Agenda — Willits City Council, August 14, 2024

111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org

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WILLITS CITY COUNCIL
AGENDA
AUGUST 14, 2024 | 6:30 PM | CITY COUNCIL CHAMBERS

1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.

2. PUBLIC COMMUNICATIONS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on the agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

Members of the public are asked to observe the rules of decorum. While the City Council welcomes public criticism of policies, procedures, programs, or services of the agency; behavior that disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and that includes, but is not limited to use of profanity, slurs, yelling from the audience, threatening remarks, physically threatening conduct, or physical or verbal displays of disrespect, will not be tolerated and the individual will be removed immediately.

3. PUBLIC MATTERS
a. Presentation by the FFA of their 2024 Holiday Light up the Park Event. b. Noticed Public Hearing - Conduct Annual Review of Rates and Charges for Various City Services and Adopt the Accompanying Resolution Approving Changes in Certain City Fees and Charges, Effective September 1, 2024.

Presenting Staff Member: Manuel Orozco, Finance Director.

4. ENACTMENT OF ORDINANCES
a. None.

5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.

The following items as presented are before the City Council for approval or denial:
a. City Council Minutes:
i. July 24, 2024.
b. Adoption of Resolution Changing the Authorized Signatures for the City of Willits Checking Account, Payroll Account, and Safe Deposit Box at Savings Bank of Mendocino County.

Presenting Staff Member: Brian Bender, City Manager.
c. Adoption of Resolution Authorizing Specific City Staff to Transfer Funds Between the Local Agency Investment Fund and Savings Bank of Mendocino County.

Willits City Council Agenda – August 14, 2024

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Presenting Staff Member: Brian Bender, City Manager.

6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest. a. None.

7. COMMISSIONS, AGENCIES AND AUTHORITIES
The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency.

8. CITY MANAGER REPORTS AND RECOMMENDATIONS
a. Discussion and Possible Approval of the First Amendment to the Scout Hut Lease dated April 15, 2016.
b. Verbal Reports – No Action.

9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Presentation of Proposed Park Improvements Located within Bud Snider – City Park Funded by the Clean California Local Grant Program (CCLGP).

Presenting staff member: Dusty Duley, Community Development Director. b. Discussion and Possible Adoption of Resolution of Acceptance and Dedication of the Improved Haehl Creek Trail.

Presenting Staff Member: Walter Kolon, Director of Services & Facilities. c. Adoption of a Resolution of a Project Planned for Fiscal Year 2024-2025 with Funding from the Road Maintenance and Rehabilitation Account Revenues.

Presenting staff member: Walter Kolon, Director of Services & Facilities. d. Presentation and Possible Adoption of Fiscal Year 2024/2025 Budget.

Presenting Staff Member: Manuel Orozco, Finance Director.

10. DEPARTMENT MONTHLY REPORTS – (presented at the second meeting of each month) a. None.

11. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS

12. GOOD & WELFARE

13. CLOSED SESSION NOTICE
a. None.

14. ADJOURNMENT
Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90- days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.

I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.

Dated this 9th day of August, 2024.

Delores Pedersen, City Clerk
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7113 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring Willits City Council Agenda – August 14, 2024

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the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.

Additional Meeting Information for Interested Parties
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM.

LIVE MUSIC

VENDORS
TREATS

WARM DRINKS

CHRISTMAS ITEMS
AND MORE!

THE PARK

JOIN US AFTER THE
TRUCKER’S LIGHT PARADE

WI L L ITS F FA P R ESE N TS

WE HOPE TO SEE YOU
THERE!
DEC 14TH - 7:00 PM

WILLITS CITY PARK

LIGHT UP
Willits FFA & the City of
Willits invite you to
sponsor the 2nd Annual
Holiday Celebration and
Tree Lighting!

LIGHT UP THE PARK

WITH WILLITS FFA
SATURDAY, DECEMBER 14TH @7:00 PM

LIVE MUSIC & VENDORS
2024 Holiday Celebration

WILLITS FFA & CITY OF WILLITS
Sponsorship Form
Business or Organization_______________________________ Contact Person__________________________________________ Address__________________________________________________ City___________________________ State________ Zip__________ Day Phone_________________________
Email Address____________________________________________ Business Website_________________________________________ By signing below, I understand that I will be
responsible for decorating my tree between the dates
of Dec 11th-14th by 4pm.

Please complete order for and make checks payable
to Willits FFA and mail to:

Willits FFA, attn Kelley Brackett
299 N. Main St
Willits, CA 95490
We must receive sponsorship form and check by
Sept. 30, 2024
Any questions please contact Kelley Brackett at
[email protected] (707)459-7700
Each tree is $150.00
Tree Decorating
Decorating will take place
from Dec. 11th- Dec. 14th by
4pm.

Each business will have its
own 5.5-6' tree to decorate
with your decorations
Please use solar or batteryoperated lights (power will not be accessible)
Each tree will have a QR code
placed on your tree that will
link to your website.

You will need to take your tree
down Jan. 1st, 2025.

This year we will be having a
fun decorations competition
Item No. 3b
Meeting Date: August 14, 2024

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Manuel Orozco Finance Director/ City Treasurer
Agenda Title: NOTICED PUBLIC HEARING TO CONDUCT ANNUAL REVIEW OF RATES AND CHARGES FOR

VARIOUS CITY SERVICES AND ADOPT THE ACCOMPANYING RESOLUTION APPROVING CHANGES IN CERTAIN CITY FEES AND CHARGES, EFFECTIVE SEPTEMBER 1, 2024.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 30 minutes Summary of Request: The City has established a Master Fees and Fines Schedule (Schedule) of charges for City services, which is revised as needed and adopted annually. Staff considers several factors when evaluating the proposed increases with the primary one being the assurance that the fees are consistent with economic indicators such as the rate of inflation and/or consumer price indexes.

In California, user fees are required to conform to the statutory requirements of the California Constitution, Proposition 218, and the California Code of Regulations. The law also requires that the City Council adopt fees by either ordinance or resolution.

The July 18th edition of the Willits Weekly contained a notice of the hearing. At the July 24th meeting, the Council continued this item to allow residents to have time to review the scheduled fee changes. A second notice of hearing was in the August 8th edition of the Willits Weekly for the continuation to August 14th.

Attachment A. Yellow highlights signify the proposed changes.

Recommended Action: Staff advises the City Council to commence with the following two actions: 1) Conduct a public hearing and accept testimony regarding fees and charges; and 2) Adopt the accompanying Resolution approving City fees and charges, effective September 1, 2024.

Alternative(s): Following the public hearing and discussion, adopt a Resolution approving changes in certain fees and charges alternative to those recommended by staff.

Fiscal Impact: All recommended changes are in accordance with staff’s analysis of the need to keep pace with costs of providing necessary services, in accordance with law.

Personnel Impact: Minimal.

Identified City Council Conflict of Interest: None.
2021 Adopted Goals: A revised Fee Schedule is consistent with Goal #1 for Administration…Develop and implement a long-range Fiscal Sustainability Plan for City finances in order to promote the City’s economic health by balancing revenues and expenditures to solve systemic problems.

California Environmental Quality Act: Not applicable.

Resolution No. 2024-__ Page 1 of 1 August 14, 2024
RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPROVING CITY FEES AND CHARGES EFFECTIVE SEPTEMBER 1, 2024.

WHEREAS, notice of the time and place of this meeting to consider the adoption of this Resolution to increase City fees was given as required by Government Code Section 6062(a); and WHEREAS, the August 8th edition of the Willits Weekly contained the said notice; and WHEREAS, this hearing is being held to meet the public hearing requirements of Government Code Section 66018(a); and
WHEREAS, the amount of the fee and service charges set forth in the attached Exhibit A do not exceed the estimated amount required to provide the service for which the fee or service charge is being levied; and
WHEREAS, unless the recommended increased fee or service charge is approved, the City will not have sufficient funds to provide the service for which the fee or service charge is being levied.

NOW, THEREFORE, BE IT RESOLVED that the Willits City Council has reviewed and received the information provided by staff, at a public hearing held to consider adoption of this Resolution, and does hereby authorize and approve the attached Fee Schedule, a copy of which is hereby incorporated by reference and attached hereto as Exhibit “A” to be effective September 1, 2024.

The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 14th day of August, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
_________________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits
DELORES PEDERSEN, City Clerk
111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

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WILLITS CITY COUNCIL

MINUTES
WEDNESDAY JULY 24, 2024
Mayor Rodriguez called a regular meeting of the City Council to order at 6:31 p.m., in Council Chambers. The meeting was preceded by the pledge to the flag.

Roll Call: Councilmembers Madge Strong, Larry Stranske, Greta Kanne, Vice Mayor Gerardo Gonzalez and Mayor Saprina Rodriguez were present.

Also present were staff members: Brian Bender, City Manager; Cathy Moorhead, Assistant City Manager; Jim Lance, City Attorney; Dusty Duley, Community Development Director; Manuel Orozco, Finance Director; Davey Bowles, Building Official; Walter Kolon, Services and Facilities Director; Scott Herman, Utilities Superintendent; Karen Stevenson, Human Resources Manager; Chris Dewey, Interim Police Chief; and Delores Pedersen, City Clerk.

2. Public Communications
 Melissa Coughlin expressed concern over a Police Stop that occurred on Saturday, July 20th, that involved her son.
 Kirstin Johnson expressed concern over a Police incident that involved her and her children.
 Community members expressed concern over the need for Willits to have a Tree Ordinance to protect the trees in the community.
 Amy Grooms spoke in opposition to the Alleyway Abandonment behind her home on Oak Street.

3. Public Matters
a. Update from Third District County Supervisor John Haschak.  Reported that Measure D has passed, and that Fire Districts will receive their money quarterly.
 A Request for Proposals has been put out for the construction of a Psychiatric Hospital Facility. Groundbreaking will happen in early August. It is expected that construction of the facility will take four hundred days.  Tax Sharing Agreement, Supervisor Haschak voted no for the agreement because north of Ukiah has fourteen of the twenty-five largest tax generators in the county and annexing Ukiah could mean a net loss of three million dollars for the County.  The county will be moving mental health services to the Willits Justice Center.  Karen Matson of the Mendo county museum presented a presentation to the Board of Supervisors on transitioning to a non-profit model. The Friends of the Mendocino County Museum will take over the operational responsibilities to make the Museum a viable entity and keep up the quality of service they have at the Museum.  Special assessment for the emergency road for Brooktrails passed.

Willits City Council Minutes of July 24, 2024 Page 2 of 8  A $290,000 Grant for software was repurposed for the Vegetation Abatement Ordinance.
 The County applied for the Brick Grant through FEMA, this will be used to perform Vegetation Abatement along Sherwood Road. The County has been awarded phase one of the Grant which is $3,500,000. This will be used to start planning and establishing which homes will need the abatement.
 Councilmember Kanne asked about traffic safety on Sherwood Rd. Supervisor Haschak responded that CHP will be performing a study to determine if there are any measures that can be done to slow traffic and reduce the amount of collisions that occur on Sherwood Rd.
 City Manager Bended reported that the City provided a letter of support to the County for the FEMA Brick Grant. The City is hoping this will help with thinning the forest coverage adjacent to the airport.
b. Update from the Little Lake Fire District, Fire Chief Alvarez.

Fire Chief Alvarez was unable to attend the City Council meeting because he was out on a fire. A written report was made available to council members and the public. c. Introduction of Police Officer Garza.

Police Chief Chris Dewey introduced new City of Willits Police Officer Alex Garza. d. Noticed Public Hearing - Conduct Annual Review of Rates and Charges for Various City Services and Adopt the Accompanying Resolution Approving Changes in Certain City Fees and Charges, Effective September 1, 2024.

Public Comment: Raghda Zacharia asked if the increase in fees is based on talking to surrounding Cities. Mayor Rodriguez responded that many times it is based on what it truly costs the City to provide the service.

The Fee Schedule was postponed to the August 14, 2024 meeting.

4. Enactment of Ordinances
None presented.

5. Consent Calendar
The following item(s) are recommended for approval or denial, as follows:
a. City Council Minutes:
i. June 26, 2024.
ii. June 26, 2024 (Special Meeting)
Public Comment: None presented.

Moved by Stranske/Seconded by Gonzalez and carried unanimously to approve Consent Calendar item(s) (a).

6. Monthly Activity Reports
Matters that do not require action by the City Council but are of public interest. a. Business License Activity Report – June 2024.
b. Building Activity Report – June 2024.

7. Commissions, Agencies and Authorities
a. Discussion and possible action to approve the accompanying Resolution authorizing the execution of a shared parking agreement between Calvery Chapel Willits Church and neighboring businesses including Coast Hardware, Safeway and Willits Smoke Shop.

Willits City Council Minutes of July 24, 2024 Page 3 of 8 Public Comment: Calvery Chapel Church members spoke in support of the Parking Agreement.

Moved by Gonzalez/Seconded by Kanne and carried unanimously to adopt Resolution No. 2024-33 to allow Calvary Chapel Willits to enter into three parking lease agreements with Safeway, Willits Smoke Shop, and Coast Hardware to fulfill their parking requirements.

8. City Manager Reports and Recommendations
a. Folsom Ranch Conservation Project Letter of Support: Presentation by Conrad Kramer, Executive Director of the Mendocino Land Trust.

Conrad Kramer, Executive Director of the Mendocino Land Trust, reports that Mendocino Land Trust has protected 40,000 acres around the County mostly using conservation easements. This land stays private ownership but Mendocino Lant Trust takes ownership of the development rights. At Folsom Ranch, Mendocino Land Trust has the first opportunity to do Public Access Projects inland, they have completed twenty of them along the coast. This project would also be a tribal land return project. Folsom Ranch was put up for sale a year ago, Mendocino Land Trust as been working on this project for a year. They would like to keep this land protected from subdivision and find a way to open the property to the public. Portion of the land was purchased by Bureau of Land Management (BLM) and the remaining was purchased by three Local Tribes with State funding for Trible Acquisition, Mendocino Land Trust was able to secure these funds. Because of the State funding the tribes are not allowed to build on the property, the tribe will be the stewards of the land and encourage the growth of traditional foods and materials, they will also take ownership of the existing buildings and the best pasture on the land. Mr. Kramer asked the council to approve the signing of a letter of support to allow them to request emergency funding from BLM. Mr. Kramer also mentions that the Mendocino Land Trust will soon need another letter of support to allow them to apply for grant funding from the Wildlife Conservation Board.

Public Comment: None presented.

Moved by Gonzalez and second by Kanne to direct City Manager to write two letters of Support for the Folsom Ranch Conservation Project.
b. Request to Provide the Willits Community Services Food Bank with up to $50,000 from the American Recovery Plan Act (ARPA) Monies to Support Ongoing Operations.

Public Comment: Kim Tippett, Executive Director of the Willits Community Services and Food Bank thanked the Council for their consideration. Ms. Tippett states that they have been doing everything they can to look into other grants that may be available to them. Ms.

Tippett has also been in contact with two grant writers as well as writing grants herself. She is hoping that this money will buy the Community Services and Food Bank sometime while they wait for money to come from the grants they have already applied for as well as looking into fundraising sources and more grants.

Moved by Gonzalez/Seconded by Kanne and carried unanimously to adopt Resolution No. 2024-38 to amend Resolution 2024-15 to revise the allocation of the American Rescue Plan Act (ARPA) funds to provide additional $50,000 to the Willits Community Food Bank.

Willits City Council Minutes of July 24, 2024 Page 4 of 8 c. Verbal Reports – No Action.
i. Current Status of ARPA Approved Projects.
 City Manager Bender wanted to let the Council know that the ARPA Projects are not set in stone. Changes can be made to the projects list to adjust to community needs. Mr. Bender then provided an update on the status of the Approved ARPA Projects. The four priority projects are:

1. Solar lighting at the Wood St. and School St. parking lot.

2. Highway 20 Park gateway sign and directional signs.

3. Community Center renovations.

4. Urban Forestry Ordinance.

Public Comment: None presented.

9. Department Recommendations (Action Items)
a. Adopt Resolution approving the Memorandum of Understanding between the City of Willits and the Willits Police Officers Association, effective July 25, 2024 – June 30, 2025.

Public Comment: None presented.

Moved by Gonzalez/Seconded by Stranske and carried unanimously to adopt Resolution No. 2024-34 approving the Memorandum of Understanding between the Willits Police Officers Association and the City of Willits, effective July 1, 2024 – June 30, 2025.
b. Approve Resolution for the 2024/2025 Classification and Compensation Schedule.

Public Comment: None presented.

Moved by Kanne/Seconded by Gonzalez and carried unanimously to adopt Resolution No. 2024-35 approving a 2024-2025 Classification and Compensation Schedule for the Willits Police Officer Association.
c. Delegate Authorization to Execute Master Agreements, Program Supplemental Agreements, Funds Exchange Agreements and/or Fund Transfer Agreements with the California Department of Transportation to the City Manager.

Public Comment: None presented.

Moved by Stranske/Seconded by Strong and carried unanimously to adopt Resolution No. 2024-36 delegating authority to the City Manager or their designee to execute agreements and any amendments for the California Department Of Transportation’s Local Partnership Program (LPP).
d. Adopt a Resolution Awarding a Construction Contract to Argonaut Construction Inc., for the Steel Water and Sewer Mains Replacement, Project No. 2023-08, and Approve a Budget Amendment to Cover Higher than Anticipated Costs. In an Amount not to Exceed $1,709,505 and Authorize the City Manager to Execute the Contract and Approve Construction Change Orders up to a Cumulative Total of 10-percent of the Total Contract Amount.

Willits City Council Minutes of July 24, 2024 Page 5 of 8 Public Comment: Matthew Alaniz inquired if the project could be divided over a couple years to make it easier on the budget. Walter Kolon responded that the way that the water lines and sewer lines are it makes sense to take care of the project all at once. Also, the contractor has a mobilization fee, that would make the costs go up if we divide the project into multiple years.

Moved by Strong/Seconded by Stranske and carried 4/1 with Kanne dissenting to adopt Resolution No. 2024-37 awarding a contract to Argonaut Constructors Inc., in an amount not to exceed $1,649,505.00, for the Construction of the Water Main & Sewer Main Replacement Project (Project #2023-08), approve a Budget Amendment to cover a bid higher than the Engineer’s Estimate (Overage Of $481,550), and authorize the City Manager to execute the contract and approve construction change orders up to a cumulative total of 10-percent of the total contract amount. e. Introduction of FY 2024/2025 Budget with an Explanation of its Methodology and Distribution of Measure K Funds.

Presenting Staff Member: Manuel Orozco, Finance Director.

Manual Orozco, Finance Director, provided the council with explanations as to the changes in the Budget. Notes are also included on the actual draft budget that was presented in the agenda packet.
 Councilmember Kanne requested to have the Councilmembers expense added to the employee list of the Budget.
 Vice Mayor Gonzalez inquired if the city is looking to update the PD’s radio system.

City Manager Bender reported that Interim Chief Dewey has identified some shortcomings in the Department, as well as funding opportunities. City Manager Bender states that the city would like to hire a new fulltime chief and allow him to perform his own assessment of what resources we need and how the services need to be upgraded. There will be opportunities in the near future to identify budget amendments for the Councils consideration based on recommendations that Interim Chief Dewey has set in motion as well as the recommendations made by the new fulltime chief. Vice Mayor Gonzalez expressed continued concerns over the possibility of the PD’s radio system going down. City Manager Bender responded that the City would look into initial prices of a full suite of options from a stop gap to a more permanent solution. Council direction is for city staff to explore the options that are available, the needed necessary funding and if there is any outside assistance that may be pursued. The staff would then present a package back to council with a plan for approval, a budget amendment would be needed at that time.  City Manager bender added that this is the first budget that includes Measure K Funding. He would like to know if the council understands how the city is utilizing Measure K, staff is confident that guidelines established in the ballot measure are being followed. Items have been presented to the Measure K Committee. Mr. Bender would like to make sure the council understands what the City has accomplished and what staff is looking to accomplish.

10. Department Monthly Reports – (presented at the second meeting of each month). a. Airport.
 Airport Manager Cathy Moorhead reported she is still planning to reschedule the City Council Tour once the weather cools down.
 Ms. Moorhead thanked the FAA for granting the relief of grant funds that was awarded to the City for the AWOS system that was not completed.
b. Community Development.

Willits City Council Minutes of July 24, 2024 Page 6 of 8  Community Development Director, Dusty Duley reported the Rail with Trail Project designs are complete and ready for the construction phase. Mr. Duley reported that the project will be on the October meeting agenda of the California Transportation Commission to seek allocation of funds received by the Caltrans Active Transportation Program. Mr. Duley thanked the council for their support of the Construction Manager position that will play a key role in the construction management of the Rail with Trail Project. There are funds allocated from the Grant Funds received for the project to support the Construction Manager position. Mitigation lands component design work is wrapping up in October.  The City was successful in obtaining state funds to support giving out no interest loans to owner occupied housing within the City of Willits through the Housing Rehab Program.

Applicants may receive up to $50,000 to support improvements to their homes that may be falling into disrepair. Applications are being accepted through August 5, 2024.  Releasing the Environmental Impact Report for the Land Use Element Project on July 25th.

A notice of availability will be sent to stakeholders and those that have signed up for notifications on the Land Use Element Project. The public draft of the Land Use Element Project is available on the project website willitslanduseupdate.com. Staff anticipates bringing the item forward for discussion with council at the August 28th City Council Meeting with follow up discussion at the September 11th meeting.  Staff is bringing forward the current application for the Alley Abandonment as a discussion item only at the August 14th City Council Meeting.
 Mr. Duley reported that he received an updated landscaping plan that shows the Redwood Trees at the Starbucks location will remain.
c. Finance - Nothing more to add.
d. Police Department. – Nothing more to add.
e. Services & Facilities. – Nothing more to add.
 Councilmember Kanne reported that she is continuing to hear from the community about how the Services and Facilities Department is running. The town looks great and showed its pride during Willits Frontier Days. Councilmember Kanne thanked the Services and Facilities Crews, also stated that they are doing a great job. f. Utilities.- Nothing more to add.

No action taken.

11. City Council Announcements, Communications and Reports Councilmember Kanne
 Mendocino County Museum
 Attendance is up at the Museum .
 Summer programs are running smoothly.
 Book signing event was held for Author of Mendocino Refuge, Dot Brovarney.  Karen Matson, Museum Director has been regularly meeting with County Employees who are the working group moving the museum towards the transformation. Ms. Matson is pleased with how they are working together.  The Museum Advisory Board is working to change the Bylaws to allow for a smaller quorum due to difficulties having representatives from all districts in the County.
 Finance Committee
 Had another chance to review the budget and allowed them to ask the Finance Director to add notes to the budget presentation.

Councilmember Strong
Willits City Council Minutes of July 24, 2024 Page 7 of 8  Sonoma Clean Power
 Has been instrumental in developing the GEO Zone, this develops new technology for accessing geothermal energy which promises to be an environmentally friendly inexpensive source of electricity. There will be a Town Hall, explaining the Geo Zone, on July 25th in person at Sonoma Clean Power offices in Santa Rosa as well as online.

Councilmember Gonzalez
 Water/Wastewater Committee
 Still waiting on the Memorandum of Understanding for the Railroad Avenue Waterline.
 SHN is still working on plans for the Wastewater Treatment Plant Maintenance Building.
 Additional items discussed were Reservoir modeling plan, Ground Water Treatment Plant Steel Water Tank, Waiting on direction from the State for the Little Lake Mobile Home Park connection, Lead Service Line inventory State Requirement update.
 Reservoir level is at 93%, even with releasing water per the State Requirement in the City’s Water Rights.
 Attended the Redwood Empire Fair Directors Dinner on July 20th, Erline Schmidbauer was honored for livestock of the year, the blue-ribbon award was awarded to Lorainne Patton. Mendocino Coast Botanical Gardens was honored as the Business of the Year, Agriculturist of the Year was Martha Barra, Exemplary Service Award was awarded to Katrina Kessen.
 Mayor Rodriguez
 Mendocino Transit Authority (MTA)
 MTA was the host of the Transportation Symposium. The big take away was that the State is passing on a mandate that they have hydrogen vehicles.  Delores Pedersen, City Clerk.
 Took the opportunity to remind the community that the City is currently accepting Candidate Packets for those interested in running for City Council in the November 5, 2024 election. Please call to make an appointment to pick up a packet, 707-459- 7113. The deadline to file is August 9th.

Public Comment: None presented.

No action taken.

12. Good & Welfare
 Councilmember Strong
 Wanted to let the public know about the Cooling Center at City Hall that is open during excessive heat days.
 The first Wednesday of each month there is group that meets at the Methodist Church to learn songs and sing, and the third Wednesday of each month at 5:00 p.m. the group meets in the City Park and then walks around town singing the songs they have learned.
 Mayor Rodriguez
 Wanted to let the public know about the community member, Laurie Burghart, that is painting rocks for each business in the community.

Adjourned to Closed Session at 9:40 p.m.

13. Closed Session Notice
Willits City Council Minutes of July 24, 2024 Page 8 of 8 a. Conference with Labor Negotiator Pursuant to Government Code §54957.6 – Agency Negotiator: Brian Bender, City Manager and Patrick Clark, Patrick Clark Consulting.

Employee Organization(s): Management Team.
b. Conference with Legal Counsel – Anticipated Litigation: Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of CA Govt. Code § 54956.9: One case.

Council reconvened to open session at 10:43 p.m. with no action to report from Closed Session.

14. Adjournment
Mayor Rodriguez declared the meeting adjourned at 10:43 p.m. _____________________________
SAPRINA RODRIGUEZ, Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
Item No. 5b
Meeting Date: August 14, 2024

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Brian Bender, City Manager
Agenda Title: ADOPTION OF RESOLUTION CHANGING THE AUTHORIZED SIGNATURES FOR THE CITY OF

WILLITS CHECKING ACCOUNT, PAYROLL ACCOUNT, AND SAFE DEPOSIT BOX AT SAVINGS BANK OF MENDOCINO COUNTY.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: N/A Summary of Request: In accordance with procedures set forth by the Savings Bank of Mendocino County, a Resolution is required to authorize the change of signatures for the City’s checking account, payroll account, as well as the safe deposit box. This change will authorize the following signatures to account numbers XXXXXX5301 and XX4266 held at the Savings Bank of Mendocino County:
• Brian Bender
• Cathy Moorhead
• Walter Kolon
• Dusty Duley
• Manuel Orozco
These changes are necessary due to the departure of Human Resources Manager, Karen Stevenson.

Recommended Action: Adopt the accompanying Resolution authorizing the change of signatures for the City of Willits’ checking account number XXXXX5530, payroll account number XX4266, and safe deposit box located at Savings Bank of Mendocino County.

Alternative(s): None.

Fiscal Impact: None.

Personnel Impact: None.

Identified City Council Conflict of Interest: N/A
2021 Adopted Goals: N/A
California Environmental Quality Act: N/A
This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2024- Page 1 of 1 August 14, 2024
RESOLUTION NO. 2024-________

RESOLUTION OF THE OF THE CITY COUNCIL OF THE CITY OF WILLITS AUTHORIZING

SIGNATURES FOR THE CITY OF WILLITS CHECKING ACCOUNT, PAYROLL ACCOUNT, AND SAFE DEPOSIT BOX HELD AT THE SAVINGS BANK OF MENDOCINO COUNTY.

WHEREAS, the City of Willits (“City”) maintains a checking account, payroll account, and a safe deposit box at Savings Bank of Mendocino County for the purpose of City transactions; and
WHEREAS, the need to revise the list of names (the addition of Walter Kolon) stems from the recent departure of Human Resources Manager, Karen Stevenson; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Willits does hereby authorize the following signatures for the City of Willits at the Savings Bank of Mendocino County:

Brian Bender
Cathy Moorhead
Walter Kolon
Dusty Duley
Manuel Orozco
The above and foregoing Resolution was introduced by Councilmember __________ seconded by Councilmember __________, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 14th day of August, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
_____________________________
_________________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk
Item No. 5c
Meeting Date: August 14, 2024

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Brian Bender, City Manager
Agenda Title: ADOPTION OF RESOLUTION AUTHORIZING SPECIFIC CITY STAFF TO TRANSFER FUNDS BETWEEN THE LOCAL AGENCY INVESTMENT FUND AND SAVINGS BANK OF MENDOCINO COUNTY.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: N/A Summary of Request: In accordance with procedures of the Local Agency Investment Fund (LAIF), a Resolution is required to authorize staff members to transfer funds between the City’s deposit accounts at the LAIF and the Savings Bank of Mendocino County. This change will authorize the following individuals to transfer funds:
• Brian Bender
• Cathy Moorhead
• Walter Kolon
• Dusty Duley
• Manuel Orozco
These changes are necessary due to the departure of Human Resources Manager, Karen Stevenson.

Recommended Action: Adopt the accompanying Resolution authorizing certain City staff to transfer LAIF funds.

Alternative(s): None.

Fiscal Impact: None.

Personnel Impact: None.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS AUTHORIZING CITY

STAFF TO TRANSFER FUNDS BETWEEN THE LOCAL AGENCY INVESTMENT FUND AND SAVINGS BANK OF MENDOCINO COUNTY.

WHEREAS, the City of Willits (“City”) maintains deposit accounts at the Local Agency Investment Fund (LAIF) and Savings Bank of Mendocino County for City financial transactions; and
WHEREAS, the need to revise the list of names (the addition of Walter Kolon) stems from the recent departure of Human Resources Manager, Karen Stevenson; and THEREFORE, BE IT RESOLVED by the City Council of the City of Willits that the following City staff is authorized to transfer funds between the Local Agency Investment Fund, Account 98-23-982, and Savings Bank of Mendocino County:

Brian Bender
Cathy Moorhead
Walter Kolon
Dusty Duley
Manuel Orozco
The above and foregoing Resolution was introduced by Councilmember __________ seconded by Councilmember _________, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 14th day of August 2024, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
_________________________________
__________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk
Item No. 8a
Meeting Date: August 14, 2024

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Brian Bender, City Manager
Agenda Title: DISCUSSION AND POSSIBLE APPROVAL OF THE FIRST AMENDMENT TO THE SCOUT HUT LEASE DATED APRIL 15, 2016.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 5 minutes Summary of Request: The Willits Lions Club as the chartering agency of Boy Scout Troop 42 and tenant of the premises known as the Scout Hut located within Recreation Grove Park requests the following amendments to the Scout Hut Lease dated April 15, 2016:

1. That the term of the lease be extended for an additional ten (10) years until April 14, 2036; and

2. That the following sentence be added to Paragraph No. 2 of the lease:
“The tenant shall remain the Willits Lions Club for as long as the Willits Lions Club remains the Chartering Agency for Boy Scout Troop 42. If Willits Lions Club ceases to remain as the Chartering Agency for Boy Scout Troop 42, then the tenancy described in this lease will pass to the new Chartering Agency for Boy Scout Troop 42.” In addition to the foregoing changes, staff recommends that the following sentences be added to paragraph no. 7 of the lease entitled “Repairs and Maintenance”:
“Any repairs, alterations or improvements requiring the prior issuance of a building permit from the City of Willits are considered to be Major Repairs and shall not be made by Tenant without the prior written consent of Landlord.

Landlord reserves the right to perform all Major Repairs upon the premises. For all non-Major Repairs, the Tenant must inform the Landlord of the scope and intent of the repairs prior to starting the work.” There is no Resolution. The accompanying lease amendment is the only supporting item.

Recommended Action: Approve the proposed lease amendment in the form attached hereto and authorize the Mayor to execute the amendment.

Alternative(s): None.

Fiscal Impact: None.

Personnel Impact: None.

Identified City Council Conflict of Interest: N/A.
2021 Adopted Goals: This item falls under Goal #2 for Services & Facilities…Increase public use of facilities over the next three years to foster civic pride, improve health, and support recreation efforts for greater involvement in local government, dependent on financing.

California Environmental Quality Act: N/A.

FIRST AMENDMENT TO THE CITY OF WILLITS
SCOUT HUT LEASE DATED APRIL 15, 2016
The City of Willits, a municipal corporation of the State of California, as Landlord, and the Willits Lion Club, a California non-profit charitable corporation, as Tenant, to The City of Willits Scout Hut Lease dated April 15, 2016 (“Lease”), hereby amend the Lease to be effective August 14, 2024 as follows:

1. Paragraph no. 1 of the Lease entitled “Term of Lease” is amended to extend the term of the Lease for an additional ten (10) years until April 14, 2036.

2. Paragraph no. 2 of the Lease entitled “Continued Operation of the Premises for Youth and Community Purposes” is amended to add the following:
“The tenant shall remain the Willits Lions Club for as long as the Willits Lions Club remains the Chartering Agency for Boy Scout Troop 42. If Willits Lions Club ceases to remain as the Chartering Agency for Boy Scout Troop 42, then the tenancy described in this lease will pass to the new Chartering Agency for Boy Scout Troop 42.”

3. Paragraph no. 7 of the Lease entitled “Repairs and Maintenance” is amended to add the following:
“Any repairs, alterations or improvements requiring the prior issuance of a building permit from the City of Willits are considered to be Major Repairs and shall not be made by Tenant without the prior written consent of Landlord. Landlord reserves the right to perform all Major Repairs upon the premises. For all non-Major Repairs, the Tenant must inform the Landlord of the scope and intent of the repairs prior to starting the work.” Except as amended as provided herein, all other terms and conditions of the Lease dated April 15, 2016 shall remain in effect.
111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org
Gateway to the Redwoods
IN WITNESS WHEREOF, the parties have caused this First Amendment to the Scout Hut Lease to be executed and to become effective on the date first written above.

LANDLORD:

City of Willits, a California Municipal Corporation
______________________________
By: Saprina Rodriquez, Mayor
ATTEST:
______________________________
By: Delores Pederson, City Clerk
TENANT:

Willits Lions Club, Inc., a California Non-Profit Charitable Corporation. ________________________________
By: Skip Lucier, President
APPROVED AS TO FORM:
____________________________________
H. James Lance, Willits City Attorney
Item No. 9a
Meeting Date: August 14, 2024

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Dusty Duley/Community Development Director
Agenda Title: PRESENTATION OF PROPOSED PARK IMPROVEMENTS LOCATED WITHIN BUD SNIDER - CITY PARK FUNDED BY THE CLEAN CALIFORNIA LOCAL GRANT PROGRAM (CCLGP).

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes.

Summary of Request: Review and provide comments regarding the 30-percent designs provided by SHN for the proposed (new) park pavilion with new driveway and sidewalk access, and remodeled existing bathroom (Attachment A). Staff have determined that remodeling the existing bathroom will be the most cost-effective way to meet the grant goals and maintain the size of the existing bathroom facilities, rather than removing the existing bathroom and replacing it with a new prefabricated structure.

Review and provide comments regarding the currently active community survey for proposed playground equipment (Attachment B). This survey started on April 27th of this year with staff proposing to end the survey by the end of August.

Review and provide comments regarding the submitted application description (below) and map (Attachment C) for proposed park improvements at Bud Snider - City Park as follows:

Installation of three waste & recycling receptacles, one bike rack, two anti-litter signs, one wayfinding signage kiosk, one new drinking fountain with a water bottle fill station, six covered ADA picnic tables, two chessboard 2-seat ADA tables, one new shade structure “pavilion” with a cool roof (~2,500 sq. ft), new porous pavement walking pathways (~955 sq. ft) to the pavilion, and replacement of the existing park bathroom (800 sq. ft, four toilets). The oldest playground equipment would be replaced with new equipment including a shade canopy and would replace the existing woodchip surfacing with rubberized tiles and a concrete underlayment (3,000 sq. ft). Additionally, the existing concrete walkways throughout the park (~8,950 sq. ft) would be replaced with porous pavement and widened.

The new shade structure pavilion at Bud Snider Park will feature cool-roof technology by blocking 90-percent of UV rays and reducing the temperature by 25-percent. This new pavilion will facilitate year-round recreational use and be a place to host community events. Replacing the existing bathrooms, adding waste & recycling receptacles with anti-littering signage, a new water fountain with bottle filling station, covered picnic tables, chessboard tables, and new playground equipment/surfacing, will increase the capacity of the park to host community events and improve park usability overall. Increasing the event space at this site will enhance this local gathering area, a potential location for the Farmer’s Market, and a central location to promote cleanup or other community events. Improvements to the existing walking paths will allow for greater walkability between areas throughout the park, increasing overall park accessibility and use.

Recommended Action: Review the presentation and provide comments. No formal action required.

Alternative(s): None.

Fiscal Impact: All designs and infrastructure installations will be funded 100-percent by the Clean California Local Grant Program. If additional grant funding becomes available, staff may apply in the future.

Personnel Impact: Staff from Community Development provides administrative support for the project. Services & Facilities staff may require time to install infrastructure items that are not installed by contractors (such as park benches, anti-littering signs, & etc.).

Identified City Council Conflict of Interest: Bud Snider Park is within 500 feet of property and business interests owned by Mayor Rodriguez and Councilmember Stranske. .
2021 Adopted Goals: Services & Facilities Goal 1 & 2…Maintain and improve infrastructure systems of water, wastewater, public facilities and streets capable of managing future growth while responding to current City needs; Increase public use of facilities over the next three years to foster civic pride, improve health, and support recreation efforts for greater involvement in local government, dependent on financing.

California Environmental Quality Act: Project will be subject to CEQA in the future.

This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Eureka Arcata
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Creek
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299
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Burnt Ranch Del Loma Big Bar Weaverville 299 Redding
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3 36
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Carlotta Fortuna Fields Landing
Ferndale Capetown
South Fork Bridgeville
Honeydew
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101
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Phillipsville Redway
Shelter Cove Garberville Benbow
Piercy
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101
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5 5
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LOCATION MAP VICINITY MAP N
N
PREPARED BY:

JULY 2024

CITY OF WILLITS
ERNEST "BUD" SNIDER MEMORIAL PARK IMPROVEMENTS 30% DESIGN

WILLITS, CALIFORNIA

INDEX OF SHEETS

APPROVALS

PRELIMINARY
NORTH
EAST
SOUTH

WEST PRELIMINARY

FLOOR PLAN
NORTH
EAST
SOUTH
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PRELIMINARY

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PRELIMINARY PLAN N

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Item No. 9d
Meeting Date: August 14, 2024

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Walter Kolon, Director of Services & Facilities
Agenda Title: DISCUSSION AND POSSIBLE ADOPTION OF RESOLUTION OF ACCEPTANCE AND DEDICATION OF THE IMPROVED HAEHL CREEK TRAIL.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes Summary of Request: The Frank R. Howard Foundation has agreed to continue to fund the maintenance and repair activities of the Haehl Creek Trail for four more years, at which time the City will fully assume this responsibility. The Foundation requests that the City formally accept and dedicate the trail to the City.

Background: In 2005, Development Permits issued by the City for construction of the new Howard Memorial Hospital and the Haehl Creek Subdivision included an offer of dedication to the City of Willits by the Frank R. Howard Foundation of a strip of land consisting of 5.36 acres adjacent to the Haehl Creek waterway for park and recreation purposes. The Amended Final Map of the Haehl Creek Subdivision is attached hereto which depicts the location of the land offered for dedication as Parcel A. Following the donation of land to the City of Willits a 0.625-mile-long public trail known as the Haehl Creek Trail was constructed and has been maintained by community volunteers under the direction of the Frank R Howard Foundation, which has also generously funded maintenance and repairs to the trail.

In 2017 Adventist Health Howard Memorial Hospital made a generous donation that improved the trail with the purchase and installation of par course fitness equipment and signage. That donation was made pursuant to the terms of a Memorandum of Understanding that provided, among other things, that upon completion of construction and installation of the par course equipment the same would be accepted and dedicated to the City of Willits which would accept responsibility for the course.

Recently the Foundation has advised staff that it intends to discontinue its trail maintenance activities. It has agreed, however, to fund the trail maintenance for an additional four (4) years, at which time the City will fully assume that obligation. The Foundation has accepted the terms set forth in the attached document prepared by staff entitled, “Proposal to Accept Haehl Creek Trail.” The Foundation requests that the City Council formally accept the dedication to the City of the Haehl Creek Trail.

Recommended Action: Adopt Resolution accepting offer of dedication to the City of the Haehl Creek Trail.

Alternative(s): None.

Fiscal Impact: The City will fully bear the expense of trail maintenance in year 2028.

Personnel Impact: City crews will be utilized to maintain the trail.

Identified City Council Conflict of Interest: None.
2021 Adopted Goals: This item supports Goal #2 for Services & Facilities…Increase public use of facilities over the next three years to foster civic pride, improve health, and support recreation efforts for greater involvement in local government, dependent on financing.

California Environmental Quality Act: N/A
This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ 1 Haehl Creek Trail Acceptance Proposal
Objective
The Frank R Howard Foundation donated to the City of Willits ownership of the Haehl Creek Trail and its parcels including improvements, and signage. Additionally, in 2017, Adventist Health Howard Memorial Hospital donated par course equipment to complement the Trail. During this time the Haehl Creek Trail has been maintained by community volunteers who have provided basic trail maintenance with assistance from City of Willits Park and Recreation staff. The intent of the Frank R Howard Foundation is to assist in the complete transitional operational responsibility of Haehl Creek Trail to the City of Willits over a period of four years. The Foundation will generously be assisting with annual maintenance funding with the City of Willits taking over full operational responsibility by 2028. Equally, the City desires to accept the Haehl Creek Trail in its goal of providing a full range of park and recreational facilities to the community. Although ownership of the Haehl Creek Trail was previously completed the City of Willits would like to acknowledge the Frank Howard Foundation during an upcoming City Council meeting and formally except and recognize their generous contribution.

Amenity
The Haehl Creek Trail is a 0.625-mile-long trail occupying two City-owned parcels (00721021 & 00723259) adjacent to the Haehl Creek waterway. The trail also follows the western edge of the Commonwealth Gardens complex. Along its length, the trail contains several Fit-Trail par-course elements installed by the Foundation in 2017.

Cost Analysis Matrix
The City seeks financial assistance from the Foundation to meet the expenses the City expects to incur for the first four-years after acceptance. At the fifth year and thereafter, the City shall assume all financial obligation for trail operations, maintenance, and capital repairs/future amendments.

This committed assistance is necessary as the City’s parks budget at this time is not formulated to fully assume the responsibility of maintaining the trail.

The Services & Facilities Department prepared the cost analysis matrix for the benefit of the Foundation. The matrix is a forecast of the resources necessary to maintain the Haehl Creek Trail for the next four years. The Department based the cost projections on actual and budgeted data from current and past City budgets established to maintain existing parks and their features.

The cost analysis matrix contains the following headings with the separations based on timeframes: (1) Maintenance to date; (2) Immediate improvements; and (3) Annual costs. The maintenance to date addresses the support provided to date including responding to the bank slumping caused by last winter’s storms. Immediate improvements standardize the trail’s signage

CITY OF WILLITS
Gateway to the Redwoods
111 E COMMERCIAL STREET, WILLITS CA 95490 • PHONE: (707) 459-4601 • FAX: (707) 459-1562 2 and other features with those currently found at City facilities. Annual costs necessary to support the trail ensuring it provides the highest level of attraction to the community. ❖ Maintenance to date.

1. Bench relocation.
▪ Five temporary fence panels at $100 per panel: $500
▪ Three warning & trail rules signs at $100 per sign: $300

2. Mowing and vegetation trimming.
▪ Three crew members at 48-hours x $50 per hour: $7,200 Total: $8,000
❖ Immediate Improvements.

1. Dog waste stations at each trailhead and the midpoint. ▪ Three stations with bags dispensers and receptacles at $600: $1,800 ▪ Installation by two crew members for a total of eight-hours x $50 per hour: $800 Total: $2,600

2. Two bike racks at each trailhead.
▪ Each rack at a cost of $500: $1,000
▪ Installation by two crew members at 8-hours x $50 per hour: $800 Total: $1,800

3. New trailhead signage.
▪ Two signs at $350 each: $700
▪ Installation by two crew members at 8-hours x $50 per hour: $800 Total: $1,500
❖ Annual Costs.

1. Mowing & trimming grass five feet on either side of the trail three times annually. ▪ Two crew members at 16-hours x $50 per hour: $1,600

2. Trimming vegetation and canopies for overhead clearances three times annually. ▪ Two crew members at 16-hours x $50 per hour: $1,600

3. Trail monitoring, trash clean up, and service of dog waste stations. ▪ One crew member at one-hour per week (52 weeks x $50 per hour): $2,600 ▪ Six cases of dog waste bags at $125 per case: $750
▪ Base rock as needed for trail surface: $200
Total: $6,750
❖ Initial Financial Contribution.2023 Maintenance Costs.

The City seeks the following initial financial contribution at dedication. ▪ Maintenance to date (1):2023 Costs $8,000
▪ Immediate improvements (2): $5,900
▪ Haehl Creek Foundation 2023 Maintenance reimbursement cost total $13,900 3 ▪ Expenses for the first year and a 20-percent reduction for each subsequent year after dedication:
▪ Annual Costs for 2024: $6,750
The Haehl Creek Foundation maintenance costs plus provides funds to purchase a suitable Parks Department maintenance utility vehicle (side by side configuration) See details below.

Annual Costs for 2025: $5,400
The Haehl Creek Foundation maintenance costs with 20% annual reduction.

Annual Costs for 2026: $4,320
The Haehl Creek Foundation maintenance costs with annual 20% annual reduction.

Annual Costs for 2027: $3,456
The Haehl Creek Foundation maintenance costs with annual 20% reduction Annual Costs for 2028: $0.0
The City of Willits will assume all maintenance costs of the Haehl Creek Trail. tN890650E 2673.79)R4
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FINAL MAP OF

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..
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SUBDIVISION BOUNDARY

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TS THIS SURVEY ,0 .

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INST. NO. 2006—127g9. N.C.R.

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PARCEL 2
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NET 6.47 ACRESi

SEE NOTE I
NOTES:

1. PRIOR TO THE DEVELOPMENT OF ANY PARCEL BEING
CREATED BY THIS MINOR LAND DIVISION. INCLUDING
PARCELS I THROUGH 4 AND THE REMAINDER PARCEL.

A GRADING AND DRAINAGE PLAN SHALL BE SUBMITTED
TO THE CITY ENGINEER OF THE CITY OF WILLITS FORREVIEW AND APPROVAL. SAID GRADING AND DRAINAGE

PLAN SHALL ADDRESS THE IMPACTS OF ONSITE DEVELOPMENT,
INCLUDING DRAINAGE FACILITIES. ON EXISTING DRAINAGE
PATTERNS WITHIN AND ADJACENT TO THE PARCEL. DRAINAGE

EASEMENTS MAY BE REQUIRED TO ENCOMPASS DRAINAGE

FEATURES BEING DEVELOPED IN ACCORDANCE WITH THE
APPROVED DRAINAGE PLANS.
10 WIDE DRAINAGE EASEMENT. OFFERED FOR DEDICATION.

THE RIGHT OF WAY WIDTH AS DESCRIBED IN BOOK 1074 DR.

AND BICYCLE TRAIL

INCLUDED IN PARCEL

2. 3.
19 PAGE 105. M.C.R. VARIES.

FINAL MAP OF 18
HARRAH’S COUNTRY MANOR
UNIT NO. 2
M.C.2. D.29. P.45. N.C.R.

REMAINDER
PARCEL
GROSS 5.37 ACRESANET 5.29 ACRES±

SEE NOTE I

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RECORD INFORMATION

RECORD BEARINGS AND DISTANCES AGREE WITH THIS SURVEY UNLESS SHOWN OTHERWISE. RECORD DATA FROM:
( )R1 M.C.2,D.I9.P.09,M.C.R. HARRAHS COUNTRY MANOR UNIT I ( )R2 M.C.2.D.29,P.46,M.C.R. HARRAHS COUNTRY MANOR UNIT 2( )R3 M.C.2,O.41,P.62.M.C.R. PARCEL MAP MLD 83—4 t )R4 M.C.2,D.61,P.04,M.C.R. PARCEL MAP MLD 94—5A
f )R5 M.C.2,O.84,P.72,M.C.R. PARCEL MAP MLD 97—3
( )R6 MAPS, DRAWER 77. PAGE 35, N.C.R. HAEHL CREEK AMENDED FINAL MAP( )R7 946 O.R. PAGE 629, N.C.R. HARRAH f )R8 BOOK 2074 OR. PAGE 105, N.C.R. COUNTY OF NENDOCIND ( )R9 BOOK 2213 0.11. PAGE 321, N.C.R. MARSTON
( )RID INSTRUMENT NUMBER 2005—16B99. N.C.R. CAVANAUGH
( )RI1 INSTRUMENT NUMBER 2006-12799, N.C.R. CITY OF WILLITS ( )R12 CALIFORNIA HPGN DENSIFICATION SURVEY DATA (NAO ‘83) PUBLISHED IN 1994 BY THE DEPARTMENT OF COMMERCE FOR THE NATIONAL GEODETIC SURVEY.

PARCEL MAP
OF
MLD—08-02
E BEARING DISTANCE—ti S2732’23 157.50’
L2 S1642’O7 32.57’
L3 S4f07’53 15.41’
L4 S805958’ 23.43’
S6521’45 37.41’
LB S3956’Oi’ 38.10’
52333’16 76.53’
LB S0548’44 60.88’
S1130’15 87.94’
L10 51318’46 61.63’LII S1334’03 79.88’
L12 S3211’OB 70.46
L13 S1I2421 41.60’
i! S1124’21 107.64’
L15 5412017 56.63’

1.16 S050828 34.04’L17 S2054’29 25.46’
LIB 5003652 118.00L19 SO92602 123.64’
L20 SI154’04 97.12’
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1 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS TO ACCEPT THE FRANK R. HOWARD FOUNDATION OFFER OF DEDICATION OF THE HAEHL

CREEK TRAIL TOGETHER WITH ALL IMPROVEMENTS, FIXTURES AND AMENITIES LOCATED THEREON.

WHEREAS, development permits for the Adventist Health Howard Memorial Hospital and the Haehl Creek Subdivision included an offer of dedication to the City of Willits by the Frank R. Howard Foundation of a strip of land consisting of 5.36 acres adjacent to the Haehl Creek waterway for park and recreation purposes; and WHEREAS, an Amended Final Map of the Haehl Creek Subdivision was duly recorded as instrument no. 2005-21386 depicting the location of the land so offered for dedication as Parcel A; and
WHEREAS, following the donation of land to the City of Willits a 0.625 mile-long, public trail known as the Haehl Creek Trail was constructed and has been maintained by community volunteers under the direction of the Frank R Howard Foundation which has also generously funded maintenance and repairs to the trail; and WHEREAS, in 2017 Adventist Health Howard Memorial Hospital made a generous donation that improved the trail with the purchase and installation of par course fitness equipment and signage. That donation was made pursuant to the terms of a Memorandum of Understanding that provided, among other things, that upon completion of construction and installation of the par course equipment the same would be accepted and dedicated to the City of Willits which would accept responsibility for the course; and WHEREAS, the Frank R. Howard Foundation has given notice of its intention during the next four (4) years to discontinue its efforts to maintain and repair the trail and for the City to fully assume that responsibility. The Foundation has agreed to assist with providing annual trail maintenance funding for the next four (4) years with the City of Willits taking over full operational responsibility by 2028. In consideration for this generous commitment the Frank R. Howard Foundation requests that the City Council formally accept the dedication of the improved Haehl Creek Trail at this time; and WHEREAS, the Willits City Council considers the improved Haehl Creek Trail and par course fitness equipment to be a a valuable public asset that provides the community with a much needed and scenic venue for healthy outdoor exercise and transportation use by pedestrians and bicyclists; and
WHEREAS, the Willits City Council expresses its sincere appreciation for the generosity of the Frank R. Howard Foundation, the Adventist Health Howard Memorial Hospital and to the many volunteers who have contributed with the construction, improvement and maintenance of the Haehl Creek Trail.
2 NOW, THEREFORE, BE IT RESOLVED, that in consideration of each of the foregoing recitals the City Council of the City of Willits hereby formally accepts the dedication to the City of the Haehl Creek Trail with all improvements, fixtures and amenities located thereon.

THE FOREGOING RESOLUTION WAS PASSED and adopted at a regular meeting of the Willits City Council held on the 14th day of August, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Saprina Rodriquez, Mayor
______________________________
Delores Pedersen, City Clerk
Item No.9c
Meeting Date: August 14, 2024

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Walter Kolon, Services and Facilities Director
Agenda Title: IDENTIFYING A PROJECT PLANNED FOR FISCAL YEAR 2024-2025 WITH FUNDING FROM SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes.

Summary of Request: Identifying a project for Fiscal Year 2024-2025 funded by SB 1: The Road Repair and Accountability Act of 2017.

Project Title:
2025 Pavement Preservation Project.

Project Description:

Resurface 3,000 feet of paving on W. Mendocino Ave. from S. Main Street to Brookside Drive and Hawthorne Lane including sidewalks, gutters, drains and ADA accessible updates. The proposed project is a continuation of the drainage and utility work completed in 2023 (W. Mendocino Avenue, Phase One).

The completion of Phase Two will remove a high priority project from the City’s Street Rehabilitation List.

Project Location:

South Mendocino Ave, Willits.

Estimated Project Schedule:

Start-February 2025. Completion-August 2025. Based on the component being funded with Road Maintenance and Rehabilitation Account (RMRA) funds.

Estimated Project Useful Life:

Fifteen to twenty-years.

Recommended Action: Adopt the accompanying Resolution to approve 2025 Pavement Preservation Project enabling the obtainment of State funding.

Alternative(s): Without State funding assistance for a project of this scale would be financially difficult for the City to accomplish.

Fiscal Impact: The proposed project will be funded in-part or solely with Fiscal Year 2024-2025 Road Maintenance and Rehabilitation Account revenues.

Personnel Impact: Project administration for Services & Facilities and Finance Departments.

Identified City Council Conflict of Interest: None.
2021 Adopted Goals: This item satisfies Goal #1 for Services & Facilities…Maintain and improve infrastructure systems of water, wastewater, public facilities and streets capable of managing future growth while responding to current City needs.

California Environmental Quality Act: The Project qualifies for a Categorical Exemption pursuant to the California Environmental Quality Act State Guidelines Section 15301 Class 1 (Existing Facilities), Section 15302 Class 2 (Replacement or Reconstruction), and Section 15061(b)(3).

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS IDENTIFYING A PROJECT PLANNED FOR FISCAL YEAR 2024-2025 WITH FUNDING FROM THE ROAD MAINTENANCE AND REHABILITATION ACCOUNT REVENUES.

WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of Willits are aware of the project proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City of Willits, will receive an estimated $400,000 in Road Maintenance and Rehabilitation Account (RMRA) funding in Fiscal Year 2024-25 from SB 1; and WHEREAS, this is the 4th year in which the City of Willits is receiving SB 1 funding and will enable the City of Willits to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City of Willits has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the City of Willits used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities’ priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City of Willits maintain and rehabilitate W.

Mendocino Ave., Brookside Dr., and Hawthorne Lane in the City of Willits this year and 2025 of similar projects into the future; and
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City of Willits streets and roads are in a poor condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “good” condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, and will greatly benefit the City of Willits and its residents with much need road improvements that were deferred for many years due to lack of funding,
NOW, THEREFORE, BE IT RESOLVED that the Willits City Council Does hereby authorize and approve the proposed 2025 Road Improvement Project and apply for state funding from SB 1 that will help the City of Willits maintain and rehabilitate W. Mendocino Ave., Brookside Dr., and Hawthorne Lane in the City of Willits.

Resolution No. 2024-__ Page 1 of 1 August 14, 2024
AYES:

NOES:

ABSENT:

ATTEST:
__________________________
_________________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits
DELORES PEDERSEN, City Clerk
Item No. 9d
Meeting Date: August 14, 2024

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Manuel Orozco Finance Director/ City Treasurer
Agenda Title: DISCUSSION AND POSSIBLE ACTION TO ADOPT PROPOSED FISCAL YEAR 2024/2025 BUDGET.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 30 minutes Summary of Request: On June 13th and 26th, the City Council reviewed a preliminary FY 2024-2025 Annual Budget.

After receiving input from Council, staff was tasked with re-evaluating revenues and re-aligning expenditures.

On July 24th, the City Council received a revised Annual Budget and reviewed the changes with the Capital Improvement Plan and received explanations for each significant line item on an individual basis. The proposed Budget includes the General Fund operating budget, Special Revenue/Permanent Funds, Enterprise Funds, Successor Agency Fund, and the Capital Improvement Plan.

The General Fund Budget inclusive of revenues, expenditures, and transfers is balanced at $6.8M. The balanced budget is a result of budget discipline, and strong fiscal practices as requested by the Council.

Special Revenue and Permanent Funds have been appropriated in accordance with the legal restrictions placed on those funds and are available to support specific programs or capital projects.

Enterprise Funds have been appropriated to run the operations of our Airport, Water and Sewer Funds. Additionally, Private Purpose Trust Funds have been appropriated for the Successor Agency.

The Capital Improvement Plan includes budgeting of resources for planned capital projects in FY 2024-25 and programs projected over the next three years.

Analysis: Staff has incorporated revisions discussed by the Council at the June 26th and July 24th meetings.

Recommended Action: Adopt the Annual Budget for Fiscal Year 2024-2025 as presented.

Alternative(s): None recommended.

Fiscal Impact: As set forth in the Budget document.

Attachments (list in packet assembly order):

1. Exhibit A - Fiscal Year 2024-25 Proposed Annual Budget Book.

2. Resolution of the City Council of the City of Willits Approving and Adopting the Operating Annual Budget for the City of Willits for FY 2024-25.

Identified City Council Conflict of Interest: None.
2021 Adopted Goals: An annual operating budget is consistent with Goal #1 for Administration…Develop and implement a long-range Fiscal Sustainability Plan for City finances in order to promote the City’s economic health by balancing revenues and expenditures to solve systemic problems.

California Environmental Quality Act: Staff has found that adopting the Operating and Capital Improvement Plan Budgets is exempt from CEQA. The Operating and Capital Improvement Plan documents are used by the City as planning documents.

CEQA Guidelines section 15060(c) states “An activity is not subject to CEQA if … [t]he activity is not a project as defined in Section 15378.” CEQA Guidelines section 15378(b)(4) states “project” does not include…the creation of government funding mechanisms or other government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.” The Operating and CIP Budgets serve as a funding mechanism that does not commit the City to undertake any of the particular projects listed therein. As a result, the approval of the Operating and CIP Budgets are not considered a “project” subject to CEQA.

Before the City commits to the implementation of any of the individual projects listed in the CIP, the City analyzes whether the individual project has the potential to create any significant effect on the environment, and if so, completes appropriate environmental review for that project before its approval.

MISSION STATEMENT
The City of Willits is primarily responsible for maintaining a safe, pleasant environment within the community by providing effective delivery of public services
In the process of providing representatives local government, the City identifies and anticipates concerns, problems and opportunities and takes action to address them The City also provides a catalyst in the development and maintenance of a well integrated community The City delivers critical public services in an efficient, professional and timely manner
The City is responsible for the preservation of community physical and aesthetic assets, and for the efficient management and equitable allocation of community fiscal resources
Essential to accomplishing the objectives outlined above is the selection, training, motivation and retention of highly qualified men and women as City employees
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Table of Contents Introduction
Letter of transmittal.............................................................................................................................. 1 Meet the City Council ........................................................................................................................... 5 Basis of Budgeting................................................................................................................................. 7 Summary Change in FTE ..................................................................................................................... 10 General Fund Overview
General Fund Revenue and Expenditure Detail.................................................................................. 14 General Fund Non‐Departmental ....................................................................................................... 15 Departmental Narratives and Budgets............................................................................................... 16 Special Revenue Funds
ISF Information Technology Fund ................................................................................................... 64 Measure K Fund .................................................................................................................................. 66 Narcotics Forfeiture Fund ................................................................................................................ 69 H&S Restitution (11470.2) Fund ......................................................................................................... 70 Law Enforcement Assistance Fund ................................................................................................... 71 DNA Cost Reimbursement Fund ......................................................................................................... 72 General Plan Development Fund........................................................................................................ 73 PLHA Housing Rehabilitation Fund ................................................................................................... 74 Gas Tax Street Administration & Traffic Safety Fund ......................................................................... 77 Transportation Tax Street Maintenance Fund ......................................................................... 81 Landfill Dissolution Fund..................................................................................................................... 84 Park & Recreation Fund ................................................................................................................ 86 Enterprise Funds
Wastewater Fund ............................................................................................................................. 89 Water Fund ......................................................................................................................................... 97 Airport Fund...................................................................................................................................... 103 Successor Agency Budget......................................................................................................................... 107 Capital Improvement Project Budget...................................................................................................... 108 Resolution Passing Budget....................................................................................................................... 112 This page was intentionally left blank
Letter of Transmittal
Introduction
Each year the City Council sets our priorities through the adoption of an annual budget. This year, staff prepared a single year Budget for Fiscal Year 2024/2025. Staff composed the Budget and the supporting Capital Improvement Plan by analyzing the current environment, identifying strategic priorities, and assembling long-term policies. Staff is confident that these combined financial tools create a financial arrangement to deliver high quality programs and services to our community. This new Budget is the first year of the City of Willits utilizing the Springbrook software, on how funding is in alignment of the City’s Adopted 2021 Goals to promote economic health by balancing revenues and expenditures to solve systemic problems. This Biennial Budget provides two-years of a balanced budget.

Reflecting on Key Milestones
The City of Willits has made significant strides in restoring the Finance Department to sound fiduciary practices. This has been accomplished by facilitating three Audits, a Water and Sewer Rate study, the onboarding of Springbrook in stages that include Chart of Accounts, Accounts Payable, and Payroll, completing the Last and Final ROPS, completing the backlog of annual report requirements (such as LIWHAP, Annual Streets Report, SLFRF and more) and setting new processes that focuses on separation of duties to ensure sound financial practices and Completing this budget.

Normally a municipal finance department will have two major tasks to complete each year, Audit and Budget, with the caveat of potentially taking on special assignments such as the rate study or other large projects. This last year the City of Willits Finance Department has completed eight large projects with an additional five more to complete by next year. To put this into perspective, approximately four years of work has been completed in the span of one year. The Finance Department is not finished as we will also conclude the FY 2022/23 Audit and be on time to complete the FY 2023/24 audit, along with Utility Billing Implementation and the Budget. All of this could not have been possible without the Finance staff hired since the prior Biennial Budget. I would like to thank them all for their hard work and dedication to our City.

Process and Direction
The proposed budget balances continued unknowns that could impact the City’s fiscal health such as economic uncertainty, plateauing inflation, and the availability of materials for infrastructure projects. The Finance Department invests in organizational resilience to ensure our ability to withstand and recover from challenges through targeted resources for workforce attraction and retention. 1 This Budget provides significant investments in our water and sewer infrastructure along with utilizing grants and Measure K funding to add to our Police Force and to fix our infrastructure and parks. Following this Letter of Transmittal there will be a report on the use of Measure K funding for ongoing services with the Basis of Budgeting. This will be necessary, as many changes to how the City shows its budgeting are reflected in this Budget. The main reason for the change is an attempt to show our work on how the funds are being used. As requested, we have placed the Measure K funding in its own fund to keep track of the money and how it is used. We are creating this new practice within Springbrook to deliberately show the movement of the money to cover specific costs.

ANALYSIS
This year the City is moving is staying solvent despite outside indicators continuously pointing toward recession. U.S. GDP growth slowed from 3.4-percent in the fourth quarter of 2023 to just 1.4-percent in the first quarter of 2024. This is also compounded by the Federal Reserve increasing interest rates 11 times since March of 2022 which brings the unfortunate byproduct of discouraging companies from taking on debt to invest. Additionally concerning is the stubborn inflation phenomenon that the Federal Reserve calls “sticky” inflation and has not been very responsive to monetary policy adjustments.

The latest Federal Reserve economic projections suggest that growth will rebound to an annual rate of

2.1-percent in 2024. However, the U.S. Treasury yield curve has been inverted since mid-2022, a historically strong recession indicator its unusual length of time inverted demonstrates a need for continued vigilance in paying attention to the economic factors and heightens the need for the city to catch up with the Audits and implement this budget with the new processes to ensure that we are meticulous in the spending of taxpayer funds by showing our work.

MUNICIPAL SOLVENCY
Staff identified four areas of municipal solvency. The goal of staff is to achieve all for levels of solvency to ensure the provision of services meets the community’s needs now and in the future. These areas of solvency are described as follows:
 Cash Solvency represents the City’s ability to fund operations from current revenues, without resorting to borrowing funds. Until recently, the City’s cash solvency was dangerously low, requiring the support of Measure K to allow the City to provide the much-needed services to the community.

However, it is necessary to establish fiscal discipline to ensure that the City remains solvent in the future. This is especially true in this environment where inflation threatens the solvency of the City (Accomplished).
 Budgetary Solvency is represented by presenting an operating budget in which revenues equal or exceed expenses. In prior years, the City has had deficits that lead to the necessity of the passage of Measure K to assist in the long-term solvency of the City. However, with the increasing inflation year over year which will increase existing liabilities, and the expected slower growth in revenue due to a slowing of the economy it is important that staff maintain Budgetary Solvency from year to year by 2 implementing processes that create sound sustainability. The implementation of this Budget will also include a Basis of Budgeting that is new but tracks the existing appropriations and places them in assessment as a means to protect the funding (Accomplished).  Long-Term Financial Solvency, representing long-term sustainability that includes the ability to sufficiently fund operating and capital expenses while maintaining an appropriate level of reserves.

The City’s extensive unfunded liabilities and slow growth in revenues compared to expenses create major challenges (In Process).
 Service-Level Solvency is the ability of the City to maintain or increase the level of services to the community while remaining financially sustainable and responsible in funding. This is the ultimate goal of financial management within a City, and it is staff’s goal to one day obtain (In Process).

LIABILITIES
A component of solvency is to address the City’s Long-Term Liabilities and Long-Term obligations throughout the City. For the Long-Term Liabilities staff is looking into the employment liabilities that accrue through the retirement system. A component of this will be for the City to begin paying the UAAL at the beginning of the year and take advantage of the discount that is provided by paying early. Recently CalPERS has reported a 9.3-percent return on its investments which is a 2.5-percent increase above the “discount rate” assigned by the actuarial reports. This is good news for this year but last year they were under by one-percent.

CONCLUSION
This proposed Budget continues to adhere to the commitment of the City of Willits’ of meeting our financial challenges, while maintaining appropriately responsive service levels. The modest growth in positions and continued conservative budgeting will allow the City to maintain responsive services at a reasonable cost.

We personally want to thank the City Council for your direction and action, along with the Citizens of Willits, in getting Measure K passed to allow the staff to continue to provide quality services to our community. We also want to thank the City Council, Department Heads and their staff for the diligent work on this Annual Budget.

Respectfully Submitted,
Brian P. Bender Manuel J. Orozco
City Manager Finance Director
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4 City Council
Greta Kanne † Larry Stranske † Saprina Rodriguez † Madge Strong † Gerardo Gonzalez Councilmember Councilmember Mayor Councilmember Vice Mayor City Administrative Staff
City Manager…………………………………………………………………………………….. Brian P. Bender Assistant City Manager……………………………………………………………………… Cathy Moorhead Chief of Police…………………………………………………………………………………… Chris Dewey Director of Services and Facilities…………………………………...................... Walter Kolon Finance Director……………………………………………………………………………….. Manuel J. Orozco Community Development Director……………………………………………………. Dusty Duley City Clerk…………………………………………………........................................... Delores Pederson City Attorney……………………………………………………………....…………………… James Lance City Council Commissions, Committees, and Boards
Finance CommiƩee † Water & Wastewater Systems CommiƩee † Revit‐Ed Committee League of California CiƟes / Redwood Empire Division † Mendocino Council of Governments (MCOG) Economic Development & Financing Corporation (EDFC) † Mendocino Solid Waste Management Authority (MSWMA) Mendocino Transit Authority (MTA) † Local Agency FormaƟon Commission (LAFCo) Mendocino County Museum 5 This page was intentionally left blank
6 BASIS OF BUDGETING

AND ACCOUNTING
The accounting policies of the City conform to “Generally Accepted Accounting Principles” (GAAP).

Accounts of the City are organized on the basis of funds, each of which is considered a separate accounting entity. Fund accounting segregates funds according to their purpose and is used to aid management in demonstrating compliance with finance-related legal and contractual provisions.

The City’s basis of budgeting for Governmental Funds (General Funds, Special Revenue Funds, and Capital Project Funds and Fiduciary Funds) are modified accrual basis of accounting.

Under this method, revenues are budgeted according to when they are both measurable and available.

Revenues are considered to be available when they are collected within the current fiscal year, or soon enough thereafter to pay liabilities of the current period. Licenses, property taxes and taxpayerassessed tax revenues (e.g., franchise taxes, sales taxes, motor vehicle fees, etc.), net of estimated refunds and uncollectible amounts, and interest associated with the current fiscal period are all considered susceptible to accrual and so have been recognized as revenues of the current fiscal period. Revenue from grants, entitlements, and donations is recognized as revenue in the fiscal year of which all eligibility requirements have been satisfied.

Expenditures are recorded to the related fund liability as it is incurred, except for claims and judgments, and compensated absences, which are recognized as expenditures to the extent they have matured, and principal and interest on general long-term debt.

Enterprise Funds (proprietary funds) are accounted for using the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized in the period in which they are earned, while expenses are recognized when the liability is incurred.

The Annual Audited Financial Report shows the status of the City’s finances on GAAP basis. The City’s Budget is adopted on a basis substantially consistent with GAAP, with the following exceptions:
 Principal payments on long-term debt within the Enterprise Funds are applied to the outstanding liability on a GAAP basis but are expended on a Budget basis.  Capital Outlay within Enterprise Funds are recorded as assets on a GAAP basis and expended on a Budget basis. Depreciation expense is recorded on a GAAP basis only.

Appropriations and Amendments
City Council approves, except as noted:
 Increases in appropriations from unanticipated revenues, or fund balances including retained earnings, within a department or fund.
 Transfers of appropriations between funds, departments, or program budgets.  Decreases in appropriations, with the exception that the City Manager may direct Department Heads to suspend expenditures as needed to respond to emerging negative fiscal conditions. 7 City Manager or Designee approves as follows:
 Without increasing overall appropriations, the City Manager (or designee) would have authority to allow spending to exceed an individual line item up to the amount of the overall budget for the department holding the appropriation within the general fund.  Without increasing overall appropriations, the City Manager (or designee) would have unlimited authority for adjustments between the categories or program budgets within a department, in the General fund, or within a fund for all Special Revenue Funds, Enterprise Funds, and Fiduciary Funds.
 Without increasing overall appropriations, the City Manager (or designee) would have authority to move contingency funds to the appropriate department for expenditure in accordance with GAAP.
 Without increasing overall appropriations, the City Manager (or designee) would have authority to move appropriations between the General Fund departments up to three-percent of the Adopted Budget.
 Without increasing overall appropriations, the City Manager (or designee) would have the authority to best implement Capital Improvement, Facility and/or Infrastructure Projects, by transferring appropriations and revenue sources between projects when appropriate.  Finance Director would have the authority to carry forward remaining appropriations, at the end of the fiscal year, for purchase orders (legally encumbered), projects, capital projects and equipment that will be needed in the next fiscal year to fund expenses that were delayed or span between the fiscal years.
 City Manager would have authority to suspend expenditures and utilize assignments as needed to respond to emerging negative fiscal conditions.

Nonspendable, Committed and Assigned Fund Balances
 Nonspendable Fund Balance classification include amounts that cannot be spent because they are either not in spendable form or legally or contractually required to be maintained intact, such as items not able to be converted into cash (inventories, or prepaid amounts).  Committed Fund Balances also known as Reserves, are internally imposed by the City through resolution or ordinance. Once an amount is committed, it cannot be used for any other purpose unless the government, by taking the same type of action (resolution or ordinance), removes or changes the constraint.
 Assigned Fund Balance is a classification of assignment imposed by a department that is designed to set aside funding for a specific intent. The intent is not set by formal action and can be moved in and out of assignment by the authority of the City Manager and only after Council has approved the use of funds through appropriation. The assignments are to be used to hold certain monies for certain expenses that facilitate the intent expressed by council to provide specific services such as in construction projects, plan projects, purchase orders, vehicle replacement, and equipment replacement.
 Unassigned Fund Balance is the residual balance left after all activities are complete within a year. There should be no negative fund balance when there are assigned balances created for specific projects.

Springbrook Software
The implementation of Springbrook has enabled a higher level of accounting that is more capable of tracking projects and storing information. Due to this increased level of capability, staff has made a few changes regarding the use and tracking of funding.

Capital Improvement Program (CIP) Funds
8 The system has expanded to house two New CIP funds which are the Water CIP Fund (Fund 430) and the Sewer CIP Fund (Fund 410) these funds will house the capital projects that will eventually turn into fixed assets. Staff will utilize the Project Module to track each expense and transfer over the funding on a quarterly basis on an “As Needed” basis to ensure that there is no overrun.

Pooled Cash
Springbrook has a module that can automatically apply a system of claim on cash against the cash accounts that our pooled into one account. What this will do is add ease of use in tracking our cash transactions and allow our books to mirror the bank account. Traditionally, the bank was balanced by adding up all of the fund cash accounts and totaling them to match to bank. This new method allows the City to see the impact of all transactions immediately, improving reporting and allowing finance to provide consistent cash balances for all accounts. Because the CD investment accounts, Laif Accounts and other fiduciary accounts are activities outside of the normal course of business for all funds the activity will be stored outside of the individual funds and instead be linked to Fund 900 which is the pooled cash and payroll liabilities fund.

Transfers and Reimbursements
The Finance Department is adopting a methodology of consolidating the sections where activities have traditionally been split among the various fund accounts.

This makes it difficult to truly assess the actual cost of providing services. The option is to calculate the cost of providing services by utilizing an indirect cost allocation and swapping administrative expenses through the Administrative and Overhead accounts. This will represent itself as a negative expense in the nondepartmental section of the General Fund. What this will do is stop the practice of doubling the recognition of revenue. Additionally, whenever a fund is earmarked to pay for a program or expense then the part of the fund that originally expended the item will still house the expense, but the fund will be reimbursed by the funding source that was earmarked to help pay. This way multiple funds can reimburse for a project that lives in one section keeping the integrity of the original cost of the project or expense.

For example, if Measure K is planning on funding the increased expense of negotiated Police salary increases, then the fund will specifically transfer over the exact amount of funding necessary to cover the cost by a transfer. Showing clearly how we are funding the services and only funding the expenses agreed to in a very transparent way.
9 City of Willits
Summary of Change in FTE for FY 2024-2025
By Department Beg of Yr Budget Adj End of Yr
1-City Administration
Assistant City Manager 1.0 - - 1.0
City Clerk 1.0 - - 1.0
City Manager 1.0 - - 1.0
Elected Officials - - - -
1-City Administration Total 3.0 - - 3.0
2-Human Resources
Human Resources Manager 1.0 - - 1.0
2-Human Resources Total 1.0 - - 1.0
3-Finance Department
Accountant 1.0 - - 1.0
Administrative Specialist - 1.0 - 1.0
Finance Director 1.0 - - 1.0
Office Assistant - - - -
Office Assistant III - Finance 3.0 (1.0) - 2.0
3-Finance Department Total 5.0 - - 5.0
4-Community Development
City Planner 1.0 - - 1.0
Code Compliance Officer 1.0 - - 1.0
Community Development Director 1.0 - - 1.0
Office Assistant III/Comm Dev 1.0 - - 1.0
Sr. City Planner 1.0 - - 1.0
Building Official / Code Enforcement Officer 1.0 (1.0) - - 4-Community Development Total 6.0 (1.0) - 5.0
5-Police Department
Administrative Assistant - 1.0 - 1.0
Administrative Services Coord. 1.0 - - 1.0
Community Services Officer I 3.0 (1.0) - 2.0
Dispatch Center Supervisor 1.0 - - 1.0
Police Chief 1.0 - - 1.0
Police Dispatcher (PT - 0.2) - - - -
Police Officer I 1.0 (1.0) - -
Police Officer I,II,III 7.0 - - 7.0
Police Sergeant 3.0 (1.0) - 2.0
Police Sergeant Advanced 1.0 - - 1.0
5-Police Department Total 22.0 (2.0) - 20.0
6-Services & Facilities
10 City of Willits
Summary of Change in FTE for FY 2024-2025
By Department Beg of Yr Budget Adj End of Yr
Administrative Assistant 1.0 (1.0) - -
Aerobics Instructor - - - -
Assistant Pool Manager - - - -
Associate Engineer 1.0 - - 1.0
Building Maintenance Worker - 1.1 - 1.1
Chief Wastewater Operator 1.0 - - 1.0
Chief Water Operator 1.0 - - 1.0
Lifeguards - - - -
Operator II 1.0 (1.0) - -
Parks Foreman - 1.0 1.0
Parks Maintenance 1.0 - - 1.0
Pool Manager - - - -
Project Manager II 2.0 (2.0) - -
Services & Facilities Director 1.0 - - 1.0
Streets Foreman 1.0 - - 1.0
Streets Maintenance II 2.0 - - 2.0
Streets Superintendent 1.0 - - 1.0
Swim Instructors - - - -
Utilities Superintendent 1.0 - - 1.0
Wastewater Operator I 1.0 - - 1.0
Wastewater Operator III 3.0 - - 3.0
Wastewater Operator Training 1.0 - - 1.0
Water Operator I, II, III 3.0 (2.0) - 1.0
Water Operator III 2.0 - - 2.0
Water Utility Meter Reader - 1.0 - 1.0
Engineering Technician 1.0 (1.0) - -
Project Coordinator I/II - 1.0 - 1.0
Construction Tech - 1.0 - 1.0
6-Services & Facilities Total 25.0 (1.9) - 23.1
Grand Total 62.0 (4.9) - 57.1
11 NON-DEPARTMENTAL– GENERAL FUND (1000)
BASIC FUNCTIONS: This department, as the title implies, is used to account for all revenue that is not departmentally specific. This revenue is used to augment all general fund departments where expenditures exceed the departmentally specific revenue. 2024-2025 PROGRAM GOALS:

Maintain the integrity of the General Fund through active participation and advocacy in efforts to assure that Federal and State legislation does not result in the further deterioration of various discretionary revenues. As well, actively support local, regional, and statewide efforts to achieve legislative return of City revenues and the elimination of certain inter-jurisdictional charges (booking fees, property tax administration fees, DUI fees, forensic fees, animal control fees, etc.).

BUDGET LINE ITEM COMMENTS/DETAILS:

Below is a pie chart demonstrating visually the relationship between all the revenues brought into the city.

Taxes are the largest source of revenue the city has and the city takes its fiduciary role seriously when it comes to taxpayer earned funding. The Basis of Budgeting demonstrates how we are attempting to be transparent in all activities.
12 The Transfers In section of the pie chart includes all activities associated with Measure K Funds being transferred from their own fund separate from General Fund and applied to the General Fund.

The Measure K funding is specifically paying for the following within the General Fund:
 $130,000 allocated to pay for the Construction Inspector position.  $85,000 allocated to pay for the Land Logistics contract  $51,467 allocated to pay for the Springbrook Implementation of utility billing.  $34,290 allocated to pay for the Springbrook Software subscription.  $170,000 allocated to pay for negotiated salary increases for the Police Department.  $164,820 allocated to pay for the position in Parks & Recreation for Maintenance.  $234,723 allocated to pay for the cost of Overtime involved in the Police Department.

The breakdown of the expenses paid by the General Fund are listed below:
13 City of Willits
Fiscal Year 2024-25 Proposed Budget
General Fund Revenue and Expenditure Detail

ADOPTED ADOPTED PROPOSED

BUDGET BUDGET BUDGET
FY 2022-23 FY 2023-24 FY 2024-25

REVENUES
Taxes* 5,339,820 5,509,300 3,688,129
Franchises 300,000 305,800 427,000
Licenses 338,996 338,996 152,200
Permits 8,500 8,500 146,200
Fines Forfeitures 20,000 20,000 13,500
Interest & Rentals 10,000 10,000 38,500
Other Government Agencies 277,407 277,407 853,251
Service Charges 66,300 66,300 36,300
Other Revenues 10,000 10,000 1,500
Transfers-In - - 776,163
Total Revenues 6,371,023 6,546,303 6,132,743

EXPENDITURES
1000 - General Non-Departmental (742,800)
1100 - City Council 77,360 81,800 216,055
1200 - Administration 350,518 389,488 515,940
1230 - Swimming Pool Operations 79,606 83,600 219,220
1300 - Finance 289,869 322,650 378,526
1400 - Human Resources 352,864 392,640 387,051
1500 - Legal 92,400 114,640 105,000
1006 - Election 5,250 18,775 8,000
2000 - Police Administration 395,282 415,400 625,723
2100 - Dispatch 758,895 796,830 888,925
2200 - Field Operations 1,532,876 1,609,800 1,761,451
2900 - Emergency Services 2,540 2,800 8,800
3000 - Planning 315,558 333,026 389,760
3100 - Code Enforcement 100,755 106,000 94,104
3200 - Building & Safety 244,621 256,800 302,565
3300 - Building Maintenance 116,603 122,700 193,748
3400 - Cannabis Compliance - 200,551 199,600 173,264
4000 - Public Works Administration 35,463 37,780 239,854 4100 - Public Works Operations 69,734 71,134 98,315
4200 - Parks Maintenance 209,842 217,463 266,071
Departments Merged in FY 2024-25
1007 - Information Technology 159,000 187,400
1023 - State COPS Program 92,632 97,300
1024 - School Resource Officer (SRO) 106,334 111,700
1042 - Engineering 16,869 67,885
1045 - PAGE Landfill 1,500 1,515
1070 - Community Services 110,000 80,000
1097 - Contingencies - -
1098 - CalPERS Unfunded Liability Costs 804,900 885,400 1099 - Transfers Out 85,000 89,300
Total Expenditures 6,606,824 7,093,425 6,129,574
* Measure K not included for FY 2024-25
14 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 1000 Non Departmental
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Account Description Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank 100-1000-41110 Property Taxes - Current Secured 429,546 449,771 453,500 497,369 100-1000-41120 Property Taxes - Supplemental Secured 58 - 100 7,934 100-1000-41130 Property Taxes - Current Unsecured 44,685 47,031 47,500 27,611 100-1000-41140 Property Taxes Prior Unsecured 450 468 500 1,215 100-1000-41160 Real Property Transfer Tax 31,212 62,581 38,400 40,000 100-1000-41170 RPTTF ROPS Resid Dist. 180,088 49,225 192,000 240,000 100-1000-41180 MVLF-In Lieu 535,977 283,237 541,300 595,000 100-1000-41190 HOPTR - Home Owner Prop Tx Rel 5,322 5,615 4,000 5,000 100-1000-41200 Sales Tax - General 2,072,228 1,525,814 1,907,500 1,600,000 100-1000-41330 Local Tax - Transit Occupancy 463,163 433,037 453,200 470,000 100-1000-41340 Local Tax - Cannabis 251,371 145,017 300,000 170,000 100-1000-41550 Franchise Fees - Gas 23,291 29,773 23,500 30,000 100-1000-41551 Franchise Fees - Electricity 89,574 103,558 90,900 110,000 100-1000-41560 Franchise Fees - Cable TV 26,641 25,179 24,000 27,000 100-1000-41561 Franchise Fees - Garbage 228,987 239,192 181,800 260,000 100-1000-42100 Business License 158,386 138,277 146,500 150,000 100-1000-42210 Tobacco Permits 675 675 975 700
100-1000-43410 State MVLF Annual Excess 5,822 5,071 4,000 5,000 100-1000-43485 State - Other - 19,257 - -
100-1000-46000 Interest 5,806 - 20,000 25,000
100-1000-48000 Miscellaneous 650,573 592,514 41,751 506,751 100-1000-48111 Other Sales 40 1,564 - -
Revenues 5,203,895 4,156,856 4,471,426 4,768,580
Benefits Account Description - -
100-1000-55820 CalPERS UAAL Safety Plan 303,101 333,400 518,700 - 100-1000-55810 CalPERS UAAL Misc Plan 449,831 471,500 366,700 - Benefits 752,932 804,900 885,400 -
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 100-1000-68900 LLFD - Tax Passthrough - - - Proposed42,500 100-1000-69000 Contingency Expenses - 5,515 217,254 -
100-1000-69100 Chamber of Commerce-TOT 44,143 55,089 50,000 55,000 100-1000-69200 Charitable Cont-Senior Center 1,000 10,000 5,000 5,000 100-1000-69400 Charitable Cont- County Museum 1,000 - 5,000 5,000 100-1000-69500 Charitable Cont-Community Svcs 1,000 10,000 5,000 5,000 100-1000-69600 Charitable Cont-Our Dail Bread 1,000 10,000 5,000 5,000 100-1000-69700 Charitable Cont-Econ Dev&Fin 1,000 - 5,000 5,000 100-1000-69900 Charitable Cont-Other 500 10,000 5,000 5,000 100-1000-71100 Administration & Overhead (692,753) (546,792) (589,332) (870,300) Other Expenses (643,110) (446,188) (292,078) (742,800)
Transfers In/Out Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 100-1000-80150 Op Transf In - Measure K - - - Proposed (869,071) 100-1000-88260 Op Transfer Out - Landfill - - 135,600 92,908 Transfers In/Out - - 135,600 (776,163)
4,768,580
(742,800)
(776,163)
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
Total Revenues
Total Expenses (Reibursements)
Total Transfers In/Out
15 COUNCIL/CLERK (1100)
BASIC FUNCTIONS: Provide policy and program direction to City Manager; receive, review, and respond to community issues and concerns; participate and represent City in various forums including City Commissions, Boards and Committees, Joint Powers Agencies, other units of local government, State and Federal Agencies; adopt an annual budget; approve expenditures which exceed expenditure approval limits of City Manager; supervise City Manager; serve as City Planning Commission and Industrial Development Authority. City Clerk duties include coordination of Form 700 FPPC filing; staff support to Council Members and Council Committees/Commissions; attendance at Council and Committee meetings; preparation of City Council agendas and minutes. 2024-2025 PROGRAM GOALS:

City Council
 Continue progress in assuring long-term financial stability of City.  Maximize public service delivery in all City departments at the least public cost.  Continue active promotion of local and county-wide economic development.  Continue efforts to replace deteriorated infrastructure (streets, storm drains, water lines, and other public facilities).

City Clerk
 Maintain official records of the City and continue improvements to the record management and retention program.
 Prepare agendas, minutes, resolutions, proclamations, and public notices.  Ensure compliance with the Brown Act.
 Prepare ordinances for codification and maintain updates to the Willits Municipal Code.  Respond to Public Records Act Requests, pursuant to State Law.  Monitor compliance with Fair Political Practices Commission requirements.  Oversee redesign of City’s website.
 Provide support services to Public Facilities Corporation, as well as City Council appointed Committees and Commissions, as needed.

BUDGET LINE ITEM COMMENTS/DETAILS:
100-1100-61300 City Clerk memberships.
100-1100-61600 Miscellaneous Council materials.
100-1100-65460 Videotaping Council meetings and codification. 100-1100-68400 Mileage and travel costs related to LCC meetings City Clerk training and travel. 100-1100-61900 Willits Community TV and other.
16 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 1100 City Council / City Clerk
Account Type & Account String*
- - - -
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlank Blank Blank - - - - - Blank 100-1100-50100 Salaries & Wages - Regular 37,490 76,017 28,200 55,500 100-1100-50110 Salaries & Wages - Part Time - - 12,600 - 100-1100-50115 Salaries & Wages - Overtime 416 3,896 - - Salaries & Wages 37,907 79,913 40,800 55,500
Benefits Account Description - - Account String Blank(1) Blank(3) Blank(4) Blank(5) Blank(7) Blank(8) Blank(9) - - - Proposed 100-1100-55200 Federal Tax - Social Security 646 711 2,500 3,000 100-1100-55250 Federal Tax - Medicare 660 1,277 600 800 100-1100-55400 Health Insurance 9,419 4,221 7,700 125,100 100-1100-55500 Dental Insurance - - - 6,600
100-1100-55600 Vision Insurance - - - 1,100
100-1100-55700 Other Employee Benefits - - - 400
100-1100-55710 Employee Assistance Program - - - 500
100-1100-55800 Retirement 14,876 21,234 3,800 3,900
100-1100-55900 Unemployment Insurance Exp (37) 87 100 700 100-1100-55950 Workers Compensation Insurance 3,575 368 300 305 Benefits 29,139 27,898 15,000 142,405
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(7) Blank(8) Blank(9) - - - - - 100-1100-61300 Dues and Subscriptions - - 200 Proposed250 100-1100-61600 Office & Admin Supplies 2,734 1,119 800 800 100-1100-61700 Publication & Legal Notices 56 96 300 300 100-1100-61900 Other Departmental Expense 3,000 3,500 12,100 6,000 Operating Expenses 5,790 4,715 13,400 7,350
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(7) Blank(8) Blank(9) - - - 100-1100-65460 Contract - Other 1,268 3,451 6,800 Proposed5,000 100-1100-68400 Travel & Lodging 3,871 1,624 5,800 5,000 100-1100-68450 Training & Professional Dev - 3,990 -
100-1100-68500 Conferences & Meetings 625 - - 800
Other Expenses 5,764 9,065 12,600 10,800
Account String Blank(1) Blank(3) Blank(4) Blank(5) Blank(7) Blank(8) Blank(9) - - - Proposed-
216,055
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
Total Revenues
Total Expenses
17 GENERAL ADMINISTRATION (1200)
BASIC FUNCTIONS: Coordination of legal services; management and coordination of all City policies, programs, and services; negotiation and management of contracts; interface with other local governments, regulatory agencies, and state and federal agencies; management and coordination of City fiscal and human resources; public and agency notices as required; review of correspondence received and preparation/review of correspondence sent; implementation of ordinances and policies; interaction with and response to media; presentations to community groups; staff support to various JPA's and other intergovernmental agencies; revenue development, budgets and expenditure control; management of special projects; various franchise administration activities; coordination of economic development activities; risk management and insurance; management of City facilities; management of leases, agreements, etc.; response to citizen and community complaints; long range planning; maintenance of relationship with legislative and congressional representatives; other assignments established by City Council. 2024-2025 PROGRAM GOALS:
 Maximize citywide delivery of services and minimize impacts of State budget reductions.  Identify and secure external funding sources to assist in supporting community enhancement projects and facilities.
 Strengthen the organization’s ability to provide law enforcement services.  Expand efforts to work collaboratively with units of local, state and federal governments and agencies.  Complete long-range capital improvement plans.
 Respond to concerns/issues presented by community and Council members.  Develop and maintain college level intern program.
 Effectively implement approved ARPA Projects.
 Continue a commitment to recruit and develop valuable team members.

BUDGET LINE-ITEM COMMENTS/DETAILS:
100-1200-61000 Communications: All phone/fax costs for bottom floor of City Hall. 100-1200-61200 Insurance - General Liability: REMIF/CIRA general liability, automobile physical damage, property, boiler/machinery, and earthquake, net of insurance premium returns. 100-1200-61250 Insurance: Includes deductible for liability, property, workers’ compensation and dental deficit. 100-1200-61330 Memberships & Fees: Public Facilities Corporation filing fee, annual report RRFI. REMIF worker’s comp processing fees, AFLAC Service Fees, Redwood Empire Division dues, ICMA, League of CA Cities.
100-1200-61600 Includes postage, office supplies for most City departments. 100-1200-67200 Includes copier, postage meter, and folding machine. 100-1200-65460 MSWMA beverage recycling program [Pass-through of CA Redemption Revenue], LAFCO fees, website.
100-1200-61700 Required publications and notice in newspapers, printing of Budget 100-1200-61720 County of Mendocino Fees
100-1200-68400 Includes training and travel reimbursement for local interagency and JPA meetings, LCC meetings, and other regional meetings.
100-1200-69000 Miscellaneous.

REVENUE:
5420-000 MSWMA recycling program. [CA Redemption Revenue] 18 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 1200 City Administration
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Account Description Blank# BlankBlankBlank Blank BlankBlank Blank Blank Blank 100-1200-48000 Miscellaneous 3,586 - - -
Revenues 3,586 - - -
3,586 - - -
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlank Blank Blank - - - - - Blank 100-1200-50100 Salaries & Wages - Regular 96,349 142,504 140,200 92,808 100-1200-50110 Salaries & Wages - Part Time - - 2,500 - 100-1200-50115 Salaries & Wages - Overtime 258 725 - -
100-1200-50210 Stipend - Personal - - - 1,656
100-1200-50240 Administrative Buyout - 1,322 - 2,400
Salaries & Wages 96,607 144,551 142,700 96,864
Benefits Account Description - -
100-1200-55200 Federal Tax - Social Security 1,560 455 8,800 5,780 100-1200-55250 Federal Tax - Medicare 2,016 2,247 2,100 1,356 100-1200-55350 State Tax - Other - - - 44
100-1200-55400 Health Insurance 40,393 29,063 20,800 9,736 100-1200-55500 Dental Insurance - - - 696
100-1200-55600 Vision Insurance - - - 44
100-1200-55700 Other Employee Benefits - - - 520
100-1200-55800 Retirement 56,905 66,910 14,900 10,692
100-1200-55900 Unemployment Insurance Exp - 438 600 876 100-1200-55950 Workers Compensation Insurance 17,374 1,436 1,200 2,028 Benefits 118,249 100,549 48,400 31,772
Operating Expenses Account Description - -
Account String Blank(1) Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - Proposed 100-1200-61000 Communications 9,115 8,910 9,460 6,500 100-1200-61200 Insurance - General Liability 150,813 486,817 98,175 273,904 100-1200-61250 Insurance - 500 2,893 -
100-1200-61300 Dues and Subscriptions 6,796 7,120 8,250 5,000 100-1200-61600 Office & Admin Supplies 14,120 21,979 16,500 15,000 100-1200-61725 Transactions Processing Fees 4,417 - 11,000 - 100-1200-61730 Advertising and Marketing 192 - 550 500
100-1200-61900 Other Departmental Expense 700 106 - 500 100-1200-63100 Maintenance supplies - 325 - -
100-1200-63200 Utilities - - 12,500 -
Operating Expenses 186,153 525,757 159,328 301,404
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
19 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 1200 City Administration
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
Other Expenses Account Description Account String Blank(1) Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - Proposed 100-1200-65400 Professional Svcs - 600 - 34,000 100-1200-65460 Contract - Other 16,651 13,587 16,500 500 100-1200-67200 Rents & Leases 11,250 14,398 16,500 2,000 100-1200-68400 Travel & Lodging 3,387 7,260 5,500 9,000 100-1200-68500 Conferences & Meetings 6,314 1,898 - 6,000 100-1200-68975 Misc Fees - 11,683 160 800
100-1200-71110 Internal Service Charge-ISF-IT - - - 33,600 Other Expenses 37,602 49,426 38,660 85,900
Transfers In/Out Account Description Account String Blank(1) Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - Proposed 100-1200-88400 Op Transfers Out-Citywide CIP 307,026 - - Transfers In/Out 307,026 - - -
-
515,940
-
Total Revenues
Total Expenses
Total Transfers In/Out
20 This page was intentionally left blank
21 SWIMMING POOL OPERATION (1230)
BASIC FUNCTIONS: During the summer months the City funds the use of the community pool for recreation purposes including swimming lessons. A fee is charged to the public and used to partially offset the maintenance, utility and other costs of operating the pool. Several seasonal employees are hired each year, including a Pool Manager, Assistant Pool Manager, and Lifeguards, to staff and supervise the use of the pool.

PROGRAM GOALS:
 Continue to minimize net City cost without increasing fees to a level that has the impact of reducing public access.
 Maximize public safety and compliance with safety standards.  Promote swimming instruction and maximize water safety instruction to local community.  Provide training to City certified pool operators.
 Continue mandated training for child abuse reporting.

BUDGET LINE ITEM COMMENTS/DETAILS:
100-1230-61000 Telephone usage.
100-1230-69000 Maintenance costs shared with the School District. 100-1230-61900 Pool and Office supplies.
100-1230-63100 Maintenance supplies for city’s pool session. 22 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 1230 Pool Operations
Account Type & Account String* BlankBlankBlank Blank BlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Blank BlankBlank Blank BlankBlank Blank Blank Blank 100-1230-44120 Pool Admissions 9,552 14,314 - 12,000
100-1230-44130 Pool Instructional Charges 16,671 19,429 - 15,000 100-1230-46900 Rentals 948 - - -
100-1230-48111 Other Sales - 68 - -
Revenues 27,171 33,811 - 27,000
- 33,811 - 27,000
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlank Blank Blank - - - - - Blank 100-1230-50100 Salaries & Wages - Regular 148,788 236,549 - 192,100 100-1230-50110 Salaries & Wages - Part Time 839 - 69,600 - 100-1230-50115 Salaries & Wages - Overtime 3,153 5,418 - - Salaries & Wages 152,781 241,967 69,600 192,100
Benefits Account Description - -
100-1230-55200 Federal Tax - Social Security 1,592 2,048 4,300 11,910 100-1230-55250 Federal Tax - Medicare 2,392 3,586 1,000 2,787 100-1230-55400 Health Insurance 591 578 - -
100-1230-55800 Retirement 19,997 31,539 - -
100-1230-55900 Unemployment Insurance Exp - 214 300 160 100-1230-55950 Workers Compensation Insurance 5,695 8,260 6,900 764 Benefits 30,268 46,225 12,500 15,620
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(7) Blank(8) Blank(9) - - - - - 100-1230-61000 Communications 254 274 400 Proposed400
100-1230-61900 Other Departmental Expense 295 577 600 600 100-1230-63100 Maintenance supplies 661 260 500 500
Operating Expenses 1,209 1,111 1,500 1,500
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(7) Blank(8) Blank(9) - - - 100-1230-69000 Contingency Expenses - 46,450 90,000 Proposed 10,000 Other Expenses - 46,450 90,000 10,000
Total Revenues 27,000
Account String Blank(1) Blank(3) Blank(4) Blank(5) Blank(7) Blank(8) Blank(9) Total Expenses 219,220 - - - Proposed
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
23 FINANCE/TREASURER (1300)
BASIC FUNCTIONS: The Finance Director/City Treasurer is the chief financial officer of the City and exercises general supervision over the accounting of all departments under the direction of the City Manager and City Council. This Department maintains all basic financial information. Specific duties and responsibilities include the receipt and disbursement of all City funds, cash management, compilation of the City budget under the direction of the City Manager, budgetary control, payroll preparation, billing functions, coordination of annual audit, preparation of various State and Federal reports, maintenance and improvement of data processing systems, review, approval and payment of all claims against the City, special projects, attendance at the City Council meetings and assistance to the various departments as required.
2024-2025 PROGRAM GOALS:
 Provide accurate and timely financial information to the City Council, Department Heads, and the Public.
 Prepare and present a balanced budget.
 Coordinate training of Finance Department staff.
 Provide staff with opportunities for professional growth via training courses and seminars.  Develop a unified information technology system linking all City departments.  Promote the usage of the Springbrook System throughout the organization.  Review and update the City’s Accounting Policy Manual.

BUDGET LINE-ITEM COMMENTS/DETAILS:
.
100-1300-61300 Municipal Finance Officers ($110), GFOA ($170). Total ($280). 100-1300-61600 Checks, forms, utility bills, etc ($1,600). 100-1300-61710 Bank fees, bad check fees, credit card fees and till shortages. 100-1300-65410 Muni-services annual fee, Muni-services audits, City Financial Statements and other annual reports.
100-1300-65430 Total Support Agreement with ACS & Springbrook. IT Tech Support, computer hardware, workstation upgrades, and other
100-1300-68450 Computer training, seminars, workshops, conferences.

REVENUE:
100-1300-42100 Business License Application processing fees. 100-1300-44900 Miscellaneous revenues.
24 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 1300 Finance
Account Type & Account String* BlankBlankBlank Blank BlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Blank BlankBlank Blank BlankBlank Blank Blank Blank 100-1300-44900 Other Services 2,631 2,902 1,800 1,800
100-1300-48000 Miscellaneous - 1,210 10,000 1,500
Revenues 2,631 4,112 11,800 3,300
- 4,112 11,800 3,300
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlank Blank Blank - - - - - Blank 100-1300-50100 Salaries & Wages - Regular 6,273 52,041 133,300 125,656 100-1300-50115 Salaries & Wages - Overtime 377 3,400 - - 100-1300-50210 Stipend - Personal - - - 2,400
100-1300-50240 Administrative Buyout 349 2,578 - 10,000 Salaries & Wages 6,998 58,019 133,300 138,056
Benefits Account Description - -
100-1300-55200 Federal Tax - Social Security 1,374 463 8,300 7,984 100-1300-55250 Federal Tax - Medicare 562 827 1,900 1,897 100-1300-55350 State Tax - Other - - - 28
100-1300-55400 Health Insurance 44,448 34,562 34,900 23,240 100-1300-55500 Dental Insurance - - - 1,632
100-1300-55600 Vision Insurance - - - 256
100-1300-55700 Other Employee Benefits - - - 384
100-1300-55710 Employee Assistance Program - - - 28
100-1300-55800 Retirement 40,690 51,404 13,000 9,832
100-1300-55900 Unemployment Insurance Exp - 410 500 1,300 100-1300-55950 Workers Compensation Insurance 16,057 711 600 849 Benefits 103,132 88,376 59,200 47,430
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(7) Blank(8) Blank(9) - - - - - 100-1300-61000 Communications 1,062 1,066 1,100 Proposed1,100 100-1300-61300 Dues and Subscriptions 124 34,980 1,100 1,100 100-1300-61600 Office & Admin Supplies 1,043 1,400 1,650 1,650 100-1300-61700 Publication & Legal Notices - 144 - 200
100-1300-61900 Other Departmental Expense 21,742 22,746 7,700 7,700 100-1300-63100 Maintenance supplies - 581 6,050 6,000
100-1300-63200 Utilities - - 12,500 12,500
Operating Expenses 23,970 60,917 30,100 30,250
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(7) Blank(8) Blank(9) - - - 100-1300-65410 Audit & Accounting Svcs - - - Proposed 80,000 100-1300-65430 Software Subscriptions - - - 66,290
100-1300-65460 Contract - Other 84,335 73,766 93,500 -
100-1300-68400 Travel & Lodging 3,447 2,731 1,650 6,000 100-1300-68450 Training & Professional Dev - 2,144 2,200 7,500 100-1300-68500 Conferences & Meetings 100 5,195 2,200 3,000 Other Expenses 87,881 83,835 99,550 162,790
Total Revenues 3,300
Total Expenses 378,526
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
25 HUMAN RESOURCES (1400)
BASIC FUNCTIONS: Provide quality services and support to the City Manager, City Departments, employees and applicants in the areas of employee relations, employee benefits, recruitment, retention, testing, classification/compensation, and risk management. Manage and administer all personnel programs and policies for the City and its employees; ensure compliance with various state and federally mandated programs including, but not limited to, OSHA, SB198 compliance, ADA requirements, harassment and workplace violence training, various federal and state labor code, etc.; manage modifications to personnel policies and procedures manual; conduct formal and informal negotiations with represented and unrepresented employees; employee-related dispute resolution; implementation of employee training and certification programs; and interface with Payroll and City departments regarding application of terms and conditions of labor agreements.

PROGRAM GOALS:
 Implement Master Classification and Compensation Schedule (to be reviewed and adopted annually).
 Update all current job descriptions and develop new descriptions, as needed.  Conduct classification and compensation study.
 Monitor, implement, and manage changes related to health care reform and pension reform.  Review employee benefits program annually and continue and improve upon annual employee Open Enrollment/Health Fair.
 Update Personnel Policies and Procedures, as necessary, and ensure compliance with state and federal mandates.
 Update citywide training programs and provide in-house training on a variety of subject areas.  Improve employee orientation and recognition programs.  Update Injury and Prevention Manual and monitor compliance of employee safety program.  Implement HRMS application for efficient management of personnel information.  Set-up DMV Pull Notification (EPN) Program.
 Issue employee ID cards to all City employees, with priority given to those employees whom regularly work in the community (i.e., Public Works, Water, Sewer, Building Inspection/Code Enforcement).

BUDGET LINE-ITEM COMMENTS/DETAILS:
100-1400-65430 Software subscriptions & other HR resources. 100-1400-61600 Office & Admin expense.
100-1400-61700 Job announcements, advertising and printing. 100-1400-61740 Legal services.
100-1400-68850 Medical screenings, background checks, polygraphs, drug screens, credit checks, fingerprinting, stress tests, etc.
100-1400-68825 Labor negotiation services and other contracts. 100-1400-68500 Human Resources conferences and travel.
100-1400-68800 Employee appreciation, service pins.
26 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 1400 Human Resources
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Account Description Blank# BlankBlankBlank Blank BlankBlank Blank Blank Blank 100-1400-48000 Miscellaneous 23,197 - -
Revenues 23,197 - - -
23,197 - - -
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlank Blank Blank - - - - - Blank 100-1400-50100 Salaries & Wages - Regular 153,108 165,973 117,800 118,700 100-1400-50115 Salaries & Wages - Overtime 1,553 2,867 - - 100-1400-50240 Administrative Buyout 2,329 7,015 - -
Salaries & Wages 156,991 175,854 117,800 118,700
Benefits Account Description - -
100-1400-55200 Federal Tax - Social Security 1,623 717 7,300 7,300 100-1400-55250 Federal Tax - Medicare 2,571 2,578 1,700 1,700 100-1400-55350 State Tax - Other - - - 100
100-1400-55400 Health Insurance 40,125 28,306 28,100 28,000 100-1400-55500 Dental Insurance - - - 1,900
100-1400-55600 Vision Insurance - - - 200
100-1400-55700 Other Employee Benefits - - - 600
100-1400-55710 Employee Assistance Program - - - 100
100-1400-55800 Retirement 56,361 64,576 8,900 9,100
100-1400-55900 Unemployment Insurance Exp - 362 500 1,100 100-1400-55950 Workers Compensation Insurance 14,592 9,293 1,000 611 Benefits 115,271 105,832 47,500 50,711
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 100-1400-61000 Communications - 335 - Proposed
100-1400-61300 Dues and Subscriptions 242 730 2,200 2,200 100-1400-61600 Office & Admin Supplies 383 933 440 440
100-1400-61730 Advertising and Marketing 24,296 2,698 38,500 38,500 100-1400-61740 Legal 111,002 96,443 110,000 110,000
100-1400-61900 Other Departmental Expense 8,065 11,231 51,700 50,000 Operating Expenses 143,988 112,370 202,840 201,140
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 100-1400-65400 Professional Svcs 3,881 - 4,400 Proposed5,000 100-1400-65460 Contract - Other - - 4,400 5,000
100-1400-68400 Travel & Lodging 2,096 2,839 3,300 3,000 100-1400-68450 Training & Professional Dev 850 3,249 - 3,500 100-1400-69000 Contingency Expenses 20,000 - - -
Other Expenses 26,828 6,089 12,100 16,500
Total Revenues -
Total Expenses 387,051
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
27 LEGAL SERVICES (1500)
BASIC FUNCTIONS: Provision of defense in all litigation and hearings; rendering of legal opinions; legal support services to City departments; attendance at all meetings of Council, Redevelopment Agency, Planning Commission, etc.; preparation and/or review of various documents including demand letters, indemnification agreements, contracts, joint powers agreements, leases, licenses and permits, policies, and memoranda of understandings; preparation of redevelopment law, planning law, and numerous other state and federal legislative and judicial determinations; and other duties as assigned by City Manager.
2022-2024 PROGRAM GOALS:
 Manage litigation and represent City.
 Update ordinances as necessary.
 Provide legal review support to City Council and staff.  Update Code enforcement policies and procedures.
 Draft legal documents in support of staff, Council, policies, and Programs.

BUDGET LINE-ITEM COMMENTS/DETAILS:
100-1500-61300 Includes forms, books, subscriptions, software, Thompson West Law program. 100-1500-65400 Specialized consulting attorneys.
100-1500-61740 Contract City Attorney services.
28 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 1500 Legal
Account Type & Account String* BlankBlankBlank Blank BlankBlank Blank BlankBlank Blank Blank Blank - - -
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(7) Blank(8) Blank(9) - - - - - 100-1500-61300 Dues and Subscriptions 7,720 10,289 8,140 Proposed9,000 100-1500-61740 Legal 52,066 81,227 88,000 90,000
Operating Expenses 59,786 91,516 96,140 99,000
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(7) Blank(8) Blank(9) - - - 100-1500-65400 Professional Svcs - - 5,500 Proposed6,000 Other Expenses - - 5,500 6,000
Total Revenues -
Total Expenses 105,000
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
29 ELECTIONS (1600)
BASIC FUNCTIONS: The City Clerk serves as the City’s Elections Official and is responsible for coordination of municipal elections, including preparation and review of documents as mandated by state law; analysis of election correspondence; preparation of resolutions; coordination of County Elections Office contract to conduct consolidated elections; preparation and publication of notices; coordination of special or recall elections; and associated records management. 2024-2025 PROGRAM GOALS:
 Ongoing election education from a variety of official resources.  Coordinate with County to conduct municipal elections, as needed.  Manage records related to municipal elections.

BUDGET LINE ITEM COMMENTS/DETAILS:
100-1600-61600 Miscellaneous election supplies.
100-1600-61700 Election notices.
100-1600-65460 Election with the County of Mendocino.
30 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 1600 Elections
Account Type & Account String* BlankBlankBlank Blank BlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Blank BlankBlank Blank BlankBlank Blank Blank Blank 100-1600-46940 Rental of Building & Grounds - 85 10,000 - Revenues - 85 10,000 -
- - -
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(7) Blank(8) Blank(9) - - - - - 100-1600-61600 Office & Admin Supplies 479 38 605 Proposed600 100-1600-61700 Publication & Legal Notices - - 220 400
Operating Expenses 479 38 825 1,000
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(7) Blank(8) Blank(9) - - - 100-1600-65460 Contract - Other - 300 - Proposed7,000
Other Expenses - 300 - 7,000
Total Revenues -
Total Expenses 8,000
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
31 POLICE ADMINISTRATION (2000)
BASIC FUNCTIONS: Direct goals, objectives, policies and priorities of the Police Department. Plan and direct Police Department personnel in preserving order, protecting life and property, and enforcement of laws. Research and implement modern police management methods. Confer with citizens and City officials on law enforcement and public safety problems. Prepare and administer the Police Department budget. Recruit and process applicants for employment. Attend City Council meetings, community meetings, county, and area and state law enforcement meetings with other public officials. Supervise, train, and evaluate staff. Manage criminal intelligence. Assist Director of Emergency Services.

Personnel and risk management. Jail administration, dispatch administration, and records administration.

Facility maintenance. Parking program management. Crime analysis/data entry. Payroll. Oversight of Arson, Narcotics and Sex Offender Registration Programs. Direct/conduct personnel/administrative investigations.

PROGRAM GOALS: *
 Oversee the general administration of police services for the City of Willits.  Continue to seek alternative sources to fund police services while managing the day-to-day budget of the police department.
 Manage the various intergovernmental, community and local partnerships associated with providing basic police services to the greater Willits community.  Administer compliance requirements associated with maintaining police services for the City of Willits.
 Update communications training program (Administrative Supervisor with Communications Training Officers).
 Log old crime reports for destruction, obtain authorization for destruction from City Council, and purge by shredding, making room for new files.
* Above program goals are in keeping with maintaining a core value/responsible budget.

BUDGET LINE ITEM COMMENTS/DETAILS:
100-2000-61900 Reimbursements, Uniform Apparel, Towing, DOJ and Animal Services 100-2000-63140 Towing, Tires and Vehicle maintenance
100-2000-65400 Polygraph, Toxicology, Investigations
100-2000-65460 Transunion Risk , Security cameras
32 City of Willits
Proposed Budget: Fiscal Year 2024‐2025
Fund 100 General Fund
Department 2000 Police Administration
Account Type & Account String*
Revenues Account Description
100‐2000‐43210 POST Reimbursement                        2,162                     11,940                        6,000                     12,000 100‐2000‐44200 Police Services                     11,106                        7,298                        6,000                        6,000 100‐2000‐45211 Parking Fines                     11,926                        6,784                        3,500                        6,000 100‐2000‐48000 Miscellaneous                            ‐                        1,776                           500                        1,500 Revenues 25,193                                27,799                16,000                25,500                25,193                27,799                16,000                25,500 Salaries Account Description                       ‐ ‐
100‐2000‐50100 Salaries & Wages ‐ Regular                   143,626                   171,878                   130,300                     97,020 100‐2000‐50115 Salaries & Wages ‐ Overtime                           191                           452                            ‐                            ‐ 100‐2000‐50120 Salaries & Wages ‐ PT‐Non‐Pers                            ‐                            ‐                            ‐                   176,157 Salaries & Wages 143,817                          172,330             130,300             273,177 Benefits Account Description                       ‐ ‐
100‐2000‐55200 Federal Tax ‐ Social Security 1,764                                                   418                        8,100                     17,265 100‐2000‐55250 Federal Tax ‐ Medicare                        2,593                        2,531                        1,900                        4,085 100‐2000‐55350 State Tax ‐ Other                            ‐                            ‐                            ‐                           205 100‐2000‐55400 Health Insurance                     40,383                     28,873                     20,600                     39,200 100‐2000‐55500 Dental Insurance                            ‐                            ‐                            ‐                        2,600 100‐2000‐55600 Vision Insurance                            ‐                            ‐                            ‐                           400 100‐2000‐55700 Other Employee Benefits                            ‐                        3,712                            ‐                           800 100‐2000‐55710 Employee Assistance Program                            ‐                            ‐                            ‐                           200 100‐2000‐55800 Retirement                     78,332                     74,059                     17,100                     18,700 100‐2000‐55900 Unemployment Insurance Exp                            ‐                           401                           500                        2,700 100‐2000‐55950 Workers Compensation Insurance                     19,683                        6,461                        5,400                     10,691 Benefits 142,755                          116,455                53,600                96,846 Operating Expenses Account Description                       ‐ ‐                       () () 100‐2000‐61000 Communications                     15,819                     15,006                     15,800                     15,000 100‐2000‐61200 Insurance ‐ General Liability                        7,056                     56,365                     15,800                            ‐ 100‐2000‐61300 Dues and Subscriptions                        1,435                        2,025                        3,700                           500 100‐2000‐61400 Postage and Shipping                            ‐                            ‐                            ‐                           300 100‐2000‐61440 Printing and copying                            ‐                            ‐                            ‐                        1,600 100‐2000‐61480 Books,subscriptions&references                            ‐                            ‐                            ‐                           100 100‐2000‐61600 Office & Admin Supplies                        5,251                        7,688                        9,500                        8,000 100‐2000‐61740 Legal                            ‐                            ‐                            ‐                        1,500 100‐2000‐61750 Recruitment                            ‐                            ‐                            ‐                        1,000 100‐2000‐61800 Departmental Supplies                            ‐                            ‐                            ‐                           200 100‐2000‐61900 Other Departmental Expense                     27,715                   107,032                     66,600                     50,000 100‐2000‐63100 Maintenance supplies                        4,450                     33,970                     38,300                     25,000 100‐2000‐63140 Vehicle Maintenance                            ‐                        1,103                        2,100                        7,500 100‐2000‐63200 Utilities                        4,055                     26,920                     14,700                     20,000 Operating Expenses 65,781                             250,109             166,500             130,700 Actual
FY 2021‐22
Actual
Unaudited
FY 2022‐23
Budgeted
FY 2023‐24
Proposed
FY 2024‐25
33 City of Willits
Proposed Budget: Fiscal Year 2024‐2025
Fund 100 General Fund
Department 2000 Police Administration
Account Type & Account String*
Actual
FY 2021‐22
Actual
Unaudited
FY 2022‐23
Budgeted
FY 2023‐24
Proposed
FY 2024‐25
Other Expenses() Account Description()
100‐2000‐65400 Professional Svcs                            ‐                            ‐                            ‐                     45,000 100‐2000‐65460 Contract ‐ Other                     30,064                     45,714                     14,400                     13,000 100‐2000‐67200 Rents & Leases                        4,182                        4,383                        1,100                        2,000 100‐2000‐68400 Travel & Lodging                        4,899                     11,080                     12,100                     12,000 100‐2000‐68450 Training & Professional Dev                            ‐                           529                            ‐                            ‐ 100‐2000‐68500 Conferences & Meetings                            ‐                             75                            ‐                            ‐ 100‐2000‐68550 POST Travel & Trainings                     14,007                     13,569                     39,900                     30,000 100‐2000‐69000 Contingency Expenses                        9,687                            ‐                        8,000                     13,000 Other Expenses 62,839                                75,350                75,500             115,000 Transfers In/O()ut Account Description()
100‐2000‐88225 Op Transfers Out LEAA                            ‐                            ‐                            ‐                     10,000 Transfers In/Out                      ‐ ‐                      ‐                                     10,000 25,500
615,723
10,000
Total Revenues
Total Expenses
Total Transfer In/out
34 This page was intentionally left blank
35 PUBLIC SAFETY DISPATCH (2100)
BASIC FUNCTIONS: Through radio communications, dispatch for the following in response to calls for service: Willits Police Department, Little Lake Fire District, Mendocino County Sheriff, California Department of Forestry, and other City departments. Answer E9-1-1 for City of Willits. Answer department business telephones. Provide reception needs to citizens. Operate C.L.E.T.S. (California Law Enforcement Telecommunications System) terminal and C.A.D. (Computer Aided Dispatch). Monitor persons in custody through jail camera/monitor. Collect bails and fines. Perform records functions: data entry – Alpha and CAD, process reports for submission to District Attorney, maintain subpoena logs for Police Department, process police records for submission to the Department of Justice, maintain Daily Activity and Press logs, maintain arrested persons fingerprint and identification files.

PROGRAM GOALS:
 Maintain current Public Safety Dispatch service.
 Implement State of California approved 9-1-1 upgrade project, to be integrated with County-wide CAD (Computer Aided Dispatching) Program.
 Communications Training Officers to work with Administrative Supervisor to update the Communications Training Program).
36 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 2100 Police Dispatch
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank - - - -
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlank Blank Blank - - - - - Blank 100-2100-50100 Salaries & Wages - Regular 216,529 348,794 498,400 425,542 100-2100-50110 Salaries & Wages - Part Time - - 11,200 - 100-2100-50115 Salaries & Wages - Overtime 84,180 66,698 52,500 56,700 100-2100-50130 Salaries & Wages - Shift Diff - - - 96,248 Salaries & Wages 300,709 415,492 562,100 578,490
Benefits Account Description - -
100-2100-55200 Federal Tax - Social Security 5,547 2,174 34,800 45,094 100-2100-55250 Federal Tax - Medicare 6,410 6,932 8,200 19,078 100-2100-55350 State Tax - Other - - - 2,722
100-2100-55400 Health Insurance 170,374 110,419 130,600 114,220 100-2100-55500 Dental Insurance - - - 11,173
100-2100-55600 Vision Insurance - - - 1,030
100-2100-55700 Other Employee Benefits - 3,357 - 2,493
100-2100-55710 Employee Assistance Program - - - 777
100-2100-55800 Retirement 245,220 234,497 45,900 67,756 100-2100-55900 Unemployment Insurance Exp - 1,566 2,000 8,055 100-2100-55950 Workers Compensation Insurance 69,611 16,508 13,800 30,037 Benefits 497,163 375,453 235,300 302,435
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 100-2100-61900 Other Departmental Expense - - 2,000 Proposed2,000 Operating Expenses - - 2,000 2,000
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 100-2100-65460 Contract - Other 1,735 3,471 - Proposed2,000 100-2100-68450 Training & Professional Dev - - 7,880 4,000 100-2100-76000 Capital Purchases 140 - - -
Other Expenses 1,875 3,471 7,880 6,000
Total Revenues -
Total Expenses 888,925
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
37 FIELD OPERATIONS (2200)
BASIC FUNCTIONS: Responds to and investigates all types of calls for service involving criminal, civil, traffic, medical emergency incidents, writes reports based on the investigation of those incidents, makes arrests of criminal suspects, issues citations to offending drivers, collects and preserves evidence, books, photographs, processes, and transports prisoners to County Jail, testifies in court when subpoenaed, appears at and provides crime prevention presentations at schools and community based organizations, attends basic and advanced training sessions to keep current of modern police tactics and methods, assists other law enforcement agencies when called upon, assists other City departments when needed.

PROGRAM GOALS:
 Continue to provide 24-hour emergency response to all life-threatening incidents.  Prevention and/or investigation of serious and non-serious crimes occurring within the City of Willits through the use of uniformed patrol officers.
 Traffic violation prevention and/or enforcement of violations occurring within the City of Willits using uniformed patrol officers.
 Continued focus on the prevention and/or reduction of criminal activity through community outreach and partnerships.
 Continue ongoing training as scheduling permits to meet California P.O.S.T. compliance standards.
 Oversee and administer K-9 Program.

BUDGET LINE-ITEM COMMENTS/DETAILS:
61850 Axon Body Cameras
65460 Lexipol
68850 Onboarding
38 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 2200 Police Field Operations
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Account Description Blank# BlankBlankBlank Blank BlankBlank Blank Blank Blank 100-2200-41200 Sales Tax - General 50,582 - 34,000 34,000 100-2200-43100 Federal Grants Revenue - - 2,500 -
100-2200-43430 Mandated Cost Reimbursements 45 - -
100-2200-43485 State - Other 161,285 165,271 100,000 100,000 100-2200-48000 Miscellaneous 22,503 49,789 - 25,000
Revenues 234,415 215,060 136,500 159,000
234,415 215,060 136,500 159,000
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlank Blank Blank - - - - - Blank 100-2200-50100 Salaries & Wages - Regular 730,439 499,020 839,800 799,215 100-2200-50115 Salaries & Wages - Overtime 230,536 217,469 183,800 193,000 100-2200-50130 Salaries & Wages - Shift Diff - - - 53,550 100-2200-50210 Stipend - Personal - - - 2,000
100-2200-50240 Administrative Buyout 5,577 7,654 - -
Salaries & Wages 966,552 724,142 1,023,600 1,047,765
Benefits Account Description - -
100-2200-55200 Federal Tax - Social Security 9,756 4,320 63,400 96,640 100-2200-55250 Federal Tax - Medicare 17,489 11,277 14,900 23,020 100-2200-55350 State Tax - Other - - - 1,040
100-2200-55400 Health Insurance 292,499 184,494 220,800 185,800 100-2200-55500 Dental Insurance - - - 12,500
100-2200-55600 Vision Insurance - - - 2,000
100-2200-55700 Other Employee Benefits - - - 4,100
100-2200-55710 Employee Assistance Program - - - 1,000
100-2200-55800 Retirement 502,712 383,327 121,700 119,800 100-2200-55900 Unemployment Insurance Exp - 2,582 3,300 14,300 100-2200-55950 Workers Compensation Insurance 126,824 12,966 34,900 100,186 Benefits 949,279 598,966 459,000 560,386
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 100-2200-61700 Publication & Legal Notices - - 1,600 Proposed1,600 100-2200-61810 Investigative Supplies 1,490 448 3,200 3,200 100-2200-61815 Training Supplies 2,162 5,074 12,000 10,000 100-2200-61820 Safety Equipment & Clothing 851 247 10,800 10,000 100-2200-61850 Equip & Supplies Non-Capital - - - 7,000 100-2200-61900 Other Departmental Expense - 334 - 1,000 100-2200-63140 Vehicle Maintenance 35,759 210,657 94,500 75,000 Operating Expenses 40,262 216,760 122,100 107,800
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
39 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 2200 Police Field Operations
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 100-2200-65460 Contract - Other 11,521 10,705 - Proposed5,000 100-2200-67200 Rents & Leases - 371 2,100 2,100
100-2200-68400 Travel & Lodging - - 15,800 15,800
100-2200-68450 Training & Professional Dev - - 10,500 10,500 100-2200-68550 POST Travel & Trainings - - 10,500 10,500 100-2200-68900 Taxes - - 1,600 -
100-2200-69000 Contingency Expenses - 3,027 1,600 1,600 Other Expenses 11,521 14,103 42,100 45,500
Total Revenues 159,000
Total Expenses 1,761,451
40 This page is intentionally left blank.
41 EMERGENCY SERVICES (2900)
BASIC FUNCTIONS: Assure preparedness of staff, respond to declared and non-declared emergencies, maintain and update emergency response plan, continue efforts to assure availability of local resources to respond to emergency, interface and work cooperatively with local, state and federal agencies regarding mutual aid and other areas of shared response/responsibilities, interface with and support other local agencies (hospital, schools, etc.) in refining their emergency response programs, continue community training programs regarding personal and family emergency preparedness and response.

PROGRAM GOALS:
 Publish emergency services public awareness bulletins to be posted on City’s website.  Restructure Disaster Council.
 Continue FEMA training courses – Emergency Services Coordinator.  Continue training all emergency response staff.
 Continue proportionate funding for Redwood Empire Hazardous Incident Team (REHIT) and coordination with County Emergency Services.

BUDGET LINE-ITEM COMMENTS/DETAILS:
61000 Communications
61200 Insurance - General Liability: Insurance deductible on new claims 61300 Dues and Subscriptions
61600 Office & Admin Supplies
61750 Recruitment
61800 Departmental Supplies
61810 Investigative Supplies
61815 Training Supplies
42 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 2900 Emergency Services
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank - - - -
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlank Blank Blank - - - - - Blank 100-2900-50100 Salaries & Wages - Regular 1,127.05 - - - 100-2900-50115 Salaries & Wages - Overtime - - 1,100.00 1,100.00 Salaries & Wages 1,127 - 1,100 1,100
Benefits Account Description - -
100-2900-55250 Federal Tax - Medicare - - 600.00 600.00 Benefits - - 600 600
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 100-2900-61900 Other Departmental Expense - 786.49 - Proposed 800.00 Operating Expenses - 786 - 800
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 100-2900-65460 Contract - Other - - 6,300.00 Proposed 6,300.00 Other Expenses - - 6,300 6,300
Total Revenues -
Total Expenses 8,800
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
43 PLANNING (3000)
BASIC FUNCTIONS: Provide professional services and information in four functional areas of day-today operations, current planning, long-range planning, and regional planning. The functions of the four service areas are as follows:

A. Day-to-day operations involve interaction with the general public, developers, consultants, and public officials on planning matters which include: Responding to questions in the field, in the office, or over the telephone, promoting the managed growth of the community, meeting and working with other organizations and jurisdictions, attending public meetings and workshops to stay aware of programs and policy development, presenting staff recommendations at public meetings, administration and supervision of staff, budgets and grants, and other duties as assigned.

B. Current planning operations involve researching issues concerning zoning, zone text amendments, general plan amendments, annexations, subdivisions, minor land divisions, lot line adjustments, variances, conditional use permits, planned unit developments, environmental reviews, and other minor permits, processing land use applications by conducting field checks, coordinating reviews with the Technical Advisory Committee, and writing staff reports with legal findings, presenting staff recommendations and findings on planning matters to the Planning Commission/City Council, reviewing site plans, landscape plans, and building plans for zoning compliance, writing, editing, and presenting draft ordinances to the Planning Commission/City Council, writing and editing minutes of public meetings.

C. Long-range planning operations involve researching issues concerning population, housing, land use (including issues before LAFCO), economics, and transportation, information collection and analysis, developing specific plans, working on special studies, including monitoring projects and consultants, and promoting public participation through the One Town – One Vision process.

D. Regional planning includes staff support to Caltrans Main Street Relinquishment Project Development Team, to Mendocino County Administration in developing the County Economic and Demographic Profile, to MCOG in developing the Regional Transportation Plan Update, Transportation Overall Work Program, the Regional Housing Needs Plan, and Countywide Capital Improvement Plan, Mendocino County Rail with Trail Corridor Plan, Regional Bikeway Plan, and the Blueprint planning effort for Mendocino County and to EDFC in developing and implementing local economic development strategies.

PROGRAM GOALS:
 Continue to process various planning applications in a timely manner.  Continue to work to improve communication and coordination with other City departments and assist them in completing environmental review processes for various projects.  Participate in continuing education activities, workshops, and seminars.  Continue work on updating, clarifying and streamlining procedures and permit application forms and instructions for various planning and building processes. 44 PLANNING (3000) [CONTINUED]
PROGRAM GOALS (Cont.):
 Promote discussion of long-range planning issues in preparation for amending the General Plan to address changing land use issues, including Willits Bypass and internal traffic circulation, climate change, greenhouse gas reduction, water and energy conservation and City streets.  Complete land division and zoning code amendments to make City regulations consistent with State and Federal regulations and to address issues of mixed use, design review, energy conservation, water conservation, smart growth, community health, greenhouse gas reduction, green building design, and low impact development.
 Work with Caltrans Project Development Team on plans to relinquish northerly Main Street.  Assist with the transition from former Redevelopment Agency programs and processes.  Work with EDFC to develop and implement strategies for local economic development.  Work with Engineering Department to develop plans for Bechtel Road-Railroad Avenue Corridor.

BUDGET LINE-ITEM COMMENTS/DETAILS:
100-3000-61000 Communications
100-3000-61300 Dues and Subscriptions
100-3000-61600 Office & Admin Supplies
100-3000-61700 Publication & Legal Notices
100-3000-61730 Advertising and Marketing
100-3000-61900 Other Departmental Expense
100-3000-63100 Maintenance supplies
100-3000-63140 Vehicle Maintenance
REVENUE:
100-3000-42310 Zoning.
100-3000-42311 Subdivision fees.
100-3000-42312 Vacant Commercial Buildings Registration Fee 100-3000-42313 Other planning fees
45 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 3000 Planning
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Account Description Blank# BlankBlankBlank Blank BlankBlank Blank Blank Blank 100-3000-42310 Zoning Fees 50 5,450 - 5,000
100-3000-42311 Subdivision Fees (65) 1,900 - 4,000
100-3000-42312 Vacant Com Building Reg Fee 200 500 - 3,000 100-3000-42313 Other Planning Fees 17,615 17,205 25,000 3,200 100-3000-42400 Medical Cannabis Permit Fee 21,293 14,063 110,021 30,000 100-3000-43600 Grants Revenue - - - 240,000
Revenues 39,093 39,118 135,021 285,200
39,093 39,118 135,021 285,200
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlank Blank Blank - - - - - Blank 100-3000-50100 Salaries & Wages - Regular 101,099 102,993 219,800 214,419 100-3000-50115 Salaries & Wages - Overtime 57 2,266 - - Salaries & Wages 101,157 105,259 219,800 214,419
Benefits Account Description - -
100-3000-55200 Federal Tax - Social Security 1,457 561 13,600 13,223 100-3000-55250 Federal Tax - Medicare 2,296 1,660 3,200 3,060 100-3000-55350 State Tax - Other - - - 142
100-3000-55400 Health Insurance 74,442 45,186 54,500 43,755 100-3000-55500 Dental Insurance - - - 2,406
100-3000-55600 Vision Insurance - - - 430
100-3000-55700 Other Employee Benefits - - - 976
100-3000-55710 Employee Assistance Program - - - 141
100-3000-55800 Retirement 80,509 96,346 23,200 25,996
100-3000-55900 Unemployment Insurance Exp - 676 900 1,941 100-3000-55950 Workers Compensation Insurance 27,214 2,164 1,800 5,111 Benefits 185,918 146,593 97,200 97,181
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 100-3000-61000 Communications 2,433 2,857 2,376 Proposed2,900 100-3000-61300 Dues and Subscriptions 378 4,775 2,600 6,715 100-3000-61600 Office & Admin Supplies 4,289 1,046 750 1,000 100-3000-61700 Publication & Legal Notices 144 1,334 1,500 1,300 100-3000-61730 Advertising and Marketing - - 500 415
100-3000-61900 Other Departmental Expense 14,300 3,750 - 1,000 100-3000-63100 Maintenance supplies 31 - - 50
100-3000-63140 Vehicle Maintenance 76 1,135 830 1,030
Operating Expenses 21,651 14,897 8,556 14,410
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
46 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 3000 Planning
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 100-3000-65400 Professional Svcs 35,619 14,724 - Proposed 52,000 100-3000-65460 Contract - Other 12,106 3,313 - 3,000
100-3000-67200 Rents & Leases - - 672 1,350
100-3000-68400 Travel & Lodging 300 816 1,500 2,000
100-3000-68450 Training & Professional Dev 1,349 80 850 2,000 100-3000-68500 Conferences & Meetings 825 1,800 1,500 3,000 100-3000-68900 State Permit & Fees - 75 2,548 -
100-3000-68975 Fees & Permits County 75 - 400 400
Other Expenses 50,274 20,806 7,470 63,750
Total Revenues 285,200
Total Expenses 389,760
47 CODE ENFORCEMENT (3100)
BASIC FUNCTIONS: Provide comprehensive and competent information, services and programs associated with the enforcement of those City Ordinances under the purview of the Community Development Department. Specific functions would include:
 Continue the development of written procedures for initiating, investigating, processing, resolving and documenting code enforcement cases.
 Respond to citizen inquiries, complaints and information requests relating to potential code violations.
 Initiate appropriate investigative procedures including property inspections to determine the nature of potential code violations.
 Explain the pertinent codes, their purpose, how they will be enforced and the steps necessary for gaining compliance.
 Work with appropriate agencies to abate abandoned vehicles on private and public property.  Work with appropriate agencies to abate hazardous or blighted conditions.  Work with the City Attorney to prepare cases for legal action and testify in court proceedings.  Maintain files of all documents related to each code enforcement case.

PROGRAM GOALS:
 Work to educate citizens to increase awareness and understanding of municipal codes throughout the community.
 Revise existing code enforcement regulations and procedures to reduce both the number of public nuisances and the time involved in bringing those public nuisances into compliance.  Establish a neighborhood cleanup program to encourage residents to work with each other to voluntarily keep their neighborhood clean, safe and in compliance with Municipal Code.  Work with Planning Department to prepare code amendments where necessary to address changing conditions, priorities, and community values.
 Revise Municipal Code to reflect realistic use of recreational vehicles within the City.  Continue efforts to change emphasis from code enforcement to code compliance.  Reduce the response time to address complaints and identify potential Municipal Code violations.

BUDGET LINE-ITEM COMMENTS/DETAILS:
100-3100-61000 Communications
100-3100-61300 Dues and Subscriptions
100-3100-61600 Office & Admin Supplies
100-3100-61700 Publication & Legal Notices
100-3100-61820 Safety Equipment & Clothing
100-3100-63100 Maintenance supplies
100-3100-63140 Vehicle Maintenance
48 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 3100 Code Enforcement
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank - - - -
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlank Blank Blank - - - - - Blank 100-3100-50100 Salaries & Wages - Regular 20,615 26,973 120,700 46,038 100-3100-50115 Salaries & Wages - Overtime 97 84 - -
Salaries & Wages 20,712 27,057 120,700 46,038
Benefits Account Description - -
100-3100-55200 Federal Tax - Social Security 547 129 7,500 2,857 100-3100-55250 Federal Tax - Medicare 498 438 1,800 760 100-3100-55350 State Tax - Other - - - 3.82
100-3100-55400 Health Insurance 15,599 11,976 38,200 15,805 100-3100-55500 Dental Insurance - - - 1,037
100-3100-55600 Vision Insurance - - - 212
100-3100-55700 Other Employee Benefits - - - 216
100-3100-55710 Employee Assistance Program - - - 3.69
100-3100-55800 Retirement 17,170 23,875 9,200 3,618
100-3100-55900 Unemployment Insurance Exp - 150 500 340 100-3100-55950 Workers Compensation Insurance 6,031 1,068 1,000 715 Benefits 39,845 37,635 58,200 25,566
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 100-3100-61000 Communications 1,062 1,514 400 Proposed2,000 100-3100-61300 Dues and Subscriptions - 100 100 500
100-3100-61600 Office & Admin Supplies 669 977 300 800
100-3100-61700 Publication & Legal Notices - - 300 100
100-3100-61820 Safety Equipment & Clothing 79 - 100 100 100-3100-63100 Maintenance supplies - 124 1,100 300
100-3100-63140 Vehicle Maintenance - 250 300 300
Operating Expenses 1,810 2,965 2,600 4,100
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 100-3100-65460 Contract - Other - 11,642 15,800 Proposed 11,500 100-3100-67200 Rents & Leases - - 700 700
100-3100-68400 Travel & Lodging - - 400 2,400
100-3100-68450 Training & Professional Dev - 1,500 800 3,800 100-3100-68500 Conferences & Meetings - - 400 -
Other Expenses - 13,142 18,100 18,400
Total Revenues -
Total Expenses 94,104
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
49 BUILDING SAFETY (3200)
BASIC FUNCTIONS: Enforce building code and municipal code regulations and perform duties as Health and Safety Officer. Coordinate building and safety related activities. Interface with other City departments regarding future developments. Coordinate with all interdepartmental agencies with regard to policies and procedures. Do plan checks and issue building permits. Perform onsite inspections and assist in resolving technical questions relating to various code requirements. Attend meetings as required for City Council, Planning Commission and Technical Advisory Committee. Provide technical staff assistance. Investigate complaints of building, housing and zoning violations. Issue notices and orders.

Prepare policies, procedures, studies, reports, and code changes. Prepare and administer department budget.

PROGRAM GOALS:
 Public education and awareness of how the Building Department functions and why proper inspection is important.
 Update City Ordinances to replace outdated and incomplete sections.  Respond to health and safety issues as required.
 Continuing education and seminars concerning major code changes and Green Building courses.  Establish filing system for completed job plans.

BUDGET LINE-ITEM COMMENTS/DETAILS:
100-3200-61000 Communications: Building Department cell phone, telephone and internet. 100-3200-61300 Dues & Subscriptions: Code books, publications, CALBO & Build-it-Green membership.
100-3200-61600 Office & Admin Supplies: Office expense and shared lease of copy machie 100-3200-61700 Publication & Legal Notices: Advertising and printing. 100-3200-61820 Safety Equipment & Clothing: Work shirts, jackets and boots. 100-3200-63100 Maintenance supplies
100-3200-63140 Vehicle Maintenance
100-3200-68400 Travel & Lodging
100-3200-68450 Training & Professional Dev
100-3200-68500 Conferences & Meetings
REVENUE:
100-3200-42221 Construction permits.
100-3200-42222 Other permits.
50 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 3200 Building Safety
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Account Description Blank# BlankBlankBlank Blank BlankBlank Blank Blank Blank 100-3200-42221 Construction Permits 58,636 76,522 55,000 75,000 100-3200-42222 Other Permits & Plan Checks 16,657 20,114 20,000 20,000 Revenues 75,293 96,635 75,000 95,000
75,293 96,635 75,000 95,000
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlank Blank Blank - - - - - Blank 100-3200-50100 Salaries & Wages - Regular 38,819 71,431 116,000 169,000 100-3200-50115 Salaries & Wages - Overtime 253 234 - -
Salaries & Wages 39,072 71,665 116,000 169,000
Benefits Account Description - -
100-3200-55200 Federal Tax - Social Security 1,938 473 7,200 10,400 100-3200-55250 Federal Tax - Medicare 1,292 1,224 1,700 2,400 100-3200-55350 State Tax - Other - - - 200
100-3200-55400 Health Insurance 64,735 43,137 24,900 64,400 100-3200-55500 Dental Insurance - - - 4,500
100-3200-55600 Vision Insurance - - - 600
100-3200-55700 Other Employee Benefits - - - 800
100-3200-55710 Employee Assistance Program - - - 300
100-3200-55800 Retirement 60,922 82,572 8,800 13,000
100-3200-55900 Unemployment Insurance Exp - 578 500 1,600 100-3200-55950 Workers Compensation Insurance 23,290 1,323 1,000 3,665 Benefits 152,177 129,308 44,100 101,865
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 100-3200-61000 Communications 1,572 1,641 1,600 Proposed1,600 100-3200-61300 Dues and Subscriptions 185 5,115 400 400 100-3200-61600 Office & Admin Supplies 741 960 800 800
100-3200-61700 Publication & Legal Notices - - 300 300
100-3200-61820 Safety Equipment & Clothing 100 108 100 100 100-3200-63100 Maintenance supplies 27 21 1,600 800
100-3200-63140 Vehicle Maintenance - 117 300 800
Operating Expenses 2,626 7,961 5,100 4,800
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 100-3200-65460 Contract - Other 16,722 3,475 20,000 Proposed 20,000 100-3200-67200 Rents & Leases - - 700 700
100-3200-68400 Travel & Lodging - - 800 2,400
100-3200-68450 Training & Professional Dev 294 - 1,600 3,800 100-3200-68500 Conferences & Meetings - - 600 -
Other Expenses 17,016 3,475 23,700 26,900
Total Revenues 95,000
Total Expenses 302,565
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
51 BUILDING MAINTENANCE (3300)
BASIC FUNCTIONS: Coordinate maintenance activities with other departments and outside agencies.

Order and maintain inventory of parts and supplies. Responsible for cleaning schedules. Coordinate Community Center activities and schedules. Perform other duties as required. Manage all related building maintenance contracts.

PROGRAM GOALS:
 Storage containers for tables & chairs.
 Lighting for Community Center and parking lot.
 Repair stucco on City Hall.

BUDGET LINE-ITEM COMMENTS/DETAILS:
100-3300-61500 Janitorial Supplies: Paper towels, soap, light bulbs, cleaning supplies, padlocks, keys.
100-3300-61600 Office & Admin Supplies:
100-3300-61900 Other Departmental Expense: Fire extinguisher inspections, HVAC repair, break room and other building repairs
100-3300-63100 Maintenance supplies
100-3300-63200 Utilities: Utility charges for City Hall, WIC building, and Carnegie library 100-3300-65450 Janitorial Services
100-3300-65460 Contract – Other: Rugs, mats, mops
52 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 3300 Building Maintenance
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Account Description Blank# BlankBlankBlank Blank BlankBlank Blank Blank Blank 100-3300-48000 Miscellaneous 5,875 11,795 - 7,500
Revenues 5,875 11,795 - 7,500
5,875 11,795 - 7,500
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlank Blank Blank - - - - - Blank 100-3300-50100 Salaries & Wages - Regular 16,867 16,035 22,500 53,045 100-3300-50115 Salaries & Wages - Overtime 220 77 - -
100-3300-50240 Administrative Buyout - - - 10,000
Salaries & Wages 17,087 16,112 22,500 63,045
Benefits Account Description - -
100-3300-55200 Federal Tax - Social Security 289 100 1,400 3,241 100-3300-55250 Federal Tax - Medicare 334 250 300 852
100-3300-55400 Health Insurance 7,430 6,842 5,600 23,303 100-3300-55500 Dental Insurance - - - 1,799
100-3300-55600 Vision Insurance - - - 145
100-3300-55700 Other Employee Benefits - - - 267
100-3300-55800 Retirement 9,654 11,143 2,500 4,520
100-3300-55900 Unemployment Insurance Exp - 69 100 340
100-3300-55950 Workers Compensation Insurance 2,789 29,002 200 936 Benefits 20,497 47,406 10,100 35,403
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 100-3300-61500 Janatorial Supplies 3,445 6,110 5,300 Proposed5,500 100-3300-61600 Office & Admin Supplies 751 1,069 - 1,100 100-3300-61900 Other Departmental Expense 1,719 3,586 3,200 2,500 100-3300-63100 Maintenance supplies 4,013 12,134 10,600 16,000 100-3300-63200 Utilities 18,219 27,370 26,300 29,000
Operating Expenses 28,147 50,269 45,400 54,100
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 100-3300-65400 Professional Svcs 35,238 33,282 37,800 Proposed100-3300-65450 Janitorial Services - - - 38,000 100-3300-65460 Contract - Other 1,552 - 3,200 3,200
Other Expenses 36,790 33,282 41,000 41,200
Total Revenues 7,500
Total Expenses 193,748
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
53 This page was intentionally left blank
54 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 3400 Cannabis Program
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Account Description Blank BlankBlank Blank Blank Blank 100-3400-48000 Miscellaneous - 40 - -
Revenues - 40 - -
- 40 - -
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlank Blank Blank - - - - - Blank 100-3400-50100 Salaries & Wages - Regular 55,553 63,905 104,400 122,576 100-3400-50110 Salaries & Wages - Part Time - - 600 -
100-3400-50115 Salaries & Wages - Overtime 91 343 - -
100-3400-50210 Stipend - Personal - - - 690
100-3400-50240 Administrative Buyout 25 524 - 1,000
Salaries & Wages 55,669 64,773 105,000 124,266
Benefits Account Description - -
100-3400-55200 Federal Tax - Social Security 982 282 6,500 7,703 100-3400-55250 Federal Tax - Medicare 1,206 990 1,500 1,678 100-3400-55350 State Tax - Other - - - 37
100-3400-55400 Health Insurance 30,803 21,416 17,500 20,860 100-3400-55500 Dental Insurance - - - 1,266
100-3400-55600 Vision Insurance - - - 171
100-3400-55700 Other Employee Benefits - - - 460
100-3400-55710 Employee Assistance Program - - - 17
100-3400-55800 Retirement 39,183 45,852 10,200 12,919
100-3400-55900 Unemployment Insurance Exp - 323 400 1,022 100-3400-55950 Workers Compensation Insurance 12,934 1,073 900 2,864 Benefits 85,108 69,936 37,000 48,998
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 100-3400-61300 Dues and Subscriptions - - 300 Proposed100-3400-61600 Office & Admin Supplies 55 397 200 - 100-3400-61700 Publication & Legal Notices 112 - - -
100-3400-61730 Advertising and Marketing 458 - - -
100-3400-63140 Vehicle Maintenance - 297 200 -
Operating Expenses 624 695 700 -
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 100-3400-65400 Professional Svcs - - 2,100 Proposed100-3400-65460 Contract - Other 1,281 46,494 50,000 - 100-3400-67200 Rents & Leases - - 400 -
100-3400-68400 Travel & Lodging - - 300 -
100-3400-68500 Conferences & Meetings - - 400 -
100-3400-68975 Misc Fees - - 200 -
Other Expenses 1,281 46,494 53,400 -
Total Revenues -
Total Expenses 173,264
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
55 SERVICES AND FACILITIESADMINISTRATION (4000)
BASIC FUNCTIONS: Services and Facilities administration administers and directs the Public Work Department and prepares the annual departmental budget. Participation in Staff Meetings, City of Willits Council Meetings, Technical Advisory Committee (TAC), and other various meetings is required.

This department manages the City’s Services and Facilities projects with duties such as preparation of RFP’s, administration of outside contracts, development of project specifications, development and management of project scheduling and funding, management of the public bidding process, and some project inspection during construction. Project management also requires the development and preservation of positive working relationships with other City departments as well as with outside agencies.

Services and Facilities Administration is also responsible for various community needs such as the issuance of encroachment permits, including review and inspection, participation in the acknowledgement and resolution of Citizen Reports; and the administration and technical support for the Willits Community Pool and Willits Unified School District. This department serves as a funding mechanism for the County of Mendocino Animal Control and Weed Abatement contracts. Additionally, Services and Facilities Administration acts as the lead public agency for the administration, oversight, and monitoring of the Remco facility, as required by the Consent Decree, including remedial investigation, feasibility study, IRA, work plans, and for the duties and expenditures related thereto.

PROGRAM GOALS:
 Continue to develop and implement project management processes and procedures.  Expand educational knowledge of Services and Facilities competitive bidding and associated contract laws.
 Continue to provide a high degree of responsiveness to other City departments.

BUDGET LINE-ITEM COMMENTS/DETAILS:

NONE
56 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 4000 Services & Facilities
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Account Description Blank# BlankBlankBlank Blank BlankBlank Blank Blank Blank 100-4000-42320 Permit Fees Medical Cannabis 10,860 6,739 6,500 6,000 Revenues 10,860 6,739 6,500 6,000
10,860 6,739 6,500 6,000
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlank Blank Blank - - - - - Blank 100-4000-50100 Salaries & Wages - Regular 3,604 4,613 5,900 136,500 Salaries & Wages 3,604 4,613 5,900 136,500
Benefits Account Description - -
100-4000-55200 Federal Tax - Social Security 73 25 400 8,300 100-4000-55250 Federal Tax - Medicare 80 74 100 1,900
100-4000-55350 State Tax - Other - - - 100
100-4000-55400 Health Insurance 2,719 1,438 2,800 22,400 100-4000-55500 Dental Insurance - - - 1,500
100-4000-55600 Vision Insurance - - - 200
100-4000-55700 Other Employee Benefits - - - 600
100-4000-55710 Employee Assistance Program - - - 100
100-4000-55800 Retirement 2,270 2,583 400 10,200
100-4000-55900 Unemployment Insurance Exp - 18 - 1,300
100-4000-55950 Workers Compensation Insurance 699 3 - 3,054 Benefits 5,840 4,142 3,700 49,654
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 100-4000-61000 Communications 3,804 4,014 3,850 Proposed4,000 100-4000-61200 Insurance - General Liability 60 - -
100-4000-61600 Office & Admin Supplies 649 1,336 1,650 1,200 100-4000-61700 Publication & Legal Notices - 84 - 100
100-4000-61900 Other Departmental Expense 53,459 - - -
100-4000-63100 Maintenance supplies 3,123 2,257 4,400 4,400 100-4000-63200 Utilities 11,345 16,036 12,500 5,000
Operating Expenses 72,441 23,727 22,400 14,700
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 100-4000-65400 Professional Svcs 1,325 - 1,100 Proposed 35,000 100-4000-65460 Contract - Other 2,197 2,665 2,530 2,500 100-4000-67200 Rents & Leases 374 44 - -
100-4000-68400 Travel & Lodging - 916 1,650 1,500
Other Expenses 3,895 3,625 5,280 39,000
Total Revenues 6,000
Total Expenses 239,854
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
57 SERVICES AND FACILITIES OPERATIONS (4100)
BASIC FUNCTIONS: Services and Facilities Operations is responsible for maintaining the City’s infrastructure and buildings including maintenance and support to water and sewer departments, airport buildings, grounds, and fuel system, Services and Facilities buildings and grounds, City Hall and Community Center buildings and grounds, arch inspection and maintenance, holiday decorations installation and removal.

Services and Facilities Operations is also responsible for overseeing vehicle and equipment repairs, including processing purchase orders, ordering parts, scheduling repairs and safety inspections, and reviewing operating costs. The using funds or departments are charged a sum to recover the cost of personnel, fuel and oil, and vehicle maintenance.

PROGRAM GOALS:
 Closely monitor equipment use and costs and recommend rate adjustments as necessary.  Effective monitoring and maintenance of equipment.
 Arch inspection and maintenance.
 Continued assistance in installing water services and replace water piping.  Continued assistance to repair and replace existing sewer laterals and install new laterals.

BUDGET LINE-ITEM COMMENTS/DETAILS:
100-4100-65460 LACO, SHN and Deep Valley
58 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 4100 Svcs & Fac Operations
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Account Description Blank# BlankBlankBlank Blank BlankBlank Blank Blank Blank 100-4100-44900 Other Services 4,250 2,398 3,500 -
100-4100-46940 Rental of Building & Grounds 6,125 4,575 - 4,500 Revenues 10,375 6,973 3,500 4,500
10,375 6,973 3,500 4,500
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlank Blank Blank - - - - - Blank 100-4100-50100 Salaries & Wages - Regular 27,187 38,428 60,000 26,185 100-4100-50115 Salaries & Wages - Overtime 460 424 - -
100-4100-50210 Stipend - Personal - - - 15
100-4100-50240 Administrative Buyout - 749 - 10,000
Salaries & Wages 27,647 39,602 60,000 36,200
Benefits Account Description - -
100-4100-55200 Federal Tax - Social Security 530 193 3,800 1,595 100-4100-55250 Federal Tax - Medicare 648 579 900 440
100-4100-55350 State Tax - Other - - - 5
100-4100-55400 Health Insurance 20,233 13,416 14,500 7,545 100-4100-55500 Dental Insurance - - - 585
100-4100-55600 Vision Insurance - - - 40
100-4100-55700 Other Employee Benefits - - - 80
100-4100-55710 Employee Assistance Program - - - 10
100-4100-55800 Retirement 21,987 25,057 6,100 4,305
100-4100-55900 Unemployment Insurance Exp - 184 300 155 100-4100-55950 Workers Compensation Insurance 11,316 6,325 5,300 733 Benefits 54,715 45,755 30,900 15,493
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 100-4100-61000 Communications 1,995 2,182 2,100 Proposed2,100 100-4100-61500 Janatorial Supplies - - 500 500
100-4100-61600 Office & Admin Supplies 1,193 2,761 2,075 2,100 100-4100-61820 Safety Equipment & Clothing 5,287 5,118 7,060 7,060 100-4100-61900 Other Departmental Expense 3,238 711 4,645 3,500 100-4100-63100 Maintenance supplies 39,079 17,344 40,540 40,540 100-4100-63140 Vehicle Maintenance 1,069 8,736 3,850 5,000 100-4100-63200 Utilities 4,802 4,868 4,715 32,000
Operating Expenses 56,664 41,720 65,485 92,800
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
59 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 4100 Svcs & Fac Operations
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 100-4100-65460 Contract - Other 78,727 153,262 78,800 Proposed 80,000 100-4100-67200 Rents & Leases 1,534 44 2,515 2,515
100-4100-68400 Travel & Lodging 590 3,125 3,800 3,800
100-4100-68900 Taxes 471 1,192 515 515
100-4100-68975 Misc Fees 2,042 1,865 2,884 2,900
100-4100-71100 Admin & Overhead - Engineering Svcs (165,431.00) (408,559.00) (107,865.00) (288,908.00) 100-4100-76000 Capital Purchases - 6,225 3,000 3,000
Other Expenses (82,068) (242,846) (16,351) (196,178)
Transfers In/Out Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 100-4100-88400 Op Transfers Out-Citywide CIP - - - Proposed 150,000 Transfers In/Out - - - 150,000
4,500
(51,685)
Total Transfer In/Out 150,000
Total Expenses
Total Revenues
60 This page is intentionally left blank.
61 SERVICES AND FACILITIES PARKS & RECREATION (4200)
BASIC FUNCTIONS: The Services and Facilities Parks Department is responsible for the maintenance of the City’s parks, including grounds and buildings, electrical repairs, graffiti removal, tree trimming, tree removal, painting, vandalism repair, plumbing repairs, restroom supplies, playground equipment, skate park, baseball/soccer grounds, fences, parking areas and the irrigation system from City well. This department also provides technical assistance for swimming pool maintenance under an agreement with the Willits Unified School District, and provides support for community activities which utilize City parks (traffic control, garbage collection, etc.).

PROGRAM GOALS:
 Continue contracting with arborist for the pruning and removal of unsafe trees in Parks.  Implement improvements illustrated in planning documents.  Secure external funding opportunities to support improvements.  Concrete for ADA path of travel retrofit.

BUDGET LINE ITEM COMMENTS/DETAILS:

NONE
62 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 100 General Fund
Department 4200 Park & Recreation
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Account Description Blank# BlankBlankBlank Blank BlankBlank Blank Blank Blank 100-4200-46940 Rental of Building & Grounds 8,975 9,225 30,000 9,000 100-4200-48000 Miscellaneous 170,418 51,062 - -
Revenues 179,393 60,287 30,000 9,000
179,393 60,287 30,000 9,000
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlank Blank Blank - - - - - Blank 100-4200-50100 Salaries & Wages - Regular 9,857 22,517 69,400 80,496 100-4200-50115 Salaries & Wages - Overtime 468 419 - -
100-4200-50210 Stipend - Personal - - - 30
100-4200-50240 Administrative Buyout - 756 - 25,760
Salaries & Wages 10,325 23,691 69,400 106,286
Benefits Account Description - -
100-4200-55200 Federal Tax - Social Security 718 156 4,300 7,997 100-4200-55250 Federal Tax - Medicare 416 371 1,000 1,557 100-4200-55350 State Tax - Other - - - 10
100-4200-55400 Health Insurance 23,347 14,795 18,100 32,353 100-4200-55500 Dental Insurance - - - 2,259
100-4200-55600 Vision Insurance - - - 218
100-4200-55700 Other Employee Benefits - - - 336
100-4200-55710 Employee Assistance Program - - - 21
100-4200-55800 Retirement 22,228 26,219 5,800 10,999
100-4200-55900 Unemployment Insurance Exp - 213 300 1,010 100-4200-55950 Workers Compensation Insurance 13,805 8,257 6,900 1,775 Benefits 60,514 50,012 36,400 58,535
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 100-4200-61900 Other Departmental Expense 2,985 6,280 5,250 Proposed5,000 100-4200-63100 Maintenance supplies 37,505 37,812 40,300 40,300 100-4200-63140 Vehicle Maintenance 549 6,885 5,150 5,150 100-4200-63200 Utilities 23,792 23,740 19,000 20,000
Operating Expenses 64,831 74,716 69,700 70,450
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 100-4200-65460 Contract - Other 47,917 27,776 23,100 Proposed 23,100 100-4200-67200 Rents & Leases 271 - 4,463 4,500
100-4200-68400 Travel & Lodging - 1,489 1,200 1,200
100-4200-68975 Misc Fees - 99 2,000 2,000
100-4200-76000 Capital Purchases 18,047 8,405 10,000 -
Other Expenses 66,234 37,769 40,763 30,800
Total Revenues 9,000
Total Expenses 266,071
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
63 INFORMATION TECHNOLOGY (1910)
BASIC FUNCTIONS: The Information Technology department facilitates all computer-related needs including email, data storage and backup, internet access and security, computer services and security and server maintenance.

PROGRAM GOALS:
 Continue the operational relationship with Apex Technology Management.  Compose a dedicated Capital Improvement Plan for IT upgrades. 64 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 110 ISF - Information Technology
Department 1910 ISF - Information Technology
BlankBlankBlank 535900 Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 110-1910-63100 Maintenance supplies 4,401 36,111 55,000 Proposed 20,000 Operating Expenses 4,401 36,111 55,000 20,000
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 110-1910-65400 Professional Svcs - - - Proposed 130,000 110-1910-65430 Software Subscriptions - - - 18,000
110-1910-65460 Contract - Other 83,034 187,859 119,900 - 110-1910-71110 Internal Service Charge-ISF-IT - - - (168,000) Other Expenses 83,034 187,859 119,900 (20,000)
Total Revenues -
Total Expenses -
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
65 Measure K Fund 150
BASIC FUNCTIONS: The Measure K fund was voted for in November 2020 and enacted Fiscal Year 2021 as an emergency measure to assist the City of Willits to keep local government operations open. The measure was placed on the ballot to ensure the continued services of local police services; road, street, park and sports field maintenance; Community Facilities and Fields, and other essential city services like code enforcement, planning and building through the General Fund. This measure includes a Citizens Financial Oversight Committee that will allow for transparency and accountability.

PROGRAM GOALS: The program goals were stated within the statute and voted upon during the November 2020 election. These are the goals as stated in the Measure and the city agenda summary including all attachments during the July 29th, 2020 Special City Council Meeting.

1. To ensure the continued services of Willits Police Department.

2. To ensure all neighborhood street repair including maintenance of Main Street remains City responsibility.

3. To ensure residents will have the ability to obtain permits and other local government services in Willits.

4. To ensure the Community Center, home to many public and private events, remains open.

5. To ensure the maintenance of the Parks, Pool, and the City Sports Complex on Commercial St.

BUDGET LINE-ITEM COMMENTS/DETAILS:

Through Transfers to the General Fund and to the Capital Improvement Program Fund.

Additionally, Measure K funding is also paying for the following projects within the CIP Fund:
 $300,000 toward City Hall stucco and flooring repair.  $50,000 toward the Monument sign
 $25,000 toward the Arts Center Elevator
 $20,000 toward the Babcock Fountain repair
 $175,000 toward the Recreation Grove Stage Repair
 $20,000 toward Security Cameras
 $10,000 toward Signage at the Park
Beginning Fund Balance Estimated at $4,365,688. After obligations are transfers and revenue receipts show an ending fund balance is expected to be $4,264,133. 66 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 150 Measure K Tax
Department 1000 Non Departmental
BlankBlankBlank 535900 Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank 1861000 Account Description Blank# BlankBlankBlank Blank BlankBlank Blank Blank Blank 150-1000-41200 Sales Tax - Measure K 1,562,942 1,344,452 1,545,000 1,368,754 Revenues 1,562,942 1,344,452 1,545,000 1,368,754
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 150-1000-61725 Transactions Processing Fees - 1,752 - Proposed Operating Expenses - 1,752 - -
Transfers In/Out Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 150-1000-88100 Op Transfers Out-General Fund - - 104,988 Proposed 824,957 150-1000-88400 Op Transfers Out-Citywide CIP - - - 600,000 Transfers In/Out - - 104,988 1,424,957
Projected Fund Balance 7/1/2024 4,319,603
Projected Fund Balance 6/30/2025 4,263,400
1,368,754
-
1,424,957
Total Revenues
Total Expenses
Total Transfers In/Out
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
67 SPECIAL REVENUE FUNDS 222 - 237
BASIC FUNCTIONS: These funds are used to account for specific revenue sources that are legally restricted or committed to expenditure for specified purposes other than debt service or capital projects.

Each of these projects are listed below:

Police Department Special Revenue Funds
Fund 222 Narcotics Forfeiture
Fund 223 11470.2 H&S Restitution Program
Fund 225 Law Enforcement Assistance Administration
Fund 226 DNA Cost Reimbursements
Community Development Special Revenue Funds
Fund 230 General Plan Development
Fund 237 PLHA Housing Rehabilitation
68 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 222 Narcotics Forfeiture
Department 2000 Police Administration
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Account Description Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank 222-2000-46000 Interest - - 1,000.00 1,000.00
222-2000-48000 Miscellaneous 53,008.29 2,038.46 70,000.00 10,000.00 Revenues 53,008 2,038 71,000 11,000
- - - -
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 222-2000-61900 Other Departmental Expense 44,509.38 14,558.16 70,000.00 Proposed 11,000.00 Operating Expenses 44,509 14,558 70,000 11,000
Total Revenues 11,000
Total Expenses 11,000
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
69 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 223 11470.2 H&S Restitution Prgm
Department 2000 Police Administration
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Account Description Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank 223-2000-46000 Interest - - 500.00 500.00
Revenues - - 500 500
- - - -
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 223-2000-61900 Other Departmental Expense 11,934.49 2,822.41 10,000.00 Proposed 10,000.00 Operating Expenses 11,934 2,822 10,000 10,000
Total Revenues 500
Total Expenses 10,000
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
70 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 225 Law Enforcement Assistance Adm
Department 2000 Police Administration
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Account Description Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank 225-2000-43100 Federal Grants Revenue - (836) - -
Revenues - (836) - -
- - - -
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 225-2000-61900 Other Departmental Expense 6,908 21,441 - ProposedOperating Expenses 6,908 21,441 - - Transfers In/Out Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 225-2000-80100 Op Transfers In - General Fund - - - Proposed 10,000 Transfers In/Out - - - 10,000
-
-
10,000
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
Total Revenues
Total Expenses
Total Transfers In/Out
71 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 226 DNA Cost Reimbursements
Department 2000 Police Administration
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank - - - -
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 226-2000-61900 Other Departmental Expense (2,581.14) (3,521.49) - Proposed 2,000.00 Operating Expenses (2,581) (3,521) - 2,000
Transfers In/Out Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 226-2000-88100 Op Transfers Out-General Fund (821.02) - - ProposedTransfers In/Out (821) - - - -
2,000
-
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
Total Revenues
Total Expenses
Total Transfers In/Out
72 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 230 General Plan Development
Department 3000 Planning
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Account Description Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank 230-3000-42222 General Plan Fees - - - 12,724
230-3000-43600 Grants Revenue - - - 115,162
Revenues - - - 127,886
- - - -
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 230-3000-61850 Equip & Supplies Non-Capital - 142,702 54,652 Proposed Operating Expenses - 142,702 54,652 -
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 230-3000-65400 Professional Svcs - - - Proposed 127,885 Other Expenses - - - 127,885
Transfers In/Out - - - -
127,886
127,885
-
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
Total Revenues
Total Expenses
Total Transfers In/Out
73 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 237 PLHA Housing Rehabilitation
Department 3000 Planning
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Account Description Blank BlankBlankBlank Blank BlankBlank Blank Blank Blank 237-3000-43600 Grants Revenue - - - 325,856
Revenues - - - 325,856
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 237-3000-65400 Professional Svcs - - - Proposed 60,000
237-3000-73000 Debt Service Principal - - - 264,856
Other Expenses - - - 324,856
Total Revenues 325,856
Total Expenses 324,856
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
74 This page is intentionally left blank.
75 FUND 240 GAS TAX STREET ADMINISTRATION & TRAFFIC SAFETY BASIC FUNCTIONS: The Traffic Safety & Administration Department is responsible for street lighting and the preparation of the annual street report. This department also coordinates vegetation management for sight distance and sign visibility, repair and replacement of traffic and street signs, painting of pavement markings, such as curbs, crosswalks, stop bars, railroad crossings, and traffic lane stripping. The Department also oversees and administers all Gas Tax funded departments. Gas Tax revenues are the funding mechanism for City wide streetlights.

FISCAL YEAR 2024/2025 PROGRAM GOALS:
 Upgrade traffic control devices, striping, stencils, signs, etc.  Reduction of traffic and pedestrian hazards.
 Work with Traffic Safety Committee to identify and remedy public safety concerns. 76 City of Willits
Proposed Budget: Fiscal Year 2024‐2025
Fund 240 RMRA & SB‐1
Department 4300 Streets
Account Type & Account String*
Revenues Account Description
240‐4300‐43200 State Intergovernmental                             ‐ ‐                                                    ‐ 1,500 240‐4300‐43203 Gas Tax Section 2103 37,331                                          42,852                     44,022                     45,000 240‐4300‐43205 Gas Tax Section 2105 25,647                                          27,970                     30,704                     31,000 240‐4300‐43206 Gas Tax Section 2106 21,309                                          27,172                     24,559                     25,000 240‐4300‐43207 Gas Tax Section 2107 30,247                                          40,764                     41,843                     42,000 240‐4300‐43208 Gas Tax Section 2107.5 2,000                                              1,000                       2,060                       2,000 240‐4300‐43300 SB1 TCRF POST Reimbursement 100,971                                        89,999                            ‐                     90,000 240‐4300‐45210 Traffic Fines                       4,028                       6,967                            ‐                       7,000 Revenues 221,533                          236,724             144,689             242,000 221,533              236,724              144,689              242,000 Salaries Account Description                       ‐ ‐
240‐4300‐50100 Salaries & Wages ‐ Regular 86,322                                        148,219                   138,900                     63,400 240‐4300‐50110 Salaries & Wages ‐ Part Time                             ‐ ‐                                                        ‐ 600 240‐4300‐50115 Salaries & Wages ‐ Overtime 2,354                                               ‐ 2,606                             ‐ 240‐4300‐50240 Administrative Buyout                            ‐                        ‐ 4,203                             ‐ Salaries & Wages                88,676             155,028             139,500                63,400 Benefits Account Description                       ‐ ‐
240‐4300‐55200 Federal Tax ‐ Social Security 1,671                                                  941                       8,700                       3,900 240‐4300‐55250 Federal Tax ‐ Medicare 1,900                                              2,410                       2,100                           900 240‐4300‐55400 Health Insurance 53,416                                          32,850                     41,400                     22,400 240‐4300‐55500 Dental Insurance                             ‐ ‐                             ‐                                                   1,700 240‐4300‐55600 Vision Insurance                             ‐ ‐                             ‐                                                       200 240‐4300‐55700 Other Employee Benefits                            ‐                            ‐                            ‐                           300 240‐4300‐55800 Retirement                     54,203                     66,198                     11,800                       4,900 240‐4300‐55900 Unemployment Insurance Exp                            ‐                           429                           500                           600 240‐4300‐55950 Workers Compensation Insurance                     25,247                     13,151                     11,000                       3,360 Benefits 136,437                          115,977                75,500                38,260 Actual
FY 2021‐22
Actual
Unaudited
FY 2022‐23
Budgeted
FY 2023‐24
Proposed
FY 2024‐25
77 City of Willits
Proposed Budget: Fiscal Year 2024‐2025
Fund 240 RMRA & SB‐1
Department 4300 Streets
Account Type & Account String*
Actual
FY 2021‐22
Actual
Unaudited
FY 2022‐23
Budgeted
FY 2023‐24
Proposed
FY 2024‐25
Operating Expenses Account Description                       ‐ ‐                       () 240‐4300‐61820 Safety Equipment & Clothing                            ‐                           346                       1,000                       1,000 240‐4300‐61900 Other Departmental Expense 12,142                                          14,057                       5,775                     13,000 240‐4300‐63100 Maintenance supplies 75                                                     ‐ 1,048                                                 20,000 240‐4300‐63140 Vehicle Maintenance 759                                                  2,305                       9,100                       9,100 240‐4300‐63200 Utilities                     62,996                     67,287                     63,000                     67,000 Operating Expenses                75,973                85,043                78,875             110,100 Other Expenses() Account Description
240‐4300‐65460 Contract ‐ Other                            ‐                        ‐ 2,264                             ‐ 240‐4300‐68975 Misc Fees                           269                           635                       1,500                       1,000 240‐4300‐71100 Administration & Overhead                     51,509                     34,652                     40,867                     40,000 240‐4300‐71110 Internal Service Charge‐ISF‐IT                            ‐                            ‐                       1,100                     16,800 240‐4300‐76000 Capital Purchases                            ‐                     26,858                       6,000                       6,000 Other Expenses                51,778                64,409                49,467                63,800 Total Revenues 242,000
() Total Expenses                   275,560
78 This page is intentionally left blank.
79 FUND 245 PUBLIC WORKS STREET MAINTENANCE
BASIC FUNCTIONS: In 2003, the City enacted the voter-approved Ordinance 2003-01, establishing a half-cent sales tax for the maintenance, repair, replacement, construction, and reconstruction of the City’s road system. This department funds projects and other eligible expenses from the City Transportation Sales Tax revenues. Funds are applied to local street projects, less administrative expenses related to the collection of the tax, such as Board of Equalization contract costs, account maintenance fees, and fiscal audit costs. The Storm Drain Maintenance Department is responsible for clearing debris from storm drain grates, catch basins, and drainage channels, as well as construction and replacement of storm drains and catch basins. They also coordinate storm drain rehabilitation projects, handle contract administration, and perform project inspection.

Additionally, this department oversees the maintenance and repair of City streets and sidewalks. Their responsibilities include pothole patching, section patching, dust control, tree trimming safety, sight distance, and sweeping of City streets, US 101, and State Route 20. The street crew collaborates with other departments to maintain City streets in a safe drivable condition, thereby reducing the City’s liability exposure. While some duties overlap with the Gas Tax Fund-Street Maintenance, a significant portion of this department’s revenue comes from the Transportation Tax rather than the State gas tax.

FISCAL YEAR 2024/2025 PROGRAM GOALS:
 Provide safe streets for motorists, bicyclists, and pedestrians.  Upgrade and repair identified hazards.
 Continue to increase pothole patching and pavement repairs. 80 City of Willits
Proposed Budget: Fiscal Year 2024‐2025
Fund 245 Transportation Tax
Department 4300 Streets
Account Type & Account String*
Revenues Account Description
245‐4300‐41200 Sales Tax ‐ General               1,062,025 844,062               1,062,033               1,050,000 245‐4300‐43485 State ‐ Other 353,681 100,000 ‐ 100,000
245‐4300‐48000 Miscellaneous ‐ ‐ 200,000 100,000
Revenues 1,415,706                       944,062          1,262,033          1,250,000 ‐ ‐
Salaries Account Description ‐ ‐
245‐4300‐50100 Salaries & Wages ‐ Regular 117,247 134,520 217,300 307,304 245‐4300‐50115 Salaries & Wages ‐ Overtime 1,228 778 ‐ ‐ 245‐4300‐50210 Stipend ‐ Personal ‐ ‐ ‐ 1,746
245‐4300‐50240 Administrative Buyout ‐ 2,495 ‐ 4,720
Salaries & Wages 118,475                          137,794             217,300             313,770 Benefits Account Description ‐ ‐
245‐4300‐55200 Federal Tax ‐ Social Security 2,026 596 13,400 18,806 245‐4300‐55250 Federal Tax ‐ Medicare 2,637 2,204 3,100 4,250 245‐4300‐55350 State Tax ‐ Other ‐ ‐ ‐ 167
245‐4300‐55400 Health Insurance 74,339 48,120 55,100 86,269 245‐4300‐55500 Dental Insurance ‐ ‐ ‐ 5,853
245‐4300‐55600 Vision Insurance ‐ ‐ ‐ 797
245‐4300‐55700 Other Employee Benefits ‐ ‐ ‐ 1,394
245‐4300‐55710 Employee Assistance Program ‐ ‐ ‐ 211
245‐4300‐55800 Retirement 82,855 92,378 23,200 84,130
245‐4300‐55900 Unemployment Insurance Exp ‐ 668 900 2,902 245‐4300‐55950 Workers Compensation Insurance 39,958 10,020 17,700 6,014 Benefits 201,815                          153,985             113,400             210,793 Operating Expenses Account Description ‐ ‐ ()
245‐4300‐61200 Insurance ‐ General Liability ‐ ‐ ‐ 77,759 245‐4300‐61820 Safety Equipment & Clothing 1,091 ‐ 1,000 1,000 245‐4300‐61850 Equip & Supplies Non‐Capital 3,434 6,127 70,500 26,500 245‐4300‐61900 Other Departmental Expense 4,847 25,293 16,500 16,500 245‐4300‐63100 Maintenance supplies 7,259 9,039 7,500 9,000 245‐4300‐63140 Vehicle Maintenance 2,374 3,446 3,000 3,000 Operating Expenses                19,005                43,904                98,500             133,759 Actual
FY 2021‐22
Actual
Unaudited
FY 2022‐23
Budgeted
FY 2023‐24
Proposed
FY 2024‐25
81 City of Willits
Proposed Budget: Fiscal Year 2024‐2025
Fund 245 Transportation Tax
Department 4300 Streets
Account Type & Account String*
Actual
FY 2021‐22
Actual
Unaudited
FY 2022‐23
Budgeted
FY 2023‐24
Proposed
FY 2024‐25
Other Expenses() Account Description
245‐4300‐65460 Contract ‐ Other 10,501 37,993 163,375 164,000 245‐4300‐68400 Travel & Lodging ‐ ‐ 500 500
245‐4300‐71100 Administration & Overhead             121,839.00               84,123.00               40,166.00               40,000.00 245‐4300‐71110 Internal Service Charge‐ISF‐IT ‐ ‐ 800 16,800 245‐4300‐76000 Capital Purchases 184,699 26,080 500,000 ‐ Other Expenses 317,039                          148,196             704,841             221,300 Transfers In/Out () Account Description
245‐4300‐88400 Op Transfers Out‐Citywide CIP ‐ 556,515 800,000               1,100,000 Transfers In/Out ‐             556,515             800,000          1,100,000 1,250,000
879,622
1,100,000
Total Revenues
Total Expenses
Total Transfer in/Out
82 This page is intentionally left blank.
83 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 260 Landfill Dissolution
Department 4600 Landfill Dissolution
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlankBlankBlankBlankBlankBlankBlank Blank Blank Blank Revenues BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlankBlankBlankBlankBlank Blank Blank Blank 260-4600-48000 Miscellaneous - - 203,405.00 200,000.00
Revenues - - 203,405 200,000
- - 203,405 200,000
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlankBlankBlankBlank - - - - - Blank 260-4600-50100 Salaries & Wages - Regular 11,120.34 15,554.70 20,700.00 8,285.00 260-4600-50115 Salaries & Wages - Overtime 206.57 172.39 - - 260-4600-50210 Stipend - Personal - - - 9.00
260-4600-50240 Administrative Buyout - 371.52 - -
Salaries & Wages 11,327 16,099 20,700 8,294
Benefits Account Description - -
260-4600-55200 Federal Tax - Social Security 167.78 84.66 1,200.00 512.00 260-4600-55250 Federal Tax - Medicare 250.57 251.54 300.00 69.00 260-4600-55350 State Tax - Other - - - 3.00
260-4600-55400 Health Insurance 7,468.38 4,698.53 5,700.00 2,594.00 260-4600-55500 Dental Insurance - - - 196.00
260-4600-55600 Vision Insurance - - - 12.00
260-4600-55700 Other Employee Benefits - - - 24.00
260-4600-55710 Employee Assistance Program - - - 3.00
260-4600-55800 Retirement 7,842.15 9,089.23 2,100.00 1,835.00 260-4600-55900 Unemployment Insurance Exp - 63.56 - 45.00 260-4600-55950 Workers Compensation Insurance 3,805.51 2,226.73 1,900.00 128.29 Benefits 19,534 16,414 11,200 5,421
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
84 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 260 Landfill Dissolution
Department 4600 Landfill Dissolution
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlankBlankBlankBlankBlankBlankBlank Blank Blank Blank Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 260-4600-61900 Other Departmental Expense 43,530.54 34,976.77 53,000.00 Proposed 53,000.00 260-4600-63100 Maintenance supplies - - 250.00 250.00
260-4600-63140 Vehicle Maintenance - 30.70 150.00 150.00 Operating Expenses 43,531 35,007 53,400 53,400
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(6) Blank(7) Blank(8) Blank(9) - - - 260-4600-65460 Contract - Other 42,201.06 48,930.84 50,000.00 Proposed 50,000.00 260-4600-68900 Taxes 26,656.52 27,728.79 54,400.00 50,000.00 260-4600-68975 Misc Fees 5,505.00 5,942.40 12,400.00 12,400.00 260-4600-71100 Administration & Overhead 6,515.00 5,629.00 6,305.00 6,300.00 Other Expenses 80,878 88,231 123,105 118,700
Transfers In/Out Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(6) Blank(7) Blank(8) Blank(9) - - - 260-4600-80100 Operating Transfers In-Gen Fnd - - (135,600.00) Proposed (89,732.00) Transfers In/Out - - (135,600) (89,732)
200,000
185,815
Total Transfers In/Out (89,732)
Total Expenses
Total Revenues
85 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 420 Park Improvements
Department 4200 Park & Recreation
Account Type & Account String* BlankBlankBlank 535900 Blank ### Blank Blank Blank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank 2E+06 Account Description Blank #### Blank Blank Blank Blank BlankBlank Blank Blank Blank 420-4200-43800 County Intergovernmental - - - 30,000
420-4200-48000 Miscellaneous - 250 - 40,738
420-4200-48111 Other Sales - - - 58,000
Revenues - 250 - 128,738
- -
Salaries BlankBlankBlank Blank Account Description Blank Blank Blank Blank Blank Blank Blank - - - - - Blank 420-4200-50100 Salaries & Wages - Regular - - - 60,500
Salaries & Wages - - - 60,500
Benefits Account Description - -
420-4200-55200 Federal Tax - Social Security - - - 3,700 420-4200-55250 Federal Tax - Medicare - - - 1,000
420-4200-55400 Health Insurance - - - 11,700
420-4200-55500 Dental Insurance - - - 1,100
420-4200-55600 Vision Insurance - - - 300
420-4200-55710 Employee Assistance Program - - - 100
420-4200-55900 Unemployment Insurance Exp - - - 4,600
420-4200-55950 Workers Compensation Insurance - - - 500 Benefits - - - 23,000
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 420-4200-61850 Equip & Supplies Non-Capital - 5,825 - Proposed4,500 Operating Expenses - 5,825 - 4,500
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 420-4200-76000 Capital Purchases - 100,111 27,000 ProposedOther Expenses - 100,111 27,000 - Transfers In/Out Account String Blank(1) Account Description Blank(3) Blank(4) Blank(6) Blank(7) Blank(8) Blank(9) - - - 420-4200-80100 Operating Transfers In-Gen Fnd (307,026) - - Proposed Transfers In/Out (307,026) - - -
128,738
88,000
-
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
Total Revenues
Total Expenses
Total Transfers In/Out
86 This page is intentionally left blank.
87 FUND 510 WASTEWATER ENTERPRISE
BASIC FUNCTIONS: This department provides administrative support to the Sewer Department.

Administrative tasks include assisting with program administration, preparing correspondence on behalf of the Sewer Department, contract administration for sewer related professional services contracts, preparing and transmitting regulatory agency reports, purchasing, record keeping, and file maintenance. Staff participate in the Technical Advisory Committee, Wastewater Committee, and Council meetings. This department is also responsible for long range planning, including researching and preparing project proposal documents, such as requests for proposals RFP, technical reports, proposal packets and preparing Council reports for sewer related projects. It also includes the preparation of the annual Sewer and Capital Improvement Budgets.

Additionally, this department maintains and repairs the City sewer collection system. This work includes: inspection, cleaning, and repair of sewer pipelines. This department is also responsible for the implementation and enforcement of the Sanitary Sewer Management Plan, Fats Oils and Grease FOG Program, Flow Monitoring Program, Sewer Lateral Inspection Program and the Wastewater Discharge Program. Staff responds and resolves sewer problems, including emergency overflows.

Staff also performs lift station maintenance, inspects new pipeline construction, and marks sewer facilities for Underground service Alert.
88 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 510 Wastewater Enterprise
Department 4111 SWR Maintenance
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlankBlankBlankBlankBlankBlankBlank Blank Blank Blank Revenues BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlankBlankBlankBlankBlank Blank Blank Blank 510-4111-43800 County Intergovernmental 517,762 371,479 647,100 604,071 510-4111-44000 Charges for Services 2,862,803 2,438,614 2,551,500 2,867,131 510-4111-44010 Sewer Hook-Up Fees 31,420 196,000 - 28,300 510-4111-44020 Sewer Lateral Installation 2,400 1,700 2,200 2,000 Revenues 3,414,385 3,007,793 3,200,800 3,501,502
3,414,385 3,007,793 3,200,800 3,501,502
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlankBlankBlankBlank - - - - - Blank 510-4111-50100 Salaries & Wages - Regular 132,911 186,486 247,100 308,120 510-4111-50115 Salaries & Wages - Overtime 12,866 18,727 - 6,500 510-4111-50145 Call Out Overtime - - - 11,700
510-4111-50210 Stipend - Personal - - - 360
510-4111-50240 Administrative Buyout 184 1,903 - 1,610
Salaries & Wages 145,961 207,116 247,100 328,290
Benefits Account Description - -
510-4111-55200 Federal Tax - Social Security 2,896 1,161 15,300 22,188 510-4111-55250 Federal Tax - Medicare 3,259 3,252 3,600 5,197 510-4111-55350 State Tax - Other - - - 120
510-4111-55400 Health Insurance 93,987 57,155 77,100 71,185 510-4111-55500 Dental Insurance - - - 5,304
510-4111-55600 Vision Insurance - - - 1,140
510-4111-55700 Other Employee Benefits - - - 1,256
510-4111-55710 Employee Assistance Program - - - 30
510-4111-55800 Retirement 95,605 110,246 25,600 40,084
510-4111-55900 Unemployment Insurance Exp - 760 1,000 3,232 510-4111-55950 Workers Compensation Insurance 49,115 29,526 24,700 28,134 Benefits 244,862 202,099 147,300 177,870
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 510-4111-61820 Safety Equipment & Clothing 3,125 2,840 2,987 Proposed2,987 510-4111-61850 Equip & Supplies Non-Capital 8,703 45,865 61,800 50,000 310-4111-61900 Other Departmental Expense - - 10,000 10,000 510-4111-61900 Other Departmental Expense 17 745 1,545 1,500 510-4111-63100 Maintenance supplies 17,982 14,329 103,000 50,000 510-4111-63140 Vehicle Maintenance 10,589 18,393 15,450 18,000 510-4111-63200 Utilities 999 789 1,030 1,000
Operating Expenses 41,415 82,960 195,812 133,487
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
89 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 510 Wastewater Enterprise
Department 4111 SWR Maintenance
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlankBlankBlankBlankBlankBlankBlank Blank Blank Blank Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(6) Blank(7) Blank(8) Blank(9) - - - 510-4111-65460 Contract - Other - - 15,000 Proposed 15,000 510-4111-67200 Rents & Leases 2,674 - 5,150 5,150
510-4111-68400 Travel & Lodging 326 4,181 5,150 5,150
510-4111-68900 Taxes - 3,453 - -
510-4111-68975 Misc Fees - - 3,605 3,600
510-4111-71100 Administration & Overhead 97,001 77,143 86,404 108,213 510-4111-71110 Internal Service Charge-ISF-IT - - 1,545 1,500 510-4111-71120 Internal Svc Chg-ISF-Vehicles 35,138 - 20,600 21,000 510-4111-76000 Capital Purchases 12,375 5,924 253,275 - Other Expenses 147,514 90,701 390,729 159,613
Transfers In/Out Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(6) Blank(7) Blank(8) Blank(9) - - - 510-4111-80510 Op Trns In-Wastewater Enterprise - - (10,000) ProposedTransfers In/Out - - (10,000) - 3,501,502
799,260
Total Transfers In/Out -
Total Expenses
Total Revenues
90 City of Willits
Proposed Budget: Fiscal Year 2024‐2025
Fund 510 Wastewater Enterprise
Department 4113 SWR Operations Plant
Account Type & Account String*
‐ ‐                         ‐                         ‐ Salaries Account Description                         ‐ ‐ 510‐4113‐50100 Salaries & Wages ‐ Regular                    239,052                    349,742                    429,100                    517,885 510‐4113‐50110 Salaries & Wages ‐ Part Time                            ‐                            ‐                        1,300                            ‐ 510‐4113‐50115 Salaries & Wages ‐ Overtime                      14,569                      24,424                            ‐                      21,400 510‐4113‐50145 Call Out Overtime                            ‐                            ‐                            ‐                        8,200 510‐4113‐50210 Stipend ‐ Personal                            ‐                            ‐                            ‐                        2,925 510‐4113‐50240 Administrative Buyout                        1,379                        3,440                            ‐                        2,500 Salaries & Wages 254,999                              377,606               430,400               552,910 Benefits Account Description                         ‐ ‐ 510‐4113‐55200 Federal Tax ‐ Social Security 4,784                                                2,006                      26,700                      38,511 510‐4113‐55250 Federal Tax ‐ Medicare                        5,560                        5,879                        6,200                        9,002 510‐4113‐55350 State Tax ‐ Other                            ‐                            ‐                            ‐                           275 510‐4113‐55400 Health Insurance                    145,973                      94,792                    111,700                    108,295 510‐4113‐55500 Dental Insurance                            ‐                            ‐                            ‐                        8,079 510‐4113‐55600 Vision Insurance                            ‐                            ‐                            ‐                        1,415 510‐4113‐55700 Other Employee Benefits                            ‐                            ‐                            ‐                        2,536 510‐4113‐55710 Employee Assistance Program                            ‐                            ‐                            ‐                           230 510‐4113‐55800 Retirement                    165,561                    192,918                      45,600                      64,567 510‐4113‐55900 Unemployment Insurance Exp                            ‐                        1,323                        1,700                        5,896 510‐4113‐55950 Workers Compensation Insurance                      75,399                      36,722                      30,700                      42,246 Benefits               397,277               333,640               222,600               281,052 Operating Expenses Account Description                         ‐ ‐                         () () 510‐4113‐61000 Communications 3,087                                                5,325                        5,150                        5,200 510‐4113‐61200 Insurance ‐ General Liability                              89                            ‐                        5,150                    194,607 510‐4113‐61300 Dues and Subscriptions                           192                            ‐                           258                           257 510‐4113‐61600 Office & Admin Supplies                        1,660                        5,509                        2,163                        5,500 510‐4113‐61730 Advertising and Marketing                            ‐                            ‐                           515                           520 510‐4113‐61740 Legal                            ‐                            ‐                      25,750                      25,750 510‐4113‐61820 Safety Equipment & Clothing                        3,564                        4,033                        3,760                        3,760 510‐4113‐61830 Chemical & Lab Supplies                      30,053                      27,531                      25,750                      25,750 510‐4113‐61850 Equip & Supplies Non‐Capital                        1,393                            ‐                    461,800                            ‐ 510‐4113‐61900 Other Departmental Expense                      11,902                      15,827                      11,330                      15,000 510‐4113‐63100 Maintenance supplies                      44,715                      96,680                    108,665                    100,000 510‐4113‐63140 Vehicle Maintenance                        2,016                        7,445                        8,240                        8,240 510‐4113‐63200 Utilities                    237,580                    285,257                    190,000                    285,300 Operating Expenses 336,250                              447,609               848,530               669,884 Actual
FY 2021‐22
Actual
Unaudited
FY 2022‐23
Budgeted
FY 2023‐24
Proposed
FY 2024‐25
91 City of Willits
Proposed Budget: Fiscal Year 2024‐2025
Fund 510 Wastewater Enterprise
Department 4113 SWR Operations Plant
Account Type & Account String*
Actual
FY 2021‐22
Actual
Unaudited
FY 2022‐23
Budgeted
FY 2023‐24
Proposed
FY 2024‐25
Other Expenses() Account Description ()
510‐4113‐65400 Professional Svcs ‐ 2,200 2,060 3,000
510‐4113‐65440 Prof Svcs‐Lab Testing 74,044 83,808 103,000 105,000 510‐4113‐65460 Contract ‐ Other 42,202 53,383 76,500 77,000 510‐4113‐67200 Rents & Leases 2,750 9,169 10,558 10,000 510‐4113‐68400 Travel & Lodging 1,564 4,291 6,180 6,200 510‐4113‐68900 Taxes 42,585 28,968 40,685 40,000
510‐4113‐68975 Misc Fees 2,069 16,208 3,605 5,000
510‐4113‐71100 Administration & Overhead 129,248 42,116 138,714 164,636 510‐4113‐71110 Internal Service Charge‐ISF‐IT ‐ ‐ ‐ 50,400 510‐4113‐73000 Debt Service Principal 173,081 379,728 475,000 437,916 510‐4113‐73100 Interest Exp 364,836 520,369 431,513 458,813 510‐4113‐76000 Capital Purchases 7,900 112,326 236,900 ‐ Other Expenses 840,279                          1,252,566           1,524,714           1,357,965 Transfers In/Out () Account Description ()
510‐4113‐88410 Op Trans Out ‐ Wastewater CIP ‐ 4,103 940,000                4,272,400 Transfers In/Out ‐                   4,103               940,000           4,272,400 ‐
2,861,810
4,272,400
Total Revenues
Total Expenses
Total Transfers In/Out
92 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 510 Wastewater Enterprise
Department 4114 SWR Engineering
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlankBlankBlankBlank Blank Blank Blank Blank Blank Blank - - - -
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlankBlank Blank Blank - - - - - Blank 510-4114-50100 Salaries & Wages - Regular 48,312.70 52,062.73 134,600.00 42,150.00 510-4114-50115 Salaries & Wages - Overtime 223.22 - - - Salaries & Wages 48,536 52,063 134,600 42,150
Benefits Account Description - -
510-4114-55200 Federal Tax - Social Security 1,100.65 181.38 8,300.00 2,000.00 510-4114-55250 Federal Tax - Medicare 1,224.84 831.20 2,000.00 500.00 510-4114-55400 Health Insurance 43,493.72 28,564.19 31,700.00 12,500.00 510-4114-55500 Dental Insurance - - - 900.00
510-4114-55600 Vision Insurance - - - 100.00
510-4114-55700 Other Employee Benefits - - - 200.00
510-4114-55800 Retirement 48,115.91 52,930.38 13,600.00 3,300.00 510-4114-55900 Unemployment Insurance Exp - 413.80 500.00 300.00 510-4114-55950 Workers Compensation Insurance 22,880.07 10,404.44 8,700.00 50.00 Benefits 116,815 93,325 64,800 19,850
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(6) Blank(7) Blank(8) Blank(9) - - - 510-4114-65460 Contract - Other 3,196.97 3,257.50 - Proposed - 510-4114-71100 Administration & Overhead 88,020.00 117,209.00 70,497.09 40,660.00 510-4114-76000 Capital Purchases - - 9,888.00 -
Other Expenses 91,217 120,467 80,385 40,660
Transfers In/Out Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(6) Blank(7) Blank(8) Blank(9) - - - 510-4114-88400 Op Transfers Out-Citywide CIP - - (35,955.00) Proposed - Transfers In/Out - - (35,955) -
-
102,660
-
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
Total Revenues
Total Expenses
Total Transfers In/Out
93 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 510 Wastewater Enterprise
Department 4115 SWR Septage Receiving
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlankBlankBlankBlank Blank Blank Blank Blank Blank Blank Revenues BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlankBlank Blank Blank Blank Blank Blank Blank 510-4115-44030 Septage Receiving 340,419 523,169 371,300 490,000 510-4115-49200 Administration & Overhead (7,538) (12,707) 13,595 14,000 Revenues 332,881 510,462 384,895 504,000
332,881 510,462 384,895 504,000
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlankBlank Blank Blank - - - - - Blank 510-4115-50100 Salaries & Wages - Regular 11,366 13,849 20,900 20,800 510-4115-50115 Salaries & Wages - Overtime 950 949 - -
510-4115-50240 Administrative Buyout 59 - - -
Salaries & Wages 12,375 14,798 20,900 20,800
Benefits Account Description - -
510-4115-55200 Federal Tax - Social Security 226 79 1,300 1,300 510-4115-55250 Federal Tax - Medicare 269 233 300 200
510-4115-55400 Health Insurance 7,335 4,525 6,300 5,000 510-4115-55500 Dental Insurance - - - 500
510-4115-55800 Retirement 8,042 8,932 2,400 2,600
510-4115-55900 Unemployment Insurance Exp - 64 100 50
510-4115-55950 Workers Compensation Insurance 4,164 2,509 2,100 2,138 Benefits 20,036 16,342 12,500 11,788
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 510-4115-61900 Other Departmental Expense 3,925 - 3,090 Proposed3,090 510-4115-63100 Maintenance supplies 4,084 5,652 11,845 11,845 Operating Expenses 8,009 5,652 14,935 14,935
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(6) Blank(7) Blank(8) Blank(9) - - - 510-4115-71100 Administration & Overhead 7,538 12,707 13,595 Proposed 11,491 Other Expenses 7,538 12,707 13,595 11,491
Total Revenues 504,000
Total Expenses 59,014
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
94 This page is intentionally left blank.
95 FUND 530 WATER ENTERPRISE
BASIC FUNCTIONS: The Water System Maintenance Department is responsible for the operation and maintenance of water lines, pump stations, tanks, leak detection, utility locating, pipeline replacement, fire hydrants, system flushing, construction liaison, inspection of all pipeline and service installations, valve exercising program, maintenance of easements, emergency response, coordination with water billing staff, notifications, service termination and restoration, 24-hour on-call service, data storage, meter reading and reporting, installation of meters and customer shut-off valves and related components, cross connection control program and corrosion control.

The Water Plant Operations Department is responsible for the operation and maintenance of the water treatment plant and watershed. Tasks for this department include: process monitoring and adjustment, chemical laboratory analysis and treatment strategy, instrumentation calibrations, installation and repair, filter and clarifier inspection and servicing, disinfection systems, chemical storage, handling and application, map file system, computer systems, cathodic protection systems, report generation, disaster response, lake and dam operation and maintenance, lake level and stream releases, algae control, pumps, tanks, forestry management, tree planting, fire protection program, security, fence, sign and road maintenance, review of plans and specifications, liaison with engineering. Generate Annual Consumer Confidence Report. Conditions require operators to respond quickly, safely and decisively in rapidly changing conditions with knowledge of treatment demands and options in emergency situations. Operators provide continuous coverage by remaining on call 24 hours a day, 7days a week. Operators are also responsible for troubleshooting processes, doing complex mathematical calculations, and staying abreast of state and federal regulations and plan accordingly.

It is also responsible for compliance with laws and regulations relating to the water system, such as reporting, data storage and correspondence with the State Water Resource Control Board, Division of Dam Safety, Cal Fire and Department of Water Resources. Staff assigned to the Water Administration Department maintain American Water Works Association training and certification programs, oversee mandated water quality testing, reporting and public notification functions. This department assures that proposed changes in the system and treatment facilities meet the needs of the community and comply with all regulatory agencies requirements. Staff participates in the Technical Advisory Committee, Water Resources Committee, and Council meetings. This department is also responsible for long range planning, including researching and preparing project proposal documents, such as requests for proposals RFP, technical reports, proposal packets and preparing Council reports for water related projects. It also includes the preparation of the annual Water and Capital Improvement Budgets. 96 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 530 Water Enterprise
Department 4131 Wtr Distribution
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlankBlankBlankBlank Blank Blank Blank Blank Blank Blank - - - -
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlankBlank Blank Blank - - - - - Blank 530-4131-50100 Salaries & Wages - Regular 243,696 142,920 253,300 106,620 530-4131-50115 Salaries & Wages - Overtime 23,063 9,284 - - 530-4131-50145 Call Out Overtime - - - 3,000
530-4131-50210 Stipend - Personal - - - 60
530-4131-50240 Administrative Buyout 57 5,021 - 1,610
Salaries & Wages 266,817 157,225 253,300 111,290
Benefits Account Description - -
530-4131-55200 Federal Tax - Social Security 5,052 927 15,700 6,759 530-4131-55250 Federal Tax - Medicare 5,902 2,628 3,700 1,544 530-4131-55350 State Tax - Other - - - 20
530-4131-55400 Health Insurance 189,218 56,100 83,000 32,800 530-4131-55500 Dental Insurance - - - 2,058
530-4131-55600 Vision Insurance - - - 200
530-4131-55700 Other Employee Benefits - - - 472
530-4131-55710 Employee Assistance Program - - - 30
530-4131-55800 Retirement 192,048 109,395 22,300 20,946 530-4131-55900 Unemployment Insurance Exp - 779 1,000 1,053 530-4131-55950 Workers Compensation Insurance 98,798 28,822 24,100 5,443 Benefits 491,017 198,651 149,800 71,325
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 530-4131-61000 Communications - 107 258 Proposed 260
530-4131-61820 Safety Equipment & Clothing 4,161 2,175 2,472 2,500 530-4131-61850 Equip & Supplies Non-Capital 7,976 8,515 41,200 10,000 530-4131-61900 Other Departmental Expense 117 643 1,854 1,900 530-4131-63100 Maintenance supplies 122,298 80,228 103,000 120,000 530-4131-63140 Vehicle Maintenance 18,049 21,575 16,480 16,480 Operating Expenses 152,600 113,243 165,264 151,140
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(6) Blank(7) Blank(8) Blank(9) - - - 530-4131-65400 Professional Svcs 2,550 1,500 1,250 Proposed 1,500 530-4131-68400 Travel & Lodging 4,184 4,432 6,180 6,200 530-4131-68975 Misc Fees 1,574 - 1,082 1,100
530-4131-71100 Administration & Overhead 199,246 178,851 191,351 201,000 530-4131-71110 Internal Service Charge-ISF-IT - - 6,180 6,200 530-4131-76000 Capital Purchases 842,213 113,265 327,200 90,000 Other Expenses 1,049,766 298,048 533,242 306,000
Total Revenues -
Total Expenses 639,755
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
97 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 530 Water Enterprise
Department 4133 Wtr Operations
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlankBlankBlankBlankBlankBlank Blank Blank Blank Blank Revenues BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlankBlankBlankBlank Blank Blank Blank Blank 530-4133-43485 State - Other 48,680 678 - -
530-4133-44900 Other Services 2,391 38,842 3,000 3,000
530-4133-45510 Water-Penalties-Residential 107,884 37,613 52,914 - 530-4133-45530 Water Svc Charge Residential 5,557,335 3,256,786 3,000,000 3,225,000 530-4133-45540 Water Svc Install Residential 100 - - -
530-4133-45550 Water Credit Chg Residential 878 - - -
530-4133-45560 Water Hook Up Fee Residential 32,200 30,050 5,000 5,000 530-4133-45570 Water Backflow Fee Residential 18,690 9,297 10,000 11,000 530-4133-45580 Water Meter Charge Residential 5,860 2,860 3,000 3,000 530-4133-46000 Interest - - 25,000 26,000
530-4133-48000 Miscellaneous (140,167) - 447,650 4,000
Revenues 5,633,851 3,376,126 3,546,564 3,277,000
5,633,851 3,376,126 3,546,564 3,277,000
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlankBlankBlankBlank - - - - - Blank 530-4133-50100 Salaries & Wages - Regular 422,579 327,885 515,400 506,185 530-4133-50110 Salaries & Wages - Part Time - - 1,300 - 530-4133-50115 Salaries & Wages - Overtime 58,678 37,938 - - 530-4133-50145 Call Out Overtime - - - 14,200
530-4133-50210 Stipend - Personal - - - 3,625
530-4133-50240 Administrative Buyout 3,232 3,440 - 2,500 Salaries & Wages 484,489 369,263 516,700 526,510
Benefits Account Description - -
530-4133-55200 Federal Tax - Social Security 10,291 1,805 32,000 32,040 530-4133-55250 Federal Tax - Medicare 11,177 5,738 7,500 7,485 530-4133-55350 State Tax - Other - - - 385
530-4133-55400 Health Insurance 338,240 109,956 121,100 97,520 530-4133-55500 Dental Insurance - - - 7,015
530-4133-55600 Vision Insurance - - - 1,065
530-4133-55700 Other Employee Benefits - - - 2,410
530-4133-55710 Employee Assistance Program - - - 130
530-4133-55800 Retirement 372,382 220,138 49,400 50,735 530-4133-55900 Unemployment Insurance Exp - 1,588 2,000 4,935 530-4133-55950 Workers Compensation Insurance 168,621 35,140 29,400 21,381 Benefits 900,709 374,365 241,400 225,101
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
98 City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 530 Water Enterprise
Department 4133 Wtr Operations
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlankBlankBlankBlankBlankBlank Blank Blank Blank Blank Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 530-4133-61000 Communications 17,446 10,992 6,180 Proposed 10,000 530-4133-61200 Insurance - General Liability 10,946 - 2,575 95,232 530-4133-61300 Dues and Subscriptions 2,474 1,786 2,060 2,135 530-4133-61600 Office & Admin Supplies 42,378 21,324 26,265 26,000 530-4133-61730 Advertising and Marketing - - 515
530-4133-61740 Legal 13,960 6,447 36,050 37,000
530-4133-61800 Departmental Supplies 266,118 152,356 144,200 50,000 530-4133-61820 Safety Equipment & Clothing 5,007 1,690 2,472 3,500 530-4133-61830 Chemical & Lab Supplies 10,006 13,841 10,300 200,000 530-4133-61850 Equip & Supplies Non-Capital 45,966 4,388 55,150 5,000 530-4133-61900 Other Departmental Expense 22,804 1,594 6,695 6,700 530-4133-63100 Maintenance supplies 129,486 42,952 92,615 100,000 530-4133-63200 Utilities 566,592 257,370 385,077 60,000 Operating Expenses 566,592 257,370 385,077 595,567
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(6) Blank(7) Blank(8) Blank(9) - - - 530-4133-65400 Professional Svcs - 1,050 - Proposed1,000 530-4133-65440 Prof Svcs-Lab Testing 41,430 27,095 - 30,000 530-4133-65460 Contract - Other 161,247 162,027 133,300 160,000 530-4133-67200 Rents & Leases - 95 - -
530-4133-68400 Travel & Lodging 6,871 3,419 6,180 6,200 530-4133-68900 Taxes 96,707 51,853 64,890 -
530-4133-68975 Misc Fees 2,762 2,151 3,090 68,000
530-4133-71100 Administration & Overhead 267,934 240,508 257,316 270,000 530-4133-71110 Internal Service Charge-ISF-IT - - - 50,400 530-4133-73000 Debt Service Principal 211,838 105,919 105,919 105,919 530-4133-76000 Capital Purchases 335,692 730,614 292,050 90,000 Other Expenses 1,124,481 1,324,731 862,745 781,519
Transfers In/Out Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(6) Blank(7) Blank(8) Blank(9) - - - 530-4133-88430 Op Transfers Out - Water CIPBlank(8) - 48,186 2,582,000 Proposed 2,930,000
Transfers In/Out - 48,186 2,582,000 2,930,000
3,277,000
2,128,697
2,930,000
Total Revenues
Total Expenses
Total Transfers In/Out
99 City of Willits
Proposed Budget: Fiscal Year 2024‐2025
Fund 530 Water Enterprise
Department 4134 Wtr Engineering
Account Type & Account String*
‐ ‐ ‐ ‐
Salaries Account Description ‐ ‐
530‐4134‐50100 Salaries & Wages ‐ Regular             102,616.52               51,969.04             131,800.00               20,500.00 530‐4134‐50115 Salaries & Wages ‐ Overtime 87.86 ‐ ‐ ‐ Salaries & Wages 102,704                             51,969             131,800                20,500 Benefits Account Description ‐ ‐
530‐4134‐55200 Federal Tax ‐ Social Security                  2,021.96 175.48                  8,200.00                  1,300.00 530‐4134‐55250 Federal Tax ‐ Medicare                  2,545.36 844.19                  1,900.00 300.00 530‐4134‐55400 Health Insurance               83,888.16               27,667.37               29,200.00                  8,400.00 530‐4134‐55500 Dental Insurance ‐ ‐ ‐ 600.00
530‐4134‐55600 Vision Insurance ‐ ‐ ‐ 100.00
530‐4134‐55700 Other Employee Benefits ‐ ‐ ‐ 100.00
530‐4134‐55800 Retirement               94,778.50               51,586.79               13,500.00                  1,600.00 530‐4134‐55900 Unemployment Insurance Exp ‐ 405.20 500.00 200.00 530‐4134‐55950 Workers Compensation Insurance               45,931.14               11,002.90                  9,200.00 50.00 Benefits 229,165                             91,682                62,500                12,650 Other Expenses() Account Description
530‐4134‐65460 Contract ‐ Other               41,032.94               41,464.56               67,500.00             100,000.00 530‐4134‐71100 Administration & Overhead             181,284.00             156,626.00               75,533.75               79,000.00 530‐4134‐76000 Capital Purchases               17,514.08 ‐               15,038.00 ‐ Total Expenses                   212,150
Actual
FY 2021‐22
Actual
Unaudited
FY 2022‐23
Budgeted
FY 2023‐24
Proposed
FY 2024‐25
100
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101
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102
FUND 550 AIRPORT ENTERPRISE
BASIC FUNCTIONS: This fund accounts for expenditures and revenues for the Willits Municipal Airport. Airport Manager represents the interests of the airport to the City Federal Aviation Administration, and Cal Trans Aeronautical Division, including producing required reports and managing grant obligations; manages the airport fuel facility, inventory, and sales for the City, including maintenance and testing as required by the fuel supplier; inspects and maintains airport facilities, including buildings, hangars, runways, taxiways, and lighting systems for the City; reports airport facility conditions and repair requirements to the City and performs basic repairs; works with volunteers, CalFire crews, and the City to maintain airport grounds; promotes airport facilities and related Willits attractions to the community and visiting pilots; consults with and receives direction as necessary from the City Manager; represents the airport to the City Council as needed; and performs additional duties as requested by the City Manager.
103
City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 550 Airport Enterprise
Department 1210 Airport Enterprise
Account Type & Account String* BlankBlankBlank Blank BlankBlank Blank BlankBlank Blank Blank Blank Revenues BlankBlankBlank Blank BlankBlank Blank BlankBlank Blank Blank Blank 550-1210-43485 State - Other - - 10,000 10,000
550-1210-46000 Interest - - 200 45
550-1210-46940 Rental of Building & Grounds 116,632 67,548 118,600 74,124 550-1210-48111 Fuel Sales - - 1,800 35,000
550-1210-49200 Administration & Overhead 14,258 6,064 (5,575) Revenues 130,890 73,612 125,025 119,169
- 73,612 125,025 119,169
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlank Blank Blank - - - - - Blank 550-1210-50100 Salaries & Wages - Regular 48,102 38,665 32,375 83,798 550-1210-50115 Salaries & Wages - Overtime 63 1,843 - - 550-1210-50210 Stipend - Personal - - - 100
Salaries & Wages 48,165 40,508 32,375 83,898
Benefits Account Description - -
550-1210-55200 Federal Tax - Social Security 588 232 1,600 5,075 550-1210-55250 Federal Tax - Medicare 971 644 400 1,124 550-1210-55350 State Tax - Other - - - 15
550-1210-55400 Health Insurance 20,405 7,689 7,000 17,997 550-1210-55500 Dental Insurance - - - 1,506
550-1210-55600 Vision Insurance - - - 77
550-1210-55700 Other Employee Benefits - - - 378
550-1210-55800 Retirement 24,207 15,249 3,000 10,368
550-1210-55900 Unemployment Insurance Exp - 87 112 714
550-1210-55950 Workers Compensation Insurance 9,193 1,900 1,500 1,631 Benefits 55,364 25,801 13,612 38,885
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(7) Blank(8) Blank(9) - - - - - 550-1210-61000 Communications 178 147 1,500 Proposed6,500 550-1210-61200 Insurance - General Liability 11,960 7,771 6,500 550-1210-61300 Dues and Subscriptions - - - 5,000
550-1210-61600 Office & Admin Supplies - - - 15,000
550-1210-61730 Advertising and Marketing - - - 500
550-1210-61900 Other Departmental Expense 45,664 1,680 - 500 550-1210-63100 Maintenance supplies 16,469 21,471 20,000 550-1210-63140 Vehicle Maintenance - 790 1,000
550-1210-63200 Utilities 14,609 11,147 11,000
Operating Expenses 88,879 43,006 40,000 27,500
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
104
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(7) Blank(8) Blank(9) - - - 550-1210-65400 Professional Svcs - - - Proposed 80,000
550-1210-65460 Contract - Other 13,754 40,511 30,000 30,000 550-1210-67200 Rents & Leases - - - 2,000
550-1210-68400 Travel & Lodging - 743 4,000 4,000
550-1210-68500 Conferences & Meetings - - - 6,000
550-1210-68975 Misc Fees 3,402 1,712 2,000
550-1210-69300 Administration & Overhead 14,258 6,064 5,575 5,854 550-1210-71110 Internal Service Charge-ISF-IT - - 500
550-1210-76000 Capital Purchases 156,561 (6,408) 6,500
Other Expenses 187,975 42,622 48,575 127,854
Total Revenues 119,169
Account String Blank(1) Blank(3) Blank(4) Blank(5) Blank(7) Blank(8) Blank(9) Total Expenses 278,137 - - - Proposed
105
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106
City of Willits
Proposed Budget: Fiscal Year 2024-2025
Fund 600 Sucessor Agency
Department 6000 Sucessor Agency
Account Type & Account String* BlankBlankBlank Blank BlankBlankBlankBlankBlankBlankBlankBlankBlank Blank Blank Blank Revenues BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlankBlankBlankBlankBlank Blank Blank Blank 600-6000-41110 Property Taxes - Current Secured 647,866.00 529,957.39 - 350,131.00 600-6000-49200 Administration & Overhead (36,306.00) - - Revenues 611,560 529,957 - 350,131
611,560 529,957 - 350,131
Salaries BlankBlankBlank Blank Account Description BlankBlankBlankBlankBlankBlankBlankBlank - - - - - Blank 600-6000-50100 Salaries & Wages - Regular 5,050.96 4,837.41 16,400.00 15,767.00 600-6000-50115 Salaries & Wages - Overtime - 18.59 - -
600-6000-50210 Stipend - Personal - - - 169.00
600-6000-50240 Administrative Buyout 249.08 954.68 - 100.00 Salaries & Wages 5,300 5,811 16,400 16,036
Benefits Account Description - -
600-6000-55200 Federal Tax - Social Security 317.02 37.40 100.00 1,020.00 600-6000-55250 Federal Tax - Medicare 156.54 66.54 - 229.00 600-6000-55350 State Tax - Other - - - 1.00
600-6000-55400 Health Insurance 9,708.28 3,436.11 1,000.00 2,894.00 600-6000-55500 Dental Insurance - - - 209.00
600-6000-55600 Vision Insurance - - - 1.00
600-6000-55700 Other Employee Benefits - - - 110.00
600-6000-55800 Retirement 10,090.62 5,949.19 200.00 2,243.00 600-6000-55900 Unemployment Insurance Exp - 50.19 2,500.00 119.00 600-6000-55950 Workers Compensation Insurance 4,029.30 29.95 1,300.00 48.87 Benefits 24,302 9,569 5,100 6,875
Operating Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(6) Blank(7) Blank(8) Blank(9) - - - - - 600-6000-61000 Communications 10,162.58 5,231.90 5,000.00 Proposed 5,000.00 600-6000-61600 Office & Admin Supplies - - 500.00 500.00 Operating Expenses 10,163 5,232 5,500 5,500
Other Expenses Account String Blank(1) Account Description Blank(3) Blank(4) Blank(5) Blank(6) Blank(7) Blank(8) Blank(9) - - - 600-6000-65400 Professional Svcs 1,000.00 - 8,000.00 Proposed 8,000.00 600-6000-65460 Contract - Other 4,368.00 - 19,000.00 19,000.00 600-6000-73000 Debt Service Principal - 302,364.00 324,130.00 324,782.00 600-6000-73100 Interest Exp 51,782.46 11,182.22 3,848.00 3,849.00 Other Expenses 57,150 313,546 354,978 355,631
Total Revenues 350,131
Total Expenses 384,042
Actual
FY 2021-22
Actual
Unaudited
FY 2022-23
Budgeted
FY 2023-24
Proposed
FY 2024-25
107
City Construction In Program (Fund 400) Project # Account Transfer Account String 2024-2025 2025-2026 2026-2027 West Mendocino Rehabilitation Project 400-4990-80245 400-4990-76000 1,000,000 - - State & Marin Streets Rehabilitation Project 400-4990-80245 400-4990-76000 - 1,200,000 -Baechtel Road Rehabilitation Project 400-4990-80245 400-4990-76000 - - 1,500,000 City Hall Stucco Repair 150-1000-80150 400-4990-76000 300,000 Arts Center Elevator 150-1000-80150 400-4990-76000 25,000 Monument Electronic Sign 150-1000-80150 400-4990-76000 50,000Babcock Fountain Repair 150-1000-80151 400-4990-76000 20,000Rec Grove Stage Repair 150-1000-80152 400-4990-76000 175,000 Security Cameras 150-1000-80153 400-4990-76000 20,000Signage at Parks 150-1000-80154 400-4990-76000 10,000 E. Valley St. Bridge 400-4990-80245 400-4990-76000 100,000 100,000 100,000 Total Government Wide CIP $ 1,700,000 $ 1,300,000 $ 1,600,000 Sewer Construction In Program (Fund 410) Project # Account Transfer Account String 2024-2025 2025-2026 2026-2027 Line Replacement 410-4991-80510 410-4991-76000 50,000 50,000 50,000 Maintenance building 410-4991-80510 410-4991-76000 200,000 - - Langemann Gate Replacement 410-4991-80510 410-4991-76000 100,000 - -Clarifier Rehabilitation (New Drive South Clarifier) 410-4991-80510 410-4991-76000 250,000 - -Storm Pond Vegetation Removal 410-4991-80510 410-4991-76000 - 300,000 320,000 Sewer Line Replacement Project 410-4991-80510 410-4991-76000 350,000 - - TV Truck Upgrade (software/hardware) 410-4991-80510 410-4991-76000 50,000 - - Solar PV System 410-4991-80510 410-4991-76000 2,822,400 Coast/Hwy 20 Main Replacement 410-4991-80510 410-4991-76000 - 70,000 - Influent Vaughn Chopper Pumps 410-4991-80510 410-4991-76000 130,000 - -East Oak Street Main Replacement 410-4991-80510 410-4991-76000 - 180,000 - New Tractor/Mower 410-4991-80510 410-4991-76000 150,000 - - New Backhoe (40%) 410-4991-80510 410-4991-76000 70,000 - - Pipe Patching 410-4991-80510 410-4991-76000 - 20,000 20,000 Manhole Refurbishment 410-4991-80510 410-4991-76000 - 75,000 75,000West Mendocino Phase II PPP 2025 410-4991-80510 410-4991-76000 - 100,000 Upgrade Irrigation Line (Biosolids Field) 410-4991-80510 410-4991-76000 100,000 - - Replace Fan Press 410-4991-80510 410-4991-76000 - 400,000 - Total Sewer CIP $ 4,272,400 $ 1,195,000 $ 465,000

CITY OF WILLITS

CIP BUDGET
Fiscal Year 2024-25
Capital Improvement Program Project Budgets by Fund
108

CITY OF WILLITS

CIP BUDGET
Fiscal Year 2024-25
Capital Improvement Program Project Budgets by Fund
Water Construction In Progress (Fund 430) Project # Account Transfer Account String 2024-2025 2025-2026 2026-2027 West Mendocino Phase II PPP 2025 430-4993-80530 430-4993-76000 - 100,000 - Raw Water Pump Replacement 430-4993-80530 430-4993-76000 - 100,000 - Relocate & Upgrade Water Main on Trestle 430-4993-80530 430-4993-76000 210,000 - - Steel Waterline Replacement 430-4993-80530 430-4993-76000 1,050,000 - -Northbrook Pump House 430-4993-80530 430-4993-76000 60,000 - - 3 MG Tank Refurbishment 430-4993-80530 430-4993-76000 - 200,000 -

1.5 MG Tank Refurbishment 430-4993-80530 430-4993-76000 - - 150,000 Sherwood Pump Station 430-4993-80530 430-4993-76000 60,000 - - SWTP Filter Media Replacement 430-4993-80530 430-4993-76000 100,000 - SWTP GAC Filters 430-4993-80530 430-4993-76000 - 750,000 - Groundwater Resiliency Improvement Project 430-4993-80530 430-4993-76000 750,000 - - Centennial Inflatable Spillway Gates 430-4993-80530 430-4993-76000 800,000 - - Total General Fund $ 2,930,000 $ 1,250,000 $ 150,000
Parks Fund (450) Project # Account Transfer Account String 2024-2025 2025-2026 2026-2027 1050 Rec Grove Tree Management 450-4995-65400 27,000 27,000 27,000 Total Parks Fund $ 27,000 $ 27,000 $ 27,000
Sales Tax Transporation Improvement Fund (245) Project # Account Transfer Account String 2024-2025 2025-2026 2026-2027 2020 Pavement Preservation Project 245-4300-68825 400,000 400,000 400,000 2020 Annual Striping Project 245-4300-68825 60,000 60,000 60,0002020 West Mendocino Rehabilitation Project 245-4300-88400 1,000,000 - - 2020 State & Marin Streets Rehabilitation Project 245-4300-88400 - 1,200,000 - 2020 Baechtel Road Rehabilitation Project 245-4300-88400 - - 1,500,000 2020 E. Valley St. Bridge 245-4300-88400 100,000 100,000 100,000 Total Transportation Improvement Fund $ 1,560,000 $ 1,760,000 $ 2,460,000 Measure K Fund (150) Project # Account Transfer Account String 2024-2025 2025-2026 2026-2027 1050 Rec Grove Tree Management 450-4995-65400 27,000 27,000 27,000 Total Parks Fund $ 27,000 $ 27,000 $ 27,000
109

CITY OF WILLITS

CIP BUDGET
Fiscal Year 2024-25
Capital Improvement Program Project Budgets by Fund
Sewer Fund (510) Project # Account Transfer Account String 2024-2025 2025-2026 2026-2027 5011 Line Replacement 510-4113-80410 50,000 50,000 50,0005011 Maintenance building 510-4113-80410 200,000 - - 5011 Langemann Gate Replacement 510-4113-80410 100,000 - - Clarifier Rehabilitation (New Drive South Clarifier) 510-4113-80410 250,000 - - 5011 Storm Pond Vegetation Removal 510-4113-80410 - 300,000 320,000 5011 Sewer Line Replacement Project 510-4113-80410 350,000 - - 5011 TV Truck Upgrade (software/hardware) 510-4113-80410 50,000 - -5011 Coast/Hwy 20 Main Replacement 510-4113-80410 - 70,000 - 5011 Influent Vaughn Chopper Pumps 510-4113-80410 130,000 - - 5011 East Oak Street Main Replacement 510-4113-80410 180,000 - 5011 New Tractor/Mower 510-4113-80410 150,000 -
5011 New Backhoe (40%) 510-4113-80410 70,000 -
Solar PV System 510-4113-80410 2,822,400
5011 Pipe Patching 510-4111-61850 20,000 20,000 20,0005011 Manhole Refurbishment 510-4111-61850 75,000 75,000 75,0005011 West Mendocino Phase II PPP 2025 510-4113-80410 100,000 5013 Upgrade Irrigation Line (Biosolids Field) 510-4113-80410 100,000 - - 5013 Replace Fan Press 510-4113-80410 - 400,000 -
Total Sewer Assets/Projects $ 4,367,400 $ 1,195,000 $ 465,000 110

CITY OF WILLITS

CIP BUDGET
Fiscal Year 2024-25
Capital Improvement Program Project Budgets by Fund
Water Fund (530) Project # Account Transfer Account String 2024-2025 2025-2026 2026-2027 5031 West Mendocino Phase II PPP 2025 530-4133-88430 - 100,000 - 5031 Raw Water Pump Replacement 530-4133-88430 - 100,000 - 5031 Relocate & Upgrade Water Main on Trestle 530-4133-88430 210,000 - - 5031 Steel Waterline Replacement 530-4133-88430 1,050,000 - -5033 Solar Array Inverter Replacement 530-4131-61850 30,000 - -5031 Northbrook Pump House 530-4133-88430 60,000 - -5031 3 MG Tank Refurbishment 530-4133-88430 - 200,000 - 5031 1.5 MG Tank Refurbishment 530-4133-88430 - - 150,000 5031 Sherwood Pump Station 530-4133-88430 60,000 - -5031 SWTP Filter Media Replacement 530-4133-88430 - 100,000 - 5031 SWTP GAC Filters 530-4133-88430 - 750,000 -5032 Groundwater Resiliency Improvement Project 530-4133-88430 750,000 - - 5033 Backwash Ponds Repair 530-4131-61850 - 200,000 -
5033 Valve repair and replacement 530-4131-61850 50,000 50,000 50,0005033 Infrastructure and Reservoir Management 530-4131-61850 50,000 50,000 50,0005033 Centennial Inflatable Spillway Gates 530-4133-88430 800,000 - - 5033 Maintenance and repair of plant access roads and fences 530-4131-61850 20,000 20,000 20,000 Total Budgeted Water Assets/Projects $ 3,080,000 $ 1,570,000 $ 270,000 111
Resolution No. 2024- Page 1 of 2 August 14, 2024
RESOLUTION NO. 2024-________

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPROVING AND

ADOPTING THE ANNUAL OPERATING BUDGET FOR THE CITY OF WILLITS FOR FISCAL YEAR 2024-25.

WHEREAS, the City’s Capital Improvement Program was developed by various City Departments that assembled a slate of proposed capital improvement projects covering the period of Fiscal Year 2024-25; and
WHEREAS, a Capital Improvement Program should be in place as a planning and budgeting tool for the improvement of City facilities and infrastructure, to be reviewed and updated annually; and
WHEREAS, the City Manager has heretofore prepared and submitted to the City Council a proposed annual operating budget for the City of Willits for the Fiscal Years 2022-2024; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Willits Proposed Annual Operating Budget for the Fiscal Year of 2024-2025, attached hereto as Exhibit A, and incorporated by this reference, is hereby approved and adopted as the Operating Annual Budget for the City of Willits for the Fiscal Year of 2024-25 with the following understandings:

1. Additions and deletions of temporary part-time job classifications by the City Manager as needed to meet the needs of the City; and administrative downgrades of regular permanent positions to existing lower-level job classifications; and

2. Authorization to move City Manager contingency funds to other Departments or funds as necessary to cover unexpected costs; and

3. Acceptance and appropriation of grant awards whereby the grant program has been authorized by the City Council in prior years, and the revenues and expenditures are of an equal amount; and

4. Addition of capital or non-capital projects for emergency repairs that do not increase overall appropriations and are within the City Manager’s spending limits; and

5. Carryover of FY 2023-24 appropriations related to equipment purchases that were delayed; and

6. Inclusion of any existing capital projects which are to be carried forward into FY 2024-25 without appropriation of additional funds and exclusion of any other FY 2023-24 projects which are not to be carried forward into 2024-25; and

7. Inclusion of any existing capital projects which are to be carried forward into FY 2024-25 without appropriation of additional funds and exclusion of any other FY 2023-24 projects which are not to be carried forward into 2024-25; and

8. Authorization to increase appropriations for monies received from developer deposits for expenditure by City staff on cost reimbursement projects; and

9. Authorization to increase appropriations during the year to transfer assets within an Enterprise Funds for the purposes of capitalization; and Commented [BB1]: Should this be FY 2022-24?
Commented [BB2]: Should this be FY 2022-24?
Commented [BB3]: Should this be FY 2022-24?
Resolution No. 2024- Page 2 of 2 August 14, 2024

10. Authorization to increase appropriations to record non-cash transactions in accordance with Generally Accepted Accounting Principles (GAAP); and

11. Inclusion of any existing non-capital or major maintenance projects which are to be carried forward into FY 24-25 from FY 23-24, without appropriation of additional funds; and

12. Inclusion of any existing non-capital or major maintenance projects which are to be carried forward into FY 24-25 from FY 23-24, without appropriation of additional funds; and

13. Incorporation of approved budget adjustments from FY 2023-24 which affect the FY 2024-25 budget, or for projects/purchases that have been delayed and which are not reflected in the budget document; and

14. Incorporation of approved budget adjustments from FY 2023-24 which affect the FY 2024-25 budget, or for projects/purchases that have been delayed and which are not reflected in the budget document; and

15. The carry forward or adjustment of revenues and expenditures for grant-funded activities, in which the expenditures and the revenues must be “balanced”; and

16. Other administrative or accounting adjustments and corrections which are necessary to move funds, and which are in accordance with the Council’s direction and approval of the budget including the creation of capital project accounts for the purpose of administrative tracking and including, but not limited to substitutions/exchanges of nonGeneral Fund funding sources.

The above and foregoing Resolution was introduced by Councilmember __________ seconded by Councilmember __________, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 14th day of August, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
_____________________________
_________________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk
Commented [BB4]: Should this be FY 2022-24?
Commented [BB5]: Should this be FY 2022-24?
Commented [BB6]: Should this be FY 2022-24?
Commented [BB7]: Should this be FY 2022-24?

Willits City CouncilAugust 14, 2024

Willits City Council
August 14, 2024