Agenda — Willits City Council, September 25, 2024

111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org

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WILLITS CITY COUNCIL
AGENDA
SEPTEMBER 25, 2024 | 6:30 PM | CITY COUNCIL CHAMBERS

1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.

2. PUBLIC COMMUNICATIONS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on the agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

Members of the public are asked to observe the rules of decorum. While the City Council welcomes public criticism of policies, procedures, programs, or services of the agency; behavior that disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and that includes, but is not limited to use of profanity, slurs, yelling from the audience, threatening remarks, physically threatening conduct, or physical or verbal displays of disrespect, will not be tolerated and the individual will be removed immediately.

3. PUBLIC MATTERS

4. ENACTMENT OF ORDINANCES
a. None.

5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.

The following items as presented are before the City Council for approval or denial:
a. City Council Minutes:
i. August 28th.
ii. September 11th.

6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest. a. Business License Activity Report – August 2024.
b. Building Activity Report – August 2024.
c. Accounts Payable Activity Report – August 2024.

7. COMMISSIONS, AGENCIES AND AUTHORITIES
The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency.

8. CITY MANAGER REPORTS AND RECOMMENDATIONS
Willits City Council Agenda – September 25, 2024.

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a. A Five-Year Agreement Between the Willits Chamber of Commerce and the City of Willits for a Quarterly Allocation of 15.11-Percent from the Transient Occupancy Tax. b. Verbal Reports – No Action.
i. Project Updates:
• 2023 Pavement Preservation.
• 2024 Pavement Preservation.
• Main Street Fiber Optic.
• Baechtel Road / PG&E Sidewalk.

9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Adopt a Resolution to Pave Muir and W. Van Lanes as Part of the 2024 Water Main & Sewer Main Replacement Project (Project #2023 / 2024 Underground Utilities Project) for a Probable Cost of $35,000 from the Water & Sewer Enterprise Funds.

Presenting staff member: Walter Kolon, Services & Facilities Director. b. Authorization to Install a Gateway Sign at Highway 20 Park Using $30,000 from the American Recovery Plan Act (ARPA) Budget Allocation.

Presenting staff member: Leiloni Shine, Contract Planner. c. Presentation of Proposed Amendments to the Sidewalk Ordinances Contained in the Willits Municipal Code Title 12, Chapters 12.16 and 12.17.

Presenting staff member: Leiloni Shine, Contract Planner.

10. DEPARTMENT MONTHLY REPORTS – (presented at the second meeting of each month) a. Airport. b. Community Development. c. Finance. d. Police. e. Services & Facilities. f. Utilities.

11. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS

12. GOOD & WELFARE

13. CLOSED SESSION NOTICE
a. Conference with Labor Negotiator Pursuant to Government Code §54957.6 – Agency Negotiator: Brian Bender, City Manager and Patrick Clark, Patrick Clark Consulting.

Employee Organization(s): Management Team.

14. ADJOURNMENT
Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90- days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.

I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.

Dated this 19th day of September 25, 2024.

Delores Pedersen, City Clerk
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7113 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.

Additional Meeting Information for Interested Parties
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM. 111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

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WILLITS CITY COUNCIL

MINUTES
WEDNESDAY AUGUST 28, 2024
Mayor Rodriguez called a regular meeting of the City Council to order at 6:30 p.m., in Council Chambers. The meeting was preceded by the pledge to the flag.

Roll Call: Councilmembers Madge Strong, Larry Stranske, Greta Kanne, Vice Mayor Gerardo Gonzalez and Mayor Saprina Rodriguez were present.

Also present were staff members: Brian Bender, City Manager; Cathy Moorhead, Assistant City Manager; Jim Lance, City Attorney; Dusty Duley, Community Development Director; Manuel Orozco, Finance Director; Walter Kolon, Services and Facilities Director; and Delores Pedersen, City Clerk.

1. Little Lake Fire District Chief Alvarez gave a report of the Little Lake Fire Districts activities for the month of July.
➢ There were 99 calls for service in the month of July. ➢ Held their Annual Open House was a success.
➢ Applying for Grants to help fund smoke and carbon dioxide detectors for seniors and families with children.
➢ The department participated in the following fires: Sites, Blue Nose, Pepperwood, Miner and Park Fires.
➢ Completed the EMT Recertification. This is done monthly. ➢ Regular drill was radio etiquette and radio operations. ➢ The fire department has a new Wildland Fires Rig. Engine 5469. ➢ Had a fundraiser to hopefully purchase new Turnouts. Also looking for grants to help with this expense, a new set of Turnouts costs between $8,000 and $10,000 a set.

2. Public Communications
▪ None presented.

3. Public Matters
a. Presentation of a Proclamation recognizing Laurie Burghardt and her commitment to the community and kindness.

Mayor Rodriguez read the Proclamation and along with Councilmember Kanne, Lisa Kvasnicka, Chamber President and Misty Johnston, Chamber Coordinator, presented Ms.

Burghardt with flowers and certificates from the Chamber.

Willits City Council Minutes of August 28, 2024. Page 2 of 5 b. Noticed Public Hearing - Presentation and Discussion of General Plan Land Use Element Update and Land Use Diagram.
▪ Dusty Duley; Community Development Director presented a Power Point presentation on the General Plan Land Use Element Update and Land Use Diagram. ▪ Objectives: Accommodate growth, encourage infill, expand the City’s Sphere of Influence (SOI), provide adequate facilities and services, provide expanded parks, provide for vital downtown and S. Main Street, provide a logical land use map, streamline permitting, and protect natural resources.

Public Comment:
▪ Citizens of the community spoke for and against expanding the City’s Sphere of Influence (SOI) with emphasis on Exley Lane being removed from the SOI Map. ▪ Tamara Alaniz, Brooktrails General Manager, spoke on behalf of the Brooktrails Community Services District. Ms. Alaniz stated that she was at the City Council Meeting to express Brooktrails appreciation of the City of Willits’ efforts to include Brooktrails in the planning efforts to update the Land Use Element of the General Plan. After reviewing the draft Environmental impact Report (EIR) Brooktrails will be recommending that the City of Willits revise the draft (EIR) to include the information provided by the City’s own wastewater flow data provided by the wastewater flow meters over the past five years. The current EIR is based on a five-year-old Local Agency Formation Commission (LAFCo) Municipal Service Review (MSR). Ms.

Alaniz states that it appears the expansion of the Sphere of Influence (SOI) and the potential population growth would need further analysis, and the proposed expansion may trigger the need to expand the City’s wastewater treatment capacity.

Ms. Alaniz thanked both Dusty Duley, Community Service Director and Brian Bender, City Manager for continuing to maintain the relationship with Brooktrails.

Council direction to Community Development Director, Dusty Duley is as follows:
▪ Language added to Goal LU4 regarding protecting the character of Main Street, North of Hwy 20 to the High School as well as the Commercial Street corridor. ▪ Remove Exley Lane from the Sphere of Influence map.

Public Hearing closed at 8:59 pm.

4. Enactment of Ordinances
None presented.

5. Consent Calendar
The following item(s) are recommended for approval or denial, as follows:
a. City Council Minutes:
i. August 14, 2024.

Public Comment: None presented.

Moved by Strong/Seconded by Stranske and carried unanimously to approve Consent Calendar item(s) (a).

6. Monthly Activity Reports
Matters that do not require action by the City Council but are of public interest. a. Business License Activity Report – July 2024.
b. Building Activity Report – July 2024.

Willits City Council Minutes of August 28, 2024. Page 3 of 5

7. Commissions, Agencies and Authorities
None presented.

8. City Manager Reports and Recommendations+
a. Proposal to install Identification Signs at Babcock, Bud Snider, Haehl, & Recreation Grove Parks.

Council asked to have “paid for with Measure K funds” taken off of the signs.

Public Comment: None presented.

Moved by Rodriguez/Seconded by Gonzalez and carried unanimously to adopt Resolution No. 2024-44 authorizing the installation of identity signs at Babcock, Bud Snider, Haehl Creek, and Recreation Grove Parks.
b. Review of the End of Term Benchmarks as required by the September 28, 2022 Agreement between the Willits Chamber of Commerce and the City for the Allocation of Transient Occupancy Tax. The said benchmarks consist of the following: (a) Increase membership by 10-percent; (b) Develop a reporting system to track promotional and marketing efforts; and (3) A report compiling comments from all members noting what strategy is working and the ones that are not.
▪ Misty Johnston, Chamber Coordinator presented a PowerPoint presentation on the benchmarks.
➢ Developed Local First Willits – to support local businesses during the Covid Pandemic.
➢ Created in 2020 – Love Local Mendo – Online gift cards. ➢ Updated community events. The Car and Bike Show on Main Street in downtown Willits.
➢ Redesigned Website to better serve the members, community and those relocating to Willits.
➢ New membership software.
➢ Revitalized social media accounts.
➢ Utilizing Google Business Profile for better outreach. ➢ Dedicated page on website for Volunteer Opportunities.

Council members expressed their hope that the Community Calendar will be expanded to the whole community as soon as possible.

Public Comment: Tom Mann thanked the Chamber of Commerce and said that they are doing a good job.
c. Verbal Reports – No Action.
i. Update on the 2023 Pavement Preservation Plan.
▪ Walter Kolon, reports that the project is at 85% completion. Expect completion by the third week of September.
ii. Update on the 2024 Pavement Preservation Plan.
▪ Mr. Kolon reports that this project started a little over two weeks ago it is expected to be at 85% if completion of the project by the end of September. With hopes of being completed by mid-October.
iii. Update on the 2024 Underground Utilities Project.
▪ Mr. Kolon reports that the contractor is making very quick progress with hopes of completion within the next couple months.

Willits City Council Minutes of August 28, 2024. Page 4 of 5 ▪ City Manager Bender expressed his gratitude to the two volunteers that stepped up, after the last City Council meeting, to lock the park restrooms each day.

Public Comment: None presented.

9. Department Recommendations (Action Items)
a. Presentation and Possible Adoption of Fiscal Year 2024/2025 Budget.

Public Comment: None presented.
▪ Council expressed concern that there was no explanation of the changes made to the way that funds are tracked in the budget. The new layout makes it hard for the public to understand.
▪ City Manager Bender responded that an addendum would be added with notes on how changes were made internally.

Moved by Gonzalez/Seconded by Kanne and carried unanimously to adopt Resolution No. 2024-45 approving and adopting the Annual Operating Budget for the City of Willits for fiscal year 2024-2025.

10. Department Monthly Reports – (presented at the second meeting of each month). a. Airport.- Nothing more to add.
b. Community Development. - Nothing more to add.
c. Finance. - Nothing more to add.
d. Police Department. - Nothing more to add.
e. Services & Facilities.- Nothing more to add.
f. Utilities. - Nothing more to add.

No action taken.

11. City Council Announcements, Communications and Reports Councilmember Kanne
▪ Expresses her appreciation of Davey Bowles, Building Official, for information he was able to give her on a difficult situation she encountered.

Councilmember Gonzalez
▪ Water/Wastewater Committee –
▪ Reported that Groundwater was being used because of a crack in the clarifier which caused water levels to drop, a second use was due to power outage and the Scada system having a glitch. Water plant has had to increase security due to a break in.

Mayor Rodriguez
▪ Mendocino Transit Authority (MTA)-
▪ Explored how secure they were at the MTA Grounds and on the buses.

Opportunities to increase security were identified.
▪ Mendocino College Route 9 will quit running at 11 pm. each evening.

Willits City Council Minutes of August 28, 2024. Page 5 of 5 ▪ Mendocino Council of Government (MCOG) may have the authority to take MTA’s share of CAREs funds.

Public Comment: None presented.

No action taken.

12. Good & Welfare
▪ Councilmember Strong –
▪ Willits Economic Localization (WELL) sponsored a garden tour open house at the Willits Integrated Service Center (WISC). The WISC has plots available for anyone that would like to grow plants.
▪ WELL along with the Chamber of Commerce is sponsoring a Candidates Forum on October 6th at the Grange. 4:00 pm.
▪ September 21st – is the Harvest Moon Festival.
▪ Mayor Rodriguez
▪ September 7 & 8 – Roots of Motive Power event at the Rec Grove and Willits Youth Soccer Opening Day.
▪ Dusty Duley, Community Development Director, announced that the Brews and Blues event is Saturday, September 1, 2024 at the Recreation Grove Park.

Adjourned to closed session at 10:36

13. Closed Session Notice
a. Conference with Legal Counsel - existing litigation (CA Govt. Code §54956.9 (d)(1)); in the matter of Craig Anthony Gelber vs City of Willits, et al, Case No. 3-23-cv-00681- JSC, United States District Court for the Northern California District.

Willits City Council reconvened to open session at 10:50 p.m. with no action to report from Closed Session.

14. Adjournment
Mayor Rodriguez declared the meeting adjourned at 10:50 p.m. _____________________________
SAPRINA RODRIGUEZ, Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

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WILLITS CITY COUNCIL

MINUTES
WEDNESDAY, SEPTEMBER 11, 2024
Mayor Rodriguez called a regular meeting of the City Council to order at 6:30 p.m., in Council Chambers. The meeting was preceded by the pledge to the flag.

Roll Call: Councilmembers Madge Strong, Larry Stranske, Greta Kanne, Vice Mayor Gerardo Gonzalez and Mayor Saprina Rodriguez were present.

Also present were staff members: Brian Bender, City Manager; Cathy Moorhead, Assistant City Manager; Jim Lance, City Attorney; Dusty Duley, Community Development Director; Manuel Orozco, Finance Director; Davey Bowles, Building Official; Walter Kolon, Services and Facilities Director; Chris Dewey, Interim Police Chief; and Delores Pedersen, City Clerk.

OFF AGENDA ITEM
(Amendments to the agenda require a 4/5ths vote of the City Council).

Motion to add item 9e – Adopt a Resolution to Amend the American Rescue Plan (ARPA) Project’s Budget Table to Allow for the Asbestos Remediation and Flooring Upgrade Project at the Community Center.

Moved by Gonzalez/Seconded by Stranske and carried unanimously to add off agenda item 9e. Adopt a Resolution to amend the American Rescue Plan (ARPA) Project’s Budget Table to allow for the Asbestos Remediation and Flooring Upgrade Project at the Community Center.

2. Public Communications
 None presented.

3. Public Matters
a. Proclamation and Moment of Silence in Remembrance of September 11, 2001.  Mayor Rodriguez read the proclamation and asked the chamber attendees to join in a moment of silence in Remembrance of the events of September 11, 2001. b. Recommend Olga O’Neill for the Library Advisory Board.  Mayor Rodriguez recommended Olga O’Neill to be appointed to the Library Advisory Board. Vice Mayor Gonzalez and Councilmember Stranske spoke in support of Ms.

O’Neill being appointed to the Library Advisory Board.
c. Update from Third District County Supervisor John Haschak.  Supervisor Haschak expressed his gratitude to the Council for recognizing Patriots Day, with a Proclamation, at the opening of the City Council Meeting.

Willits City Council Minutes of September 11, 2024 Page 2 of 6  Spoke in support of the recommendation of Olga O’Neill to the Library Advisory Board.
 The County of Mendocino approved a contract with a contractor to repair the roof and install solar panels on the Library. There are hopes to have this complete before the rainy season starts.
 The Covelo library was recognized as the greatest Small-town library in America.  The County of Mendocino is working on a Noise Ordinance, this will be presented at the Board of Supervisors meeting on September 24, 2024.  The County of Mendocino was awarded $2,000,000 through the Building Resilient Infrastructure and Communities Grant (BRIC). Sherwood Rd and the Willits Airport will benefit from this grant.
 Supervisor Haschak with be speaking about campaign finance at the next Board of Supervisors meeting.
 Groundbreaking for the new Psychiatric Facility took place on August 21st. Hopes for completion to take place during the fall of 2025.
 County Council had a new interpretation of the Cannabis Ordinance which would double to size limit of cultivation space to twenty thousand square feet. Supervisor Haschak felt that the Board of Supervisors needed to make a decision to the policy.

The Board decided to keep the cultivation space to ten thousand square feet as originally intended.
 Supervisor Haschak and Supervisor Gjerde had meetings with Amtrak. There will now be one stop per day in Willits, with additional stops in Laytonville and Leggett.  Salary increases for the Supervisor passed 2/3 with Supervisor Haschak was one of the no votes. Supervisor Haschak feels they should wait until the County has a structurally balanced budget.
 Mobile Outreach Unit that is available to County residents that are having an emotional crisis is operational twenty-four hours a day seven days a week.  Redwood Region Rising was held in early August. Supervisor Haschak discovered at the meeting that Mendocino County has similar economic development stressors as all the other surrounding counties.
 Vice mayor Gonzalez inquired if Greyhound is still in business. Supervisor Haschak confirmed that they are not.
d. Noticed Public Hearing: Review and Possible Adoption of the City of Willits’ Emergency Operations Plan | Part 1 Base Plan.
 Logan Shine, Contract Planner, presented a PowerPoint presentation on the Willits Emergency Operations Plan.
 Councilmember Stranske expressed there needs to be more assistance identified in the plan for the City Manager. Vice Mayor Gonzalez explained that the City Manager has the authority to direct staff to assist with situations in the event of an emergency situation as well as reach out to outside agencies for assistance.  Vice Mayor Gonzalez expressed the need to have evacuation routes in the plan.  Vice Mayor Gonzalez stated that the plan is a good start and feels that the City Council needs to adopt the plan for legal purposes but there is still more work to be done.  Mayor Rodriguez expressed concerns over the lack of access to the FEMA trailer during the last emergency situation, the Mayor would also like to see Brooktrails Community Services District Emergency Plan to allow for ease of working with Brooktrails during an emergency situation.
 Mayor Rodriguez pointed out that on page fifteen of the plan is missing links to the City of Willits Emergency Information Website, Social Media and Future Technology, they all say, “insert link”.
 Mayor Rodriguez would also like it identified in the plan what the plan is for mass care and shelter.

Willits City Council Minutes of September 11, 2024 Page 3 of 6  Mayor Rodriguez would like there to be a defined role for Council Members to receive information that they are able to disburse.
 Councilmember Kanne expressed the need for guidelines regarding the Brown Act identified in the plan. An example she used was a phone tree, the City Manager contacts the Mayor and how would the Mayor be able to share the information with the Council without violating the Brown Act.
 Councilmember Kanne would like to see what is identified in the plan to actually implemented.
 All of the Councilmembers would like to have emergency contact information listed in the plan.
 City Manager Bender explained that some of the purpose of the plan is to identify the City Manager as the lead point of contact so that he/she may be able to disburse the information or identify someone to assist with this.

Public Comment:
 Supervisor Haschak stated that during the Covid Pandemic the county was having nightly meetings to update the Supervisors which allowed them to be able to answer the public’s questions when they were asked.
 Sydnee Bowers expressed concern over the lack of a plan not already existing and is there a back up plan. Vice Mayor Gonzalez responded that there is already a plan in existence, this is an update of the plan.
 Councilmember Strong inquired about a timeline for when the plan will be updated with what should be done during specific emergency situations and the requests that council has made.
 Mayor Rodriguez asked for a timeline to be brought back to council identifying what the plan is when it comes to fire, earthquakes and floods. City Manager Bender responded that in the next two to three months Community Development would be bringing the Emergency Flood Plan to council.
 City Manager Bender states that a scope of work would be put together identifying how the Emergency Operations Plan can be refined. The intent is to bring this back to council in the next couple months.

Moved by Gonzalez/Seconded by Strong and carried 4/1 with Stranske dissenting to adopt Resolution No. 2024-46 adopting the 2024 Emergency Operations Plan (EOP), Part 1: Basic Plan.
e. Notice Public Hearing: Presentation and Discussion of General Plan Land Use Element Update with a Focus on Proposed land Use Designations and Land Use Maps.  Dusty Duley, Community Development Director presented a PowerPoint presentation on the Land Use Element.

Public Comment:
 Robin Leler expressed gratitude to Dusty Duley, Community Development director working with her to be able to keep her home zoned for commercial use.  Tamara Alaniz, Brooktrails General Manager, expressed her appreciation for the changes that were made to the Land Use Element. As the City plans and moves forward for growth, she urged PlanWest to use the existing recorded wastewater data to determine capacity and the ability to grow rather than the LAFCo Municipal Service review number from 2019.
 Matthew Alaniz expressed concern over having this plan needing to be passed now rather than after elections. Mr. Alaniz feels it is being rushed.  Councilmember Strong responded that the present sitting Councilmembers have been through multiple presentations on the General Plan Land Use Element and the Sphere of Influence, they have a history of knowledge, and she does not see anything Willits City Council Minutes of September 11, 2024 Page 4 of 6 inappropriate for the current council to go forward with the process that began two years ago.
 Victor Hollister, North Fork Lumber Company, inquired as to how their land zoning proposal is separate from the General Plan Land Use Element?  Mr. Duley responded that staff is working with the applicant to obtain the information needed to move forward with the CEQA determination. The two key issues that staff is aware of related to the rezoning is the understanding that the log yard is a water intensive project, it is the understanding by comments council has made, that the log yard supply their own water to support the expanded log yard, the second concern is shared by the City of Willits and the Little Lake Fire District, they want the log yard to have fire suppressant resources on site.

4. Enactment of Ordinances
None presented.

5. Consent Calendar
The following item(s) are recommended for approval or denial, as follows:
a. City Council Minutes:
i. August 28, 2024. Pulled by City Clerk.

Public Comment: None presented.

6. Monthly Activity Reports
Matters that do not require action by the City Council but are of public interest. a. None presented.

7. Commissions, Agencies and Authorities
None presented.

8. City Manager Reports and Recommendations+
a. Verbal Reports – No Action.
i. Project Updates:
 2023 Pavement Preservation.

At 85% completion, hopes to complete the project by the end of September.  2024 Pavement Preservation.

Argonaut is progressing very fast with the project and expects to complete the project by the end of October.
 2024 Underground Utilities.

Argonaut expects to complete this project by early November.  Main Street Fiber Optic.

Arcadian should have this phase of the project complete in about a week and a half.
 PG&E groundbreaking of the Baechtel Road project was on September 6th.

PG&E’s public outreach has contacted over two hundred residents and businesses that are in the area of the project.

Public Comment: None presented.

9. Department Recommendations (Action Items)
a. Approval of a Services Agreement Between the County of Mendocino and the City of Willits for After-Hours Police Services, in an Amount not to Exceed $18,000 and Budget Amendment to Fund 100.2000.65400 in the Amount $18,000.

Presenting Staff Member: Chris Dewey, Interim Police Chief.

Public Comment: None presented.

Willits City Council Minutes of September 11, 2024 Page 5 of 6 Moved by Gonzalez/Seconded by Kanne and carried unanimously to adopt Resolution No. 2024-47 approving an agreement with the County of Mendocino for the performance of supplemental law enforcement services within the City of Willits by the Mendocino County Sheriff’s Office
b. Discussion and Acceptance of an Explanatory Addendum to Fiscal Year 2024-2025 Budget.

Presenting Staff Member: Manuel Orozco, Finance Director / City Treasurer.

Public Comment: None presented.

Moved by Strong/Seconded by Kanne and carried unanimously to adopt Resolution No. 2024-48 approving the inclusion of an explanatory addendum to the Annual Operating Budget for the City of Willits for Fiscal Year 2024-2025. c. Adoption of Resolution Identifying the Proposed Project List for SB1: Road Repair and Accountability Act for Fiscal Year 2024/2025.

Presenting Staff Member: Walter Kolon, Services and Facilities Director.

Public Comment: None presented.

Moved by Gonzalez/Seconded by Stranske and carried unanimously to adopt Resolution No. 2024-49 to replace a previously adopted resolution authorizing the submittal of the 2025 Pavement Preservation Project to the California Transportation Commission (CTC) in order to receive Fiscal Year 2024/2025 apportionment of SB1 Road Maintenance and Rehabilitation Account (RMRA) Funding.
d. Approval of the City of Willits Local Road Safety Action Plan (LRS/AP) completed September 2024.

Presenting Staff Member: Walter Kolon, Services and Facilities Director.

Public Comment: None presented.

Moved by Gonzalez/Seconded by Stranske and carried unanimously to adopt Resolution No. 2024-50 to accept the 2024 Willits Local Road Safety Action Plan. e. Adopt a Resolution to Amend the American Rescue Plan (ARPA) Project’s Budget Table to Allow for the Asbestos Remediation and Flooring Upgrade Project at the Community Center.

Presenting Staff Member: Walter Kolon, Services and Facilities Director.

Councilmember Kanne expressed concern about the cost of the project.

Public Comment: None presented.

Moved by Strong/Seconded by Gonzalez and carried 4/1 with Kanne dissenting to adopt Resolution No. 2024-51 to amend the American Rescue Plan (ARPA) Project’s budget table to allow for the asbestos remediation and flooring upgrade project at the Community Center.

10. Department Monthly Reports – (presented at the second meeting of each month). a. None presented.

No action taken.

Willits City Council Minutes of September 11, 2024 Page 6 of 6

11. City Council Announcements, Communications and Reports Councilmember Kanne
 Mendocino County Museum – Created an addendum to bylaws, not enough voting members. New Bylaws would allow them to have a quorum with less members.

Councilmember Stranske
 Councilmember Kanne contacted someone to get rid of train cars, Councilmember Stranske wished her luck.

Councilmember Gonzalez
 League of California Cities/Redwood Empire Division – Meets September 13, 2024.
 Water/Wastewater Committee –
 Local Agency Formation Commission (LAFCo) -
Mayor Rodriguez
 Mendocino Transit Authority (MTA)- MTA was taking care of everyday business during their last meeting.
 Measure I Bond Oversight Committee – No longer serving on the committee.

Public Comment: None presented.

No action taken.

12. Good & Welfare
 Councilmember Strong – Willits Economic Localization (WELL) newsletter is out for September and October. The main event that WELL is promoting is the Candidates forum scheduled for October 6th.
 Mayor Rodriguez – Harvest Moon is on September 21, 2024.

13. Closed Session Notice
a. None

14. Adjournment
Mayor Rodriguez declared the meeting adjourned at 10:10 p.m.

For more information on the September 11, 2024 Willits City Council Meeting please view the recording on YouTube.
_____________________________
SAPRINA RODRIGUEZ, Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
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7299 BP Walia Inc Gurpreet K Walia 898 S Main St Willits, CA 95490 9/4/2024 Gas station
7300 The Fine Print Shelby Geremia 1505 S Main St STE C Willits, CA 95490 9/4/2024 Notary/Livescan,Fingerprinting
7301 Terp Hogz Jon Orantes 95 S Main St Willits, CA
95490 9/4/2024 Online Sales
7302 A1 Crane Academy LLC Lance Fruge 304 San Francisco Ave Willits, CA 95490 9/16/2024 Crane Training and Certification 7303 Sky Valley Eng. Services Inc Douglas Wirth 1350 Hayes St STE - B5, Benicia, CA 94510 9/16/2024 Engineering Services
New Business License - August 2024
Permit Summary Report (Total Fees Paid)
Current
Month
August 2024
Month Last
Year
August 2023
Current Yr-ToDate
7/1/2024 -
8/31/2024
Last Yr-ToDate
7/1/2023 -
8/31/2023
Building
Count 6 8 10 14
Total Fees $2,327.19 $3,162.86 $4,032.56 $5,126.02
Fees Paid $2,327.19 $3,162.86 $4,032.56 $5,126.02
Total Valuation 84,000.00 126,289.59 147,000.00 208,075.35 Total Square Feet 0 0 2,486 0
Administrative $862.21 $1,062.41 $1,333.94 $1,662.57
BSF $7.00 $11.00 $11.00 $18.00
Building Department (OTC Permit
Fees)
$0.00 $0.00 $81.00 $108.00
Building Department (Permit Fees) $1,326.50 $1,887.20 $2,373.50 $2,999.79 Building Miscellaneous Fees $0.00 $0.00 $0.00 $0.00
GPM $117.60 $176.81 $205.80 $291.31
SMIP Commercial $5.32 $15.90 $15.12 $33.53
SMIP Residential $8.56 $9.54 $12.20 $12.82
Demolition
Count 1 1 1 1
Total Fees $81.25 $730.75 $81.25 $730.75
Fees Paid $81.25 $730.75 $81.25 $730.75
Total Valuation 2,500.00 27,200.00 2,500.00 27,200.00
Total Square Feet 1,000 1,885 1,000 1,885
Administrative $0.00 $269.08 $0.00 $269.08
BSF $1.00 $2.00 $1.00 $2.00
Building Department (OTC Permit
Fees)
$0.00 $0.00 $0.00 $0.00
Building Department (Permit Fees) $76.25 $413.97 $76.25 $413.97 Building Miscellaneous Fees $0.00 $0.00 $0.00 $0.00
GPM $3.50 $38.08 $3.50 $38.08
SMIP Commercial $0.00 $7.62 $0.00 $7.62
SMIP Residential $0.50 $0.00 $0.50 $0.00
Electrical
Count 5 1 6 3
Total Fees $492.95 $56.90 $671.07 $399.05
Fees Paid $492.95 $56.90 $671.07 $399.05
Total Valuation 10,500.00 1,000.00 19,500.00 9,300.00
Total Square Feet 1,500 0 1,500 0
Administrative $0.00 $54.00 $0.00 $139.96
BSF $5.00 $1.00 $6.00 $3.00
Building Department (OTC Permit
Fees)
$432.00 $0.00 $594.00 $108.00
Building Department (Permit Fees) $38.75 $0.00 $38.75 $132.25 B
uildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$14.70$1.40$27.30$13.02
SMIPCommercial $0.50$0.00$3.02$1.82
SMIPResidential $2.00$0.50$2.00$1.00
Grading
Count0000
Total Fees$0.00$0.00$0.00$0.00
FeesPaid$0.00$0.00$0.00$0.00
Total Valuation0.000.000.000.00
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$0.00$0.00$0.00$0.00
BuildingDepartment(OTCPermit
Fees)
$0.00$0.00$0.00$0.00
BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$0.00
SMIPResidential $0.00$0.00$0.00$0.00
Mechanical Count
0323
Total Fees$0.00$351.22$240.37$351.22
FeesPaid$0.00$351.22$240.37$351.22
Total Valuation0.0033,470.0014,178.0033,470.00
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$0.00$3.00$2.00$3.00
BuildingDepartment(OTCPermit
Fees)
$0.00$297.00$216.00$297.00
BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$46.86$19.85$46.86
SMIPCommercial $0.00$0.00$1.26$0.00
SMIPResidential $0.00$4.36$1.26$4.36
Plumbing
Count1121
Total Fees$83.90$179.90$175.98$179.90
FeesPaid$83.90$179.90$175.98$179.90
Total Valuation1,000.004,500.007,000.004,500.00
Total SquareFeet0000
Administrative$0.00$67.76$0.00$67.76
BSF$1.00$1.00$2.00$1.00
BuildingDepartment(OTCPermit
Fees)
$81.00$0.00$162.00$0.00
BuildingDepartment(PermitFees)$0.00$104.25$0.00$104.25
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$1.40$6.30$9.80$6.30
SMIPCommercial $0.00$0.00$1.68$0.00
SMIPResidential $0.50$0.59$0.50$0.59
Re-Roof
Count5698
Total Fees$648.67$482.41$1,087.34$676.21
FeesPaid$648.67$482.41$1,087.34$676.21
Total Valuation147,100.0047,322.00214,858.9266,802.00
Total SquareFeet7,14007,1400
Administrative$0.00$0.00$0.00$0.00
BSF$9.00$5.00$14.00$7.00
B
uildingDepartment(OTCPermit
Fees)
$405.00$405.00$729.00$567.00
BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$205.94$66.25$300.80$93.52
SMIPCommercial $17.92$0.00$29.12$0.00
SMIPResidential $10.81$6.16$14.42$8.69
SewerLateral Inspection
Count0000
Total Fees$0.00$0.00$0.00$0.00
FeesPaid$0.00$0.00$0.00$0.00
Total Valuation0.000.000.000.00
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$0.00$0.00$0.00$0.00
BuildingDepartment(OTCPermit
Fees)
$0.00$0.00$0.00$0.00
BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$0.00
SMIPResidential $0.00$0.00$0.00$0.00
Solar
Count0103
Total Fees$0.00$518.14$0.00$1,500.15
FeesPaid$0.00$518.14$0.00$1,500.15
Total Valuation0.0011,200.000.0030,811.20
Total SquareFeet0000
Administrative$0.00$0.00$0.00$100.00
BSF$0.00$1.00$0.00$3.00
BuildingDepartment(OTCPermit
Fees)
$0.00$500.00$0.00$1,350.00
BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$15.68$0.00$43.14
SMIPCommercial $0.00$0.00$0.00$0.00
SMIPResidential $0.00$1.46$0.00$4.01
Total Count18213033
Total Fees$3,633.96$5,482.18$6,288.57$8,963.30
Total FeesPaid$3,633.96$5,482.18$6,288.57$8,963.30
Total Valuation245,100.00250,981.59405,036.92380,158.55 Total SquareFeet9,6401,88512,1261,885
Total Administrative$862.21$1,453.25$1,333.94$2,239.37
Total BSF$23.00$24.00$36.00$37.00
Total BuildingDepartment(OTC
PermitFees)
$918.00$1,202.00$1,782.00$2,430.00
Total BuildingDepartment(Permit
Fees)
$1,441.50$2,405.42$2,488.50$3,650.26
Total BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
Total GPM$343.14$351.38$567.05$532.23
Total SMIPCommercial $23.74$23.52$50.20$42.97
Total SMIPResidential $22.37$22.61$30.88$31.47
User:

Printed: 9/12/2024 - 3:08 PM
Checks for Approval
Accounts Payable
[email protected]
Check Number Check Date Fund Account Name Vendor Name Amount 2952 07/30/2024 Other Departmental Expense CA Department of Tax and Fee Admin 514.00 Check Total: 514.00
0 07/05/2024 900 Pool Cash - Claim on Cash Retirement Payable ER CalPERS 2,363.42 0 07/05/2024 900 Pool Cash - Claim on Cash Federal Medicare Payable ER EFTPS - IRS Payments 2,874.96 0 07/05/2024 900 Pool Cash - Claim on Cash Fed Income Taxes Payable EE EFTPS - IRS Payments 19,916.01 0 07/05/2024 900 Pool Cash - Claim on Cash Other EE Payable EE Voluntary AMFID 182.82 0 07/05/2024 900 Pool Cash - Claim on Cash Retirement Payable ER CalPERS 5,908.13 0 07/05/2024 900 Pool Cash - Claim on Cash Retirement Payable EE CalPERS 3,354.76 0 07/05/2024 900 Pool Cash - Claim on Cash Deferred Comp Payable EE Empower Retirement 3,045.00 0 07/05/2024 900 Pool Cash - Claim on Cash Retirement Payable EE CalPERS 2,400.08 0 07/05/2024 900 Pool Cash - Claim on Cash Federal Medicare Payable EE EFTPS - IRS Payments 2,915.90 0 07/05/2024 900 Pool Cash - Claim on Cash Retirement Payable ER CalPERS 6,361.45 0 07/05/2024 900 Pool Cash - Claim on Cash State Taxes Other - ER EDD - Employment Development Dept 3.54 0 07/05/2024 900 Pool Cash - Claim on Cash Fed Social Security Payable EE EFTPS - IRS Payments 12,531.45 0 07/05/2024 900 Pool Cash - Claim on Cash Fed Social Security Payable ER EFTPS - IRS Payments 12,412.91 0 07/05/2024 900 Pool Cash - Claim on Cash Other EE Payable EE Voluntary AMFID 152.11 0 07/05/2024 900 Pool Cash - Claim on Cash State Income Taxes Payable EE EDD - Employment Development Dept 8,112.26 0 07/05/2024 900 Pool Cash - Claim on Cash State Taxes Disability - EE EDD - Employment Development Dept 2,227.65 0 07/05/2024 900 Pool Cash - Claim on Cash Retirement Payable EE CalPERS 5,962.02 0 07/05/2024 900 Pool Cash - Claim on Cash Other EE Payable EE Voluntary Legal Shield 231.63 0 07/05/2024 900 Pool Cash - Claim on Cash State Taxes SUI - ER EDD - Employment Development Dept 228.92 Check Total: 91,185.02
0 07/19/2024 900 Pool Cash - Claim on Cash Retirement Payable ER CalPERS 2,520.55 0 07/19/2024 900 Pool Cash - Claim on Cash Federal Medicare Payable ER EFTPS - IRS Payments 3,161.09 0 07/19/2024 900 Pool Cash - Claim on Cash Other EE Payable EE Voluntary AMFID 152.11 0 07/19/2024 900 Pool Cash - Claim on Cash Retirement Payable EE CalPERS 3,425.93 0 07/19/2024 900 Pool Cash - Claim on Cash Retirement Payable EE CalPERS 2,518.71 0 07/19/2024 900 Pool Cash - Claim on Cash State Taxes SUI - ER EDD - Employment Development Dept 207.24 0 07/19/2024 900 Pool Cash - Claim on Cash Deferred Comp Payable EE Empower Retirement 250.00 0 07/19/2024 900 Pool Cash - Claim on Cash Fed Social Security Payable EE EFTPS - IRS Payments 13,516.28 0 07/19/2024 900 Pool Cash - Claim on Cash Fed Social Security Payable ER EFTPS - IRS Payments 13,516.28 AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 1
Check Number Check Date Fund Account Name Vendor Name Amount 0 07/19/2024 900 Pool Cash - Claim on Cash Federal Medicare Payable EE EFTPS - IRS Payments 3,161.09 0 07/19/2024 900 Pool Cash - Claim on Cash Other EE Payable EE Voluntary Legal Shield 231.63 0 07/19/2024 900 Pool Cash - Claim on Cash State Taxes Disability - EE EDD - Employment Development Dept 2,402.41 0 07/19/2024 900 Pool Cash - Claim on Cash Fed Income Taxes Payable EE EFTPS - IRS Payments 18,635.41 0 07/19/2024 900 Pool Cash - Claim on Cash Deferred Comp Payable EE Empower Retirement 3,045.00 0 07/19/2024 900 Pool Cash - Claim on Cash State Taxes Other - ER EDD - Employment Development Dept 3.68 0 07/19/2024 900 Pool Cash - Claim on Cash State Income Taxes Payable EE EDD - Employment Development Dept 8,736.97 0 07/19/2024 900 Pool Cash - Claim on Cash Retirement Payable ER CalPERS 6,264.65 0 07/19/2024 900 Pool Cash - Claim on Cash Retirement Payable EE CalPERS 6,169.15 0 07/19/2024 900 Pool Cash - Claim on Cash Other EE Payable EE Voluntary AMFID 182.82 0 07/19/2024 900 Pool Cash - Claim on Cash Retirement Payable ER CalPERS 6,526.37 Check Total: 94,627.37
0 07/26/2024 900 Pool Cash - Claim on Cash State Taxes SUI - ER EDD - Employment Development Dept 12.07 Check Total: 12.07
0 07/26/2024 900 Pool Cash - Claim on Cash Retirement Payable EE CalPERS 341.71 0 07/26/2024 900 Pool Cash - Claim on Cash Federal Medicare Payable EE EFTPS - IRS Payments 299.20 0 07/26/2024 900 Pool Cash - Claim on Cash Fed Social Security Payable ER EFTPS - IRS Payments 1,279.32 0 07/26/2024 900 Pool Cash - Claim on Cash Other EE Payable EE Voluntary AMFID 9.80 0 07/26/2024 900 Pool Cash - Claim on Cash Fed Social Security Payable EE EFTPS - IRS Payments 1,279.32 0 07/26/2024 900 Pool Cash - Claim on Cash Deferred Comp Payable EE Empower Retirement 250.00 0 07/26/2024 900 Pool Cash - Claim on Cash Federal Medicare Payable ER EFTPS - IRS Payments 299.20 0 07/26/2024 900 Pool Cash - Claim on Cash Other EE Payable EE Voluntary AMFID 43.67 0 07/26/2024 900 Pool Cash - Claim on Cash Other EE Payable EE Voluntary Legal Shield 23.49 0 07/26/2024 900 Pool Cash - Claim on Cash Retirement Payable ER CalPERS 347.00 0 07/26/2024 900 Pool Cash - Claim on Cash State Taxes Disability - EE EDD - Employment Development Dept 226.56 Check Total: 4,399.27
149 07/05/2024 900 Pool Cash - Claim on Cash Garnishment Payable Franchise Tax Board 250.00 Check Total: 250.00
150 07/05/2024 900 Pool Cash - Claim on Cash Garnishment Payable Franchise Tax Board 75.00 Check Total: 75.00
151 07/05/2024 900 Pool Cash - Claim on Cash Union Dues IBEW Payable EE I B E W 20.31 151 07/05/2024 900 Pool Cash - Claim on Cash Union Dues IBEW Payable EE I B E W 363.25 151 07/05/2024 900 Pool Cash - Claim on Cash Union Dues IBEW Payable EE I B E W 84.96 Check Total: 468.52
152 07/05/2024 900 Pool Cash - Claim on Cash Garnishment Payable Mendocino County Sheriff's Office 633.64 AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 2
Check Number Check Date Fund Account Name Vendor Name Amount Check Total: 633.64
153 07/05/2024 900 Pool Cash - Claim on Cash Other EE Benefits Payable EAP REMIF Attn: Carmela Beckman-Spect 17.04 Check Total: 17.04
154 07/05/2024 900 Pool Cash - Claim on Cash Union Dues POA Payable EE W P O A 447.70 Check Total: 447.70
160 07/19/2024 900 Pool Cash - Claim on Cash Garnishment Payable Franchise Tax Board 250.00 Check Total: 250.00
161 07/19/2024 900 Pool Cash - Claim on Cash Garnishment Payable Franchise Tax Board 75.00 Check Total: 75.00
162 07/19/2024 900 Pool Cash - Claim on Cash Union Dues IBEW Payable EE I B E W 363.25 162 07/19/2024 900 Pool Cash - Claim on Cash Union Dues IBEW Payable EE I B E W 84.96 162 07/19/2024 900 Pool Cash - Claim on Cash Union Dues IBEW Payable EE I B E W 20.31 Check Total: 468.52
163 07/19/2024 900 Pool Cash - Claim on Cash Garnishment Payable Mendocino County Sheriff's Office 633.64 Check Total: 633.64
164 07/19/2024 900 Pool Cash - Claim on Cash Other EE Benefits Payable EAP REMIF Attn: Carmela Beckman-Spect 127.80 Check Total: 127.80
165 07/19/2024 900 Pool Cash - Claim on Cash Union Dues POA Payable EE W P O A 447.70 Check Total: 447.70
166 07/23/2024 900 Pool Cash - Claim on Cash Federal Medicare Payable EE EFTPS - IRS Payments 6.03 166 07/23/2024 900 Pool Cash - Claim on Cash Fed Social Security Payable ER EFTPS - IRS Payments -62.74 166 07/23/2024 900 Pool Cash - Claim on Cash Federal Medicare Payable ER EFTPS - IRS Payments 22.04 166 07/23/2024 900 Pool Cash - Claim on Cash Fed Social Security Payable ER EFTPS - IRS Payments 62.74 166 07/23/2024 900 Pool Cash - Claim on Cash Federal Medicare Payable ER EFTPS - IRS Payments 6.03 166 07/23/2024 900 Pool Cash - Claim on Cash Fed Social Security Payable ER EFTPS - IRS Payments 62.74 Check Total: 96.84
169 07/26/2024 900 Pool Cash - Claim on Cash Garnishment Payable Franchise Tax Board 250.00 AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 3
Check Number Check Date Fund Account Name Vendor Name Amount Check Total: 250.00
2786 07/02/2024 100 General Fund POST Travel & Trainings Damian Angell 265.00 Check Total: 265.00
2787 07/02/2024 100 General Fund Contract - Other Civic Plus 288.75 Check Total: 288.75
2788 07/02/2024 100 General Fund Dues and Subscriptions Continuing Education of the Bar 1,242.00 Check Total: 1,242.00
2789 07/02/2024 100 General Fund Contract - Other H. James Lance 7,502.00 Check Total: 7,502.00
2790 07/02/2024 100 General Fund Legal Liebert Cassidy Whitmore 127.50 2790 07/02/2024 100 General Fund Legal Liebert Cassidy Whitmore 386.00 2790 07/02/2024 100 General Fund Legal Liebert Cassidy Whitmore 428.50 Check Total: 942.00
2791 07/02/2024 100 General Fund Janitorial Services Mendocino Janitorial 1,350.00 Check Total: 1,350.00
2792 07/02/2024 530 Water Enterprise Utilities P G & E Company 24.69 Check Total: 24.69
2793 07/02/2024 100 General Fund POST Travel & Trainings Cody Pearson 265.00 Check Total: 265.00
2794 07/02/2024 530 Water Enterprise Deposits - Water Acct Res Richard Perez 75.00 Check Total: 75.00
2795 07/02/2024 510 Wastewater Enterprise Safety Equipment & Clothing Sonoma Design Apparel & Promotions, Inc 108.72 2795 07/02/2024 530 Water Enterprise Safety Equipment & Clothing Sonoma Design Apparel & Promotions, Inc 41.83 2795 07/02/2024 530 Water Enterprise Safety Equipment & Clothing Sonoma Design Apparel & Promotions, Inc 108.72 2795 07/02/2024 530 Water Enterprise Safety Equipment & Clothing Sonoma Design Apparel & Promotions, Inc 41.82 2795 07/02/2024 510 Wastewater Enterprise Safety Equipment & Clothing Sonoma Design Apparel & Promotions, Inc 108.72 2795 07/02/2024 510 Wastewater Enterprise Safety Equipment & Clothing Sonoma Design Apparel & Promotions, Inc 41.83 2795 07/02/2024 530 Water Enterprise Safety Equipment & Clothing Sonoma Design Apparel & Promotions, Inc 108.70 AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 4
Check Number Check Date Fund Account Name Vendor Name Amount 2795 07/02/2024 510 Wastewater Enterprise Safety Equipment & Clothing Sonoma Design Apparel & Promotions, Inc 41.83 Check Total: 602.17
2796 07/02/2024 530 Water Enterprise Utilities Verizon Wireless 215.28 Check Total: 215.28
2797 07/02/2024 100 General Fund Maintenance services World Restoration Services, Inc 989.12 Check Total: 989.12
2798 07/03/2024 100 General Fund Onboarding Alexander Garza 5,000.00 2798 07/03/2024 100 General Fund Safety Equipment & Clothing Alexander Garza 1,000.00 Check Total: 6,000.00
2799 07/10/2024 900 Pool Cash - Claim on Cash Salaries & Wages Payable Sarah Kale 894.18 Check Total: 894.18
2800 07/11/2024 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 2800 07/11/2024 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 351.00 2800 07/11/2024 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 2800 07/11/2024 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 165.00 2800 07/11/2024 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 106.00 2800 07/11/2024 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 2800 07/11/2024 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 190.00 2800 07/11/2024 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 76.00 2800 07/11/2024 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 76.00 2800 07/11/2024 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 165.00 2800 07/11/2024 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 351.00 2800 07/11/2024 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 977.00 2800 07/11/2024 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 76.00 2800 07/11/2024 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 297.00 2800 07/11/2024 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 106.00 2800 07/11/2024 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 245.00 2800 07/11/2024 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 106.00 2800 07/11/2024 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 106.00 2800 07/11/2024 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 55.00 2800 07/11/2024 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 76.00 2800 07/11/2024 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 Check Total: 4,228.00
2801 07/11/2024 550 Airport Enterprise Professional Svcs Angela Marie Christian LLC 362.50 AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 5
Check Number Check Date Fund Account Name Vendor Name Amount Check Total: 362.50
2802 07/11/2024 600 Sucessor Agency Communications AT&T 425.56 2802 07/11/2024 100 General Fund Communications AT&T 141.85 2802 07/11/2024 100 General Fund Communications AT&T 378.76 2802 07/11/2024 100 General Fund Communications AT&T 19.41 2802 07/11/2024 530 Water Enterprise Communications AT&T 65.68 2802 07/11/2024 600 Sucessor Agency Communications AT&T 38.83 2802 07/11/2024 100 General Fund Communications AT&T 141.85 2802 07/11/2024 100 General Fund Communications AT&T 27.91 2802 07/11/2024 550 Airport Enterprise Communications AT&T 58.24 2802 07/11/2024 100 General Fund Communications AT&T 472.84 2802 07/11/2024 100 General Fund Communications AT&T 575.73 2802 07/11/2024 510 Wastewater Enterprise Communications AT&T 174.13 Check Total: 2,520.79
2803 07/11/2024 530 Water Enterprise Communications AT&T 100.48 Check Total: 100.48
2804 07/11/2024 900 Pool Cash - Claim on Cash Health Benefits Payable ER Avidia Bank, Attn: Bend HSA 3,200.00 Check Total: 3,200.00
2805 07/11/2024 530 Water Enterprise Deposits - Water Acct Res Minnie Ayers 38.27 Check Total: 38.27
2806 07/11/2024 530 Water Enterprise Communications Badger Meter Inc 189.86 Check Total: 189.86
2807 07/11/2024 100 General Fund Conferences & Meetings Bank Of America 575.00 2807 07/11/2024 100 General Fund Dues and Subscriptions Bank Of America 204.00 2807 07/11/2024 510 Wastewater Enterprise Maintenance supplies Bank Of America 60.82 2807 07/11/2024 100 General Fund Other Departmental Expense Bank Of America 421.85 2807 07/11/2024 100 General Fund Office & Admin Supplies Bank Of America 326.40 2807 07/11/2024 100 General Fund Office & Admin Supplies Bank Of America 165.34 2807 07/11/2024 100 General Fund Maintenance supplies Bank Of America -117.52 2807 07/11/2024 530 Water Enterprise Communications Bank Of America 74.99 2807 07/11/2024 100 General Fund Departmental Supplies Bank Of America 1.00 2807 07/11/2024 100 General Fund Office & Admin Supplies Bank Of America 14.71 2807 07/11/2024 100 General Fund Training & Professional Dev Bank Of America 2,069.96 2807 07/11/2024 100 General Fund Office & Admin Supplies Bank Of America 65.24 2807 07/11/2024 100 General Fund Office & Admin Supplies Bank Of America 35.69 AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 6
Check Number Check Date Fund Account Name Vendor Name Amount 2807 07/11/2024 100 General Fund Conferences & Meetings Bank Of America 650.00 2807 07/11/2024 100 General Fund Other Departmental Expense Bank Of America 56.67 2807 07/11/2024 530 Water Enterprise Maintenance supplies Bank Of America 163.29 2807 07/11/2024 100 General FundOffice & Admin Supplies Bank Of America 17.74 2807 07/11/2024 100 General Fund Departmental Supplies Bank Of America 121.82 2807 07/11/2024 100 General Fund Maintenance supplies Bank Of America 706.65 2807 07/11/2024 100 General FundOffice & Admin Supplies Bank Of America 6.54 2807 07/11/2024 100 General FundOffice & Admin Supplies Bank Of America 26.17 2807 07/11/2024 100 General Fund Maintenance supplies Bank Of America 197.77 2807 07/11/2024 100 General Fund Departmental Supplies Bank Of America 78.54 2807 07/11/2024 100 General Fund Training & Professional Dev Bank Of America 15.00 2807 07/11/2024 100 General Fund Training & Professional Dev Bank Of America 595.00 2807 07/11/2024 100 General Fund Staff Events Bank Of America 1,184.94 2807 07/11/2024 100 General Fund Maintenance supplies Bank Of America 240.06 2807 07/11/2024 530 Water Enterprise Travel & Lodging - Conferences Bank Of America 59.00 2807 07/11/2024 100 General Fund Other Departmental Expense Bank Of America -238.86 2807 07/11/2024 100 General FundOffice & Admin Supplies Bank Of America 50.60 2807 07/11/2024 100 General Fund Travel & Lodging Bank Of America 971.68 2807 07/11/2024 100 General Fund Training & Professional Dev Bank Of America 116.21 2807 07/11/2024 100 General FundOffice & Admin Supplies Bank Of America 66.13 2807 07/11/2024 100 General Fund Maintenance supplies Bank Of America 52.97 2807 07/11/2024 100 General Fund Departmental Supplies Bank Of America 25.63 2807 07/11/2024 100 General Fund Capital Expenditures Bank Of America 249.32 2807 07/11/2024 100 General Fund Other Departmental Expense Bank Of America 50.77 2807 07/11/2024 100 General Fund Maintenance supplies Bank Of America 545.60 2807 07/11/2024 530 Water Enterprise Travel & Lodging - Conferences Bank Of America 143.10 2807 07/11/2024 100 General Fund Maintenance supplies Bank Of America 830.24 2807 07/11/2024 100 General Fund Travel & Lodging Bank Of America 25.00 2807 07/11/2024 100 General Fund Other Departmental Expense Bank Of America 20.00 2807 07/11/2024 100 General FundOffice & Admin Supplies Bank Of America 30.54 2807 07/11/2024 100 General FundOffice & Admin Supplies Bank Of America 16.73 2807 07/11/2024 100 General Fund Maintenance supplies Bank Of America 79.01 2807 07/11/2024 100 General Fund Maintenance supplies Bank Of America 427.89 2807 07/11/2024 530 Water Enterprise Other Departmental Expense Bank Of America 86.58 2807 07/11/2024 100 General Fund Travel & Lodging Bank Of America 49.67 2807 07/11/2024 550 Airport Enterprise Maintenance supplies Bank Of America 335.24 2807 07/11/2024 530 Water EnterpriseOffice & Admin Supplies Bank Of America 16.36 2807 07/11/2024 100 General FundOffice & Admin Supplies Bank Of America 30.54 2807 07/11/2024 100 General Fund Other Departmental Expense Bank Of America 27.21 2807 07/11/2024 100 General Fund Vehicle Maintenance Bank Of America 917.84 2807 07/11/2024 100 General Fund Safety Equipment & Clothing Bank Of America 192.06 Check Total: 13,134.73
AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 7
Check Number Check Date Fund Account Name Vendor Name Amount 2808 07/11/2024 530 Water Enterprise Legal Bartkiewicz,Kronick & Shanaha 1,575.00 Check Total: 1,575.00
2809 07/11/2024 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 491.19 2809 07/11/2024 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 32.02 Check Total: 523.21
2810 07/11/2024 100 General Fund Dues and Subscriptions California Police Chiefs Assoc 210.00 Check Total: 210.00
2811 07/11/2024 100 General Fund Rental of Building & Grounds Leticia Ceja 300.00 Check Total: 300.00
2812 07/11/2024 100 General Fund Office & Admin Supplies Coast Hardware 30.45 Check Total: 30.45
2813 07/11/2024 100 General Fund Janitorial Services Dana Cochran 1,000.00 2813 07/11/2024 100 General Fund Janitorial Services Dana Cochran 167.50 Check Total: 1,167.50
2814 07/11/2024 100 General Fund Other Departmental Expense Copware 460.00 Check Total: 460.00
2815 07/11/2024 100 General Fund Other Departmental Expense County of Mendocino-Animal Control 22,124.80 Check Total: 22,124.80
2816 07/11/2024 100 General Fund Other Departmental Expense Data Ticket Inc 227.56 Check Total: 227.56
2817 07/11/2024 100 General Fund Contract - Other Deep Valley Security 148.85 Check Total: 148.85
2818 07/11/2024 530 Water Enterprise Deposits - Water Acct Res Penelope A Derrick 15.82 Check Total: 15.82
2819 07/11/2024 260 Landfill Dissolution Contract - Other EBA Engineering Inc 5,370.00 2819 07/11/2024 530 Water Enterprise Contract - Other EBA Engineering Inc 6,907.52 2819 07/11/2024 530 Water Enterprise Contract - Other EBA Engineering Inc 18,188.75 AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 8
Check Number Check Date Fund Account Name Vendor Name Amount 2819 07/11/2024 530 Water Enterprise Contract - Other EBA Engineering Inc 8,665.00 Check Total: 39,131.27
2820 07/11/2024 530 Water Enterprise Deposits - Short Term Margaret Fisher 265.61 Check Total: 265.61
2821 07/11/2024 510 Wastewater Enterprise Vehicle Maintenance Garton Tractor Inc 1,161.38 Check Total: 1,161.38
2822 07/11/2024 100 General Fund Postage and Shipping GLS US 7.04 Check Total: 7.04
2823 07/11/2024 530 Water Enterprise Deposits - Short Term Galen Hathaway 41.52 Check Total: 41.52
2824 07/11/2024 900 Pool Cash - Claim on Cash Health Benefits Payable ER HealthEquity 1,600.00 Check Total: 1,600.00
2825 07/11/2024 900 Pool Cash - Claim on Cash Health Benefits Payable ER HSA Bank 3,200.00 Check Total: 3,200.00
2826 07/11/2024 100 General Fund Professional Svcs Integrity Shred LLC 55.00 Check Total: 55.00
2827 07/11/2024 530 Water Enterprise Deposits - Water Acct Res Eric Johnson 10.41 Check Total: 10.41
2828 07/11/2024 510 Wastewater Enterprise Vehicle Maintenance Little Lake Auto Parts 14.43 2828 07/11/2024 510 Wastewater Enterprise Safety Equipment & Clothing Little Lake Auto Parts 26.18 2828 07/11/2024 100 General Fund Vehicle Maintenance Little Lake Auto Parts 16.06 2828 07/11/2024 100 General Fund Vehicle Maintenance Little Lake Auto Parts 11.99 2828 07/11/2024 100 General Fund Vehicle Maintenance Little Lake Auto Parts 35.31 2828 07/11/2024 530 Water Enterprise Maintenance supplies Little Lake Auto Parts 34.24 2828 07/11/2024 530 Water Enterprise Vehicle Maintenance Little Lake Auto Parts 158.57 Check Total: 296.78
2829 07/11/2024 530 Water Enterprise Maintenance supplies MD Tree Management, LLC 4,900.00 AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 9
Check Number Check Date Fund Account Name Vendor Name Amount Check Total: 4,900.00
2830 07/11/2024 100 General Fund Other Departmental Expense Modern Marketing 323.76 2830 07/11/2024 100 General Fund Other Departmental Expense Modern Marketing 203.76 Check Total: 527.52
2831 07/11/2024 100 General Fund Vehicle Maintenance Noah Samson 1,497.30 2831 07/11/2024 100 General Fund Vehicle Maintenance Noah Samson 1,459.50 Check Total: 2,956.80
2832 07/11/2024 900 Pool Cash - Claim on Cash Health Benefits Payable ER Optum Bank 1,600.00 Check Total: 1,600.00
2833 07/11/2024 100 General Fund Vehicle Maintenance O'Reilly Auto Parts 87.19 2833 07/11/2024 240 RMRA & SB-1 Vehicle Maintenance O'Reilly Auto Parts 58.32 2833 07/11/2024 240 RMRA & SB-1 Vehicle Maintenance O'Reilly Auto Parts 43.63 Check Total: 189.14
2834 07/11/2024 100 General Fund Utilities P G & E Company 833.59 2834 07/11/2024 510 Wastewater Enterprise Utilities P G & E Company 21,881.55 2834 07/11/2024 100 General Fund Utilities P G & E Company 814.44 2834 07/11/2024 100 General Fund Utilities P G & E Company 46.50 2834 07/11/2024 530 Water Enterprise Utilities P G & E Company 3,772.50 2834 07/11/2024 100 General Fund Utilities P G & E Company 503.67 2834 07/11/2024 100 General Fund Utilities P G & E Company 1,899.48 2834 07/11/2024 510 Wastewater Enterprise Utilities P G & E Company 79.87 2834 07/11/2024 100 General Fund Utilities P G & E Company 83.12 2834 07/11/2024 240 RMRA & SB-1 Utilities P G & E Company 6,387.87 2834 07/11/2024 550 Airport Enterprise Utilities P G & E Company 403.11 Check Total: 36,705.70
2835 07/11/2024 510 Wastewater Enterprise Vehicle Maintenance Peterson 3,588.53 Check Total: 3,588.53
2836 07/11/2024 510 Wastewater Enterprise Vehicle Maintenance Peterson Trucks 99.35 2836 07/11/2024 510 Wastewater Enterprise Vehicle Maintenance Peterson Trucks 99.34 2836 07/11/2024 510 Wastewater Enterprise Vehicle Maintenance Peterson Trucks 99.35 2836 07/11/2024 510 Wastewater Enterprise Vehicle Maintenance Peterson Trucks 99.34 Check Total: 397.38
AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 10
Check Number Check Date Fund Account Name Vendor Name Amount 2837 07/11/2024 530 Water Enterprise Contract - Other Photovoltaics California 543.50 Check Total: 543.50
2838 07/11/2024 100 General Fund Contract - Other Pistachio Films LLC 175.00 Check Total: 175.00
2839 07/11/2024 100 General Fund Office & Admin Supplies Pitney Bowes 312.80 Check Total: 312.80
2840 07/11/2024 100 General Fund Postage and Shipping Pitney Bowes Bank Inc Purchase Power 2,000.00 Check Total: 2,000.00
2841 07/11/2024 100 General Fund Safety Equipment & Clothing Rainbow Agricultural 244.91 Check Total: 244.91
2842 07/11/2024 900 Pool Cash - Claim on Cash Health Benefits Payable ER Redwood Credit Union 54,400.00 Check Total: 54,400.00
2843 07/11/2024 550 Airport Enterprise Contract - Other Redwood Waste Solutions, Inc 189.70 Check Total: 189.70
2844 07/11/2024 100 General Fund POST Travel & Trainings Santa Rosa Junior College-Accounting 521.50 Check Total: 521.50
2846 07/11/2024 100 General Fund Rental of Building & Grounds Luci Shannon 275.00 Check Total: 275.00
2847 07/11/2024 530 Water Enterprise Deposits - Water Acct Res Sky Stanfield 5.55 Check Total: 5.55
2848 07/11/2024 100 General Fund Other Departmental Expense State of California- Department of Justice 70.00 Check Total: 70.00
2849 07/11/2024 100 General Fund Contract - Other Transunion Risk and Alternative 150.00 Check Total: 150.00
2850 07/11/2024 900 Pool Cash - Claim on Cash Health Benefits Payable ER Tri-Counties Bank 6,400.00 AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 11
Check Number Check Date Fund Account Name Vendor Name Amount Check Total: 6,400.00
2851 07/11/2024 100 General Fund Janatorial Supplies Ukiah Paper Supply Inc 391.47 2851 07/11/2024 100 General Fund Janatorial Supplies Ukiah Paper Supply Inc 181.61 Check Total: 573.08
2852 07/11/2024 900 Pool Cash - Claim on Cash Health Benefits Payable ER UMB HSA Processing 3,200.00 Check Total: 3,200.00
2853 07/11/2024 530 Water Enterprise Departmental Supplies Univar Solutions 17,944.74 Check Total: 17,944.74
2854 07/11/2024 510 Wastewater Enterprise Safety Equipment & Clothing USA Bluebook 121.50 2854 07/11/2024 510 Wastewater Enterprise Maintenance supplies USA Bluebook 97.03 2854 07/11/2024 510 Wastewater Enterprise Maintenance supplies USA Bluebook 879.15 2854 07/11/2024 510 Wastewater Enterprise Maintenance supplies USA Bluebook 532.30 Check Total: 1,629.98
2855 07/11/2024 100 General Fund Janatorial Supplies Vestis Group, Inc 263.23 2855 07/11/2024 510 Wastewater Enterprise Other Departmental Expense Vestis Group, Inc 32.08 Check Total: 295.31
2856 07/11/2024 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 165.20 2856 07/11/2024 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 46.79 2856 07/11/2024 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 599.67 2856 07/11/2024 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 46.79 2856 07/11/2024 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 46.79 Check Total: 905.24
2857 07/11/2024 530 Water Enterprise Maintenance supplies Willits Power 44.72 2857 07/11/2024 240 RMRA & SB-1 Maintenance supplies Willits Power 142.91 2857 07/11/2024 510 Wastewater Enterprise Safety Equipment & Clothing Willits Power 46.11 2857 07/11/2024 100 General Fund Safety Equipment & Clothing Willits Power 223.71 2857 07/11/2024 100 General Fund Safety Equipment & Clothing Willits Power 259.70 2857 07/11/2024 510 Wastewater Enterprise Safety Equipment & Clothing Willits Power 469.23 2857 07/11/2024 100 General Fund Safety Equipment & Clothing Willits Power 261.90 2857 07/11/2024 530 Water Enterprise Rents & Leases Willits Power 1,273.12 2857 07/11/2024 100 General Fund Janatorial Supplies Willits Power -10.89 2857 07/11/2024 510 Wastewater Enterprise Safety Equipment & Clothing Willits Power 46.10 AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 12
Check Number Check Date Fund Account Name Vendor Name Amount Check Total: 2,756.61
2858 07/11/2024 100 General Fund Maintenance supplies Wyatt Irrigation Supply Inc 559.31 Check Total: 559.31
2859 07/11/2024 550 Airport Enterprise Maintenance supplies Zumar Industries Inc 394.29 Check Total: 394.29
2860 07/18/2024 100 General Fund Contract - Other 3SI Security Systems Inc 360.00 Check Total: 360.00
2861 07/18/2024 110 ISF - Information Technology Professional Svcs Apex Technology Management LLC 9,049.50 2861 07/18/2024 110 ISF - Information Technology Professional Svcs Apex Technology Management LLC 2,941.95 Check Total: 11,991.45
2862 07/18/2024 100 General Fund Departmental Supplies Axon Enterprise Inc- Dept 2018 9,453.01 Check Total: 9,453.01
2863 07/18/2024 100 General Fund Office & Admin Supplies Brian Bender 15.00 Check Total: 15.00
2864 07/18/2024 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC -32.36 2864 07/18/2024 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 41.56 Check Total: 9.20
2865 07/18/2024 550 Airport Enterprise Utilities Brooktrails Township 143.88 Check Total: 143.88
2866 07/18/2024 510 Wastewater Enterprise Equip & Supplies Non-Capital Bud Garman Construction Svcs Inc 495.00 Check Total: 495.00
2867 07/18/2024 550 Airport Enterprise Insurance - General Liability Business Aviation Insurance Svcs Inc 8,050.00 Check Total: 8,050.00
2868 07/18/2024 100 General Fund Vehicle Maintenance Carstar Yokums Body Shop, Inc 1,431.50 Check Total: 1,431.50
AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 13
Check Number Check Date Fund Account Name Vendor Name Amount 2869 07/18/2024 100 General Fund Insurance - General Liability CIRA 7,517.00 2869 07/18/2024 900 Pool Cash - Claim on Cash Workers Comp Payable - ER CIRA 7,535.29 Check Total: 15,052.29
2870 07/18/2024 100 General Fund Contract - Other Civic Plus 4,200.00 Check Total: 4,200.00
2871 07/18/2024 550 Airport Enterprise Communications Comcast 195.53 Check Total: 195.53
2872 07/18/2024 110 ISF - Information Technology Communications Comcast Financial Agency 245.68 Check Total: 245.68
2873 07/18/2024 100 General Fund Contract - Other Craig Rosenquist 96.00 Check Total: 96.00
2874 07/18/2024 400 Citywide CIP Capital Expenditures D&A Enterprises, LLC 1,237.50 Check Total: 1,237.50
2875 07/18/2024 530 Water Enterprise Contract - Other EBA Engineering Inc 1,841.25 Check Total: 1,841.25
2876 07/18/2024 530 Water Enterprise Maintenance supplies Endress+Hauser, Inc 2,619.93 2876 07/18/2024 530 Water Enterprise Maintenance supplies Endress+Hauser, Inc 1,982.93 Check Total: 4,602.86
2877 07/18/2024 900 Pool Cash - Claim on Cash Health Benefits Payable ER Fidelity 3,200.00 Check Total: 3,200.00
2878 07/18/2024 400 Citywide CIP Capital Expenditures GHD Inc. 3,325.52 2878 07/18/2024 400 Citywide CIP Capital Expenditures GHD Inc. 13,277.74 2878 07/18/2024 400 Citywide CIP Capital Expenditures GHD Inc. 2,891.32 2878 07/18/2024 400 Citywide CIP Capital Expenditures GHD Inc. 884.63 Check Total: 20,379.21
2879 07/18/2024 100 General Fund Postage and Shipping GLS US 14.08 Check Total: 14.08
AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 14
Check Number Check Date Fund Account Name Vendor Name Amount 2880 07/18/2024 245 Transportation Tax Equip & Supplies Non-Capital Granite Construction 1,483.49 2880 07/18/2024 530 Water Enterprise Equip & Supplies Non-Capital Granite Construction 1,483.50 2880 07/18/2024 510 Wastewater Enterprise Equip & Supplies Non-Capital Granite Construction 1,483.50 Check Total: 4,450.49
2881 07/18/2024 550 Airport Enterprise Legal Kaplan Kirsch LLP 500.00 2881 07/18/2024 550 Airport Enterprise Legal Kaplan Kirsch LLP 700.00 Check Total: 1,200.00
2882 07/18/2024 530 Water Enterprise Contract - Other Laco Associates 2,067.50 2882 07/18/2024 100 General Fund Contract - Other Laco Associates 2,575.00 2882 07/18/2024 530 Water Enterprise Contract - Other Laco Associates 5,542.50 2882 07/18/2024 430 Water CIP Capital Expenditures Laco Associates 740.00 Check Total: 10,925.00
2883 07/18/2024 100 General Fund Professional Svcs Land Logistics, Inc 3,708.75 2883 07/18/2024 100 General Fund Professional Svcs Land Logistics, Inc 4,456.25 2883 07/18/2024 231 Plan - Cost Recovery & Grants Professional Svcs Land Logistics, Inc 1,293.75 2883 07/18/2024 231 Plan - Cost Recovery & Grants Professional Svcs Land Logistics, Inc 345.00 2883 07/18/2024 100 General Fund Professional Svcs Land Logistics, Inc 5,117.50 2883 07/18/2024 100 General Fund Professional Svcs Land Logistics, Inc 13,828.75 2883 07/18/2024 100 General Fund Professional Svcs Land Logistics, Inc 9,458.75 Check Total: 38,208.75
2884 07/18/2024 245 Transportation Tax Maintenance supplies Little Lake Auto Parts 1.05 2884 07/18/2024 510 Wastewater Enterprise Maintenance supplies Little Lake Auto Parts 5.45 2884 07/18/2024 100 General Fund Maintenance supplies Little Lake Auto Parts 14.04 2884 07/18/2024 245 Transportation Tax Maintenance supplies Little Lake Auto Parts 486.50 2884 07/18/2024 510 Wastewater Enterprise Vehicle Maintenance Little Lake Auto Parts 45.82 Check Total: 552.86
2885 07/18/2024 510 Wastewater Enterprise Maintenance supplies Martin's Electric Motor Service 160.00 2885 07/18/2024 510 Wastewater Enterprise Maintenance supplies Martin's Electric Motor Service 698.26 Check Total: 858.26
2886 07/18/2024 240 RMRA & SB-1 Maintenance supplies Municipal Maintenance Equipment Inc 1,184.92 Check Total: 1,184.92
2887 07/18/2024 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,909.92 2887 07/18/2024 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,100.12 AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 15
Check Number Check Date Fund Account Name Vendor Name Amount 2887 07/18/2024 100 General Fund Inventory - Diesel Nick Barbieri Trucking, Inc 2,269.59 Check Total: 5,279.63
2888 07/18/2024 420 Park Improvements Other Services North Woods Excavating, Inc 200.00 2888 07/18/2024 420 Park Improvements Other Services North Woods Excavating, Inc 100.00 Check Total: 300.00
2889 07/18/2024 510 Wastewater Enterprise Equip & Supplies Non-Capital Northern Aggregates Inc 528.03 Check Total: 528.03
2890 07/18/2024 550 Airport Enterprise Contract - Other Optic Fuel Clean of Ca, Inc. 1,816.90 Check Total: 1,816.90
2891 07/18/2024 530 Water Enterprise Maintenance supplies O'Reilly Auto Parts 54.55 2891 07/18/2024 100 General Fund Maintenance supplies O'Reilly Auto Parts 37.90 Check Total: 92.45
2892 07/18/2024 530 Water Enterprise Utilities P G & E Company 3,291.12 2892 07/18/2024 530 Water Enterprise Utilities P G & E Company 23.82 2892 07/18/2024 100 General Fund Utilities P G & E Company 335.05 Check Total: 3,649.99
2893 07/18/2024 100 General Fund Dues and Subscriptions Parcelquest 2,999.00 Check Total: 2,999.00
2894 07/18/2024 100 General Fund Travel & Lodging Taylor Pardue 120.60 Check Total: 120.60
2895 07/18/2024 100 General Fund Legal Patrick Clark Consulting 1,968.75 Check Total: 1,968.75
2896 07/18/2024 510 Wastewater Enterprise Vehicle Maintenance Peterson 1,835.52 2896 07/18/2024 510 Wastewater Enterprise Vehicle Maintenance Peterson 2,449.53 Check Total: 4,285.05
2897 07/18/2024 420 Park Improvements Professional Svcs Planwest Partners, Inc 60,732.88 Check Total: 60,732.88
AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 16
Check Number Check Date Fund Account Name Vendor Name Amount 2898 07/18/2024 530 Water Enterprise Water Hook Up Fee Residential Barbara Plaza 16,100.00 2898 07/18/2024 510 Wastewater Enterprise Sewer Hook-Up Fees Barbara Plaza 16,100.00 Check Total: 32,200.00
2899 07/18/2024 530 Water Enterprise Maintenance supplies Redwood Waste Solutions, Inc 9.00 2899 07/18/2024 510 Wastewater Enterprise Other Departmental Expense Redwood Waste Solutions, Inc 926.69 Check Total: 935.69
2900 07/18/2024 100 General Fund Audit & Accounting Svcs S&L Controller Services 4,507.00 Check Total: 4,507.00
2901 07/18/2024 900 Pool Cash - Claim on Cash Health Benefits Payable ER Savings Bank of Mendocino 22,400.00 Check Total: 22,400.00
2902 07/18/2024 530 Water Enterprise Safety Equipment & Clothing Sonoma Design Apparel & Promotions, Inc 57.54 2902 07/18/2024 530 Water Enterprise Safety Equipment & Clothing Sonoma Design Apparel & Promotions, Inc 57.54 Check Total: 115.08
2903 07/18/2024 100 General Fund Maintenance supplies Sparetime Supply Inc 123.13 2903 07/18/2024 100 General Fund Maintenance supplies Sparetime Supply Inc 60.13 Check Total: 183.26
2904 07/18/2024 100 General Fund Other Departmental Expense State of California- Department of Justice 32.00 Check Total: 32.00
2905 07/18/2024 510 Wastewater Enterprise Training & Professional Dev State Water Res Control Board 85.00 Check Total: 85.00
2907 07/18/2024 100 General Fund Dues and Subscriptions Thomson Reuters - West 712.52 2907 07/18/2024 100 General Fund Dues and Subscriptions Thomson Reuters - West 712.52 Check Total: 1,425.04
2908 07/18/2024 900 Pool Cash - Claim on Cash Health Benefits Payable ER Tri-Counties Bank 3,200.00 Check Total: 3,200.00
2909 07/18/2024 100 General Fund Other Departmental Expense Tufts Polygraph 1,450.00 Check Total: 1,450.00
AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 17
Check Number Check Date Fund Account Name Vendor Name Amount 2910 07/18/2024 530 Water Enterprise Departmental Supplies Univar Solutions 22,350.58 Check Total: 22,350.58
2911 07/18/2024 550 Airport Enterprise Maintenance supplies Valin 1,318.26 Check Total: 1,318.26
2912 07/18/2024 100 General Fund Other Departmental Expense Veritone Inc 1,200.00 Check Total: 1,200.00
2913 07/18/2024 100 General Fund Other Departmental Expense Whispering Pines Water 73.00 Check Total: 73.00
2914 07/18/2024 530 Water Enterprise Maintenance supplies Willits Power 1,994.77 2914 07/18/2024 100 General Fund Maintenance supplies Willits Power 22.89 2914 07/18/2024 530 Water Enterprise Vehicle Maintenance Willits Power 230.26 Check Total: 2,247.92
2915 07/18/2024 430 Water CIP Capital Expenditures Willits Weekly 720.00 Check Total: 720.00
2916 07/25/2024 110 ISF - Information Technology Professional Svcs Apex Technology Management LLC 10,374.50 2916 07/25/2024 410 Wastewater CIP Capital Expenditures Apex Technology Management LLC 31,346.00 Check Total: 41,720.50
2917 07/25/2024 110 ISF - Information Technology Professional Svcs Avenue Insights And Analytics 5,151.71 2917 07/25/2024 110 ISF - Information Technology Professional Svcs Avenue Insights And Analytics 154.92 2917 07/25/2024 100 General Fund Professional Svcs Avenue Insights And Analytics 189.43 2917 07/25/2024 100 General Fund Professional Svcs Avenue Insights And Analytics 105.16 Check Total: 5,601.22
2918 07/25/2024 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 12.47 2918 07/25/2024 510 Wastewater Enterprise Office & Admin Supplies Brady Industries NorCal, LLC 289.51 Check Total: 301.98
2919 07/25/2024 530 Water Enterprise Office & Admin Supplies Coast Hardware 39.26 Check Total: 39.26
2920 07/25/2024 100 General Fund Janitorial Services Dana Cochran 167.50 AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 18
Check Number Check Date Fund Account Name Vendor Name Amount 2920 07/25/2024 100 General Fund Janitorial Services Dana Cochran 1,000.00 Check Total: 1,167.50
2921 07/25/2024 110 ISF - Information Technology Communications Comcast Financial Agency 356.32 Check Total: 356.32
2922 07/25/2024 100 General Fund Memberships & Fees County of Mendocino-Auditor/Controller 10,727.38 Check Total: 10,727.38
2923 07/25/2024 100 General Fund Contract - Other Data Ticket Inc 40.06 Check Total: 40.06
2924 07/25/2024 100 General Fund Audit & Accounting Svcs Eide Bailly LLP 2,045.00 2924 07/25/2024 100 General Fund Audit & Accounting Svcs Eide Bailly LLP 9,195.00 Check Total: 11,240.00
2925 07/25/2024 510 Wastewater Enterprise Legal Ellison Schneider Harris & Donlan, LLC 1,804.00 Check Total: 1,804.00
2926 07/25/2024 100 General Fund Software Subscriptions IWORQ 17,500.00 Check Total: 17,500.00
2927 07/25/2024 530 Water Enterprise Capital Expenditures Laco Associates 1,210.00 2927 07/25/2024 100 General Fund Contract - Other Laco Associates 3,950.00 2927 07/25/2024 430 Water CIP Capital Expenditures Laco Associates 1,332.50 2927 07/25/2024 530 Water Enterprise Contract - Other Laco Associates 705.00 2927 07/25/2024 245 Transportation Tax Contract - Other Laco Associates 520.00 Check Total: 7,717.50
2928 07/25/2024 100 General Fund Contract - Other H. James Lance 10,413.00 Check Total: 10,413.00
2929 07/25/2024 260 Landfill Dissolution Contract - Other Laytonville Disposal Co. 500.00 Check Total: 500.00
2930 07/25/2024 100 General Fund Vehicle Maintenance Little Lake Auto Parts 171.57 2930 07/25/2024 510 Wastewater Enterprise Vehicle Maintenance Little Lake Auto Parts 15.27 AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 19
Check Number Check Date Fund Account Name Vendor Name Amount Check Total: 186.84
2931 07/25/2024 100 General Fund Rental of Building & Grounds Carly Lugo 300.00 Check Total: 300.00
2932 07/25/2024 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 112.42 2932 07/25/2024 550 Airport Enterprise Maintenance supplies Mendo Mill & Lumber Company 39.85 2932 07/25/2024 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 9.52 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 36.66 2932 07/25/2024 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 239.11 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 31.62 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 217.07 2932 07/25/2024 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 10.68 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 10.41 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 119.76 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 15.70 2932 07/25/2024 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 15.66 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 40.44 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 25.12 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 5.91 2932 07/25/2024 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 70.84 2932 07/25/2024 550 Airport Enterprise Maintenance supplies Mendo Mill & Lumber Company 73.59 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 73.31 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 17.80 2932 07/25/2024 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company -190.28 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 39.03 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 10.45 2932 07/25/2024 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 109.54 2932 07/25/2024 510 Wastewater Enterprise Other Departmental Expense Mendo Mill & Lumber Company 15.70 2932 07/25/2024 550 Airport Enterprise Maintenance supplies Mendo Mill & Lumber Company 57.61 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 26.65 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 95.56 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 29.42 2932 07/25/2024 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 57.01 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 58.68 2932 07/25/2024 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 59.43 2932 07/25/2024 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 62.82 2932 07/25/2024 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 51.31 2932 07/25/2024 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 31.74 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 76.38 2932 07/25/2024 100 General Fund Janatorial Supplies Mendo Mill & Lumber Company 112.16 2932 07/25/2024 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 37.78 2932 07/25/2024 240 RMRA & SB-1 Other Departmental Expense Mendo Mill & Lumber Company 57.76 AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 20
Check Number Check Date Fund Account Name Vendor Name Amount 2932 07/25/2024 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 58.64 2932 07/25/2024 100 General Fund Other Departmental Expense Mendo Mill & Lumber Company 51.30 2932 07/25/2024 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 10.53 2932 07/25/2024 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 251.16 2932 07/25/2024 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 1.15 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 34.69 2932 07/25/2024 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company -20.42 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 61.70 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 36.66 2932 07/25/2024 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 52.37 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 30.19 2932 07/25/2024 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 4.67 2932 07/25/2024 100 General Fund Other Departmental Expense Mendo Mill & Lumber Company 21.28 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 65.37 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 51.44 2932 07/25/2024 550 Airport Enterprise Maintenance supplies Mendo Mill & Lumber Company 201.90 2932 07/25/2024 240 RMRA & SB-1 Vehicle Maintenance Mendo Mill & Lumber Company 109.97 2932 07/25/2024 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 391.21 2932 07/25/2024 550 Airport Enterprise Maintenance supplies Mendo Mill & Lumber Company 21.97 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 36.97 2932 07/25/2024 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 16.03 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 10.47 2932 07/25/2024 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 10.45 2932 07/25/2024 530 Water Enterprise Safety Equipment & Clothing Mendo Mill & Lumber Company 45.09 2932 07/25/2024 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 188.47 2932 07/25/2024 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 73.21 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 61.50 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 73.55 2932 07/25/2024 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 3.13 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 20.41 2932 07/25/2024 510 Wastewater Enterprise Other Departmental Expense Mendo Mill & Lumber Company 20.93 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 24.33 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 9.37 2932 07/25/2024 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 122.38 2932 07/25/2024 510 Wastewater Enterprise Safety Equipment & Clothing Mendo Mill & Lumber Company 24.36 2932 07/25/2024 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 68.08 Check Total: 4,208.73
2933 07/25/2024 510 Wastewater Enterprise Maintenance supplies Municipal Maintenance Equipment Inc 103.26 Check Total: 103.26
2934 07/25/2024 510 Wastewater Enterprise Contract - Other Municipal Resource Group, LLC 11,532.99 AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 21
Check Number Check Date Fund Account Name Vendor Name Amount Check Total: 11,532.99
2935 07/25/2024 100 General Fund Inventory - Diesel Nick Barbieri Trucking, Inc 1,242.91 2935 07/25/2024 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,467.97 Check Total: 2,710.88
2936 07/25/2024 100 General Fund Travel & Lodging Delores Pedersen 62.98 Check Total: 62.98
2937 07/25/2024 530 Water Enterprise Printing and copying Printing Plus 1,499.46 Check Total: 1,499.46
2938 07/25/2024 900 Pool Cash - Claim on Cash Health Benefits Payable ER Redwood Credit Union 3,200.00 Check Total: 3,200.00
2939 07/25/2024 530 Water Enterprise Maintenance supplies Redwood Waste Solutions, Inc 13.63 2939 07/25/2024 400 Citywide CIP Equip & Supplies Non-Capital Redwood Waste Solutions, Inc 3,415.69 Check Total: 3,429.32
2940 07/25/2024 100 General Fund Other Departmental Expense SCP Distributors, LLC 629.30 2940 07/25/2024 100 General Fund Other Departmental Expense SCP Distributors, LLC 520.83 Check Total: 1,150.13
2941 07/25/2024 100 General Fund Maintenance supplies Sparetime Supply Inc 134.69 2941 07/25/2024 100 General Fund Maintenance supplies Sparetime Supply Inc 13.95 2941 07/25/2024 100 General Fund Maintenance supplies Sparetime Supply Inc 43.16 Check Total: 191.80
2942 07/25/2024 100 General Fund Software Subscriptions Springbrook Holding Co LLC 320.00 2942 07/25/2024 100 General Fund Software Subscriptions Springbrook Holding Co LLC 560.04 Check Total: 880.04
2943 07/25/2024 100 General Fund Safety Equipment & Clothing Nigel Swinney 350.00 2943 07/25/2024 100 General Fund Safety Equipment & Clothing Nigel Swinney 173.51 Check Total: 523.51
2944 07/25/2024 400 Citywide CIP Capital Expenditures Tall Tree Engineering Inc 4,683.00 2944 07/25/2024 400 Citywide CIP Capital Expenditures Tall Tree Engineering Inc 4,683.00 AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 22
Check Number Check Date Fund Account Name Vendor Name Amount 2944 07/25/2024 400 Citywide CIP Capital Expenditures Tall Tree Engineering Inc 3,122.00 Check Total: 12,488.00
2945 07/25/2024 100 General Fund Janatorial Supplies Ukiah Paper Supply Inc 828.26 Check Total: 828.26
2946 07/25/2024 510 Wastewater Enterprise Maintenance supplies Uline 399.54 2946 07/25/2024 510 Wastewater Enterprise Maintenance supplies Uline 760.91 2946 07/25/2024 510 Wastewater Enterprise Maintenance supplies Uline 368.25 Check Total: 1,528.70
2947 07/25/2024 530 Water Enterprise Departmental Supplies Univar Solutions 5,178.84 2947 07/25/2024 530 Water Enterprise Departmental Supplies Univar Solutions 2,340.69 Check Total: 7,519.53
2948 07/25/2024 510 Wastewater Enterprise Other Departmental Expense Vestis Group, Inc 32.08 Check Total: 32.08
2949 07/25/2024 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 599.67 2949 07/25/2024 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 165.20 2949 07/25/2024 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 46.79 2949 07/25/2024 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 46.79 2949 07/25/2024 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 46.79 Check Total: 905.24
2950 07/25/2024 100 General Fund Professional Svcs Lori Williams 2,880.00 Check Total: 2,880.00
2951 07/25/2024 900 Pool Cash - Claim on Cash Retirement Payable ER CalPERS 3,535.00 2951 07/25/2024 900 Pool Cash - Claim on Cash Retirement Payable ER CalPERS 385,432.00 2951 07/25/2024 900 Pool Cash - Claim on Cash Retirement Payable ER CalPERS 3,939.00 2951 07/25/2024 900 Pool Cash - Claim on Cash Retirement Payable ER CalPERS 531,769.00 Check Total: 924,675.00
2952 07/30/2024 510 Wastewater Enterprise Chemical & Lab Supplies CA Department of Tax and Fee Admin 126.00 Check Total: 126.00
2953 07/30/2024 100 General Fund Charitable Cont-Community Svcs Willits Community Services,Inc 50,000.00 AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 23
Check Number Check Date Fund Account Name Vendor Name Amount Check Total: 50,000.00
2954 07/31/2024 100 General Fund Administrative Buyout Karen Stevenson 60,000.00 Check Total: 60,000.00
Report Total: 1,973,074.04
AP-Checks for Approval (9/12/2024 - 3:08 PM) Page 24
Item No.8a
Meeting Date: September 11, 2024

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Brian Bender, City Manager
Agenda Title: A FIVE-YEAR AGREEMENT BETWEEN THE WILLITS CHAMBER OF COMMERCE AND THE CITY OF WILLITS FOR A QUARTERLY ALLOCATION OF 15.11-PERCENT FROM THE TRANSIENT OCCUPANCY TAX.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 30 minutes Summary of Request: The Willits Chamber of Commerce (Chamber) and the City entered into an agreement on June 22, 2011, defining the allocation of Transient Occupancy Tax (TOT) the Chamber receives from the City. The said agreement had a term of ten-years and listed the allocation as 11.11-percent to supplement the Chamber’s finances to advertise, market and otherwise making known to the public, the resource of the City for the express purpose of inducing and increasing business, trade and tourism within the City.

The said 2011 agreement expired without any renewals until September 28, 2022, when the City Council approved a two-year agreement. The intent of this agreement was to serve as interim to allow the Chamber to restructure their organization after COVID 19 with the appointment of an Executive Director. The agreement also contained three specific benchmarks to chart their recovery progress. The Chamber presented their progress to these benchmarks at the August 28th Council meeting.

With the pending expiration of the September 2022 agreement, the Chamber seeks a new agreement from the City Council to allow them to continue with their efforts. The Chamber, with this new agreement requests an increase of the TOT allocation by four-percent (for an amount of 15.11) and a term of five years. The Chamber wants to remove the provision requiring bimonthly meetings between a designee of the Chamber and the City Manager. The Chamber also wants the removal of the benchmarks.

The attached agreement signifies in blue font the provisions staff encourages the Council to include in the approved version. Most are straightforward with the purpose of updating the agreement’s focus and ensuring the Chamber continues to accommodate the objectives of the Council. As for the bimonthly meetings, staff sees their value in ensuring the coordination between the organizations and advocates the Council for its inclusion.

Attached is the proposed agreement for your review.

Recommended Action: To adopt the accompanying Resolution approving the Agreement with the staff defined additions.

Alternative(s): Adopt the Agreement with the provisions sought by the Chamber: (1) Four-percent increase; and (2) No bimonthly meetings. Or the City Council may not act on either version with their respective provisions and direct the City Manager to coordinate with the Chamber to compose an entirely different agreement. If the Council selects the latter, staff recommends the Council to continue the existing agreement to ensure there is an agreement in place.

Fiscal Impact: The FY 2024-25 Budget contains a set aside of $55,000 of TOT distribution to the Chamber. To use Fiscal Year 2023-2024 numbers with the 11.11-percent allocation, the Chamber received $35,160. For the same numbers, a 15.11-percent allocation generates $47,818.

Personnel Impact: Minimal. As the greatest time allocation rests with the Administration and Finance Departments to coordinate with the Chamber.

Identified City Council Conflict of Interest: None.
2021 Adopted Goals: This item complies with Goal #3 for Community Development…Develop and implement economic development strategies for the City of Willits that will promote the development and maintenance of strong business sector including business retention and attraction, tourism, marketing and revenue generation.

California Environmental Quality Act: Not applicable.

This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ 1 Agreement between the Willits Chamber of Commerce and the City of Willits for the Allocation of Transient Occupancy Tax
This Agreement is made and entered into on this day of , 2024, in Willits, CA between the Willits Chamber of Commerce, a California nonprofit corporation, hereinafter known as “Chamber”, and the City of Willits, a California Municipal Corporation, hereinafter known as “City”.

WHEREAS, the City Council wants to maintain a collaborative relationship between the Chamber of Commerce and the City to promote local businesses and foster community events; and
WHEREAS, the City imposes and collects Transient Occupancy Tax, hereinafter known as “TOT,” a general tax on persons for the privilege of occupying room(s) in hotels, motels and inns within the City’s incorporated boundaries; and
WHEREAS, the authority to impose the TOT is set forth in the California Revenue and Tax Code Section 7280 through Section 7281; and
WHEREAS, the present TOT rate is set at 11.11-percent; and WHEREAS, the City Council agrees there is a need to increase the TOT allocation to the Chamber by four-percent to 15.11-percent; and
WHEREAS, the City and Chamber agree that the increased distribution of the collected TOT to the Chamber as provided herein is necessary to support their efforts; and NOW, THEREFORE, in consideration of the mutual promises and covenants and conditions contained herein, the parties hereto agree as follows:
1) TERM: This agreement will be for a term of five-years effective upon the date set forth. 2) COMPENSATION: The City will pay to the Chamber 15.11-percent of the TOT collected according to the following procedures:
a. TOT payments will be made according to a Fiscal Year beginning on July 1st and ending
on June 30
th
. The end of each quarter is as follows:
i. First Quarter: September 30th
ii. Second Quarter: December 31
st
iii. Third Quarter: March 31
st
iv. Fourth Quarter: June 30
th
b. The City will make quarterly payments to the Chamber based on the estimated TOT revenue as stated in its annual budget.
c. Payments will be made according to the following schedule:
i. First Quarter: On or before October 31st
ii. Second Quarter: On or before January 31st
2 iii. Third Quarter: On or before April 30th
iv. Fourth Quarter: On or before August 31st
d. The fourth quarterly payment will be adjusted based on the actual TOT collected during the fiscal year.
3) CHAMBER ACTIVITIES: During the term of this agreement, the Chamber will determine the method, details and means of advertising, marketing and otherwise make known to the public, the resources of the City for the express purpose of inducing and increasing business, trade and tourism within the City. The Chamber shall market and promote for such purposes and showcasing the agricultural, horticultural, industrial, commercial, climatic, recreational and cultural resources and advantages of the City. Such activities may generally include, but not be limited to:
a. Newspaper, magazine, radio, television, internet and direct mail marketing and promotion. b. Develop and distribution of generalized and specialized publications featuring the City. c. Solicitation of business interested in the City.
d. Liaison with State, County and local groups involved in the promotion and development of tourism, retail, manufacturing and other business.
e. Development and execution of periodic events and/or campaigns designed to attract tourists and retail shopping in the City.
f. Enhance business growth and support local entrepreneurs by pursuing grants and funding opportunities.
4) OFFICE HOURS, PERSONNEL, FACILITIES AND SUPPLIES: The Chamber will operate and staff an office during normal business hours, as financially feasible to meet the needs of members and clients, for the purpose of greeting and assisting walk in clientele and receiving and answering telephone inquiries. The Chamber will devote and provide sufficient time, personnel, office space, equipment, furniture, consumable supplies and other materials as may be needed to efficiently and effectively perform activities set forth in Section 3 above. 5) BIMONTHLY MEETINGS: A designee of the Chamber will hold bimonthly meetings with the City Manager to provide a written summary describing their progress on activities listed in Section #3.
6) ANNUAL AND QUARTERLY REPORT AND CITY COUNCIL PRESENTATION: The Chamber will prepare a written Annual Report outlining activities carried out in the previous year for presentation to the City Council by clearly defining metrics that demonstrate the effectiveness of the partnership. The Chamber will present the Annual Report at the second regularly scheduled City Council meeting in January.
7) TERMINATION: This Agreement may be terminated for material breach of its term or conditions or because of discovery of any act which violates local, State or Federal law. Termination is effective 14 days after deposit of notice as specified in this Agreement.
8) STATUS: The Chamber and its employees and contractors are independent of the City. No 3 employer/employee relationship exists between the Chamber and the City. The Chamber’s assigned personnel will not be entitled to any benefits payable to employees of the City. 9) INDEMNIFICATION: To the fullest extent permitting by law, the Chamber will indemnify, defend and hold harmless the City, and its officers and employees from and against all liabilities regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Chamber or the acts or omissions of any employee, agent or subcontractor of the Chamber.
10) GENERAL TERMS:
a. Modification: No amendment to this Agreement is effective unless it is written and signed by both parties.
b. Integration: This Agreement constitutes the entire Agreement of the parties with respect to the subject matter.
c. Interpretation: This Agreement will be interpreted in accordance with the laws of the State of California.
d. No Waiver: Failure to enforce with respect to a default will not be construed as a waiver. e. Severability: The provisions of this Agreement are severable. If any part of this Agreement is held invalid by a court of competent jurisdiction, the Agreement will remain in full force and effect unless amended or modified by mutual written consent of the parties. f. Attorney’s Fees: In the event legal action is instituted by either party to this Agreement, the prevailing party will be entitled to reasonable attorney’s fees and actual costs in connection with such action.
g. Notices: All notices will be addressed as followed:

CITY OF WILLITS
111 East Commercial Street
Willits, CA 95490

WILLITS CHAMBER OF COMMERCE
299 East Commercial Street
Willits, CA 95490
City of Willits Willits Chamber of Commerce
Brian P. Bender Lisa Kvasnicka
City Manager President
4 Approved as to Form:

H. James Lance
City Attorney
Attest:

Delores Pedersen
City Clerk
Resolution No. 2024- Page 1 of 1 September 25, 2024
RESOLUTION NO. 2024

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPROVING AN

AGREEMENT BETWEEN THE WILLITS CHAMBER OF COMMERCE AND THE CITY OF WILLITS FOR A QUARTERLY ALLOCATION OF 15.11-PERCENT FROM THE TRANSIENT OCCUPANCY TAX.

WHEREAS, the City Council of the City of Willits recognizes the benefit of promoting business, tourism and economic development opportunities for the City of Willits; and WHEREAS, the City Council of the City of Willits acknowledges the Willits Chamber of Commerce has the experience and the capacity to conduct promotional and marketing activities on behalf of the City to publicize events and the distinctiveness of the City to tourism and business interests; and
WHEREAS, the City Council of the City of Willits agrees to compensate the Willits Chamber of Commerce 15.11-percent of the Transient Occupancy Tax collected based on the schedule contained in the Agreement; and
WHEREAS, the attached Agreement supplements the version approved on September 28, 2022; and
WHEREAS, the City Council of the City of Willits agrees to the modified terms of the Agreement including a length of five-years; and
NOW, THEREFORE, subject to the concurrence of the Willits Chamber of Commerce, the City Council of the City of Willits accepts the attached Agreement between the Willits Chamber of Commerce and the City of Willits for the allocation of Transient Occupancy Tax for two-years with a compensation of 15.11-percent of the collected Transient Occupancy Tax and authorizes the City Manager to sign the agreement.

The above and foregoing Resolution was introduced by Councilmember _______ seconded by Councilmember _______ and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the, 25th day of September 2024, by the following vote:

AYES:

NOES:

ABSENT:
________________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits
ATTEST:
_______________________________

DELORES PEDERSEN
City Clerk
Item No. 9a
Meeting Date: September 25,2024

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Walter Kolon, Services and Facilities Director
Agenda Title: PAVING OF MUIR AND W. VAN LANES AS AN ADDITIVE ALTERNATIVE TO THE 2024 WATER MAIN & SEWER MAIN REPLACEMENT PROJECT (PROJECT #2023-08 / 2024 UNDERGROUND UTILITIES PROJECT) FOR A PROBABLE COST OF $35,000 FROM THE WATER & SEWER ENTERPRISE FUNDS.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes.

Summary of Request: As part of the Steel Water and Sewer Main Replacement Project, 2023-08, staff seeks approval to pave Muir and W. Van Lanes. Both small streets are in poor condition. The underground utility project made the surface conditions worse after the installation of new water services and sewer lines. The original scope of work only required paving over the disturbed areas. Staff advises it would be highly cost effective in labor, materials, and mobilization of equipment to pave the entire surface of the streets rather than portions.

The area is densely populated, has several businesses using these streets for front and rear access, and is a welltravelled, pedestrian corridor. Paving will enhance and improve safety, walkability, and drainage in this area. It will also provide the basis for improvements as recommended in the 2017 Willits Downtown Streets and Alleys Connectivity Study, Pages 15-16 (see attached).

Recommended Action: Approve the accompanying Resolution to completely pave Muir and W. Van Lanes.

Alternative(s): Only implement the paving originally described in the Project’s scope. Safety and maintenance issues will persist.

Fiscal Impact: Argonaut provided a cost of $35,000. This will be an economical way to resurface two, highly used streets. There are cost savings to pave now through a Change Order along with other project deductions. If done at a later date as a stand-alone project, it would cost substantially more. The unaudited Fund Balances for Water is $6,420481 and for Wastewater is $7,319,206.

Personnel Impact: The standard level of project management by Services & Facilities staff.

Identified City Council Conflict of Interest: None.
2021 Adopted Goals: This item supports Goal #1 for Services and Facilities…Maintain and improve infrastructure systems of water, wastewater, public facilities, and streets capable of managing future growth while responding to current City needs.

California Environmental Quality Act: This Project qualifies for a Categorical Exemption pursuant to the California Environmental Quality Act State Guidelines Section 15301 Class 1 (Existing Facilities), Section 15302 Class 2 (Replacement or Reconstruction), and Section 15061(b)(3).

DOWNTOWN WILLITS STREETS & ALLEYS

CONNECTIVITY STUDY
ti' CITY OF WILLITS
• • •
• FINAL R PORT
• 9 January, 2017
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DOWNTOWN WILLITS STREETS & ALLEYS CONNECTIVITY STUDY
Commercial Street
Commercial Street is a 56-foot wide east-west arterial. Numerous civic and commercial uses are located along this arterial at the north-end of the downtown and the study area, including City Hall, Willits Justice Center, Noyo Theater, Snyder Park, Baseball fields, and Skunk Train Depot by the Northwestern Pacific Railroad tracks. In addition, Commercial Street is a major link to other city amenities east of the study area such as Willits Library, Mendocino County Museum, Roots of Motive Power, Recreation Grove Park, Skatepark, and Rodeo Grounds .

Much of Commercial Street is comprised of two travel lanes, existing Class II bicycle facilities, and street parking on either side. Along the south edge of Commercial between School Street and Main Street, there is front-in diagonal parking. The sidewa lks are twelve feet wide throughout. The City implemented several improvements on West Commercial Street, which include the angled parking; restriping; raised crosswalks; and striping off bulbouts at corners and intersections. Since these bulbouts are not actually curbed, planters were provided as a barrier between these striped zones and the travel lane.

Existing Condition: East Commercial Street by Skunk Train Depot Existing Section: West Commercial Street
Existing Section: East Commercial Street

2. Existing Conditions ■ 7

DO WNTOW N WILLITS STREETS & ALLEYS CONNECT IVITY STUDY

COMMUNITY WORKSHOPS
Community meetings were held to invite the community to learn, analyze, comment, and provide input on key issues, goals, and options for the Connectivity Study's design concepts. Public notices of each workshop were given in the form of flyers, newspaper advertisements, and email outreach.

DOWNTOWN WlllffS --------
STREETS s ALLEYS CONNECTIVITY STUDY
COMMUNITY WORKSHOP #2
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16 ■ 3. Outreac h
Workshops
Main Street Corridor Enhancement Plan Design Cherrette
PlaceWorks joined and supported the kickoff event of the design charrette for the Main Street Corridor Enhancement Project during the week of April 18 to 22, 2016. PlaceWorks was present on April 1 ih and 13th to:
■ Display a board showcasing the Downtown Willits Streets and Alleys Connectivity study area and receive feedback from community members interested in the study.
■ Lead a walking tour through the downtown area and facilitate brief discussions with community members to gather input on concerns and potential priorities for the study.

DOWNTOWN WILLITS REETS & ALLEYS CONNECTIVITY
Community Workshop #2: August 25, 2016
PlaceWorks and City staff facilitated a community workshop on August 25, 2016, and presented the preferred concept alternatives for each of the three prioritized projects. PlaceWorks presented the projects and facilitated a discussion of each one with the community. There were approximately 26 people present at the meeting.

1. Mendocino & Wood
The community members at the meeting raised concerns regarding the change in direction of travel associated with the concept overall. Many of the concerns stemmed from the following:
11 Ability of wayfinding to navigate to the public parking lot between Mendocino Avenue and Wood Street.
11 Truck turning radii associated with the new design and the potential additional parking removal on School Street at the corners associated with the new truck turns. It was discussed that the turning analysis would be done with further design development to assess potential additional loss of parking on School Street. 11 Change in travel direction on Wood Street from west bound to east bound. Community members cited this change would relocate existing parking at the northwest corner of Wood Street to the south west corner, further removing the existing 2-3 parking spots away from adjacent businesses. However the concept increases parking on the street overall.
11 Maintaining access to Brookside Elementary with change in travel direction on Mendocino Avenue. Brookside Elementary is located west of the study area and Mendocino Avenue is a major connector to the school. It was discussed that the westbound orientation of Mendocino Avenue from Main Street to North Street would not alter current trips to Brookside. Return trips would still take 18 11111 3. Outreach
UDY
Mendocino Avenue eastbound, head south at School Street and continue to access Main Street via eastbound Main Street. 11 Desire to keep existing Liquidambar trees on north side of Mendocino Avenue from Main Street to Muir Lane. The
recommended sidewalk extension on the north side of the street at the Rexall parking lot generated some discussion regarding these existing trees on private property, which currently buckle the sidewalk. The Public Works Department currently intends to remove the trees and extend the sidewalk into Mendocino Avenue (as shown) to increase the planter strip for new trees and reduce impacts to the new sidewalk. Community members were concerned about removing these trees. It was discussed that the extended sidewalk could potentially provide the existing trees with additional space to save the trees from removal but that this was a decision for Public Works as it impacted the condition of the public sidewalk. 11 Mendocino Avenue between Humboldt Street and Main Street:

Plans to improve the sidewalk condition on the southside were met with approval. Currently, this segment of Mendocino Avenue is narrow and has a rolled curb condition. Community members expressed concerns at plans to introduce diagonal parking on the north side of the street as it requires a 2-foot easement into private property to maintain a 6-foot sidewalk in the configuration. The loss of two parking stalls at Ardella's was seen as a negative, but consideration for continuing diagonal parking to the Humboldt Street on the north side was a potentially positive design change. 111 Wood Alley remained eastbound and there was little discussion about this street.
•

4. PROJECT GOALS
Project goals were developed to initiate the planning process to create a safer, more accessible, and more pedestrian-friendly downtown environment with direct input from the TAG.

PROJECT GOALS
Project goals comprise the strategy for how the design concepts for the project areas were developed and center around creating a pedestrianfriendly downtown. These were developed and represented in the form of diagrams, street sections, and visual simulations. The following goals guided the designs in the Streets and Alleys Connectivity Study:

1. Beautify and enhance downtown. The study seeks to improve the experience of downtown by prioritizing the pedestrian as well bicyclist experience and identifying opportunities to provide shared street environments, new public gathering spaces, improved safety, and a more accessible environment.

2. Provide better accessibility for pedestrians and bicyclists. The study seeks to create an accessible and safe downtown for pedestrians and bicyclists and identifies opportunities for sidewalk widenings, safer crossings, accessibility improvements, and traffic calming.

3. Maintain parking and provide loading zones for downtown merchants. The study seeks to maintain the existing parking supply where possible, identify opportunities where new parking supply could be located, and provide designated loading zones for downtown merchants.

4. Encourage local and regional bicycle and pedestrian mobility. The study seeks to improve the existing bicycle facilities within downtown to encourage bicycle mobility.

5. Improve public gathering spaces in downtown. The study seeks to improve existing public gathering spaces as well as identify opportunities for new public gathering spaces. Potential areas identified are the northeast corner of Mendocino Avenue and Main Street and the area in front of the Willits Community Theater by Van and Muir Lanes.

6. Improve traffic safety and visibility for motorists. The study seeks to improve traffic safety throughout the area, including the intersection of Commercial Street and Main Street.

7. Improve lighting, wayfinding signage and landscaping throughout downtown. The study seeks to increase and identify opportunities for lighting, wayfinding, and landscaping throughout downtown.

4. Project Goals ■ 21

D OWNTOWN W I LL IT S S T R EETS & A LLE YS CONN ECT IV ITY S T UDY

PROJECT AREAS
During the initial stages of the Connectivity Study, PlaceWorks identified opportunities and constraints throughout downtown through site tours examining existing conditions and conversations with City staff, community members and consultant team members at the Main Street Corridor Enhancement Project design charrette, and Technical Advisory Group members in the first TAG meeting. These opportunities and constraints were compiled in the Existing Conditions Diagram (Fig. 2-2).

Based on this diagram, PlaceWorks initially identified si x potential project areas. At the second TAG meeting with City staff present, PlaceWorks presented the Existing Conditions Diagram followed by the Prioritization Map and asked the members to vote on three to four projects to prioritize. Votes were cast after discussion of goals, issues, and concerns between TAG members and City staff.

The TAG elected to develop the Commercial Street project area; the combined project areas of Van, Muir, and Schmidbauer Lanes; and the Mendocino Avenue/Wood Street project area. The Valley Street project area was not selected because the Main Street Corridor Enhancement Project already proposed a new design for the intersection which would slow vehicular speeds and improve pedestrian safety. The School and Marin Streets project area did not contain as much potential for improvements and therefore was also not selected.

These preliminary project areas later reduced to three focus areas, compiled in a Priority Project Areas Map (Fig. 4-1) and presented in the second TAG meeting. For these three areas, concepts were developed.

They are briefly listed below and described further in Chapter 5:
22 ■ 4. Projec t Goals

1. Commercial Street: A key east-west arterial with existing bicycle facilities, commercial travel routes, business frontages, and civic locations, focus on Commercial Street was seen by City staff and TAG members as critical to the study.

2. West Van Lane & Muir Lane: These two lanes posed potential as primary pedestrian thoroughfares west of Main Street with the Willits Community Theater as a destination and considered as a key project area for supporting a pedestrian-friendly downtown.

3. East Van Lane & Schmidbauer Lane: East Van and Schmidbauer Lanes also have potential to be primary pedestrian routes, with East Van Lane as a primary east-west connection from Main Street to the Skunk Train Depot and Northwest Pacific Railroad tracks to the east. An existing constraint, however, is the chain link fenced area located between City Hall and the Justice Center, creates a gap in East Van Lane between Humboldt and Marin Streets.

4. Mendocino Avenue & Wood Street: As two main east-west connectors located south of Commercial Street, this project considers changing traveling directions to create more efficient traffic flow through downtown as well as improved parking supply, loading areas, accessibility, and streetscape improvements.

5. Valley Street: The primary issue which this project area would be concerned with is reconfiguring the U.S. Post Office parking lot and/or the Valley Street intersection to provide safer crossings for pedestrians as well as reduce vehicular collisions that occur between vehicles coming off Main Street and vehicles exiting the parking lot.

6. School Street & Madden Street: This project would primarily consider accessibility improvements to create a continuous path of pedestrian travel, address any accessibility gaps throughout these streets, and calm traffic on Madden for any cut through traffic existing or as a result of the Railroad to Baechtel Road connection. ___ .._ __ ,------1m 0 75 150 300 600
Figure 4-1: Priority Project Areas Map

DOWNTOWN WILLITS STREETS & ALLEYS CONNECTIVITY STUDY

PRIORITY PROJECT AREAS

PRIORITY PROJECT AREAS
PlaceWorks worked with City staff and the TAG to prioritize the following areas:
■ Commercial Street: As a major east-west arterial, Commercial Street is envisioned to be a quality environment with improved conditions more amenable to pedestrians and bicyclists alike as well as supportive of businesses and vehicular traffic. This project area covers Commercial Street from School Street to the Northwest Pacific Railroad tracks.
■ Van Lane, Muir Lane, and Schmidbauer Lane: A series of lanes that provides informal bypass routes for both pedestrians and vehicles around downtown. Traffic here is infrequent, and the close proximity of buildings, narrow lane width, and removed setting relative to main arterials gives it a quiet and secluded atmosphere.

This project would focus on improving lane surfaces, accessibility, lighting, safety, and increasing pedestrian-friendliness. This project area covers Van Lane from School Street to Humboldt Street along with the full extents of both Muir and Schmidbauer Lanes. ■ Mendocino Avenue and Wood Street: Improvement of these two side streets that provide access off Main Street to parking, commercial loading zones, and residential areas adjacent to downtown will focus on re-orienting travel directions to facilitate more efficient and safer traffic flow through downtown; maintaining on-street parking; dedicating loading zones for commercial vehicles; and improving pedestrian accessibility. Th is project area covers the stretch of Mendocino Avenue between School Street and Humboldt Street; Wood Street between School Street and Main Street; and Wood Alley.

4. Project Goals ■ 23

5. PROJECT DESIGN

RECOMMENDATIONS
This section describes the project prioritization process, the concept development for each project, and a description of recommendations .

PROJECT DESIGN CONCEPTS
PlaceWorks developed the concepts for each priority project area with the goal of creating a quality, pedestrian-oriented environment throughout Downtown while finding opportunities to improve bicycle facilities, vehicular traffic flow, and parking supply. These concepts were developed with City staff and based on input provided by TAG and community members.

The Streets & Alleys Connectivity Study developed AutoCAD drawings to illustrate the proposed changes throughout the downtown. The project was developed using City provided GIS survey information. Additional survey will be required to continue to consider opportunities associated with these concepts. The layout plans essentially serves as a 10 percent completed design that the City of Willits can use to assist with acquisition of funding and move into further design development.

The following discussion describes project improvements. Illustrative concept drawings are included .

Commercial Street
The overall concept for Commercial Street seeks to balance the nature of the street as a major vehicular corridor and aims to achieve the following:
■ Improve pedestrian safety and experience.
■ Maintain and improve existing bicycle facilities.
■ Reconfigure lanes to ameliorate traffic stacking and provide smoother flow of traffic.

Main Street/Commercial Street intersection
The Main Street/Commercial Street intersection presents and provides opportunities for enhancement through protected left turns and signal timing improvements. The lack of protected left turn phasing and dedicated left turn lanes along Commercial Street at Main Street results in conflicts between left turning vehicles and other modes crossing Main Street, especially pedestrians. Queues generated by left turning vehicles also can impede the flow of through and right-turning vehicles, resulting in delays for both eastbound and westbound traffic flow. While space allows for right turning vehicles to merge into existing bike lanes during their turn, pavement markings could be clearer to highlight this conflict zone for both bikes and vehicles. Several intersection improvements would help address these conflicts and delays :
■ Protected left turn phasing and dedicated left turn lanes on Commercial Street through the removal of on-street parking adjacent to the intersection
■ Pedestrian bu I bouts to shorten crosswalk distances
■ Eastbound right turns on Commercial Street accommodated via a right turn pocket shared with the bike lane

5. Project Design Recommendations ■ 25

DO WN TO WN WIL LITS S T REE TS & ALL EYS CONN ECTIVITY STUDY ■ Bicycle conflict zone markings along both Main Street and Commercial Street
■ Retiming of the signal to serve post-Bypass volumes, including inclusion of pedestrian recall
These changes are expected to reduce delays along Commercial Street, but may increase delays along Main Street. However, given the expected decrease in traffic volumes along Main Street, these tradeoffs are expected to produce optimal intersection operations as a whole and will improve pedestrian safety. 2
West Commercial Street
■ Lane reconfiguration: As illustrated in Figure 5-2, recommend lane reconfiguration and intersection improvements by:
• Restriping existing westbound Class II bicycle lane to run along north curb between Main Street and Muir Lane, removing street parking (approximately four to six spaces).
• Removing existing diagonal parking along southside of Commercial Street and replace with new parallel parking (loss of three spaces).
• Diagonal Parking Alternative: Replacing existing diagonal parking spaces between School Street and Muir Lane with new back-in diagonal parking spaces. Provide new parallel parking between Muir Lane and Main Street. (loss of two spaces, see Figure 5-3). ■ Curb extensions: Provide new curb extensions and bulbouts at the following locations:
2 Existing Circulation Assessment and Improvement Evaluation for Main Street & Downtown Willits, Fehr & Peers, August 19th, 2016 26 ■ 5. Project Design Recommendations
• Southwest intersection corner at Main Street and Commercial Street.
• Mid-block crosswalk at Muir Lane and Main Street.
• Southeast corner of Commercial Street and School Street. • Existing striped pedestrian refuges, currently buffered by planters, by formalizing them into bulbouts. Study southwest corner of Commercial Street at Main Street intersection for feasibility of bulbouts in relation to truck turning radius and pedestrian safety.
■ West of Muir Lane: Maintain existing on-street parking on northside and existing bicycle facilities. Provide new 3-foot buffer for bicycle lanes. Remove existing diagonal parking on southside of Commercial Street.
■ Landscaping: Recommend tree plantings and landscaping where feasible to beautify street, including new bulbout areas.

Figure 5-1: Proposed Commercial Street Section

DOWNTOWN WILLITS STREETS & ALLEYS CONNECTIVITY STUDY
1- EXISTING RAISED

CROSSWALK

RESPECT EXISTING DRIVEWAYS

AND MAINTAIN PARKING

COMMERCIAL STREET

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5. Projec t Design Recommendations ■ 27

DOWNTOWN WILLITS STREETS & ALLEYS CONNECTIVITY STUDY
l ,
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DOWNTOWN ILLITS STREETS & ALLEYS CONNECTIVITY STUDY
East Commercial Street
East Commercial Street serves as a key multimodal street for vehicles, pedestrians, bicyclists, and buses; however, its design provides limited accommodations for people walking and bicycling. 11 Lane reconfiguration: The concept, illustrated in Figures 5-4 and 5-5, recommends an alternative lane configuration combined with traffic signaling that would reduce traffic queuing times and permit smoother flow of traffic from both directions through the intersection:

New southbound dedicated left-turn lane; and westbound thru·- and right-turn lane at Main Street.

Shift westbound bicycle lane at curb west of Fire Department and remove northside on-street parking (loss of four to five spaces}.

Maintain existing eastbound travel lane, shift slightly to accommodate new 2-foot buffer for existing eastbound bicycle lane.

Relocate on-street parking along southside to accommodate new curb extension (loss of three to four spaces) .

Relocate four diagonal parking spaces reserved for better bicycle facility and additional public parallel parking spaces (gain of two to three spaces) .
111 Curb Extensions / Bulbouts: Provide new bulbouts at all corners at each intersection. The configuration of each varies and should accommodate turning radii of commercial vehicles, fire engines, and school buses. Provide bulbout along southside from Main Street to slightly past Schmidbauer Lane to accommodate street II
Ill
II
trees and furnishings and entrance to Schmidbauer. Provide extended bulbouts for transit with improved bus stop facilities at the northeast corner of Commercial and Humboldt Streets intersection. Relocate existing bus stop in front of the Justice Center west of Marin Street to southeast corner of Commercial and Marin Street intersection .

East of Humboldt Street: Maintain existing on-street parking and bicycle facilities. Provide new 2-foot buffer for both eastbound and westbound lanes. Provide striping at conflict zones where needed. (See Figure
New Pedestrian Crossing: Provide new pedestrian crossings over Northwest Pacific Railroad tracks along both north and south sides of Commercial Street .

Landscaping: Recommend tree plantings, landscaping, and rain gardens to beautify street, including new bulbout and curb extension areas .

5. Project Recommendations illill 29

DOWNTOWN WILLITS STREETS & ALLEYS CONNECTIVITY STUDY
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~ SCHMIDBAUER LANE

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DOWNTOWN WILLITS STREETS & ALLE YS CONNECTIVITY STUDY
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5. Project Design Recommendations ■ 31

DOWNTOWN WILLITS STREETS & ALLEYS CONNECTIVITY STUDY
Van, Muir, and Schmidbauer Lanes are envisioned to be shared streets, accommodating pedestrian activity, slow-moving vehicular traffic, bicyclists, and utility services. The intersection of Main Street and Van Lane is a major site of pedestrian and vehicle conflicts within Downtown streets and alleys network due to the narrow width of Van Lane (about 15 feet), the high volume of vehicle and pedestrian traffic along and crossing Main Street, and the close proximity of the pedestrian crosswalks at this intersection to the Main Street/Commercial Street intersection. Van Lane experiences very low traffic volumes (less than five vehicles during the PM peak hour). In order to reduce these conflicts and enhance walkability, limiting passenger vehicle access along Van Lane via movable bollards is recommended. Maintaining oneway access on Muir Lane in the southbound direction would maintain access to the residential uses and Mendocino Avenue to the south, such that vehicles would enter via Muir Lane from Commercial Street, and exit via Van Lane to School Street or further south to Mendocino Avenue. 3 The proposed recommendations are described below.

West Van Lane and Muir Lane
The concepts for West Van Lane and Muir Lane are illustrated in Figure 5-6 propose the following:
1111 Pedestrian Paseo: Recommended between Main Street and the apartment garage slightly east of Muir Lane. Create a pedestrianonly area between Main Street and Muir Lane, just before the privately-owned garage at the northeast corner. Proposed 3 Existing Circulation Assessment and Improvement Evaluation for Main Street & Downtown Willits, Fehr & Peers, August 19th, 2016 32 !l!llllill 5. Project Design Recommendations
furnishings are to be moveable to maintain emergency vehicle access at Main Street.
111 Vehicular Access: Provide westbound-only access between Muir Lane and School Street with one-way westbound travel direction.

Maintain southbound-only direction and formalize parking configuration and access.
111 Public Plaza at Willits Community Theater: Recommend a new public gathering space with trees, planters, and seating to promote the Willits Community Theater as a destination and further activate the lanes as pedestrian-friendly areas. See Figure 5-9.
111 Underground powerlines: Through the PG&E Electric
Undergrounding Program, recommend undergrounding of existing overhead utilities (five poles on West Van Lane and Muir Lane). 111 High-Friction Paving, Resurfacing, and Accessibility: Provide highfriction paving throughout and pave areas previously unpaved. For pedestrian-only plazas and pathways, utilize fine-grain paving patterns to promote a human scale. Implement repairs to meet accessibility requirements throughout.
111 Lighting: Provide new pedestrian-scaled lighting in lanes to create safer environments for pedestrians and motorists alike. 111 New Trash Enclosure: Consolidate and conceal private trash bins into a new trash enclosure attached to the north face of the building at the intersection of West Van Lane and Main Street. 1111 Public Art: Recommend public art and murals be provided on blank building facades to activate a pedestrian-oriented environment. 111 Gateway/ Raised Crosswalk at Main Street: Consistent with the Main Street Corridor Enhancement Plan, provide a raised crosswalk at the intersection with Main Street to replace the two existing crosswalks.

Provide gateway at the entrance of West Van Lan. See Figure 5-8. ..
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5. Projec t Design Recommendations ■ 33
Resolution No. 2024-__ Page 1 of 1 September 25, 2024
RESOLUTION NO. 2024-
ADOPT A RESOLUTION TO PAVE MUIR AND W. VAN LANES AS PART OF THE 2024 WATER MAIN & SEWER MAIN REPLACEMENT PROJECT (PROJECT #2023-08 / 2024 UNDERGROUND UTILITIES PROJECT) FOR A PROBABLE COST OF $35,000 FROM THE WATER & SEWER ENTERPRISE FUNDS.

WHEREAS, the Steel Water Line Replacement Project 2023-08 was approved to go to public bid by City Council as Resolution No. 2024-23 on May 22nd, with the finalized plans; and WHEREAS, Project 2023-08 consists of the following: replacement existing steel water lines and sewer lines on East and West Van, & Muir Lanes, Magnolia, North and Madrone Streets; and
WHEREAS, the original project scope was to only patch and repair the disturbed asphalt surfaces where pipes were replaced under Muir and W. Van Lanes; and WHEREAS, staff determined that repaving the entire road surfaces of Muir and W. Van Lanes would be beneficial and a cost-effective way to rehabilitate two roads with poor surfaces while equipment and labor are already mobilized instead of only a partial pave; and WHEREAS, this densely populated area has several businesses using these streets for front and rear access, and is a well-travelled pedestrian corridor; and WHEREAS, paving will enhance and improve safety, walkability and drainage in this area and provides a basis for improvements recommended in the attached 2017 Willits Downtown Streets and Alleys Connectivity Study, Pages 15-16; and WHEREAS, this additional paving has a probable cost of $35,000 that will include surface treatment, speed control measures, and striping; and
WHEREAS, this additional paving will be paid from the Water and Wastewater Enterprise Funds and is within approved contingency spending authorization of the City Manager; and NOW, THEREFORE, BE IT RESOLVED that the Willits City Council does hereby authorize the Finance Director to increase appropriations in CIP Fund 400, Water Fund 530 and Wastewater Fund 510 by $35,000 Dollars with Operating Funds transferring fund balance to CIP for the full paving of Muir and W. Van Lanes as part of the Steel Water Main Replacement Project, Project 2023-08.

The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 25th day of September, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
_________________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk
Item No. 9b
Meeting Date: September 25, 2024

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Leiloni Shine, Contract Planner
Agenda Title: AUTHORIZATION THE INSTALLATION OF A GATEWAY SIGN AT HIGHWAY 20 PARK USING $30,000 FROM THE AMERICAN RECOVERY PLAN ACT (ARPA) BUDGET ALLOCATION.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes.

Summary of Request: Review and approve the proposed gateway sign (see attached supporting documents) and provide comments to the Services & Facilities Department regarding the proposed gateway sign.

The proposed sign will be located on the west side of Highway 20 Park. This sign is included on the revised (September 11, 2024) American Rescue Plan Act (ARPA) Projects Final List. The gateway sign is intended to increase awareness of the community and consequently promote the City’s businesses. The basis for the design is from the signage concepts depicted in the E. Commercial Corridor Master Plan.

The purpose of this gateway sign meets the 2021 City Council goals, specifically the Community Development, Goal #3: Develop and implement economic development strategies for the City of Willits that will promote the development and maintenance of strong business sector including business retention and attraction, tourism, marketing and revenue generation.

Sign materials and specifications summarized:
• Sign Faces to be wood construction, square footage/sign face = 34 square feet. • Sign Posts to be wood construction, height = 5 feet.
• Overall Sign Height = 6 feet and 1 inch.
• Non-illuminated, Freestanding sign.
• The proposed sign complies with Willits Municipal code Section 17.54.200 – Freestanding signs requirements; a sign permit from the City will be issued.
• Caltrans Encroachment Permit required: Processing time estimated to be 1 year.

Gateway sign cost estimate:
• Materials Cost = $22,770.00.
• Installation Cost = City staff will do the installation, but the base still requires engineering review and materials. • City of Willits Sales Tax (9.125-percent) = $2,277
• Material, Installation, and Tax (Total) Cost = $25,047 (known costs) • Estimate provided by Paramount Sign Contractors, Inc. located in Redwood Valley.

Attached are the site plan showing the location and a graphic of the proposed design.

Recommended Action: Approve the gateway sign proposal as presented and/or approve a modified design and configuration based on expressed comments.

Alternative(s): Instruct staff to prepare a different design.

Fiscal Impact: The proposed gateway sign has an allocated budget of $30,000 with the Services and Facilities Department per the revised (September 11, 2024) American Rescue Plan Act (ARPA) Projects Final List. Staff recommends the Council to allow the Finance Director to appropriate the funding through the CIP account to allow for construction and installation and include a ten-percent contingency. The contingency is to accommodate the engineering review of the base and installation materials if they exceed $4,953.

Personnel Impact: The proposed gateway sign is not anticipated to decrease the availability of Administration and/or Community Development staff during the approval process as contract planning staff (Land Logistics) will complete the Caltrans Encroachment Permit application. Services & Facilities staff will need to dedicate scheduling for the installation.

Identified City Council Conflict of Interest: None.
2021 Adopted Goals: This request satisfies Administration’s Goal #4…Develop a program to increase public awareness of the City’s efforts to maintain and improve the City, and Goal #3 for Community Development…Develop and implement economic development strategies for the City of Willits that will promote the development and maintenance of strong business sector including business retention and attraction, tourism, marketing and revenue generation.

California Environmental Quality Act: Project is exempt subject to CEQA Section 15304 – Minor Alterations to Land.

S MAIN ST
HWY 20 / FORT BRAGG RD
HWY 20 PARK
Proposed Gateway Sign Design:
*Created by Terrain Landscape Architecture*

INFORMATIONAL DISCUSSION

GATEWAY SIGN
PRESENTED BY LEILONI SHINE September 25, 2024

CONTRACT PLANNER

CITY OF WILLITS

COMMUNITY DEVELOPMENT DEPARTMENT
BACKGROUND: PROPOSED LOCATION
(See Attachment B of Staff Report)
GATEWAY SIGN DESIGN:
*Created by: Terrain Landscape Architecture*
GATEWAY SIGN DETAILS:
• Sign Faces to be wood construction, square footage/sign face = 34 sqft • Sign Posts to be wood construction, height = 5 feet
• Overall Sign Height = 6 feet and 1 inch
• Non-illuminated, Freestanding sign
• Proposed sign complies with Willits Municipal code Section 17.54.200 – Freestanding signs requirements; a sign permit from the City will be issued. • Caltrans Encroachment Permit required: Processing time estimated to be 1 year.

Materials & Specifications Summarized:

COST ESTIMATE: GATEWAY SIGN
• Material Cost = $22,770.00
• Installation Cost = $4,800.00
• City of Willits Sales Tax (9.125%) = $2,515.76
• Material, Installation, and Tax (Total) Cost = $30,085.76 • Estimate provided by Paramount Sign Contractors, Inc.

Resolution No. 2024-__ Page 1 of 1 September 25, 2024
RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPROVING THE INSTALLATION OF A GATEWAY SIGN AT HIGHWAY 20 PARK FOR AN AMOUNT NOT TO EXCEED $30,000.

WHEREAS, Willits City Council approved the Gateway Sign Project as part of the American Rescue Plan Act (ARPA) Projects Final List; and WHEREAS, Willits City Council allocated $30,000.00 to complete the Gateway Sign Project as part of the American Rescue Plan Act (ARPA) Projects Final List; and WHEREAS, the basis for the design is from the signage concepts depicted in the E.

Commercial Corridor Master Plan; and
WHEREAS, the proposed sign complies with the Willits Municipal Code Section 17.54.200 – Freestanding signs; and
WHEREAS, the proposed gateway sign is intended to increase awareness of the community and consequently promote the City’s businesses; and WHEREAS, the intent of the proposed Gateway Sign Project meets the 2021 City Council’s Goal #4 for Administration…Develop a program to increase public awareness of the City’s efforts to maintain and improve the City, and Goal #3 for Community Development…Develop and implement economic development strategies for the City of Willits that will promote the development and maintenance of strong business sector including business retention and attraction, tourism, marketing and revenue generation.

NOW, THEREFORE, BE IT RESOLVED that the Willits City Council authorizes the City Manager to oversee the installation of a gateway sign at the Highway 20 Park and the Council authorizes the Finance Director to increase appropriations in the CIP Fund 400, including transfers from Fund 100, for an amount not to exceed $30,000 including a ten-percent contingency if the installation costs exceed $4,953 from the ARPA Projects Final List.

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
_________________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk
Item No. 9c
Meeting Date: September 25, 2024

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Leiloni Shine, Contract Planner
Agenda Title: PROPOSED AMENDMENTS TO THE SIDEWALK ORDINANCES CONTAINED IN THE WILLITS MUNICIPAL CODE TITLE 12, CHAPTERS 12.16 AND 12.17.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes.

Summary of Request: Review proposed Sidewalk Repair Regulations in the Willits Municipal Code Title 12, Chapters 12.16 and 12.17 (Attachment A), and provide comments and guidance to the Community Development Department regarding the proposed Ordinances and Resolutions.

The Community Development Department has reviewed the potential Ordinances & Resolutions:
1) Ordinance revising Willits Municipal Code Title 12, Chapter 12.16 to add Willits Municipal Code Title 12, Chapter 12.16.009 and 12.16.110-190, to establish property owner responsibility and liability for sidewalk safety and maintenance of sidewalks in the public right-of-way and 2) Ordinance revising Willits Municipal Code Title 12, Chapter 12.16 to add Chapter 12.17, new regulations requiring Willits property owners to inspect and certify sidewalks in the public right-of-way at the time of property transfer; and
3) Resolution to authorize the Community Development Department to reimburse private property owners for a total of three percent of the associated property’s assessed value for a period of five years after completing sidewalk repairs in the public right-of-way; and
4) Resolution to authorize a two-year period in which sidewalk repair permit fees would be waived to encourage sidewalk damage repairs, potentially beginning on January 1, 2025, and ending on January 1, 2027.

The proposed Ordinances and Resolutions address the backlog of sidewalk repairs in the public right-of-way in the City of Willits and reduces the City’s liability related to sidewalk damage. The Ordinances would require sidewalk repairs of sidewalks in the public-right-of-way upon title transfer of real property and would establish liability for injuries resulting from such sidewalk damage. The Resolutions would authorize a new program to support property owners in performing sidewalk repairs of sidewalk damage in the public-right-of-way and authorize a two-year period in which fees to repair sidewalks would be waived for all property owners to encourage the repair of sidewalk damage.

The funding to support such sidewalk repairs for private property owners and to waive administrative permit fees must be identified and allocated by the City Council in order to create and support a Resolution to authorize the City to fund a program for sidewalk repairs of sidewalks in the public right-of-way for property owners and begin waiving administrative permit fees. Other cost-sharing or loan programs may be considered by the City Council, such as a rebate program including three-percent of the assessed property tax value to be paid to property owners for a period of five years after sidewalk repairs are completed, providing cost-sharing funds for sidewalk repairs throughout the City.

The City’s prioritization of sidewalk repairs may be determined through existing plans, such as the Safe Routes to School Plan and the sidewalk assessment completed by Precision Concrete Cutting through DataWorks Mapping (see Attachment C).

Recommended Action: No Action. Review the presented materials and provide comments regarding the proposed Municipal Code revisions. If the City Council sees no need for substantial revisions, staff will proceed scheduling the public hearings required to adopt Ordinance revisions.

Alternative(s): None recommended.

Fiscal Impact: The proposed Sidewalk Liability Ordinance will likely reduce the potential for the City to be required to pay-out for sidewalk related injuries because of the following: (1) Property owners will be more likely to maintain sidewalks in the public right-of-way in a safe condition if they are liable for injuries due to damaged and neglected sidewalks adjacent to their property; and (2) The City would have the right to recover from property owners and their insurance companies for a portion of the damages claimed for injuries resulting from unsafe sidewalk conditions.

The two proposed programs, one of which would provide financial assistance to property owners who have completed sidewalk repairs based on the tax revenue that will be received for their property tax assessment, and the other would temporarily waive all administrative fees for sidewalk repairs for all property owners would have a short-term negative fiscal impact, however, funding would need to be identified and allocated toward those new citywide sidewalk repair programs.

Personnel Impact: Increased numbers of Encroachment Permit Applications for sidewalk repairs are anticipated.

Services & Facilities staff will require some additional time for processing. Staff recommends one change in precedent from the private Sewer Lateral Ordinance: The proposed Sidewalk Ordinance would enable selfcertification of the sidewalk improvement. The proposed self-certification process is not anticipated to increase the time or decrease the availability of Community Development and/or Services & Facilities staff to inspect sidewalks.

Identified City Council Conflict of Interest: None.
2021 Adopted Goals: This item satisfies the following: Goal #1 for Administration…Develop and implement a longrange Fiscal Sustainability Plan for City finances in order to promote the City’s economic health by balancing revenues and expenditures to solve systemic problems; and Goal #1 for Services & Facilities…Maintain and improve infrastructure systems of water, wastewater, public facilities and streets capable of managing future growth while responding to current City needs.

California Environmental Quality Act: Not applicable at this time.

Sidewalks, Curbs, and Gutters - Construction & Repair
SEPTEMBER 25, 2024
PAGE 1
STAFF REPORT:

TO WILLITS CITY COUNCIL FOR

INFORMATIONAL DISCUSSION ON
REVISING MUNICIPAL CODE TITLE 12, CHAPTER 12.16 – SIDEWALKS, CURBS AND GUTTERSCONSTRUCTION AND REPAIR**, TO ADD NEW REGULATIONS FOR SIDEWALK REPAIR OR REPLACEMENT; REVISING THE MUNICIPAL CODE TO INCLUDE CHAPTER 12.17 REQUIRING WILLITS PROPERTY OWNERS TO INSPECT AND CERTIFY SIDEWALKS IN THE PUBLIC RIGHT-OFWAY AT THE TIME OF PROPERTY TRANSFER REQUEST: Review and provide comments during the Discussion on proposed revisions to the City of Willits Municipal Code Title 12, Chapter 12.16 – Sidewalks, Curbs and Gutters –
Construction and Repair, including the addition of Chapter

12.17 requiring Willits property owners to inspect and certify sidewalks in the public right-of-way at the time of property transfer.

LOCATION: In the City of Willits, all Sidewalk areas providing public right-ofway access and use.

EXISTING MUNICIPAL CODE: Title 12, Chapter 12.16 – Sidewalks, Curbs and Gutters – Construction and Repair.

PROPOSED MUNICIPAL CODE: Ordinances revising Title 12, Chapter 12.16 – Sidewalks, Curbs and Gutters – Construction and Repair, to include additional repair requirements for Sidewalks, Curbs, and Gutters; new regulations requiring Willits property owners to inspect and certify sidewalks in the public right-of-way at the time of property transfer.

ENVIRONMENTAL DETERMINATION: This is an information item for discussion only and is not subject to the California Environmental Quality Act (CEQA) at this time.

RECOMMENDATION: No Action. Review the staff report and attachments. Council members may provide comments regarding the proposed
Municipal Code revisions as part of the early stages of revising the Municipal Code. Staff Recommends that the City Council review, provide comments and questions to staff, and potentially adopt the following at a later date:
1) An Ordinance Revising Willits Municipal Code Title 12, Chapter 12.16 to Add Willits Municipal Code Title 12, Chapter

12.16.009 and 12.16.110 through 12.16.190, To Establish Property Owner Responsibility And Liability for Sidewalk Safety and Maintenance; And
2) An Ordinance Revising Willits Municipal Code Title 12, Chapter 12.16 To Add Chapter 12.17, New Regulations
Requiring Willits Property Owners To Inspect And Certify Sidewalks In The Public Right-Of-Way At The Time of
Property Transfer; And
3) Resolution to Authorize the City To Fund a Program
Financially Assisting Property Owners to Complete Sidewalk Repairs; And
Revisions to Municipal Code: Sidewalks, Curbs, and Gutters - Construction & Repair PAGE 2
4) Resolution To Authorize A Two Year Period In Which
Sidewalk Repair Permit Fees Would be Waived To
Encourage Repairs of Damaged Sidewalks in the Public
Right-of-Way.

EXECUTIVE SUMMARY
The proposed Ordinances and Resolutions address the backlog of repairs to sidewalks in the public rightof-way in Willits and efforts to reduce the City’s liability related to such damage and the lack of repair. The Ordinances would require repairs of sidewalks in the public right-of-way upon title transfer of real property and would establish liability for injuries resulting from sidewalk damage. The Resolutions would authorize a new program to support property owners in performing such sidewalk repairs and authorize a two-year period in which fees to repair sidewalks would be waived for all property owners to encourage the repair of sidewalk damage. The funding to support sidewalk repairs by private property owners and to waive administrative permit fees must be identified and allocated by the City Council in order to create and support a Resolution to authorize the City to fund a program for sidewalk repairs in the public right-of-way for property owners and begin waiving administrative permit fees. Other cost-sharing or loan programs may be considered by the City Council, such as a rebate program including three-percent of the assessed property tax value to be paid to property owners for a period of five years after sidewalk repairs are completed, providing cost-sharing funds for sidewalk repairs throughout the City. The City’s prioritization of sidewalk repairs may be determined through existing plans, such as the Safe Routes to School Plan and the sidewalk assessment completed by Precision Concrete Cutting through DataWorks Mapping (see Attachment C).

BACKGROUND
PAST INFORMATIONAL DISCUSSIONS:

An Informational Discussion was completed on November 8, 2023 and on May 22, 2024 to give an opportunity for the Willits City Council to review the existing and proposed Willits Municipal Code Section Title 12, Chapter 12.16 entitled – Sidewalks, Curbs and Gutters – Construction and Repair and if Council members chose, to provide comments on the proposed elements of Municipal Code revisions. These Informational Discussions were intended to present the early stages of the proposed Ordinance revisions and to provide an additional evaluation process for review to the City Council. While the City Council was not required to provide feedback at that time, it was an opportunity for members to do so.

NEED FOR ORDINANCE REVISIONS:

Currently, the City of Willits has completed a Sidewalk Assessment of all city sidewalks using the services of Precision Concrete Cutting. The number or percentage of damaged sidewalks in the City are now being tracked within the online program, DataWorks Right-Of-Way Asset Management. The completed Sidewalk Assessment exhibits existing conditions of all City sidewalks and provides a baseline for the City to write a comprehensive plan for identifying and prioritizing sidewalk areas for repair or replacement and the replacement or design requirements for different sidewalk areas (see Attachment C). The City does not currently have a process for prioritizing sidewalk areas for repair or replacement and specifying the size or design for new or replaced sidewalks based on their location. The existing Sidewalk Ordinance was established in 1968, it has not been updated since 1989 (Ord. 89-15 §2; Ord. 68-1 §1).

Per California law1, the responsibility to repair areas of sidewalk damage is the responsibility of the adjacent property owner. The City now has the tools and is in the process of evaluating the percentage of sidewalk 1 California Streets and Highways Code § 5610: The owners of lots or portions of lots fronting on any portion of a public street or place when that street or place is improved or if and when the area between the property line of the adjacent property and the street line is maintained as a park or parking strip, shall maintain any sidewalk in such condition that the sidewalk will not endanger persons or property and maintain it in a condition which will not interfere with the public convenience in the use of those works or areas save and except as to those conditions created or maintained in, upon, along, or in connection with such sidewalk by any person other than the owner, under and by Revisions to Municipal Code: Sidewalks, Curbs, and Gutters - Construction & Repair PAGE 3
damage that is “private damage,” which is damage that is by statue the responsibility of the private property owner adjacent to the sidewalk. Examples of damage on the sidewalk for which a property owner is responsible for include but are not limited to: (1) Missing pavement, raised/sunken/uneven pavement; (2) Holes or cracks in the pavement; and (3) Missing sewer vent covers. The City is also in the process of evaluating the percentage of sidewalk damage that is “public damage,” which is damage at or within a public facility, or sidewalk damage that is caused by an official City tree. Public damage is the responsibility of the City to repair, however, the City does not currently have a policy regarding responsibility for “private damage” to sidewalks caused by City street trees. Staff recommends that the City Council create a policy to address damage caused by City trees. The Capital Improvement Plan for 2023-2024 was reviewed and updated during June 2024. The Capital Improvement Plan may be updated to include funding for annual sidewalk repairs to be dedicated toward public damage.

Although private owners of lots fronting public streets are required by statute to maintain sidewalks in a safe condition, and may have civil liability for their failure to do so, California courts have held that Cities can be held liable for such injuries if a City has not adopted a Sidewalk Liability Ordinance. While no recent sidewalk trip-and-fall claims/lawsuits have been paid out by the City at this time, it is anticipated that those expenses could increase if the City does not adopt a Sidewalk Liability Ordinance. Trip-and-fall claims are often associated with private damage to sidewalks.

Following the California Court of Appeal decision in Gonzales v San Jose, California cities have reduced trip-and-fall liability by adopting municipal ordinances that clearly and unambiguously confirm private responsibility for injuries resulting from private damage to a sidewalk. (Gonzales v San Jose (2004) 125 Cal App. 4th 1127). The ordinances do not change what is already vested in state law, but expressly establish that the property owner has the primary and exclusive responsibility for maintaining safe sidewalks whether or not the City has notified the owner of their maintenance obligations. Many jurisdictions have incorporated such language within municipal ordinances, including Oakland, San Francisco, Emeryville, Concord, Larkspur, Albany, Lodi, Sacramento, Vacaville, Richmond, Tiburon, Mill Valley, Sausalito, Fairfax, Novato, Lafayette, Orinda, Gilroy, Walnut Creek, San Pablo, and Pleasant Hill.

The City of Willits receives approximately five (5) Encroachment Permit applications each year for curb, gutter, and sidewalk repair or replacement on private property. Staff anticipate that the number of annual permit applications will increase after the proposed revisions to the Municipal Code create a clearly identified process for applicants. Currently, sidewalk repairs are required with permits required for any major structural alterations, additions or repairs: As used in Section 12.16.070, the phrase "structural additions, alterations and repairs" shall mean any construction which shall: A. Exceed twenty-five percent of the value of the structure being constructed, altered or repaired; or B. Cost ten thousand dollars or more; or C. Result in the addition to, or modification or repair to three hundred square feet of building area; or D.

Whichever of the above definition is less. (Ord. 89-15 §4).

ANALYSIS AND POLICY ALTERNATIVES
Citywide sidewalk improvements are needed to improve accessibility for people with disabilities, contribute to neighborhood walkability, and reduce liability for both private property owners and the City. The existing amount of private sidewalk damage is determined through the completed sidewalk assessment. Staff recommends reducing city liability for private damage and increasing the diversity of options for facilitating private sidewalk damage repair. The sidewalk assessment does not identify “public” vs. “private” damage to sidewalks, this will be determined by city staff on a case-by-case basis. Sidewalk damage defined as “private damage” is by statue the responsibility of the private property owner adjacent to the sidewalk. The City is also in the process of evaluating the percentage of sidewalk damage that is “public damage,” which is damage at or within a public facility, or sidewalk damage that is caused by an official City tree.

Criteria for sidewalk assessment will include, but not be limited to, identifying hazardous or failed sidewalks and sidewalk areas that are not compliant with ADA standards. The damage is shown within the DataWorks interactive map that identifies sidewalks that must be repaired or replaced. The level of damage is assessed virtue of any permit or right granted to him by law or by the city authorities in charge thereof, and such persons shall be under a like duty in relation thereto.

Revisions to Municipal Code: Sidewalks, Curbs, and Gutters - Construction & Repair PAGE 4
through measuring the size of repair-grinding or other types of repairs that are necessary, and an estimate of the associated repair costs has been provided. Property owners will be provided with the potential repair costs estimates for individual sidewalk sections.

On average, typical concrete sidewalk replacement costs can average around $30 per square foot. The proposed Municipal Code revisions would allow private property owners to hire a qualified contractor to complete sidewalk repairs or to request the City to complete the repairs on the owner’s behalf. If the City completes sidewalk repairs and the property owner fails to repay the City for the completed work, the existing lien process outlined in Willits Municipal Code Title 12, Chapter 12.28.140 – Assessment—Property lien would be administered.

UPDATING THE WILLITS MUNICIPAL CODE TO REQUIRE SIDEWALK IMPROVEMENTS AT TITLE TRANSFER:

In 2018, City Council passed an Ordinance requiring upgrades to private sewer laterals before a property title can be transferred. Staff is proposing a similar Ordinance for sidewalks. Like the private sewer lateral requirement, the sidewalk improvement Ordinance would require either a property buyer or seller to complete necessary repairs and upgrades to bring a sidewalk to compliance before a title transfer is completed. A compliance certificate for the adjacent sidewalks would need to be completed prior to the first closure of escrow on the property.

Staff recommend one change in precedent from the private Sewer Lateral Ordinance: The proposed Sidewalk Ordinance would enable self-certification of the sidewalk improvement. Under this option, a buyer or seller would not need to coordinate with the City staff to schedule an inspection. Instead, the buyer or seller would hire a licensed contractor permitted by the City to complete the repairs and the contractor or professional engineer or licensed architect would submit a self-certification of the sidewalk compliance under penalty of perjury. Services & Facilities staff would then perform random inspections of all completed work at a later date. This addresses a key concern of real estate agents, buyers, and sellers under the current Sewer Lateral Ordinance.

ESTABLISHING A SIDEWALK REPAIR REBATE PROGRAM:

The City of Willits does not currently have a program for funding private sidewalk repairs, staff suggests that the Council consider creating a program that would offset the costs for private property owners to complete private sidewalk repairs. There are many different types of cost-sharing or Financial Hardship Programs used by cities in California to aid with citywide sidewalk repairs (see Attachment E). Staff suggest a Program in which the city would provide funding for subject repairs as a three-percent payment based on the property tax assessment for private property owners. To qualify, property owners could apply and provide a copy of their annual property taxes to the Community Development Department for review. The property tax reduction of three-percent would be applied for a period of five years to applicants who have completed the sidewalk repairs and would be paid by the City directly to property owners after the City has received annual property tax funds from Mendocino County.

The City of Willits currently has a Permanent Local Housing Allocation Program that funds the revolving loan program for housing rehabilitation with annual funds between $100,000 - $120,000. With Council authorization, a Sidewalk Repair Program, property tax rebate program, or similar revolving loan program can be created, and potential funding options can be identified for sidewalk repairs.

CREATING A TEMPORARY WAIVER FOR SIDEWALK REPAIR PERMIT FEES To encourage all property owners to repair damaged sidewalks, staff has also proposed a temporary fee moratorium. For a period of two years, all administrative fees assessed for the repair of sidewalk damage would be waived for all Willits property owners. With Council authorization, a fund could be identified for sidewalk repairs and used to fund the waivers for administrative fees.

FISCAL IMPACT:

The proposed Sidewalk Liability Ordinance will likely reduce the potential for the City to be required to payout for sidewalk related injuries because: (1) Property owners will be more likely to maintain sidewalks in a safe condition if they are liable for injuries due to damaged and neglected sidewalks adjacent to their property; and (2) The City would have the right to recover from property owners and their insurance Revisions to Municipal Code: Sidewalks, Curbs, and Gutters - Construction & Repair PAGE 5
companies a portion of the claims for injuries resulting from unsafe sidewalk conditions. Requiring sidewalk compliance at property title transfer would have a net neutral impact, given that inspection costs would be recovered by administrative fees.

The two proposed programs that would offset costs to property owners for private sidewalk repairs and temporarily waive all administrative fees for sidewalk repairs for all property owners would have a shortterm negative fiscal impact, however, funding would need to be identified and allocated towards a new citywide sidewalk repair program. Overall, however, reducing citywide sidewalk damage could reduce potential trip-and-fall claims, ADA (Americans with Disabilities Act) grievances, and other unplanned City expenditures. Funding to support sidewalk repairs for property owners and to waive administrative permit fees must be identified and allocated by the City Council in order to create and support a Resolution to authorize the City to fund a program for private property sidewalk repairs for property owners and begin waiving administrative permit fees. Other cost-sharing or loan programs may be considered by the City Council, such as a rebate program with three-percent of the assessed property value being paid to the property owner for a period of five years, providing cost-sharing funds for sidewalk repairs throughout the City.

In addition to the proposed Program for property owners to offset repair costs, another program could be considered by City Council that would financially assist with the repair or replacement of sidewalks in locations that have been prioritized by City Council Goals or Policies and future citywide plans addressing sidewalk use, landscaping, and maintenance (see Attachment C). A program financially supporting sidewalk repairs based on location could use a standardized system that provides scoring weights for each prioritization factor per asset category in recognition that different assets serve distinct needs, such as the system outlined by the City of San Diego (Council Policy 800-14).

PUBLIC OUTREACH/INTEREST:

An Informational Discussion was presented during the November 8, 2023 and May 22, 2024 City Council meetings where members of the public were able to provide comments during the discussion.

COORDINATION:

The Office of the City Attorney, City Manager, Community Development Department, and Services & Facilities Department were consulted in the preparation of this Report.

APPLICABLE COUNCIL GOALS:
• Administration: Goal 1.
• Services & Facilities: Goal 1.

SUMMARY OF PROPOSED REVISIONS (ATTACHMENT A) TO MUNICIPAL CODE SECTION CHAPTER 12.16:

1. LIABILITY ORDINANCE DETAILS:
i. Liability for sidewalk repairs.

2. POINT OF SALE ORDINANCE DETAILS:
i. Sidewalk Repairs Self-Certification Process.
ii. Standards that trigger sidewalk repair.

3. OTHER ORDINANCE REVISIONS:
i. Noticing and repair-work timeframes and deadlines.
ii. Enforcement, inspection, and property lien requirements. iii. Financial responsibility for different types of sidewalk repair costs. iv. Repair-work standards and requirements.

Revisions to Municipal Code: Sidewalks, Curbs, and Gutters - Construction & Repair PAGE 6

ENVIRONMENTAL REVIEW
PURPOSE:

This is an information item for discussion only and is not subject to California Environmental Quality Act (CEQA) at this time. When the details of the Sidewalk Ordinance are presented and proposed, it is anticipated that the Sidewalk Ordinance amendments will be exempt from environmental analysis in accordance with the Section 15183 of the California Environmental Quality Act (CEQA), to evaluate potential environmental impacts associated with the proposed Ordinance amendments.

FINAL RECOMMENDATION
No Action. Review the Staff Report, potential Ordinance revisions and requirements, Council members may provide comments regarding the proposed Ordinance Sections as part of the early stages of the Ordinance evaluation process.

LIST OF ATTACHMENTS:

A. Proposed Revisions to City of Willits Municipal Code: Chapter 12.16 – Sidewalks, Curbs and Gutters – Construction and Repair.

B. Fact Sheet: “The City of Willits is Preparing a New Sidewalk Ordinance: Who’s Responsible for Sidewalk Repairs?”
C. Example Map: DataWorks Sidewalk Repairs and City of Willits Safe Routes to School Plan.

D. Existing Map: Downton Willits Streets & Alleys Connectivity Study, Priority Project Areas.

E. Table: Comparison of Private Sidewalk Repair Funding Programs in California Cities.

F. Table: West Sacramento Sidewalks and Transportation Equity Program, Table 2 Prioritization Factors by City.

Proposed Amendments: Title 12 - STREETS, SIDEWALKS, AND PUBLIC PLACES Chapter 12.16 SIDEWALKS, CURBS AND GUTTERS—CONSTRUCTION AND REPAIR** Willits, California, Code of Ordinances Created: 2023-11-20 15:37:12 [EST] (Supp. No. 18)

Page 1 of 10 ends

ORDINANCE REVISING WILLITS MUNICIPAL CODE TITLE 12, CHAPTER 12.16 SECTIONS 12.16.010-12.16.100 AND TO ADD WILLITS MUNICIPAL CODE TITLE 12, CHAPTER 12.16.110-12.16.180, TO ESTABLISH PROPERTY OWNER RESPONSIBILITY

AND LIABILITY FOR SIDEWALK SAFETY AND MAINTENANCE
WHEREAS, the timeline maintenance and repair of damaged sidewalks is essential to protect the health, welfare and safety of Willits residents, workers, and visitors; and WHEREAS, an owner of property abutting a sidewalk is often in the best position to know of unsafe conditions in the sidewalk and to initiate repairs or notify the City of Willits of the conditions; and
WHEREAS, the state Streets and Highways Code provides that owners of property abutting sidewalks have a duty to maintain those sidewalks; and
WHEREAS, the City of Willits wishes to limit the City’s liability exposure for injuries resulting from sidewalk defects; and
WHEREAS, the City of Willits desires to establish a uniform practice consistent with the state Streets and Highways Code for maintenance and repair of sidewalks; WHEREAS, the City of Willits already requires the inspection of residential sewer laterals at the time of property transfer, and desires to inspect and certify sidewalks in the public right-of-way at the time of property transfer; now, therefore, THE COUNCIL OF THE CITY OF WILLITS DOES ORDAIN AS FOLLOWS:

Section 1.

Purpose and Intent. The purpose and intent of this Ordinance is to protect the health, welfare and safety of City of Willits residents and guests to the City of Willits by establishing regulations for the maintenance and repair of sidewalks consistent with the State Streets and Highways Code, and establishing joint liability for sidewalk related damages or injuries.

Section 2.

Add Chapter 12.16.009 through 12.16.180 and Chapter 12.17 to Title 12 of the Willits Municipal Code. Chapter 12.16.110 through 12.16.180 and Chapter 12.17 is hereby added to the Willits Municipal Code, and such Chapter shall read as follows:

Page 2 of 10 ends

12.16.009 Definitions.

For the purposes of this chapter, unless otherwise apparent from the context, the words and phrases used in this chapter are defined as follows:

A. “City” shall mean the City of Willits.

B. “Owner” and “Property Owner” shall be deemed in accordance with Chapter 22 of Division 7, Part 1 of the California Streets and Highways Code, as the same is now in effect or may hereafter be amended.

C. “Sidewalk” shall be deemed to include sidewalks, walkways, driveways, curbs, bulkheads, retaining walls, gutters, such areas maintained as a park or parking strip in the area between the property line and the street line, and other works for the protection of any sidewalk or of such park or parking strip and any portion of a street between the curbline and the adjacent property line, intended for the use of pedestrians.

Chapter 12.16 SIDEWALKS, CURBS AND GUTTERS—CONSTRUCTION AND REPAIR**1 Sections:

12.16.010 Permit—Required
It is unlawful for any person, firm or corporation to construct, or cause to be constructed in the city any sidewalk, driveway approach, curb, or curb and gutter without first obtaining from the office of the city engineer or superintendent of streets of said city a permit in writing to do so. Permit applications shall specify the name and residence of the applicant, the location of the property in front of which the proposed sidewalk, driveway approach, curb, or curb and gutter is to be constructed, the dimensions of said walk, driveway approach, curb or curb and gutter, and any other information deemed necessary, and shall refer to the provisions contained in Sections 12.16.010 through 12.16.060 for the materials to be used and mode of construction.
1 ** For violations of the provisions of this chapter, see Ch. 1.12 of this code.

Created: 2023-11-20 15:37:12 [EST]
(Supp. No. 18)

Page 3 of 10 ends

12.16.020 Permit—Refusal—Sufficient cause.

The failure of any person, firm or corporation to abide by the provisions of Sections

12.16.010 through 12.16.060 shall be deemed sufficient cause to refuse the request of said person, firm or corporation for any permit for other work of the character governed by the provisions contained in Sections 12.16.010 through 12.16.060 during the continuance of such failure. (Ord. 58-1 §6).

12.16.030 Permit—Refusal—For work inconsistent with public interest.

Nothing contained in Sections 12.16.010 through 12.16.060 shall compel the city engineer or superintendent of streets to issue permits provided for in this chapter, if in their judgment the proposed work is against the public interest or convenience. (Ord. 58-1 §2).

12.16.040 Materials.

No sidewalk, driveway approach, curb, or curb and gutter shall be constructed other than of concrete, unless an application process is created in the future by the Willits City Council, such as a Sidewalk Landscaping Permit Application, which is submitted and approved, special permission therefor is first obtained from the superintendent of streets by the owner of the property in front of which the walk, driveway approach, curb, or curb and gutter is to be laid. Where the street is unimproved or where existing curbs are in poor condition, or not on official line and grade, owners of property must first obtain necessary line and grade stakes from the city engineer or superintendent of streets before constructing sidewalks, driveway approaches, curbs or curbs and gutters under the provisions contained in Sections 12.16.010 through 12.16.060. (Ord. 58-1 §3).

12.16.050 Work standards.

A. All sidewalks, driveway approaches, curbs, or curbs and gutters must be constructed in every particular in accordance with the permit issued therefor, must be completed within thirty (30) days from date of permit, unless an extension of time thereon be granted by the city engineer or superintendent of streets, and must be constructed in accordance with the standard plans and specifications for concrete sidewalks, driveway approaches, curbs, or curbs and gutters on file in the office of the city engineer or superintendent of streets, reference to which is made for further particulars.

B. All sidewalks, driveway approaches, curb, or curb and gutter work shall be done under the general direction and to the satisfaction of the city engineer or superintendent of streets. (Ord. 58-1 §4).

Proposed Amendments: Title 12 - STREETS, SIDEWALKS, AND PUBLIC PLACES Chapter 12.16 SIDEWALKS, CURBS AND GUTTERS—CONSTRUCTION AND REPAIR** Created: 2024-02-06 15:19:14 [EST]
(Supp. No. 43, Update 4)

Page 4 of 10 ends

12.16.060 Curb replacement—Required when.

Where a curb has been broken to provide a driveway for a residence or a business, and such driveway is no longer needed or used as a driveway, the owner of the property or the owner or operator of the business shall replace the curb and repair any damage done to the sidewalk by the use of such driveway. Such work shall be done in conformity with the requirements for the construction of curbs and sidewalks, as provided in Sections

12.16.010 through 12.16.060. (Ord. 58-1 §5).

12.16.070 Construction requirement—Designated.

It is unlawful to construct, make structural additions, alterations or repairs to any structure, without placing concrete curbs, gutters and sidewalks along the front, sides or back of the property so improved which adjoins a city street or fronts on an alley. (Ord. 89-15 §2; Ord. 68-1 §1).

12.16.080 Construction requirement—Compliance to California Building Code and the City of Willits Design and Construction Standards.

The required curbs, gutters and sidewalks shall be constructed as provided in the California Building Code, City of Willits Sidewalk Curb and Gutter Engineering Standards, and in accordance with the provisions of Sections 12.16.010 through 12.16.060. (Ord. 68-1 §2).

Section 1 - Section Intent: Subsection 12.16.090 describes the authority, responsibilities, and required action that the Superintendent of streets may take if a property owner fails to comply with the standards of Chapter 12.16.

12.16.090 - Work performance - Superintendent of streets authority.

In performing the work of repairing or constructing any sidewalk as provided in Chapter 22 of Division 7, Part 3 of the Streets and Highways Code of the state, the superintendent of streets may, if the cost of said work does not exceed five thousand dollars:

A. Procure at least three quotes to perform said work, from contractors licensed to undertake the same, and let said work to the lowest responsible bidder at the prices named in their bid; or
B. Order a city work crew to perform said work.

Page 5 of 10 ends

12.16.100 Maintenance and repair of sidewalks.

A. Anything in this chapter to the contrary notwithstanding, the maintenance and repair of sidewalk areas and the making, confirming and collecting of assessments for the cost and expenses of said maintenance and repair may be done and the proceedings therefor may be had and taken in accordance with this part and the procedure therefor provided in Chapter 22 of Division 7, Part 3, of the Streets and Highways Code of the state as the same is now in effect or may hereafter be amended. In the event of any conflict between the provisions of said Chapter 22 of Division 7, Part 3, of the Streets and Highways Code of the state and this Chapter 12.16, the provisions of Chapter 12.16 shall control.

B. Section Intent:

Subsection B.1 describes the responsibility of property owners towards sidewalk maintenance and repairs, including a charge for the City of Willits costs of inspection and administration whenever the city awards a contract for the maintenance and repair of sidewalks.

B.1. The owners of lots or portions of lots adjacent to or fronting on any portion of a sidewalk area between the property line of the lots and the street line, including parking strips, sidewalks, curbs and gutters, and persons in possession of such lots by virtue of any permit or right shall repair and maintain such sidewalk areas and pay the costs and expenses therefor, including a charge for the City of Willits costs of inspection and administration whenever the city awards a contract for such maintenance and repair and including the costs of collection of assessments for the costs of maintenance and repair under subsection A. of this section or handling of any lien placed on the property due to failure of the property owner to promptly pay such assessments.

C. For the purposes of this part, maintenance and repair of sidewalk area shall include, but not be limited to, maintenance and repair of surfaces including grinding, removal and replacement of sidewalks, repair and maintenance of curb and gutters, removal and filling or replacement of parking strips, removal of weeds and/or debris, supervision and maintenance of signs allowed pursuant to Chapter 17.54 - SIGNS, tree root pruning and installing root barriers, trimming of shrubs and/or ground cover and trimming shrubs within the area between the property line of the adjacent property and the street pavement line, including parking strips and curbs, so that the sidewalk area will remain in a condition that is not dangerous to property or to persons using the sidewalk in a reasonable manner and will be in a condition which will not interfere with the public convenience in the use of said sidewalk area.

D. Notwithstanding the provisions of Section 5614 of the state Streets and Highways Code, the Superintendent of Streets may in his or her discretion, and for sufficient cause, extend the period within which required maintenance and repair of sidewalk Proposed Amendments: Title 12 - STREETS, SIDEWALKS, AND PUBLIC PLACES Chapter 12.16 SIDEWALKS, CURBS AND GUTTERS—CONSTRUCTION AND REPAIR** Created: 2024-02-06 15:19:14 [EST]
(Supp. No. 43, Update 4)

Page 6 of 10 ends

areas must commence by a period of not to exceed ninety days from the time the notice referred to in said Section 5614 is given.

12.16.110 Liability for injuries to public.

The property owner required by Section 12.16.100 to maintain and repair the sidewalk area shall owe a duty to members of the public to keep and maintain the sidewalk area in a safe and nondangerous condition. If, as a result of the failure of any property owner to maintain the sidewalk area in a nondangerous condition as required by Section 12.16.100, any person suffers injury or damage to person or property, the property owner shall be liable to such person for the resulting damages or injury. Any person who suffers injury or property damage as a result of the failure of the property owner to so maintain the sidewalks and sidewalk areas shall have a cause of action for such injury or property damage against such property owner. The City of Willits, shall have a cause of action for indemnity against such property owner for any damages it may be required to pay as satisfaction of any judgment or settlement of any claim that results from such injury to persons or property as a legal result of the failure of the owner to maintain the sidewalks and sidewalk areas in accordance with this Chapter.

12.16.120 Construction requirement—Waiver.

Upon written application of the property owner, the Superintendent of Streets or the designee may, if sufficient good cause is shown, waive the requirement or modify standards for construction of sidewalks or curbs and gutters. All fees associated with the request for waiver, whether approved or not, shall be borne by the applicant. The Services and Facilities Department shall propose a filing fee to be adopted by resolution of the Willits city council for this purpose, and shall ensure that such fee is remitted by applicant prior to review of his waiver request. (Ord. 89-15 §3; Ord. 68-1 §3).

12.16.130 Superintendent of streets.

For the purposes of this chapter only, the superintendent of streets of the City of Willits shall be deemed to mean the Director of Services and Facilities, or his or her authorized representative, as to any activities conducted by that department pursuant to this part or the director of services and facilities as to any activities conducted by that department pursuant to this part.

Page 7 of 10 ends

12.16.140 Advancement of costs of work.

The superintendent of streets is authorized and empowered to and may advance from the revolving fund, any sum or sums necessary to pay the cost of the work of repairing or constructing any sidewalk by a contractor awarded a contract to perform said work by the superintendent of streets under the procedures set forth in this part, and may reimburse said revolving fund for the sum or sums so advanced from any assessment thereafter levied and collected.

12.16.150 Notice to repair sidewalk.

A. When the city engineer has actual knowledge that any portion of any sidewalk zone is so out of repair or is in such condition as to endanger persons or property passing thereon or as to interfere with the public use thereof, the city engineer is authorized to notify the owner in writing, to be delivered to such owner, requiring such owner to repair, reconstruct or improve forthwith, in accordance with city construction standards and to the extent as the city engineer may determine, such that the sidewalk zone is restored to a safe and nondangerous condition.

B. Within the time specified in the notice to complete repairs, the owner shall cause to commence such repair, reconstruction, maintenance, or improvement as identified in the notice, and shall diligently pursue to completion restoring the sidewalk zone to a safe and nondangerous condition. The owner shall obtain such permits as may be required by the city, including, without limitation, an encroachment permit, prior to undertaking or causing the repair of the sidewalk zone, provided, however, that the city council hereby waives the encroachment permit fee in connection with the repair and maintenance of sidewalk zones.

C. As part of waiving the encroachment permit fee in connection with the repair and maintenance of sidewalk zones, the city shall upon request be provided city standard plans for nonstructural sidewalk repair/maintenance at no cost to the owner; if required, the owner shall hire an appropriate licensed contractor of their own choice; the cost of the repair shall be the sole responsibility of the owner; and the city will perform an inspection as required ensuring that the repair/maintenance is done in accordance with city requirements at no expense to the owner.

Page 8 of 10 ends

12.16.160 Notice method.

Notice to repair may be given by delivering a written notice personally to the owner of the property adjacent to the sidewalk zone or by mailing written notice, postage prepaid, to the owner thereof at last known address as appears on the Mendocino County Tax Rolls.

12.16.170 Notice of cost and hearing by council.

Upon the completion of the repairs or construction, the superintendent of streets shall cause notice of the cost of the repairs or construction to be given in the manner specified in Chapter 22 (Repair) of Division 7, Part 3, of the Streets and Highways Code of the state of California, as the same is now in effect or may hereafter be amended, for the giving of notice to repair or construct. The notice shall specify the day, hour and place when the city council will hear and pass on the report of the costs of the repair, together with any written objections or protests which may be raised by any property owner liable to be assessed for the cost of such repair or construction and any other interested persons.

The notice shall also describe the procedure to be followed for such written objections or protests. In no case shall the hearing provided for in this section be sooner than ten days after giving of notice.

12.16.180 Conference with superintendent of streets.

The superintendent of streets may include with the notice of cost and hearing, as specified in Section 12.16.150 hereinabove, additional notice of a conference with the superintendent of streets. The conference which may be scheduled by the superintendent upon receipt of the written objection or protest, specified in Section 12.16.150, shall be conducted prior to the council hearing for the purpose of discussion between the property owner and the superintendent of streets of the costs of repair. Upon the conclusion of the conference, the superintendent shall note his conclusions in the report together with any recommendations for adjustment of the costs of repair.

12.16.190 Hearing by city council.

The city council, on the day and hour fixed for hearing, shall hear and pass upon the report of the superintendent, together with any written protests or objections, which have not been withdrawn prior to the hearing, from property owners liable to be assessed for the work of making such repair in accord with the procedure provided in Chapter 22 of Division 7, Part 3 of the Streets and Highways Code.

Page 9 of 10 ends

ORDINANCE REVISING WILLITS MUNICIPAL CODE TITLE 12, CHAPTER 12.16 TO ADD WILLITS MUNICIPAL CODE TITLE 12, CHAPTER 12.17, TO ADD NEW

REGULATIONS REQUIRING WILLITS PROPERTY OWNERS TO INSPECT AND CERTIFY

SIDEWALKS IN THE PUBLIC RIGHT-OF-WAY AT THE TIME OF PROPERTY TRANSFER WHEREAS, the timeline maintenance and repair of damaged sidewalks is essential to protect the health, welfare and safety of Willits residents, workers, and visitors; and WHEREAS, an owner of property abutting a sidewalk is often in the best position to know of unsafe conditions in the sidewalk and to initiate repairs or notify the City of Willits of the conditions; and
WHEREAS, the state Streets and Highways Code provides that owners of property abutting sidewalks have a duty to maintain those sidewalks; and
WHEREAS, the City of Willits wishes to limit the City’s liability exposure for injuries resulting from sidewalk defects; and
WHEREAS, the City of Willits desires to establish a uniform practice consistent with the state Streets and Highways Code for maintenance and repair of sidewalks; WHEREAS, the City of Willits already requires the inspection of residential sewer laterals at the time of property transfer, and desires to inspect and certify sidewalks in the public right-of-way at the time of property transfer; now, therefore, THE COUNCIL OF THE CITY OF WILLITS DOES ORDAIN AS FOLLOWS:

Section 12.17.010 of Chapter 12 of the Willits Municipal Code is added now to read:

Chapter 12.17 – Sidewalk, Driveway and Curb Construction & Maintenance:

12.17.010 Sidewalk inspection, replacement, and compliance certificates.

1. Responsibility. The property owner shall be responsible for inspecting sidewalks and curb ramps, obtaining all required permits, performing all necessary sidewalk and curb ramp repair or replacement, scheduling inspections, obtaining and filing with the City a compliance certificate for the entire sidewalk when one (1) or more of the following events occurs:

A. Title Transfer. Prior to transferring title associated with the sale of any real property that contains any structure with a sidewalk. Title transfer means the sale or transfer of an entire real property estate or the fee interest in that real property Proposed Amendments: Title 12 - STREETS, SIDEWALKS, AND PUBLIC PLACES Chapter 12.16 SIDEWALKS, CURBS AND GUTTERS—CONSTRUCTION AND REPAIR** Created: 2024-02-06 15:19:14 [EST]
(Supp. No. 43, Update 4)

Page 10 of 10 ends

estate and does not include the sale or transfer of partial interest, including a leasehold. In addition, the following shall not be included: (1) transfer by a fiduciary in the course of the administration of a decedent's estate, guardianship, conservatorship, or trust, (2) transfers from one (1) co-owner to one (1) or more other co-owners, or from one (1) or more co-owners into or from a revocable trust, if the trust is for the benefit of the grantor or grantors, (3) transfers made by a trustor to fund an inter vivos trust, (4) transfers made to a spouse, to a registered domestic partner as defined in Section 297 of the Family Code, or to a person or persons in the lineal line of consanguinity of one (1) or more of the transferors, (5) transfers between spouses or registered domestic partners resulting from a decree of dissolution of marriage or domestic partnership, or a decree of legal separation or from a property settlement agreement incidental to a decree, (6) transfers from property owners to any financial institution as a result of a foreclosure or similar process.

B. Construction or Remodeling. Whenever a property owner applies for any permit or other approval needed for construction, remodeling, modification or alteration of any portion of lots adjacent to, abutting, or fronting any portion of a sidewalk area where the cost of the work is estimated to exceed one hundred thousand dollars ($100,000.00).

C. Unsafe Condition Becomes Known. When the property owner becomes aware of an unsafe sidewalk condition, or when the property owner is notified by the City of an unsafe sidewalk condition.

2. Inspections. A self-certification inspection shall be conducted by a contractor holding specified "A," "B," or "C-8" license and a current valid Willits Business License. A complete copy of the inspection report and written confirmation by the inspector that any repairs or replacements recommended by the inspector have been completed shall be provided to the Department of Services and Facilities.

3. Compliance Certificate. The self-certification inspection report and confirmation of completed repairs or replacement shall be a condition of the issuance of a final compliance certificate for the entire sidewalk. The final compliance certificate must be issued prior to the first close of escrow.

4. Enforcement. Within five (5) years of issuance of the compliance certificate, property owners may be subject to random inspection by the City Inspector. Property owners who falsify the self-certification inspection report and have not performed all necessary sidewalk and curb ramp repair or replacement shall be subject to specified civil penalties and liens.

THE CITY OF WILLITS IS PREPARING A NEW SIDEWALK
ORDINANCE: WHO'S RESPONSIBLE FOR SIDEWALK REPAIRS?
BACKGROUND:

The proposed ordinances and resolutions address the backlog of private sidewalk repairs in the City of Willits and reduce the City’s liability related to private sidewalk damage. The ordinances would require sidewalk repairs upon title transfer of real property and would establish joint liability for injuries resulting from sidewalk damage. The proposed resolutions would create a rebate program for property owners who complete sidewalk repairs and would waive administrative permit fees for all property owners for a designated period.

THE CODE:

California Streets and Highways Code sections 5610-5629 requires property owners to maintain sidewalks in front of their property, even though this is within City right-of-way.

This includes normal wear and tear, old and deteriorated sidewalks or damage caused by a tree within private property, or other damage caused by the property owner. The City may conduct temporary fixes but it is the property owner’s responsibility to make permanent repairs to these conditions.

WHY YOU SHOULD FIX YOUR SIDEWALK:

The property owner may incur civil liability for a person suffering personal injury or property damage where the property owner caused or created the defective sidewalk condition. It is in the owners' best interest to maintain the sidewalk to reduce their risk and comply with California Streets and Highways Code sections 5610-5629.

FOR MORE INFORMATION:

Contact the Willits Community Development Department (phone: 707-459-7155).

PRIVATE TREE DAMAGE TEMPORARY FIX OLD & DETERIORATED
Note: Photos shown above are examples of damaged sidewalks and do not convey all potential conditions. *Handout sourced from the City of San Diego*
Safe Routes to School Plan and
Sidewalk Repairs (DataWorks, Right of Way Assessment)

PROPOSED

EXISTING
LEGEND:

Bike Lane or
Route
Crosswalk
Sidewalk
Bike Lane
Crosswalk
School Bus
Stop
Safe Routes
to School Plan:

DataWorks
Sidewalk
Repairs:
___ .._ __ ,------1m 0 75 150 300 600
Figure 4-1: Priority Project Areas Map

DOWNTOWN WILLITS STREETS & ALLEYS CONNECTIVITY STUDY

PRIORITY PROJECT AREAS

4. Project Goals ■ 23
Comparison of Private Sidewalk Repair Funding Programs in California cities:

JURISDICTION FUNDING SOURCE TYPE OF SOURCE
City of Campbell Annual Sidewalk
Maintenance Program
FUNDING DISCONTINUED: City still completes minor repairs for private property owners upon request.

City of W.

Sacramento
STEP - Tax Increment
Financing, Grants, Tax
Measure N
Grants, Tax Measure N (sales tax), Tax Increment Financing City of Los Angeles Rebate Program funded
from various sources.

The Rebate Program is subject to funding availability. Transparent rebate calculation process.

City of Ventura Measure O (2016) 0.5 cent Transaction and Use tax. Application period through FY on first come first served basis.

City of Oakland Combination Bond Measure KK, Property Transfer Ordinance, General Fund City of San Jose Financial Hardship
Assistance
Funded through annual budget allocation. All other sidewalk and tree maintenance is the responsibility of the property owner.

City of San Francisco Economic Hardship
Assistance
Up to $4k in deferred payments for EHA. Other specific projects funded through grants and General Fund dollars.

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INFORMATIONAL DISCUSSION
MUNICIPAL CODE REVISIONS:

SIDEWALK LIABILITY & POINT OF SALE ORDINANCES
PRESENTED BY LEILONI SHINE September 25, 2024 CONTRACT PLANNER

CITY OF WILLITS

COMMUNITY DEVELOPMENT DEPARTMENT

BACKGROUND

PRIMARY REASONS
FOR
CODE REVISIONS:
* Missing:
* Missing:
* Updates Needed:
* Updates Needed:
* Updates Needed:
* Updates Needed:
* Updates Needed:
(See Attachment B of Staff Report)

NEXT STEPS
PROVIDE GUIDANCE TO CITY STAFF:
1) Fact Sheet - (Attachment B)
2) Liability & P.O.S. Ordinances - (Attachment A)
3) Resolutions - (Attachment A)
a) Fee Waiver - (Staff Report)
b) Repairs’ Prioritization Areas - (Attachments C, D, F) c) City Funding: Private Repairs - (Attachment E)
*Edits to proposed text will be prepared by staff for future review by City Council.* 1) ATTACHMENT B:

FACT SHEET: SIDEWALK REPAIRS

CONTENT

1. Background: Why Willits is making Code Revisions.

2. California Streets and Highways Code §5610.

3. Why property owners should fix their sidewalks.

4. Contact (for more information).
2) CODE REVISION: (ATTACHMENT A)

LIABILITY ORDINANCE
REVISE WILLITS MUNICIPAL CODE CHAP. 12.16:

California Streets and Highways Code § 5610: The owners of lots or portions of lots fronting on any portion of a public street or place when that street or place is improved or if and when the area between the property line of the adjacent property and the street line is maintained as a park or parking strip, shall maintain any sidewalk in such condition that the sidewalk will not endanger persons or property and maintain it in a condition which will not interfere with the public convenience in the use of those works or areas save and except as to those conditions created or maintained in, upon, along, or in connection with such sidewalk by any person other than the owner, under and by virtue of any permit or right granted to him by law or by the city authorities in charge thereof, and such persons shall be under a like duty in relation thereto. *See the Fact Sheet (Attachment B): “The City of Willits is Preparing a New Sidewalk Ordinance: Who’s Responsible for Sidewalk Repairs?”
2) CODE REVISION: (ATTACHMENT A)

POINT OF SALE ORDINANCE
ADD WILLITS MUNICIPAL CODE CHAP. 12.17:

12.17.010 Sidewalk inspection, replacement, and compliance certificates:

A. Title Transfer.

B. Construction or Remodeling: Where the cost of the work is estimated to exceed one hundred thousand dollars ($100,000.00).

C.Unsafe Condition Becomes Known. When the property owner becomes aware of an unsafe sidewalk condition, or when the property owner is notified by the City of an unsafe sidewalk condition.
3) A) RESOLUTION:

FEE WAIVER: 2 YEARS
ALL PROPERTY OWNERS:

Resolution To Authorize A Two-Year Period In Which
Sidewalk Repair Permit Fees Would be Waived To
Encourage Private Property Sidewalk Damage
Repairs.
3) B) RESOLUTION:

REPAIRS: PRIORITIZATION

1. Attachments C & D:

2. Safe Routes to
School Plan &
DataWorks Mapping

3. Priority Project Areas
– Downtown Willits
Streets & Alleys
Connectivity Study

CREATE PROGRAM
3) C) RESOLUTION:

REPAIRS FUNDING: PROPERTY OWNERS

CREATE PROGRAM
• The City of Willits does not currently have a program for funding private sidewalk repairs. • There are many different types of cost-sharing or Financial Hardship Programs used by cities in California to aid with citywide sidewalk repairs (Attachment E). Staff suggests a Program in which the city would provide funding for subject repairs as a 3.0% payment based on the property tax assessment for private property owners.
• To qualify, property owners could submit an application and provide a copy of their annual property tax bill to the Community Development Department for review. • The property tax reduction of 3% would be applied for a period of 5 years to applicants who have completed the sidewalk repairs.
• The property tax reduction would be paid by the City directly to property owners after the City has received annual property tax funds from Mendocino County.

1 Monthly Achievements & Activities
• The latest fuel replenishment allowed for a price reduction at the pump from $6.20 to $5.76 per gallon.
• Thomas Gallups, Darin Bowlds, Corey Unangst, and Frank Lavine installed a new awning to protect the newly installed fuel pump and card reader. The awning will be a true asset for pilots as it protects them and the system from the weather, removes the sun glare on the card reader, and cleans up the look of the Fuel Island. Thank you, gentleman. • Armstrong Consultants informed us they were acquired and now are known as “Lochner.” Currently our contract remains the same. We look forward to working with the new firm as a relationship has been established with the consultants. • Held the quarterly tenant’s meeting on July 18th and discussed the following: (1) Caltrans Inspection; (2) New Rates & Fees; (3) The AWOS System and that FAA was not requiring the City to reimburse for already expended monies ($49K); and (4) Pavement Improvement Plan & new gate combinations.
• On August 22nd, the FAA and the City received its 5th Part 16 Supplement Complaint from Mr.

Paul Trexel. The City’s attorneys prepared a response using staff comments and observations.

The FAA received the response on August 27th.
 UPDATE – On September 11th, Airport Manager Moorhead received a Determination Notice from the FAA regarding the Part 16 Supplement Complaint #5 filed on August 22nd. Per the FAA Office of Airport Compliance, the following decision was reported -“the complaint is dismissed without prejudice pursuant to 14 CFR § 16.27 to correct the above deficiencies if able and refile the complaint if the Complainant so chooses. FAA Docket No. 16- 24-10 is closed.”
Project Updates
• PAPI Lights: Hired an electrician to install a new light, as Caltrans informed us that the lights were not operational. Upon the installation the electrician checked the angle of the PAPI Lights to verify that they were calibrated correctly. In doing so, the electrician recognized a problem with the internal circuitry making the lights nonfunctional. The next step is to replace the circuit boards however, the electrician needs to research where to source replacements. Once located they will order and replace.
• Contacted High Country Security to add an additional security camera to provide a better view of the hangars.

Staffing Items
Airport August 2024 | Report
2 • No items to report.

Budget Status
• No items to report.

Focus for Next Month
• Continuing to prioritize items identified by Caltrans in their inspection report requiring corrective actions.
• Awaiting notification from the County of Mendocino to move forward with the recently awarded FEMA Building Resilient Infrastructure Communities Grant to organize vegetation thinning adjacent to the facility.
1 Monthly Achievements & Activities
• Issued seventeen Building Permits................................Eleven in July. • Opened fifteen Code Enforcement Case.....................Twelve in July. • Closed six Code Enforcement Cases .............................Thirteen in July. • Total of 59 active Code Enforcement Cases...............43 in July. • The Department required an average of 22-calendar days to issue August Building Permits.  Over the counter Permits (reroofs/minor electrical) are typically issued on the day of submission and are not included in the processing timeline.

Project Updates
• Trail Project:
o Grant funds to support construction are expected to be allocated at the October CTC meeting. o Project anticipated to go out to bid for construction in December 2024. • General Plan Land Use Element Update:
o The Public Draft General Plan Land Use Element Update (LUE) and associated Environmental Impact Report (EIR) is available for review on the project website willitslanduseupdate.com or a physical copy can be viewed at the Community Development Department or Willits Library. o Adoption of the LUE and certification of the EIR are scheduled for the October 23rd Council meeting.
• Caltrans Clean California Grant (Beautify Willits Project):
o Completed preliminary designs for Main Street pedestrian lighting and banner project. Project expected to go out to bid for construction in Winter 2024. o Department is organizing a community clean up event to occur on September 28th. Anyone with questions or interested in volunteering should contact our City Planner, Conner Stack at [email protected]. Snacks will be provided.
o Community survey to solicit input on existing and potential new playground equipment at Bud Snider City Park can be found at https://www.surveymonkey.com/r/SP6M3SL or by visiting the Community Development Department.
o Project updates can be found on the Community Development website under the Planning Division. https://www.cityofwillits.org/301/Beautify-Willits-Project. • Willits Housing Rehabilitation Program:
o A total of six applications were received for the City Housing Rehabilitation Loan Program prior to the August 5th submission deadline.
o An application scoring committee has been established consisting of two staff members and one community member.

Community Development August 2024 | Report
2 o Applicants are currently working with licensed contractors to obtain construction quotes to complete eligible home improvements. The scoring committee will convene as soon as quotes are received and move forward with issuing no interest loans.

Staffing Items
• The Department filled the open Senior City Planner position. Swetha Venuturupalli will begin her career with the Community Development Department on September 9th. Ms. Venuturupalli obtained a Masters Degree in Urban and Regional Planning from the University of Massachusetts and previously worked at UMass as a Campus Planner.

Budget Status
• No items to report.

Focus for Next Month
• General Plan LUE Update and SOI Amendment:
o Solicit feedback on Public Draft LUE and EIR.
o Respond to EIR comments.
o Prepare Final LUE and EIR for prospective adoption in October. • Trail Project:
o Develop project bid documents.
o Project mitigation designs.
• Clean California Grant:
o Community cleanup day is on September 28th.
o Pavilion and bathroom remodel in Bud Snyder Park, decorative pedestrian scale solar lighting downtown and a banner support system near Oak S. Main Streets intersection. o Grant reporting.
o Explore potential matching grants to support purchase of playground equipment. • Willits Housing Rehabilitation Program:
o Facilitate construction estimates by licensed contractors for each application.

Monthly Achievements & Activities
• Developed training meetings for staff regarding the new pooled cash system. • Set up meetings with S & L Controller Services to establish procedures for bank reconciliation. • Submitted the annual sewer assessment to the County.
• Held meetings regarding the development of the utility billing system for Springbrook. • Reviewed the feasibility of adding Employee Self Service (ESS) and Human Resources modules to Springbrook.

Project Updates
• Fiscal Year 2022-2023 Audit:
o Created additional journal entries synchronizing the ledgers in preparation for trial balance submission and testing for the auditors. Reviewed and completed fixed asset reconciliation for yearend entry.
o Held additional meetings to establish parameters for system wide migration of beginning fund balances including drafting linking accounts from ACS to translate to Springbrook Pool Cash module.
o Held meetings to discuss options for fund balance rollover to Springbrook. • Fiscal Year 2023-2024 Audit:
o Discussed methodologies with S & L Controller Services of how to transfer cash entries from the ACS system to Springbrook.

Staffing Items
• Retained MRG Management Consultants to assess the Finance Department including operations and procedures.

Budget Status
• Completed fourth scrub of all budget items and adjusted various areas of the document. This was a comprehensive scrub which entailed a large-scale push to ensure that changes from one section of the budget carries forward to corresponding sections.

Focus for Next Month
• Fiscal Year 2022-2023 Audit.
• Fiscal Year 2023-2024 Audit.
• FEMA Reporting.

Finance August 2024 | Report
Monthly Achievements & Activities
August 2023 August 2024
• 911 Calls Received 40 66
• Calls for service (CFS) 554 451
• Cases 64 61
• Arrests 33 27
• Citations 38 17
• Traffic Stops 95 35
Project Updates
• Continued traffic safety education and enforcement, emphasizing school zones, pedestrians, speeding, and passing to the right violations (as staffing allows). • Continued deployment of the speed awareness radar trailer. • Every patrol car is now equipped with an AED Defibrillator. • Providing extra patrols and presence in the parks as time allows.

Staffing Items
• Police Officer Trainee Alex Garza is proceeding through the Field Training Program. • The Department continues to focus on an ongoing recruitment effort to fill vacancies for Police Officers, Dispatchers, and Community Service Officers. Currently, the department has two potential CSO/Officer-in-training applicants in the background process. • Part-time Dispatcher Kelly Denham is now assisting part-time within the Dispatch Center. • Sgt. Avalos has completed the POST Internal Affairs Investigation course. • Dispatch Supervisor Michael Stainbrook has completed the POST Dispatch Supervisor course.

Budget Status
• No items to report.

Focus for Next Month
• Coordination with the Sheriff’s Office with finalizing the Services Agreement. • Preparing the newly acquired vehicles for inclusion in the operational fleet. • Recruitment for vacancies in both sworn and non-sworn positions.

Police Department August 2024 | Report
1 Monthly Achievements & Activities
• Set up purchasing account for recycled dog waste bags for pet stations. Once existing reserves are used, we will be replacing the bags with more economical compostable pet waste bags. • Contacted PG&E to address power supply issues at the Tennis Courts after the pre-existing equipment failed. PG&E upgraded the supply and replaced the transformer (essentially a rebuilt system from the meter). The lights are now operational. • Trimmed vegetation adjacent to areas subject to the various capital projects to allow clearance for heavy equipment.
• Conducted street sweeping on Fridays with both morning and afternoon shifts to get ahead of the pending foliage drop. The Main Street Fiber Optic Project has also generated more debris requiring additional sweeping.
• Organized the Corporation Yard prior to the annual HAZMAT inspection conducted by the County. This is a requirement for the fuel tanks and the minimal waste generated by painting and vehicle maintenance operations. The City maintains a current EPA ID number for disposal. • Assisted with traffic control and planning for the upcoming Harvest Moon Celebration. • Installed a prefabricated carport cover over the card reader and fuel dispensing system at the Airport.
• Purchased a new vibration plate for asphalt and subgrade compaction to assist with pavement repairs.
• Inspected the areas known for illegal dumping and transient camps with city Officials to plan for the upcoming Community Clean Up day. Evaluated waterways adjacent to municipally owned bridges and roadways.
• Deployed variable message boards to assist with traffic control for 2024 Pavement Presentation Project.
• Prepped and configured the Recreation Grove for the annual “Blues and Brews” event.

Project Updates
• Parks & Fields:
o Continued repairs and maintenance of irrigation systems at the parks and athletic fields.

Willits Frontier Days purchased and provided new sprinklers for the Carnival Grounds field. o Pruned trees at Snyder Park and the Dog Park.
o Painted the inside of Snider Park and power washed the stage at Recreation Grove. o Installed automatic MAGLOCKS on the restrooms at Snider Park. o Removed the stump at the Wood Street Parking Lot to accommodate the planting of a new tree.

Services & Facilities August 2024 | Report
2 • Facilities:
o Remodeled the bar and storage areas at City Hall, including a large closet for tables and chairs. • Streets:
o Trimmed several trees along Humboldt Street adjacent to City Hall. o Roadside mowing along Walnut Avenue and Baechtel Road. o Removed vegetation along Railroad Avenue and Blosser Lane within the right-of-way and cleared overgrowth from ditch lines. Inspected inlets and culverts and cleared as needed. o Repaired pavement and pothole patched on Madrone Street, W. Mendocino Avenue, and areas surrounding Brookside School.
o Replaced STOP signs and other traffic control signage at various locations. Straightened and repaired STOP signs at multiple locations and cleared vegetation from in front of the flashing STOP sign at the intersection between Central and E. San Franscico Avenues. o Cleared debris along Coast Street and inspected storm water drains. Cleared storm drain inlets on the Mill Creek Drive Bridge and along N. Main & Commercial Streets in preparation for the wet weather season.

Staffing Items
• Devon Howard completed his Loader and Backhoe competency tests. • Kenan O’Shea attended a training titled Overview Training for Public Works Emergency Response During Local Disasters in Santa Rosa.

Budget Status
• No items to report.

Focus for Next Month
• Address vegetation and drainage issues at the Landfill as identified by the Annual Wet Weather Preparedness Report.
• Continue clearing storm drain inlets and ditch lines at various locations. • Service the snowplow and sand truck for winter.
• Finish the MAGLOCK installation on the restrooms at Snider Park. The restrooms are currently being locked at night by dedicated volunteers, and staff thanks them for their assistance in minimizing vandalism and graffiti.
• Organize and inventory flood mitigation supplies and restock as needed. • Start winterizing City facilities.
• Continue maintenance and upkeep of athletic fields for the Soccer season. • Fall planting of new trees to increase aesthetics at Hael Creek Park. 1 Monthly Achievements & Activities
• Cleaned 4,000 lineal feet of sewer mainline in collection system. • Three sewer laterals were inspected and approved for home sales. • Replaced tubing rollers on chlorine meter pump and old prefilter turbidity sampling lines at the Surface Water Treatment Plant (SWTP).
• Operators ran Groundwater Treatment Plant (GWTP) due to unplanned power outage at SWTP. • Replaced quick release air fittings at the Northbrook Pressure Tank. • Replaced the fuel filter for the SWTP’s service boat. • Assisted with a water leak repair at 1500 S. Main Street (Taco Bell). • Monthly exercised all distribution pump stations and stand-by generators. • Cleaned pilot valve on flow control Cla-Val in pressure reducing vault on E. Hill Road. • Replaced failed foot valve in the ferric chloride (main treatment coagulant) day tank at SWTP. • Completed & passed annual Mendocino County California Environmental Reporting System at GWTP, SWTP and WWTP.
• Replaced feed lines to turbidity meters on filters #1 & #2 at the SWTP. • Cleaned out screen basket in effluent backwash ponds of debris at the SWTP. • Cleared vegetation around water distribution fire hydrant on Sawyers Lane. • Assisted Utility Meter Reader with monthly shutoff list and Hi/Low meter reads. • Fort Bragg Electric installed a new actuator in the WWTP’s blower building. • Sampled bio-solids for annual land application in the 18-acre sludge field. • Peterson Caterpillar completed annual maintenance on the back-up generator at the WWTP. • WWTP staff attended a one-day basic electrical training at California Rural Water in Sacramento. • Assisted with the annual storm drain cleaning.
• Installed blower motor at the WWTP to replace a failed unit. • Reserved tractor/spreader from Garton Tractor for annual bio-solids land application at WWTP. • Assisted Parks with water leak on the irrigation line in the baseball field parking lot. • De-ragged and checked all air diffusers in both aeration basins at WWTP. • Replaced leader hose on the Jet-Truck.
• Fort Bragg Electric fixed the electrical short that was causing the UPS battery back-ups to fault at the WWTP.

Utility Programs
Utilities August 2024 | Report
2 • Reservoir Capacity: Morris 604-acre feet and Centennial 349-acre feet equates to 73-percent of full capacity (September 12th).
• Aug. 2024 Water Production: SWTP: 28,580,254 MG. Aug. 2023: 28,024,058 MG.

GWTP: 895,000 MG. Aug. 2023: 0 MG.

Totals: 29,475,254 MG. Aug. 2023: 28,024,058 MG.
• Non-Potable Water Usage [Truck Fill Station]: 388,015 K/Gals. Aug. 2023: 750,849 K/Gals. • August 2024 Wastewater Treatment Plant Flows: 17,903,291 MG.

Staffing Items
• Enrolled OIT Shane Garoutte in the California Rural Water Association Two-year Apprenticeship program for water and wastewater.
• Adam Simental received his Grade II Wastewater Operator Certificate.

Budget Status
• No items to report.

Focus for Next Month
• Schedule GWTP media removal and replacement with water surplus. • Receive a new Vaughan Chopper pump for the WWTP’s IEM Motor before the rainy season starts.
• Schedule new server and software upgrade at WWTP with Apex and Primex (SCADA integrator). • Schedule electrical equipment upgrade and permanent weather structure at Northbrook Pump Station with Fuller Electric.
• Continue working with EBA Engineering on the plan for the Lead Service Line Inventory mandate from the Environmental Protection Agency (EPA) and the State Water Resource Control Board. • Upgrade sewer camera truck hardware and software equipment to the newest version with WECO Company. Sent the truck to WECO headquarters in Vallejo. • Schedule C.C. Overra Construction to do a reinforced permanent fix on the up-flow solids contact clarifier at the SWTP.
• Schedule C.C. Overra for clarifier rake replacement at WWTP for beginning of November. • Continue progress on the Underground Utilities project until completion. • Order new 2024 backhoe for the Services and Facilities department to replace the 2002 Caterpillar model and surplus it to SWTP for watershed and road maintenance. (16-week lead time)
• Receive quotes for the repair of the Langemann Gate at the irrigation station and outfall of the WWTP treated effluent discharge.

Willits City CouncilSeptember 25, 2024

Willits City Council
September 25, 2024