Agenda — Willits City Council, June 11, 2025

111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org

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AMENDED

WILLITS CITY COUNCIL
AGENDA
JUNE 11, 2025 | 6:30 PM | CITY COUNCIL CHAMBERS

1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.

2. PUBLIC COMMUNICATIONS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on the agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

Members of the public are asked to observe the rules of decorum. While the City Council welcomes public criticism of policies, procedures, programs, or services of the agency; behavior that disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and that includes, but is not limited to use of profanity, slurs, yelling from the audience, threatening remarks, physically threatening conduct, or physical or verbal displays of disrespect, will not be tolerated and the individual will be removed immediately.

3. PUBLIC MATTERS
a. Presentation of a Proclamation to Willits Frontier Days – Designating Western Wear Days June 27th to July 4th, 2025.

4. ENACTMENT OF ORDINANCES
a. None.

5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.

Willits City Council Agenda – June 11, 2025.

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The following items as presented are before the City Council for approval or denial:
a. City Council Minutes:
i. May 14, 2025
b. Adoption of Resolution Authorizing Willits Frontier Days Parade Route for July 4, 2025.
c. Approve Contract with Clifford Cochran for Janitorial Services at City Hall and Services and Facilities, in an Annual Amount not to Exceed $30,822 Per Year, for Fiscal Years 2025/26 and 2026/27.
d. Approve an amendment to the Joint Powers Agreement (JPA) of the Mendocino Council of Governments to add Energy & Climate Related Programs as Specific Powers.
e. Approve a First Amendment to the Service Agreement with Apex Technology Management, LLC to Provide Information Technology Managed Services for One Additional Year Commencing on June 1, 2025 – May 31, 2026.
f. Adoption of Resolution Authorizing Willits Hometown Celebration Detour Route for June 20, 2025.

6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest. a. Accounts Payable Activity Report: May 2025.
b. Building Permit Activity Report: May 2025.
c. Business License Activity Report: May 2025.

7. COMMISSIONS, AGENCIES AND AUTHORITIES
The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency.

8. CITY MANAGER REPORTS AND RECOMMENDATIONS
a. Verbal Reports – No Action.
i.

9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Presenting to the City Council the Two Murals Voted by the Public to be Placed in Recreation Grove Park.

Presenting staff member: Connor Stack, City Planner
b. Presentation of Cash Balances for all City Funds.

Presenting staff member: Manuel Orozco, Finance Director. c. Discussion and Possible Action Adopting a Resolution Directing Staff to Proceed with Adjustments to the Water and Wastewater Service Charges Pursuant to Proposition 218.

Presenting staff member: Manuel Orozco, Finance Director.

10. DEPARTMENT MONTHLY REPORTS – (presented at the second meeting of each month)
a. Airport. b. Community Dev. c. Finance. d. Police Dept. e. Services & Facilities. f. Utilities.

11. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS Willits City Council Agenda – June 11, 2025.

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12. GOOD & WELFARE

13. CLOSED SESSION NOTICE
a. Conference with Legal Counsel - existing litigation (CA Govt. Code §54956.9 (d)(1)); in the matter of Craig Anthony Gelber vs City of Willits, et al, Case No. 3-23-cv-00681- JSC, United States District Court for the Northern California District. b. Conference with Labor Negotiator Pursuant to Government Code §54957.6 – Agency Negotiator Patrick Clark, Patrick Clark Consulting and Interim City Manager Wilburn.

Employee Organization(s): International Brotherhood of Electrical Worker (IBEW).

14. ADJOURNMENT
Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90-days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.

I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.

Dated this 6th day of June 2025.

Delores Pedersen, City Clerk
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7113 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.

Additional Meeting Information for Interested Parties
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM.
111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

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WILLITS CITY COUNCIL

MINUTES
WEDNESDAY MAY 14, 2025
Mayor Allman called a regular meeting of the City Council to order at 6:30 p.m., in Council Chambers. The meeting was preceded by the pledge to the flag.

Roll Call: Councilmembers Gerardo Gonzalez, Larry Stranske, Bruce Burton, Vice Mayor Matthew Alaniz and Mayor Tom Allman were present.

Also present were staff members: Rodney Wilburn, Interim City Manager; Jim Lance, City Attorney; Dusty Duley, Community Development Director; Walter Kolon, Services and Facilities Director; Manuel Orozco, Finance Director; Mike Parish, Interim Police Chief; and Delores Pedersen, City Clerk.

2. Public Communications
Melinda Clark expressed her gratitude for the lights that were installed in the parking lot on Wood Street. Ms. Clark also expressed concern over the decisions being made by the Federal Government and how it will affect Willits.

3. Public Matters
a. Willits Chamber of Commerce Car and Bike Show Presentation.  John Kvasnicka, Chamber of Commerce Volunteer and Barbie Svendsen, Chamber Coordinator, gave a presentation of the Willits Car and Bike Show scheduled for May 25th. Mayor Allman asked that Mr. Kvasnicka provide an overview of what is to be expected at the Car and Bike Show.  At 8:00 Main Street and portion of E. Commercial Street will be closed to vehicles and a detour will be set up.
 The event starts at 10:00 am with the Pledge of Allegiance.  Commercial and Main will be blocked by a Granite Semi Truck; a band will be on the truck playing music.
 Bud Snider Park is the location for Mobile Merchandise Vendors.  The City of Willits Parking Lot is the location for Mobile Food Vendors.  Roots of Motive Power will have equipment on display.  Ms. Svendsen reported that there are currently 90 cars registered with an expectation that this will increase.
 Mobile Merchandise Vendors are not to be on Main Street as to not interfere with the Brick and Mortar businesses.
 There will be two bounce houses in Bud Snider Park and one in the Kids Zone parking lot as well as other activities.

Willits City Council Minutes of May 14, 2025 Page 2 of 5

4. Enactment of Ordinances
None presented.

5. Consent Calendar
The following item(s) are recommended for approval or denial, as follows:
a. City Council Minutes:
i. April 23, 2025
b. Adoption of a Resolution Changing the Authorized Signatures for the City of Willits Checking Account, Payroll Account, and Safe Deposit Box at Savings Bank of Mendocino County.
c. Adoption of a Resolution Authorizing Specific City Staff to Transfer Funds Between the Local Agency Investment Fund and Savings Bank of Mendocino County.
d. Discussion and Possible Grant of City Consent to Cal Fire’s Proposed use of the Willits Rodeo Grounds as an Incident Base in the Event of a Fire Emergency.  Mayor Allman pulled item 5d for further discussion.
e. Approve a Resolution to Accept 2023 Pavement Preservation Project (Project #2023-07) and Authorize the Filing of the Notice of Completion. The Completed Project Totaled $482,765.50
Public Comment: None presented.

Moved by Alaniz/Seconded by Gonzalez and carried unanimously to approve Consent Calendar item(s) (a-c & e).
d. Discussion and Possible Grant of City Consent to Cal Fire’s Proposed use of the Willits Rodeo Grounds as an Incident Base in the Event of a Fire Emergency.

Public Comment:
 Dan Lowden inquired if there was an alternate location for CalFire to use if the Rodeo Grounds cannot be used by CalFire from June 1st until after July 4th. Marcy Barry responded that if there were an emergency, Frontier Days would not happen.

If Willits is threatened by a fire, Frontier Days would allow CalFire to move into the Rodeo Grounds in hopes that Willits would be saved from any kind of fire disaster.

Mr. Kolon added that the City is entering into a contract with CalFire for use of the Willits Airport for air and some ground operations. The amount would be $1,000 a day due to the fact that the City does not have jet fuel at the airport.  Helen Sims inquired if the contract between the City and Frontier Days allows for Frontier Days to subcontract the property to anyone they want. Jim Lance, City Attorney, explained that the lease provides that Willits Frontier Days shall not sublet or allow others to use the facility without prior written permission from the City, “which permission shall not be unreasonably withheld”.

Moved by Alaniz/Seconded by Stranske to approve the attached resolution approving CalFire’s proposal to use the Willits Rodeo Grounds as an incident base in the event of a local emergency wildfire event on the condition that any payments made by CalFire shall go to Willits Frontier Days Organization for the first ten days and then split with the City of Willits equally every day over the initial ten days. Additionally, and specifically the City will create a reserve account with the portion of any funds the City receives, and these Willits City Council Minutes of May 14, 2025 Page 3 of 5 funds will be used for future repairs or needs of the Rodeo Grounds, as well as recommend the City Manager provide notice of such conditional approval to both CalFire and the Willits Frontier Days Organization.

6. Monthly Activity Reports
Matters that do not require action by the City Council but are of public interest.

None presented.
a. Accounts Payable Activity Report: April 2025.
b. Building Permit Activity Report: April 2025.
c. Business License Activity Report: April 2025.

Public Comment: None presented.

7. Commissions, Agencies and Authorities
None presented.

8. City Manager Reports and Recommendations
a. Rod Wilburn, Interim City Manager, reported that his first 3 weeks have been enjoyable and very pleasant. He has been made to feel welcome and enjoys working with City staff.

Public Comment: None presented.

9. Department Recommendations (Action Items)
a. Approval of a Resolution Authorizing the Willits Chamber of Commerce Car and Bike Show and Road Closures for May 25th.
 Jim Lance, City Attorney, pointed out that the Vehicle Code (VC) mentioned in the Resolution is not correct. It should be VC 21101(e) not VC 21101(a).  Councilmember Gonzalez requested that an Ordinance be planned for the future to make the process of road closures for events easier.

Public Comment:

Moved by Gonzalez/Seconded by Alaniz and carried unanimously to adopt Resolution No. 2025-23 approving the Willits Chamber of Commerce Car and Bike Show and road closures on May 25, 2025.
b. Discussion of Future Applications for Funding under the Community Development Block Grant Program.
 Dusty Duley, Community Development Director and Jeff Lucas of Community Development Services, presented a Power Point Presentation on the Block Grant Opportunities.

Public Comment:
 Raghda Zacharia inquired if the Community Development Block Grant could be used by start up businesses or is this just for Non-Profit Organizations.

Mayor Allman responded that yes, the Grant could be used by new and existing businesses.
 John Kvasnicka, Willits Chamber of Commerce Event Coordinator, stated that the previous grant program benefitted a lot of the local businesses in Willits City Council Minutes of May 14, 2025 Page 4 of 5 Willits, with the forgivable loans. This allowed businesses to stay in operation. If the forgivable loan program were to be implemented again it would have the same effect.
 Mayor Allman spoke in support of the Little Lake Grange (Grange) being a recipient of a Community Development Block Grant.
 Richard Jergenson, Grange Member, explained that when the Grange discovered asbestos in the building, they used the money they had set aside for a new roof to have the asbestos removed. If the Grange becomes a recipient of a Community Development Block Grant, the funds will be used to put a new roof on the building. This will allow the Grange to be able to have more events and more start up business owners would be able to use the commercial kitchen. Currently there is a large variety of businesses that operate out the Grange.
 Robert Smith, Little Lake Grange President. Mr. Smith explained that the Grange has struggled to donate back to the community due to the condition of the roof on the building and the need to save the money to repair it. Mr.

Smith stated that if the Grange became a recipient of the Community Development Block Grant, it would allow them to continue the good work of the Grange in the Willits Community.

10. City Council Announcements, Communications and Reports Councilmember Gonzalez
 League of California Cities/Redwood Empire Division – Meets May 16th.

Mayor Allman
 Food Truck AdHoc Committee – Mayor Allman expressed his gratitude to the Community Development Staff for working with him and Vice Mayor Alaniz on this committee. There will be a stakeholder meeting within the next three weeks to discuss the possibility of a six-month trial run where one day of the week food trucks would be allowed to set up around Snider Park.

Vice Mayor Alaniz
 Mendocino Transit Authority (MTA)- April’s meeting was cancelled.

Public Comment: None presented.

No action taken.

11. Good & Welfare
 Delores Pedersen, City Clerk, announced that her son Cody would be graduating from Fresno State, Summa Cum Laude on Friday, May 16, 2025.

Public Comment: None presented.

12. Closed Session Notice
a. Conference with Legal Counsel - existing litigation (CA Govt. Code §54956.9 (d)(1)); in the matter of Craig Anthony Gelber vs City of Willits, et al, Case No. 3- 23-cv-00681-JSC, United States District Court for the Northern California District.

Closed session was postponed until the next City Council Meeting by Jim Lance, City Attorney.

14. Adjournment
Willits City Council Minutes of May 14, 2025 Page 5 of 5 Mayor Allman declared the meeting adjourned at 7:50 p.m.

For more information on the May 14, 2025 Willits City Council Meeting please view the recording on YouTube.
_____________________________
TOM ALLMAN, Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
Item No. 5b
Meeting Date: June 11th, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Connor Stack, City Planner
Agenda Title: ADOPTION OF RESOLUTION AUTHORIZING WILLITS FRONTIER DAYS PARADE ROUTE FOR JULY 4, 2025.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 30 minutes.

Summary of Request: Frontier Days requested that the City approve the parade route for their annual July 4th parade. The parade route will start at the intersection between East Commercial and Main Streets, proceed south on Main Street to East Valley Street, and disband at Madden Lane and East Valley Street.

The schedule for the temporary closure of Main Street between Commercial and East Valley Streets will start at approximately 9 AM and end at approximately 1 PM.

Recommended Action: Adopt Resolution authorizing Willits Frontier Days parade route for July 4, 2025.

Alternative(s): None recommended.

Fiscal Impact: N/A
Personnel Impact: N/A
Identified City Council Conflict of Interest: None
California Environmental Quality Act: N/A
This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: Interim City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________

Resolution No. 2025-xx Page 1 of 1 June 11,2025
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS AUTHORIZING FRONTIER DAYS PARADE ROUTE – JULY 4, 2025.

WHEREAS, the Willits Frontier Days Association has applied to the City of Willits to conduct the annual Frontier Days Parade on City property; and WHEREAS, said parade will begin staging at 11 AM, on July 4, 2025 at the City Park at East Commercial Street and Humboldt Street and proceed west on East Commercial Street, south on Highway 101 to East Valley Street, and disband at Madden Lane and East Valley Street; and
WHEREAS, the Frontier Days Parade will require the temporary closure of Main Street on July 4, 2025, between Commercial Street and East Valley Street beginning at approximately 9 AM until approximately 1 PM; and
WHEREAS, said temporary closure will cause the re-routing of vehicular traffic on Main Street, as follows: Main Street west on Commercial Street to School Street; School Street south to Pine Street; Pine Street east to Coast Street; Coast Street south to West Valley Street; West Valley Street east to Main Street; northbound traffic to follow same detour route in northerly direction; and WHEREAS, in order for the parade to be held, Willits Frontier Days Association needs to seek permission from the Willits City Council, under the provisions outlined in 21101(a) of the Vehicle Code to conduct a parade on Main Street.

NOW, THEREFORE, BE IT RESOLVED that the Willits City Council approves and consents to the proposed Frontier Days Parade and recommends approval of and consents to the proposed re-routing of traffic onto and over the described City streets upon terms and conditions deemed appropriate and necessary by the California State Vehicle Code.

PASS, APPROVED AND ADOPTED, this 11th day of June 2025.

THE CITY OF WILLITS
_________________________
Tom Allman, Mayor
ATTEST:

I, Delores Pedersen, City Clerk of the City of Willits, do hereby certify that the foregoing Resolution was duly and regularly passed, approved and adopted by the City Council of the City of Willits, California, at its regular meeting held on the 11th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:
_________________________
Delores Pedersen, City Clerk
Item No. 5c
Meeting Date: June 11, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Delores Pedersen, City Clerk
Agenda Title: APPROVE CONTRACT WITH CLIFFORD COCHRAN FOR JANITORIAL SERVICES AT CITY HALL AND SERVICES AND FACILITES, IN AN ANNUAL AMOUNT NOT TO EXCEED $30,822 PER YEAR, FOR FISCAL YEARS 2025/26 AND 2026/27.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Summary of Request: The City has contracted with Dana and Clifford since September 2023, to provide janitorial services at City Hall and Services and Facilities. Staff has been extremely satisfied with the quality of service received from Mr. & Mrs. Cochran and, therefore, wishes to continue with his services.

For Fiscal Years 2025/26 & 2026/27, Mr. & Mrs. Cochran have requested a small increase to their compensation, in a not to exceed amount of $2,568.50 per month, and a total not to exceed amount of $30,822 per year. This is an increase of $233.50 per month, $2,802 per year.

Recommended Action: Approve the attached Contract with Clifford Cochran for Janitorial Services at City Hall and Services and Facilities.

Alternative(s): Keep the current contract in a not to exceed yearly amount of $28,020.

Fiscal Impact: Budget under 100.3300.0000.65450 for City Hall services and 100.4100.0000.65450 for Services and Facilities for Fiscal Year 2025/2026 and 2026/27.

Personnel Impact: Minimal.

Identified City Council Conflict of Interest: None.
2021 Adopted Goals: The Goals do not cover this topic.

California Environmental Quality Act: Does not apply.

Also, I can bring by your other goodies tomorrow,
(to your car again if want)?
Skip & Dana Cochran
Janitors
May 7, 2025
Cathy Moorhead
Assistant City Manager
Dear Cathy,
Skip, Shawn and I have enjoyed working at City
Hall since September of 2023. It’s been a group
effort and when Skip fell ill, we made sure that we
kept delivering the same service expected.

The purpose of this letter is a request for an
increase of our current subcontract rate.

We have provided above board service and feel
both parties have been satisfied with what we
bring as a business. Being that we have provided
service for 20 months to date, we feel a rate
increase of 10% is reasonable. The increase
amount requested is $233.50 a month, which
would be divided in half per payday to the amount
of $116.75.

We also would like to thank you for the rate
increase of the community hall cleaning and feel
much appreciated!
Please let us know if you have any questions.

Sincerely,
Skip & Dana Cochran
(707)476-3229
Sent from Yahoo Mail for iPhone
Clifford Cochran
Cleaning Services
July 2025
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CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT is made and entered into this 11th day of June 2025, by and between the CITY OF WILLITS, a general law city ("City") and Clifford Cochran, an Independent Cleaning Service (Contractor) whose address is 19310 Walker Rd., Willits, CA 95490.

RECITALS
A. Contractor is specially trained, experienced, and competent to perform the special services which will be required by this Contract; and
B. Contractor possesses the skill, experience, ability, background, certification, and knowledge to provide the services described in this Contract on the terms and conditions described herein.

C. City desires to retain Contractor to render professional services as set forth in this contract.

CONTRACT

1. SERVICES TO BE PERFORMED BY CONTRACTOR. Contractor shall perform the services described as "Scope of Work" in "Exhibit A & B", which is attached hereto and incorporated herein by reference.

Contractor shall provide said services at the time, place, and in the manner specified in "Exhibit A & B," subject to the direction of the City through its staff that it may provide from time to time.

2. TERM. The services of Contractor are to commence upon execution of this Contract and shall continue through June 30, 2026. This contract may be cancelled by either party at any time with a 30-day written notice prior to the actual termination date.

3. COMPENSATION. Compensation to be paid to Contractor shall be in accordance with the "Schedule of Charges" set forth in "Exhibit A & B" which is attached hereto and incorporated herein by reference. In no event shall Contractor's compensation exceed Two Thousand Two Hundred Dollars ($2,200.00) a month in “Exhibit A” and Three Hundred Sixty-Eight Dollars and Fifty Cents ($368.50) a month in “Exhibit B” without additional written authorization from the City. Payment by City under this Contract shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.

4. METHOD OF PAYMENT. Contractor shall submit Biweekly billings to City describing the work performed during the preceding two weeks. Contractor's bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and a description of any reimbursable expenditures. City shall pay Contractor on the By the end of the week that the invoice is submitted if submitted no later than Tuesday morning.

5. EXTRA WORK. At any time during the term of this Contract, City may request that Contractor perform Extra Work. As used herein, "Extra Work" means any work, which is determined by City to be necessary, but which the parties did not reasonably anticipate would be necessary at the execution of this Contract.

6. TERMINATION. This Contract may be terminated by the City immediately for cause or by either party without cause upon fifteen days written notice of termination. Upon termination, Contractor shall be entitled to compensation for services performed up to the effective date of termination.

7. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Contract will be acting in an independent capacity and not as agents, employees, partners, or joint ventures of

CITY OF WILLITS
Gateway to the Redwoods
111 E COMMERCIAL STREET, WILLITS CA 95490 • PHONE: (707) 459-4601 • FAX: (707) 459-1562 3 of 7
one another. Contractor is not an employee of City and is not entitled to any of the rights, benefits, or privileges of City employees including, but not limited to, medical, or Worker's Compensation insurance. The parties intend to and have entered into a bona fide independent contract, and nothing herein is a subterfuge to avoid making the Contractor an employee of the City. Contractor shall have control of the means, methods, and details of performing the work and shall only be subject to the general direction and supervision of the City.

8. INTEREST OF CONTRACTOR. Contractor (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Contract or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Contractor's services hereunder. Contractor further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Contract.

Contractor is not a designated employee within the meaning of the Political Reform Act because Contractor:
a. will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation, or counsel independent of the control and direction of the City or of any City official, other than normal contract monitoring; and b. possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation, or counsel. (FPPC Reg. 18700(a)(2).)

9. PROFESSIONAL ABILITY OF CONTRACTOR. City has relied upon the professional training and ability of Contractor to perform the services hereunder as a material inducement to enter into the Contract. Contractor shall therefore provide properly skilled professional and technical personnel to perform all services under this Contract. All work performed by Contractor under this Contract shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Contractor's field of expertise.

10. COMPLIANCE WITH LAWS. Contractor shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations.

11. LICENSES. Contractor represents and warrants to City that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of Contractor to practice its profession. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract, any licenses, permits, insurance and approvals which are legally required of Contractor to practice its profession. Contractor shall, if required, maintain a City of Willits business license.

12. HOLD HARMLESS. Contractor shall assume the defense of, and indemnify and save harmless, the City and each and every employee and agent thereof from all suits, actions, damages, claims or loss of every name and description to which the City may be subjected or put because of or arising out of Contractor's negligent performance under this Contract. In providing the indemnification of City provided in this Contract, Contractor agrees to provide for all costs of any necessary legal defense.

13. INSURANCE REQUIREMENTS. Contractor, at Contractor's own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:
4 of 7
a. General Liability Coverage. Contractor shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Contract or the general aggregate limit shall be at least twice the required occurrence limit. b. Each general liability policy shall be with insurers possessing a Best's rating of no less than A: VII and shall be endorsed with the following specific language:
i. The City, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insured with respect to liability arising out of work performed by or on behalf of the Contractor, including materials, pails or equipment furnished in connection with your "ongoing operations" and "your work." ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees, or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
vi. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.
c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City's option, Contractor shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
d. Certificates of Insurance. Contractor shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. The endorsement shall be on forms provided by the City or on other forms which conform to all City requirements. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Contract. Current certification of insurance shall be kept on file with the City at all times during the term of this Contract.

14. NOTICES. Any notice required to be given under this Contract shall be in writing and either served personally or sent prepaid, first-class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section. 5 of 7
If to City:

If to Contractor:

City of Willits
111 East Commercial St.

Willits, CA 95490-3188
Clifford Cochran
19310 Walker Rd.

Willits, CA 95490

15. ENTIRE CONTRACT. This Contract constitutes the complete and exclusive statement of Contract between the City and Contractor. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Contract.

16. AMENDMENTS. This Contract may be modified or amended only by a written document executed by both Contractor and City and approved as to form by the City Attorney.

17. ASSIGNMENT AND SUBCONTRACTING. The parties recognize that a substantial inducement to City for entering into this Contract is the professional reputation, experience, and competence of Contractor. Assignments of any or all rights, duties or obligations of the Contractor under this Contract will be permitted only with the express consent of the City. Contractor shall not subcontract any portion of the work to be performed under this Contract without the written authorization of the City. If City consents to such subcontract, Contractor shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Contract shall create any contractual relationship between City and subcontractor, nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

18. WAIVER. Waiver of a breach or default under this Contract shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Contract.

19. SEVERABILITY. If any term or portion of this Contract is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Contract shall continue in full force and effect.

20. CONTROLLING LAW VENUE. This Contract and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Contract shall be held exclusively in a state court in the County of Mendocino.

21. LITIGATION EXPENSES AND ATTORNEY’S FEES. If either party to this Contract commences any legal action against the other party arising out of this Contract, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees.

22. MEDIATION. The parties agree to make a good faith attempt to resolve any disputes arising out of this Contract through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS/ENDISPUTE ("JAMS") or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.
6 of 7

23. EXECUTION. This Contract may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Contract, it shall not be necessary to produce or account for more than one such counterpart.

24. AUTHORITY TO ENTER CONTRACT. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Contract. Each party warrants that the individuals who have signed this Contract have the legal power, right, and authority to make this Contract and to bind each respective party.

25. PROHIBITED INTERESTS. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Contract. Further, Contractor warrants that it has not paid, nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, City shall have the right to rescind this Contract without liability. For the term of this Contract, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Contract, or obtain any present or anticipated material benefit arising therefrom.

26. EQUAL OPPORTUNITY EMPLOYMENT. Contractor represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading demotion, transfer, recruitment or recruitment advertising, layoff or termination.

IN WITNESS WHEREOF, the parties have caused this Contract to be executed on the date first written above.

CITY OF WILLITS: CONTRACTOR:

By: _______________________________
Rod Wilburn, Interim City Manager Clifford Cochran
Title: _Owner_______________________

Business License # _________________
APPROVED AS TO FORM: ATTEST:
____________________________________ ____________________________________ H. James Lance, City Attorney Delores Pedersen, City Clerk 7 of 7
Attachments: Exhibit A – Scope of Work/Schedule of Charges – City Hall Exhibit B – Scope of Work/Schedule of Charges – Public Works EXHIBIT “A”
"Scope of Work to be performed by Contractor at City Hall." This contract contains the agreement between the City of Willits – City Hall hereinafter referred to “Client”, and Clifford Cochran, hereinafter referred to as “Service Provider.” Clifford Cochran is happy to provide you with all of your cleaning needs. Please refer to the outline below for a detailed description of the services and requirements of this bid.

1. Proposed Standard Services – The following services will be provided each day:
a. Monday – Friday: All garbage’s emptied; all floors vacuumed, upstairs and down; all restrooms cleaned and restocked, including sweeping & mopping, T.P., P.T. and Soap restocked, and mirrors cleaned; lobby swept and mopped; all glass cleaned; empty trash, vacuum the breakroom and council chambers. Also, wipe down counters and file cabinets in City Hall offices.
b. Thursdays or Friday’s only: Front of building swept and cleaned from of all trash; walls in stairway and main lobby wiped down; vacuum stairwell; sweep and mop kitchen, hallway between kitchen, bar and community center, also check for restocking paper towels in all kitchens.
c. As needed: Clean trophy case and memorial case (inside and out); de-cobweb entire building.

2. Cancellation Notice: If you need to cancel service, a written notice of cancellation must be given one month prior to actual termination date.
“Schedule of Charges”
Fees for the Cleaning of City Hall are as follows:

The fees to be charged for the Standard Services per month are $ 2,200. An invoice will be submitted by Service Provider bi-monthly and is payable in the form of a check.

EXHIBIT “B”
“Scope of Work to be performed by Contractor at
Services and Facilities Office"
Clifford Cochran is happy to provide you with all of your cleaning needs. Please refer to the outline below for a detailed description of the services and requirements of this bid.

1. Proposed Standard Services – for $298.50 per month, the following services will be provided once weekly:
 Thorough cleaning of the bathroom to include cleaning toilet, sink, sweeping, mopping the floors and cleaning of mirrors.
 Wiping down the desks – providing not cluttered
 Emptying all trash and recycling bins
 Vacuuming the entire building, including the entry mats  Wiping down the doors and walls
 Thorough cleaning of break room to include cleaning sink and countertops and sweeping and mopping the floors.
 Dusting the entire building, including the light fixtures and furniture, and removal of cobwebs.

2. Proposed Special Services- - For an additional $70 per month, the following special services will be provided once monthly:
 Cleaning of all windows, inside and out & sills
 Whipping down baseboards

3. Cancellation Notice: If you need to cancel services, a written notice of cancellation must be given one month prior to the actual termination date. “Schedule of Charges”
Fees for the Cleaning of Public Works and Engineering Department are as follows:

The fees to be charged for both Standard Services and the Special Services totals $368.50 per month. An invoice will be submitted by the Service Provider on the last Thursday of each month and will be due by the 15th day of the following month.

MCOG JPA Page 1 of 5 July 2020

JOINT POWERS AGREEMENT

MENDOCINO COUNCIL OF GOVERNMENTS
Incorporating All Amendments of 1978, 1993, 1994, 2008, and 2020 This is an Amendment to a Joint Powers Agreement executed in 1972 by the CITIES OF FORT BRAGG, POINT ARENA, UKIAH, and WILLITS, and the COUNTY OF MENDOCINO, that Agreement being the legal basis for the Mendocino County and Cities Area Planning Council (MCCPC). The 1978 and subsequent Amendments changed the name to MENDOCINO COUNCIL OF GOVERNMENTS (MCOG), clarified the powers and purposes of the agency, and established a new BOARD OF DIRECTORS. By this Amendment, the above Agreement is changed to read in its entirety as follows:

This AGREEMENT is made by and among the incorporated CITIES OF FORT BRAGG, POINT ARENA, UKIAH, and WILLITS, municipal corporations of the State of California, acting through their respective City Councils, and the COUNTY OF MENDOCINO a body politic and corporate subdivision of the State of California, acting through the Board of Supervisors (hereinafter referred to as PARTIES), as follows:

WHEREAS, Sections 6500 et seq., of the California Government Code (Title 1, Division 7, Chapter 5, Article 1) provide for agreements between two or more public agencies to jointly exercise any power common to the contracting parties; and,
WHEREAS, the parties hereto recognize that Mendocino County is changing from an isolated, rural area to a developed area with continuing expansion of its incorporated cities and formerly underdeveloped areas; and,
WHEREAS, by reason of this growth, governmental problems affecting incorporated and unincorporated areas jointly are frequently arising and are expected to increase in the near future; and,
WHEREAS, it is necessary and desirable that a single regional agency be created with authority to (1) assist and advise on such problems, and (2) in specified functional areas, develop plans and approve or disapprove, in whole or in part, projects to which such plans apply; and, WHEREAS, existence of such an agency, and action by it upon certain transportation matters, economic development matters, and housing production matters appear necessary in order for the PARTIES to qualify for allocation of needed funds from the State and Federal Governments; NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. The Mendocino County and Cities Area Planning Council (MCCPC) is hereby reconstituted as the MENDOCINO COUNCIL OF GOVERNMENTS (MCOG), which is hereby created and established pursuant to Sections 6500 et seq., of the California Government Code (Title 1, Division 7, Chapter 5, Article 1).

Reso. M2025-01
Exhibit A
5 pages
MCOG JPA Page 2 of 5 July 2020

2. MCOG shall have the power to serve the following general purposes, which are advisory only:
a. provide a regular forum to facilitate discussion and the exchange of information on matters of mutual interest to the parties to this agreement, b. serve as a vehicle for the joint sponsorship of informational workshops and training programs related to problems for local governments in Mendocino County, and c. advise and assist the parties to this agreement in their efforts to deal with problems which they have in common, or which transcend jurisdictional boundaries.

3. MCOG shall have the power to serve the following specific purposes:
a. act as the transportation planning agency for Mendocino County, as designated by the Secretary of the Business and Transportation Agency of the State of California, b. undertake economic development planning for Mendocino County, c. undertake planning related to the production of housing in the region, including activities related to development and implementation of the Regional Housing Needs Allocation Plan, and
d. any other specific power, including regional planning in other functional areas besides transportation, economic development, and housing which has been expressly authorized by Resolutions adopted by the respective bodies of each of the parties to this agreement.

Nothing contained herein shall be construed as limiting in any manner the power of any of the respective parties or other public entities in the County to initiate and complete a local project within their respective jurisdictions. It is understood, however, the recommendations of the MCOG may be considered by agencies of the State or Federal Government in providing financial or other assistance to such a project. The MCOG shall take no action to preclude or discourage any direct appeal by any entity to any State, or Federal Agency for financial or other assistance in that entity's program before, during or after consideration of the proposal by the MCOG.

4. MCOG shall have a BOARD OF DIRECTORS consisting of seven members. The City Council of each of the four incorporated cities in Mendocino County (the cities of Fort Bragg, Point Arena, Willits and Ukiah) shall annually appoint one of its members to serve as a member of the MCOG Board of Directors. The Board of Supervisors of the County of Mendocino shall annually appoint two of its members plus one public appointee to serve as members of the MCOG Board of Directors. In selecting the public appointee, the Board of Supervisors shall give first preference to a countywide elected official. If a countywide elected official does not apply for the position, then the Board of Supervisors may appoint any registered voter of Mendocino County who has an interest in regional transportation issues. Each elected member of the MCOG Board of Directors shall serve only so long as he or she holds the appropriate elective office, and each member shall serve at the pleasure of their respective appointing authority.

MCOG JPA Page 3 of 5 July 2020
MCOG has adopted its own bylaws as allowed by the amendment of 1993.

The appointing authority, for each regular member it appoints, may appoint an alternate member to serve in place of the regular member when the regular member is absent or disqualified from participating in a meeting of the Council of Governments. Agency alternates must be an elected official.

5. In addition to the incorporated Cities mentioned in this Agreement, any other City which may hereafter be incorporated within the boundaries of Mendocino County, and which may desire to participate in the activities of this Council of Governments may do so by executing this agreement without prior approval or ratification of the named parties herein and shall thereafter be bound by all of the terms and conditions of this agreement as of the date of execution, and shall have all of the rights of the named Cities in relation to the provisions of this Agreement, including the right to appoint a member to the MCOG Board of Directors.

In the event of conflict amongst the members to the MCOG relative to specific issues, individual resolutions may be requested from each of the member agencies to be directed back to the MCOG for review and final action.

6. The undersigned parties to this agreement pledge full cooperation, and agree to appoint members to the MCOG Board of Directors as specified above. The MCOG shall assign individuals to serve as members of any MCOG committee (s) who shall act for and on behalf of their member agencies in any or all matters which shall come before MCOG, subject to any necessary and legal approval of their acts by the legislative bodies of said member agencies.

7. The MCOG acting as the Regional Transportation Planning Agency for Mendocino County shall be administered in accordance with the Transportation Development Act. Funding for this function shall consist of Local Transportation Funds, State Transit Assistance Funds and any federal or state grants. Any other function(s) identified in Section 3 of this agreement must have a correlating funding source for administrative reimbursement.

8. The County Auditor shall be the depositary and shall have custody of all funds of MCOG from whatever source and shall hold and disburse such monies in accord with Section 6505.5. There shall be strict accountability by all parties and by MCOG of all funds. MCOG shall contract with a certified public accountant to make an annual audit. The minimum requirements of such an audit shall be those prescribed by the State Controller for special districts under Section 26909 of the Government Code and shall conform to generally accepted auditing standards. Where an audit is made, a report thereof shall be filed as public records with each of the contracting parties to the agreement and also with the County Auditor‐Controller. The cost of the audit shall be borne by MCOG (Section 6505).

9. This agreement shall be effective for a period of one year and shall be automatically renewed from year to year thereafter unless and until one of the parties hereto, by Resolution of its legislative body, terminates its consent to the exercise of these joint powers herein agreed upon, and gives written notice of such to MCOG at least ninety days prior to the end of the annual term. In the event of such notice of termination, MCOG shall MCOG JPA Page 4 of 5 July 2020
have continuing authority to act upon all applications filed with it prior to receipt of said ninety day notice of termination and shall take such action in regard thereto as is required under the laws, regulations and policies established by the particular state or federal agency to whom such applications have been made. Upon the conclusion of such action and expiration of said ninety day notice period, following receipt of said notice, this agreement shall be automatically renewed for another annual term without the withdrawn entity as a party to the agreement, and without a member of the Board of Directors appointed by the withdrawn entity. Once any entity has filed proper notice of withdrawal, there shall be a single sixty day period, during which any remaining Party or Parties to the agreement may also file a ninety day notice of withdrawal, regardless of the expiration date of the annual term.

10. This agreement may be amended at any time by the parties to the agreement. In order for such an amendment to take effect, it must be approved by Resolutions adopted by the respective legislative bodies of each of the parties to this agreement.

11. This amendment shall take effect upon (1) its execution by the legislative body of each of the parties to the above Joint Powers Agreement, such execution occurring by Resolution of the respective legislative bodies, and (2) receipt of a letter from the Secretary of the Business and Transportation Agency of the State of California, officially designating the Mendocino Council of Governments as the transportation planning agency for Mendocino County according to Section 29532(b) of the Government Code of the State of California.

12. MCOG shall prepare and file a notice of this agreement, or any amendment thereto, with the Office of the Secretary of State in accord with Section 6503.5.

CITY OF FORT BRAGG: _________________________________ DATE: ___________________ Mayor
Approved: _________________________________ ATTEST: _________________________ City Attorney City Clerk
CITY OF POINT ARENA: _________________________________ DATE: ___________________ Mayor
Approved: _________________________________ ATTEST: _________________________ City Attorney City Clerk

MCOG JPA Page 5 of 5 July 2020
CITY OF WILLITS: _________________________________ DATE: ___________________ Mayor
Approved: _________________________________ ATTEST: _________________________ City Attorney City Clerk
CITY OF UKIAH: _________________________________ DATE: ___________________ Mayor
Approved: _________________________________ ATTEST: _________________________ City Attorney City Clerk
COUNTY OF MENDOCINO: _________________________________ DATE: ___________________ Chair, Board of Supervisors
Approved: _________________________________ ATTEST: _________________________ County Counsel Clerk of the Board
Original documents and amending resolutions are executed by:

Cities of Fort Bragg, Point Arena, Willits, and Ukiah
(by Mayor or Vice Mayor; City Attorney and/or City Clerk) County of Mendocino
(by Chairman, Board of Supervisors; County Counsel; and Clerk of the Board) I attest to the accuracy of this document. Originals are on file at MCOG’s offices of each member agency— digital signatures have been received by MCOG.
/s/ September 15, 2020
_______________________________________________
Janet M. Orth, MCOG Deputy Director / CFO
Resolution No. 2025- Page 1 of 3 June 11, 2025
RESOLUTION NO. 2025-__

APPROVING AN AMENDMENT TO THE JOINT POWERS AGREEMENT OF THE

MENDOCINO COUNCIL OF GOVERNMENTS TO ADD ENERGY & CLIMATE

RELATED PROGRAMS AS SPECIFIC POWERS
WHEREAS, The Mendocino Council of Governments (MCOG) was formed by a Joint Powers Agreement (attached as Exhibit A) in 1972 and amended in 1978, 1993, 1994, 2008, and 2020 by the Cities of Fort Bragg, Point Arena, Ukiah, and Willits and the County of Mendocino to serve as the Regional Transportation Planning Agency and other regional purposes; and
WHEREAS, The Joint Powers Agreement (JPA) identifies specific powers for which MCOG is responsible; and
WHEREAS, The JPA currently identifies transportation planning, economic development planning, and housing production matters as MCOG’s specific powers, and states that other specific powers may be expressly authorized by Resolutions adopted by the respective bodies of each of the parties to the agreement; and WHEREAS, In order to carry out agreements as a Governing Partner of the Northern California Rural Regional Energy Network (REN), a.k.a. Northern Rural Energy Network (NREN), it is proposed that the Joint Powers Agreement be amended to specify that the Joint Powers Agency has the authority to use public purpose program funds paid by ratepayers to plan, administer, and implement energy efficiency programs as approved by the California Public Utilities Commission; and
WHEREAS, The MCOG Board of Directors also has been considering the possibility of forming a climate resilience or protection authority for the benefit of the region and related activities; and
WHEREAS, The MCOG Board of Directors approved an amendment to add these specific powers at their meeting of April 7, 2025, and in order for such an amendment to take effect, it must be approved by resolutions adopted by the respective legislative bodies of each of the parties to this agreement; and
WHEREAS, Upon full execution of an amendment, MCOG shall prepare and file a notice of amendment with the California Secretary of State in accord with California Government Code Section 6503.5; therefore, be it
NOW, THEREFORE, BE IT RESOLVED The City of Willits agrees as follows. 1) MCOG’s Joint Powers Agreement Section 3 shall be amended as follows:
“3. MCOG shall have the power to serve the following specific purposes:

Resolution No. 2025- Page 2 of 3 June 11, 2025
a. act as the transportation planning agency for Mendocino County, as designated by the Secretary of the Business and Transportation Agency of the State of California,
b. undertake economic development planning for Mendocino County, c. undertake planning related to the production of housing in the region, including activities related to development and implementation of the Regional Housing Needs Allocation Plan,
d. implement energy programs including partnership in the Northern California Rural Regional Energy Network, a.k.a. Northern Rural Energy Network,
e. implement climate programs including potentially forming a climate resilience or protection authority, and similar activities, and f. any other specific power, including regional planning in other functional areas besides transportation, economic development, housing, energy and climate programs, which has been expressly authorized by Resolutions adopted by the respective bodies of each of the parties to this agreement.”
2) All other terms and conditions set forth in MCOG’s Joint Powers Agreement of 1972 as amended in 1978, 1993, 1994, 2008, and 2020 shall remain in full force and effect.
3) This amendment shall become effective upon approval by resolution of each of the member agencies.

PASS, APPROVED AND ADOPTED, this 11th day of June 2025.

THE CITY OF WILLITS
_________________________
Tom Allman, Mayor
[Signatures continued on the following page]
Resolution No. 2025- Page 3 of 3 June 11, 2025
ATTEST:

AYES:

NOES:

ABSENT:
_________________________
Delores Pedersen, City Clerk
Item No. 5f
Meeting Date: June 11th, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Connor Stack, City Planner
Agenda Title: ADOPTION OF RESOLUTION AUTHORIZING WILLITS HOMETOWN CELEBRATION DETOUR ROUTE FOR JUNE 20, 2025.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Summary of Request: Hometown Celebration has requested that the city approve their detour route for the annual June 20th Celebration. The Closure will start at the cross of Main Street and East Commercial Street and go South, ending at the cross of Main Street and Wood Street. The schedule for the temporary closure is from 3pm to 10pm June 20th.

Attach A: Detour Map
Recommended Action: Adopt Resolution authorizing Willits Hometown Celebration street closure June 20, 2025.

Alternative(s): None recommended.

Fiscal Impact: N/A
Personnel Impact: N/A
Identified City Council Conflict of Interest: None
California Environmental Quality Act: N/A
This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________

Resolution No. 2025-xx Page 1 of 1 June 11,2025
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS AUTHORIZING WILLITS HOMETOWN CELEBRATION – JUNE 20, 2025.

WHEREAS, the Willits Frontier Days Association has applied to the City of Willits to conduct the annual Willits Hometown Celebration on City property; and WHEREAS, said Celebration will begin staging at 3 PM, on June 20, 2025 between the intersection of Main Street and East Commercial Street and cross of Main Street and Wood Street: and
WHEREAS, the Willits Hometown Celebration will require the temporary closure of Main Street on June 20th, 2025, between Commercial Street and Wood Street beginning at approximately 3PM until approximately 10 PM; and
WHEREAS, said temporary closure will cause the re-routing of vehicular traffic northbound on Main Street, as follows: Main Street west on Wood Street to North Street, North on North Street to Commercial Street, East on Commercial Street to Main Street; and WHEREAS, said temporary closure will cause the re-routing of vehicular traffic southbound on Main Street, as follows: Main Street East on Commercial Street to Madden Lane, Madden Lane South to East Valley Street, East Valley Street West to Main Street; and WHEREAS, in order for the celebration to be held, Willits Frontier Days Association needs to seek permission from the Willits City Council, under the provisions outlined in 21101(a) of the Vehicle Code to conduct a celebration on Main Street.

NOW, THEREFORE, BE IT RESOLVED that the Willits City Council approves and consents to the proposed Willits Hometown Celebration and recommends approval of and consents to the proposed re-routing of traffic onto and over the described City streets upon terms and conditions deemed appropriate and necessary by the California State Vehicle Code.

PASSED, APPROVED AND ADOPTED, this 11th day of June 2025.

THE CITY OF WILLITS
_________________________
Tom Allman, Mayor
ATTEST:

AYES:

NOES:

ABSENT:
_________________________
Delores Pedersen, City Clerk
Item No. 5e
Meeting Date: June 11, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Rod Wilburn, Interim City Manager
Agenda Title: APPROVING A FIRST AMENDMENT TO THE SERVICE AGREEMENT WITH APEX

TECHNOLOGY MANAGEMENT, LLC TO PROVIDE INFORMATION TECHNOLOGY MANAGED SERVICES FOR ONE ADDITIONAL YEAR COMMENCING ON JUNE 1, 2025 – MAY 31, 2026.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Summary of Request: Since June 2022, the City has utilized Apex Technology Management LLC (Apex) for its information technology managed services. During this time, Apex has overseen significant upgrades to both hardware and software components, improving the City’s overall IT infrastructure and security. The current Agreement expired on May 31st. Staff recommends approval of a one-year extension, the first amendment to the existing Agreement to ensure continuity of service and to build on the progress made, with the extension covering the period from June 1, 2025, through May 31, 2026.

As a courtesy to the City, Apex will waive the 3.5% price increase on this first optional 1-year extension.

Attached is the First Amendment to the existing Agreement to support this request.

Recommended Action: Adopt the accompanying Resolution approving a one-year extension of the Agreement with Apex Technology Management, LLC for information technology managed services, extending the term from June 1, 2025, through May 31, 2026.

Alternative(s): Staff advises there are no viable alternatives currently, as Apex currently provides all critical IT support and infrastructure services for the City.

Fiscal Impact: The monthly fee assigned to agreement is $7,074 per month. The water/wastewater/airport enterprise funds will cover approximately 40-percent of the IT costs.

Personnel Impact: This action will have a positive impact on staff by ensuring continued access to reliable IT support and minimizing disruptions to daily operations.

Identified City Council Conflict of Interest: None.
2021 Adopted Goals: This action supports the Council’s goal of maintaining efficient and secure City operations through reliable technology services.

California Environmental Quality Act: Does not apply.

APEX TOTAL SUPPORT GOLD SERVICE AGREEMENT

FIRST AMENDMENT
This Amendment made on May 29, 2025 by and between City of Willits (hereinafter referred to as “Client”) located at the address noted in the Execution section of this Amendment and Apex Technology Management, LLC, a California Limited Liability Company, (hereinafter referred to as “Apex”, located at 310 Hemsted Drive, Suite 300, Redding, CA 96002, hereby agree as follows:

This amendment (“Amendment”) hereby modifies and supplements the Apex Total Support Gold Service Agreement (“Agreement”) that was executed on or about June 1, 2022. This Amendment constitutes a modification to both the Agreement as well as the Exhibits of the Agreement.

This Amendment and the Apex Total Support Service Agreement, taken together, embodies the entire understanding between the parties with respect to the subject matter of the Agreement, and supersedes any and all prior understandings and agreements, oral or written, relating to the subject matter of the Agreement. The terms and conditions of the Agreement also apply to this Amendment, except as otherwise provided herein.

MODIFICATIONS:

Optional Extension 1 of 2:

Client is nearing the end of the initial Three Years of the agreement and has the option to extend the agreement for up to two additional 1-year terms.

Client agrees to exercise the first optional 1-year extension. As a courtesy to Client, Apex will waive the 3.5% price increase on the first optional 1-year extension. (for Year 4 only) The 1-year extension is effective from 6/1/2025 to 5/31/2026.

Section 3B – Cancellation Without Cause: Replaced with the below text. “Either party may terminate this Agreement without cause on thirty (30) days advance written notice to the other party.”
This was modified to remove payment of the onboarding fee upon termination.

All other terms and conditions of the original agreement will remain in effect.

IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed as of the date noted above.

City of Willits
111 E. Commercial Street
Willits, CA 95490
Apex Technology Management, LLC
310 Hemsted Drive, STE 300
Redding, CA 96002
____________________________________ _________________________________________ Signature Date Signature Date
Name: Rodney Wilburn Name: Matthew Fristoe
Title: Interim City Manager Title: President

Resolution No. 2025- Page 1 of 2 June 11, 2025
RESOLUTION NO. 2025-_____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPROVING A FIRST

AMENDMENT TO THE SERVICE AGREEMENT WITH APEX TECHNOLOGY

MANAGEMENT, LLC TO PROVIDE INFORMATION TECHNOLOGY MANAGED SERVICES FOR ONE ADITIONAL YEAR COMMENCING ON JUNE 1ST.

WHEREAS, in June of 2022 the City of Willits contract with Apex Techology Management for a 3-year term, with optional extension of two additional 1-year terms; and WHEREAS, in May 2025 Apex reached out to staff proposing a 1-year extension with the following modifications to the original contract:

Optional Extension 1 of 2:
• Client agrees to exercise the first optional 1-year extension. As a courtesy to the Client, Apex will waive the 3.5% price increase on the first optional 1-year extension. (for Year 4 only)
• The 1-year extension is effective from June 1, 2025, to May 31, 2026.

Section 3B from original contract – Cancellation Without Cause: Replace with the following text.
“Either party may terminate this Agreement without cause with a thirty (30) day advance written notice to the other party.”
WHEREAS, all other terms and conditions of the original agreement will remain the same.

NOW, THEREFORE, the City Council of the City of Willits accepts the First Amendment for Apex Total Support Gold Service Agreement for the first optional 1-year extension commencing on June 1st with a monthly fee of $7,074 and authorizes the Interim City Manager to sign the agreement.

PASSED, APPROVED AND ADOPTED, this 11th day of June 2025.

THE CITY OF WILLITS
_________________________
Tom Allman, Mayor
[Signatures continued on the following page]
Resolution No. 2025- Page 2 of 2 June 11, 2025
ATTEST:

AYES:

NOES:

ABSENT:
_________________________
Delores Pedersen, City Clerk
User:

Printed: 6/2/2025 - 6:30 AM
Checks for Approval
Accounts Payable
[email protected]
Check Number Check Date Fund Account Name Vendor Name Void Amount 40812 05/01/2025 Contract - Other Flock Group, Inc 3,800.00 40812 05/01/2025 Contract - Other Flock Group, Inc 450.00 40812 05/01/2025 Contract - Other Flock Group, Inc 2,500.00 40812 05/01/2025 Contract - Other Flock Group, Inc 21,000.00 40812 05/01/2025 Contract - Other Flock Group, Inc 1,300.00 40842 05/09/2025 Other Departmental Expense LC Action Police Supply Ltd 806.22 40855 05/09/2025 Other Department Expense Willits Sober Grad 2,500.00 Total for this Date: 32,356.22
40814 05/01/2025 530 Water Enterprise Utilities PG&E Company 2,029.59 40822 05/01/2025 100 General Fund Communications Verizon Wireless 52.19 40815 05/01/2025 100 General Fund Contract - Other Pistachio Films LLC 175.00 40810 05/01/2025 100 General Fund Janitorial Services David J Edgar 1,400.00 40808 05/01/2025 100 General Fund Maintenance supplies Coast Hardware 8.17 40806 05/01/2025 100 General Fund State Building Standards Fee California Building Standards Commission 45.90 40804 05/01/2025 510 Wastewater Enterprise Maintenance supplies B & B Industrial Supply Co Inc 54.94 40811 05/01/2025 100 General Fund Training & Professional Dev Fastrak 8.00 40803 05/01/2025 100 General Fund Professional Svcs ArchiveSocial, LLC 4,397.40 40814 05/01/2025 510 Wastewater Enterprise Utilities PG&E Company 45.53 40822 05/01/2025 100 General Fund Communications Verizon Wireless 275.70 40818 05/01/2025 100 General Fund Contract - Other Redwood Toxicology Inc 44.13 40805 05/01/2025 400 Citywide CIP Capital Expenditures Bouthillier's Construction 750,191.63 40822 05/01/2025 100 General Fund Communications Verizon Wireless 556.22 40822 05/01/2025 530 Water Enterprise Communications Verizon Wireless 269.63 40814 05/01/2025 240 RMRA & SB-1 Utilities PG&E Company 6,172.61 40823 05/01/2025 100 General Fund Vehicle - Fuel Wex Bank - Chevron 215.56 40814 05/01/2025 550 Airport Enterprise Utilities PG&E Company 590.82 40813 05/01/2025 550 Airport Enterprise Other Departmental Expense Kaplan Kirsch LLP 1,420.00 40814 05/01/2025 100 General Fund Utilities PG&E Company 1,790.43 40822 05/01/2025 510 Wastewater Enterprise Communications Verizon Wireless 228.98 40822 05/01/2025 100 General Fund Communications Verizon Wireless 156.57 40822 05/01/2025 100 General Fund Communications Verizon Wireless 754.42 40814 05/01/2025 100 General Fund Utilities PG&E Company 930.20 AP-Checks for Approval (6/2/2025 - 6:30 AM) Page 1
5a
Check Number Check Date Fund Account Name Vendor Name Void Amount 40809 05/01/2025 100 General Fund Strong Motion Taxes Department of Conservation 202.31 40822 05/01/2025 100 General Fund Communications Verizon Wireless 176.25 40804 05/01/2025 100 General Fund Maintenance supplies B & B Industrial Supply Co Inc 37.46 40821 05/01/2025 100 General Fund Contract - Other Tall Tree Engineering Inc 4,733.34 40816 05/01/2025 100 General Fund Postage and Shipping Pitney Bowes Bank Inc Purchase Power 3,006.25 40814 05/01/2025 100 General Fund Utilities PG&E Company 700.36 40824 05/01/2025 100 General Fund Contract - Other Lori Williams 3,240.00 40820 05/01/2025 100 General Fund Contract - Other Craig Rosenquist 96.00 40814 05/01/2025 100 General Fund Utilities PG&E Company -12.17 40807 05/01/2025 240 RMRA & SB-1 Utilities California Department of Transportation 518.37 40822 05/01/2025 100 General Fund Communications Verizon Wireless 90.20 40819 05/01/2025 510 Wastewater Enterprise Utilities Redwood Waste Solutions, Inc 926.69 40814 05/01/2025 510 Wastewater Enterprise Utilities PG&E Company 25,767.92 40817 05/01/2025 100 General Fund Maintenance supplies Platt 61.32 Total for this Date: 811,357.92
40827 05/09/2025 100 General Fund Office & Admin Supplies Bank Of America 109.11 40827 05/09/2025 100 General Fund Office & Admin Supplies Bank Of America 131.40 40827 05/09/2025 100 General Fund Other Departmental Expense Bank Of America 10.90 40848 05/09/2025 510 Wastewater Enterprise Contract - Other Rexel USA, Inc 684.79 40827 05/09/2025 100 General Fund Office & Admin Supplies Bank Of America 46.34 40853 05/09/2025 100 General Fund Utilities Ukiah Oxygen Inc 674.60 40827 05/09/2025 100 General Fund Office & Admin Supplies Bank Of America 67.68 0 05/09/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 139.15 40827 05/09/2025 100 General Fund Maintenance supplies Bank Of America 208.14 40848 05/09/2025 510 Wastewater Enterprise Contract - Other Rexel USA, Inc 4,363.03 40827 05/09/2025 100 General Fund Other Departmental Expense Bank Of America 661.94 40827 05/09/2025 100 General Fund Contingency Expenses Bank Of America 700.00 40827 05/09/2025 100 General Fund Dues and Subscriptions Bank Of America 15.00 40827 05/09/2025 100 General Fund Maintenance supplies Bank Of America -85.63 40827 05/09/2025 100 General Fund Office & Admin Supplies Bank Of America 6.52 40827 05/09/2025 530 Water Enterprise Maintenance supplies Bank Of America 51.10 0 05/09/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 6,602.05 0 05/09/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable ER EFTPS - IRS Payments 2,797.82 40827 05/09/2025 100 General Fund Office & Admin Supplies Bank Of America 28.36 40827 05/09/2025 100 General Fund Office & Admin Supplies Bank Of America 25.85 40827 05/09/2025 100 General Fund Other Departmental Expense Bank Of America -661.94 40827 05/09/2025 100 General Fund POST Travel & Trainings Bank Of America 645.71 40827 05/09/2025 530 Water Enterprise Maintenance supplies Bank Of America 109.10 40827 05/09/2025 100 General Fund Travel & Lodging Bank Of America 65.00 40827 05/09/2025 100 General Fund Office & Admin Supplies Bank Of America 315.87 40844 05/09/2025 100 General Fund Contract - Other MD Tree Management, LLC 1,800.00 40850 05/09/2025 510 Wastewater Enterprise Maintenance supplies SJE-Rhombus 5,091.50 AP-Checks for Approval (6/2/2025 - 6:30 AM) Page 2
Check Number Check Date Fund Account Name Vendor Name Void Amount 372 05/09/2025 900 Pool Cash & Payroll Liability Garnishment Payable State of California Franchise Tax Board 210.00 40827 05/09/2025 510 Wastewater Enterprise Training & Professional Dev Bank Of America 4.10 40827 05/09/2025 530 Water Enterprise Maintenance supplies Bank Of America 290.28 40829 05/09/2025 100 General Fund Office & Admin Supplies Lee C. Bryant 1,800.56 40849 05/09/2025 510 Wastewater Enterprise Travel & Lodging - Conferences Adam Simental 374.50 40832 05/09/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 167.50 40828 05/09/2025 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 12.86 0 05/09/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 2,392.45 40827 05/09/2025 100 General Fund Office & Admin Supplies Bank Of America 723.80 40827 05/09/2025 100 General Fund Other Departmental Expense Bank Of America 10.98 40839 05/09/2025 100 General Fund Contract - Other Integrity Shred LLC 55.00 371 05/09/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 84.96 40827 05/09/2025 510 Wastewater Enterprise Maintenance supplies Bank Of America 32.90 40847 05/09/2025 245 Transportation Tax Equip & Supplies Non-Capital Northern Aggregates Inc 365.70 40843 05/09/2025 100 General Fund Vehicle Maintenance Little Lake Auto Parts 34.25 40847 05/09/2025 530 Water Enterprise Equip & Supplies Non-Capital Northern Aggregates Inc 365.70 40838 05/09/2025 100 General Fund Rental of Building & Grounds Gabriel Garcia 575.00 40846 05/09/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,949.03 40827 05/09/2025 100 General Fund Other Departmental Expense Bank Of America 25.00 0 05/09/2025 900 Pool Cash & Payroll Liability Fed Income Taxes Payable EE EFTPS - IRS Payments 18,414.51 40827 05/09/2025 530 Water Enterprise Office & Admin Supplies Bank Of America 87.83 40835 05/09/2025 530 Water Enterprise Contract - Other EBA Engineering Inc 1,793.75 0 05/09/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 6,764.54 40832 05/09/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 1,000.00 40827 05/09/2025 100 General Fund Maintenance supplies Bank Of America 297.19 40827 05/09/2025 100 General Fund Misc Fees Bank Of America 64.65 40827 05/09/2025 100 General Fund Office & Admin Supplies Bank Of America 17.82 40832 05/09/2025 100 General Fund Deposits - Short Term Clifford Wayne Cochran 225.00 40827 05/09/2025 510 Wastewater Enterprise Maintenance supplies Bank Of America 17.71 40827 05/09/2025 100 General Fund Other Departmental Expense Bank Of America 22.97 40827 05/09/2025 100 General Fund Office & Admin Supplies Bank Of America 55.79 40827 05/09/2025 510 Wastewater Enterprise Maintenance supplies Bank Of America 161.11 0 05/09/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 6,628.77 0 05/09/2025 900 Pool Cash & Payroll Liability State Taxes Other - ER EDD - Employment Development Dept 3.53 40827 05/09/2025 100 General Fund Office & Admin Supplies Bank Of America 16.17 40827 05/09/2025 400 Citywide CIP Capital Expenditures Bank Of America 1,291.28 373 05/09/2025 900 Pool Cash & Payroll Liability Union Dues POA Payable EE W P O A 402.93 40847 05/09/2025 510 Wastewater Enterprise Equip & Supplies Non-Capital Northern Aggregates Inc 365.70 40827 05/09/2025 100 General Fund Office & Admin Supplies Bank Of America 103.28 40827 05/09/2025 100 General Fund Office & Admin Supplies Bank Of America 26.16 40827 05/09/2025 100 General Fund Office & Admin Supplies Bank Of America 4.37 40827 05/09/2025 530 Water Enterprise Maintenance supplies Bank Of America 1,191.17 40851 05/09/2025 100 General Fund Software Subscriptions Springbrook Holding Co LLC 1,560.00 40827 05/09/2025 510 Wastewater Enterprise Training & Professional Dev Bank Of America 149.00 AP-Checks for Approval (6/2/2025 - 6:30 AM) Page 3
Check Number Check Date Fund Account Name Vendor Name Void Amount 40827 05/09/2025 100 General Fund Maintenance supplies Bank Of America 167.13 0 05/09/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 2,035.00 40827 05/09/2025 530 Water Enterprise Office & Admin Supplies Bank Of America 58.92 0 05/09/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable EE EFTPS - IRS Payments 2,797.82 0 05/09/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 3,550.95 40830 05/09/2025 110 ISF - Information Technology Professional Svcs Civic Plus 18,171.13 40827 05/09/2025 100 General Fund Publication & Legal Notices Bank Of America 33.50 40827 05/09/2025 100 General Fund Vehicle - Fuel Bank Of America 56.69 40827 05/09/2025 100 General Fund Maintenance supplies Bank Of America 556.49 40832 05/09/2025 100 General Fund Miscellaneous Clifford Wayne Cochran -225.00 40837 05/09/2025 100 General Fund POST Travel & Trainings John Gale 45.63 40827 05/09/2025 100 General Fund Other Departmental Expense Bank Of America 75.92 40845 05/09/2025 510 Wastewater Enterprise Contract - Other MV Cheng & Associates, Inc 740.84 40841 05/09/2025 530 Water Enterprise Capital Expenditures Laco Associates 385.00 40850 05/09/2025 510 Wastewater Enterprise Maintenance supplies SJE-Rhombus 17,358.51 40827 05/09/2025 100 General Fund Office & Admin Supplies Bank Of America 100.17 40834 05/09/2025 100 General Fund Professional Svcs County of Mendocino- Information Services 1,716.06 0 05/09/2025 900 Pool Cash & Payroll Liability State Taxes Disability - EE EDD - Employment Development Dept 2,320.14 40827 05/09/2025 100 General Fund Vehicle - Fuel Bank Of America 80.69 40827 05/09/2025 100 General Fund Vehicle Maintenance Bank Of America 130.00 371 05/09/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 42.46 0 05/09/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 2,164.76 40827 05/09/2025 100 General Fund Other Departmental Expense Bank Of America 37.08 40827 05/09/2025 100 General Fund Maintenance supplies Bank Of America 62.53 40840 05/09/2025 550 Airport Enterprise Maintenance supplies James Day Construction Inc 9,929.80 40840 05/09/2025 400 Citywide CIP Capital Expenditures James Day Construction Inc 8,467.00 0 05/09/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable EE EFTPS - IRS Payments 11,963.00 40827 05/09/2025 100 General Fund Other Departmental Expense Bank Of America 271.16 40827 05/09/2025 100 General Fund Office & Admin Supplies Bank Of America 52.37 0 05/09/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 600.00 370 05/09/2025 900 Pool Cash & Payroll Liability Garnishment Payable Franchise Tax Board 567.49 371 05/09/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 413.78 40827 05/09/2025 240 RMRA & SB-1 Maintenance supplies Bank Of America 106.00 40829 05/09/2025 100 General Fund Office & Admin Supplies Lee C. Bryant 905.74 40845 05/09/2025 530 Water Enterprise Contract - Other MV Cheng & Associates, Inc 740.83 40845 05/09/2025 100 General Fund Audit & Accounting Svcs MV Cheng & Associates, Inc 740.83 40827 05/09/2025 100 General Fund Other Departmental Expense Bank Of America 81.25 40827 05/09/2025 100 General Fund Other Departmental Expense Bank Of America 177.98 40836 05/09/2025 100 General Fund Travel & Lodging Fastrak 8.00 40827 05/09/2025 100 General Fund Other Departmental Expense Bank Of America 440.53 0 05/09/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable ER EFTPS - IRS Payments 11,963.00 0 05/09/2025 900 Pool Cash & Payroll Liability State Income Taxes Payable EE EDD - Employment Development Dept 7,652.31 40827 05/09/2025 100 General Fund Training & Professional Dev Bank Of America 244.70 40827 05/09/2025 100 General Fund Vehicle Maintenance Bank Of America 130.00 AP-Checks for Approval (6/2/2025 - 6:30 AM) Page 4
Check Number Check Date Fund Account Name Vendor Name Void Amount 40851 05/09/2025 100 General Fund Software Subscriptions Springbrook Holding Co LLC 1,040.00 40827 05/09/2025 100 General Fund Office & Admin Supplies Bank Of America 26.20 40852 05/09/2025 100 General Fund Training & Professional Dev The Briefing Room, LLC 209.58 40827 05/09/2025 100 General Fund Maintenance supplies Bank Of America 156.78 40854 05/09/2025 100 General Fund Maintenance supplies Willits Power 36.00 0 05/09/2025 900 Pool Cash & Payroll Liability State Taxes SUI - ER EDD - Employment Development Dept 65.97 40851 05/09/2025 100 General Fund Software Subscriptions Springbrook Holding Co LLC 5,560.35 40826 05/09/2025 100 General Fund Vehicle Maintenance Adam's Tire & Auto Service 189.82 40827 05/09/2025 100 General Fund Office & Admin Supplies Bank Of America 74.52 0 05/09/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary Legal Shield 179.61 40849 05/09/2025 510 Wastewater Enterprise Travel & Lodging - Conferences Adam Simental 131.00 40827 05/09/2025 100 General Fund Training & Professional Dev Bank Of America 155.00 40827 05/09/2025 530 Water Enterprise Maintenance supplies Bank Of America 17.50 40827 05/09/2025 100 General Fund Training & Professional Dev Bank Of America 466.50 40843 05/09/2025 100 General Fund Vehicle Maintenance Little Lake Auto Parts 87.68 40831 05/09/2025 100 General Fund Office & Admin Supplies Coast Hardware 41.46 40827 05/09/2025 100 General Fund Other Departmental Expense Bank Of America 30.23 40825 05/09/2025 100 General Fund Maintenance supplies 101 Trailer and RV 515.42 40832 05/09/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 225.00 40827 05/09/2025 100 General Fund Dues and Subscriptions Bank Of America 468.00 40827 05/09/2025 100 General Fund Other Departmental Expense Bank Of America 437.50 40833 05/09/2025 100 General Fund Utilities County of Mendocino 4,308.86 0 05/09/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 142.31 369 05/09/2025 900 Pool Cash & Payroll Liability Garnishment Payable CA SDU 223.84 Total for this Date: 197,450.51
4401 05/15/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 52.05 4344 05/15/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 106.00 4368 05/15/2025 100 General Fund Training & Professional Dev John Gale 84.00 4391 05/15/2025 100 General Fund Software Subscriptions Springbrook Holding Co LLC 16,601.10 4375 05/15/2025 100 General Fund Printing and copying Kyocera 29.15 4372 05/15/2025 100 General Fund Training & Professional Dev Hewett Enterprises, Inc 562.50 4353 05/15/2025 245 Transportation Tax Equip & Supplies Non-Capital Bud Garman Construction Svcs Inc 734.85 4386 05/15/2025 510 Wastewater Enterprise Utilities Redwood Waste Solutions, Inc 926.69 4346 05/15/2025 530 Water Enterprise Communications AT&T 65.68 4396 05/15/2025 100 General Fund Departmental Supplies Uline 368.24 4359 05/15/2025 100 General Fund Training & Professional Dev Michelle Coleman 46.00 4363 05/15/2025 100 General Fund Fees & Permits County County of Mendocino 347.50 4348 05/15/2025 100 General Fund Training & Professional Dev Rodrigo Avalos 237.00 4346 05/15/2025 100 General Fund Communications AT&T 148.39 4344 05/15/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 165.00 4380 05/15/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,473.48 4346 05/15/2025 100 General Fund Communications AT&T 494.64 AP-Checks for Approval (6/2/2025 - 6:30 AM) Page 5
Check Number Check Date Fund Account Name Vendor Name Void Amount 4367 05/15/2025 510 Wastewater Enterprise Maintenance supplies Ferguson US Holdings, Inc 328.03 4398 05/15/2025 530 Water Enterprise Utilities Verizon Wireless 215.36 4386 05/15/2025 530 Water Enterprise Maintenance supplies Redwood Waste Solutions, Inc 9.38 4360 05/15/2025 550 Airport Enterprise Communications Comcast 216.64 4385 05/15/2025 100 General Fund Vehicle Maintenance Precision Wireless Service 1,200.00 4377 05/15/2025 100 General Fund Maintenance supplies Little Lake Auto Parts 5.37 4344 05/15/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 124.75 4387 05/15/2025 400 Citywide CIP Capital Expenditures Sarah Riley 130.00 4388 05/15/2025 100 General Fund Contract - Other Craig Rosenquist 709.31 4390 05/15/2025 510 Wastewater Enterprise Maintenance supplies SJE-Rhombus 3,600.00 4361 05/15/2025 110 ISF - Information Technology Communications Comcast Financial Agency 763.55 4401 05/15/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 52.05 4384 05/15/2025 530 Water Enterprise Maintenance supplies Platt 13.10 4371 05/15/2025 100 General Fund Contract - Other GLS US 8.44 4356 05/15/2025 100 General Fund Legal Chaplin and Hill Investigative Services, LLC 4,893.75 4377 05/15/2025 100 General Fund Maintenance supplies Little Lake Auto Parts 32.68 4378 05/15/2025 530 Water Enterprise Maintenance supplies MD Tree Management, LLC 4,500.00 4355 05/15/2025 240 RMRA & SB-1 Utilities California Department of Transportation 340.05 4369 05/15/2025 400 Citywide CIP Capital Expenditures Gametime 137,162.22 4377 05/15/2025 100 General Fund Vehicle Maintenance Little Lake Auto Parts 545.28 4377 05/15/2025 510 Wastewater Enterprise Vehicle Maintenance Little Lake Auto Parts 115.66 4377 05/15/2025 100 General Fund Vehicle Maintenance Little Lake Auto Parts 35.99 4375 05/15/2025 100 General Fund Printing and copying Kyocera 29.14 4400 05/15/2025 530 Water Enterprise Other Employee Benefits Chris Viall 49.99 4370 05/15/2025 100 General Fund Maintenance supplies Garton Tractor Inc 222.36 4350 05/15/2025 550 Airport Enterprise Utilities Brooktrails Township 150.20 4382 05/15/2025 100 General Fund Travel & Lodging Delores Pedersen 16.00 4353 05/15/2025 510 Wastewater Enterprise Equip & Supplies Non-Capital Bud Garman Construction Svcs Inc 734.86 4344 05/15/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 1,446.00 4383 05/15/2025 100 General Fund Utilities PG&E Company 180.11 4344 05/15/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 152.00 4381 05/15/2025 530 Water Enterprise Vehicle Maintenance O'Reilly Auto Parts 19.36 4382 05/15/2025 100 General Fund Travel & Lodging Delores Pedersen 256.34 4354 05/15/2025 237 PLHA Housing Rehabilitation AR Long Term Loan J But Judith Butow-Lanye 12,934.26 4344 05/15/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 351.00 4362 05/15/2025 530 Water Enterprise Vehicle Maintenance Commercial Tire & Auto 1,037.51 4344 05/15/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 106.00 4401 05/15/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 181.07 4391 05/15/2025 100 General Fund Software Subscriptions Springbrook Holding Co LLC 1,320.00 4371 05/15/2025 100 General Fund Contract - Other GLS US 23.50 4394 05/15/2025 100 General Fund Contract - Other Transunion Risk and Alternative 150.00 4352 05/15/2025 100 General Fund Professional Svcs Bryce Consulting, Inc 6,840.00 4345 05/15/2025 100 General Fund POST Travel & Trainings Damian Angell 131.00 4400 05/15/2025 530 Water Enterprise Other Employee Benefits Chris Viall 14.99 AP-Checks for Approval (6/2/2025 - 6:30 AM) Page 6
Check Number Check Date Fund Account Name Vendor Name Void Amount 4393 05/15/2025 100 General Fund Dues and Subscriptions Thomson Reuters - West 748.15 4346 05/15/2025 100 General Fund Communications AT&T 390.31 4380 05/15/2025 100 General Fund Inventory - Diesel Nick Barbieri Trucking, Inc 470.01 4379 05/15/2025 100 General Fund Other Departmental Expense New Era Drug Testing 50.00 4386 05/15/2025 510 Wastewater Enterprise Maintenance supplies Redwood Waste Solutions, Inc 156.75 4359 05/15/2025 100 General Fund Training & Professional Dev Michelle Coleman 199.99 4401 05/15/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 615.64 4346 05/15/2025 510 Wastewater Enterprise Communications AT&T 190.89 4346 05/15/2025 600 Sucessor Agency Communications AT&T 445.18 4346 05/15/2025 100 General Fund Communications AT&T 21.26 4349 05/15/2025 530 Water Enterprise Communications Badger Meter Inc 549.97 4380 05/15/2025 100 General Fund Maintenance supplies Nick Barbieri Trucking, Inc 127.25 4346 05/15/2025 100 General Fund Communications AT&T 622.76 4376 05/15/2025 510 Wastewater Enterprise Vehicle Maintenance Les Schwab Tires Inc 127.12 4346 05/15/2025 100 General Fund Communications AT&T 148.39 4344 05/15/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 4375 05/15/2025 100 General Fund Printing and copying Kyocera 29.14 4344 05/15/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 561.00 4370 05/15/2025 100 General Fund Maintenance supplies Garton Tractor Inc 222.37 4373 05/15/2025 530 Water Enterprise Communications JM Integration LLC 215.00 4384 05/15/2025 530 Water Enterprise Maintenance supplies Platt 57.83 4403 05/15/2025 510 Wastewater Enterprise Chemical & Lab Supplies Wine Country Balance 625.00 4346 05/15/2025 600 Sucessor Agency Communications AT&T 42.52 4359 05/15/2025 100 General Fund Training & Professional Dev Michelle Coleman 65.95 4357 05/15/2025 100 General Fund Maintenance supplies Coast Hardware 11.99 4391 05/15/2025 100 General Fund Software Subscriptions Springbrook Holding Co LLC 480.00 4346 05/15/2025 550 Airport Enterprise Communications AT&T 63.78 4344 05/15/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 4351 05/15/2025 530 Water EnterpriseOffice & Admin Supplies Lee C. Bryant 300.09 4401 05/15/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 52.05 4380 05/15/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 2,117.48 4397 05/15/2025 530 Water Enterprise Chemical & Lab Supplies Univar Solutions 1,616.08 4377 05/15/2025 510 Wastewater Enterprise Vehicle Maintenance Little Lake Auto Parts 140.58 4365 05/15/2025 100 General Fund Contract - Other Deep Valley Security 148.85 4375 05/15/2025 100 General Fund Printing and copying Kyocera 521.22 4347 05/15/2025 100 General Fund Utilities AT&T 100.48
4399 05/15/2025 510 Wastewater Enterprise Other Departmental Expense Vestis Group, Inc 32.08 4344 05/15/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 4402 05/15/2025 100 General Fund Maintenance supplies Willits Power 152.73 4358 05/15/2025 100 General Fund Contract - Other Cole Huber Attorneys LLP 531.00 4400 05/15/2025 530 Water Enterprise Other Employee Benefits Chris Viall 14.99 4374 05/15/2025 100 General Fund Vehicle Maintenance Kreations, LLC 1,862.00 4400 05/15/2025 530 Water Enterprise Other Employee Benefits Chris Viall 14.99 4353 05/15/2025 530 Water Enterprise Equip & Supplies Non-Capital Bud Garman Construction Svcs Inc 734.86 AP-Checks for Approval (6/2/2025 - 6:30 AM) Page 7
Check Number Check Date Fund Account Name Vendor Name Void Amount 4346 05/15/2025 100 General Fund Communications AT&T 30.43 4358 05/15/2025 100 General Fund Contract - Other Cole Huber Attorneys LLP 40.00 4392 05/15/2025 100 General Fund Contract - Other Tall Tree Engineering Inc 5,920.00 4402 05/15/2025 530 Water Enterprise Rents & Leases Willits Power 1,273.12 4364 05/15/2025 100 General Fund Contract - Other County of Mendocino- Information Services 79.38 4344 05/15/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 76.00 4344 05/15/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 124.75 4402 05/15/2025 530 Water Enterprise Maintenance supplies Willits Power 72.59 4395 05/15/2025 100 General Fund Janatorial Supplies Ukiah Paper Supply Inc 530.59 4366 05/15/2025 260 Landfill Dissolution Contract - Other EBA Engineering Inc 3,031.40 4383 05/15/2025 100 General Fund Utilities PG&E Company 238.57 4389 05/15/2025 400 Citywide CIP Capital Expenditures SHN Consulting Engineers & Geologists 3,517.50 Total for this Date: 234,829.63
4404 05/21/2025 100 General Fund Chamber of Commerce-TOT Willits Chamber of Commerce 6,598.22 Total for this Date: 6,598.22
40889 05/22/2025 100 General Fund Safety Equipment & Clothing Sonoma Design Apparel & Promotions, Inc 150.32 40860 05/22/2025 510 Wastewater Enterprise Office & Admin Supplies Brady Industries NorCal, LLC 238.45 40865 05/22/2025 100 General Fund Specialized Grant Expenses Cold Creek Compost, Inc 8,724.04 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 47.62 40880 05/22/2025 100 General Fund Contract - Other Mendo Mill & Lumber Company 318.78 40880 05/22/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 23.97 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 66.06 40881 05/22/2025 100 General Fund Audit & Accounting Svcs Moss Levy & Hartzheim LLP 23,077.00 40880 05/22/2025 100 General Fund Contract - Other Mendo Mill & Lumber Company 430.79 40888 05/22/2025 420 Park Improvements Capital Expenditures School's In, LLC 5,879.45 40898 05/22/2025 510 Wastewater Enterprise Other Departmental Expense Vestis Group, Inc 32.08 40857 05/22/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 992.00 40869 05/22/2025 420 Park Improvements Capital Expenditures Doty & Sons Concrete Products, Inc 0.01 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 32.36 40871 05/22/2025 530 Water Enterprise Deposits - Water Acct Res Thomas Fardig 36.22 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 30.37 40890 05/22/2025 100 General Fund Safety Equipment & Clothing Sparetime Supply Inc 32.28 40880 05/22/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 47.11 40857 05/22/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 662.00 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 146.78 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 69.07 40880 05/22/2025 510 Wastewater Enterprise Vehicle Maintenance Mendo Mill & Lumber Company 18.17 40880 05/22/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 3.13 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 43.81 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 26.18 40878 05/22/2025 100 General Fund Legal Liebert Cassidy Whitmore 1,854.00 AP-Checks for Approval (6/2/2025 - 6:30 AM) Page 8
Check Number Check Date Fund Account Name Vendor Name Void Amount 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 96.32 40867 05/22/2025 510 Wastewater Enterprise Travel & Lodging - Conferences Daniel Curtis 60.00 40880 05/22/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 62.83 40899 05/22/2025 530 Water Enterprise Maintenance supplies Willits Power 15.27 40869 05/22/2025 420 Park Improvements Capital Expenditures Doty & Sons Concrete Products, Inc 320.00 40893 05/22/2025 100 General Fund Maintenance supplies Ukiah Oxygen Inc 803.30 40869 05/22/2025 420 Park Improvements Capital Expenditures Doty & Sons Concrete Products, Inc 2,729.98 40880 05/22/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 52.36 40858 05/22/2025 100 General Fund Other Departmental Expense Richard Thomas Andre 719.50 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 145.26 40864 05/22/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 167.50 40883 05/22/2025 400 Citywide CIP Capital Expenditures Natural Slate Roofing, Inc 16,000.00 40867 05/22/2025 510 Wastewater Enterprise Travel & Lodging - Conferences Daniel Curtis 110.25 40857 05/22/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 245.00 40880 05/22/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 68.95 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 24.31 40880 05/22/2025 240 RMRA & SB-1 Maintenance supplies Mendo Mill & Lumber Company 37.50 40885 05/22/2025 530 Water Enterprise Maintenance supplies Pace Supply Corp 705.50 40880 05/22/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 33.42 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 125.70 40899 05/22/2025 510 Wastewater Enterprise Maintenance supplies Willits Power 84.00 40875 05/22/2025 530 Water Enterprise Deposits - Water Acct Res Karena Jolley 25.39 40880 05/22/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 7.30 40874 05/22/2025 530 Water Enterprise Deposits - Water Acct Res Melanie Hernandez 3.17 40857 05/22/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 40880 05/22/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 21.81 40880 05/22/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 57.47 40857 05/22/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 124.75 40897 05/22/2025 510 Wastewater Enterprise Chemical & Lab Supplies USA Bluebook 62.34 40880 05/22/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 31.62 40897 05/22/2025 510 Wastewater Enterprise Chemical & Lab Supplies USA Bluebook 723.25 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 126.44 40880 05/22/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 40.37 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 9.42 40880 05/22/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 15.70 40867 05/22/2025 510 Wastewater Enterprise Travel & Lodging - Conferences Daniel Curtis 119.00 40880 05/22/2025 245 Transportation Tax Maintenance supplies Mendo Mill & Lumber Company 66.26 40880 05/22/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 34.53 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 104.60 40860 05/22/2025 510 Wastewater EnterpriseOffice & Admin Supplies Brady Industries NorCal, LLC 59.37 40869 05/22/2025 420 Park Improvements Capital Expenditures Doty & Sons Concrete Products, Inc 0.01 40893 05/22/2025 530 Water Enterprise Maintenance supplies Ukiah Oxygen Inc 803.30 40880 05/22/2025 550 Airport Enterprise Maintenance supplies Mendo Mill & Lumber Company 44.97 40873 05/22/2025 530 Water Enterprise Contract - Other Graham Backflow Services 16,875.00 AP-Checks for Approval (6/2/2025 - 6:30 AM) Page 9
Check Number Check Date Fund Account Name Vendor Name Void Amount 40868 05/22/2025 100 General Fund Departmental Supplies Dash Medical Gloves 144.54 40880 05/22/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 86.06 40857 05/22/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 252.00 40864 05/22/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 1,000.00 40869 05/22/2025 420 Park Improvements Capital Expenditures Doty & Sons Concrete Products, Inc 1,960.00 40884 05/22/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 2,307.55 40872 05/22/2025 100 General Fund Maintenance supplies Garton Tractor Inc 36.57 40886 05/22/2025 100 General Fund Utilities PG&E Company 742.39 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 106.83 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 81.15 40857 05/22/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 3,611.00 40889 05/22/2025 100 General Fund Safety Equipment & Clothing Sonoma Design Apparel & Promotions, Inc 354.66 40880 05/22/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 48.15 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 9.42 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 4.18 40892 05/22/2025 510 Wastewater Enterprise Training & Professional Dev State Water Res Control Board 169.00 40894 05/22/2025 100 General Fund Office & Admin Supplies Ukiah Paper Supply Inc 54.91 40867 05/22/2025 510 Wastewater Enterprise Travel & Lodging - Conferences Daniel Curtis 48.00 40896 05/22/2025 100 General Fund Banking Fees US Bank Cm-9703 3,000.00 40873 05/22/2025 530 Water Enterprise Contract - Other Graham Backflow Services 18,000.00 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 38.35 40861 05/22/2025 530 Water Enterprise Deposits - Water Acct Res Richie Branch 0.82 40876 05/22/2025 245 Transportation Tax Contract - Other Laco Associates 15,000.00 40885 05/22/2025 510 Wastewater Enterprise Maintenance supplies Pace Supply Corp 790.80 40895 05/22/2025 530 Water Enterprise Chemical & Lab Supplies Univar Solutions 1,528.00 40863 05/22/2025 530 Water Enterprise Deposits - Water Acct Res Barry Lynn Byrd 10.58 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 66.17 40898 05/22/2025 100 General Fund Janatorial Supplies Vestis Group, Inc 263.23 40880 05/22/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 9.49 40856 05/22/2025 510 Wastewater Enterprise Travel & Lodging - Conferences Caleb Allen 119.00 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 79.58 40857 05/22/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 165.00 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 24.00 40857 05/22/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 992.00 40862 05/22/2025 530 Water Enterprise Deposits - Water Acct Res Samantha Burkey 62.50 40877 05/22/2025 510 Wastewater Enterprise Vehicle Maintenance Les Schwab Tires Inc 28.98 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 118.48 40880 05/22/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 32.10 40857 05/22/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 2,184.00 40859 05/22/2025 530 Water Enterprise Deposits - Water Acct Res Travis Azevedo 8.09 40882 05/22/2025 530 Water Enterprise Deposits - Water Acct Res Bryon Nagy 69.54 40867 05/22/2025 510 Wastewater Enterprise Travel & Lodging - Conferences Daniel Curtis 98.95 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 29.29 40885 05/22/2025 530 Water Enterprise Maintenance supplies Pace Supply Corp 450.81 AP-Checks for Approval (6/2/2025 - 6:30 AM) Page 10
Check Number Check Date Fund Account Name Vendor Name Void Amount 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 16.91 40866 05/22/2025 100 General Fund Vehicle Maintenance Commercial Tire & Auto 343.43 40899 05/22/2025 100 General Fund Maintenance supplies Willits Power 6.53 40873 05/22/2025 530 Water Enterprise Maintenance supplies Graham Backflow Services 3,879.67 40876 05/22/2025 100 General Fund Professional Svcs Laco Associates 7,200.00 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 14.64 40857 05/22/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 106.00 40879 05/22/2025 530 Water Enterprise Vehicle Maintenance Little Lake Auto Parts 9.36 40880 05/22/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 21.90 40887 05/22/2025 100 General Fund Contract - Other Pistachio Films LLC 175.00 40880 05/22/2025 550 Airport Enterprise Maintenance supplies Mendo Mill & Lumber Company 94.08 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 81.58 40870 05/22/2025 530 Water Enterprise Deposits - Water Acct Res Rudy Esquivel 40.69 40857 05/22/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 992.00 40869 05/22/2025 420 Park Improvements Capital Expenditures Doty & Sons Concrete Products, Inc 390.00 40880 05/22/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 56.24 40872 05/22/2025 510 Wastewater Enterprise Maintenance supplies Garton Tractor Inc 83.48 40885 05/22/2025 100 General Fund Maintenance supplies Pace Supply Corp 270.16 40857 05/22/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 556.00 40880 05/22/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 100.31 40880 05/22/2025 100 General Fund Vehicle Maintenance Mendo Mill & Lumber Company 26.16 40889 05/22/2025 100 General Fund Safety Equipment & Clothing Sonoma Design Apparel & Promotions, Inc 581.46 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 5.29 40899 05/22/2025 510 Wastewater Enterprise Maintenance supplies Willits Power 70.93 40889 05/22/2025 100 General Fund Safety Equipment & Clothing Sonoma Design Apparel & Promotions, Inc 301.36 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 86.14 40880 05/22/2025 550 Airport Enterprise Maintenance supplies Mendo Mill & Lumber Company 31.36 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 55.49 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 38.10 40899 05/22/2025 530 Water Enterprise Rents & Leases Willits Power 1,273.12 40880 05/22/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 20.91 40891 05/22/2025 530 Water Enterprise Misc Fees State of California- Dept of Water Resources 40,661.00 Total for this Date: 196,896.54
0 05/23/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 3,528.40 0 05/23/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 142.31 0 05/23/2025 900 Pool Cash & Payroll Liability State Income Taxes Payable EE EDD - Employment Development Dept 258.78 0 05/23/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 2,035.00 379 05/23/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 84.96 379 05/23/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 413.78 0 05/23/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable ER EFTPS - IRS Payments 96.18 0 05/23/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 6,721.58 0 05/23/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable EE EFTPS - IRS Payments 12,341.28 AP-Checks for Approval (6/2/2025 - 6:30 AM) Page 11
Check Number Check Date Fund Account Name Vendor Name Void Amount 379 05/23/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 42.46 0 05/23/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable ER EFTPS - IRS Payments 411.27 0 05/23/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 600.00 381 05/23/2025 900 Pool Cash & Payroll Liability Union Dues POA Payable EE W P O A 358.16 0 05/23/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 521.26 380 05/23/2025 900 Pool Cash & Payroll Liability Other EE Benefits Payable EAP REMIF Attn: Carmela Beckman-Spect 161.88 0 05/23/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 2,448.65 0 05/23/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable EE EFTPS - IRS Payments 96.18 0 05/23/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable EE EFTPS - IRS Payments 411.27 377 05/23/2025 900 Pool Cash & Payroll Liability Garnishment Payable CA SDU 223.84 0 05/23/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 6,607.20 0 05/23/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable ER EFTPS - IRS Payments 2,886.26 378 05/23/2025 900 Pool Cash & Payroll Liability Garnishment Payable Franchise Tax Board 567.49 0 05/23/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary Legal Shield 179.61 0 05/23/2025 900 Pool Cash & Payroll Liability Fed Income Taxes Payable EE EFTPS - IRS Payments 706.01 0 05/23/2025 900 Pool Cash & Payroll Liability State Income Taxes Payable EE EDD - Employment Development Dept 7,786.17 0 05/23/2025 900 Pool Cash & Payroll Liability State Taxes SUI - ER EDD - Employment Development Dept 25.83 379 05/23/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 84.96 379 05/23/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 42.46 0 05/23/2025 900 Pool Cash & Payroll Liability State Taxes Other - ER EDD - Employment Development Dept 0.52 0 05/23/2025 900 Pool Cash & Payroll Liability Fed Income Taxes Payable EE EFTPS - IRS Payments 19,073.82 0 05/23/2025 900 Pool Cash & Payroll Liability State Taxes Disability - EE EDD - Employment Development Dept 79.48 0 05/23/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 6,545.97 0 05/23/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 2,161.21 0 05/23/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 139.15 0 05/23/2025 900 Pool Cash & Payroll Liability State Taxes Disability - EE EDD - Employment Development Dept 2,435.07 0 05/23/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable EE EFTPS - IRS Payments 2,886.26 379 05/23/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 91.89 0 05/23/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable ER EFTPS - IRS Payments 12,341.28 0 05/23/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 513.31 Total for this Date: 96,051.19
40903 05/29/2025 400 Citywide CIP Retention - PPP 2023 Bouthillier's Construction -122.61 40924 05/29/2025 100 General Fund Maintenance supplies Wyatt Irrigation Supply Inc 77.40 40910 05/29/2025 100 General Fund Legal Liebert Cassidy Whitmore 219.00 40905 05/29/2025 510 Wastewater Enterprise Rents & Leases Herc Rentals Inc 710.52 40911 05/29/2025 100 General Fund Vehicle Maintenance Little Lake Auto Parts 198.41 40919 05/29/2025 100 General Fund Training & Professional Dev Tufts Polygraph 1,250.00 40923 05/29/2025 100 General Fund Contract - Other Lori Williams 2,160.00 40925 05/29/2025 510 Wastewater Enterprise Safety Equipment & Clothing William Zynda 61.98 40906 05/29/2025 550 Airport Enterprise Capital Expenditures Hughes Ventures, Inc 349.50 40921 05/29/2025 530 Water Enterprise Communications Verizon Wireless 268.37 40925 05/29/2025 510 Wastewater Enterprise Safety Equipment & Clothing William Zynda 61.97 AP-Checks for Approval (6/2/2025 - 6:30 AM) Page 12
Check Number Check Date Fund Account Name Vendor Name Void Amount 40919 05/29/2025 100 General Fund Recruitment Tufts Polygraph 2,323.50 40921 05/29/2025 100 General Fund Communications Verizon Wireless 51.98 40921 05/29/2025 100 General Fund Communications Verizon Wireless 175.83 40902 05/29/2025 530 Water Enterprise Legal BKS Law Firm 1,003.75 40917 05/29/2025 237 PLHA Housing Rehabilitation AR Long Term Loan J. Soo Jennifer Sookne 2,000.00 40921 05/29/2025 100 General Fund Communications Verizon Wireless 51.98 40921 05/29/2025 100 General Fund Communications Verizon Wireless 603.31 40912 05/29/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,715.37 40911 05/29/2025 100 General Fund Maintenance supplies Little Lake Auto Parts 14.16 40908 05/29/2025 245 Transportation Tax Contract - Other Laco Associates 1,097.50 40900 05/29/2025 260 Landfill Dissolution Other Departmental Expense Alpha Analytical Lab Inc 3,853.00 40916 05/29/2025 237 PLHA Housing Rehabilitation AR Long Term Loan E. Sch Ed Schuman 2,360.00 40915 05/29/2025 100 General Fund Legal Patrick Clark Consulting 618.75 40911 05/29/2025 100 General Fund Vehicle Maintenance Little Lake Auto Parts 17.99 40913 05/29/2025 510 Wastewater Enterprise Maintenance supplies Owen Equipment Sales 879.12 40904 05/29/2025 237 PLHA Housing Rehabilitation AR Long Term Loan J But Judith Butow-Lanye 3,000.00 40900 05/29/2025 260 Landfill Dissolution Other Departmental Expense Alpha Analytical Lab Inc 7,766.00 40921 05/29/2025 100 General Fund Communications Verizon Wireless 155.94 40922 05/29/2025 410 Wastewater CIP Capital Expenditures Weco Industries LLC 20,140.55 40914 05/29/2025 530 Water Enterprise Maintenance supplies Pace Supply Corp 538.62 40909 05/29/2025 237 PLHA Housing Rehabilitation AR Long Term Loan C. Lam Charles Lamprich 14,000.00 40918 05/29/2025 100 General Fund Contract - Other State of California- Department of Justice 35.00 40901 05/29/2025 110 ISF - Information Technology Professional Svcs Apex Technology Management LLC 11,315.50 40917 05/29/2025 237 PLHA Housing Rehabilitation AR Long Term Loan J. Soo Jennifer Sookne 1,150.00 40921 05/29/2025 100 General Fund Communications Verizon Wireless 288.39 40906 05/29/2025 550 Airport Enterprise Capital Expenditures Hughes Ventures, Inc 150.00 40907 05/29/2025 100 General Fund Contract - Other Kyocera Document Solutions 488.94 40920 05/29/2025 100 General Fund Other Departmental Expense Ukiah Paper Supply Inc 181.39 40903 05/29/2025 400 Citywide CIP Retention - PPP 2023 Bouthillier's Construction 23,221.41 40910 05/29/2025 100 General Fund Legal Liebert Cassidy Whitmore 653.00 40921 05/29/2025 510 Wastewater Enterprise Communications Verizon Wireless 228.14 40911 05/29/2025 100 General Fund Professional Svcs Little Lake Auto Parts 10.36 40905 05/29/2025 510 Wastewater Enterprise Rents & Leases Herc Rentals Inc 637.38 40921 05/29/2025 100 General Fund Communications Verizon Wireless 89.99 40903 05/29/2025 245 Transportation Tax Capital Expenditures Bouthillier's Construction 2,452.11 40904 05/29/2025 237 PLHA Housing Rehabilitation AR Long Term Loan J But Judith Butow-Lanye 4,074.00 40906 05/29/2025 550 Airport Enterprise Capital Expenditures Hughes Ventures, Inc 4,170.00 40906 05/29/2025 550 Airport Enterprise Capital Expenditures Hughes Ventures, Inc 100.00 Total for this Date: 116,847.50
AP-Checks for Approval (6/2/2025 - 6:30 AM) Page 13
Check Number Check Date Fund Account Name Vendor Name Void Amount Report Total: 1,692,387.73
AP-Checks for Approval (6/2/2025 - 6:30 AM) Page 14
Permit # Permit Date Issued Date Permit Type Main Status 20250100 5/21/2025 5/22/2025 Re-Roof ISSUED
20250099 5/21/2025 5/21/2025 Re-Roof ISSUED
20250093 5/12/2025 5/19/2025 Mechanical ISSUED
20250092 5/11/2025 5/29/2025 Building ISSUED
20250091 5/8/2025 5/8/2025 Re-Roof FINALED
20250090 5/8/2025 5/21/2025 Solar ISSUED
20250089 5/6/2025 5/6/2025 Building ISSUED
20250088 5/6/2025 5/21/2025 Building ISSUED
20250087 5/6/2025 5/6/2025 Re-Roof ISSUED
20250086 4/30/2025 5/1/2025 Re-Roof ISSUED
20250078 4/22/2025 5/7/2025 Solar ISSUED
20250077 4/18/2025 5/1/2025 Building ISSUED
05/01/2025 - 05/31/2025
Total Records: 12 6/4/2025
6b
BL# Business Name Name Address Date Issued Type of Bussiness 7341 ARGONAUT CONSTRUCTORS, INC ARGONAUT CONTRACTORS, INC 360 SUTTON PL SANTA ROSA, CA 95490 5/1/2025 A, B, C32 CONTRACTORS 7342 MENDO MOTO DEN NICK BERTOLINO 280 FRANKLIN AVE WILLITS, CA 95490 5/1/2025 AUTO DEALER/SERVICE STATION 7343 GUILLERMINA AZUL MENDEZ GUERIN GUILLERMINA AZUL MENDEZ GUERIN 358 S MAIN ST WILLITS, CA 95490 5/15/2025 VENDING MACHINE AT GOOD GUYS GYM 7344 THE CLIMATE CO HEATING & AIR WESTON TERRY 801 SANEL DR UKIAH, CA 95490 5/20/2025 HVAC INSTALLATION AND MAINTENANCE 7345 DIAZ ELECTRIC CHRISTOPHER DIAZ 245 CARLETON DR UKIAH, CA 95490 5/20/2025 ELECTRICAL CONTRACTOR 7346 MED-PROJECT CA, LLC MED-PROJECT USA 1800 M STREET, NW SUITE 4005., WASHINGTON DC 20036 5/20/2025 COLLECTION OF UNWANTED MEDICATION FROM VARIOUS LOCATIONS 7347 TAPESTRY FAMILY SERVICES TAPESTRY FAMILY SERVICES 55 N MAIN ST WILLITS, CA 95490 5/20/2025 BEHAVIORAL HEALTH SERVICES (LOCATION CHANGE) 7348 SOLAR SAVINGS DIRECT, INC JESSICA GLUCK 3867 DIVIDEND DR STE A SHINGLE SPRINGS, CA 95682 5/20/2025 CONTRACTOR-GEN,HVAC,SOLAR,ELECRICAL, ROOFING 7349 SEQUOIA ROOFING AND CONSTRUCTION JEREMY READ 3867 DIVIDEND DR STE A SHINGLE SPRINGS, CA 95682 5/21/2025 ROOFING CONTRACTOR 7350 TASTE BUDZ THOMAS "CODY" AKIN 349 S MAIN ST WILLITS, CA 95490 5/21/2025 VEGAN RESTAURANT New Business License - May 2025
6c
Item No. 9a
Meeting Date: June 11, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Connor Stack, City Planner
Agenda Title: PRESENTING TO THE CITY COUNCIL THE TWO MURALS VOTED BY THE PUBLIC TO BE

PLACED IN RECREATION GROVE
Type: Presentation Consent Regular Agenda Public Hearing Urgent Summary of Item: Staff is presenting two mural proposals by local artists, and selected by the community, to be installed at Recreation Grove Park.

As part of the Caltrans Clean California Grant, the City of Willits collaborated with the Willits Center for the Arts on a call to artists for two murals to be placed on the side and back side of the stage at Recreation Grove Park.

The mural designs submitted were featured in an art show at the Willits Center for the Arts, where they were on display for two weeks. During this time, the public had the opportunity to vote on their favorite designs. The two designs attached are the top choices, as voted by the public. The City of Willits is currently working with the selected artists to establish 10-year maintenance agreements that align with Caltrans’ standards.

Staff is seeking Council direction to move forward with executing maintenance agreement and using available grant funds to support creation and installation of both murals as shown in the Attachments.

Attachment A: Anna Judd Mural Design
Attachment B: Jen Procacci Mural Design
Alternative(s): None recommended.

Fiscal Impact: Funds already allotted from Clean California Personnel Impact: N/A
Identified City Council Conflict of Interest: None
2021 Adopted Goals: None
California Environmental Quality Act: N/A
This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________

Item No. 9b
Meeting Date: June 11, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Manuel Orozco, Finance Director
Agenda Title: PRESENTATION OF CASH BALANCES FOR ALL CITY FUNDS.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Summary of Request: On April 29, 2025, the city was finally able to roll the fund balances from the ACS software system over to the Springbrook software system. This important step was necessary to begin the bank reconciliation and General Ledger cleanup for the Audit of Fiscal Year 2023-2024. Attached is a reconciliation of cash balances for both Fiscal Year 2023-2024 and the Fiscal Year 2024-2025.

These attachments are presented to council to inform them of the available resources the city has for the coming fiscal year.

As stated in the attachments, the city has approximately 9.6 million available among all funds. This includes Wastewater Enterprise Funds of 4.1 million and Water Enterprise Fund of 2.8 Million. Staff would like to express that this is a snapshot in time as of June 6, 2025 and there is still another month remaining in the year with a reconciliation of CIP and other departments that will be finalized during the two months following the fiscal year end.

Recommended Action: Receive the cash balance report and presentation.

Alternative(s): Not Applicable
Fiscal Impact: The review of cash balances, staff recommendations and direction from council will impact the methodology of the budget development.

Personnel Impact: Not Applicable
Identified City Council Conflict of Interest: None.
2021 Adopted Goals: This action satisfies Goal #1 for Administration…Develop and implement a longrange Fiscal Sustainability Plan for City finances to promote the City’s economic health by balancing revenues and expenditures to solve systemic problems. The action also fulfils Goal #1 for Public Works…Maintain and improve infrastructure systems of water, wastewater, public facilities and streets capable of managing future growth while responding to current City needs.

California Environmental Quality Act: Does not apply.

This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: Interim City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Fund # Fund Name Beginning Cash Balances FY 2023/2024 Revenues & Expenses Current Standing Balances FY 2024-25 Adjustments Planned Trasfers Estimated Cash Balances as of 6/6/2025 100 General Fund (92,225) 125,005 32,780 32,780
110 ISF ‐ Information Technology (211,141) (278,191) (489,332) (489,332) 120 ISF ‐ Vehicles - - - -130 ISF ‐ Equipment - - - -150 Measure K Tax 615,303 3,886,626 4,501,929 4,501,929220 Cops Program - - - - 221 SRO Program - - - -
222 Narcotics Forfeiture 37,371 59,410 96,781 96,781
223 11470.2 H&S Restitution Prgm - 36,257 36,257 36,257 224 Abandoned Vehicle Abatement - (5,256) (5,256) (5,256) 225 Law Enforcement Assistance Adm (6,500) 2,123 (4,377) (4,377) 226 DNA Cost Reimbursements 13,375 49,138 62,513 62,513 230 General Plan Development 80,228 (33,298) 46,930 46,930 231 Plan ‐ Cost Recovery & Grants (7,826) (997) (8,822) (8,822) 232 Revolving Loan Prgm ‐ Housing - - - -
235 Housing Rehabilitation ‐ Admin 249,935 73,759 323,695 323,695 237 PLHA Housing Rehabilitation - - - -
239 Business Rehab Admin (85,435) - (85,435) (85,435)
240 RMRA & SB‐1 (333,822) (420,123) (753,945) (753,945) 245 Transportation Tax (1,959,217) 2,211,477 252,260 252,260250 East Hill Mitigation Fund - 128,583 128,583 128,583 260 Landfill Dissolution (127,462) (568,967) (696,428) (696,428) 300 PLHA Housing Rehabilitation - (621) (621) (621)
310 Lateral Repair Loans - - - -400 Citywide CIP (674,379) 178,252 (496,127) (496,127) 410 Wastewater CIP (1,506,807) (48,514) (1,555,322) 1,555,322 0 420 Park Improvements (114,135) (227,623) (341,757) (341,757) 430 Water CIP (2,793) (21,099) (23,891) 23,891 (0)
450 Airport CIP - (82,227) (82,227) (82,227)
510 Wastewater Enterprise 268,833 5,724,855 5,993,688 (710,359) (1,104,083) 4,179,247 530 Water Enterprise (1,106,047) 4,098,136 2,992,089 (141,318) (23,891) 2,826,879 550 Airport Enterprise 384,884 (443,495) (58,611) (451,239) (509,851) 600 Sucessor Agency 311,678 729,056 1,040,734 (419,490) 621,244 Totals (4,266,180) 15,172,266 10,906,086 (1,271,167) - 9,634,919 Cash Main Account 3,421,929
* This balance is as of 6/6/2023 with adjusting entries set to offset charges in the current year. Cash Main Payroll Account 430,593 Cash LAIF Account 543,297
US Bank CD investments 5,203,435
Cash Savings Account 35,037
Cash Bond Escrow 231
Impress Cash - Petty Cash 398
9,634,919
Summary of Cash Balances
City of Willits
Fiscal Year Ending 2023-2024
FY 2024/2025
\\COW-CH-S-FSV01\profile$\morozco\Desktop\Fund Balances Crossover\Fund Balance Recon for Budget FY 2025-26.xls Fund # Fund Name Beginning Cash Balances FY 2023/2024 Revenues & Expenses Adjustments Planned Trasfers Estimated Cash Balances as of 7/1/2024 100 General Fund (2,254,888) 1,667,444 712,067 124,623
110 ISF ‐ Information Technology (278,191) - (278,191)
120 ISF ‐ Vehicles - - -130 ISF ‐ Equipment - - -150 Measure K Tax 1,584,972 3,013,721 (712,067) 3,886,626 220 Cops Program - - -
221 SRO Program - - -
222 Narcotics Forfeiture (708) 60,117 59,410
223 11470.2 H&S Restitution Prgm - 36,257 36,257
224 Abandoned Vehicle Abatement - (5,256) (5,256)
225 Law Enforcement Assistance Adm (17,843) 19,967 2,123226 DNA Cost Reimbursements 3,885 45,253 49,138 230 General Plan Development 109,405 (142,702) (33,298) 231 Plan ‐ Cost Recovery & Grants (997) - (997)232 Revolving Loan Prgm ‐ Housing - - - 235 Housing Rehabilitation ‐ Admin 76,398 (2,639) 73,759 237 PLHA Housing Rehabilitation - - -
239 Business Rehab Admin - 4,037 4,037
240 RMRA & SB‐1 (124,386) (295,764) (420,151)
245 Transportation Tax (57,288) 2,268,632 2,211,344
250 East Hill Mitigation Fund (1,423) 130,006 128,583
260 Landfill Dissolution (169,018) (399,952) (568,970)300 PLHA Housing Rehabilitation (621) - (621) 310 Lateral Repair Loans - 35,037 35,037
400 Citywide CIP (77,983) 256,235 178,252
410 Wastewater CIP (54,857) 6,343 (48,514)420 Park Improvements (433,187) 205,538 (227,649) 430 Water CIP (21,913) 814 (21,099)450 Airport CIP (89,055) 6,829 (82,227)510 Wastewater Enterprise 11,301 5,713,171 5,724,472 530 Water Enterprise (205,481) 4,306,760 4,101,279
550 Airport Enterprise (157,771) (285,760) (443,531)
600 Sucessor Agency 36,219 692,831 729,049
Totals (2,123,432) 17,336,918 - - 15,213,486
Cash Main Account 7,436,847Cash Main Payroll Account 431,970Cash LAIF Account 4,708,264US Bank CD investments 4,724,172Cash Savings Account 35,037Cash Bond Escrow 231Impress Cash - Petty Cash 398 17,336,918
City of Willits
Fiscal Year Ending 2023-2024
Summary of Cash Balances
* Further reconciliation is needed for Fund 240, Fund 260, Fund 420 and the CIP funds to reconcille \\COW-CH-S-FSV01\profile$\morozco\Desktop\Fund Balances Crossover\Fund Balance Recon for Budget FY 2025-26.xls Item No. 9e
Meeting Date: June 11, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Manuel J. Orozco, Finance Director
Agenda Title: DISCUSSION AND POSSIBLE ACTION ADOPTING A RESOLUTION DIRECTING STAFF

TO PROCEED WITH ADJUSTMENTS TO THE WATER AND WASTEWATER SERVICE CHARGES PURSUANT TO PROPOSITION 218.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Summary of Request: On May 24, 2023, the Council received a presentation from Bartle Wells and Associates Regarding the 2023 Water and Wastewater Rate Study. The rates are based on a 10-year financial plan that includes an analysis of cost-of-services to ensure customers continue to pay their proportionate share of utility costs.

Prior to bringing a water rate adjustment to the Council for approval, the City is required to follow the notification and public hearing requirements set forth under Proposition 218. The Proposition 218 process requires that written notification be given to all affected property owners, and that those property owners be given a 45-day period in which to submit written protests if they oppose the proposed rate adjustments.

All notices were sent out to property owners on June 2, 2023, in compliance with Article XIII D, Section 6(a)(1), and Government Code §53753 which states that “the agency shall provide written notice by mail of the proposed fee or charge to the record owner of each...parcel upon which the fee or charge is proposed for imposition.” The notice was mailed out to the public 54 days prior to the City Council approving the resolution to adopt the new rates.

At the time the City Council wanted the Finance Department to come back to City Council prior to the third rate increase to evaluate the need to increase rates again for the third year. Staff have looked at the current situation regarding the level of funding available for the Water and Sewer department after extensive water main and sewer trunk replacements on various streets.

Recommended Action: Adopt the accompanying Resolution to allow the Water and Wastewater Rates to increase for the third year as listed in the Water and Wastewater Study Report.

Alternative(s): Do not adopt the Resolution to allow for the rate increase for the Water and Wastewater systems.

Fiscal Impact: The proposed water and wastewater rate adjustments will ensure that the City is covering the cost of providing water and wastewater service, funding current and future water and wastewater system capital projects and maintaining prudent reserves for operation of the water and wastewater systems. With no rate adjustments, the City will not be able to cover costs of providing water and wastewater service and fund critical system projects.

Personnel Impact: Minimal.
2021 Adopted Goals: This action satisfies Goal #1 for Administration…Develop and implement a longrange Fiscal Sustainability Plan for City finances to promote the City’s economic health by balancing revenues and expenditures to solve systemic problems. The action also fulfils Goal #1 for Public Works…Maintain and improve infrastructure systems of water, wastewater, public facilities and streets capable of managing future growth while responding to current City needs.

Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2025- Page 1 of 1 June 11, 2025
RESOLUTION NO. 2025-_____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPROVING A FIRST

AMENDMENT TO THE SERVICE AGREEMENT WITH APEX TECHNOLOGY

MANAGEMENT, LLC TO PROVIDE INFORMATION TECHNOLOGY MANAGED SERVICES FOR ONE ADITIONAL YEAR COMMENCING ON JUNE 1ST.

WHEREAS, City staff, along with Bartle Wells & Associates, prepared the Water and Wastewater Rate Study on July 26, 2023, in order to continue to maintain and operate the City’s utilities; and
WHEREAS, notice was given as required for the water and sewer rate increases as authorized by California Government Code §53755 and by Government Code §6062(a) and §6(a) of Article XIIID of the California Constitution; and WHEREAS, Council requested that City staff approach City Council prior to the third rate increase to review the fund status and need for the continued increase; and WHEREAS, Staff has reviewed the balances and future projects that are ongoing and have found that there continues to be a need for the rate increases; and NOW, THEREFORE, BE IT RESOLVED that the Willits City Council does hereby authorize staff to proceed with adjustments to water and wastewater rates based on the Water and Wastewater Rate Study as adopted on July 26, 2023.

PASSED, APPROVED AND ADOPTED, this 11th day of June 2025.

THE CITY OF WILLITS
_________________________
Tom Allman, Mayor
ATTEST:

AYES:

NOES:

ABSENT:
_________________________
Delores Pedersen, City Clerk

CITY OF WILLITS

WATER AND WASTEWATER

RATE STUDY

DRAFT REPORT
May 18, 2023
2625 Alcatraz Ave, #602
Berkeley, CA 94705
Tel 510 653 3399
www.bartlewells.com
May 19, 2023

City of Willits
111 E. Commercial St.

Willits, CA 95490
Attention: Brian Bender, City Manager
Re: Water and Wastewater Rate Study
Bartle Wells Associates is pleased to submit to the City of Willits (City) the attached Draft Water and Wastewater Rate Study. The study presents BWA’s analysis of the operating and non-operating expenses of the City’s water and sewer funds and provides five-year cash flow projections and rates. The primary purpose of this study was to analyze the City’s water & sewer enterprise funds and make recommendations that would achieve their financial sustainability.

BWA finds that the rates and charges proposed in our report reflect the cost-of-service for each customer, follow generally accepted rate design criteria, and adhere to the substantive requirements of Proposition 218. BWA believes the proposed rates are fair and reasonable to the City’s customers.

We have enjoyed working with the City on this rate study and appreciate the assistance of Andrea, Scott, Manuel and other City staff members throughout the project. Please contact us with any future questions about this study and the rate recommendations.

Please contact us with any future questions about this study and the recommended water rates.

Sincerely,
Douglas Dove, PE, CIPMA Erik Helgeson, MBA
Principal/ President Vice President
Contents
1 Executive summary........................................................................................1

1.1 Introduction 1

1.2 Rate Study Objectives .................................................................................................................. 1

1.3 Water Rate Recommendations per Scenario............................................................................... 1 2 Background, Objectives, and Legal Requirements..........................................3

2.1 Rate Study Objectives .................................................................................................................. 3

2.2 Rate-Study Process....................................................................................................................... 4

2.3 Constitutional Requirements for Rates........................................................................................ 4

2.3.1 Article 13D, Section 6................................................................................................................... 4

2.3.2 Article 10, Section 2 ..................................................................................................................... 5

2.4 Statute of Limitations................................................................................................................... 5 3 Projected Water Demand and Customer Characteristics................................6

3.1 Projected Water Demand ............................................................................................................ 6

3.2 Water Services and Equivalent Capacity...................................................................................... 6 4 Water Financial Plan......................................................................................8

4.1 Water Financial Overview............................................................................................................ 8

4.2 Key Drivers of Rate Increases....................................................................................................... 8

4.3 Financial Plan Assumptions.......................................................................................................... 9

4.4 Cash Flow Projections.................................................................................................................. 9 5 Cost-of-Service Rate Derivation ...................................................................12

5.1 Base-Extra Capacity Cost Allocation........................................................................................... 13

5.2 Functional Allocation ................................................................................................................. 13

5.3 Water Rate Derivation ............................................................................................................... 15

5.4 Private Fire Line Charge Derivation............................................................................................ 17

5.5 Proposed Water Rates ............................................................................................................... 18 6 Regional Residential Bill Comparison...........................................................19 7 WasteWater Financial Plan..........................................................................19

7.1 Wastewater Financial Overview ................................................................................................ 19

7.2 Key Drivers of Rate Increases..................................................................................................... 20

7.3 Financial Plan Assumptions........................................................................................................ 20

7.4 Cash Flow Projections................................................................................................................ 21

7.5 Cash Flow Projection Scenarios ................................................................................................. 21

7.6 Cash Flow Projection for Scenario 1 – Baseline CIP ................................................................... 22

7.7 Cash Flow Projection for Scenario 2 - Full Capital with New Debt ............................................ 25 8 Wastewater Cost of Service Analysis and Rate Derivation ...........................28

8.1 Flows and Loadings.................................................................................................................... 29

8.2 Functional Allocation ................................................................................................................. 29

8.3 Flow and Strength Revenue Requirement by Class................................................................... 31

8.4 Domestic Rate Derivation .......................................................................................................... 33

8.5 Non-Residential Volumetric Rate Derivation........................................................................... 333

8.6 Proposed Wastewater Rates.................................................................................................... 355

8.7 Regional Wastewater Rate Survey........................................................................................... 366 Appendix A - Water Rate Study Tables
Appendix B - Wastewater Rate Study Tables

LIST OF TABLES
Table 1 – Proposed Water Rates...............................................................................................................................2 Table 2 – Historic and Projected Metered Demand .................................................................................................6 Table 3 – Water Customers and Equivalent Demand Units.....................................................................................7 Table 4 –Detailed Cash Flow Projections............................................................................................................... 11 Table 5 – Functional Allocation .............................................................................................................................. 15 Table 6 – Water Rate Derivation............................................................................................................................ 16 Table 7 – Private Fire Line Charge Derivation........................................................................................................ 17 Table 8 – Proposed Water Rates............................................................................................................................ 18 Table 9 – Scenario 1, Baseline CIP Detailed Cashflow........................................................................................... 24 Table 10 – Scenario 2 Detailed Cash Flow Projections.......................................................................................... 27 Table 12 – Wastewater Flows and Loading ........................................................................................................... 29 Table 13 – Scenario 1, Functional Cost Allocation................................................................................................. 30 Table 14 – Scenario 2 Functional Cost Allocation.................................................................................................. 31 Table 15 – Scenario 1, Flow and Strength Revenue Requirement by Class.......................................................... 32 Table 16 – Scenario 2, Flow and Strength Revenue Requirement by Class.......................................................... 32 Table 17 – Scenario 1, Domestic Rate Derivation.................................................................................................. 33 Table 18 – Scenario 2, Domestic Rate Derivation.................................................................................................. 33 Table 19 – Scenario 1, Non-Residential Billable Flows and Loading ..................................................................... 33 Table 20 – Scenario 1, Revenue Requirements ..................................................................................................... 34 Table 21 – Scenario 2, Revenue Requirements ..................................................................................................... 34 Table 22 – Scenario 1, Non-Residential Rate Derivation....................................................................................... 34 Table 23 – Scenario 2, Non-Residential Rate Derivation....................................................................................... 35 Table 24 – Scenario 1, Proposed Wastewater Rates............................................................................................. 35 Table 25 – Scenario 2, Proposed Wastewater Rates............................................................................................. 36 Table 26 – Sewer Rate Survey ................................................................................................................................ 36

LIST OF FIGURES
Figure 1 – Cost-of-Service Rate Study Process..........................................................................................................4 Figure 2 –Projected Cashflow Graph...................................................................................................................... 10 Figure 3 – Residential Bill Comparison................................................................................................................... 19 Figure 4 – Scenario 1, Baseline CIP Spending......................................................................................................... 22 Figure 5 – Scenario 1, Baseline CIP Cashflow......................................................................................................... 23 Figure 6 – Scenario 1, Baseline CIP Spending......................................................................................................... 25 Figure 7 – Scenario 2 Projected Cashflow Graph................................................................................................... 26 Figure 4 – WW Cost of Service Analysis and Rate Derivation Process.................................................................. 28 BARTLE WELLS ASSOCIATES 1 | P a g e
City of Willits – Water Rate Study 2023
1 EXECUTIVE SUMMARY

1.1 Introduction
The City retained Bartle Wells Associates to develop a long-term financial plan and 5-year rate recommendations for the water and wastewater enterprises.

The revenues from the City’s water and wastewater enterprises are primarily derived from charges for services.

The City must establish rates and charges adequate to fund the cost of providing services, which includes costs for operations and maintenance, as well as capital improvements needed to keep the City’s utility infrastructure in a safe and reliable operating condition.

The City has provided proactive financial stewardship by raising rates to keep revenues in line with the costs of providing water service. Those rate increases have enabled the City to maintain its financial health. The prior water rate increases strengthened the financial condition of the water enterprise. However, current rates are not adequate to fund the needed improvements and meet regulatory water quality and supply requirements.

1.2 Rate Study Objectives
Key goals and objectives of this study include developing rates that:
• Recover the costs of providing service, including operating, capital, and debt funding needs; • Are proportionate, fair, and equitable to all customers; • Are easy to understand and implement;
• Comply with the substantive requirements of the California Constitution, Article 13D, Section 6 (which was adopted by the voters as Proposition 218 in 1996) and the general mandate of Article 10, Section 2 that prohibits the wasteful use of water;
• Support the long-term operational and financial stability of the City.

BWA worked closely with City staff to incorporate information and input, evaluate alternatives, and develop recommendations. This report summarizes key findings and recommendations for water rates over the next five years.

1.3 Water Rate Recommendations per Scenario
The following tables show the recommended water rates for each scenario.

BARTLE WELLS ASSOCIATES 2 | P a g e
City of Willits – Water Rate Study 2023
Table 1 – Proposed Water Rates
Monthly Volumetric
Rates FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 Existing Proposed Proposed Proposed Proposed Proposed
Non-Drought ($/CCF) $2.02 $2.11 $2.20 $2.30 $2.40 $2.51 Drought ($/CCF) $2.45 $2.56 $2.68 $2.80 $2.93
Monthly Fixed Charge FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 Existing Proposed Proposed Proposed Proposed Proposed
Meter Size
5/8" $25.44 $26.48 $27.67 $28.92 $30.22 $31.58
3/4" $25.44 $26.48 $27.67 $28.92 $30.22 $31.58
1" $36.83 $38.56 $40.30 $42.11 $44.00 $45.98

1.5" $65.32 $68.74 $71.83 $75.06 $78.44 $81.97
2" $99.50 $104.96 $109.68 $114.62 $119.78 $125.17
3" $207.73 $219.66 $229.54 $239.87 $250.66 $261.94
4" $367.24 $388.68 $406.17 $424.45 $443.55 $463.51
6" $748.90 $793.14 $828.83 $866.13 $905.11 $945.84
8" $1,375.53 $1,457.17 $1,522.74 $1,591.26 $1,662.87 $1,737.70 10" $2,173.05 $2,302.31 $2,405.91 $2,514.18 $2,627.32 $2,745.55 12" $2,856.63 $3,026.71 $3,162.91 $3,305.24 $3,453.98 $3,609.41 BARTLE WELLS ASSOCIATES 3
City of Willits – Water Rate Study 2023
2 BACKGROUND, OBJECTIVES, AND LEGAL REQUIREMENTS
The City of Willits lies in the heart of Mendocino County at the edge of the Jackson State Forest. The City was incorporated in 1888 and became a charter city in 1947. The City provides water and wastewater service to over 2,900 accounts, serving a population of approximately 6,000 people who live both in and adjacent to the City.

The revenues from the City’s water and sewer utilities are primarily derived from charges for services. The City must establish rates and charges adequate to fund the cost of providing water and wastewater services, including costs for operations and capital improvements needed to keep City’s utility infrastructure in safe and reliable operating condition.

Rates were last increased in 2019. Based on a survey of regional water and sewer agencies, the City’s sewer rates are close to the regional average rate and the City’s water rates are higher than the regional average.

The City’s water utility is a financially self-supporting enterprise. Revenues are derived primarily from water service charges. As such, the City’s water rates must be set at adequate levels to fund the costs of providing service and:
• Fund ongoing operating and maintenance expenses
• Address regulatory requirements
• Fund the capital improvement projects, related debt service and associated increased operating costs • Provide funding for water system maintenance and upgrades The prior water rate increases strengthened the financial condition of the water enterprise. However, current rates are not adequate to fund the needed improvements and meet regulatory water quality and supply requirements.

2.1 Rate Study Objectives
In 2022, the City retained BWA to develop a cost-of-service based water rate study. The City has historically adopted rate increases in order to keep revenues in line with the escalating costs of providing service. Key goals and objectives of this study include developing water rates that:
• Recover the costs of providing service, including operating, capital, and debt funding needs; • Are proportionate, fair and equitable to all customers; • Are easy to understand and implement;
• Comply with the substantive requirements of the California Constitution, Article 13D, Section 6 (which was adopted by the voters as Proposition 218 in 1996) and the general mandate of Article 10, Section 2 that prohibits the wasteful use of water;
• Support the long-term operational and financial stability of the City both in normal and drought conditions.

BARTLE WELLS ASSOCIATES 4
City of Willits – Water Rate Study 2023

2.2 Rate-Study Process
The general process used for this cost-of-service rate study is summarized in the following diagram.

Figure 1 – Cost-of-Service Rate Study Process
Key elements of the study include:
1) Project Initiation and Data Collection – Review financial policies; collect financial and other relevant data; and review rate structures;
2) Demand Analysis – Analyze past water demands and customer characteristics to forecast future demands; 3) Long Range Financial Plans – Develop financial projections to evaluate annual revenue requirements from rates and the overall level of rate increases needed to fund the costs of providing service and support longterm financial stability; 4) Cost Allocation – Group the City’s costs in terms of the function they serve as a basis to proportionally allocate the revenue requirement from rates;
5) Cost-of-Service Rate Design – Develop rates that proportionately recover costs; and 6) Prop 218 Process – Ensure compliance with the substantive and procedural requirements of Proposition 218.

2.3 Constitutional Requirements for Rates
The water rates proposed in this report are designed to comply with two key articles of the California Constitution:

Article 13D and Article 10, as explained below.

2.3.1 Article 13D, Section 6
Proposition 218 was adopted by California voters in 1996 and added Articles 13C and 13D to the California Constitution. Article 13D, Section 6 governs property-related charges, which the California Supreme Court has ruled, includes rates imposed for water delivered through pipes connected to property. Article 13D, Section 6 establishes both a) procedural requirements for imposing or increasing property-related charges, and b) Project
Initiation
and Data
Collection
Demand
Analysis
LongRange
Financial
Plan
Cost
Allocation
Rate
Design
Prop. 218
Process
BARTLE WELLS ASSOCIATES 5
City of Willits – Water Rate Study 2023
substantive requirements for those charges. Article 13D requires voter approval for new or increased propertyrelated charges but exempts rates for water, wastewater, and garbage service from this voting requirement if rates are adopted by the appropriate procedure and meet the substantive requirements. This report recommends water rates designed to comply with the substantive requirements of Proposition 218.

The substantive requirements of Article 13D, section 6 requires property-related charges, such as the City’s water rates, to meet the following conditions:
1) Revenues derived from the fee or charge shall not exceed the costs required to provide the propertyrelated service. 2) Revenues derived from the fee or charge shall not be used for any purpose other than that for which the fee or charge was imposed.
3) The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership shall not exceed the proportional cost of the service attributable to the parcel. 4) No fee or charge may be imposed for a service unless that service is used by, or immediately available to the property in question.
5) No fee or charge may be imposed for general governmental services, such as police or fire services, where the service is available to the public at large in substantially the same manner as it is to property owners.

2.3.2 Article 10, Section 2
Article 10, Section 2 of the California Constitution states that:

It is hereby declared that because of the conditions prevailing in this State the general welfare requires that the water resources of the State be put to beneficial use to the fullest extent of which they are capable, and that the waste or unreasonable use or unreasonable method of use of water be prevented, and that the conservation of such waters is to be exercised with a view to the reasonable and beneficial use thereof in the interest of the people and for the public welfare.

2.4 Statute of Limitations
Pursuant to California Government Code 53759, there is a 120-day statute of limitations for challenging any new, increased, or extended fees. This statute of limitations applies to the water rates proposed in this rate study and is included in the Proposition 218 Notice.

BARTLE WELLS ASSOCIATES 6
City of Willits – Water Rate Study 2023
3 PROJECTED WATER DEMAND AND CUSTOMER CHARACTERISTICS

3.1 Projected Water Demand
BWA uses a conservative approach when forecasting water use and growth projections in order to ensure the City is not dependent on population growth and water demand recovering from the recent drought. Projected FY 23/24 water demand is based on the average metered demand for the last five fully recorded years. Customer growth is based on the City’s knowledge of current development projects.

Table 2 – Historic and Projected Metered Demand

3.2 Water Services and Equivalent Capacity
The size of a customer’s meter reflects the demand they require of the water system’s capacity. A significant percentage of the costs of any water system is related to its requirement to deliver water to any customer instantaneously at any time, up to the maximum safe flow capacity of a customer’s meter. Simply put, as the size of a customer’s water meter increases, the instantaneous demand it can place on the City’s water system increases. An equivalent demand unit (EDU) is the ratio of any meter’s safe maximum flow to that of a 1” meter’s.

The safe maximum flow is based on the American Water Works Association’s meter service equivalent standards.

The proposed fixed rates by meter size are determined based on the number of EDU’s. The following Table shows the current number of water accounts by meter size and the corresponding equivalent demand units.

Annual Metered
Consumption (CCF) FY 21/22 FY 22/23 FY 23/24
Actual Projected Projected
Residential Demand 146,901 146,901 146,901
Nonresidential Demand ________ ________ ________ 109,752 109,752 109,752 Total Demand 256,653 256,653 256,653
BARTLE WELLS ASSOCIATES 7
City of Willits – Water Rate Study 2023
Table 3 – Water Customers and Equivalent Demand Units

Residential
Meter Size Customers Capacity Factor EDUs
5/8" 1,860.0 1.0 1,860.0
3/4" 52.0 1.5 78.0
1" 15.0 2.5 37.5
Total 1,927.0 1,975.5
Nonresidential
Meter Size Customers Capacity Factor EDUs
5/8" 225.0 1.0 225.0
3/4" 9.0 1.5 13.5
1" 67.0 2.5 167.5
1 1/2" 23.0 5.0 115.0
2" 47.0 8.0 376.0
3" 3.0 16.0 48.0
4" 1.0 25.0 25.0
6" 1.0 50.0 50.0
8" 80.0
Total 376.0 155 1,020.0
Fire
Meter Size Customers Capacity Factor EDUs
4" - Fire Protection 21.0 25.0 525.0
6" - Fire Protection 10.0 50.0 500.0
8" - Fire Protection 11.0 80.0 880.0
Total 42.0 1,905.0
BARTLE WELLS ASSOCIATES 8
City of Willits – Water Rate Study 2023
4 WATER FINANCIAL PLAN

4.1 Water Financial Overview
BWA conducted an independent evaluation of water enterprise finances and concluded the previous rate increases have put the water enterprise in a sound financial position. Continual, gradual increases are projected to maintain its strong financial position.

The City relies almost solely on revenues from water rates to fund the costs of providing service. As such, water rates must be set at levels adequate to fund the costs of operating and maintaining the water system, fund necessary capital improvements to keep the water system in good operating condition.

4.2 Key Drivers of Rate Increases
The City is facing several manageable financial challenges that will drive the need for rate increases in upcoming years. Key drivers of future rate increases are summarized below.

Capital Improvement Funding Needs
The City’s water system requires a steady stream of repair and improvement projects. Accounting for construction cost inflation, the City anticipates funding approximately $6.1 million of capital improvement projects over the next 5 years.

Ongoing Operating Cost Inflation
The City faces annual cost inflation due to annual increases in a range of expenses including staffing, utilities, insurance, supplies, etc. On top of rate increases needed for capital improvements, annual rate increases are needed to keep revenues aligned with cost inflation and prevent rates from falling behind the cost of providing service. Water cost inflation has historically been higher than the Consumer Price Index (CPI) for consumer goods and services. Historically inflation has typically remained consistently around 3%, but recently inflation has reached forty-year highs with the CPI and ENR CCI exceeding 7% in 2022. It is not expected that inflation will remain at such high levels in the future and for the purposes of this rate study average annual inflation is projected to be 5%; in-line with the City’s budget inflationary projections.

Water Reserve Funds
Maintaining a prudent minimal level of fund reserves provides a financial cushion for dealing with unanticipated expenses, revenue shortfalls, and non-catastrophic emergency capital repairs. BWA developed a financial plan designed to maintain prudent reserve levels that are in-line with water utility industry standards.

Debt Service Coverage
Most municipal debt requires that the issuer generate net operating revenues of 1.25 times the total annual debt service payment or greater. This is referred to as “debt service coverage”. To support a strong credit rating and good financial health, the current BWA recommendsthe City maintain a minimum debt coverage ratio of 1.3 times the annual payment or greater.

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City of Willits – Water Rate Study 2023

4.3 Financial Plan Assumptions
The financial projections incorporate the latest information available and a number of reasonable and slightly conservative assumptions for planning purposes. Key assumptions include:

Revenue Assumptions
• Water rate revenues are based on estimated revenues for the current fiscal year. • Rates proposed to be adopted in July 2023 will be effective on August 1, 2023, with rate adjustments planned to become effective on July 1 of each of the subsequent four years. • To be conservative and ensure revenues will be sufficient, BWA assumed no annual growth. • Interest earnings are projected based on the annual beginning fund balance multiplied by the projected interest rate. The interest rate projections are based on recent and anticipated interest rates.

Expense Assumptions
• Operating and maintenance costs are primarily based on the 2023/24 budget. • Operating costs are projected to escalate at 5% per year to account for cost inflation. • Debt service projections are based on outstanding debt schedules and projected issuances of new debt. • Capital improvement costs are based on the most recent engineering cost estimates. Capital costs include a 5% annual construction cost inflation factor for the next five years.

4.4 Cash Flow Projections
Long-term cash-flow projections were developed based on assumptions and key drivers of future rate increases described above. The projections were used to determine the water utility’s annual revenue requirements and project required water rate revenue increases. The long-term cash-flow projections incorporate the latest information available from the City’s budget, annual reports, capital spending projections, and metered water demand data, as well as a number of reasonable assumptions developed with input from the City. The overall rate revenue increases shown for each of the following scenarios are designed to fund the City’s cost of providing service, maintain roughly balanced budgets, maintain healthy debt service coverage, and maintain prudent reserves. The projections indicate the need for increases for water rate revenues for each of the next five fiscal years. Actual impacts to customers’ water bills will vary based on meter size and water use, due to the outcome of the updated cost-of-service analysis.

In future years, the City can re-evaluate its finances and revenue requirements and adjust rates as needed based on updated projections. However, while the City always has the flexibility to implement rate adjustments that are lower than adopted pursuant to Proposition 218, future rates cannot exceed adopted increases without going through the Proposition 218 process again. Rates adopted pursuant to Proposition 218 are essentially future rate caps.

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City of Willits – Water Rate Study 2023
The following figure visually depicts the cash-flow projections with the proposed rate increases for the next five years. Projected expenses are summarized into key categories. The figure also shows the projected fund reserves at the end of each fiscal year.

Figure 2 –Projected Cashflow Graph
$0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28
Rate Funded Capital
Debt Service
O&M
Revenue
Reserves
City of Willits
Projected Water Revenues & Expenses ($ Millions)
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City of Willits – Water Rate Study 2023
Detailed, long-term, cash-flow projections for this scenario are shown in the following table.

Table 4 –Detailed Cash Flow Projections
Water Fund FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Reserves
Beginning Reserves $4,300,000 $4,327,089 $3,063,370 $2,916,121 $3,032,247 $3,246,148 Revenue Escalation
Rate Revenue Increase 6.5% 6.5% 6.5% 6.5% 6.5%
Revenues
Operating Revenue
User Charge Revenue $2,954,546 $2,954,546 $3,146,591 $3,351,119 $3,568,942 $3,800,923 Additional Revenue $192,045 $204,528 $217,823 $231,981 $247,060 Other Revenue 86,125 86,125 67,000 67,000 67,000 67,000 Interest on Reserves ________ ________ ________ ________ ________ ________ $10,952 $11,019 $7,860 $7,492 $7,782 $8,317 Total Operating Revenue $3,051,622 $3,243,735 $3,425,979 $3,643,434 $3,875,706 $4,123,300 Non-Operating Revenue
Grant Revenue $452,210
Use of Debt Proceeds ________ ________ ________ ________ ________ ________ $600,000 $400,000 $1,400,000 $1,200,000 Total Non-Operating Revenue $0 $452,210 $600,000 $400,000 $1,400,000 $1,200,000 Total Revenue $3,051,622 $3,695,945 $4,025,979 $4,043,434 $5,275,706 $5,323,300 Expenses
Total Operating Expenses $2,793,614 2,793,745 2,931,810 3,078,401 3,232,321 3,393,937 Non-Operating Expenses
Capital $125,000 $2,060,000 $1,092,000 $655,988 $1,528,065 $1,330,979 Existing Debt Service 105,919 105,919 105,919 105,919 105,919 105,919 New Debt Service ________ ________ ________ ________ ________ ________ $0 $0 $43,500 $87,000 $195,500 $304,000 Total Non-Operating Expenses $230,919 $2,165,919 $1,241,419 $848,906 $1,829,484 $1,740,898 Total Expenses $3,024,533 $4,959,664 $4,173,229 $3,927,307 $5,061,805 $5,134,835 Net Revenues $27,089 -$1,263,719 -$147,250 $116,127 $213,901 $188,465 Ending Reserves $4,327,089 $3,063,370 $2,916,121 $3,032,247 $3,246,148 $3,434,613 Debt Service Coverage (Target 1.3) 2.44 4.25 3.31 2.93 2.13 1.78 BARTLE WELLS ASSOCIATES 12
City of Willits – Water Rate Study 2023
5 COST-OF-SERVICE RATE DERIVATION
Article XIII D, Section 6 of the California Constitution (which was adopted by the voters in 1996 as a part of Proposition 218) requires that the City adopt only rates that meet a number of substantive requirements.

Specifically:
(1) Revenues derived from the water rates cannot exceed the funds required to provide water service. (2) Revenues derived from the water rates cannot be used for any purpose other than providing water service.
(3) The amount of the water rates imposed upon any parcel or person as an incident of property ownership cannot exceed the proportional cost of the service attributable to the parcel. (4) Water rates may not be imposed unless the water service is used by, or immediately available to, the owner of the property in question.

Each water customer in the City is charged both a monthly fixed rate and a volumetric rate based on the quantity of water delivered by the City to the customer. This reflects that (i) some system costs are based entirely on the actual quantity of water consumed, (ii) other system costs are fixed from the point of view of the City, but are a result of design decisions that were made to accommodate all users, including high-demand users, and (iii) some costs, particularly the cost of administering the water system, would be largely the same regardless of the volume of water use.

Water utilities have employed a wide range of approaches or perspectives for allocating and recovering their costs for providing service, often through a combination of fixed and variable charges. The percentage of revenues derived from the fixed and variable charges should be proportional to each system’s expenditures and must not exceed the cost of providing service.

Many of the City’s costs are fixed costs that do not vary by the level of service provided, such as operational and staff costs, as well as costs for building and maintaining infrastructure. Some of these costs are related to the number of customers, but most of the fixed costs are related to the total capacity of the water system. Fixed costs related to system capacity can reasonably be apportioned by meter size or variable, usage-based rate recovery in recognition that both units of measure reasonably reflect customer usage driving the City to incur capacity-related costs. For example, a share of the fixed cost of salaries related to water production can reasonably be recovered from usage-based charges as these costs are incurred to provide water supply to meet customer demand or from a fixed charge based on a customer’s meter size which reflects the magnitude of water a customer can pull from the water system. Likewise, debt service payments may be fixed annual costs, but it is reasonable to recover some of these costs from usage-based rates as the costs are incurred to fund infrastructure that will improve the water delivery system.

While there is no single correct approach, BWA believes that costs should be allocated within a reasonable range that reflects both a) underlying cost causation, to the extent such causation can reasonably be determined or BARTLE WELLS ASSOCIATES 13
City of Willits – Water Rate Study 2023
estimated, and b) the policy preferences of the agency in cases where a range of reasonable approaches can be justified.

5.1 Base-Extra Capacity Cost Allocation
The American Water Work Association (AWWA) is the largest association of water professionals in the world.

AWWA publishes the M1 Manual, titled "Principles of Water Rates, Fees, and Charges," which is widely recognized as the preeminent resource for setting water rates. The manual is consistently revised by leading professionals in the industry to incorporate the latest industry best practices and meet regulatory requirements.

The AWWA M1 Manual outlines two methods for deriving water rates, the base-extra capacity and commodity demand method. Both methods recognize that the cost of serving a customer depends not only on the total volume of water used, but also on peak-demand requirements.

The proposed rates presented within this rate study are developed using a base-extra capacity method. The baseextra capacity method was chosen because it ensures that customers with higher levels of water use, who place more demands on the water supply system, pay a proportionate share of the costs associated with providing that additional capacity. It also encourages conservation and ensures that those who use more water pay for the additional infrastructure, maintenance, and other costs required to meet their annual needs over the long term.

By allocating the incremental costs of providing extra-capacity in the system to those customers whose use necessitates it, the base-extra capacity method ensures that rates for average and below-average users do not include costs for capital investments and imported water supplies that they do not require. This method also provides an incentive for customers to conserve water, as they can reduce their bills by reducing their usage, while ensuring that the water system can continue to provide reliable service to all customers.

In using the base-extra capacity method, costs are typically separated into four cost components: (1) Base (average), (2) Extra Capacity, (3) Customer, and (4) Fire. As noted in the AWWA M1 Manual, in detailed rate studies, such as the one performed for this rate study, some of these elements might be broken down further into two or more subcomponents.

5.2 Functional Allocation
There must be a cost-based nexus between the revenue requirement from the cash flow and the proposed rates.

The nexus is created by allocating the expenses and offsetting non-rate revenues to functional components and then dividing each functional component’srevenue requirements by the allocations units most reasonably related to each function. A functional component reflects a grouping of the utility’s expenses whose magnitude is driven by the quantity of a specific unit-of-measure. For example, costs allocated to the customer functional component are driven by the number of customers served by the water enterprise.

The functional components used in this study are as follows:
• Capacity - Fixed costs are recovered per customer. Fixed costs or costs related to system capacity were allocated to this category.

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City of Willits – Water Rate Study 2023
• All Volume - Costs reasonably recovered volumetrically were allocated to this category. Volumetric costs are recovered per unit of volume (100 cubic feet (CCF)) based on all projected demand. • Base - Costs related to average volumetric use were allocated to this category. Volumetric costs are recovered per unit of volume (100 cubic feet (CCF)) based on all projected demand. • Peak - Costs related to peak volumetric use were allocated to this category. Volumetric costs are recovered per unit of volume (100 cubic feet (CCF)) based on all projected demand.

Related expenses and non-rate revenues were grouped into the following allocation categories before being allocated to each functional category:
• Distribution expenses include the operating and projected cash funded capital and additional debt service related to the City’s potable water distribution systems. These costs are recovered partially from Capacity, Average and Peak categories because the distribution system is sized for peak capacity. • Ground Water expenses include the operating and projected cash funded capital and additional debt service related to the pumping and treatment of ground water. These costs are recovered partially from Capacity, All Volume, Average and Peak categories because some costs are related to peak demand and some costs are incurred on a per unit basis.
• Surface Water expenses include the operating and projected cash funded capital and additional debt service related to the import and treatment of surface water. These costs are recovered partially from Capacity, All Volume, Average and Peak categories because some costs are related to peak demand and some costs are incurred on a per unit basis.
• Administration - Expenses and non-rate revenues were allocated 100% capacity functional component. • Storage - expenses consist of cash funded capital and additional debt service related to the construction of new storage tanks. These costs are recovered partially from Capacity, Average and Peak categories because the distribution system is sized for peak capacity.
• General Capital - expenses and non-rate revenues are allocated 50% to Capacity and 50% to All Volume because these costs are related to the overall capacity of the system which is driven by the projected volume of water sold.
• Debt - allocated 50% to Capacity and 50% to All Volume because these costs are related to the overall capacity of the system which is driven by the projected volume of water sold.

The following tables show a breakdown of the water utility’s expenses and offsetting revenues and how they are allocated by function. The proportional allocation is then applied to the rate revenue requirement so that the rates are proportional to the cost of service provided. To recover the allocated revenue requirements proportionally to the service provided, a unit cost must be derived. Critical to this step is using the unit which relates to the function. The allocation amounts are based on an average of the expenses over the next five years.

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City of Willits – Water Rate Study 2023
Table 5 – Functional Allocation

5.3 Water Rate Derivation
Monthly Fixed Service Charges
This charge applies to all active services. It recovers the Capacity functional component revenue requirement on a per EDU basis. The EDU varies by meter size. EDU ratios are based on the AWWA meter equivalent ratio for each meter size.

Monthly Water Use Charges
These charges apply to every unit of water sold. It recovers the All Volume functional component revenue requirement on a unit (CCF) basis. Non-residential have a uniform volumetric rate while residential customers have a two-tier rate structure.

The following table shows the water rate allocation units and total revenue requirement by functional component and the derivation of rates. Volumetric rates for each class and tier are calculated based on the actual volumes of average and peak use water billed in the previous year.

Allocation Category Expenses
Offsetting
Revenues
Allocation
Amount Capacity All Volume Average Peak Total
Distribution $1,108,161 $1,108,161 15% 58% 27% 100%
Surface Water $1,266,353 $1,266,353 15% 30% 38% 17% 100% Ground Water $219,939 $219,939 15% 30% 38% 17% 100%
Administration $622,514 $12,994 $609,520 100% 100%
Storage $258,530 $258,530 15% 58% 27% 100%
General Capital $351,188 $21,325 $329,863 50% 50% 0% 0% 100% Existing Debt $105,919 $105,919 50% 50% 0% 0% 100%
Functional Allocation $ $1,255,359 $663,779 $1,355,320 $623,827 $3,898,285 Functional Allocation % 32.20% 17.03% 34.77% 16.00% 100.00% Rate Revenue $3,146,591
Private Fire Allocation $123,474
Revenue Requirement $973,530 $514,760 $1,051,050 $483,778 $3,023,117 Projected 5-Year
Average
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City of Willits – Water Rate Study 2023
Table 6 – Water Rate Derivation
Allocation Units Capacity All Volume Average Peak

EDU CCF CCF
Residential Demand 1,976 146,901 130,455 16,446
Nonresidential Demand 1,020 109,752 96,874 12,878
Total Allocation Units 2,996 256,653 227,329 29,324
Revenue Requirement $973,530 $514,760 $1,051,050 $483,778 Unit Cost $325.00 $2.01 $4.62 $16.50
Volumetric Tier
Rate Calculation
%
Demand Demand Unit Rate
Revenue
Requirement
Volumetric
Rate
Residential Rate Derivation
Tier 1 (0-6 CCF) 60.0% 88,141 $584,372.18 $6.63
Average 100.0% 88,141 $6.63 $584,372.18
Peak 0.0% - $18.51 $0.00
Tier 2 (>6 CCF) 40.0% 58,760 $584,959.93 $9.96
Average 72.0% 42,314 $6.63 $280,544.47
Peak 28.0% 16,446 $18.51 $304,415.46
Nonresidential Rate Derivation
Uniform Rate 109,752 $880,646.40 $8.02
Average 96,874 $6.63 $642,274.62
Peak 12,878 $18.51 $238,371.78
Fixed Charge
Calculation
Customer
Charge
Monthly
Charge
Meter Size
5/8" $325.00 $27.08
3/4" $487.50 $40.63
1" $812.50 $67.71
1 1/2" $1,625.00 $135.42
2" $2,600.00 $216.67
3" $5,200.00 $433.33
4" $8,125.00 $677.08
6" $16,250.00 $1,354.17
8" $26,000.00 $2,166.67
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City of Willits – Water Rate Study 2023

5.4 Private Fire Line Charge Derivation
The following table shows the derivation of the monthly private fire line charge.

Table 7 – Private Fire Line Charge Derivation
Fire Connection Size Connections Capacity Factor EFU
Hydrants 321.0 50.0 16,050.0
4" - Fire Protection 21.0 25.0 525.0
6" - Fire Protection 10.0 50.0 500.0
8" - Fire Protection 11.0 80.0 880.0
Private Fire Subtotal 42.0 1,905.0
Total 363.0 17,955.0
Private Fire Charge
Calculation EFU
Annual Revenue 3,232,716
Main Utility Curve Ratio 0.22
Gross Revenue % 36%
Fire Revenue Requirement $1,163,777.75
Fire Revenue Requirement per EFU $64.82
PrivateCharge Calculation Capacity Factor Annual Rate Monthly Rate 4" - Fire Protection 25.0 $1,620.41 $135.03
6" - Fire Protection 50.0 $3,240.82 $270.07
8" - Fire Protection 80.0 $5,185.31 $432.11
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5.5 Proposed Water Rates
The following tables show a 5-year schedule of proposed water rates for each scenario.

Table 8 – Proposed Water Rates
Volumetric Rates FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 Existing Proposed Proposed Proposed Proposed Proposed
Single-Family Residential
Existing Structure Proposed Structure
(0-5 CCF) $0.00 (All Use) $5.75 $6.04 $6.35 $6.67 $7.01 (6-12 CCF) $4.77
(>12 CCF) $7.97
Non-Residential
Existing Structure Proposed Structure
(0-5 CCF) $0.00 (All Use) $5.75 $6.04 $6.35 $6.67 $7.01 (>5 CCF) $5.55
Monthly Fixed
Rates All
Customers FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 Meter Size Existing Proposed Proposed Proposed Proposed Proposed 5/8" $53.09 $32.30 $33.92 $35.62 $37.41 $39.29
3/4" $53.09 $32.30 $33.92 $35.62 $37.41 $39.29
1" $53.09 $32.30 $33.92 $35.62 $37.41 $39.29
1 1/2" $88.34 $64.60 $67.83 $71.23 $74.80 $78.54
2" $130.64 $103.36 $108.53 $113.96 $119.66 $125.65
6" $722.87 $646.00 $678.30 $712.22 $747.84 $785.24
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City of Willits – Water Rate Study 2023
6 REGIONAL RESIDENTIAL BILL COMPARISON
The following charts compare the water and sewer bills for a typical single-family home to those of other regional agencies. Rates can vary widely from agency to agency due to a wide range of factors. The survey shown is for comparative purposes only.

Figure 3 – Residential Bill Comparison
7 WASTEWATER FINANCIAL PLAN

7.1 Wastewater Financial Overview
BWA conducted an independent evaluation of wastewater enterprise finances and concluded the previous rate increases have put the water enterprise in a sound financial position. Continual, gradual increases are projected to maintain its strong financial position.

The City relies almost solely on revenues from water rates to fund the costs of providing service. As such, wastewater rates must be set at levels adequate to fund the costs of operating and maintaining the water system, fund necessary capital improvements to keep the water system in good operating condition.

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City of Willits – Water Rate Study 2023

7.2 Key Drivers of Rate Increases
The City is facing several manageable financial challenges that will drive the need for rate increases in upcoming years. Key drivers of future rate increases are summarized below.

Capital Improvement Funding Needs
The City takes a proactive approach to maintaining its water system, which requires ongoing repair and improvement projects. This report explores the financial plan and rates for two different capital scenarios.

Wastewater Reserve Funds
Maintaining a prudent minimal level of fund reserves provides a financial cushion for dealing with unanticipated expenses, revenue shortfalls, and non-catastrophic emergency capital repairs. BWA developed a financial plan designed to maintain prudent reserve levels that are in-line with industry standards.

Debt Service Coverage
The outstanding wastewater debt requires that the City generate net operating revenues of 1.2 times the total annual debt service payment or greater. This is referred to as “debt service coverage”. The wastewater enterprise appears to currently have a debt service ratio below 1.20x. The recommended rate increases are designed to bring the ratio above 1.30x.

7.3 Financial Plan Assumptions
The financial projections incorporate the latest information available and a number of reasonable and slightly conservative assumptions for planning purposes. Key assumptions include:

Revenue Assumptions
• Wastewater rate revenues are based on estimated revenues for the current fiscal year. • Rates proposed to be adopted in July 2023 will be effective on August 1, 2023, with rate adjustments planned to become effective on July 1 of each of the subsequent four years. • To be conservative and ensure revenues will be sufficient, BWA assumed no annual growth.

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City of Willits – Water Rate Study 2023
• Interest earnings are projected based on the annual beginning fund balance multiplied by the projected interest rate. The interest rate projections are based on recent and anticipated interest rates.

7.4 Cash Flow Projections
Long-term cash-flow projections were developed based on assumptions and key drivers of future rate increases described above. The projections were used to determine the wastewater utility’s annual revenue requirements and project required wastewater rate revenue increases. The long-term cash-flow projections incorporate the latest information available from the City’s budget, annual reports, capital spending projections, and metered water demand data, as well as a number of reasonable assumptions developed with input from the City. The overall rate revenue increases shown for each of the following scenarios are designed to fund the City’s cost of providing service, maintain roughly balanced budgets, maintain healthy debt service coverage, and maintain prudent reserves. The projections indicate the need for increases for water rate revenues for each of the next five fiscal years. Actual impacts to customers’ wastewater bills will vary based on meter size and water use, due to the outcome of the updated cost-of-service analysis.

7.5 Cash Flow Projection Scenarios
This report explores the financial plan and rates for two different capital scenarios which are as follows:
• Scenario 1 – Baseline CIP. This scenario reflects the baseline wastewater CIP and does not include a solar project.
• Scenario 2 – Baseline CIP and Solar Project. This scenario projects the baseline wastewater CIP plus an increase in capital spending due to the addition of a solar insolation project. In this scenario, after the solar project is completed, electricity costs are reduced by $260,000.

The City submitted an application to construct a solar project in time to qualify for more favorable pricing; however, the solar project is in the very preliminary stages. BWA ran a scenario to see what rate increases would likely be needed to support the project.

In future years, the City can re-evaluate its finances and revenue requirements and adjust rates as needed based on updated projections. However, while the City always has the flexibility to implement rate adjustments that are lower than adopted pursuant to Proposition 218, future rates cannot exceed adopted increases without going BARTLE WELLS ASSOCIATES 22
City of Willits – Water Rate Study 2023
through the Proposition 218 process again. Rates adopted pursuant to Proposition 218 are essentially future rate caps.

7.6 Cash Flow Projection for Scenario 1 – Baseline CIP
This scenario cash funds the projects in the baseline capital improvement plan and does not include a solar project.

This scenario demonstrates that 6.5% rate revenue increases are sufficient to fund the City’s operating expenses and the baseline CIP. It is important to keep in mind projections more than five years out are conservative and do not include grants and capital construction slowdowns.

The following figure visually depicts the baseline CIP costs per year.

Figure 4 – Scenario 1, Baseline CIP Spending
The following figure visually depicts the cash-flow projections with the proposed rate increases for the next five years. Projected expenses are summarized into key categories. The figure also shows the projected fund reserves at the end of each fiscal year.

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City of Willits – Water Rate Study 2023
Figure 5 – Scenario 1, Baseline CIP Cashflow
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City of Willits – Water Rate Study 2023
Detailed, long-term, cash-flow projections for this scenario are shown in the following table.

Table 9 – Scenario 1, Baseline CIP Detailed Cashflow
Wastewater Fund FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Reserves
Beginning Reserve Balance $4,790,941 $4,853,629 $4,642,816 $4,306,817 $3,909,537 $3,557,783 Revenue Escalation
Rate Revenue Increase 6.5% 6.5% 6.5% 6.5% 6.5%
Revenues
Operating Revenue
User Charge Revenue $2,369,583 $2,369,583 $2,523,606 $2,687,641 $2,862,337 $3,048,389 Additional Revenue $154,023 $164,034 $174,697 $186,052 $198,145 Other Revenue ________ ________ ________ ________ ________ ________ 1,003,800 1,017,031 1,013,507 1,012,667 1,011,674 1,010,794 Total Operating Revenue $3,373,383 $3,540,637 $3,701,148 $3,875,004 $4,060,063 $4,257,329 Total Revenue $3,373,383 $3,540,637 $3,701,148 $3,875,004 $4,060,063 $4,257,329 Expenses
Total Operating Expenses $2,409,598 $2,398,685 $2,518,619 $2,644,550 $2,776,778 $2,915,617 Non-Operating Expenses
Capital $0 $450,000 $619,500 $727,650 $729,304 $243,101 Existing Debt Service ________ ________ ________ ________ ________ ________ 901,098 902,765 899,027 900,085 905,736 900,782 Total Non-Operating Expenses $901,098 $1,352,765 $1,518,527 $1,627,735 $1,635,040 $1,143,883 Total Expenses $3,310,696 $3,751,450 $4,037,147 $4,272,285 $4,411,818 $4,059,500 Net Revenues $62,688 -$210,813 -$335,999 -$397,280 -$351,754 $197,829 Ending Reserve Balance $4,853,629 $4,642,816 $4,306,817 $3,909,537 $3,557,783 $3,755,612 Debt Service Coverage (Target 1.3) 1.07 1.26 1.32 1.37 1.42 1.49 BARTLE WELLS ASSOCIATES 25
City of Willits – Water Rate Study 2023

7.7 Cash Flow Projection for Scenario 2 - Full Capital with New Debt This scenario cash funds the projects in the baseline capital improvement plan and does a portion of the solar project. The remaining $2,000,000 of the solar project costs are debt financed. This scenario assumes the solar project causes an annual reduction of $260,000 in electricity expenses after the project is completed in FY 26. This scenario demonstrates that 7.0% rate revenue increases are needed in FY 24, FY 25, and FY 26 with 6% increases the final two years of the study to fund the City’s operating expenses, the baseline CIP, and the solar project. It is important to keep in mind projections more than five years out are conservative and do not include grants and capital construction slowdowns.

The following figure visually depicts the baseline CIP costs per year.

Figure 6 – Scenario 1, Baseline CIP Spending
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City of Willits – Water Rate Study 2023
The following figure visually depicts the cash-flow projections with the proposed rate increases for the next five years. Projected expenses are summarized into key categories. The figure also shows the projected fund reserves at the end of each fiscal year.

Figure 7 – Scenario 2 Projected Cashflow Graph
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City of Willits – Water Rate Study 2023
Detailed, long-term, cash-flow projections for this scenario are shown in the following table.

Table 10 – Scenario 2 Detailed Cash Flow Projections
Wastewater Fund FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Reserves
Beginning Reserve Balance $4,790,941 $4,853,629 $4,654,664 $4,343,990 $3,093,407 $2,885,235 Revenue Escalation
Rate Revenue Increase 7.0% 7.0% 7.0% 6.0% 6.0%
Revenues
Operating Revenue
User Charge Revenue $2,369,583 $2,369,583 $2,535,454 $2,712,936 $2,902,842 $3,077,012 Additional Revenue $165,871 $177,482 $189,906 $174,170 $184,621 Other Revenue ________ ________ ________ ________ ________ ________ 1,003,800 1,017,031 1,013,537 1,012,760 1,009,634 1,009,113 Total Operating Revenue $3,373,383 $3,552,485 $3,726,473 $3,915,602 $4,086,646 $4,270,746 Non-Operating Revenue
New Debt ________ ________ ________ ________ ________ ________ $2,000,000 Total Non-Operating Revenue $0 $0 $0 $2,000,000 $0 $0
Total Revenue $3,373,383 $3,552,485 $3,726,473 $5,915,602 $4,086,646 $4,270,746 Expenses
Total Operating Expenses $2,409,598 $2,398,685 $2,518,619 $2,644,550 $2,516,778 $2,642,617 Non-Operating Expenses
Capital $0 $450,000 $619,500 $3,550,050 $729,304 $243,101 Existing Debt Service 901,098 902,765 899,027 900,085 905,736 900,782 New Debt Service ________ ________ ________ ________ ________ ________ $0 $0 $0 $71,500 $143,000 $143,000 Total Non-Operating Expenses $901,098 $1,352,765 $1,518,527 $4,521,635 $1,778,040 $1,286,883 Total Expenses $3,310,696 $3,751,450 $4,037,147 $7,166,185 $4,294,818 $3,929,500 Net Revenues $62,688 -$198,965 -$310,674 -$1,250,583 -$208,172 $341,246 Ending Reserve Balance $4,853,629 $4,654,664 $4,343,990 $3,093,407 $2,885,235 $3,226,481 Debt Service Coverage Ratio 1.07 1.28 1.34 1.31 1.50 1.56 BARTLE WELLS ASSOCIATES 28
City of Willits – Water Rate Study 2023
8 WASTEWATER COST OF SERVICE ANALYSIS AND RATE DERIVATION BWA derived updated wastewater rates that account for both a) the overall rate increases identified in the financial projections, and b) proposed rate structure modifications. The proposed rates are designed to equitably apportion and recover costs from the City’s customer base. The basic methodology used to develop new rates includes the following steps:

Figure 8 – WW Cost of Service Analysis and Rate Derivation Process Derive Unit Rates for Wastewater Capacity, Flow & Strength Divide costs allocated for recovery from fixed capacity, flow and strength by total loadings for each functional component to derive unit rates for wastewater EDU, flow, BOD, and TSS. The unit rate per EDU is paid by all customers as a monthly fixed service charge.

Residential Rate Derivation
Allocate the revenue requirement for cost
recovery based on EDU and average winter
water use adjusted for the residential
return-to-sewer factor. Divide costs
allocated each category by their respective
Non-Residential Rate Derivation
Divide the revenue requirements for each
customer class by the projected water use
adjusted for the non-residential return-tosewer factor to determine a rate per kgal for each class.

Allocate Flow & Strength Costs to Customer Classes
Multiply unit rates by the wastewater flow and loadings of each customer class to determine the revenue
requirement of each class.

Estimate Wastewater Flow & Strength Loadings
The wastewater flow, BOD, and TSS concentrations for each class were multiplied by the billing units and balanced to fall within the range of recent WRF inflows and loadings.

Allocate Cost to Functional Component
Each cost was allocated to function:
fixed capacity (EDU), flow, BOD, and TSS.

BARTLE WELLS ASSOCIATES 29
City of Willits – Water Rate Study 2023

8.1 Flows and Loadings
The following table estimates the flows and loadings of each customer class based on analysis of recent winter and annual water consumption data and wastewater strength assignments for each customer class. • Residential flows per unit are based on analysis of historical winter water use data. Residential wastewater strength concentrations are based on estimates previously published by the State Water Resources Control Board (SWRCB). Residential wastewater strength concentrations have increased over the past decade as the volume of wastewater flow has decreased due to transition to low-flow toilets, waterefficient appliances, and other water conservation and efficiency measures. • Commercial wastewater flows are estimated based on winter metered water use adjusted to account for a 90% RTS factor. Wastewater strength assignments for commercial customer classes are largely based on strength estimates previously published by the SWRCB.

The resulting flow and strength projections for each class are shown on the following table and provide the basis for allocating costs and deriving equitable wastewater rates for each customer class.

Table 11 – Wastewater Flows and Loading

8.2 Functional Allocation
The next step in the cost of service analysis is to assign wastewater system costs in each allocation category for revenue recovery via the functional cost components of flow, BOD (biochemical oxygen demand), and TSS (total suspended solids). While there is no single correct approach for cost allocation, BWA believes that costs should be allocated within a reasonable range that reflects both a) underlying cost causation, to the extent such causation can reasonably be determined or estimated, and b) the policy preferences of the agency in cases where a range of reasonable approaches can be justified. This process is intended to proportionately allocate costs to each functional component to determine the revenue requirement for each component. The allocations to each functional component were based on input from City staff.

Sewer Units Est. CCF Flow Est. CCF Flow
with Growth Per Unit 90% Return hcf mg gpd BOD TSS BOD TSS RESIDENTIAL Dwelling Units
Single Family 2,018 5.8 140,453 105.07 287,852 300 300 263,090 263,090

NON-RESIDENTIAL
Low Strength per CCF 5,696 5,696 4.26 11,674 100 100 3,557 3,557 Medium Strength per CCF 28,083 28,083 21.01 57,555 230 230 40,330 40,330 High Strength per CCF 10,692 10,692 8.00 21,913 650 650 43,394 43,394 Total Commercial 44,471 33.27 91,142 315 315 87,280 87,280 TOTAL 2,018 184,924 138.33 378,994 304 304 350,371 350,371 Projected Wastewater Flow Strength (mg/l) Loadings (lbs) BARTLE WELLS ASSOCIATES 30
City of Willits – Water Rate Study 2023
The functional cost components are described as follows:
• Flow reflects costs associated with the volume of wastewater collected and treated. • BOD reflects costs associated with treating BOD.
• TSS reflects costs associated with treating TSS.

The following table shows a breakdown of the sewer utility’s expenses, how they are allocated and calculates the unit rates per unit of flow, BOD and TSS. The wastewater rate revenue requirements from the prior table for each functional component are divided by the units related to each function.

Table 12 – Scenario 1, Functional Cost Allocation
Functional Allocation
Categories Expenses
Offsetting
Revenues
Allocation
Amount Flow BOD TSS
Treatment $1,377,584 $988,959 $388,625 33.3% 33.3% 33.3% Collection $678,145 $0 $678,145 100.0%
Capital $846,606 $2,200 $844,406 76.0% 12.0% 12.0%
Existing Debt $901,679 $901,679 33.3% 33.3% 33.3%
New Debt $0 $0 $0 33.3% 33.3% 33.3%
Total $3,804,014 $991,159 $2,812,855 $1,749,995 $531,430 $531,430 Allocation % 62.21% 18.89% 18.89%
As All Other $302,426 $23,735 $326,161 62.21% 18.89% 18.89% Total $4,106,440 $1,014,895 $3,139,016 $1,952,913 $593,051 $593,051 Final Allocation 100.00% 62.21% 18.89% 18.89%
Rate Revenue Requirement $2,523,606 $1,570,041 $476,783 $476,783 Functional Allocation
Units Flow BOD TSS
(KGAL) (LBS) (LBS)
Demand Units 184,924 350,371 350,371
Revenue Requirement $1,570,041 $476,783 $476,783
Unit Cost ($/Unit) $8.49 $1.36 $1.36
Projected 5-Year
Average
BARTLE WELLS ASSOCIATES 31
City of Willits – Water Rate Study 2023
Table 13 – Scenario 2 Functional Cost Allocation

8.3 Flow and Strength Revenue Requirement by Class
Revenue requirements for each customer class are calculated by multiplying the unit rates for flow, BOD and TSS from the volume of wastewater flow and loadings associated with each class.

Functional Allocation
Categories Expenses
Offsetting
Revenues
Allocation
Amount Flow BOD TSS
Treatment $1,270,984 $988,959 $282,025 33.3% 33.3% 33.3% Collection $678,145 $0 $678,145 100.0%
Capital $1,411,086 $2,200 $1,408,886 52.0% 24.0% 24.0%
Existing Debt $901,679 $901,679 33.3% 33.3% 33.3%
New Debt $71,500 $0 $71,500 33.3% 33.3% 33.3%
Total $4,333,394 $991,159 $3,342,235 $1,829,167 $756,534 $756,534 Allocation % 54.73% 22.64% 22.64%
As All Other $302,426 $23,015 $325,441 54.73% 22.64% 22.64% Total $4,635,820 $1,014,175 $3,667,676 $2,007,277 $830,199 $830,199 Final Allocation 100.00% 54.73% 22.64% 22.64%
Rate Revenue Requirement $2,535,454 $1,387,625 $573,914 $573,914 Functional Allocation
Units Flow BOD TSS
(KGAL) (LBS) (LBS)
Demand Units 184,924 350,371 350,371
Revenue Requirement $1,387,625 $573,914 $573,914
Unit Cost ($/Unit) $7.50 $1.64 $1.64
Projected 5-Year
Average
BARTLE WELLS ASSOCIATES 32
City of Willits – Water Rate Study 2023
Table 14 – Scenario 1, Flow and Strength Revenue Requirement by Class Table 15 – Scenario 2, Flow and Strength Revenue Requirement by Class Wastewater Annual
Flow Flow BOD TSS Sewer
hcf BOD TSS $8.49 $1.36 $1.36 Charges
RESIDENTIAL 140,453 263,090 263,090 $1,192,472 $358,012 $358,012 $1,908,496 NON-RESIDENTIAL 44,471 87,280 87,280 $377,569 $118,771 $118,771 $615,111 TOTAL 184,924 $1,570,041 $476,783 $476,783 $2,523,606
Wastewater Unit Costs
Strength (lbs)
Wastewater Annual
Flow Flow BOD TSS Sewer
hcf BOD TSS $7.50 $1.64 $1.64 Charges
RESIDENTIAL 140,453 263,090 263,090 $1,053,924 $430,947 $430,947 $1,915,819 NON-RESIDENTIAL 44,471 87,280 87,280 $333,701 $142,967 $142,967 $619,635 TOTAL 184,924 $1,387,625 $573,914 $573,914 $2,535,454
Wastewater Unit Costs
Strength (lbs)
BARTLE WELLS ASSOCIATES 33
City of Willits – Water Rate Study 2023

8.4 Domestic Rate Derivation
Residential rates are derived by dividing the total amount of costs designated residential rate recovery by the total number of residential fixed billing units.

Table 16 – Scenario 1, Domestic Rate Derivation
Table 17 – Scenario 2, Domestic Rate Derivation

8.5 Non-Residential Volumetric Rate Derivation
The following table calculates volumetric rates for each commercial customer class by dividing the revenue requirements for each class by the volume of billable usage applicable to each class. The volume of billable use for each class reflects a 90% of winter flow. Some customers receive the minimum charge so the rate derivation must adjust for billable flows.

Table 18 – Scenario 1, Non-Residential Billable Flows and Loading Residential Revenue Requirement 2023/24 $1,908,496
Adjusted Residential Dwelling Units 2,018
Rate per Dwelling Unit
Annual $945.74
Monthly $78.82
Residential Revenue Requirement 2023/24 $1,915,819
Adjusted Residential Dwelling Units 2,018
Rate per Dwelling Unit
Annual $949.37
Monthly $79.12
Sewer Units Est. CCF Flow Est. CCF Flow
with Growth Per Unit 90% Return BOD TSS
NON-RESIDENTIAL Accounts
Low Strength per CCF 5 varies 5,696 3,557 3,557
Medium Strength per CCF 250 varies 23,555 33,827 33,827 High Strength per CCF 44 varies 10,652 43,230 43,230
Total Commercial 299 80,614 80,614
Loadings (lbs)
BARTLE WELLS ASSOCIATES 34
City of Willits – Water Rate Study 2023
Table 19 – Scenario 1, Revenue Requirements
Table 20 – Scenario 2, Revenue Requirements
Table 21 – Scenario 1, Non-Residential Rate Derivation
Wastewater Annual Annual
Flow Flow BOD SS Sewer Sewer
hcf BOD SS $8.49 $1.36 $1.36 Charges Charges

NON-RESIDENTIAL
Low Strength per CCF 5,696 3,557 3,557 $48,361 $4,840 $4,840 $58,041 10.4% Medium Strength per CCF 23,555 33,827 33,827 $199,987 $46,032 $46,032 $292,050 52.3% High Strength per CCF 10,652 43,230 43,230 $90,435 $58,827 $58,827 $208,089 37.3% Total 39,903 80,614 80,614 $338,783 $109,699 $109,699 $558,180 100% Wastewater Unit Costs
Strength (lbs)
Wastewater Annual Annual
Flow Flow BOD TSS Sewer Sewer
hcf BOD SS $7.50 $1.64 $1.64 Charges Charges

NON-RESIDENTIAL
Low Strength per CCF 5,696 3,557 3,557 $42,742 $5,826 $5,826 $54,394 9.7% Medium Strength per CCF 23,555 33,827 33,827 $176,751 $55,409 $55,409 $287,570 51.0% High Strength per CCF 10,652 43,230 43,230 $79,928 $70,812 $70,812 $221,551 39.3% Total 39,903 80,614 80,614 $299,421 $132,047 $132,047 $563,515 100% Wastewater Unit Costs
Strength (lbs)
Total Non-Residential Revenue Requirement 2023/24 $615,111 Minimum Charge Customers 160
Minimum Charge $945.74
Minimum Charge Revenue $151,317.80
Volumetric Non-Residential Revenue Requirement $463,792.83 Non-Residential Class
Volumetric
Revenue
Requirement
Volumetric
Revenue
Requirement Billing Units Rate $/ CCF*
Low Strength per CCF 10% $48,226.26 5,696 $8.47
Medium Strength per CCF 52% $242,665.09 23,555 $10.30
High Strength per CCF 37% $172,901.47 10,652 $16.23
*Non-Residential rate applied to annualized winter (Dec-Mar) usage BARTLE WELLS ASSOCIATES 35
City of Willits – Water Rate Study 2023
Table 22 – Scenario 2, Non-Residential Rate Derivation

8.6 Proposed Wastewater Rates
The following table shows a 5-year schedule of proposed wastewater rates. Proposed domestic rates are based on the wastewater rates derived for 2026/27 with rates in the intervening years phased in even increments. The rates are designed to recover the City’s costs of providing wastewater service while achieving roughly balanced budgets in upcoming years.

Table 23 – Scenario 1, Proposed Wastewater Rates
Total Non-Residential Revenue Requirement 2023/24 $619,635 Minimum Charge Customers 160
Minimum Charge $949.37
Minimum Charge Revenue $151,898.42
Volumetric Non-Residential Revenue Requirement $467,736.97 Non-Residential Class
Volumetric
Revenue
Requirement
Volumetric
Revenue
Requirement Billing Units Rate $/ CCF*
Low Strength per CCF 10% $45,148.87 5,696 $7.93
Medium Strength per CCF 51% $238,693.31 23,555 $10.13
High Strength per CCF 39% $183,894.78 10,652 $17.26
*Non-Residential rate applied to annualized winter (Dec-Mar) usage Wastewater Charges FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Current Projected Projected Projected Projected Projected Residential / Minimum
Charge Per EDU $888.40 $945.74 $1,007.21 $1,072.68 $1,142.41 $1,216.67 Nonresidential Volumetric Charges
Low Strength per CCF $7.94 $8.47 $9.03 $9.62 $10.25 $10.92 Domestic Strength per CCF $9.69 $10.30 $10.97 $11.69 $12.45 $13.26 High Strength per CCF $15.18 $16.23 $17.29 $18.42 $19.62 $20.90 BARTLE WELLS ASSOCIATES 36
City of Willits – Water Rate Study 2023
Table 24 – Scenario 2, Proposed Wastewater Rates

8.7 Regional Wastewater Rate Survey
The following charts compare the wastewater and sewer bills for a typical single-family home to those of other regional agencies.

Table 25 – Sewer Rate Survey
Wastewater Charges FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Current Projected Projected Projected Projected Projected Residential / Minimum
Charge Per EDU $888.40 $949.37 $1,015.83 $1,086.94 $1,152.16 $1,221.29 Nonresidential Volumetric Charges
Low Strength per CCF $7.94 $7.93 $8.49 $9.09 $9.64 $10.22 Domestic Strength per CCF $9.69 $10.13 $10.84 $11.60 $12.30 $13.04 High Strength per CCF $15.18 $17.26 $18.47 $19.77 $20.96 $22.22 BARTLE WELLS ASSOCIATES 37
City of Willits – Water Rate Study 2023

APPENDIX A
Water Rate Study Tables
BARTLE WELLS ASSOCIATES 38
City of Willits – Water Rate Study 2023

APPENDIX B
Wastewater Rate Study Tables
1 10a
Monthly Achievements & Activities
• Staff approved a land use agreement with CALFIRE to utilize our airport for this year’s fire season, if needed.
• Kenan O’Shea, Thomas Gallups, and Cathy Moorhead held our weekly airport site visit to determine upcoming projects that need to be completed – the following projects were determined:
 Mow/weed grounds.
 Crack Burn – tiedown and hangar areas.
 Removal of small trees.
 Order new hangar numbers.
 Install rock on the old fire line to help smooth out the area.  Look into agreement with Parlin Forks for brush and tree removal and cut in a fire lane along homes on Madrone.
• Maintenance crew continue to conduct their weekly inspections. In April the crew cleared bushes and small trees from both ends of the runway and around the segmented circle. As they are preparing the circle for repair in the next month or so. The crew is also preparing the tiedown and hanger area for crack burning to remove weeds.
• Preparing for our annual inspection from the DOT (Department of transportation). • Continuance from the March 26, 2025, Federal Aviation Administration (FAA) response with respects to Paul Trexel v. City of Wiliits, CA – FAA Docket No. 16-23-07.

The FAA Ordered the City to present a Corrective Action Plan by May 11, 2025, for the current violation of its federal obligation regarding Grant Assurance 19, Operation and Maintenance by failing to prevent pedestrians/unauthorized access to the Airport. Therefore, city staff, airport attorney and airport consultants prepared a response that the City will take the following actions over the next year:
 Security – Propose that the Willits City Council adopt an ordinance prohibiting unauthorized use of O28 and making such use punishable as a misdemeanor (this was strongly recommended by the Director, as other cities have his in their ordinance). Staff expects to place this item on the City Council’s agenda for its July/August meeting.
 Evaluate the need to install additional signage to warn people that pedestrians and vehicles may not access or use O28 except for aeronautical purposes or as expressly permitted by the City.
 Strictly enforce current rules prohibiting airport tenants from sharing gate access codes or otherwise allowing unauthorized non-aeronautical users to access O28.

Airport April 2025 | Report
2  Regularly inspect the gate and fencing to assure they are operating and in good repair.
 Evaluate whether additional rules or ordinances are warranted as part of a comprehensive process to develop Rules and Regulations and Minimum Standards for O28, as discussed below.
 Airport Rules and Staffing - Request City Council approval to issue a Request for Proposal (RFP) for professional services to update existing ordinances and establish Rules, Regulations, and Minimum Standards for the Airport, and to conduct a Rate Study and Airport Assessment. Staff expects to place this item on the City Council’s agenda for its July/August meeting.
 The RFP will specify a goal of improving security at the airport and the imposition of penalties and other enforcement mechanisms designed to reduce incidents of unauthorized public access to the airport and runway.
 Enter a formal contract with the selected candidate with a clearly defined scope of work and deliverables. A projected date of completion will also be established in the contract term. The City is targeting 6 months from the City Council approval date to one year for documents to be completed. In researching the typical industry timeline, a Rate Study and Airport Assessment can normally be completed within 6 months, and adopting Rules and Regulation typically takes up to one-year.  Assign a staff maintenance technician to the Airport who will continue to make scheduled visits to the Airport to inspect the security camera system and control room to ensure it is functioning correctly, inspect all gates, fences and access points to make sure they are secure and there is no evidence of tampering. The Airport Manager and Operations Supervisor also make weekly and weekend visits, talk with tenants and review the grounds. The Willits Police Department will continue to patrol the Airport as often as possible to monitor compliance and address any issues.

These improvements were emailed to the Federal Aviation Administration on May 9, 2025.

Project Updates
• As of this report all projects have been completed.

Staffing Items
• No items to report.

Budget Status
• No items to report.

Focus for Next Month
• Continuing preparing the grounds for the DOT Annual Inspection. • Start on the improvement from the FAA Determination Response Letter. 1 Monthly Achievements & Activities
• Issued eleven Building Permits .......................................Thirteen in March. • Opened eight Code Enforcement Cases .....................Eight in March. • Closed eight Code Enforcement Cases........................Eight in March. • Total of 44 active Code Enforcement Cases...............44 in March. • The Department required an average of 25 calendar days to issue March Building Permits.  Over the counter Permits (reroofs/minor electrical) are typically issued on the day of submission and are not included in the average processing timeline.  Timeline includes time for Fire Department to complete required review for certain permits.

Project Updates
• Caltrans Clean California Grant (Beautify Willits Project):
o The 2nd annual Clean Canvas was held on Saturday, April 19th at Bud Snider Park. o Final design and specification for the new pavilion and bathroom remodel for Bud Snider Park are anticipated to be completed by mid-June
o The City put out a call to artists for our mural project at Recreation Grove. Over 100 votes were tallied, and the winning 2 artists will be commissioned to paint their mural on a canvas attached to the Recreation Grove stage upon Council review an approval at an upcoming Council meeting.
o New playground equipment was ordered and received. Equipment is expected to be installed Fall 2025.
o Completed grant reimbursement request and quarterly project report. • Willits Housing Rehabilitation Program:
o Still awaiting release of PLHA funds ($119,647) from State to support 2nd round of program funding.
o Working with contractors and property owners to fund and complete home improvements for the 5 property owners that were awarded funding in the 1st round of program funding. • Land Use Element Update
o Grant closeout and full reimbursements completed.
• Mobile Vendor Ordinance
o The Ad Hoc Committee held an initial meeting with staff. Committee discussed idea of inviting food trucks to set up at Bud Snider Park on a Thursday or Friday for a six-month trial period to assess interest and evaluate impacts.
• RCHDC Affordable Housing Development
o Held a community meeting on April 2nd to provide information and solicit feedback on the prospective 62-unit housing development and alternative transportation improvements (i.e. sidewalks, safety enhanced crosswalks) to be funded by the Affordable Housing and Sustainable Communities (AHSC) Grant.

Community Development April 2025 | Report
2 • Sphere of Influence/LAFCO
o Submitted City SOI Amendment application to LAFCO.
o LAFCO modified work plan to include update to Willits Municipal Service Review. o No timeline provided by LAFCO but update of MSR and review of SOI application will be processed concurrently.

Staffing Items
• No items to report.

Budget Status
• No items to report.

Focus for Next Month
• Land Use Element Update:
o Finalize Development of Mixed-Use Zoning Districts and related recommendations per adopted policies in the General Plan Land Use Element
• Clean California Grant:
o Organize free dump day where City residents can receive vouchers to dump household waste. o Coordinate playground design including drainage improvements, equipment location and new rubberized pathways.
• CDBG NOFA
o Continue to develop application to compete for next round of Community Development Block Grant (CDBG) grant funds.
o Present project ideas and opportunities for next round of CDBG grand funding at Council meeting
o Community meeting to discuss CDBG opportunities scheduled for May 27th at 5:30 in Council Chambers.
• Affordable Housing and Sustainable Communities (AHSC) Grant o Continue to work closely with RCHDC to develop an AHSC grant application to support construction of 62 housing units and alternative transportation improvements including new sidewalks and a new bus stop as well as repair and upgrades of existing sidewalks and bus stops.
o Support submission of HOME Program application to HCD to support project. • Mobile Vendor Ordinance
o Work with Ad Hoc Committee to develop recommendations for a mobile vendor ordinance. o Communicate with neighborhood around Bud Snider Park about prospective food truck trial period.
• Business License Program
o Continue to fine tune business license program to create further process efficiencies and expedite review process.
o Develop standard process and implement tracking software for collecting business license taxes to support Finance Department.
• Code Enforcement
o Courtesy letters will be sent out to property owners who present a fire risk due to high grass/vegetation.
3 Monthly Achievements & Activities
• Presented Audit 2022-23 for council.

Project Updates
• Springbrook Implementation:
o Began setting up position control for the HR system.
o Uploaded the fund balances for the Springbrook software system. o Project Management Module review is in progress.
o Staff expects to go live with utility billing in June.

Staffing Items
• Actively working on the realignment of the Finance Department. • Bank Reconciliation completed for FY 2023/2024 and will start the development of Schedules and scrubbing numbers for remaining entries that align the programs correctly.

Budget Status
• Reviewing the Capital Improvement Plan to rank active and proposed projects for FY 25-26 Budget.
• Staff expects to compose an annual Budget instead of a biennial version. • Prepared Department worksheets.

Focus for Next Month
• Auditors expect to have the FY 23-24 Audit by early June due to updating of fund balances, and Mapping of new Springbrook Software system for upload.
• Budget for FY 2025-26
• FY 23-24 Audit.
• Springbrook reflection on Utility Billing implementation and process orientation.

Finance April 2025 | Report
Monthly Achievements & Activities
April 2024 2025
911 Calls Received 47 72
Calls for Service 492 573
Cases 58 50
Arrests 25 21
Citations 28 27
Traffic Stops 81 57
Project Updates
• As staffing allows - continued traffic safety education and enforcement, emphasizing school zones, pedestrians, speeding, and passing to the right violations. • Continued deployment of the speed awareness radar trailer. • Two new patrol cars are in the process of being outfitted with emergency equipment. Precision Wireless will is scheduled to upfit.
• Providing extra patrols in city parks as time allows. • Altavista (radio, 911, cad/rms upgrade vendor) has completed their Phase 2 draft report for recommendations.

Staffing Items
• Two Police Officer Recruits are scheduled to attend the Police Academy starting July 21st. • One Police Dispatcher Candidate is in the background process. • The Department continues to focus on an ongoing recruitment effort to fill vacancies for Police Officers, Dispatchers, and Community Service Officers.

Training
Sergeant Avalos attended Arrest and Control Technique Instructor Course.

Officer Gale attend “Red Dot” (Laser Sight) Firearms Instructor Course.

Police Department April 2025 | Report
1 Monthly Achievements & Activities
• Staff met with the director of the Farmer’s Market and adjustments were made to accommodate the return of the Market to The City Park. Traffic control and signage were agreed upon, additional waste cans were placed on site, and the Market is now operating weekly at the park. • Several streets, including Main St. and Commercial St. were weeded, clearing clump grass and vegetation from the sidewalks and right of ways. City Hall and the Justice Center were also weeded and trimmed as needed. Mowing and weed abatement was conducted throughout the city, addressing alley ways, ditch lines, bridge abutments, and roadsides. • The Haehl Creek Walking Trail was mowed for clearance. • The Maintenance crew spent several days at the Airport, clearing bushes and small trees along the runway ends and around the segmented circle. The tie down and movement area was swept for FOD, and debris was hauled away in preparation for the annual DOT (Department of Transportation) inspection.
• Two new full-size goals and nets were purchased and installed at the Soccer Field. • Community Development and the Maintenance Department collaborated to facilitate the city’s annual compost giveaway to coincide with Earth Day events. Multiple loads were delivered to the Skate Park parking lot for public use.
• Staff worked with the Chamber and local responding agencies to plan, prep, and coordinate for the annual Memorial Day Car Show.
• Staff worked with the local Food Bank to draft and implement a traffic control plan in attempts to support their efforts and reduce congestion on Railroad Avenue during the weekly food giveaways. The Food Bank offers boxes of food to the community on Wednesdays and Fridays, and the support and assistance offered by the city will hopefully reduce the traffic congestion and improve both vehicle and pedestrian safety. Staff will continue to monitor the situation and make additional recommendations if needed.
• Startup of the Syserco Solar Project. Staff helped prep around City Hall in preparation of addition solar for the building.

Project Updates
• A land use agreement for the Airport was approved and filed with CALFIRE. • The new landscape on Blosser Ln. was serviced, as well as the Wood St. Parking Lot. • Irrigation to city fields, trees and parks has begun. Seasonal sprinkler repairs and replacement as needed are being conducted throughout the facilities. City maintained planters have been weeded and are being refreshed.
• Siding repairs and trim work are in progress on the portable modular office building at the Corp.

Yard.

Services & Facilities APRIL 2025 | Report
2 • The City established a work agreement with Parlin Forks to provide inmate work crews on City properties, for the first time in several years. The crew will be utilized for hand work and labor at various locations, including weed abatement on the large ditch line adjacent to Glenmark Storage at the South end of town.
• The city received a donation of wood chips for refreshing the park strips along E. Commercial St. and within the City Park systems. Mendocino Materials on N. Lenore made a generous contribution. This is annual following the seasonal flooding, and the crews work to weed and refresh the areas within the city properties and right of ways along the E Commercial St. corridor for athletic season and summer events.
• Variable message boards were deployed in advance of the Car Show and also used to advise of the upcoming Hi-Lo Siren drill being conducted by the WPD. • Multiple water leaks and sewer collection system repairs were performed by the maintenance crew, see Utility Report for more details.
• Two (used) utility-style service trucks were purchased for the Maintenance Department to replace two worn out vehicles.
• A new Backhoe and Tractor with Boom Mower attachment were also purchased to increase operational capacity. These vehicles will allow the various service departments to better support each other in respective related tasks.

Staffing Items
●Nigel Swinney acquired a California State Pool Operators License and will be the lead on maintaining the City Pool this Summer.

Budget Status
• No Report
Focus for Next Month
• City wide vegetation management: Roadside mowing will continue as areas firm up to allow access, and grass continues to grow from late season rains. This will be ongoing for several months.
• Continue Athletic Field aeration, weed abatement, and turf care. Baseball is well underway. • Brushwork and debris removal at various locations on the Water Plant property, including clearing out the Upper Wier and around the back wash ponds. • Repaint the restroom changing benches at the City Pool. • Assist in facilitation and clean up after the Memorial Day Car Show. • Mowing of the Airport runway and surrounding property. • Continue mulch bed weeding and refreshing.
• Plant additional trees at Hael Creek Park and finish installing park name signs. • Work at the Airport clearing bushes and small trees along the runway ends and around the segmented circle. Sweep the tie down area and runways for FOD, and haul away down debris in preparation for the annual DOT (Department of Transportation) inspection. 1 Monthly Achievements & Activities
• WWTP operators assisted PW with sink holes on Raymond Ln and North St. Found cracked sewer lateral on North St.
• Completed sewer lateral inspections in the W. Mendocino corridor. • Retrieved three- and one-half foot root ball in the Brooktrails sewer transmission line in the Mill Creek Dr area.
• Operators worked with Apex and Primex on SCADA outages at WWTP. • Repaired concrete for keypad for the gate at the WWTP. • Operators assisted PW with storm drain jetting on McKinley St. • Repaired and installed new sewer clean-out on W. Mendocino. • WWTP operators assisted the water department with the annual flushing program throughout the water distribution system.
• Eleven manholes were inspected in the sewer collection system, seven were repaired. • Annual California Toxic Rule sampling is completed for WWTP. • Annual irrigation, groundwater and field samples completed from all seven designated sites at WWTP.
• Submitted Q1 report to the SWRCB for WWTP.
• Completed six sewer laterals for home sales.
• Dewatered, added air and replaced leaking air fitting at the Northbrook water distribution pump station.
• Replaced SC200 faceplate on filter #2 turbidimeter.
• Monthly exercising of the back-up generators at all water distribution pump stations. • Operators assisted utility meter reader with monthly Hi/Low read list and non-payment shutoffs. • Replaced broken feed line to the Ferric Chloride chemical feed pump. • Worked with Ft. Bragg Electric on backwash pump (BW) at the SWTP. • Replaced fuse, relays and ordered motor starter for BW pump at SWTP. • Grounds maintenance completed at Maple St and Bittenbender pump stations sites. • Drained and cleaned the stilling well on the solids up flow contact clarifier at SWTP. • Repaired water valve can on Mill Creek Dr.

Project Updates
• Ongoing: Fats, Oils and Grease (F.O.G.) program throughout the sewer collection system. • Ongoing: Sewer lateral inspection program.

Utilities April 2025 | Report
2 • Ongoing: Water meter replacement program.
• Ongoing: Grounds maintenance at Water/Wastewater facilities. • Annual water main flushing program update: Flushing completed on the east side of town.

Approximately five flushing days left on the west side of town to complete the 2025 flushing program.
• Ordered new 2025 backhoe for the Services and Facilities department to replace the 2002 Caterpillar model and surplus it to SWTP for watershed and road maintenance. (12-week lead time)
• Received new M6 Kubota tractor and mower for the replacement of Heston at the WWTP for use of mowing grounds at the facility and use for application of annual bio-solids into the 18- acre sludge field. The mower is 7 weeks out.
• Received completed upgraded sewer camera truck hardware and software from WECO Company. Training is scheduled for the first week in June. • Reservoir Capacity: Morris 662-acre feet and Centennial 638-acre feet equate to 100-percent of full capacity (May 16th). Both reservoirs are overtopping. • April 2025 Water Usage: SWTP: 12,246,829 MG. April 2024: 14,924,959 MG.

GWTP: 3,600,000 MG. April 2024: 0 MG.

Totals: 15,846,829 MG. April 2024: 14,924,959 MG.
• Non-Potable Water Usage [Truck Fill Station]: 31,074 K/Gals. April 2024: 22,535 K/Gals. • April 2025 Wastewater Treatment Plant Flows: 48,141,988 MG.

Staffing Items
• Water Operator III Drew Gillespey has moved on to pursue another career. Drew was an integral part of the water treatment plant team. Thank you for your commitment to the city for the last three years.
• Wastewater operator II Adam Simental attended the California Rural Water Associations annual water and wastewater Expo in S. Lake Tahoe the last week in April.

Budget Status
• In Progress.

Focus for Next Month
• Schedule C.C. Overra Construction to do a reinforced permanent fix on the Upflow Solids Contact Clarifier at the SWTP. April scheduled for a tentative date. • Scheduled Westec to replace Filter #2’s aluminum screens with the purchased stainless-steel screens. This is the last filter of three that need to be replaced. • Receive quotes for filter media replacement at SWTP for Trident Filters from Westec. Funds budgeted in FY 25/26.
• Complete the annual water mainline and valve exercising program for 2025. • Complete the operations and CIP budget for the Water and Wastewater enterprise funds.

Willits City CouncilJune 11, 2025

Willits City Council
June 11, 2025