products proposed as equals must include sufficient information to permit the City to determine whether the products proposed as equals will satisfy the same performance requirements as products listed by manufacturer’s name, brand or model number. Such performance requirements may include, but are not limited to, size, strength, function, appearance, ease of maintenance and repair, and useful life requirements. If the City does not accept a proposed substitution, the Contractor must furnish the PART I, SECTION 4: CHANGES IN WORK
2024 Pavement Preservation Project
Project No. 2024-01
23 product specified in the Technical Specifications or Project Plans for the Contract Price, regardless of whether the product is specified by manufacturer’s name, brand or model number, or otherwise. d. During the performance of the Work, all materials must be neatly stacked, properly protected from the weather and other adverse impacts, and placed so as to avoid interference with efficient progress of the Work, with other activities of the City, or with the use of existing City facilities by the public. All materials must be delivered so as to ensure efficient and uninterrupted progress of the Work. Materials must be stored so as to cause no obstruction and so as to prevent overloading of any portion of the Work. The Contractor will be responsible for damage or loss of materials delivered to and/or stored at the Work site due to weather or other causes. The Contractor must promptly remove from the Work site all materials rejected by the City or its representatives as failing to conform to the requirements of the Contract Documents, whether such non-conforming materials have been incorporated in the Work or not. If the City or its representatives so direct, the Contractor must promptly replace and re-execute Work performed by the Contractor and order the replacement and re-execution of Work performed by subcontractors using non-conforming materials with materials that satisfy the requirements of the Contract Documents without expense to the City. The Contractor will bear the expense of making good all Work destroyed or damaged by such removal. The Contractor will have all of the obligations and the City will have all of the rights and remedies that are specified in Section 10 concerning any failure by the Contractor to replace or re-execute Work using non-conforming materials, and/or to make good all work destroyed or damaged by such removal and/or execution.

3.6 AUDIT AND EXAMINATION OF RECORDS:
a. The City may examine and audit at no additional cost to the City all books, estimates, records, contracts, documents, bid documents, bid cost data, subcontract job cost reports and other Project related data of the Contractor, subcontractors engaged in performance of the Work, and suppliers providing supplies, equipment and other materials required for the Work, including computations and projections related to bidding, negotiating, pricing or performing the Work or contract modifications and other materials concerning the Work, including, but not limited to, Contractor daily logs, in order to evaluate the accuracy, completeness, and currency of cost, pricing, scheduling and any other project related data. The Contractor will make available all such Project related data at all reasonable times for examination, audit, or reproduction at the Contractor’s business office at or near the Work site, and at any other location where such Project related data may be kept until three years after final payment under the Agreement. Pursuant to California Government Code Section 8546.7, if the amount of public funds to be expended is in excess of $10,000, this Agreement shall be subject to the examination and audit of the State Auditor, at the request of the City, or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.

3.7 ADVERTISING:
a. No advertising signs of any kind may be displayed on the Work site, or on fences, offices, or elsewhere adjacent to the Work site.

PART I, SECTION 4: CHANGES IN WORK
2024 Pavement Preservation Project
Project No. 2024-01
24 3.8 PROJECT SCHEDULE:
a. As part of the Proposal Packet, the Contractor must submit a schedule showing each task of Work, the sequence of each task, the number of days required to complete each task, and the critical path controlling the completion of the entire Work. The schedule must allow for the completion of the entire Work within the Time for Completion. The Following provisions will apply to the project schedule:
• City Review of Schedule: The City may review the Contractor’s submitted schedule and may note any exceptions. The Contractor must correct any exceptions noted by the City within five (5) calendar days of being notified of the exceptions. • Update of Schedule: After submission of a schedule to which the City has taken no exceptions, the Contractor must submit an updated schedule on a biweekly basis or as otherwise specified by the City until completion of the Work. The updated schedule must show the progress of Work as of the date specified in the updated schedule. • Float: the schedule shall show early and late completion dates for each task. The number of days between these dates will be designated as “float.” The Float will be designated to the Project and will be available to both the City and the Contractor as needed. • Failure to Submit Schedule: If the Contractor fails to submit schedules within the time periods specified in this Section or submit a schedule to which the City has taken uncorrected exceptions, the City may withhold payments to the Contractor until such schedules are submitted and/or corrected in accordance with the Contract Documents. • Responsibility for Schedule: The Contractor will be solely and exclusively responsibility for creating the schedule and properly updating it. The City may note exceptions to any schedule submitted by the Contractor. However, it the Contractor will be solely responsible for determining the proper method for addressing such exceptions and the City’s review of the schedule will not place scheduling obligation on the City.

3.9 CONSTRUCTION STAKING:
a. Construction Staking: The City of Willits will provide one set of stakes for the following construction items at no additional cost to the contractor:
1) Top of curb grade and alignment stakes at 25’ intervals and at all grade breaks, curb returns, and bottom of all ramps.
2) Curb radius points at corners where possible and necessary. 3) Cutsheets listing stake numbers, elevations, and cut or fill.

Stakes will be placed at an offset agreed upon by both the contractor and the City Engineer.

Stakes placed in asphalt will be flagged nails with cut or fill dimensions painted on the asphalt next to the stake. Coordination of staking will be agreed upon by the contractor and the City Engineer.

Preservation of stakes and markings is the responsibility of the contractor. Replacement of any PART I, SECTION 4: CHANGES IN WORK
2024 Pavement Preservation Project
Project No. 2024-01
25 stakes damaged or removed by construction activity or any other additional staking will be the responsibility of the Contractor.

Any additional staking desired by the contractor not described above will be the responsibility of the contractor and shall conform to “Contractor Provided Staking" below. b. Contractor Provided Staking:
1) The Contractor shall employ a licensed Land Surveyor or Engineer to perform construction staking. The Contractor will be responsible for coordinating his work with the Surveyor and for all costs associated with construction staking and layout.
2) Contractor shall provide “cutsheets” for the Engineer to review and use in checking grades. Finished grades shall be within 0.01 feet in elevation and 0.03 feet horizontal layout.
3) Full compensation for Contractor Provided Staking shall be considered as included in the prices paid for the various items of work involved, and no additional allowance will be made, therefore.
c. The Contractor may request additional staking by the City at a rate of $150/hour (to be deducted from the project cost by change order) in lieu of employing a private Land Surveyor or Engineer.

The City reserves the right to deny requests for additional staking.

PART I, SECTION 4: CHANGES IN WORK
2024 Pavement Preservation Project
Project No. 2024-01
26 4.1 CITY DIRECTED CHANGE ORDERS
The City may at any time during the progress of the Work direct any amendments to the Work or any of the Contract Documents, including, but not limited to the Technical Specifications, or Project Plans. Such amendments will in no way void the agreement, but will be applied to amend the Contract Price, if such amendments affect the Contract Price, the Project schedule, or any other provision of the Contract Documents based on a fair and reasonable valuation of the amendment in accordance with this Section 4.

4.2 WRITING REQUIREMENT:
a. Change orders and other amendments to the Technical Specifications, the Project Plans, or other Contract Documents may be made only by a writing executed by authorized representatives of the City and the Contractor.

4.3 CONTRACTOR PROPOSED CHANGE ORDERS:
a. Unless the City and the Contractor otherwise agree, change order proposals submitted by the Contractor must be submitted to the City no later than the time of the proposed change.

4.4 ALL CHANGE ORDERS:
a. All change order proposals must be submitted on completed City Change Order forms. All such change order proposals must itemize all cost impacts of the proposed change order and include a total price for that change order and the amended Contract Price that would become effective upon execution of the change order. All change order proposals must specify any change in the Project schedule, or in any project milestone including, but not limited to, the Time for Completion, under the change order. It is understood that change orders that do not specify a change in any milestone, including, but not limited to, the Time for Completion, may be accomplished by the Time for Completion then in effect.

4.5 CHANGE ORDER PRICING:
a. Change order pricing will be governed by the following:
• Unit prices specified in the Contract Documents will apply to cost impacts involving items for which the Contract Documents specify unit prices.
• Cost impacts involving items for which no unit prices are specified will be calculated in accordance with Section 9-1.03 “Force Account Payment” of the State Standard Specifications.

PART I, SECTION 4: CHANGES IN WORK
2024 Pavement Preservation Project
Project No. 2024-01
27 4.6 LIABILITY UNDER UN-APPROVED CHANGE ORDERS:
a. The Contractor will be solely responsible for any and all losses, costs, or liabilities of any kind incurred by the Contractor, any subcontractor engaged in the performance of the Work, any party supplying material or equipment for the Work or any third party that are incurred pursuant to Contractor-proposed change orders prior to issuance of an approved change order executed in accordance with this Section 4. The Contractor will have all of the obligations and the City will have all of the rights and remedies that are specified in Section 10 concerning any work or resulting losses, costs, or liabilities pursuant to a Contractor proposed change order before issuance of an approved change order executed in accordance with this Section 4.

4.7 CHANGES SUBJECT TO CONTRACT DOCUMENTS:
a. Any changes in the Work and/or the Contract Documents pursuant to change orders and any other amendments issued in accordance with the Contract Documents, including this Section 4, will in all respects be subject to all provisions of the Contract Documents, including, but not limited to, the Technical Specifications and the Project Plans, except as modified by such change orders or amendments.

4.8 CHANGE ORDER DISPUTES:
a. Disputed City Directed Change Orders: If the Contractor disputes a City directed change order following a reasonable effort by the and the Contractor to resolve the dispute including, at a minimum, a meeting between appropriate representatives of the Contractor and the City, the Contractor must commence performing the Work consistent with the disputed change order within five (5) working days of the last meeting between representatives of the Contractor and the City to resolve the dispute, or within the time specified in the disputed City directed change order, whichever is later. In performing Work consistent with a disputed City-directed change order pursuant to this provision the Contractor will have all of the Contractor’s rights concerning claims pursuant to the Contract Documents and applicable law.
b. Disputed Contractor Proposed Change Orders: If the City disputes a Contractor proposed change order, the City and the Contractor will use reasonable efforts to resolve the dispute including, at a minimum, holding a meeting between appropriate representatives of the Contractor and the City. Regardless of and throughout any such efforts to resolve the dispute the Contractor must continue performing the Work irrespective of and unmodified by the disputed change order.

In continuing to perform the Work, the Contractor will retain all of the Contractor’s rights under contract or law pertaining to resolution of disputes and protests between contracting parties.

Disputes between the City and the Contractor concerning any Contractor-proposed change order or other amendment do not excuse the Contractor’s obligation to perform the Work in accordance with the Contract Documents excluding such Contractor-proposed change order or other amendment by the Time for Completion or waive any other Project milestone or other requirement of the Contract Documents.

PARTI, SECTION 5: PROJECT FACILITIES
2024 Pavement Preservation Project
Project No. 2024-01
28 5.1 WORK SITE OFFICES:
a. Any Worksite office facilities used by the Contractor and/or its privities must conform to all applicable codes, ordinances, and regulations. The cost of such Work site office facilities shall be paid from and included in the Contract Price. The Work site office facilities shall be the headquarters of a representative authorized to receive drawings, and any such thing given to the said representative or delivered at Contractor’s office at the site of work in Contractor’s absence shall be deemed to have been given to Contractor.

5.2 CITY RIGHTS OF ACCESS AND OWNERSHIP:
a. The City and its authorized representatives will at all reasonable times while such office facilities are located at the Work site (including, at a minimum, all times during which the Work is performed), have access to any such Work site office facilities used by the Contractor and/or its privities. With respect to the right of access of the City and its authorized representatives, neither the Contractor nor its privities shall have a reasonable expectation of privacy pursuant to the Fourth Amendment to the Unites States Constitution or other applicable law concerning such Work site office facilities used by the Contractor and/or its privities. Without exception, any and all Project related materials located at such Work site facilities will be deemed at all times to be City property subject to inspection and copying by the City and its authorized representatives at all reasonable times while such facilities are located at the Work site (including, at a minimum, all times during which the Work is performed). Any interference by the Contractor or its privities with the City’s rights of access and/or ownership pursuant to this Section 5 will constitute a material breach of the Agreement subject to any and all remedies available pursuant to the Contract Documents and at law and equity.

PART I, SECTION 6: PROSECUTION AND PROGRESS OF WORK
2024 Pavement Preservation Project
Project No. 2024-01
29 6.1 LIQUIDATED DAMAGES:
a. Time is of the essence in the Agreement. The contract time for this project is 30 working days for the entire project. The City and the Contractor agree that it will be difficult and/or impossible to determine the actual damage which the City will sustain in the event of the Contractor’s failure to fully perform the Work or to fully perform all of the Contractor’s obligations that have accrued pursuant to the Agreement by the Time for Completion. Accordingly, the City and the Contractor agree in accordance with California Government Code Section 53069.85 that the Contractor will forfeit and pay to the City liquidated damages in the sum of $2,000 per day for each and every calendar day completion of the Work and/or performance of all of the Contractor’s obligations that have accrued pursuant to the Agreement is delayed beyond the stated Times for Completion. The City and the Contractor further agree in accordance with California Government Code Section 53069.85 that the liquidated damages sum specified in this provision is not manifestly unreasonable under the circumstances existing at the time the Agreement was made, and that the City may deduct liquidated damages sums in accordance with this provision from any payments due or that may become due the Contractor under the Agreement.

6.2 NO DAMAGE FOR DELAY BEYOND CITY AND CONTRACTOR CONTROL:
a. The Contractor will not be held responsible for delays in performance of the Work caused by delay beyond the control of both City and Contractor, such as by strikes, lockouts, or labor disturbances that are not within the control of the contractor to resolve, lack or failure of transportation, or acts of other government entities. This provision will not apply where the delay would not have occurred but for a previous contractor caused delay in the prosecution of the Work. The City will not be liable to the Contractor, any subcontractor or other entity engaged in the performance of the Work, any supplier, or any other person or organization, or to any surety or employee or agent of any of them, for damages arising out of or resulting from (i) delays beyond the control of the City and the Contractor including but not limited to fires, floods, epidemics, abnormal weather conditions, earthquakes and acts of God or acts or neglect by utility owners or other contractors performing other work, or (ii) delays caused by the City, its officials, officers, employees, agents, or volunteers, which delays are reasonable under the circumstances involved and/or are within the contemplation of the City and the Contractor. An extension of the Time for Performance in an amount equal to the time loss due to such delay(s) will be the Contractor's sole and exclusive remedy for such delay(s).

6.3 NO DAMAGE FOR CONTRACTOR CAUSED DELAY:
a. Contractor shall not be entitled to additional compensation for extended field or home office overhead, field supervision, costs of capital, interest, escalation charges, acceleration costs or other impacts for any delays to the extent such delays are caused by the failure of the Contractor, or any subcontractor or other entity engaged in performance of the Work to perform the Work in accordance with the Contract Documents. Contractor may be eligible for additional compensation in excess of the Contract Price for delays caused by the City and/or its privities.

PART I, SECTION 6: PROSECUTION AND PROGRESS OF WORK
2024 Pavement Preservation Project
Project No. 2024-01
30 6.4 NO DAMAGE FOR OTHER DELAY:
a. Contractor will not be entitled to damages for delay to the Work caused by the following, which the City and Contractor agree will be deemed for purposes of California Public Contract Code Section 7102 either not caused by the City, and/or within the contemplation of the City and the Contractor, and/or reasonable under the circumstances:
• Exercise of the City’s right to sequence the Work in a manner that would avoid disruption to the City and other contractors based on: the failure of the Contractor or any subcontractor or other entity engaged in the performance of the Work to perform the Work in accordance with the Contract Documents, enforcement by the City or any other governmental agency of competent jurisdiction of any government act or regulation, or enforcement by the City of any provisions of the Agreement.
• Requests for clarification or information concerning the Contract Documents or proposed change orders or modifications to the Contract Documents, including extensive and/or numerous such requests for clarification or information or proposed change orders or modifications, provided such clarifications or information or proposed change orders or modifications are processed by the City or its representatives in a reasonable time in accordance with the Contract Documents.

6.5 DELAYS CAUSED BY THE CITY AND/OR ITS PRIVITIES:
a. Either the City or the Contractor may propose a change in the Time for Completion for delays that are purported to be caused by the City and/or its privities and that are not reasonable under the circumstances involved and/or that are not within the contemplation of the City and the Contractor.

Such proposed changes in the Time for Completion will constitute change order proposals subject to Section 4. In accordance with Section 4, the City and the Contractor may agree upon pricing for the cost impacts, if any, resulting from such delays. If such pricing is in anticipation of cost impacts that may, but have not yet occurred, the City will be obligated to pay the Contractor for such anticipated impacts in accordance with the Agreement and any applicable, approved change orders only to the extent the Contractor actually incurs the anticipated cost impacts.

Notwithstanding anything to the contrary in Section 4, the City and the Contractor may agree to a daily rate or cap or lump sum that will apply to the cost impacts, if any, resulting from delay purportedly caused by the City and/or its privities subject to this provision. However, if such daily rate or cap or lump sum is in anticipation of cost impacts that have not yet occurred, the City will be obligated to pay such daily rate or cap or lump sum only to the extent the Contractor actually incurs such cost impacts.

6.6 WEATHER DELAYS:
a. Extensions of the Time for Completion will not be allowed for weather conditions that are consistent with the historical rain days reflected in historical weather data of the National Oceanographic and Atmospheric Administration (NOAA) of the U.S. Department of Commerce for the record station that is nearest or most applicable to the Work site. Extensions of the Time for Completion for delays due to adverse weather will be allowed only if the number of rain days PART I, SECTION 6: PROSECUTION AND PROGRESS OF WORK
2024 Pavement Preservation Project
Project No. 2024-01
31 exceeds those that can be anticipated based on the NOAA data and the Contractor can verify to the City’s reasonable satisfaction that such adverse weather caused actual delay in the timely completion of the Work. No extensions of the Time for Completion will be granted for rain days that exceed those that can be anticipated based on the NOAA data and that merely result in delays that do not or would not, themselves, result in failure to complete the Work by the Time for Completion.

6.7 DELAY CLAIMS:
a. Whenever the Contractor claims a delay for which the Time for Completion may be extended, the Contractor must request an extension of time within five (5) days of the start of the delay. The request must be in writing and describe in detail the cause for the delay, and, if possible, the foreseeable extent of the delay.

6.8 CONTRACTOR COORDINATION OF THE WORK:
a. The City reserves the right to do other work in connection with or in the vicinity of the Project by contract or otherwise, and Contractor shall at all times conduct the Work so as to impose no hardship on the City, others engaged in the Work or other contractors working at the Work site.

The Contractor will adjust, correct and coordinate the Work with the work of others so that no delays result in the Work or other work at or near the Work site. b. If any part of the Work depends for proper execution or results upon the work of the City or any other contractor, the Contractor will, before proceeding with such Work, promptly report to the City any apparent discrepancies or defects in such other Work. Failure of the Contractor to promptly report any apparent discrepancy or defect will be deemed an acceptance of the City’s or other contractor's Work as fit and proper.
c. The Contractor will anticipate the relations of the various trades to the progress of the Work and will ensure that required anchorage or blocking is furnished and set at proper times. Anchorage and blocking necessary for each trade shall be part of the Work except where stated otherwise. d. The Contractor will provide proper facilities at all times for access of the City, Designer, and other authorized City representatives to conveniently examine and inspect the Work.

PART I, SECTION 7: CONTRACTOR’S RESPONSIBILITIES
2024 Pavement Preservation Project
Project No. 2024-01
32 7.1 ELIGIBILITY:
a. By executing the Agreement, the Contractor certifies that the Contractor is not ineligible to perform work on public works projects pursuant to California Labor Code Sections 1777.1 or 1777.7. In accordance with California Public Contract Code Section 6109(a), contractors who are ineligible to perform work on public works projects pursuant to California Labor Code Sections 1777.1 or 1777.7 may neither bid on, be awarded or perform the Work. To the full extent permitted by law the Contractor shall hold harmless and indemnify the City from and against any and all damages, costs, and liability arising from or as a consequence of any violation of Public Contract Code Section 6109.

7.2 LEGAL ADDRESS OF CONTRACTOR:
a. Both the address given in the proposal and Contractor’s office in the vicinity of the work are hereby designated as places to either of which drawings, samples, notices, letters or other articles or communications to Contractor may be mailed or delivered. The delivery at either of these places of any such thing from the City or its agents to Contractor shall be deemed sufficient service thereof upon Contractor, and the date of such service shall be the date of such delivery. The address named in the proposal may be changed at any time by notice in writing from the Contractor to the City. Nothing herein contained shall be deemed to preclude or render inoperative the service of any drawing, sample, notice, letter or other article or communication to or upon Contractor personally.

7.3 SUPERVISION OF THE WORK:
a. The Contractor will be solely responsible for the performance of the Work, including portions of the Work to be performed by subcontractors. The Contractor is charged with ensuring that all orders or instructions from the City, City Engineer, or Designer are disseminated to and followed by all subcontractors engaged in performance of the Work. The Contractor will supervise the Work using the Contractor’s best skill and attention. At any time during the progress of the Work, the City, the City Engineer, or the Designer may require the Contractor and/or subcontractors engaged in performance of the Work to attend a project meeting and the Contractor will attend, and ensure the attendance of any subcontractors whose attendance is required by the City and/or advisable in light of the matters to be addressed at the meeting.

7.4 CONTRACTOR'S SUPERINTENDENT:
a. The Contractor will keep on the Work, throughout its progress, a competent superintendent, and any necessary assistants, all satisfactory to the City. The superintendent shall be available at the job site and have the authority to negotiate change orders. The superintendent may not be changed without the consent of the City. The superintendent will represent the Contractor and all directions given by the City to the superintendent will bind the Contractor in accordance with the Agreement. Superintendent time included in Contractor’s completed bid schedule and/or in approved change orders, if any, must be included in Contractor’s approved overhead rate and may not be charged as a direct cost.

PART I, SECTION 7: CONTRACTOR’S RESPONSIBILITIES
2024 Pavement Preservation Project
Project No. 2024-01
33 7.5 COMPETENT EMPLOYEES:
a. The Contractor must at all times enforce strict discipline and good order among the Contractor’s employees and may not employ on the Work any unfit person or anyone not skilled in the Work assigned, or anyone incompetent or unfit for the duties of that person. When the City determines that a Contractor employee does not satisfy the requirements of this provision, upon notice from the City, the Contractor must ensure that employee performs no further Work and is no longer present at the Work site. Any such Contractor employee may not again be employed on the Work without City approval.

7.6 ITEMS NECESSARY FOR PROPER COMPLETION OF THE WORK:
a. Except as otherwise noted in the Contract Documents, the Contractor will provide and pay for all labor, materials, equipment, permits, fees, licenses, facilities and services necessary for the proper execution and timely completion of the Work in accordance with the Contract Documents.

7.7 CONSTRUCTION REPORTS:
a. The Contractor must submit daily construction logs detailing the daily progress of the Work to the City Engineer on a weekly basis, if required by the City Engineer.

7.8 SUBCONTRACTING:
a. By executing the Agreement, the Contractor certifies that no subcontractor included on the list of proposed subcontractors submitted with the Contractor’s bid is ineligible to perform work on public works projects pursuant to California Labor Code Sections 1777.1 or 1777.7. In accordance with California Public Contract Code Section 6109(a), subcontractors who are ineligible to perform work on public works projects pursuant to California Labor Code Sections 1777.1 or 1777.7 may neither bid on, be awarded or perform as a subcontractor on the Work. In accordance with California Public Contract Code Section 6109(b), any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. The Contractor will ensure that no debarred subcontractor receives any public money for performing the Work, and any public money that may have been paid to a debarred subcontractor for the Work is returned to the City. The Contractor will be responsible for payment of wages to workers of a debarred subcontractor who has been allowed to perform the Work. b. The Agreement and the performance of the Work are subject to the requirements of the Subletting and Subcontracting Fair Practices Act codified at California Public Contract Code Section 4100 and following. If the Contractor fails to specify a subcontractor or specifies more than one subcontractor for the same portion of the Work in excess of one-half of 1 percent of the Contractor’s total bid, the Contractor agrees that the Contractor is fully qualified to perform that portion of the Work with the Contractor’s own forces, and that the Contractor will perform that portion of the Work with the Contractor’s own forces. If after award of the Agreement the Contractor subcontracts, except as provided for in California Public Contract Code Sections 4107 or 4109, any such portion of the Work, the Contractor will be subject to the penalties set forth in California Public Contract Code Sections 4110 and 4111, including cancellation of the Agreement, PART I, SECTION 7: CONTRACTOR’S RESPONSIBILITIES
2024 Pavement Preservation Project
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34 assessment of a penalty of up to 10 percent of the amount of the subcontract, and disciplinary action by the Contractors State License Board.
c. No contractual relationship exists between the City and any subcontractor engaged in performance of the Work, and no action may be brought by any subcontractor against City based on this contract.
d. Incorporation of Contract Documents: The Contractor must incorporate the Contract Documents in each contract with a subcontractor engaged in the performance of the Work. • The Contractor will be solely responsible for any delay or additional costs incurred as a result of its failure to provide adequate or accurate project information to a subcontractor that results in improper submittals and/or work, or time or other impacts is the sole responsibility of the Contractor.
• The Contractor will have all of the obligations and the City will have all of the remedies that are specified in Section 10.
e. Coordination of Subcontract Work: The Contractor is responsible for scheduling the Work of subcontractors so as to avoid delay or injury to either Work or materials.

7.9 INSURANCE:
a. All required insurance shall be provided in the form of “per occurrence” type policies underwritten by admitted insurers in the State of California with a rating of A or better from the current year Best Rating Guide. All policies must be issued at the expense of the Contractor and must be maintained at the Contractor’s expense throughout the performance of the Work. b. The Contractor and any subcontractors engaged in performance of the Work must secure payment of workers compensation in accordance with California Labor Code Section 3700 and other applicable law. The Contractor must verify that all Subcontractors comply with this requirement.
c. Within fourteen (14) calendar days following Notice of Award the Contractor must submit to the City along with executed copies of all other documents specified in the Award Book. Insurance Certificates of insurance and endorsements evidencing that the Contractor has in effect and will maintain throughout the performance of the Work the following kinds and amounts of insurance:
• Worker’s Compensation Insurance: Workers Compensation and Employers Liability insurance as required by any applicable law, regulation, or statute, including the provisions of Division IV of the Labor Code of the State of California, and any act or acts amending it.

Such insurance must cover the full liability of the Contractor. The Contractor’s Employer’s Liability Insurance must be in an amount no less than $1,000,000.00 per claim.

PART I, SECTION 7: CONTRACTOR’S RESPONSIBILITIES
2024 Pavement Preservation Project
Project No. 2024-01
35 • Commercial General Liability and Automobile Liability Insurance: Coverage for liability because of Bodily Injury and property Damage including, but not limited to the following coverage:
 Ongoing Operations
 Completed Operations and Products Liability
 Bodily Injury
 Personal Injury
 Broad Form Property Damage Liability
 Contractual Liability insuring the obligations assumed by the Contractor under the Contract Documents
 Automobile Liability, including owned, non-owned and hired automobiles.  Coverage for the XCU hazards of Explosion, Collapse and Underground  Cross Liability Clause (or equivalent wording)
d. The limits of the insurance required will be at least:
• Comprehensive General Liability
Bodily Injury Liability: $2,000,000 ea. occurrence
$2,000,000 ea. aggregate or 2 x per
occurrence
Property Damage Liability: $2,000,000 ea. occurrence
$2,000,000 ea. aggregate
• Comprehensive Automobile Liability
Bodily Injury Liability: $2,000,000 ea. person
$2,000,000 ea. occurrence
Property Damage Liability: $2,000,000 ea. occurrence
Commercial Umbrella Policy: $2,000,000
• Commercial Umbrella Policy: The insurance carrier may require that the contractor obtain an umbrella policy. This policy is to insure losses above and beyond the General liability, Employers liability, and auto liability limits.
e. The insurance furnished by the Contractor must be primary and non-contributory and in the amount of any loss.
f. For each insurance policy required under the Agreement, the Contractor must provide endorsements that add the City as an additional insured. Such endorsements must: provide that the insurance required to be furnished by the Contractor will be primary as regards the City, and that the City’s insurance will be excess of and not contribute to the insurance required to be furnished by the Contractor; that the City will receive 30 day written notice of any reduction or cancellation of such insurance required to be furnished by the Contractor; and include a PART I, SECTION 7: CONTRACTOR’S RESPONSIBILITIES
2024 Pavement Preservation Project
Project No. 2024-01
36 severability of interest clause acceptable to the City. Said endorsement shall be at least as broad as Insurance Services Office form number CG2010 (Ed. 11/85).

7.10 INDEMNITIES:
a. The Contractor will take all responsibility for the Work, and will bear all losses and damages directly or indirectly resulting to the Contractor, any subcontractors engaged in performance of the Work, the City, its officials, officers, employees, agents, volunteers and consultants, and to third parties on account of the performance or character of the Work, unforeseen difficulties, accidents, or occurrences of other causes predicated on active or passive negligence of the Contractor or of any subcontractor engaged in performance of the Work. To the fullest extent permitted by law the Contractor will indemnify, defend and hold harmless the City, its officials, officers, employees, agents, volunteers and consultants from and against any or all loss, liability, expense, claims, costs (including costs of defense), suits, and damages of every kind, nature and description (including, but not limited to, penalties resulting from exposure to hazards in violation of the California Labor Code) directly or indirectly arising from the performance of the Work (“Claims”). b. The Contractor will indemnify, defend and hold harmless the City, the City’s officials, officers, employees, volunteers, agents and the City Engineer and Designer for all liability on account of any patent rights, copyrights, trade names or other intellectual property rights that may apply to the Contractor’s performance of the Work. The Contractor will pay all royalties or other charges as a result of intellectual property rights that may apply to methods, types of construction, processes, materials, or equipment used in the performance of the Work, and will furnish written assurance satisfactory to the City that any such charges have been paid. c. The Contractor assumes all liability for any accident or accidents resulting to any person or property as a result of inadequate protective devices for the prevention of accidents in connection with the performance of the Work. The Contractor will indemnify, defend, and hold harmless the City and its officials, officers, employees, agents, volunteers and consultants from such liability. d. Approval of the Contractor’s certificates of insurance and/or endorsements does not relieve the Contractor of liability under Sections 8-1.08 or 8-1.09 of the State Standard Specifications. The Contractor will defend, with legal counsel reasonably acceptable to the City, any action or actions filed in connection with any Claims and will pay all related costs and expenses, including attorney's fees incurred. The Contractor will promptly pay any judgment rendered against the City, its officials, officers, employees, agents, volunteers, or consultants for any Claims. In the event the City, its officials, officers, employees, agents, volunteers or consultants is made a party to any action or proceeding filed or prosecuted against Contractor for any Claims, Contractor agrees to pay the City, its officials, officers, employees, agents, volunteers and consultants any and all costs and expenses incurred in such action or proceeding, including but not limited to, reasonable attorneys' fees.
e. In accordance with California Civil Code Section 2782(a), nothing in the Agreement will be construed to indemnify the City for its sole negligence, willful misconduct, or for defects in design furnished by City. In accordance with California Civil Code Section 2782(b), nothing in the Agreement will be construed to impose on the Contractor or to relieve the City from liability for the PART I, SECTION 7: CONTRACTOR’S RESPONSIBILITIES
2024 Pavement Preservation Project
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37 City’s active negligence. By execution of the Contract Documents the Contractor acknowledges and agrees that the Contractor has read and understands the insurance and indemnity requirements of the Contract Documents, which are material elements of consideration.

7.11 LICENSES/PERMITS:
a. The Contractor must, without additional expense to the City, obtain all business licenses, permits and other approvals required for the performance of the Work.

7.12 PRESERVATION OF STAKES AND MARKS:
a. The Contractor shall preserve carefully benchmarks, reference points, and stakes, and in case of willful or careless destruction the Contractor will be charged with the resulting expense of replacement and shall be responsible for any mistakes that may be caused by their unnecessary loss or disturbance.

7.13 ASSISTANCE TO ENGINEER:
a. At the request of the Engineer, the Contractor shall provide people from the Contractor’s force and tools, stakes and other materials to assist the Engineer temporarily in making measurements and surveys and in establishing temporary or permanent reference marks. Payment for such materials and assistance shall be considered as included in the contract prices paid for the various items of work. The cost of setting stakes and marks carelessly lost or destroyed by the Contractor’s employees will be assessed to the Contractor.

7.14 PROOF OF COMPLIANCE WITH CONTRACT:
a. In order that the City Engineer may determine whether the Contractor has complied with the requirements of this contract, not readily enforceable through inspection and tests of the work and materials, the Contractor shall, at any time when requested, submit to the City Engineer properly authenticated documents or other satisfactory proofs as to the Contractor’s compliance with such requirements.

7.15 CALIFORNIA LABOR CODE REQUIREMENTS:
a. In accordance with California Labor Code Section 1810, eight (8) hours of labor in performance of the Work shall constitute a legal day’s work under the Agreement. b. In accordance with California Labor Code Section 1811, the time of service of any worker employed in performance of the Work is limited to eight hours during any one calendar day, and forty hours during any one calendar week, except in accordance with California Labor Code Section 1815, which provides that work in excess of eight hours during any one calendar day and forty hours during any one calendar week is permitted upon compensation for all hours worked in excess of eight hours during any one calendar day and forty hours during any one calendar week at not less than one-and-one-half times the basic rate of pay.

PART I, SECTION 7: CONTRACTOR’S RESPONSIBILITIES
2024 Pavement Preservation Project
Project No. 2024-01
38 c. In accordance with California Labor Code Section 1773.2, the City has determined the general prevailing wages in the locality in which the Work is to be performed for each craft or type of work needed to be as published by the State of California Department of Industrial Relations, Division of Labor Statistics and Research, a copy of which is on file in the Services & Facilities Department and shall be made available on request. The Contractor and subcontractors engaged in the performance of the Work shall pay no less than these rates to all persons engaged in performance of the Work.
d. In accordance with California Labor Code Section 1775, the Contractor and any subcontractors engaged in performance of the Work must comply with Labor Code Section 1775, which establishes a penalty of up to $50 per day for each worker engaged in the performance of the Work that the Contractor or any subcontractor pays less than the specified prevailing wage. The amount of such penalty shall be determined by the Labor Commissioner. The Contractor or subcontractor shall pay the difference between the prevailing wage rates and the amount paid to each worker for each working day or portion thereof for which each worker was paid less than the prevailing wage rate. If a subcontractor worker engaged in performance of the Work is not paid the general prevailing per diem wages by the subcontractor, the Contractor is not liable for any penalties therefor unless the Contractor had knowledge of that failure or unless the Contractor fails to comply with all of the following requirements:
• The contract executed between the Contractor and the subcontractor for the performance of part of the Work must include a copy of the provisions of California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815.
• The Contractor must monitor payment of the specified general prevailing rate of per diem wages by the subcontractor by periodic review of the subcontractor’s certified payroll records.
• Upon becoming aware of a subcontractor’s failure to pay the specified prevailing rate of wages, the Contractor must diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for performance of the Work.
• Prior to making final payment to the subcontractor, the Contractor must obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages employees engaged in the performance of the Work and any amounts due pursuant to California Labor Code Section 1813. • In accordance with California Labor Code Section 1776, the Contractor and each subcontractor engaged in performance of the Work, must keep accurate payroll records showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in performance of the Work.

Each payroll record must contain or be verified by a written declaration that it is made under penalty of perjury, stating that the information contained in the payroll record is true and correct and that the employer has complied with the requirements of Sections 1771, 1811, PART I, SECTION 7: CONTRACTOR’S RESPONSIBILITIES
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39 and 1815 for any work performed by the employer’s employees on the public works project.

The payroll records required pursuant to California Labor Code Section 1776 must be certified and must be available for inspection by the City and its authorized representatives, the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards of the Department of Industrial Relations and must otherwise be available for inspection in accordance with California Labor Code Section 1776.
• In accordance with California Labor Code Section 1777.5, the Contractor, on behalf of the Contractor and any subcontractors engaged in performance of the Work, will be responsible for ensuring compliance with California Labor Code Section 1777.5 governing employment and payment of apprentices on public works contracts.
• In case it becomes necessary for the Contractor or any subcontractor engaged in performance of the Work to employ on the Work any person in a trade or occupation (except executive, supervisory, administrative, clerical, or other non-manual workers as such) for which no minimum wage rate has been determined by the Director of the Department of Industrial Relations, the Contractor must pay the minimum rate of wages specified therein for the classification which most nearly corresponds to Work to be performed by that person. The minimum rate thus furnished will be applicable as a minimum for such trade or occupation from the time of the initial employment of the person affected and during the continuance of such employment.

7.16 LAWS AND ORDINANCES:
a. The Contractor and all subcontractors engaged in the performance of the Work must conform to the following specific rules and regulations as well as all other laws, ordinances, rules and regulations that apply to the Work. Nothing in the Technical Specifications or Project Plans is to be construed to permit Work not conforming to these codes:
• National Electrical Safety Code, U. S. Department of Commerce • National Board of Fire Underwriters' Regulations
• California Building Standards Code as adopted by the City • Manual of Accident Prevention in Construction, latest edition, published by • A.G.C. of America
• Industrial Accident Commission's Safety Orders, State of California • Regulations of the State Fire Marshall (Title 19, California Code of Regulation) and Applicable Local Fire Safety Codes
• Labor Code of the State of California - Division 2, Part 7, Public Works and Public Agencies.

PART I, SECTION 7: CONTRACTOR’S RESPONSIBILITIES
2024 Pavement Preservation Project
Project No. 2024-01
40 7.17 CLEANING UP:
a. The Contractor shall not allow the site of the work to become littered with trash and waste material, but shall maintain the same in a neat and orderly condition throughout the construction period.

The City Engineer shall have the right to determine what is or is not waste material or rubbish and the place and manner of disposal.

7.18 GUARANTY:
a. The Contractor guarantees all of the Work for two years from the date the City accepts the Work.

Upon receiving written notice of a need for repairs which are directly attributable to defective materials or workmanship the Contractor must make good any defects arising or discovered in any part of the Work by diligently commencing the necessary repairs within seven (7) days from the date of notice from the City. If the Contractor fails to make good any defects in the Work in accordance with this provision, in addition to any other available remedy under the contract or at law or equity, the City may make good or have made good such defects in the Work and deduct the cost from amounts that may be due or become due the Contractor, and/or call on the Contractor’s defective material and workmanship bond for the cost of making good such defects and for the City’s reasonable legal costs, if any, of recovering against the bond. The Contractor will remain responsible for repairing any Work found to be defective regardless of when such defect is discovered by the City.

7.19 SAFETY:
a. In accordance with generally accepted construction practices and applicable law, the Contractor will be solely and completely responsible for conditions of the Work site, including safety of all persons and property during performance of the Work. This requirement will apply continuously and not be limited to normal working hours. For purposes of California Labor Code Section 6400 and related provisions of law, the Contractor and the Contractor’s privities and any other entities engaged in the performance of the Work will be “employers” responsible for furnishing employment and a place of employment that is safe and healthful for the employees, if any, of such entities engaged in the performance of the Work. Neither the City nor its officials, officers, employees, agents, volunteers or consultants will be “employers” pursuant to California Labor Code Section 6400 and related provisions of law with respect to the Contractor, the Contractor’s privities or other entities engaged in the performance of the Work. b. Review and inspection by the City, the City Engineer, the Designer or Engineer, and/or other representatives of the City of the Contractor's performance of the Work will not constitute review of the adequacy of the Contractor's safety measures in, on, or near the Work site. Such reviews and inspections do not relieve the Contractor of any of the Contractor’s obligations under the Contract Documents and applicable law to ensure that the Work site is maintained and the Work is performed in a safe manner.
c. The Contractor will be solely responsible for the implementation and maintenance of safety programs to ensure that the Work site is maintained and the Work is performed in a safe manner in accordance with the Contract Documents and applicable law.

PART I, SECTION 7: CONTRACTOR’S RESPONSIBILITIES
2024 Pavement Preservation Project
Project No. 2024-01
41 d. Within fourteen (14) calendar days following Notice of Award the Contractor must submit to the City a copy of the Contractor’s Safety Plan.
e. The Contractor must furnish and place proper guards and systems for the prevention of accidents, including, but not limited to, those systems required pursuant to Title 8, Section 1670 and following of the California Code of Regulations concerning safety belts and nets. The Contractor must provide and maintain any other necessary systems or devices required to secure safety of life or property at the Work site in accordance with accepted standards of the industry and applicable law. The Contractor must maintain during all night hours sufficient lights to prevent accident or damage to life or property.

7.20 ASSIGNMENT OF UNFAIR BUSINESS PRACTICE CLAIMS:
a. In accordance with California Public Contract Code Section 7103.5, the Contractor and any subcontractors offer and agree to assign to the City all rights, title, and interest in and to all causes of action the Contractor or any subcontractors may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2 (commencing with § 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to this contract. This assignment shall be made and become effective at the time the City tenders final payment to the Contractor, without further acknowledgement by the parties.

PART I, SECTION 8: MEASUREMENT AND PAYMENT
2024 Pavement Preservation Project
Project No. 2024-01
42 8.1 DESCRIPTION:
a. For Measurement and Payment details for individual bid items, see Part II. Technical Specifications of these Specifications. The Contractor’s prices shall reflect all of the work and materials described in the technical this section and specifications. Payment of all the following items shall be for actual materials installed on the job and for actual work accomplished.

8.2 PAYMENT:
a. By the 20th calendar day of each month, or prior to this date if the 20th falls on a weekend or holiday, Contractor will submit to the City Engineer a verified application for payment and schedule of values supported by a statement showing all materials actually installed during the preceding month and the cost of labor actually expended in the performance of the Work. Unless otherwise provided in the Contract Documents, no allowances or payments will be made for material or equipment not placed at the Work site.
b. To be eligible for payment the Contractor’s applications for payment must include certified payroll reports prepared in accordance with California Labor Code Section 1776 and the Agreement for each employee of the Contractor and any subcontractors engaged in the performance of the Work during the preceding months. Applications for payment will not be processed without certified payroll reports.
c. In accordance with California Public Contract Code Section 20104.50, the City will review applications for payment as soon as practicable after receipt. Any application or part of an application that is determined to be improper will be returned to the Contractor as soon as practicable, but no later than ten (10) calendar days after receipt by the City, along with a written description of the reasons why the application is improper. The Contractor’s failure to submit a schedule in the time specified in Section 3, or its submission of a schedule to which the City has taken any uncorrected exception, shall serve as a basis for returning an application for payment in its entirety.
d. Unless the Contractor has elected to post securities in lieu of retention in accordance with California Public Contract Code Section 22300 and the Agreement, and the Contractor and the City have executed an escrow agreement in accordance with the Public Contract Code and the Agreement, the City will make progress payments to the Contractor in accordance with applicable law in the amount of ninety-five (95%) percent of the value of the labor actually performed and the material incorporated in the Work as specified in Contractor’s verified application for payment upon approval by the City’s authorized representative(s). Payment of progress payments will not be construed as acceptance of the Work performed. If the Contractor has elected to post securities in lieu of retention in accordance with Public Contract Code Section 22300 and the Agreement and the Contractor and the City have executed an escrow agreement in accordance with the Public Contract Code and the Agreement, the City will make payments to the Contractor or the Contractor’s escrow agent in accordance with such escrow agreement. e. The City will pay the Contractor’s final invoice in accordance with applicable law and this Section 11 following acceptance of the Work provided that:

PART I, SECTION 8: MEASUREMENT AND PAYMENT
2024 Pavement Preservation Project
Project No. 2024-01
43 • The Contractor has furnished evidence satisfactory to the City that all claims for labor and material have been paid, or the time for filing valid stop notices has passed and no stop notices have been filed, or all stop notices filed have been released by valid release or release bond acceptable to the City.
• No claim has been presented to the City by any person based upon any acts or omissions of the Contractor or any subcontractor engaged in the performance of the Work. • No other claim or dispute exists under the Agreement or applicable law concerning payment of the Contractor’s final invoice and/or release of the Agreement retention. • The Contractor has filed with the City the Defective Material and Workmanship Bond with duly notarized signatures of an authorized representative of the Contractor and an attorneyin-fact of an admitted surety insurer acceptable to the City and such Defective Material and Workmanship Bond binds the Contractor as Principal and the Surety in accordance with its terms in the amount of 5% of the final Contract Price.
• In accordance with California Public Contract Code Section 20104.50, if the City fails to make a progress payment within thirty (30) days of receipt of an undisputed, properly submitted application for payment, the City will pay the Contractor interest equivalent to the legal rate set forth in subdivision (a) of California Code of Civil Procedure Section 685.010.

The number of days available to the City to make a payment without incurring an interest obligation pursuant to this provision and California Public Contract Code Section 20104.50 will be reduced by the number of days, if any, by which the City has delayed return of an application for payment beyond the seven day return requirement set forth in Section 9.2.5 of the State Standard Specifications.

8.3 NON-ALLOWABLE DIRECT CHARGES:
a. The following costs are not allowable direct charges under the Agreement. These costs may only be paid under the Agreement, if at all, as part of any allowance for contractor overhead and/or profit established under the Agreement:
• Labor costs in excess of applicable prevailing wages pursuant to the Agreement and applicable law, liability and workers compensation insurance, social security, retirement and unemployment insurance and other employee compensation and benefits pursuant to bona fide compensation plans in effect at the time specified for the opening of Project bids for contractor and subcontractor employees engaged in the performance of the Work.

However, in no event will allowable direct labor charges under the agreement include employee bonuses, employee vehicles or vehicle allowances, employee telephones or telephone allowances, or employee housing or housing allowances, whether or not such benefits are part of a bona fide compensation plan in effect at the time specified for the opening of Project bids.
 Superintendent labor and clerical labor.
 Bond premiums
PART I, SECTION 8: MEASUREMENT AND PAYMENT
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44  Insurance in excess of that required under Section 7.9  Utility costs
 Work Site office expenses
 Home office expenses.

8.4 RETENTION:
a. The City or its agent may, in accordance with the Contract Documents and applicable law, withhold any payment of monies due or that may become due the Contractor because of:
• Defective work not remedied or uncompleted work
• Claims filed or reasonable evidence indicating probable filing of claims. • Failure to properly pay subcontractors or to pay for material or labor. • Reasonable doubt that the Work can be completed for the balance then unpaid. • Damage to another contractor.
• Damage to the City
• Damage to a third party.
• Delay in the progress of the work, which, in the City’s judgment, is due to the failure of the Contractor to properly expedite the Work.
• Liquidated damages or other charges that apply to the Contractor under the Agreement • Any other lawful basis for withholding payment under the contract

8.5 SECURITIES IN LIEU OF RETENTION:
a. In accordance with Public Contract Code Section 22300, except where federal regulations or policies do not permit substitution of securities, the Contractor may substitute securities for any moneys withheld by the City to ensure performance of the Work. At the Contractor’s request and expense, securities equivalent to the amount withheld will be deposited with the City, or with a state or federally chartered bank in California as the escrow agent, who will then pay those moneys to the Contractor under the terms of an Escrow for Security Deposit agreement. The Escrow for Security Deposit agreement is provided in the Contract Documents. Upon satisfactory completion of the Work, the securities will be returned to the Contractor. b. Alternatively, at the Contractor’s request and expense, the City will pay retentions earned directly to the escrow agent. At the Contractor’s expense, the Contractor may direct investment of the payments into securities. Upon satisfactory completion of the Work, the Contractor will receive from the escrow agent all securities, interest, and payments received by the escrow agent from the PART I, SECTION 8: MEASUREMENT AND PAYMENT
2024 Pavement Preservation Project
Project No. 2024-01
45 City pursuant to this provision and the terms of the Escrow for Security Deposit agreement. The Contractor will, within 10 days of receipt of payment, pay to each subcontractor the respective amount of interest earned, less costs of retention withheld from each Subcontractor, on monies withheld to ensure the Contractor’s performance of the Work. c. Securities eligible for investment in accordance with this provision include those listed in Government Code Section 16430, bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed to by the Contractor and the City.
d. The Contractor will be the beneficial owner of any securities substituted for moneys withheld and will receive any interest thereon.

8.6 F.O.B.:
a. All shipments must be F.O.B. destination to the Work site and/or other sites indicated in the Contract Documents. The Contract Price is all-inclusive (including sales tax). There shall be no additional compensation paid for containers, packing, unpacking, drayage or insurance.

PART I, SECTION 09: PROJECT ACCEPTANCE AND CLOSEOUT
2024 Pavement Preservation Project
Project No. 2024-01
46 9.1 OCCUPANCY:
a. The City reserves the right to occupy or use any part or parts or the entire of the Work before the Work is fully performed. Subject to applicable law, exercising this right will in no way constitute acceptance of any part of the Work so occupied or used or acceptance of the entire Work, nor will such occupancy or use in any way affect the times when payments will become due the Contractor, nor will such occupancy or use in any way prejudice the City’s rights under the Agreement, any Agreement bonds, or at law or equity. Occupancy or use shall not waive the City’s rights to assess liquidated damages in accordance with Section 6 after the date of such occupancy or use.

9.2 WORK COMPLETION AND FINAL INSPECTION:
a. When the Contractor considers the Work is completed, the Contractor will submit written certification to the City Engineer specifying that: The Contract Documents have been reviewed; the Work has been inspected for compliance with the Contract Documents; the Work has been completed in accordance with the Contract Documents; and that equipment and systems have been tested in the presence of the City’s representative and are operational. The City and/or the City’s authorized representatives will inspect to verify that the Work is complete and will notify the Contractor in writing of any incomplete or deficient Work. The Contractor will take immediate steps to remedy the stated deficiencies and give notice of correction to the City Engineer. Upon receiving a notice of correction, the City or the City’s authorized representatives will re-inspect the Work. The Contractor must correct all punch list items within ten (10) working days after the issuance of the punch list. Before acceptance of the Work the Contractor must submit: one set of vellums of the Project Record Drawings (As-Builts), and any equipment operating and maintenance instructions and data, warranties.

9.3 WORK ACCEPTANCE:
a. All finished Work will be subject to inspection and acceptance or rejection by the City, the City Engineer, and the Designer or other government agencies having jurisdiction over the Work. Final acceptance of the Work will be at the discretion of the City. The Work must be accepted by vote of the City Council of City of Willits when the whole shall have been completed satisfactorily. b. The City will accept the Work in writing only when the Work has been completed to the City’s reasonable satisfaction. Progress payments will in no way be construed as acceptance of any part of the Work.
c. In evaluating the Work, no allowance will be made for deviations from the Technical Specifications, Project Plans or other Contract Documents unless already approved in writing in accordance with the requirements of Section 4, above.
d. The fact that the Work and materials have been inspected from time to time and that progress payments have been made does not relieve the Contractor of the responsibility of replacing and making good any defective or omitted work or materials in accordance with the requirements of the Contract Documents.

PART I, SECTION 10: REMEDIES AND DISPUTES
2024 Pavement Preservation Project
Project No. 2024-01
47 10.1 FAILURE TO CORRECT WORK:
a. Within ten (10) working days of receiving written notice from the City describing Work that is defective or that is otherwise not in accordance with the requirements of the Agreement and/or applicable law and directing that such Work be corrected, the Contractor and/or the Contractor’s sureties must give the City written notice of the intent of the Contractor and/or the Contractor’s sureties to correct such Work and commence correction of such Work in accordance with the City’s notice and the Agreement. If the Contractor and/or the Contractor’s sureties do not give the City written notice of intent to correct such Work and commence correction of such Work within ten (10) working days of receipt of the City’s notice, then the City may correct such work and/or have such work corrected for the account and at the expense of the Contractor and/or its sureties, and the Contractor and/or its sureties will be liable to the City for any resulting excess cost. The City may, in addition to all other remedies that the City may have under the Agreement and at law or equity, deduct any such excess cost of completing the Work from amounts that are due or that may become due the contractor.

10.2 TERMINATION:
a. In accordance with California Public Contract Code Section 7105, in addition to all other available remedies that the City may have under the Agreement, and at law or equity, the City may terminate the Agreement:
• If the Contractor or any of its subcontractors engaged in the performance of the Work fails to timely perform the Work and/or any of the Contractor’s material obligations under the Contract Documents, including but not limited to submission of an acceptable schedule, that have accrued except for due to reasons beyond the control of the Contractor pursuant to the Contract Documents.
• If the Contractor is adjudged bankrupt, or if it should make a general assignment for the benefit of creditors, or if a receiver should be appointed on account of its creditors. • If the Contractor or any of the subcontractors engaged in the performance of the Work persistently or repeatedly refuses or fails to supply enough properly skilled workmen or proper materials for the timely completion of the Work. • If the Contractor fails to make prompt payment to subcontractors engaged in the performance of the Work or for material or labor used in the performance of the Work in accordance with the Contract Documents and applicable law. • If the Contractor or any subcontractors engaged in the performance of the Work persistently disregards laws or ordinances applicable to the performance of the Work, or the instructions of the City, the City Engineer, the Designer, or other authorized representatives of the City. • For any reason or for no reason, at the City’s sole discretion.

PART I, SECTION 10: REMEDIES AND DISPUTES
2024 Pavement Preservation Project
Project No. 2024-01
48 b. If the City intends to terminate the Contractor’s control of the Work for any of the reasons specified in Section 10.2.a from above, the City will immediately serve written notice to the Contractor and its sureties in accordance with the Contract Documents. Notice of the City’s intent to terminate the Agreement will be given by registered or certified mail and specify the grounds for termination, the required cure and the time by which the cure must be effected. Upon receipt of notice of the City’s intent to terminate the Agreement for any of the reasons specified in this Section 10, the Contractor will have ten (10) days from receipt of the notice or a longer time specified in the notice to cure its default. If the Contractor does not affect the required cure by the time specified in the notice, the City will issue a written notice of termination to the Contractor and its sureties by registered or certified mail. The notice of termination will specify: that upon receipt of the notice the Contractor’s right to perform or complete the Work, including on behalf of the Contractor’s sureties, is terminated; that the Contractor’s sureties will have the right to take over and complete the Work and perform all of the Contractor’s remaining obligations that have accrued under the Agreement; and that if the Contractor’s sureties do not both give the City written notice of their intention to take over and perform the Agreement and commence completion of the Work and performance of all of the Contractor’s remaining obligations that have accrued under the Agreement within ten (10) days after receipt of notice of termination that the City may declare the Contractor’s sureties in default and take over the completion of the Work or have the Work completed for the account and at the expense of the Contractor and its sureties, and the Contractor and its sureties will be liable to the City for any resulting excess cost. The City may, in addition to all other available remedies that the City may have under the Contract Documents and at law or equity, deduct any such excess cost of completing the Work from amounts that are due or that may become due the Contactor.
c. Upon termination of the Contractor’s control of the Work for any of the reasons specified in this Section 10, the Contractor will, if so directed by the City, immediately remove from the Work site any and all materials and personal property belonging to the Contractor which have not been incorporated in the Work and the Contractor and its sureties will be liable upon their bond for all damages caused the City by reason of the Contractor's failure to complete the Work. d. Upon termination of the Contractor’s control of the Work for any of the reasons specified, the City reserves the right to refuse tender of the Contractor by any surety to complete the Work. e. If the City completes or has completed any portion of, or the whole of the Work, following termination of the Contractor’s control of the Work for any of the reasons specified in this Section 10, the City will neither be liable for nor account to the Contractor or the Contractor’s sureties in any way for the time within which, or the manner in which such Work is performed, or for any changes made in such Work or for the money expended in satisfying claims and/or suits and/or other obligations in connection with completing the Work. If, following termination of the Contractor’s control of the Work for any of the reasons specified, the unpaid balance of the Contract Price exceeds the expense of completing the Work, including compensation for additional legal, managerial and administrative services and all other amounts due for the completion of the Work and/or satisfaction of claims of the City and/or others arising out of the Agreement and any other charges that apply to the Contractor under the Agreement, the difference will be paid to the Contractor. If such expenses of completing the Work exceed the unpaid balance of the Contract Price, the Contractor or its sureties will pay the difference to the City.

PART I, SECTION 10: REMEDIES AND DISPUTES
2024 Pavement Preservation Project
Project No. 2024-01
49 f. If the Agreement or Contractor’s control of the Work is terminated for any reason, no allowances or compensation will be granted for the loss of any anticipated profit by the Contractor. g. In accordance with California Government Code Section 4410, in the event a national emergency occurs, and public work being performed by contract is stopped, directly or indirectly, because of the freezing or diversion of materials, equipment or labor, as the result of an order or a proclamation of the President of the United States, or of an order of any federal authority, and the circumstances or conditions are such that it is impracticable within a reasonable time to proceed with a substantial portion of the work, then the City and the Contractor may, by written agreement, terminate the Agreement. In accordance with California Government Code Section 4411, such an agreement will include the terms and conditions of the termination of the contract and provision for the payment of compensation or money, if any, which either party will pay to the other or any other person, under the facts and circumstances in the case. Compensation to the Contractor will be determined on the basis of the reasonable value of the work done, including preparatory work. As an exception to the foregoing, in the case of any fully completed separate item or portion of the Work for which there is a separate contract price, the contract price shall control. The parties may in any other case adopt the contract price as the reasonable value of the work or any portion of the work done.

10.3 DISPUTES:
a. In accordance with California Public Contract Code Section 20104.2, the following procedures apply to claims of $375,000 or less between the Contractor and the City:
• The claim shall be in writing and include the documents necessary to substantiate the claim.

Claims must be filed on or before the date of final payment. Nothing in this subdivision is intended to extend the time limit or supersede notice requirements otherwise provided by contract for the filing of claims.
• For claims of less than fifty thousand dollars ($50,000), the City shall respond in writing to any written claim within 45 days of receipt of the claim, or may request, in writing, within 30 days of receipt of the claim, any additional documentation supporting the claim or relating to defenses to the claim the City may have against the Contractor. • If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of the City and the Contractor. • The City’s written response to the claim, as further documented, shall be submitted to the Contractor within 15 days after receipt of the further documentation or within a period of time no greater than that taken by the Contractor in producing the additional information, whichever is greater.
• For claims of over fifty thousand dollars ($50,000) and less than or equal to three hundred seventy-five thousand dollars ($375,000), the City shall respond in writing to all written claims within 60 days of receipt of the claim, or may request, in writing, within 30 days of PART I, SECTION 10: REMEDIES AND DISPUTES
2024 Pavement Preservation Project
Project No. 2024-01
50 receipt of the claim, any additional documentation supporting the claim or relating to defenses to the claim the City may have against the Contractor. • If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of the City and the Contractor. • The City’s written response to the claim, as further documented, shall be submitted to the Contractor within 30 days after receipt of the further documentation, or within a period of time no greater than that taken by the Contractor in producing the additional information or requested documentation, whichever is greater.
• If the Contractor disputes the City’s written response, or the City fails to respond within the time prescribed, the Contractor may so notify the City, in writing, either within 15 days of receipt of the City’s response or within 15 days of the City’s failure to respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon a demand, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute. • Following the meet and confer conference, if the claim or any portion remains in dispute, the Contractor may file a claim as provided in Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time the Contractor submits his or her written claim pursuant to subdivision (a) until the time that claim is denied as a result of the meet and confer process, including any period of time utilized by the meet and confer process.
• This section does not apply to tort claims and nothing in this article is intended nor shall be construed to change the time periods for filing tort claims or actions specified by Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code.
• In accordance with California Public Contract Code Section 20104.4, the following procedures apply to civil actions to resolve claims of $375,000 or less between the City and the Contractor:
• Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall submit the matter to non-binding mediation unless waived by mutual stipulation of both parties. The mediation process shall provide for the selection within 15 days by both parties of a disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court or by stipulation of both parties. If the parties fail to select a mediator within the 15-day period, any party may petition the court to appoint the mediator. • If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil PART I, SECTION 10: REMEDIES AND DISPUTES
2024 Pavement Preservation Project
Project No. 2024-01
51 Procedure, notwithstanding Section 1141.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration.
• Notwithstanding any other provision of law, upon stipulation of the parties, arbitrators appointed for purposes of this article shall be experienced in construction law, and, upon stipulation of the parties, mediators and arbitrators shall be paid necessary and reasonable hourly rates of pay not to exceed their customary rate, and such fees and expenses shall be paid equally by the parties, except in the case of arbitration where the arbitrator, for good cause, determines a different division. In no event shall these fees or expenses be paid by state or county funds.
• In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, any party who after receiving an arbitration award requests a trial de novo but does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, pay the attorney's fees of the other party arising out of the trial de novo.
• The court may, upon request by any party, order any witnesses to participate in the mediation or arbitration process.
b. 10.03-2. In accordance with California Public Contract Code Section 20104.6:
c. The City shall not fail to pay money as to any portion of a claim which is undisputed except as otherwise provided in the contract.
d. In any suit filed under Public Contract Code Section 20104.4 concerning this contract, the City shall pay interest at the legal rate on any arbitration award or judgment. Such interest shall accrue from date the suit was filed.

10.4 LITIGATION AND FORUM SELECTION:
a. The Contractor and the City stipulate and agree that any litigation relating to the enforcement or interpretation of this contract, arising out of the Contractor’s performance or relating in any way to the Work shall be brought in Mendocino County and that venue will lie in Mendocino County. b. The parties waive any objections they might otherwise have to the propriety of jurisdiction or venue in the state courts in Mendocino County and agree that California law shall govern any such litigation.

PART II, SECTION 1: DEFINITIONS
2024 Pavement Preservation Project
Project No. 2024-01
52 PART II: City of Willits Technical Specifications
PART II, SECTION 1: DEFINITIONS
2024 Pavement Preservation Project
Project No. 2024-01
53 1.1 DEFINITIONS:

Public improvements within the City of Willits shall be constructed in accordance with the most recent version of the Standard Specifications of the State of California, Department of Transportation, Division of Highways, which specifications are hereinafter referred to as the State Standard Specifications, or the Standard Specifications and in accordance with the following modifications and revisions, and City of Willits Standard Plans.

City Standards shall mean City of Willits Design and Construction Standards dated October 2011.

ASTM shall mean American Society for Testing and Materials latest edition of the specifications. Standard Specifications for Public Works Construction (commonly called the “Green Book”) shall mean the latest edition of the Standard Specifications written and promulgated by the Southern California Chapter, American Public Works Association and the Southern California District, Association General Contractors of California, a Joint Cooperation Committee.

City Engineer shall mean City of Willits City Engineer or an authorized City representative.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
54 This section contains work items that are considered general to the construction contract and not separate payment items. The purpose of the general requirements is to provide the contractor with written reference to pertinent regulations, standards and/or specifications that will govern the construction during this project but are not considered bid items.

2.1 DESCRIPTION OF WORK:

The work for this project includes pavement improvements on portions of Blosser Lane, Locust Street, and Walnut Street totaling approximately 46,500 square feet and approximately 10,000 square feet of asphalt digouts on East Commercial Street. It also includes construction of new sidewalks, curb and gutter, asphalt dikes, pedestrian ramps, and driveways within the project footprint.

2.2 ORDER OF WORK:
a. Order of work shall conform to the provisions in Section 5-1.05, “Order of Work”, of the State Standard Specifications and these Technical Specifications.

2.3 SUBMITTALS:
a. For each submittal for review, allow 15 days excluding delivery time to and from Contractor.

Submit all submittals in the quantity which is required to be returned plus two copies which will be retained by the Owner/Engineer.
b. Transmit each submittal with a submittal form with the following requirements:
i. Identify Project, Contractor, subcontractor and supplier, pertinent drawing and detail number, and specification section number, appropriate to submittal. ii. Sequentially number transmittal forms. Mark revised submittals with original number and sequential alphabetic suffix.
iii. Allow space on submittals for Contractor and Owner/Engineer review stamps. c. Shop Drawings: When specified in individual specification sections, submit to Owner/Engineer for review for limited purpose of checking for conformance with information given and design concept expressed in Contract Documents.
d. When required by individual specification sections, provide shop drawings signed and sealed by professional engineer responsible for designing components shown on shop drawings. i. Include signed and sealed calculations to support design. ii. Submit drawings and calculations in form suitable for submission to and approval by authorities having jurisdiction.
iii. Make revisions and provide additional information when required by authorities having jurisdiction.
e. Test Report: When specified in individual specification sections, submit test reports for information for limited purpose of assessing conformance with information given and design concept expressed in Contract Documents.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
55 f. Product Data: When specified in individual specification sections, submit product data to Owner/Engineer for review for limited purpose of checking for conformance with information given and design concept expressed in Contract Documents. Mark each copy to identify applicable products, models, options, and other data. Supplement manufacturers' standard data to provide information specific to this Project.
g. Certificates: When specified in individual specification sections, submit certification by manufacturer, installation/application subcontractor, or Contractor to Owner/Engineer. Indicate material or product conforms to or exceeds specified requirements. Submit supporting reference data, affidavits, and certifications as appropriate. Certificates may be recent or previous test results on material or Product but must be acceptable to Owner/Engineer. h. Manufacturer’s Instructions: When specified in individual specification sections, submit manufacturer’s instructions for delivery, storage, assembly, installation, start-up, adjusting, and finishing, to Owner/Engineer. Indicate special procedures, perimeter conditions requiring special attention, and special environmental criteria required for application or installation.

2.4 HOURS OF WORK:
a. The Contractor shall restrict their hours of work to 7:00 a.m. to 6:00 p.m. Monday through Friday, unless previously authorized by the City.

2.5 SAFETY:
a. The Contractor shall at all times conduct their work in accordance with Construction Safety Orders of the Division of Industrial Safety, State of California, to insure the least possible obstruction to traffic and inconvenience to the general public, and adequate protection of persons and property in the vicinity of the work.
b. No access way shall be closed to the public without first obtaining permission of the City Engineer. The Contractor shall maintain access to all property adjacent to the work area at all times. Temporary access ramps, bridges, or other structures may be constructed to accomplish this at the discretion of the City.
c. Should the Contractor fail to provide public safety as specified or if, in the opinion of the City Engineer, the warning devices furnished by the Contractor are not adequate, the City may place any warning lights or barricades or take any necessary action to protect or warn the public of any dangerous condition connected with the Contractor’s operations and the Contractor shall be liable to the City for all costs incurred plus 100%.
d. Nothing in this section shall be construed to impose tort liability on the City or City Engineer. e. Full compensation for conforming to the requirements of this section shall be considered as included in the contract prices paid for the various items of work and no additional compensation will be allowed.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
56 2.6 WATER FOR CONSTRUCTION AND DUST CONTROL:
a. Construction and testing water shall conform to Section 17, “Watering,” of the State Standard Specifications and these Technical Specifications. The Contractor shall be responsible for providing all water necessary for construction and testing and disposing of all water needed for testing. If the Contractor uses City water for a water supply, the Contractor shall only use truck fill station after obtaining a City permit. The fill station is located at 995 E. Commercial Street on the south side of Commercial Street, next to the ballfields. The contractor shall pay all fees that apply.
b. During the performance of the work called for under these specifications, or any operations appurtenant thereto, the Contractor shall furnish all labor, equipment and means required, and as often as necessary, to prevent his operations from producing dust in amounts damaging to property or causing a nuisance to persons living nearby or occupying buildings in the vicinity. c. Full compensation for conforming to the requirements of this section shall be considered as included in the contract prices paid for the various items of work and no additional compensation will be allowed.

2.7 DUST CONTROL:
a. Attention is directed to the provisions in Section 10, "Dust Control," of the State Standard Specifications.
b. Dust Mitigation Measures:
i. All dust-producing work and unpaved construction sites shall require at a minimum watering in the late morning and at the end of the workday; the frequency of watering shall be increased if dust is mobilized by wind.
ii. Contractor shall maintain dust control to the satisfaction of the City Engineer, seven (7) days a week, 24 hours per day.
iii. At the end of each work week, the contractor shall sweep all streets in the work zone with a commercial grade street sweeping machine.
iv. The City Engineer at his discretion may require sprinkling at any time or place. v. Full compensation for conforming to the provisions of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefor.

2.8 PROTECTION OF EXISTING FACILITIES AND PROPERTY:

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
57 a. Protection of existing facilities shall conform to Section 15-1.02, “Preservation of Property,” of the State Standard Specifications and these Technical Specifications. The Contractor shall notify Underground Service Alert (USA) for marking the locations of existing underground facilities. b. The Contractor shall take all necessary measures to avoid injury to existing surface and underground utility facilities in and near the site of the work. No error or omission of utility markouts shall be construed to relieve the Contractor from his responsibility to protect all underground pipes, conduits, cables or other structures. The Contractor shall indemnify the City and hold it harmless from any and all claims, demands, or liability made or asserted by any person or entity on account of or in connection with any damage to such surface or underground facilities caused by the Contractor or any of his agents or subcontractors. c. The existing underground facilities in the area of work may include telephone, television and electrical cables, gas mains, water mains, sewer pipe and drainage pipe. The various utility companies shall be notified before trenching begins and at such other times as required to protect their facilities. Underground facilities shall be located and exposed ahead of trenching to prevent damage to the facilities, and to determine the depth and character of all facilities that cross or infringe on the trench prism. The Contractor shall immediately notify the City Engineer of any facilities found. If damage should occur to the existing facilities, the utility company and the City shall be notified immediately and repairs acceptable to the utility company shall be made at the Contractor’s expense.
d. Attention is directed to the provisions in Section 7-1.11, “Preservation of Property,” and Section 12-1.06, “Preservation and Protection of Trees and Plantings,” of the State Standard Specifications and these Technical Specifications.
e. Existing trees, shrubs, and other plants, that are not to be removed and are injured or damaged by reason of the Contractor’s operations, shall be replaced by the Contractor in accordance with the requirements in Section 20-4.07, “Replacement”, of the State Standard Specifications. f. Full compensation for conforming to the requirements of this section shall be considered as included in the contract prices paid for the various items of work and no additional compensation will be allowed.

2.9 OWNER NOTIFICATION:
a. The Contractor shall notify all property owners and businesses affected by the project’s work at least 72 hours before work is to begin. The notice shall be in writing, placed on doors and shall indicate the Contractor’s name and phone number, type of work, day(s) and time when work will occur. Notice shall be reviewed by the City Engineer prior to being sent. b. Contractor shall coordinate work with affected businesses to minimize construction impact as much as possible. Work shall be sequenced accordingly. The City will help facilitate cooperation when possible.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
58 c. Full compensation for conforming to the requirements of this section shall be considered as included in the contract prices paid for the various items of work and no additional compensation will be allowed.
d. The Contractor shall also contact Willits Unified School District – Transportation Department to notify them of any closures or delays affecting their bus route.

2.10 EMERGENCY SERVICE PROVIDERS NOTIFICATIONS:
a. The Contractor shall furnish the name and phone number of a representative that can be contacted in the event of an emergency. Said information shall be reported to the City Police Department dispatcher and updated as required to provide 24-hour phone access. b. Full compensation for conforming to the requirements of this section shall be considered as included in the contract prices paid for the various items of work and no additional compensation will be allowed.
c. The Contractor shall notify all emergency service providers (Police, Fire Department, Ambulance, etc.) any traffic control at least 72 hours before work is to begin.

2.11 REMOVAL OF MISCELLANEOUS ITEMS:
a. Various items shown on the plans to be removed will be completely removed and disposed of. b. No separate payment shall be made for the various items to be removed unless specified and listed in the Bid Schedule.
c. Full compensation for conforming to the requirements of this section shall be considered as included in the contract prices paid for the various items of work and no additional compensation will be allowed.

2.12 UTILITY CLEARANCES:
a. Contractor will be required to investigate, confirm and/or determine locations of existing utilities, verify clearances between existing and proposed utilities, and determine elevations of existing utilities at connection points. The contractor shall verify clearances at known utility crossings and confirm elevations of existing utilities at connection points at least 5 working days in advance of working at the specific crossing or connection location. The Contractor shall notify the City Engineer immediately upon discovery of any conflict.
b. Full compensation for determining utility crossing locations and clearances shall be considered as included in the prices paid for various contract items of work and no additional compensation will be allowed.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
59 2.13 EXISTING UTILITIES:
a. The Contractor shall notify all utility companies and request field location markings of existing facilities prior to commencing construction. Where potential conflict with existing underground utilities may constitute a safety hazard or interfere with the progress of work, such facilities shall be hand-excavated to determine their precise location. Contractor shall be liable for damages to all utilities whether so located and marked or not.
b. It is not the intent of the Plans to show the exact location of existing underground utilities or structures, and the City Engineer assumes no responsibility therefor. c. It is the Contractor’s responsibility to verify all existing utility locations and notify the City Engineer in case of conflict.
d. Full compensation for conforming to the requirements of this section shall be considered as included in the contract prices paid for the various items of work and no additional compensation will be allowed.

2.14 RELATIONS WITH THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD:
a. This location is within an area controlled by the Regional Water Quality Control Board. The Contractor shall fully inform himself of all rules, regulations, and conditions that may govern operations in said area and shall conduct work accordingly. b. The Contractor shall comply with the regulations of the North Coast Regional Water Quality Board and the discharge prohibitions and guidelines pertaining to construction activities listed on pages 1-5-7 through 1-5-9 of the Water Quality Control Plan North Coastal Basin dated April 1975.
c. Full compensation for conforming to the requirements of this section shall be considered as included in the contract prices paid for the various items of work and no additional compensation will be allowed.

2.15 TEMPORARY EROSION CONTROL:
a. Temporary erosion control shall consist of, but not be limited to, constructing such facilities and taking such measures as are necessary to prevent, control and abate water, mud, and erosion damage to public and private property as a result of the construction of this project. b. Conformance with the requirements of this section shall in no way relieve the Contractor from his responsibilities, as provided in Section 7-1.01G, "Water Pollution," Section 7-1.11, "Preservation of Property," and Section 7-1.12, "Responsibility for Damage," of the State Standard Specifications.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
60 c. Temporary erosion control features as are necessary to prevent damage during the winter season shall be constructed and functioning. The Contractor shall construct such supplementary erosion control facilities as are necessary to protect adjacent private and public property. d. Temporary erosion control measures shall conform to the current edition of ABAG manual of standards for erosion and sediment control measures and includes, but not limited to the following:
i. The Contractor shall conduct operations in such a manner that storm runoff will be contained within the project or channeled into the storm drain system which serves the runoff area. Storm runoff from one area shall not be allowed to divert to another runoff area.
ii. Storm drain systems, toe of slope drains, and outlet structures shall be constructed and operating prior to commencing, or concurrently with placing, an embankment.

Temporary down drains, drainage structures and other devices shall be provided to channel storm runoff water into the respective permanent storm drain systems during construction. Mud and silt shall be settled out of the storm runoff before said runoff enters the storm drain system.
iii. Excavation areas, while being brought to grade, shall be protected from erosion and the resulting siltation of downstream facilities and adjacent areas by the use of various erosion control measures. These measures may include, but shall not be limited to, check dams; confined ponding areas to desilt the runoff; and protection, such as sandbags or straw bales around inlets which have not been brought to grade. iv. Contour graded areas shall be protected against erosion and the resulting siltation of downstream facilities and adjacent areas during grading operations. Various measures may include but shall not be limited to: the use of graded contour berms to control sheet flow: supplemental grading of large areas around temporary or unfinished inlet structures, such as inside ramp loops, to provide desilting basins; and temporary ditch paving.
e. Culvert pipe used in conjunction with erosion control measures which was new when delivered to the project site and, in the opinion of the City Engineer, is not damaged and whose dimensions and other properties conform to the requirements for new material may be used in the new work. f. Full compensation for any cost involved in performing erosion control to act as temporary water pollution control and temporary erosion control shall be considered as included in the contract prices paid for the various items of work and no additional compensation will be allowed.

2.16 PROGRESS SCHEDULE:
a. Progress schedules will be required for this contract and shall conform to the provisions in Section 3.08, "Progress Schedule," of these Specifications.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
61 b. A preliminary progress schedule shall be submitted at the Preconstruction Meeting. c. Full compensation for conforming to the requirements of this section shall be considered as included in the contract prices paid for the various items of work and no additional compensation will be allowed.

2.17 COOPERATION:
a. Attention is directed to Sections 7-1.14, "Cooperation" and 8-1.10, "Utility and Non-Highway Facilities," of the State Standard Specifications and these Technical Specifications. b. Other forces will be engaged in installing or in making adjustments to or in relocating various utility or other non-highway facilities throughout the project. c. Full compensation for conforming to the requirements of this section shall be considered as included in the contract prices paid for the various items of work and no additional compensation will be allowed.

2.18 OBSTRUCTIONS:
a. Attention is directed to Sections 8-1.10, “Utility and Non-Highway Facilities”, and 15, “Existing Highway Facilities”, of the State Standard Specifications and these Technical Specifications. b. Attention is directed to the existence of overhead and underground power, telephone, and television cable poles, underground sewer mains and laterals, underground gas mains, and underground water mains and laterals within the area in which construction is to be performed. c. Prior to starting work, the Contractor shall (a minimum of 2 working days in advance) call Underground Service Alert (USA), toll fee, at (800) 642-2444 and provide USA with all necessary data relative to the proposed work. USA will accept calls and process information to participating agencies who have underground facilities in the area between the hours of 7:30 a.m. and 5:00 p.m. daily, except Saturdays, Sundays, and holidays. Between the hours of 5:00 p.m. and 7:30 a.m. calls will be recorded and then processed after 7:30 a.m. For emergency situations, after hours and on Saturdays, Sundays and holidays, the Contractor shall contact the organization owning the affected facility. Upon notification, agencies having facilities in the area of the proposed excavation will mark their locations in the field using USA standard colors and codes to identify the facility.
d. The Contractor will be required to work around public and private utility facilities and other improvements that are to remain in place within the construction area and he will be held liable to the owners of such facilities or interference with service resulting from his operations. e. Any delays claimed by the Contractor as a direct result of the utility facilities not being rearranged as provided will not be recognized nor will any delays be considered right-of-way delays within the meaning of Section 8-1.09, “Right-of-Way Delays”, of the State Standard Specifications, PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
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62 except that any such delays will entitle the Contractor to an extension of time as provided in Section 8-1.07, “Liquidated Damages”, of the State Standard Specifications. The Contractor shall immediately notify the City Engineer of such delays.
f. Full compensation for conforming to the requirements of this section shall be considered as included in the contract prices paid for the various items of work and no additional compensation will be allowed.

2.19 CLEARING, GRUBBING, AND DISPOSAL:
a. The work to be done under this section consists of clearing or removing obstacles preventing the construction or installation of contract items.
b. Existing power and telephone lines, trees, fences, pipelines or other conduits, railroad lines, embankments, and structures in the vicinity of the work shall be supported and protected from injury by Contractor during the construction and until the completion of the work. Contractor shall be liable for all damages to such structures, as herein provided, and shall save and keep Owner and Engineer harmless from any liability or expense for injuries, damages, or repairs to those structures. Full compensation for clearing and grubbing activities shall be included in the bid prices paid for the specific bid construction item involved and no additional payment shall be made therefor.

Preservation of Property:
c. Contractor shall minimize damage to shrubs, trees, plants, grass and structures during the course of the work. Before removing any tees, tree roots, large shrubs, or structures, Contractor shall obtain prior permission from City Engineer. No additional trees, large shrubs or structures shall be removed or damaged without prior written permission from City Engineer. Before initiation of clearing and grubbing operations, Contractor shall meet at the work site with Owner and Engineer to determine the extent and details of clearing and grubbing operations. d. In areas where trees or shrubs may be damaged by construction equipment, Contractor shall provide protective fencing, padding on trunks, tie-back branches or take other necessary actions to prevent damage to trees, shrubs, or other vegetation. Damage to trees and shrubs shall include, but will not be limited to:
• bark damage to trees.
• breakage of branches on trees or shrubs
• breaking or tearing of roots
• spilling toxic materials near the root zones
• spraying toxic materials on foliage
• fire damage to foliage and branches.
• compaction of root areas under the drip line or damage by fill or storage of materials over the root zone
• foot or vehicular damage on low shrubs and groundcover.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
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Project No. 2024-01
63 Environmental Requirements:
• Any burning shall be in accordance with applicable laws. • Contractor shall obtain the required permits concerning disposal of materials produced during clearing and grubbing. Contractor shall make his/her own arrangements for disposing of materials produced from clearing and grubbing. If excavation or construction materials or equipment are to be stored on private property, written permission must be obtained from the property owner granting permission and absolving City of all responsibility for the consequences of such activity.
• Avoid unnecessary removal or damage of shrubs, trees, and grass during the work.

Removal:

All trees, stumps, roots, buried logs, decayed vegetable matter, heavy growth of grass and weeds and all other organic material shall be removed from fills, future roadways or within ditch sections. The disposal of materials shall be in compliance with the above stated Environmental Requirements.

2.20 EXCAVATION:

Excavation, as used in these specifications, consists of all necessary clearing, grubbing and site preparation; removal of all materials of whatever description that may be encountered (except existing pipe work, conduits, utility structures or other items to be left in place) to the lines and grades indicated on the plans and otherwise described herein. This may include: removal and disposal of debris; the handling and storage of materials to be used for fill and backfill; all necessary bracing, shoring and protection (but not including tight sheeting in trenches and structure excavation ordered left in place by City Engineer); all backfilling; preparation of subgrades; and final grading, dressing and cleanup of the site.

All unsuitable material removed from excavations shall be disposed of at a site suitable to City Engineer.

Unless otherwise specified, excess material from excavation shall become the property of the Contractor and shall be disposed of to the satisfaction of the Engineer. If the work is in existing City streets, the excess material shall be removed from the site daily unless it has been preapproved for reuse. Prior to disposal of any materials or operation of any equipment on sites provided by the Contractor for disposal of excess excavation owned by them, the Contractor shall submit to the Engineer written authorization for such disposal of materials and entry permission signed by the owners of the disposal site and the required permits.

Contractor shall be solely responsible for obtaining all required grading permits. All excavation, other than by drilling and blasting, undertaken with the excavation equipment commonly used in the industry for this type of excavated material shall be classified as common excavation.

All material which must be drilled and blasted for removal shall be classified as rock excavation. It shall be the responsibility of Contractor to inform City Engineer before any rock excavation is started so that adequate measurement for pay purposes may be determined. The exclusion of a bid item for rock excavation indicates that rock is not anticipated, and should rock be encountered during construction payment shall be negotiated.

Should rock excavation be encountered, it shall be the responsibility of Contractor to have an experienced powder man handle all blasting and be able to furnish proof of Contractor's credentials. Contractor shall also PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
64 inform all residents in the vicinity of proposed blasting activities and Contractor shall be responsible for any damage to persons or property.

All excavation shall be made by open cut method except as approved or specified. During excavation, materials suitable for backfill shall be piled in an orderly manner a sufficient distance from the banks of the excavation to prevent slides or cave-ins. Banks shall be kept as nearly vertical as possible and shall be properly sheeted and braced as may be necessary to prevent caving. Sloping banks will generally be allowed except in open areas where traffic conditions and the proximity of existing structures will not permit. No excavation shall be left open without proper barricades and warning lights. Such devices shall conform to the Manual of Uniform Traffic Control Devices or such permits as are appended to these specifications.

2.21 TRENCH EXCAVATION:

All the requirements under Section 2.20, "Excavation", shall apply, with the following additional special requirements. Trench width shall conform to City Standard No. 222. If pipe diameter is not shown on City Standard No. 222, trench width shall be no more than twenty-four (24) inches greater than the pipe's outside diameter. Trench width shall not be less than twelve (12) inches greater than the pipe's outside diameter.

Trench excavation shall not proceed more than two hundred (200) feet in advance of pipeline work without City Engineer's approval. No trench shall be left uncovered overnight. Open trench shall be backfilled and patched with cold mix asphalt concrete before the end of each work day. Steel trench plates may only be used to cover the trench at the pipe end. Cold mix asphalt concrete shall be placed at each edge of the trench plate.

Trench width in paved streets, or in areas where close proximity to other structures require vertical cuts, shall not be wider than required for proper handling, jointing, and bedding of the pipe. The bottom of the trenches shall be excavated to a depth of six (6) inches below the bottom of the invert. Care shall be taken not to excavate below the depths indicated. Unauthorized over depths shall be backfilled with suitable bedding material at Contractor's expense. Where soft, spongy or otherwise unsuitable material is encountered, which will not provide a firm foundation for pipe, City Engineer will direct the extent to which removal and replacement shall be made with suitable material.

Any excess material resulting from trench excavation shall be disposed of by Contractor at Contractor's own expense in a manner satisfactory to City Engineer. Such excess material may be deposited on private property if so requested by the property owner and proper permits have been obtained.

2.22 DEWATERING:

Dewatering is anticipated as required under this contract. Where ground water is encountered in excavations, it shall be removed so that it will not interfere with pipe laying and other construction operations. Unless otherwise specifically permitted by City, water, either of surface or subsurface origin, will not be permitted in the trenches at any time during construction and until backfilling over the top of the pipe has been completed; nor will the groundwater level in the trench be permitted to rise above an elevation six (6) inches below the invert of the pipe. Dewatering will continue until pipe laying and/or other construction is complete and backfill is compacted at least six (6) inches above the ground water table. Backfill shall be as provided in Section

2.25, "Backfilling", of these specifications.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
65 The cost of dewatering operations will not be paid for as a separate item but shall be merged with the appropriate bid item.

2.23 DRAINAGE:

Contractor shall control the grading in the vicinity of the excavation so that the ground surface is properly sloped to prevent water from running into the excavated areas. Water which has accumulated in the excavation from rainfall and/or surface runoff, or from any other cause which might have been prevented by proper care and foresight, shall be removed and the subgrade restored to its proper bearing capacity, all at Contractor's expense.

2.24 SHORING, SHEETING, AND BRACING:

Contractor shall do all shoring, bracing and tight sheeting required to prevent caving and to protect Contractor's workers and adjacent property and structures. Backfilling will be brought to one (1) foot above the top of the pipe before sheeting may be removed. No extra payment will be made for these items, the cost thereof being merged with and considered a part of the cost for the related excavation.

2.25 BACKFILLING:
a. Bedding & Backfill Materials:

1. Slurry Cement Backfill:

Slurry cement backfill shall conform to the requirements of Section 19-3.062 of the Standard Specifications.

2. Class II aggregate base:

Class II aggregate base shall be as specified in the State Standard Specifications Section 26, "Aggregate Bases". Grading for 3/4 inch maximum sized shall be used. The Class II aggregate base shall be free from organic matter and other deleterious substances.

3. Bedding and cover material for water pipes:

Unless otherwise specified, pipe bedding and initial backfill for Water system ductile iron pipes shall be clean graded, imported sand with a minimum 95% dry-in-place density, as determined by ASTM D-1557. Sand shall be tested and must have a pH equal to or greater than 4.5 and less than 9, and a resistivity greater than 5,000 ohm-centimeters. The sand shall conform to the following grading when tested in accordance with ASTM C 136, “Method for Sieve Analysis of Fine and Course Aggregates”:

Sieve Size Percent Passing
1/2 inch 100
No. 4 75 – 100
No. 50 0 - 70
No. 100 0 - 30
No. 200 0 - 15

4. Stabilization material:

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
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66 Stabilization material shall consist of uniformly graded coarse aggregate of which at least twenty-five percent (25%) by weight shall be crushed particles. The percent composition by weight shall conform to following grading:

Sieve Size Percent Passing
3" 100
1-1/2" 75 - 95
3/4" 40 - 75
# 4 15 - 35
#10 5 - 20
#200 0 - 3

5. Imported backfill:

Imported backfill material shall be free of all organic materials, rubbish, debris, and other objectionable materials. Rocks, boulders and other material must meet the following limitations:
• The minimum dimension of any piece used shall be six (6) inches. • Pieces larger than four (4) inches shall not be placed within twelve (12) inches of any structure.
• Pieces larger than three (3) inches shall not be placed within twelve (12) inches of the subgrade for paving.
• "Nesting" of pieces will not be permitted.
• Unless otherwise specified, the relative compaction of all fill and backfill shall be ninety percent (90%). The cost of importing, installing, screening, compaction, disposal and all other activities involved with importing backfill material shall be considered as included in the bid prices paid for each specific item and no additional compensation shall be made.
b. Backfill Procedures:
• Trenches shall not be backfilled until City Engineer has inspected and approved the pipe installation and jointing as being in compliance with the requirements of plans and specifications and until concrete in masonry structures or encasements have attained a proper strength. No backfill shall be made with frozen material. • Where trenches cross over roads, streets, or driveways, backfilling shall be completed immediately following excavation and inspection. No trenches across roads shall remain open overnight. All crossings shall be backfilled, compacted and open to traffic at the end of each day's work. Major road crossings shall be excavated and backfilled in half widths of the traveled way so that at least one-half of the roadway is open to controlled traffic at all times during the work.
• Under existing and proposed roadways, to a distance of ten (10) feet on either side of the road, bedding and backfill materials shall be carefully deposited in layers not more than six (6) inches thick, loose measurements, wetted to optimum moisture content and mechanically compacted to at least 95 percent of the maximum density as determined by Section 26 of the Standard Specifications, Test Methods 231 and 216. The upper twelve (12) inch layer PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
67 forming the subgrade for pavements, which are to be replaced, shall be compacted to a density of at least ninety-five percent (95%).
• Where pavements and roadways are not involved, compaction shall be as outlined above to a depth of 1-1/2 feet above the pipe. Above this point the excavation material shall be placed in layers not to exceed six (6) inches and compacted to a density of at least ninety percent (90%).
• Wherever trenches have not been properly filled, or if settlement occurs, they shall be reopened to the depth required for proper compaction and refilled and recompacted as approved by City Engineer.
• Along all portions of the trenches the ground shall be graded uniformly and mounded over the trenches and left in a uniform and neat condition.

2.26 STABILIZATION AND BEDDING:

Granular stabilization material shall be used to replace soft, spongy, or other unsuitable material, including rock encountered in excavation, to the depths necessary to support the pipe or structure. Stabilization materials shall consist of suitable hard, durable granular material having the requirements of Section 2.25 a-4 "Stabilization Material" of these specifications.

Pipe bedding shall be defined as the portion of the trench between the side of the trench, six (6) inches below the bottom of the pipe and twelve (12) inches above the top of the pipe unless shown otherwise on the project drawings.

Bedding shall consist of leveling the trench at the bottom of the pipe zone and furnishing, placing, and compacting bedding material up to the spring line of the pipe. (See Section 2.25 “Backfilling”).

Pipe bedding material shall be placed to a minimum depth of six (6) inches under all pipe where trench stabilization or rock excavation is required.

Stabilization material and bedding material shall be approved by City Engineer prior to their use. Materials shall be obtained from areas approved by City Engineer.

Stabilization and/or bedding material will not be paid for separately but shall be considered as subsidiary to and a part of the cost for the applicable contract bid item.

Water pipe bedding material shall be self-compacting sand, free of all fines, and conforming to Section 2.25 of these specifications.

2.27 TRENCH MAINTENANCE:

Contractor shall, for a period of one (1) year after completion and final acceptance of the work (issued in writing by City of Willits), maintain and repair any trench settlement which may occur and shall make suitable repairs to any pipe, pavement, or other structures which may become damaged as a result of backfill settlement.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
68 2.28 DISPOSAL OF EXCESS MATERIAL:

Excess material, including rock, broken concrete, bituminous materials, debris or other materials not suitable for backfill, shall be removed from the site and wasted in the disposal areas selected by Contractor and approved by City Engineer (See Sections 2.19 and 2.20 of these specifications). Contractor shall be solely responsible for obtaining all required County of Mendocino and City of Willits grading permits for proper disposal of excess material. The disposal of such excess materials will not be paid for separately, but shall be considered as subsidiary to and a part of the cost for the applicable contract bid item.

2.29 CLEANUP:

Upon completion of the work, the entire site shall be cleared of all debris, and ground surfaces shall be finished to smooth, uniform slopes and shall present neat and workmanlike appearance. Unpaved streets/driveways shall be graded to the satisfaction of City Engineer. Ditch lines shall be graded and reshaped to preconstruction condition. Disturbed earth shall be reseeded with a mixture of native grasses and/or wildflowers. Cleanup will not be paid for separately but shall be considered as subsidiary to and a part of the cost for the applicable contract bid item.

2.30 COMPACTION TESTING:

The City of Willits shall, at its expense, acquire the services of a certified soils testing laboratory approved by City Engineer to perform relative compaction tests per Section 6-3 of the Standard Specifications, Test Methods 231 and 216. Additional tests may be provided at Contractor's request and expense. These results shall be used as the basis for the determination of acceptability of all compaction under this contract.

During the course of construction, City will make periodic checks of soil compaction to assure compliance with these specifications. Such tests will be accomplished with a nuclear density meter. Satisfactory compaction tests results do not relieve Contractor of the responsibility as specified in Section 2.27, "Trench Maintenance" of these specifications.

2.31 HYDROSTATIC TESTING:

Water pipes, fittings, valves and hydrants shall be subjected to a hydrostatic pressure test of a minimum 150 psi at every point in the pipe being tested. The duration of the test shall be at least two (2) hours. All service lines shall be tested at existing distribution system pressures.

Prior to hydrostatic testing the water pipe trench backfill shall be compacted to a minimum depth of six (6) inches over the pipe barrel.

Table 1
Hydrostatic testing makeup water allowance per 100ft of pipeline*
(gallons per hour)
psi 4" 6" 8" 10" 12" 14" 16" 18" 20" 24"
PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
69 150 0.033 0.050 0.066 0.083 0.099 0.116 0.132 0.149 0.166 0.199 175 0.036 0.054 0.072 0.089 0.107 0.125 0.143 0.161 0.179 0.215 200 0.038 0.057 0.076 0.096 0.115 0.134 0. 153 0.172 0.191 0.229 225 0.041 0.061 0.081 0.101 0.122 0.142 0.162 0.182 0.203 0.243 250 0.043 0.064 0.085 0.107 0.128 0.150 0.171 0.192 0.214 0.256 275 0.045 0.067 0.090 0.112 0.134 0.157 0.179 0.202 0.224 0.269 300 0 .047 0.070 0.094 0.117 0.140 0.164 0.187 0.211 0.234 0.281 Leakage is defined as the quantity of water to be supplied into the newly constructed water system, or any valved section thereof, necessary to maintain the specified test pressure.

For operating pressures less than 120 psi, if at any time during the pressure and leakage testing, the specified test pressure can be maintained ±3 psi for a consecutive 60 minutes without adding makeup water, the test can be discontinued, and the system considered as passing. For operating pressures greater than 120 psi, pressure shall be maintained for 120 minutes in order for the system to be considered passing. Should any test of combined or individual sections of the new system show leakage greater than the specified limit, the Contractor shall, at their own expense, locate the cause and repair the defect until the leakage is within the specified allowance.

Regardless of test results, the Contractor shall repair any leaks detected.

The hydrostatic test shall not be undertaken until at least seven (7) days after concrete thrust blocks have been installed, or three (3) days if Type III, high early strength Portland cement, is used.

The water pipe and appurtenances shall not exceed the allowable leakage requirements during the test period. Contractor shall be required to provide all materials, equipment, and labor necessary to pressure test the water pipes.

All testing shall be coordinated and completed in the presence of an authorized City representative.

2.32 FLUSHING AND DISINFECTING:

All flushing and disinfecting of water pipes shall be coordinated with City of Willits Water Department. Before being placed in service, all new pipe shall be chlorinated. Prior to chlorination, all dirt and foreign matter shall be removed by a thorough flushing. Each valved or plugged section of newly laid pipe shall be flushed independently. This may be done either before or after the trench has been backfilled.

All water pipes shall be disinfected with chlorine solution, having active available chlorine concentration of fifty (50) parts per million. The pipe shall be maintained full of solution under normal operation pressure for a twenty-four (24) hour contact period.

The residual chlorine solution at the end of the twenty-four (24) hour disinfecting period shall be not less than ten (10) parts per million at representative point in the pipe. Upon completion, the water pipe shall be flushed PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
70 until the residual chlorine is not greater than 1.0 parts per million. The method of disinfecting the water pipes and the chlorination materials in accordance with AWWA C601-A1 shall be subject to the approval of the City.

The preferred chlorination method is to install AWWA approved chlorine tablets with no stabilizers to the top of the pipe with an AWWA approved adhesive.

Contractor shall be required to provide all materials, equipment and labor necessary to disinfect the water pipes. Disinfecting of all associated structures and appurtenances shall be considered incidental to disinfecting of the pipe and shall not be paid for separately.

2.33 CONCRETE THRUST BLOCKS:

Concrete thrust blocks shall be provided at all bends, tees and valves as established and sized as shown on the drawings. The concrete shall have a minimum twenty-eight (28) day compression strength of 3000 pounds per square inch. Each thrust block shall be poured against undisturbed earth. Install #4 rebar ties on valves and vertical bends. Wrap all fittings with visquene prior to placing concrete.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
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Project No. 2024-01
71 SECTION 03: DETAILED DESCRIPTION OF BID ITEMS
The following section contains detailed descriptions and measurement and payment of bid items:

Item # 1 Mobilization/ Demobilization
Mobilization shall conform to the provisions in Section 11, “Mobilization,” of the State Standard Specifications and to these Technical Specifications. Construction insurance shall adhere to the requirements set forth in the contract documents.

Measurement & Payment:

Payment for this item shall be on a Lump Sum (LS) basis. Payment for this item shall be in accordance with Section 2 of the State of California, Business and Transportation Agency, Department of Transportation (Caltrans), Standard Specifications, latest edition and include all work as defined in this section. No additional compensation will be allowed.

Item # 2 Traffic Control
Attention is directed to Section 7-1.03, "Public Convenience," 7-1.04, "Public Safety," and Section 12 "Temporary Traffic Control," of the State Standard Specifications. Nothing in these Technical Specifications shall be construed as relieving the Contractor from his responsibilities as provided in said Section 7-1.04.

Construction area traffic control devices shall be installed and maintained in accordance with the applicable sections of these Technical Specifications, the State Standard Specifications, the current edition of the Manual of Traffic Controls for Construction and Maintenance published by Caltrans, and as directed by the City Engineer.

Exact locations of Project Identification signs and Advance Notice signs (Section 7-1.03 "Public Convenience") shall be approved in the field by the City Engineer.

The Contractor shall notify all property owners and businesses affected by the project’s work at least 72 hours before work is to begin. The notice shall be in writing, placed on doors and shall indicate the Contractor’s name and phone number, type of work, day(s) and time when work will occur. Property owners and residents directly affected by construction activities, or where vehicle or pedestrian access to properties is disrupted, shall be given specific notice no less than 48 hours prior to the commencement of work. Notice shall be reviewed by the City Engineer prior to being sent.

Lane closures on major and collector streets will be permitted between the hours of 8:30 a.m. and 4:30 p.m. only.

Only one lane at a time may be closed and no lanes shall be closed at any other hours unless specifically approved by the City Engineer. Single lane closures shall require flaggers at each end and at any intersection in all instances. The Contractor shall maintain vehicle and pedestrian access to homes and other properties at all times while work is in progress.

The Contractor shall keep the City of Willits and all Emergency Services informed regarding the closure of any traveled way. At a minimum, the Contractor shall report any traveled way closure. This means immediately upon closure for that day and again immediately after removal of the closure. For closures over multiple days, the daily notification still applies.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
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72 EMERGENCY AND PUBLIC SERVICES PROVIDERS CONTACT INFORMATION The contractor will be required to maintain vehicular access to homes and other properties where work is in progress within the closure area.

Barricades and flaggers shall be positioned to allow safe turns at intersections.

Personal vehicles of the Contractor's employees shall not be parked on the traveled way, including any section closed to public traffic.

The Contractor shall notify the City Engineer of intent to begin work at least 5 days before work is begun. The Contractor shall coordinate with local authorities relative to handling traffic through the area and shall make arrangements relative to keeping the working area clear of parked vehicles.

Whenever vehicles or equipment are parked on the shoulder within 6 feet of a traffic lane, the shoulder area shall be closed with fluorescent traffic cones or portable delineators placed on a taper in advance of the parked vehicles or equipment and along the edge of the pavement at 25-foot intervals to a point not less than 25 feet past the last vehicle or piece of equipment. A minimum of 9 cones or portable delineators shall be used for the taper.

A C23 (CA) (Road Work Ahead) or C24 (CA) (Shoulder Work Ahead) sign shall be mounted on a telescoping flag tree with flags. The flag tree shall be placed where directed by the City Engineer.

When leaving a work area and entering a roadway carrying public traffic, the Contractor's equipment, whether empty or loaded, shall in all cases yield to public traffic.

If a complete road closure is not approved, a minimum of one traffic lane, not less than 10 feet wide, shall be open for use by public traffic. When construction operations are not actively in progress, not less than two such lanes shall be open to public traffic.

Minor deviations from the requirements of these Technical Specifications concerning hours of work which do not significantly change the cost of the work may be permitted upon the written request of the Contractor if in the opinion of the City Engineer public traffic will be better served and the work expedited. Such deviations shall not be adopted until the City Engineer has indicated his written approval. All other modifications will be made by contract change order.
• Willits Police Department 707-459-6122
• California Highway Patrol – Ukiah Dispatch Center 707-467-4000 • Mendocino County Sheriff Department 707-459-6111
• Little Lake Fire District 707-459-6271
• Cal Fire MEU 707-459-7414
• Ukiah Ambulance 707-462-3001
• Willits Unified School District Transportation
Department 707-459-5111
PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
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Project No. 2024-01
73 At the end of each working day if a difference in excess of 0.15 foot exists between the elevations of the existing pavement between lanes, the Contractor shall furnish and place portable delineators along the drop-off conforming to the provisions of Section 12-3.04, "Portable Delineators" of the State Standard Specifications. "Do Not Pass" signs shall also be placed at 500 foot intervals when delineators and signs shall be considered as included in the various items of work and no additional compensation will be allowed.

Whenever the Contractor's operations obliterate pavement delineation (lane lines, either pavement markers or painted lines or both, or temporary delineation), such pavement delineation shall be replaced by either permanent or temporary delineation before opening the traveled way to public traffic. Temporary delineation shall consist of reflective traffic line tape applied in pieces not less than 4 inches long nor less than 4 inches wide spaced no more than 10 feet apart on curves nor more than 20 feet apart on tangents. Reflective traffic line tape shall be applied in accordance with the manufacturer's instructions. Full compensation for temporary delineation shall be considered as included in the prices paid for the contract items of work that obliterated the existing delineation and no separate payment will be made.

Construction Traffic - The Contractor shall submit a trucking route for approval by the City Engineer.

The route must minimize traffic on residential streets that are not part of the project. Temporary staging of construction materials shall not occur in streets or areas that are not within the limits of the project which are to be paved.

Flagging - The first paragraph of Section 12-2.02, "Flagging Costs," of the State Standard Specifications is amended to read:

The cost of furnishing all flaggers, including transporting flaggers, to provide for passage of public traffic through the work under the provisions in Section 7-1.03, "Public Convenience", and Section 7-1.04, "Public Safety", shall be considered as included in the contract lump sum price paid for Traffic Control and no additional compensation will be allowed.

Attention is directed to Section 5-1.05, “Order of Work,” of the State Standard Specifications.

Traffic Management/Control Plan - Prior to commencing construction which will affect existing traffic, the contractor shall submit for review by the City Engineer, a Traffic Management/Control Plan on an 11" x 17" sheet of paper which contains only information specifically related to work zone traffic control. If the Contractor proposes to use the Manual of Traffic Controls published by Caltrans in lieu of a traffic control plan, in specific work operations, he shall submit in writing for consideration which Standard Plan will be used for each work operation. A Traffic Management/Control Plan or proposal shall be submitted for review ten (10) working days after receiving the Written Notice of Award from the City Engineer.

The Traffic Management/Control Plan shall contain a title block which contains the Contractor's name, address, phone number, project superintendent's name, contract name, dates and hours traffic control will be in effect, and a space for review acknowledgment.

The content of the Traffic Management/Control Plan shall include, but is not limited to, the following:
a. Show location and limits of the work zone.
b. Give dimensions of lanes affected by traffic control that will be open to traffic.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
74 c. Indicate signing, cone placement, and other methods of delineation and reference to appropriate City or Caltrans standard.
d. Dimension location of signs and cone tapers.
e. Identify side streets and driveways affected by construction and show how they will be handled.
f. Show how pedestrian traffic will be handled through the construction site. g. Demonstrate how two-way traffic will be maintained.

No work except for installation of project identification signs will be allowed to commence prior to approval of the Traffic Control Plan. In the event that the Contractor wishes to deviate from the approved traffic control plan, an updated plan must be submitted and approved by the City before work can commence.

Submittals:

Submittals confirming conformance with state specifications are required. Preliminary Traffic Control Plan to be reviewed by the City Engineer, subject to change based on in-field conditions.

Measurement & Payment:

Payment for this item shall be on a Lump Sum (LS) basis, which shall include full compensation for furnishing all labor, materials, tools and equipment, and doing all work involved in traffic control, including, but not limited to:
producing and implementing a traffic control plan, flagging, temporary relocation of regulatory signs, temporary ramps and traffic plates as required by the City Engineer, communication with affected residents and all agencies listed under the Traffic Management section of the Technical Specifications, and any other work defined in this section. Changeable Message Signs maybe be required at the City’s discretion, depending on work and traffic control plan. Full compensation for conforming to the requirements of this section shall be considered as included in the contract prices paid for under the Traffic Control bid item. No additional compensation will be allowed.

Item # 3 Storm Water Pollution Prevention
Attention is directed to the provisions in Section 13, “Water Pollution Control”, of the State Standard Specifications and these Technical Specifications.

The Contractor shall exercise every reasonable precaution to protect streams, lakes, reservoirs, bays, and coastal waters from pollution with fuels, oils, bitumen, calcium chloride and other harmful materials and shall conduct and schedule his operations so as to avoid or minimize muddying and silting of said streams, lakes, reservoirs, bays, and coastal waters. Care shall be exercised to preserve roadside vegetation beyond the limits of construction.

Water pollution control work is intended to provide prevention, control, and abatement of water pollution to streams, waterways, and other bodies of water, and shall consist of constructing those facilities which may be shown in the plans, specified herein or in the Technical Specifications, or directed by the City Engineer.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
75 Submittals:

Submittals confirming conformance with state specifications are required. This includes but is not limited to a list and description of BMP’s expected, and a Storm Water Pollution Prevention Plan. City Engineer must authorize alternative before submission of bid documents.

Measurement & Payment:

Payment for this item shall be on a Lump Sum basis, which shall include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in storm water pollution prevention. No additional compensation will be allowed.

Item # 4 AC Grinding
AC Grinding shall consist of demolishing and removing existing AC through use of a grinder as shown in the Plan.

The material grinded from the roadway surface, including material deposited in existing gutters or on the adjacent traveled way, shall be removed and disposed of by contractor. Removal operations of grinded material shall be concurrent with planing operations, unless otherwise directed by the City Engineer. The Contractor shall provide sediment control measures to prevent sediment from entering the storm drain system.

Grinding machines shall be equipped with a cutter head not less than 30 inches in width and shall be operated so as not to produce fumes or smoke. The grinding machine shall be capable of planing the pavement without requiring the use of a heating device to soften the pavement during or prior to the planing operation.

Any existing facility, infrastructure, or a portion thereof, that is damaged as a result of construction activities by grinding, excavation or transportation of material grinded shall be replaced according to the satisfaction of the City Engineer using appropriate City Standards at the Contractor’s expense.

Submittals:

Submittals confirming conformance with these specifications are required for grinder size and specifications.

Required submittals shall include Test Reports and Product Data.

Measurement & Payment:

Measurement and payment for this item will be paid for on a Square Yard (SY) basis. The price shall include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in excavating the disposal of grindings as defined in this section and as shown on the Plans, including, but not limited to:
 Saw-cutting,
 Grinding of the existing roadway,
 Removal and disposal of AC grindings,
 No additional compensation will be allowed.

Item # 5 Subgrade Disposal
The material removed from under the roadway surface, including material deposited in existing gutters or on the adjacent traveled way, shall be removed and disposed of by contractor. Removal operations of subgrade material shall be concurrent with planning operations and minimize tracking subgrade into the travel ways, unless otherwise directed by the City Engineer. The Contractor shall provide sediment control measures to prevent sediment from entering the storm drain system.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
76 Any existing facility, infrastructure, or a portion thereof, that is damaged as a result of construction activities by excavation shall be replaced according to the satisfaction of the City Engineer using appropriate City Standards at the Contractor’s expense.

Submittals:

Anticipated Equipment and a short description of BMPs expected during this construction activities.

Measurement & Payment:

Measurement and payment for this item will be paid for on a Cubic Yard (CY) basis. The price shall include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in excavating the subgrade as defined in this section and as shown on the Plans. No additional compensation will be allowed.

Item # 6 Clearing and Grubbing
The material removed from areas with planned improvements excluding existing roadways, including material deposited in existing gutters or on the adjacent traveled way, shall be removed and disposed of by contractor.

Removal operations of grade/subgrade material shall minimize tracking grade/subgrade into the travel ways, unless otherwise directed by the City Engineer. The Contractor shall provide sediment control measures to prevent sediment from entering the storm drain system.

Any existing facility, infrastructure, or a portion thereof, is damaged as a result of construction activities shall be replaced according to the satisfaction of the City Engineer using appropriate City Standards at the Contractor’s expense.

Submittals:

Anticipated Equipment and a short description of BMPs expected during this construction activities.

Measurement & Payment:

Measurement and payment for this item will be paid for on a Lump Sum (LS) basis. The price shall include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in excavating the grade and subgrade as defined in this section and as shown on the Plans. No additional compensation will be allowed.

Item # 7 Pedestrian Ramp
Pedestrian Ramps shall conform to the Plans and City Standards, see Sheets C5.1, C6.2 and C6.3 respectively.

Base material under Concrete ADA Ramps shall comply with the provisions of Section 26, "Aggregate Bases" of the City Standards and shall be a minimum of 4 inches in compacted thickness or as specified on Contract Plans.

Subgrade at each location shall be inspected prior to placement of concrete.

Detectable warning surface for the access ramp shall be cast-in-place tactile tiles. Glue-down tiles may be permitted with approval of the City Engineer. The color shall be Yellow. Detectable warning surface shall be installed in conformance with City Standard No. 209, these Technical Specifications, and the manufacturer’s recommendations. The finished surface shall be free from blemishes.

The manufacturer shall provide a written five-year warranty for prefabricated detectable warning surfaces, guaranteeing replacement when there is a defect in the dome shape, color fastness, sound-on-cane acoustic quality, resilience, or attachment. The warranty period shall begin upon acceptance of the project.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
77 This work shall consist of constructing handicap ramps to dimensions shown on the plans, and as specified in the City Standards and these Technical Specifications. The concrete shall attain a minimum compressive strength of 3000 psi at 28 days and shall contain not less than six sacks of cement per cubic yard. Maximum slump of the concrete shall be 4 inches, as determined in accordance with ASTM C-143.

Lampblack shall be added to the concrete at a ratio of 1.5 pints per cubic yard.

The Contractor shall be responsible for ensuring all access ramps are ADA-compliant and meet current ADA codes for both access to building entrances and curb ramps.

No advertising impression, stamp, or mark of any description will be permitted on the surface of any concrete or cement finish without written permission from the City Engineer.

The Contractor shall remove all debris and perform all cleanup work to the satisfaction of the City Engineer within 3 working days after the forms have been removed at any location.

Concrete shall be sawcut along all removal lines. The Contractor shall install Pole Sleeves to a depth of 9 inches where signs are to be installed in the new concrete. Score lines shall be made as shown on the plans.

The Contractor shall remove and replace defective concrete work with new materials at no additional cost.

Permission to patch any defective areas shall not be a waiver of the City’s right to require complete removal of defective work if patching does not restore quality and appearance of work. Concrete ADA Ramps determined to be defective shall be removed and replaced to the satisfaction of the City Engineer at no additional cost.

Submittals:

Submittals confirming conformance with these specifications are required for concrete mix design, truncated dome mats, and aggregate base. Required submittals shall include Test Reports and Product Data.

Measurement & Payment:

Measurement and payment for this item will be paid for at the contract price per Square Foot (SF) as measured between the “Corner Ramp” limit lines shown on the Plans. This price shall include full compensation for furnishing all labor, materials, tools, equipment, and doing all work included in constructing a concrete pedestrian ramp complete in place as defined in this section and as shown on the Plans, including, but not limited to:
 Finishing and placing expansion joint filler,
 Constructing weakened plane joints,
 Excavating,
 Saw cutting,
 Placement of truncated dome tiles,
 Relocation of existing signs,
 Grading subgrade and AB,
 Removing and disposing of concrete,
 Any other items necessary to install pedestrian ramps not specifically designated in the plans or these specifications,
 No additional compensation will be allowed.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
78 Item # 8 Concrete Sidewalk
Sidewalk shall conform to the Plans and City Standards respectively, see Typical Sections on Sheet C6.0 and Detail 6 Sheet C6.1. Removals shall begin and end where marked by the City Engineer.

This work will include the removal and disposal of sidewalk as indicated on the plans. The point of beginning and termination of removal shall be verified and identified in the field with the City Engineer for approval before any work is performed. All material will be hauled off site and properly disposed of under for this work. If a section of sidewalk is to be removed it shall be saw-cut to full depth and separated from the remaining sidewalk without damaging the section that is to remain.

Where no joint exists between concrete or asphalt concrete to be removed and concrete or asphalt concrete to remain in place, the concrete or asphalt concrete shall be cut in a neat line to a minimum depth of 0.17 foot with a power-driven saw before the concrete or asphalt concrete is removed.

Base material under curb and gutter and sidewalk shall comply with the provisions of Section 26, "Aggregate Bases" of the City Standards and shall be a minimum of 4 inches in compacted thickness or as specified on Contract Plans. Subgrade at each location shall be inspected prior to placement of concrete.

This work shall consist of constructing sidewalks of the form and dimensions shown on the plans, and as specified in the City Standards and these Technical Specifications. The sidewalk construction shall conform to City Standard No. 205 and City Standard No. 209 with respect to the weakened plain joint detail. The concrete shall attain a minimum compressive strength of 3000 psi at 28 days and shall contain not less than six (6) sacks of cement per cubic yard. Maximum slump of the concrete shall be four (4) inches, as determined in accordance with ASTM C-143.

Lampblack shall be added to the concrete at a ratio of 1.5 pints per cubic yard.

No advertising impression, stamp, or mark of any description will be permitted on the surface of any concrete or cement finish without written permission from the City Engineer.

The Contractor shall remove all debris and perform all cleanup work to the satisfaction of the City Engineer within 3 working days after the forms have been removed at any location.

Concrete shall be sawcut along all removal lines. The Contractor shall install Pole Sleeves to a depth of 9 inches where signs are to be installed in the new concrete. Score lines shall be made as shown on the plans.

Existing yard drains shall be connected to new 3” PVC outlets where possible. Contractor shall provide PVC pipe and necessary material to tie-in existing drains as part of this Item.

The Contractor shall remove and replace defective concrete work with new materials at no additional cost.

Permission to patch any defective areas shall not be a waiver of the City’s right to require complete removal of defective work if patching does not restore quality and appearance of work. Concrete Sidewalks determined to be defective shall be removed and replaced to the satisfaction of the City Engineer at no additional cost.

Submittals:

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
79 Submittals confirming conformance with these specifications are required for concrete mix design and aggregate base. Required submittals shall include Test Reports and Product Data.

Measurement & Payment:

Measurement and payment for this item will be paid for at the contract price per Square Foot (SF) of all 4”-thick Concrete Sidewalk shown on the Plans. This price shall include full compensation for furnishing all labor, materials, tools, equipment, and doing all work included in constructing a Concrete Sidewalk complete in place as defined in this section, including, but not limited to:
 Finishing and placing expansion joint filler,
 Constructing weakened plane joints,
 Excavating,
 Saw cutting,
 Removing and disposing of concrete,
 Grading subgrade and AB,
 Replacement of defective concrete to the satisfaction of the city engineer,  Adjusting water meters, cleanouts, and other utility boxes to grade,  Temporary access ramps or traffic plates as needed,
 Any other items necessary to install a Concrete Sidewalk not specifically designated in the plans or these specifications,
 No additional compensation will be allowed.

Item # 9 Concrete Curb and Gutter
Curb and Gutter shall conform to Detail 6, Sheet C6.1. Removal shall begin and end at a joint only. At no time will the removal begin or end between joints.

This work will include the removal and disposal of curb and gutter as indicated on the plans. The point of beginning and termination of removal shall be verified for approval with the City Engineer or a City representative before any work is performed. All material will be hauled off site and properly disposed of under this item of work.

Sections of curb and gutter to be removed shall be separated from the remaining curb and gutter without damaging the section that is to remain. Removal of curb and gutter shall also include saw-cutting the adjacent asphalt pavement the distance from the face of gutter as shown on the plans and removing, disposing of the asphalt paving within this area in its entirety, and replacing asphalt to conform to existing grades. Asphalt shall conform to Item 16 of these specifications.

Where no joint exists between concrete or asphalt concrete to be removed and concrete or asphalt concrete to remain in place, the concrete or asphalt concrete shall be cut in a neat line to a minimum depth of 0.17 foot with a power-driven saw before the concrete or asphalt concrete is removed.

Base material under curb and gutter shall comply with the provisions of Section 26, "Aggregate Bases" of the City Standards and shall be a minimum of 4 inches in compacted thickness or as specified on contract Plans.

Subgrade at each location shall be inspected prior to placement of concrete.

Curb and Gutter shall be Portland cement concrete and constructed in accordance with the Contract Plans, Section 73 of the City Standards, and as directed by the City Engineer. Curb drains shall be installed per details shown on Contract Plans.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
80 Where no sidewalk exists behind new curb and gutter, existing surface shall be graded to conform as shown on Plans.

This work shall consist of constructing curbs and gutters of the form and dimensions shown on the plans, and as specified in the City Standards and these Technical Specifications. The construction shall conform to City Standard No. 205. The concrete shall attain a minimum compressive strength of 3000 psi at 28 days, and shall contain not less than six sacks of cement per cubic yard. Maximum slump of the concrete shall be 4 inches, as determined in accordance with ASTM C-143.

A 4-inch-high letter 'W' for a water service or ‘S’ for a sewer lateral shall be legibly inscribed in the face of new and existing curbs at the location of each lateral. Where bends are required behind the curb to make a connection an additional 'W' or ‘S’ shall be legibly inscribed at the back of sidewalk where the connection to the existing lateral was made.

Lampblack shall be added to the concrete at a ratio of 1.5 pints per cubic yard.

The Contractor shall remove and replace defective concrete work with new materials at no additional cost.

Permission to patch any defective areas shall not be a waiver of the City’s right to require complete removal of defective work if patching does not restore quality and appearance of work. Concrete Curb and Gutter determined to be defective shall be removed and replaced to the satisfaction of the City Engineer at no additional cost.

Submittals:

Submittals confirming conformance with these specifications are required for concrete mix design and aggregate base. Required submittals shall include Test Reports and Product Data.

Measurement & Payment:

Measurement and payment for this item will be paid for at the contract price per Linear Foot (LF), which price shall include full compensation for furnishing all labor, materials, tools, equipment, and doing all work included in constructing a concrete curb and gutter complete in place as defined in this section, including, but not limited to:
 Finishing and placing expansion joint filler,
 Constructing weakened plane joints,
 Excavating,
 Saw cutting,
 Removing and disposing of concrete,
 Grading subgrade and AB,
 Temporary access ramps or traffic plates as needed,
 Provision and installation of ac conform,
 Replacement of 3” pvc curb drains as needed,
 Replacement of defective curb and gutter to the satisfaction of the city engineer,  Any other items necessary to install a concrete curb and gutter not specifically designated in the plans or these specifications,
 No additional compensation will be allowed.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
81 Item # 10 Concrete Valley Gutter
Portland Cement Concrete Valley Gutter shall be constructed in conformance to the details, at the locations shown on the plans and in accordance with the City Standard No. 218 and these Technical Specifications, see Detail 4 Sheet C6.1. All oil, paint, tire marks, and other discoloring shall be removed from the valley gutter by sandblasting prior to acceptance by the City Engineer. Cement mortar will not be an acceptable substitute for sandblasting.

All new valley gutters shall contain #4 rebar placed every 12” on center, each way; or #5 rebar placed every 16” on center, each way, as shown on the Plans.

Joints between old and new Portland cement concrete shall be neat and free of defects. Saw-cutting may be required to achieve this effect with approval from the City Engineer. Where new PCC meets existing PCC, dowels shall be drilled and installed in existing concrete as approved by the City Engineer.

Base material under valley gutter shall comply with the provisions of Section 26, "Aggregate Bases" of the City Standards and shall be a minimum of 6 inches in compacted thickness or as specified on contract Plans.

Subgrade at each location shall be inspected prior to placement of concrete.

Lampblack shall be added to the concrete at a ratio of 1.5 pints per cubic yard.

Concrete shall be cured in accordance with the requirements of Section 90-7 of the State Standard Specifications.

The Contractor shall remove and replace defective concrete work with new materials at no additional cost.

Permission to patch any defective areas shall not be a waiver of the City’s right to require complete removal of defective work if patching does not restore quality and appearance of work. Concrete Valley Gutter determined to be defective shall be removed and replaced to the satisfaction of the City Engineer at no additional cost.

Submittals:

Submittals confirming conformance with these specifications are required for concrete mix design, rebar, and aggregate base. Required submittals shall include Test Reports and Product Data.

Measurement & Payment: Measurement and payment for this item will be paid for at the contract price per Square Foot (SF), which price shall include full compensation for furnishing all labor, materials, tools, equipment, and doing all work included in constructing a Concrete Valley Gutter as defined in this section and as shown on the Plans, including, but not limited to:
 Finishing and placing expansion joint filler,
 Providing and placing rebar,
 Constructing weakened plane joints,
 Excavating,
 Saw cutting,
 Removing and disposing of concrete,
 Grading subgrade and AB,
 Temporary access ramps or traffic plates as needed,
 Provision and installation of concrete aprons,
 Provision and installation of ac conform,
PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
82  Replacement of defective valley gutter to the satisfaction of the city engineer,  Any other items necessary to install a concrete valley gutter not specifically designated in the plans or these specifications,
 No additional compensation will be allowed.

Item # 11 Concrete Driveway
Driveways shall conform to and be constructed as shown on the Plans and the City Standards, see Detail 3, Sheet C6.3. Concrete Driveway to include Driveway Apron, ramps, curb, and gutter for the extents of the driveway.

Base material under Concrete Driveway shall comply with the provisions of Section 26, "Aggregate Bases" of the City Standards and shall be a minimum of 6 inches in compacted thickness or as specified on Contract Plans.

Subgrade at each location shall be inspected prior to placement of concrete.

All driveway approaches shall contain #4 rebar placed every 12” on center, each way; or #5 rebar placed every 16” on center, each way, as shown on the Plans.

This work shall consist of constructing driveways of the form and dimensions shown on the plans, and as specified in the City Standards Specifications and these Technical Specifications. The driveway construction shall conform to City Standard No. 210, unless otherwise indicated on the Plans. The concrete shall attain a minimum compressive strength of 3000 psi at 28 days and shall contain not less than six sacks of cement per cubic yard.

Maximum slump of the concrete shall be 4 inches, as determined in accordance with ASTM C-143.

Lampblack shall be added to the concrete at a ratio of 1.5 pints per cubic yard.

Where no joint exists between concrete or asphalt concrete to be removed and concrete or asphalt concrete to remain in place, the concrete or asphalt concrete shall be cut in a neat line to a minimum depth of 0.17 foot with a power-driven saw before the concrete or asphalt concrete is removed.

Existing yard drains shall be connected to new 3” PVC outlets where possible. Contractor shall provide PVC pipe and necessary material to tie-in existing drains as part of this Item.

Concrete driveways determined to be defective shall be removed and replaced to the satisfaction of the City Engineer. The City Engineer may allow grinding or patching defective sections at his discretion; however, patched or ground sections may still be found to be defective and require replacement at no cost to the City.

Reinforcement shall conform to the provisions in Section 52, "Reinforcement" of the State Standard Specifications.

Submittals:

Submittals confirming conformance with these specifications are required for concrete mix design and aggregate base. Required submittals shall include Test Reports and Product Data.

Measurement & Payment:

Measurement and payment for this item will be paid for at the contract price per Square Foot (SF) for all concrete flatwork at least 6” thick and designated as a driveway on the Plans. The price shall include full compensation for PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
83 furnishing all labor, materials, tools, equipment, and doing all work included in constructing a concrete driveway complete in place as defined in this section and as shown on the Plans, including, but not limited to:
 Finishing and placing expansion joint filler,
 Constructing weakened plane joints,
 Excavating,
 Grading subgrade and AB,
 Saw cutting,
 Placement of rebar,
 Removing and disposing of concrete,
 Temporary access ramps or traffic plates as needed,
 Replacement of defective concrete to the satisfaction of the City Engineer,  Adjusting water meters, cleanouts, and other utility boxes to grade,  Any other items necessary to install a concrete sidewalk not specifically designated in the plans or these specifications,
 No additional compensation will be allowed.

Item # 12 Relocation and Reconstruction of Residential Fences Relocation and reconstruction of residential fences shall occur as designated on the Plans or as needed to construct improvements as shown on the Plans.

Care shall be taken to avoid damaging existing fences during construction. Where fence locations conflict with the ability to construct improvements, fences shall be temporarily deconstructed and then reconstructed prior to project completion.

Where indicated on the Plans, existing fences shall be permanently relocated to accommodate the location of new improvements. The Contractor shall be responsible for furnishing all materials necessary to relocate the fence.

In the event a fence, or a portion thereof, is damaged as a result of construction activities, the Contractor shall repair or replace the damaged fence to the satisfaction of the City Engineer.

Measurement & Payment:

Measurement and payment for this item will be paid on a Lump Sum (LS) basis. The price shall include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in relocating and reconstructing fences as defined in this section and as shown on the Plans, including, but not limited to:
 Temporary disassembly and reconstruction of existing fences,  Relocation of existing fences,
 Installation of new post bases,
 Repair or replacement of fences damaged during construction,  Any other items necessary to relocate and reconstruct fences not specifically designated in the plans or these specifications,
 No additional compensation will be allowed.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
84 Item # 13 Adjust to Grade Fire Hydrant Assembly
Adjustment of fire hydrant assemblies shall conform to Detail 5, Sheet C6.1, and to City Standards. Hydrant locations shall be a minimum of 10’ clear of any driveway and constructed at locations identified on the Plans.

Prior to final installation, Contractor shall verify fire protection requirements with the Little Lake Fire Protection.

Any variation must be approved by the City Engineer.

Hydrants shall stand plumb and shall have their nozzles pointed in the direction approved by the City Engineer.

The hydrants shall be set such that the safety flange is approximately two (2) inches above ground. The trench space around the hydrant within a radius of not less than three (3) feet shall be backfilled with Class II Aggregate Base. The hydrant interior shall be cleansed of all dirt or foreign matter before installation.

Flushing, disinfection, and hydrostatic testing shall conform to Section 2.32 and Section 2.31 of these Specifications, respectively.

Submittals:

Submittals confirming conformance with these specifications are required for pipe material, fittings, restraints, disinfection method, aggregate base, and pipe bedding material. Required submittals shall include Test Reports and Product Data.

Measurement & Payment:

This item will be paid for at the contract price per for Each (EA) assembly, which shall include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in adjusting a fire hydrant assembly to grade in place as defined in this section and as shown on the Plans, including, but not limited to:
 Elbows, couplers, reducers, and other fittings as needed,  Removal and disposal of material and existing facilities,  Excavation, backfilling, and compaction,
 Provision and installation of new pipe to line and grade,  Provision and installation of insulated tracer wire,
 Thrust blocks and tie-downs as required,
 Flushing and disinfection of new pipe,
 Pressure testing of new pipe,
 Provision and installation of all pipe and fittings necessary to install fire hydrants shall be included in this Item,
 No additional compensation will be allowed.

Item # 14 Class 2 Aggregate Base
Aggregate Base (AB) shall be Class 2 and shall conform with State Standard Specifications to Section 26 “Aggregate Bases.” AB shall be produced from commercial quality aggregate of rough or angular material. The grading of the material shall be thee-fourth inch (3/4”) maximum. Spreading and compacting shall be performed to State Standard Specifications.

In the event that any existing facilities, infrastructure, or a portion thereof, are damaged as a result of construction activities, the Contractor shall repair or replace the damaged facilities or infrastructure to the satisfaction of the City Engineer.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
85 Submittals:

Submittals confirming conformance with these specifications are required. Required submittals shall include Test Reports and Product Data.

Measurement & Payment:

Measurement and payment for this item will be paid on a Cubic Yard (CY) basis. The price shall include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in placing Class 2 AB for new road sections as defined in this section and as shown on the Plans, including, but not limited to:
 Procurement,
 Transportation,
 Placement/Spreading,
 Grading,
 Compaction,
 No additional compensation will be allowed.

Item # 15 AC Grinding and Recompacting
AC Grinding and Recompacting shall conform to these Specifications and Typical Sections, Sheet C6.0 of the Plans. Existing AC and subgrade shall be demolished through the use of an asphalt grinder. The material grinded from the roadway surface, including material deposited in existing gutters or on the adjacent traveled way, shall then be spread, graded, and recompacted as shown in the Plans. The Contractor shall provide sediment control measures to prevent sediment from entering the storm drain system or waterways at/near the project locations.

The City Engineer or authorized representative shall confirm the depth of the existing road section at the commencement of the grinding and authorize any changes to the grinding depth shown in the Plans.

Grinding machines shall be equipped with a cutter head not less than 30 inches in width and shall be operated so as not to produce excessive fumes or smoke. The grinding machine shall be capable of planing the pavement without requiring the use of a heating device to soften the pavement during or prior to the planing operation.

Any existing gutters or other facilities damaged by grinding or excavation shall be replaced according to the appropriate City Standards at the Contractor’s expense.

A drop-off of more than 0.15-foot will not be allowed at any time between adjacent lanes open to public traffic.

Attention is directed to Section entitled, "Traffic Management" of these Technical Specifications.

Measurement & Payment:

Measurement and payment for this item will be paid for at the contract price per Square Yard (SY). The price shall include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in grinding and recompacting the existing asphalt concrete section as defined in this section and as shown on the Plans, including, but not limited to:
 Grinding,
 Placement/Spreading,
 Grading,
 Compaction,
PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
86  No additional compensation will be allowed.

Item # 16 AC Paving
Hot mix asphalt level course shall be placed at a thickness of three (3) and five (5) inches respectively, see Sheet C6.0. Aggregate shall be Type A, ¾” maximum, medium for the asphalt concrete paving course.

Areas to be paved that are outside the main roadway paving area, such as trench paving and asphalt conforms next to new gutters, shall be included in this Item. These areas shall be paved with ¾” HMA conforming to this Item, at a thickness shown on the appropriate details as shown on the plans.

Asphalt concrete pavement and the placing thereof shall conform to the requirements of Section 39, "Asphalt Concrete," of the City Standards and shall be compacted to no less than 93% unless otherwise approved by the City Engineer.

A minimum of two weeks prior to the placement of any asphalt concrete, the Contractor shall notify the City Engineer of which asphalt plant will be used to supply the mix. For any job, asphalt concrete shall be supplied from a single plant throughout the entirety of the project, unless approved otherwise by the City Engineer.

Asphalt binder to be mixed with aggregate for asphalt concrete surface, leveling, base, or open graded courses shall be Performance Grade (PG) 64-16, or as specified by the engineer at the time of paving.

Liquid anti-stripping agent (LAS) shall be added to the asphalt binder at a rate of 0.5% by weight of asphalt binder.

The LAS shall be AD-here LOF 65-00 or equivalent, and shall be stored, measured, and blended with the asphalt binder in accordance with the anti-stripping agent manufacturer’s recommended practice. The LAS can be added at the asphalt plant or at the refinery. When added at the asphalt plant, the equipment shall indicate and record the amount of:

LAS added. If added at the refinery, the shipping ticket from the refinery shall certify the type and amount of LAS added.

The asphalt concrete mixture, for asphalt concrete surface and asphalt concrete base, shall conform to the following requirements:

Minimum tensile strength ratio (TSR) of 70, and a minimum dry tensile strength of 65 pounds per square inch, based on California Test Method 371.

Prior to placement of new asphalt concrete, the Contractor shall clean the existing asphalt concrete surface in accordance with Section 39-4 of the State Standard Specifications. All traffic stripes and pavement markings shall be removed unless otherwise directed by the City Engineer or City representative. Traffic stripes and pavement markings shall be removed by sandblasting or grinding and shall not materially damage the existing pavement.

Where grinding is used, grinding of the pavement surface shall be limited to a maximum depth of 1/16”. Removal of pavement markers shall conform to the provisions of Sections 15-2.02C of the State Standard Specifications and these Technical Specifications. Residue from the removal of traffic stripes, pavement markings, and pavement markers shall be swept or vacuumed from the street surface and disposed of immediately after removal. Residue shall not be allowed to enter the storm drain system or creeks and roadside ditches. Disposal PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
87 shall be performed in accordance with Section 7-1.13 "Disposal of Material Outside the Highway Right of Way," of the State Standard Specifications.

A tack coat, as specified in Section 39 of the State Standard Specifications, shall be applied to all mating surfaces along lip of gutter and at conforms to existing pavement prior to placement of new asphalt concrete. Tack coat shall be diluted SS1 or CSS1, or undiluted RS-1 or CRS-1 type asphalt emulsion.

A drop-off of more than 0.15-foot will not be allowed at any time between adjacent lanes open to public traffic.

Attention is directed to Section entitled, "Traffic Management" of these Technical Specifications.

Side street and end of paving conform section shall be as shown on City Standard No. 216, or as directed by the City Engineer or authorized representative.

At any time during the first 12 months from the time of placement of the asphalt concrete, the surface shall be visually inspected by the City. If signs of stripping of binder from aggregate or loss of aggregate is apparent, the City will core the asphalt concrete surface. The core samples will be tested for TSR. Asphalt concrete with a TSR less than 70 shall be remediated as required by the City Engineer.

Submittals:

Submittals confirming conformance with these specifications are required for asphalt mix design. Required submittals shall include Test Reports and Product Data.

Measurement & Payment:

Measurement and payment for this item will be paid for at the contract price per Ton of asphalt. All ¾” HMA paving within the paving limits shown on the plans will be paid for under this item, including asphalt conforms adjacent to new gutters and other areas, as noted on the plans, outside the main roadway paving area. The price shall include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in placing the asphalt concrete section as defined in this section and as shown on the Plans, including, but not limited to:
 Saw-cutting,
 Placing tack coat,
 Provision and placement of temporary asphalt as required,  Placement of asphalt concrete,
 Provision and placement of temporary traffic marking as required,  Any other items necessary to install asphalt concrete pavement not specifically designated in the plans or these specifications,
 No additional compensation will be allowed.

Item # 17 Shoulder Backing
Shoulder backing shall consist of a course of granular material that is used to protect the outside edge of the pavement by providing support that prevents edge cracking and pavement edge loss, see Detail 1, Sheet C6.1.

Shoulder backing material to consist of Class 2 Aggregate Base or alternative per State Standard Specifications Section 19-9, excluding #5 RAP. Placement of shoulder backing shall be completed within 5 days after placement of adjacent new surface as per State Standard Specifications.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
88 In the event the facilities, infrastructure, or a portion thereof, is damaged as a result of construction activities, the Contractor shall repair or replace the damaged facilities or infrastructure to the satisfaction of the City Engineer.

Submittals:

Submittals confirming conformance with these specifications are required. Required submittals shall include Test Reports and Product Data for Shoulder Backing material.

Measurement & Payment:

Measurement and payment for this item will be paid on a Ton basis. The price shall include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in installation of Shoulder Backing as shown on the Plans, including, but not limited to:
 Procurement,
 Placement,
 Grading,
 Compaction,
 No additional compensation will be allowed.

Item # 18 6” AC Dig-Out
6” AC Dig-Outs shall conform to these specifications and the details on the Plans, see Detail 5, Sheet C6.3. Digouts shall consist of grinding and removing the areas shown on the plans and as directed by the City Engineer to a depth of 6”. Aggregate shall be Type A, ¾” maximum, medium for the asphalt concrete paving course. Asphalt concrete pavement and the placing thereof shall conform to the requirements of Section 39, "Asphalt Concrete," of the City Standards and shall be compacted to no less than 93% unless otherwise approved by the City Engineer. Asphalt binder to be mixed with aggregate for asphalt concrete surface, leveling, base, or open graded courses shall be Performance Grade (PG) 64-16, or as specified by the engineer at the time of paving.

The asphalt concrete mixture shall have a minimum tensile strength ratio (TSR) of 70, and a minimum dry tensile strength of 65 pounds per square inch, based on California Test Method 371.

Prior to placement of new asphalt concrete, the Contractor shall clean the existing asphalt concrete surface in accordance with Section 39-4 of the State Standard Specifications. If no asphalt concrete surface is found at grinding depth, ensure base or subgrade is 95% relative compaction remedy as needed. Residue from the removal of traffic stripes, pavement markings, and pavement markers shall be swept or vacuumed from the street surface and disposed of immediately after removal. Residue shall not be allowed to enter the storm drain system or creeks and roadside ditches. Disposal shall be performed in accordance with Section 7-1.13 "Disposal of Material Outside the Highway Right of Way," of the State Standard Specifications.

A binder coat, as specified in Section 39 of the State Standard Specifications, shall be applied to all mating surfaces along lip of gutter and at conforms to existing pavement prior to placement of new asphalt concrete.

Tack coat shall be diluted SS1 or CSS1, or undiluted RS-1 or CRS-1 type asphalt emulsion.

A drop-off of more than 0.15-foot will not be allowed at any time between adjacent lanes open to public traffic.

Attention is directed to Section entitled, "Traffic Management" of these Technical Specifications.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
89 At any time during the first 12 months from the time of placement of the asphalt concrete, the surface shall be visually inspected by the City. If signs of stripping of binder from aggregate or loss of aggregate is apparent, the City will core the asphalt concrete surface. The core samples will be tested for TSR. Asphalt concrete with a TSR less than 70 shall be remediated as required by the City Engineer.

Asphalt concrete shall be placed in two lifts. The exact locations for dig-outs shall be marked in the field by the City Engineer. No additional compensation will be made for excavation and stabilization beyond the limits of the areas marked by the City Engineer or for excavation and stabilization at locations other than those marked by the City Engineer. Any additional excavation and stabilization done by the Contractor beyond the limits of the areas marked by the City Engineer shall be at Contractor's cost.

Asphalt shall not be placed if either the pavement or the air temperature is below 55 °F and falling but may be applied when both the air and pavement temperature is 50 °F or above and rising.

Adjustment of manholes/valves within the dig-out locations shall be completed in accordance with Items #20 and #21. The cost associated with these adjustments is not included in this line item.

Submittals:

Submittals confirming conformance with these specifications are required for asphalt mix design. Required submittals shall include Test Reports and Product Data.

Measurement & Payment:

Measurement and payment for this item will be paid for at the contract price per Square Feet (SF). All 6” dig-outs within the paving limits shown on the plans will be paid for under this item. The price shall include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in placing the asphalt concrete section as defined in this section and as shown on the Plans, including, but not limited to:
 Grinding, removal, and disposal of existing material,  Placing tack coat,
 Provision and placement of temporary asphalt as required,  Placement of asphalt concrete,
 Provision and placement of temporary traffic marking as required,  Any other items necessary to complete asphalt concrete dig-outs not specifically designated in the plans or these specifications,
 No additional compensation will be allowed.

Item # 19 AC Dike
AC Dike shall be constructed as shown on Detail 5, Sheet C6.2 of the Plans. AC shall conform to Item #19 of these specifications.

The surface on which the asphalt curb is to be constructed shall be thoroughly cleaned and a tack coat applied by means of an approved spraying device prior to the placing of the curb. The material shall be extruded under pressure to obtain minimum density of 90% of the density obtainable for the same material compacted in the laboratory by the Marshall method.

Submittals:

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
90 Submittals confirming conformance with these specifications are required for asphalt mix design. Required submittals shall include Test Reports and Product Data.

Measurement & Payment:

Measurement and payment for this item will be paid for at the contract price per Linear Foot (LF). This price shall include full compensation for furnishing all labor, materials, tools, equipment, and doing all work included in constructing an AC dike complete in place as defined in this section, including, but not limited to:
 Excavating,
 Placing and compacting asphaltic concrete dike,
 Saw cutting,
 Removing and disposing of concrete or AC,
 Any other items necessary to install an AC dike not specifically designated in the plans or these specifications,
 No additional compensation will be allowed.

Item # 20 Adjust to Grade Manholes
Existing manholes located within the street right of way shall be adjusted to conform to finished pavement grades in accordance with Section 15, “Existing Highway Facilities,” of the State Standard Specifications, the details on the plans and these Technical Specifications, see Detail 2, Sheet C6.1.

Prior to removal of an existing manhole frame, a platform shall be constructed in the manhole above the top of the sewer to prevent any dirt or debris from falling into the sewer. The platform shall remain in place until all work on the manhole has been completed and the asphalt concrete has been placed around the manhole. Prior to the removal of the platform from the manhole, all dirt and debris shall be removed.

All manhole frames and covers shall be adjusted to grade within 48 hours after placement of the finish course of asphalt concrete.

Trimming of taper sections will not be permitted.

All sections of the manhole grade rings shall be set in cement mortar the same day that the grade rings are placed. Asphalt concrete paving over cement mortar shall be installed by the end of the following calendar day.

All joints shall be smoothly plastered inside and out.

The top of the completed manhole shall contain at least one 3-inch grade adjustment ring.

Existing grade adjustment rings removed in the adjustment of manhole frames shall become the property of the Contractor and if undamaged and thoroughly cleaned of mortar may be reused in the work. If not so used, they shall be disposed of away from the site of work at the expense of the Contractor.

The manhole cover frame shall be reinstalled to align with the opening in the grade adjustment rings. Any frames that are misaligned by more than one-quarter inch shall be removed and reinstalled.

Contractor shall accurately locate and record the location of all utility manholes to be raised to grade and shall furnish the City Engineer a copy of said record prior to starting construction.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
91 Measurement & Payment:

Measurement and payment for this item will be paid for at the contract price for Each (EA) manhole raised to grade after paving. This price shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and doing all work included in raising manholes to grade as defined in this section and per City Standards. Payment for this item includes:
 Removal and disposal of materials,
 Location of utility manholes,
 Provision, placement, and finishing of concrete,
 Raising of manholes to grade as described above,
 No additional compensation will be allowed.

Item # 21 Adjust to Grade Valves
Existing valves and monuments located within the street right of way shall be adjusted to conform to finished pavement grades in accordance with Section 15, “Existing Highway Facilities,” of the State Standard Specifications, the details on the plans and these Technical Specifications, see Detail 3, Sheet C6.1.

Contractor shall accurately locate and record the location of existing valve boxes, cleanout boxes, and monument covers to be raised to grade and shall furnish the City Engineer a copy of said record prior to starting construction.

All sections of valve boxes, clean-out boxes, and monument cover grade rings shall be set in cement mortar the same day that the grade rings are placed. Asphalt concrete paving over cement mortar shall be installed by the end of the following calendar day.

All silt and debris shall be removed from valve boxes and monument vaults. This shall include all existing silt and debris plus any material accumulated during the Contractor's operation.

Measurement & Payment:

Measurement and payment for this item will be paid for at the contract price for Each (EA) valve, clean-out, or monument box raised to grade after paving. This price shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and doing all work included in raising manholes to grade as defined in this section and per City Standards. Payment for this item includes:
 Removal and disposal of materials,
 Location of utility manholes,
 Provision, placement, and finishing of concrete,
 Raising of valve, clean-out, and monument boxes to grade as described above,  No additional compensation will be allowed.

Item # 22 Traffic Striping
Traffic stripes and pavement markings shall conform to the details referenced in the plans and these Technical Specifications and shall be placed at the locations shown on the plans.

The furnishing and applying of thermoplastic pavement marking material shall conform to the requirements of the modified State Standard Specification No. 8-10-41G-21. Glass beads applied to the surface of the molten PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
92 thermoplastic material shall conform to the requirements of the modified State Standard Specification No. 8010- 51J-22 (Type II).

Marking shall not be placed during precipitation events and shall not be placed when ambient air temperature is less than 50 degrees Fahrenheit.

Existing stripes and pavement markings which are damaged by the work shall be replaced. Replaced striped sections shall match existing sections. Pavement markings disturbed by construction shall be replaced in their entirety at Contractor’s expense.

Submittals:

Submittals confirming conformance with these specifications are required. Required submittals include Test Reports and Product Data.

Measurement & Payment:

Payment for this item shall be on a Lump Sum basis and shall include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in placing traffic stripes as defined in this section, including, but not limited to:
 Furnishing all glass beads,
 Thermoplastic pavement marking material,
 Eradication of existing and temporary pavement markings and stripes,  Temporary pavement markings and traffic stripes,
 Replacement of damaged pavement markings and stripes,  Pavement surface preparation,
 Any other work required to install pavement markings not specifically designated on the Plans or specifications,
 No additional compensation will be allowed.

Yellow Thermoplastic Pavement Markings
This item shall conform to all provisions and requirements listed under Item #22 “Traffic Striping” of these specifications, except that the color of the markings shall be Yellow.

Submittals:

Submittals confirming conformance with these specifications are required. Required submittals include Test Reports and Product Data.

White Thermoplastic Pavement Markings
This item shall conform to all provisions and requirements listed under Item #22 “Traffic Striping” of these specifications, except that the color of the markings shall be White.

Submittals:

Submittals confirming conformance with these specifications are required. Required submittals include Test Reports and Product Data.

PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
93 Item # 23 Regrade and Reseed Vegetated Swale
Existing Vegetated Swale will be regraded to conform to improvements. After the swale is graded and construction activities are completed (no driving over this area, or unnatural drainage) a City approved native seed mixture will be applied to the swale. The native seed mixture must establish uniform, perennial cover of vegetation (i.e., evenly distributed, without large bare areas) to provide seventy percent (70%) or more of cover to the disturbed area from construction activities. If seventy percent (70%) uniform growth coverage is not achieved more native seed mixture will be required at no expense to the City.

In the event the facilities, infrastructure, or a portion thereof, is damaged as a result of construction activities, the Contractor shall repair or replace the damaged facilities or infrastructure to the satisfaction of the City Engineer.

Submittals:

Anticipated equipment and description of BMPs expected during this construction activities.

Measurement & Payment:

Measurement and payment for this item will be paid for on a Square Foot (SF) basis. The price shall include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in grading and seeding the swale as defined in this section and as shown on the Plans. No additional compensation will be allowed.

Item # 24 Subgrade Over-Excavation
All soft, spongy, or otherwise unacceptable sub-base and/or subgrade material below proposed paving improvements shall be removed and replaced with suitable material as required by the City Engineer or authorized representative per Detail 4, Sheet C6.3.

Poor subgrade shall be brought to the attention of the City Engineer or authorized representative upon discovery.

A maximum of 12” over excavation of poor subgrade may be required. Contact the Design Engineer for poor subgrade extending below the over-excavation maximum. Placement of geotextile fabric or approved alternative may be required before backfilling the over-excavated area with Class 2 aggregate base, as described in Item #14.

Subgrade excavated during this process will need to be removed, as described in Item #5. The quantity for this Item is separate from that shown for Item #5.

In the event the facilities, infrastructure, or a portion thereof, is damaged as a result of construction activities, the Contractor shall repair or replace the damaged facilities or infrastructure to the satisfaction of the City Engineer.

Measurement & Payment:

Measurement and payment for this item will be paid for on a Square Foot (SF) basis. The price shall include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in excavation, grading, and transportation of materials as defined in this section and as shown on the Plans, including but not limited to:
 Procurement and transportation of materials,
 Placement and spreading of materials,
 Grading,
PART II, SECTION 3: DETAILED DESCRIPTION OF BID ITEMS
2024 Pavement Preservation Project
Project No. 2024-01
94  Compaction,
 No additional compensation will be allowed.

Eureka
Arcata
Trinidad
McKinleyville Blue
Lake 299
Willow
Creek
Salyer
Hoopa
Weitchpec
299
96 169
Orick Callahan Weed
Burnt Ranch
Del Loma
Big
Bar
Weaverville
299 Redding
Hayfork
Wildwood
Knob
3 36
36 Dinsmore
Red Crest
Carlotta
Fortuna
Fields
Landing
Ferndale
Capetown
South Fork
Bridgeville
Honeydew
Scotia
101
101
Meyers Flat
Phillipsville
Redway
Shelter Cove Garberville
Benbow
Piercy
Leggett
Laytonville
Rockport
1 Whitethorn
1 Bear Harbor
Usal
Westport
Cleone
20 Fort Bragg Willits
Red
Bluff
162
Covelo
Dos Rios
Longvale
Mendocino Ukiah
Redwood Valley
Booneville
Elk
101
20 Lodega
Harris
Alderpoint
5 5
5 Pacific
Ocean
3 Loleta

LOCATION MAP VICINITY MAP
N
N
PREPARED BY:

APRIL 2024

CITY OF WILLITS
2024 PAVEMENT PRESERVATION PROJECT

WILLITS, CALIFORNIA

INDEX OF SHEETS

APPROVALS
GENERAL NOTES: SURVEY NOTES:

NOTES

DETAIL AND SECTION

DESIGNATION

ABBREVIATIONS UTILITIES LEGEND

TOPOGRAPHIC LEGEND
PLAN
N
N

PLAN DEMOLITION KEY

DEMOLITION KEY
PLAN
N
PLAN
N
N
PLAN

BLOSSER LANE PROFILE
KEYNOTES:

BLOSSER LANE CROSS SECTIONS
N
PLAN
KEYNOTES:

PLAN
N
PLAN
N
NOTES:

KEYNOTES:

ENLARGED GRADING PLAN
N
KEYNOTES:

LOCUST ST PROFILE

LOCUST ST PROFILE

LOCUST ST CROSS SECTIONS

LOCUST ST CROSS SECTIONS

TYPICAL SECTION

TYPICAL SECTION

TYPICAL SECTION
DETAIL 1
DETAIL 2 DETAIL 3
2'
4'
2' 2'
4'
DETAIL 4
DETAIL 5 DETAIL 6
DETAIL 1
DETAIL 1 DETAIL 2 DETAIL 3 DETAIL 4
DETAIL 5
NOTES:

DETAIL 6
DETAIL 1 DETAIL 2 DETAIL 3
NOTES:

DETAIL 4 DETAIL 5
DETAIL 1
N
PLAN
N
PLAN
PLAN
N
PLAN
N
Resolution No. 2024-__ Page 1 of 1 May 8, 2024
RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS AUTHORIZING ADVERTISEMENT OF THE 2024 PAVEMENT PRESERVATION PROJECT, PROJECT NO. 2024-01, WITH AN ENGINEERS ESTIMATED COST OF $975,431.48, WITH $400,000 EXPECTED TO BE REIMBURSED TO THE CITY FROM STATE OF CALIFORNIA SB1 FUNDS.

WHEREAS, Locust Street, Walnut Street, Blosser Lane and East Commercial Street require major rehabilitation to drainage, pedestrian pathways, and road resurfacing; and WHEREAS, the 2024 Pavement Preservation Plan is the next major streets project in the Capitol Improvements Plan; and
WHEREAS, the work for this project includes pavement improvements on portions of Blosser Lane, Locust Street, and Walnut Street totaling approximately 46,500 square feet and approximately 10,000 square feet of asphalt dig outs on East Commercial Street. It also includes construction of new sidewalks, curb and gutter, asphalt dikes, pedestrian ramps, vegetated swale, and driveways within the project footprint; and
WHEREAS, the City contracted with SHN Engineering to develop plans and specifications for the project; and
WHEREAS, this project has an Engineers Estimate of Probable Costs of $975,431.48.

The project will be paid from the Transportation Fund, with $400,000 expected to be reimbursed to the City from State of California SB1 funds; and
NOW, THEREFORE, BE IT RESOLVED that the Willits City Council Does hereby authorize the Finance Director to increase appropriation in the CIP Fund 400 to $975,432 and Fund Balance from Fund 245 in the amount of 575,432 for Transfers out to the CIP fund. The remaining funding will come from SB1 Grant funding. Additionally, the City Council does hereby allow the advertisement of the 2024 Pavement Preservation Project, Project No. 2024-01.

The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 8th day of May, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
_________________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits
Resolution No. 2024-__ Page 1 of 1 May 8, 2024
DELORES PEDERSEN, City Clerk
Item No. 9c
Meeting Date: May 8, 2024

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Delores Pedersen, City Clerk
Agenda Title: ADOPTION OF RESOLUTION CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 5, 2024, AND CONSOLIDATE AND REQUEST THE COUNTY CLERK TO CONDUCT SAID ELECTION WITH THE STATEWIDE GENERAL ELECTION.

Summary of Request: Pursuant to State Elections Code, the City is required to adopt a Resolution calling an election and requesting election services from the County Registrar of Voters. The City's General Municipal Election is set for the same date as the November 5, 2024, statewide election.

Terms for Council members Saprina Rodrigues, Gerardo Gonzalez and Madge Strong expire this year.

The City of Willits prepared this Resolution for the upcoming election, pursuant to State election laws and the City’s Municipal Code.

Recommended Action: Adopt Resolution calling for the holding of a General Election on November 5, 2024 with the following: (1) Consolidate said Election with the Statewide General Election pursuant to Election Code §10403; and (2) Request the Board of Supervisors of the County of Mendocino to have the County Clerk to Conduct the Municipal Election of the City of Willits on Tuesday, November 5, 2024, pursuant to Election Code §10002.

Alternative(s): None
Fiscal Impact: Cost of election materials, publication of notices and actual fees for County services are estimated at $6,000 and will be included in the FY 24/25 Proposed Budget. Consolidating with the County is an efficient, cost-effective way to manage the election process.

Personnel Impact: Staff time to coordinate paperwork with candidates, County and State. 2021 Adopted Goals: None.

California Environmental Quality Act: Not applicable.

This Item Relates to the following General Plan Element: N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2024-__ Page 1 of 2 May 8, 2024
RESOLUTION NO. 2024-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION NOVEMBER 5, 2024, FOR THE ELECTION OF CITY COUNCIL CANDIDATES; TO CONSOLIDATE SAID ELECTION WITH THE

STATEWIDE GENERAL ELECTION HELD ON THE SAME DATE PURSUANT TO ELECTIONS CODE §10403; AND REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF

MENDOCINO TO REQUEST THE COUNTY CLERK TO CONDUCT THE MUNICIPAL ELECTION OF THE CITY OF WILLITS ON TUESDAY, NOVEMBER 5TH, PURSUANT TO ELECTIONS CODE §10002.

WHEREAS,

1. The City Council of the City of Willits called a Municipal Election to be held on Tuesday, November 5, 2024; and

2. Elections Code §10403 authorizes the City Council of the City of Willits ("City") to request the Mendocino County Board of Supervisors to consolidate a municipal election with the statewide election scheduled for November 5, 2024; and

3. Elections Code §10002 authorizes the Clerk of the County of Mendocino to render specified services relating to the conduct of an election to any city or district which has by resolution requested the Board of Supervisors to permit the County Clerk to render the services, subject to requirements set forth in that section; and

4. Pursuant to Elections Code §10403(3), the City Council acknowledges that the consolidated election will be held and conducted in the manner prescribed in Elections Code §10418; and

5. The City of Willits election shall consist of three City Council positions, any ballot measures, and all other required election matters.
a. In the event of a tie vote (if any two or more persons receive an equal and the highest number of votes for an office) as certified by the County of Mendocino Registrar Recorder/County Clerk, the City Council, in accordance with Election Code § 15651 (a) shall set a date, time and place and summon the candidates who have received the tie votes to appear and will determine the tie by lot. OR THESE (a) in accordance with Election Code§ 15651(b), shall conduct a special runoff election to resolve the tie vote and such special runoff election is to be held on a Tuesday not less than 40-days nor more than 125-days after the administrative or judicial certification of the election which resulted in a tie vote.

NOW, THEREFORE, BE IT RESOLVED that pursuant to the above cited provisions, the Board of Supervisors of the County of Mendocino is hereby requested to permit the County Clerk to perform and render all services and proceedings incidental to and connected with the conduct of the November 5, 2024, Municipal Election of the City of Willits with the cooperation and assistance of the City Clerk of the City of Willits, such services to include, but not limited to the following:
a. Establish precinct boundaries to coincide with Statewide Election. b. Designate polling places and appoint election officers. c. Notify election officers of their appointment and instruct inspectors concerning their duties.
d. Appoint and pay election officers.
e. Arrange for the availability of polling places, all supplies necessary for casting ballots, and setting up voting booths, if necessary.

Resolution No. 2024-__ Page 2 of 2 May 8, 2024
f. Publish lists of precincts, election officers, dates and times polling locations will be open.
g. Verify signatures appearing on candidates' nomination papers. h. Provide sample ballots to each voter.
i. Receive absent voter applications, accept absent voter ballot returns, retain custody of absent voter ballot, and count absent voter ballots.
j. Provide Certificate of County Clerk as to result of the Canvass, for approval by the City Council.

BE IT FURTHER RESOLVED, the City Clerk shall be responsible for:
a. All functions of the City Clerk relative to arguments concerning City measures as set forth in Elections Code §9200, et seq., including filing and accepting notices required. b. Publication of Notice of Election.
c. Publication of Candidates Information as required by law. d. Distribution and receipt of nomination papers.
e. Receipt of Candidates Statement and printing deposit. f. Receive campaign statements and disclosure statements as required by law.

BE IT FURTHER RESOLVED, in consideration of the services rendered by the County Clerk and described herein, the City of Willits agrees to pay the actual direct costs reasonably attributable to the City's Municipal Election, and a ten-percent charge for associated overhead based upon a detailed invoice prepared by the County Clerk and presented to the City for payment, and payment for services due shall be made after billing is submitted by the County of Mendocino.

The above and foregoing Resolution was introduced by Councilmember _____ seconded by Councilmember _____, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 8th day of May, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
____________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk