Willits City Council
July 23, 2025

111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org

WILLITS CITY COUNCIL
AGENDA
JULY 23, 2025 | 6:30 PM | CITY COUNCIL CHAMBERS

1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.

2. PUBLIC COMMUNICATIONS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on the agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

Members of the public are asked to observe the rules of decorum. While the City Council welcomes public criticism of policies, procedures, programs, or services of the agency; behavior that disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and that includes, but is not limited to use of profanity, slurs, yelling from the audience, threatening remarks, physically threatening conduct, or physical or verbal displays of disrespect, will not be tolerated and the individual will be removed immediately.

3. PUBLIC MATTERS

4. ENACTMENT OF ORDINANCES
a. None.

5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.

The following items as presented are before the City Council for approval or denial:
a. City Council Minutes:
i. June 25, 2025 – Special Meeting
ii. June 25, 2025 – Regular Meeting
Willits City Council Agenda – July 23, 2025.

b. Adoption of County of Mendocino Services Agreement for Animal Control Services within the City of Willits in an amount not to Exceed $24,732.00. c. Adopt a Resolution Authorizing Continuation of Municipal Operations of Another Thirty (30) Days Based upon the Fiscal Year 2024-2025 Budget.
d. Adopt a Resolution to Increase Appropriations for a Transfer of Measure K Funds to the General Fund, in the Amount of Two Million Dollars ($ 2,000,000), to Cover the Shortfall of General Fund Expenses.
e. Adopt a Resolution for SHN Engineering Proposal for Construction Materials Testing and Geotechnical Engineering Services for the Rail with Trail Project 2021-03 for the Amount of $120,275.000.

6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest. a. Accounts Payable Activity Report: May 2025.
b. Building Permit Activity Report: May 2025.
c. Business License Activity Report: May 2025.

7. COMMISSIONS, AGENCIES AND AUTHORITIES
The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency.

8. CITY MANAGER REPORTS AND RECOMMENDATIONS
a. Verbal Reports – No Action.
i.

9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Discussion of Potential Improvements to State Highway 20 Through Willits as Part of the Caltrans 2028 Shopp Project and Direction to Staff on Community Outreach.

Presenting staff member: Dusty Duley, Community Development Director. b. Discussion and Possible Action on Variance Request #v-25-01 to Reduce the Rear Yard Setbacks at 124 State Street.

Presenting staff member: Swetha Hiranya Venuturupalli, Senior City Planner

10. DEPARTMENT MONTHLY REPORTS – (presented at the second meeting of each month)
a. Airport. b. Community Dev. c. Finance. d. Police Dept. e. Services & Facilities. f. Utilities.

11. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS

12. GOOD & WELFARE

13. CLOSED SESSION NOTICE
a. None.

14. ADJOURNMENT
Willits City Council Agenda – July 23, 2025.

Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90- days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.

I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.

Dated this 18th day of July 2025.

Delores Pedersen, City Clerk
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7113 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.

Additional Meeting Information for Interested Parties
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM. 111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

WILLITS CITY COUNCIL

MINUTES
WEDNESDAY JUNE 25, 2025
Mayor Alllman called a regular meeting of the City Council to order at 6:30 p.m., in Council Chambers. The meeting was preceded by the pledge to the flag.

Roll Call: Councilmembers Gerardo Gonzalez, Larry Stranske, Vice Mayor Matthew Alaniz and Mayor Tom Allman were present.

Also present were staff members: Rod Wilburn, Interim City Manager; Cathy Moorhead, Assistant City Manager; Jim Lance, City Attorney; Dusty Duley, Community Development Director; Manuel Orozco, Finance Director; Davey Bowles, Building Official; Walter Kolon, Services and Facilities Director; Scott Herman, Utilities Superintendent; Kate Reitzel, Human Resources Analyst; Connor Stack, City Planner; Brian Fay, Police Chief; and Delores Pedersen, City Clerk.

2. Public Communications
 Nicole Caldwell expressed concern over comments made by previous Councilmembers and Previous Mayor in the Mendo Voice and to KZYX.
 Charlotte Oeding reported on a retaining wall with a drainpipe, located on Mill Creek Court, that empties into the street that is causing a slick slimy area. Ms. Oeding slipped on this area that had grown a slick patch of moss. The result was a broken ankle that needed surgery, 5 days in the hospital as well as a month in a care facility. She had handicap bars and bathroom accessories installed while she was in the care facility.

When Ms. Oeding returned home, she had to pay people to do her daily household activities. Ms. Oeding states that the drainpipe is not up to code.  Saprina Rodriguez expressed concern over what she describes as the lack of accountability, transparency and basic professionalism that she feels has defined the council’s first seven months in office.
 Madge Strong expressed her concern the transparency and factual basis of some of what she has heard. Ms. Strong appreciates the research the she says Ms. Rodriguez has done, she believe Ms. Rodriguez has a lot of integrity and Ms. Strong would like to raise the same questions as Ms. Rodriguez as well as what was in the letter from Ms.

Gretta Kanne. Ms. Strong does not feel that KZYX did a good service to the city by reporting with soundbites without fact checking or interviewing those involved that would have information. Ms. Strong states that she does not know what is going on and it does not make sense to her. Ms. Strong would like to see documentation and real transparency.
 Robin Leler expressed concern over the toxic atmosphere from all of what is going on.

Ms. Leler states that at the last finance committee meeting it was explained that the City Funds were not miss appropriated but was a matter of getting the City accounts straight while reconciling two financial accounting systems. Ms. Leler goes on to say that there Willits City Council Minutes of June 25, 2025 Page 2 of 6 is a lot she could add about the previous City Manager after personal experience with him as well as speaking with City Staff, but at the Finance Committee meeting Mayor Allman and Vice Mayor Alaniz reiterated that the City is not going to revisit the past the City is going to move forward. Ms. Leler applauds the Council for the work they are doing.
 Sherrie Ebyam states that she attended the Finance Committee (June 18th) and Measure K Committee (June 17th) meetings. At the Finance Committee meeting the attendees were given a copy of the draft FY 25-26 budget. She expressed concern about the information that was missing in the proposed budget. The draft Budget was missing the total revenues, total expenses, projected beginning fund balances, projected end balance, no reserve and no designated transfer. All of which she feels are essential parts of a budget.
 Sarah Unangst asked if there were updates on the Mobile Vendor Food Ordinance, she would like to get involved and advocate for Mobile Food Vendors within the City of Willits.

She feels the rules between Mobile Food Vendor and Brick and Mortar food establishments are not fair across the board. Mayor Allman asked Dusty Duley, Community Development Director, for the next date of the Mobile Food Vendor Ad Hoc Committee Meeting. Mr. Duley responded that there is not one scheduled as of yet but that he does have Ms. Unangst’s contact information and they would keep her updated.

Mayor Allman is hoping for the next Committee meeting to discuss Food Vendor days at the Rec Grove Park over the summer.

3. Public Matters
a. Update from Third District County Supervisor John Haschak. (Written report) b. Update from the Little Lake Fire District (written report).

4. Enactment of Ordinances
None presented.

5. Consent Calendar
The following item(s) are recommended for approval or denial, as follows:
a. City Council Minutes:
i. June 11, 2025
Councilmember Gonzalez asked to have item 5b pulled for further discussion.

Public Comment:
• Saprina Rodriguez pointed out that on the minutes for June 11, 2025 has the incorrect name as mayor for when the meeting was called to order, City Clerk Delores responded that the minutes have been updated.

Moved by Burton/Seconded by Alaniz and carried unanimously to approve Consent Calendar item(s) (a)
b. Adoption of a Resolution of the City Council of the City of Willits for a Professional Service Agreement for the Creation and Installation of two Murals, in the Amount not to Exceed $26,059 and Authorize the City Manager to Sign the Agreements. • Councilmember Gonzalez inquired about the funding that was available for the Murals. Dusty Duley, Community Development Director stated that the Willits City Council Minutes of June 25, 2025 Page 3 of 6 artist are being paid by the Clean California Grant. Connor Stack introduced the artists that were selected to create and install the Murals at the Rec.

Grove Park.

Public Comment:
• Both artists, Ana Judd and Jenn Procacci, expressed their excitement for the opportunity to have their Murals on the stage at Rec Grove Park. • Madge Strong spoke in support of the Murals and the different art work that has been done within the City.

Moved by Gonzalez/Seconded by Stranske and carried unanimously to approve Consent Calendar item(s) (b).

6. Monthly Activity Reports
Matters that do not require action by the City Council but are of public interest.

7. Commissions, Agencies and Authorities
None presented.

8. City Manager Reports and Recommendations
a. Verbal Reports – No Action.

Rod explained that he has had discussions with City Staff about moving the trash can on the sidewalk near the corner of Wood and Main Steets into the street to stop vehicles passing on the right when vehicles are stopped for a pedestrian. Mayor Allman asked if signs could be placed saying No Passing on the Right. Mr. Wilburn responded that this could be done.

Public Comment: None presented.

9. Department Recommendations (Action Items)
a. Adopt a Resolution Authorizing Continuation of Municipal Operations Based Upon the Fiscal Year 2024-2025 Budget.

Public Comment:
• Sherrie Ebyam expressed concern over the continuation of municipal operations based on the FY 24/25 budget without knowing what FY 24/25 looks like.

Councilmember Gonzalez responded that this is a legal process where the City does not initial a new budget it continues with the old budget to continue to pay the bills, halt any big projects and not buy anything until the City knows how it stands. • Saprina Rodriguez expressed her concerns that if the City continues with the FY 24/25 budget without making adjustments aside from large purchases or projects the Council many find themselves in a worse position than they think. Ms. Rodriguez added that the City is expecting revenues from big projects to come in, she would like to see a spreadsheet showing the revenues the City expects to come in and when it is expected. If the council is going to pass this resolution, she would like them to state that the city will not have any projects over a specific dollar amount, because there are always projects that the city has an obligation to do. One example she used is if a customer’s water line breaks at their home the City has an obligation to repair it.
• Madge Strong asked how long the Council was projecting to go without a starting point or an ending cost. The City does not want to continue deficit spending. She askes what is the schedule for the information and then be able to adopt a budget.

Willits City Council Minutes of June 25, 2025 Page 4 of 6 • Mayor Allman explained that there was a bill received for $850,000.00 for insurance premiums that was never brought forward to Council and there is another one coming in for another $850,000.00 coming in August for this year that Council is already aware of but for some reason the administration did not see it fit to bring it to City Council. The first bill still has not been paid. This is not a time for blame this is a time to get together and figure out a way to keep the City running afloat, keeping the employees paid and that emergencies are taken care of. • Councilmember Burton feels that the public should have a chance to hear what the Council has to say on the topics presented. That the public comment should come after council discussion.
• Nicole Caldwell expresses her appreciation for Interim City Manager Wilburn. Ms.

Caldwell adds that there a minimum amount of operators required for the Water Plant to be certified by the state. She requests that the one vacant position be filled and the one that is expected to become vacant in a year. Ms. Caldwell would also like to remind the council and public on the amount of money that was spent on contracted companies.
• Sherrie Ebyam asked if the funds from the Enterprise Fund (Water and Wastewater) can be used to offset the General Fund. The response that was given, unable to provide by who because camera was on Ms. Ebyam, is that the funds can be used to offset the General Fund but must be paid back. Ms. Ebyam then asked about Measure K, she has heard that Measure K Funds are being included in the General Fund, her concern is that when done this way the transparency is lost, how are expenses charged to Measure K going to be tracked? Ms. Ebyam suggests to keep Measure K separate and do transfer ins to the General Fund when needed.

Councilmember Gonzalez responded that when Measure K funds are needed the City would need to go to the Measure K committee and inform them of the need and then that need would be brought back to council for consideration and possible approval.
• Saprina Rodriguez thanked the council for the discussion that has taken place in front of the public. Ms. Rodrigues then provided a copy of the Measure K Resolution to the council for their information.

Moved by Gonzalez/Seconded by Alaniz and carried 3/2 with Stranske and Burton dissenting to adopt Resolution No. 2025-29 authorizing continuation of municipal operations based upon the 2024-2025 Budget with the stipulation that the City not buy any critical equipment and only high critical staff in Police, Water and Wastewater.
b. Discussion and Possible Action Adopting a Resolution Directing Staff to Proceed with Adjustments to the Water and Wastewater Service Charges Pursuant to Proposition 218.
• Councilmember Burton moved that the rates be raised 3.25% rather than 6%. • Saprina Rodriguez thanked the council for bringing up the rate study and continues that if there is no rate increase that the city will continue to deal with brown water and other issues that there are no funds for.
• Robin Leler is in favor of small increases of the Water and Wastewater rates. Ms.

Leler continues that even with a 6.5% rate increase people can adjust their water use to assist with the amount they are charged.

Willits City Council Minutes of June 25, 2025 Page 5 of 6 • Madge Strong added that the rate study was informative on how much it costs to treat water and wastewater. She continues that she feels the Council should stick with the suggested 6% increase or the next year the increase would need to me more then causing a bigger rate increase for the water users. • Ms. Strong states that she feels public comment should come before council motion to allow council to hear what the public has to add and take it into consideration. • Nicole Caldwell asked for clarification on the business charge for sewer. The businesses are charged based on water flow for sewer. Ms. Caldwell explained that the cost of treating water and wastewater increases every year and she feels the council needs to continue with the 6.5% planned increase.

Moved by Burton/Seconded by Gonzalez and carried 3/2 with Stranske and Allman dissenting to adopt Resolution No. 2025-30 approving Water and Wastewater Rates to Increase for the Third Year with a 3.25% increase.
c. Adopt a Resolution Authorizing the Finance Director to Increase the Appropriations of the Measure K Funds to Transfer Funding to the General Fund Covering Costs for Overtime Services in the Police Department.
• Saprina Rodriguez read a statement outlining Measure K from the onset, the need for it that was outlined, and the lack of information that was given at the Measure K Committee.
• Sherrie Ebyam, Measure K Committee Member, presented a document that she received during the Measure K Committee meeting of June 16, 2025 outlining what has been spent and for what.

Moved by Alaniz/Seconded by Gonzalez and carried unanimously to adopt Resolution No. 2025-31 authorizing the Finance Director to increase appropriations in Measure K fund transfers to the General Fund for a total of $581,520 for overtime, part time and other paid salaries to the police department staff that is not regular salary and benefits to cover the cost of police services for the fiscal year 23-24 this increase and appropriation replaces the previous appropriation is on top of Resolution No. 2023- 09 a funding for Springbrook implementation of actual cost during the fiscal year which would require a transfer of 109,669 there is also an additional appropriation Resolution No. 2023-69 for Land Logistics also for actual costs of Fiscal Year 23-24 that requires a transfer of $135,565, this would be a total transfer of funding from Measure K Funds from Fiscal Year 23-24 for a total amount of $826,754.

10. City Council Announcements, Communications and Reports Councilmember Stranske
 Mendocino Waste Management Authority (MSWMA)
Solid Waste is going to go up by 2.69% for next year.
 The parking lot between Flying Dog Pizza and _____ needs a sign that says no exit, people are going out into traffic and could cause an accident.  Need to have something done by citizens riding power skateboards. They pay no attention to the pedestrians walking on the sidewalks.

Councilmember Gonzalez
 League of California Cities/Redwood Empire Division
Even though Proposition 36 was voted in by the voters the Governor did not fund it.

The state is still trying to figure out what the consequences are for people that are breaking the law.

Willits City Council Minutes of June 25, 2025 Page 6 of 6 There was also a briefing on wildfires.
 Water/Wastewater Committee
Bruce Burton will be taking over for Councilmember Gonzalez on the Water/Wastewater Committee.

Alaniz
 Mendocino Transit Authority (MTA)- Loss of state funding has hurt MTA MTA is finishing up their budgets and the loss of state funding is hurting them.  Reminds everyone that Jury Duty is important. His Jury Duty was cancelled because no one showed up to serve. He encourages everyone to serve.

Mayor Allman
 Mayor Allman reminded everyone that there is only one City Council meeting in July.

Public Comment: None presented.

No action taken.

12. Good & Welfare
None Presented.

13. Closed Session Notice
None presented.

14. Adjournment
Mayor Allman declared the meeting adjourned at 9:21 p.m.

For more information on the June 25, 2025 Willits City Council Meeting please view the recording on YouTube.
_____________________________
TOM ALLMAN, Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

WILLITS CITY COUNCIL

SPECIAL MEETING

MINUTES
WEDNESDAY, JUNE 25, 2025
Mayor Allman called a Special Meeting of the Willits City Council to order at 6:00 p.m. in Council Chambers.

Roll Call: Councilmembers Gerardo Gonzalez, Larry Stranske, Bruce Burton, Matthew Alaniz and Mayor Tom Allman were present.

Also present were staff members: Brian Bender, City Manager; Cathy Moorhead, Assistant City Manager; and Delores Pedersen, City Clerk.

2. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Conference with Legal Counsel - existing litigation (CA Govt. Code §54956.9 (d)(1)); in the matter of Craig Anthony Gelber vs City of Willits, et al, Case No. 3- 23-cv-00681-JSC, United States District Court for the Northern California District.

Public Comment: None presented.

City Council Adjourned to Closed Session at 6:01 pm.

3. ADJOURNMENT
The City Council reconvened too open session at 6:18 pm, and directions was given to Legal Counsel.

Mayor Allman declared the meeting adjourned at 6:20 p.m. _____________________________
Tom Allman, Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
Item No. 5b
Meeting Date: July 23, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Chief Brian Fay
Agenda Title: ADOPTION OF COUNTY OF MENDOCINO SERVICES AGREEMENT FOR ANIMAL CONTROL SERVICES WITHIN THE CITY IN AN AMOUNT NOT TO EXCEED $24,732.00 Type: Presentation Consent Regular Agenda Public Hearing Urgent Time:

Summary of Request: In order to continue to receive Animal Control Services by the County Animal Control Department within the City, the City Council needs to approve the presented Services Agreement.

Recommended Action: Staff recommends the services agreement be approved for an amount not to exceed $24,732.00.

Alternative(s): None.

Fiscal Impact: This Services Agreement is a budget item that was included in the previous fiscal year’s budget. 100-2000-61900 “Other Departmental Expense Reimbursements, Uniform Apparel, Towing, DOJ and Animal Services”
Personnel Impact: None
2021 Adopted Goals: The Goals do not cover this topic.

Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2025-__ Page 1 of 1 July 23, 2025
RESOLUTION NO. 2025-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPROVING AN

AGREEMENT BETWEEN THE CITY OF WILLITS AND THE COUNTY OF MENDOCINO IN THE AMOUNT OF $24,732.00 FOR ANIMAL CONTROL SERVICES FOR THE PERIOD OF JULY 1, 2025 THROUGH JUNE 30, 2025
WHEREAS, THE County of Mendocino has historically provided animal control services to the City of Willits via the Mendocino County Sheriff’s Office, and WHEREAS, animal control services for the County are now being provided by the Mendocino County Animal Control Unit, and
WHEREAS, the County Animal Control Unit is equipped, staffed, licensed, and prepared to provide the services the City requires, and
WHEREAS, the County is willing and able to perform duties and render Animal Control Services on the terms and conditions set forth in this Agreement for the City, and WHEREAS, the City of Willits is satisfied with the performance of the County in providing animal control services,
NOW, THEREFORE, BE IT RESOLVED that the Willits City Council approves an agreement with the Mendocino County Animal Control Unit for animal control services, for the term of July 1, 2025 through June 30, 2026, in the amount of $24,732.00 and authorizes the City Manager to execute such agreement.

PASS, APPROVED AND ADOPTED, this 23rd day of July 2025.

THE CITY OF WILLITS
_________________________
Tom Allman, Mayor
ATTEST:

I, Delores Pedersen, City Clerk of the City of Willits, do hereby certify that the foregoing Resolution was duly and regularly passed, approved and adopted by the City Council of the City of Willits, California, at its regular meeting held on the 23rd day of July 2025, by the following vote:

AYES:

NOES:

ABSENT:
_________________________
Delores Pedersen, City Clerk
1 #_______________

COUNTY OF MENDOCINO

STANDARD SERVICES AGREEMENT
This Agreement is by and between the COUNTY OF MENDOCINO, hereinafter referred to as the “COUNTY”, and CITY OF WILLITS, a Municipal Corporation located within Mendocino County, hereinafter referred to as the “CITY”.

WITNESSETH
WHEREAS, COUNTY wishes to extend to the residents of CITY certain services, which the Mendocino County Animal Care Services Department is equipped, staffed, licensed and prepared to provide; and
WHEREAS, COUNTY is willing and able to provide such services on the terms and conditions set forth in this Agreement for the CITY; and WHEREAS, the Mendocino County Animal Care Services Department believes the provisions of these services to the residents is in their best interests, agrees to perform such duties and render services as outlined more specifically below.

NOW, THEREFORE it is agreed that CITY does hereby retain COUNTY to provide the services described in Exhibit A, and COUNTY accepts such engagement, on the General Terms and Conditions hereinafter specified in this Agreement, the Additional Provisions attached hereto, and the following described exhibits, all of which are incorporated into this Agreement by this reference:

Exhibit A Definition of Services
Exhibit B Payment Terms
Exhibit C Insurance Requirements
The term of this Agreement shall be from July 1, 2025 (the “Effective Date”), and shall continue through June 30, 2026.

The compensation payable to COUNTY hereunder shall not exceed Twenty-Four Thousand Seven Hundred Thirty-Two Dollars ($24,732) for the term of this Agreement.

2 IN WITNESS WHEREOF
DEPARTMENT FISCAL REVIEW:

By:____________________________

DEPARTMENT HEAD
Date:

Budgeted: Yes
Budget Unit:

Line Item: 82-6242
Org/Object Code: AN, UK, ACO
Grant: No
Grant No.: N/A

CONTRACTOR/COMPANY NAME
By:_______________________________

SIGNATURE
Date:

NAME AND ADDRESS OF CONTRACTOR:

City of Willits
111 E. Commercial Street
Willits, CA 95490
INSURANCE REVIEW:

By: ______________________________
Risk Management
Date:______________________________
By signing above, signatory warrants and
represents that he/she executed this
Agreement in his/her authorized capacity and
that by his/her signature on this Agreement,
he/she or the entity upon behalf of which
he/she acted, executed this Agreement
EXECUTIVE OFFICE/FISCAL REVIEW:

By: _________________________________
Deputy CEO or Designee
Date:_______________________________
COUNTY COUNSEL REVIEW:

APPROVED AS TO FORM:

By:________________________________

COUNTY COUNSEL
Date:_____________________________
Signatory Authority: $0-25,000 Department; $25,001- 50,000 Purchasing Agent; $50,001+ Board of Supervisors Exception to Bid Process Required/Completed N/A
Mendocino County Business License: Valid
Exempt Pursuant to MCC Section: Located within city limits in Mendocino County 3 GENERAL TERMS AND CONDITIONS

1. COMPLIANCE WITH LAWS AND ORDINANCES:

All services to be performed by COUNTY pursuant to this Agreement shall be performed in accordance with all applicable federal, state, county, and municipal laws, ordinances, regulations, titles, and departmental procedures.

2. SERVICE ELIGIBILITY:

Services provided under this Agreement shall be rendered without discrimination on the basis of race, creed, color, pregnancy, disability, sex, sexual orientation, gender identity, ancestry, national origin, age, religion, Veteran’s status, political affiliation, or any other factor prohibited by law.

3. SERVICES:

In consideration of the payment hereinafter set forth, COUNTY shall perform the services set forth in Exhibit "A" attached hereto and incorporated herein.

4. EQUAL EMPLOYMENT OPPORTUNITY PRACTICES:

COUNTY and CITY certify that they are in compliance with the Equal Employment Opportunity Requirement of Executive Order 11246, as amended by Executive Order 11375, Title VII of the Civil Rights Act of 1964, the California Fair Employment Practices Act and any other federal and state laws pertaining to equal employment opportunity and that it will not discriminate against any employee or applicant for employment on the basis of race, color, religion, handicap, age, sex, national origin, or ancestry, or any other factor prohibited by law, in matters pertaining to recruitment, hiring, training, upgrading, transfer, compensation, or termination.

5. INDEMNIFICATION:

COUNTY shall defend, indemnify, and hold CITY, its officers, employees, and agents harmless from and against any and all liability, loss, expense (including reasonable attorneys’ fees), or claims for injury or damages arising out of COUNTY’s performance of this Agreement but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of COUNTY, its officers, agents, or employees.

CITY shall defend, indemnify and hold COUNTY, its officers, employees and agents harmless from and against any and all liability, loss, expense (including reasonable attorneys’ fees), or claims for injury or damages arising out of CITY’s performance of this Agreement but only in proportion to and to the extent such 4 liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of CITY, its officers, agents, or employees.

6. RELATIONSHIP OF PARTIES:

It is expressly understood that this is an Agreement by and between two independent contractors and that this is not intended to, and shall not be construed to, create the relationship of agent, servant, employee, partnership, joint venture or association, or any other relationship whatsoever other than that of independent contractor.

7. CONTRACT TERMS:

Either party may terminate this Agreement for any reason by giving written notice to the other at least thirty (30) days in advance of the effective date of such termination.

In the event this Agreement is terminated prior to June 30, 2026, CITY shall be reimbursed on a prorated basis for only that portion of the contract term during which COUNTY did not provide services pursuant to this Agreement.

8. NOTICES:

All notices, requests, demands, or other communications under this Agreement shall be in writing. Notices shall be given for all purposes as follows:

Personal delivery: When personally delivered to the recipient, notices are effective on delivery.

First Class Mail: When mailed first class to the last address of the recipient known to the party giving notice, notice is effective three (3) mail delivery days after deposit in a United States Postal Service office or mailbox. Certified Mail:

When mailed certified mail, return receipt requested, notice is effective on receipt, if delivery is confirmed by a return receipt.

Overnight Delivery: When delivered by overnight delivery (Federal Express/Airborne/United Parcel Service/DHL WorldWide Express) with charges prepaid or charged to the sender’s account, notice is effective on delivery, if delivery is confirmed by the delivery service.

Facsimile transmission: When sent by facsimile to the facsimile number of the recipient known to the party giving notice, notice is effective on receipt, provided that, (a) a duplicate copy of the notice is promptly given by first-class or certified mail or by overnight delivery, or (b) the receiving party delivers a written confirmation of receipt. Any notice given facsimile shall be deemed received on 5 the next business day if it is received after 5:00 p.m. (recipient’s time) or on a non-business day.

Addresses for purpose of giving notice are as follows:

To COUNTY: Animal Care Services
298 Plant Road
Ukiah, CA 95482
Attn: Amy Campbell
To CITY: City of Willits
111 E. Commercial Street
Willits, CA 95490
Attn: City Manager
Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified shall be deemed effective as of the first date that said notice was refused, unclaimed, or deemed undeliverable by the postal authorities, messenger, or overnight delivery service.

Any party may change its address or facsimile number by giving the other party notice of the change in any manner permitted by this Agreement.

9. CHOICE OF LAW:

This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by the laws of the State of California, excluding any laws that direct the application of another jurisdiction’s laws.

10. VENUE:

All lawsuits relating to this contract must be filed in Mendocino County Superior Court, Mendocino County, California.

11. WAIVER:

No waiver of a breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure, right or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

12. TIME OF ESSENCE:

Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be 6 construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.

13. TERMINATION:

Either party has and reserves the right to suspend, terminate or abandon the execution of any work without cause at any time upon giving 30 days’ notice to the other party. Such notice shall be in writing and may be issued by any county officer authorized to execute or amend the contract, the County Chief Executive Officer, or any other person designated by the County Board of Supervisors. In the event that either party should abandon, terminate or suspend the work pursuant this Agreement, COUNTY shall be entitled to payment for services provided hereunder prior to the effective date of said suspension, termination, or abandonment. Said payment shall be computed in accordance with Exhibit B hereto.

14. ENTIRE AGREEMENT:

This Agreement, including all attachments, exhibits, and any other documents specifically incorporated into this Agreement, shall constitute the entire Agreement between COUNTY and CITY relating to the subject matter of this Agreement. As used herein, Agreement refers to and includes any documents incorporated herein by reference and any exhibits or attachments. This Agreement supersedes and merges all previous understandings, and all other agreements, written or oral, between the parties and sets forth the entire understanding of the parties regarding the subject matter thereof. This Agreement may not be modified except by a written document signed by both parties. In the event of a conflict between the body of this Agreement and any of the Exhibits, the provisions in the body of this Agreement shall control.

15. HEADINGS:

Herein are for convenience of reference only and shall in no way affect interpretation of this Agreement.

16. MODIFICATION OF AGREEMENT:

This Agreement may be supplemented, amended or modified only by the mutual Agreement of the parties. No supplement, amendment or modification of this Agreement shall be binding unless it is in writing and signed by authorized representatives of both parties.

17. SEVERABILITY:

If a court of competent jurisdiction holds any provision of this Agreement to be illegal, unenforceable, or invalid in whole or in part for any reason, the validity and enforceability of the remaining provisions, or portions of them, will not be 7 affected, unless an essential purpose of this Agreement would be defeated by the loss of the illegal, unenforceable, or invalid provision.

18. ELECTRONIC COPIES:

The parties agree that an electronic copy, including facsimile copy, email, or scanned copy of the executed Agreement, shall be deemed, and shall have the same legal force and effect as, an original document.

19. COOPERATION WITH COUNTY:

CITY shall cooperate with COUNTY and COUNTY staff in the performance of all work hereunder.

20. ATTORNEYS’ FEES:

In any action to enforce or interpret the terms of this Agreement, including but not limited to any action for declaratory relief, each party shall be solely responsible for and bear its own attorneys’ fees, regardless of which party prevails.
[END OF GENERAL TERMS AND CONDITIONS]
8 EXHIBIT A

DEFINITION OF SERVICES
I. COUNTY shall provide the following services:

A. COUNTY shall provide CITY six (6) hours of Animal Protection patrol service per week, or a total of three hundred twelve (312) hours per year. Those services include:

1. Impoundment of dogs at large (COUNTY does not pick up cats);

2. Investigation of animal cruelty and neglect violations;

3. Investigating, quarantine of rabid and suspected rabid animals;

4. Investigation of complaints, i.e., nuisance, barking, chasing, vicious etc.;

5. Holding administrative review hearings when requested;

6. Impounding and transporting injured animals for treatment; II. COUNTY services include dead "stray" animal(s) pickups with the associated cost of Fifty-Nine Dollars ($59) per deceased animal.

III. Except for emergency type calls or public safety type calls, i.e., loose vicious dogs, COUNTY shall not respond to calls inside CITY’s limits to handle animal related calls for service outside of Animal Control Officers’ normal working hours.

IV. Services for barking dog calls can be held for Animal Control Officers who can will be handled these calls during normal working hours the following workday.

V. Work schedule of Animal Control Services personnel shall be established by COUNTY. The basic work week is Monday through Sunday from 8:00 a.m. to 4:30 p.m. However, COUNTY may modify its work schedule at any time, without permission from CITY, in order to meet special or unique needs.

VI. Both parties understand COUNTY does not enforce CITY’s codes.

VII.Enforcement services provided to CITY shall be based on violations Title 10 of the Mendocino County Code of Ordinances. CITY shall adopt Title 10 of the Mendocino County Code of Ordinances, titled 'Animals", as amended on December 18, 2018 and February 2-23,-2021. If Title 10 is further amended during the term of this Agreement in a manner that relates to the services performed by COUNTY pursuant to this Agreement, CITY shall be required to adopt, as soon as practicable, the amendments to Title 10 in order to continue to receive services pursuant to this Agreement. [END OF DEFINITION OF SERVICES]
9 EXHIBIT B

PAYMENT TERMS
I. COUNTY shall invoice CITY upon execution of this Agreement.

II. CITY agrees to remit payment no later than thirty (30) days after the "Invoice Date".

III. CITY shall transfer Twenty-Four Thousand Seven Hundred Thirty-Two Dollars ($24,732) to COUNTY representing payment for services as described in Exhibit A for Fiscal Year 2025/2026.

IV. COUNTY shall be entitled to collect and retain all fees and fines for providing services as defined in Exhibit A.

V. Budget Outline:

Officer Salary: $18,408
Mileage: $2,184
Equipment & Maintenance: $4,140
Total $24,732
*Note: Mileage is sixty (60) miles per week – Internal Revenue Service Rate 0.70 VI. CITY shall send payment to:

Mendocino County Animal Care Services
298 Plant Road
Ukiah, CA 95482
Attn: Amy Campbell
VII. Payments under this Agreement shall not exceed Twenty-Four Thousand Seven Hundred Thirty-Two Dollars ($24,732) for the term of this Agreement. [END OF PAYMENT TERMS]
10 EXHIBIT C

INSURANCE REQUIREMENTS
Insurance coverage in a minimum amount set forth herein shall not be construed to relieve CITY for liability in excess of such coverage, nor shall it preclude COUNTY from taking such other action as is available to it under any other provisions of this Agreement or otherwise in law. Insurance requirements shall be in addition to, and not in lieu of, CITY’s indemnity obligations under Paragraph 2 of this Agreement.

CITY shall obtain and maintain insurance coverage as follows:
a. Combined single limit bodily injury liability and property damage liability - $1,000,000 each occurrence.
b. Vehicle / Bodily Injury combined single limit vehicle bodily injury and property damage liability - $500,000 each occurrence.

CITY shall furnish to COUNTY certificates of insurance evidencing the minimum levels described above.
[END OF INSURANCE REQUIREMENTS]
Item No.5c
Meeting Date: July 23, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Manuel Orozco, Finance Director
Agenda Title: ADOPT A RESOLUTION AUTHORIZING CONTINUATION OF MUNICIPAL OPERATIONS OF ANOTHER THIRTY (30) DAYS BASED UPON THE FISCAL YEAR 2024-2025 BUDGET.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes.

Summary of Request: The Finance Department seeks the City Council to authorize a continuation of municipal expenditures for an additional thirty (30) days until the Council can adopt a budget for the Fiscal Year 2025-2026. The adoption of the accompanying Resolution ensures the continued funding for services and programs at existing levels.

Continuation is necessary due to the need to see financials for the Fiscal Year 2023-2024, the continued implementation of new accounting software set to be finalized by June 30, 2025, and meeting availability among Council members and staff. Currently there is a budget work session scheduled for August with an additional session to be scheduled during the same month if necessary.

Recommended Action: Adopt the accompanying Resolution authorizing continuation of municipal operations based upon the Fiscal Year 2024-2025 Budget.

Alternative(s): None recommended.

Fiscal Impact: Financial activities will continue in Fiscal Year 2025-26 for ongoing and routine expenditures using the budgetary framework and authorities stipulated in the 2024-25 Adopted Budget.

Personnel Impact: None.
2021 Adopted Goals: This item addresses Goal #1 for Administration…Develop and implement a longrange Fiscal Sustainability Plan for City finances in order to promote the City’s economic health by balancing revenues and expenditures to solve systemic problems.

California Environmental Quality Act: Not applicable.

This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: Interim City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2025-__ Page 1 of 2 July 23, 2025
RESOLUTION NO. 2025-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS AUTHORIZING CONTINUATION OF MUNICIPAL OPERATIONS BASED UPON THE 2024-2025 BUDGET FOR AN ADDITIONAL THIRTY (30) DAYS.

WHEREAS, traditionally, the Willits City Council conducts hearings on its budget for the upcoming fiscal year in May and June in order to approve the budget before the beginning of the fiscal year commencing July 1st; and
WHEREAS, this year’s budget preparation encountered obstacles due to the delay of the Fiscal Year 2023-2024 Audit, the continued implementation of new accounting software, and staff availability due to extraordinary circumstances; and WHEREAS, these delays will prevent the City Council from adopting the Fiscal Year 2025-2026 Budget prior to the development of financials for the Fiscal year of 2023-2024; and WHEREAS, the City seeks to remain in compliance with Government Code Section 37208 (b) Stating “Warrants or checks drawn in payment of demands certified or approved by the city clerk as conforming to a budget approved by ordinance or resolution of the legislative body need not be audited by the legislative body prior to payment”; and WHEREAS, the City Council adopted Resolution No.2025-29 on June 25, 2025 authorizing continuation of Municipal Operations based upon the 2024-2025 Budget with the stipulation that no equipment is purchased and only hire critical staff in the Police Department , Water and Wastewater Departments; and
WHEREAS, in order to provide continuing funding for City services and programs, it is necessary to adopt a continuing appropriation for another 30 days with an expenditure budget based upon the Annual 2024-2025 Budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby authorize, as follows:

1. That the operating budget, exclusive of capital projects and equipment, for the Annual budget of 2024-2025, is hereby established as the appropriation and expenditure level, until the City Council's adoption of the Budget for Fiscal Year 2025-2026.

2. City staff shall continue to process warrants in accordance with the law.

3. The Finance Director may draw warrants or checks in payment of certified payroll and other demands and certify that they comply with the proposed Budget, subject to final ratification by the City Council after the final Budget is adopted for Fiscal Year 2025- 2026. As so certified, said warrants and checks shall be deemed to comply with Government Code Section 37208.

4. This Resolution shall terminate upon adoption of an approved Budget for Fiscal Year 2025-2026.

PASS, APPROVED AND ADOPTED, this 23rd day of July 2025.

Resolution No. 2025-__ Page 2 of 2 July 23, 2025

THE CITY OF WILLITS
_________________________
Tom Allman, Mayor
ATTEST:

I, Delores Pedersen, City Clerk of the City of Willits, do hereby certify that the foregoing Resolution was duly and regularly passed, approved and adopted by the City Council of the City of Willits, California, at its regular meeting held on the 25th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:
_________________________
Delores Pedersen, City Clerk
Item No. 5d
Meeting Date: July 23, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Manuel Orozco, Finance Director
Agenda Title: ADOPT A RESOLUTION TO INCREASE APPROPRIATIONS FOR A TRANSFER OF MEASURE K FUNDS TO THE GENERAL FUND, IN THE AMOUNT OF TWO MILLION DOLLARS ($ 2,000,000), TO COVER THE SHORTFALL OF GENERAL FUND EXPENSES.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes.

Summary of Request: Staff is requesting an increase in appropriations to move funding from the Measure K Fund to the General Fund to cover shortfalls of the General Fund as it pays for the cost of reimbursable grant projects currently underway, such as the Rails with Trails Grant, Syserco Solar Canopy and the Clean California Grant.

Measure K is an emergency ordinance designed to keep services in the City of Willits. These services include police services, road/street and park services, community facilities and fields, code enforcement and other services of the city. Measure K also requires an oversight committee to review the intentions of the staff to use money in various ways to ensure the fiscal health of the General Fund.

During the last Oversight Committee staff reviewed a projection of cashflow that shows the impact of various yearly charges and the three large projects underway that come just after aggressive paving and underground utility replacement projects. This analysis shows the impact of a General Fund that is negative as it covers the costs of these projects. Measure K was designed to ensure and preserve essential services and programs for our community. It’s because of that reason that staff seek to transfer $ 2,000,000 of measure K funds to the General Fund to cover the costs of essential services.

Recommended Action: Approve the staff recommendation to increase appropriations by Two Million Dollars, ($2,000,000), to cover the costs in the General Fund for essential services.

Alternative(s): Not to approve the appropriations and leave the General Fund with a large negative balance.

Fiscal Impact: This action allows the general fund to have a balances of funds for the facilitation of essential services.

Personnel Impact: None
Identified City Council Conflict of Interest: None.
2021 Adopted Goals: This item meets Goal #1 for Services & Facilities…Maintain and improve infrastructure systems of water, wastewater, public facilities, and streets capable of managing future growth while responding to current City needs.

California Environmental Quality Act: Not applicable.

This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: Interim City Manager City Attorney City Clerk Finance Director Human Resources Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2025-__ Page 1 of 1 July 23_, 2025
RESOLUTION NO. 2025-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS FOR SHN ENGINEERING

PROPOSAL FOR CONSTRUCTION MATERIALS TESTING AND GEOTECHNICAL ENGINEERING SERVICES FOR THE RAIL WITH TRAIL PROJECT 2021-03 WHEREAS, on July 29, 2020, subject to voter approval, the Willits City Council Approved Ordinance No. 2020-03 amending the City Municipal Code and providing for a local transactions and use tax; and
WHEREAS, the City of Willits had a growing structural deficit in its budget due to increased costs in various expenditures due to aggressive infrastructure improvements to various parks, streets, underground utilities, and other projects; and WHEREAS, the citizens approved a ¾ cent sales tax for essential services, including law enforcement and maintenance of streets, sports fields and facilities; and WHEREAS, the Finance Committee reviewed the cashflow analysis, drafted financial statements and projected fund balances as of June 30, 2025 and was alerted to the need to use funding to cover essential services.

NOW, THEREFORE, BE IT RESOLVED that the Willits City Council Does hereby authorize the finance director to increase appropriations in the amount of $2,000,000 to be transferred from the Measure K Fund to the General Fund to ensure the continued costs of essential services.

PASS, APPROVED AND ADOPTED, this 25th day of June 2025.

THE CITY OF WILLITS
_____________________________
Tom Allman, Mayor
ATTEST:

I, Delores Pedersen, City Clerk of the City of Willits, do hereby certify that the foregoing Resolution was duly and regularly passed, approved and adopted by the City Council of the City of Willits, California, at its regular meeting held on the 25th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:
_________________________
Delores Pedersen, City Clerk
Item No. 5e
Meeting Date: July 23, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Walter Kolon-Services and Facilities Director
Agenda Title: ADOPT A RESOLUTION FOR SHN ENGINEERING PROPOSAL FOR CONSTRUCTION

MATERIALS TESTING AND GEOTECHNICAL ENGINEERING SERVICES FOR THE RAIL WITH TRAIL PROJECT 2021-03 FOR THE AMOUNT OF $120,275.000.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes.

Summary of Request: Approve a contract with SHN Engineering of Willits, Ca. for Specialized Materials and Geotechnical Engineering Services and provide the required construction materials compliance testing that are critical to completing the Rail with Trail Project.

Materials and Special Testing will consist of 10 site visits for Rebar Inspection, 10 site visits for Concrete Sampling, 10 Site visits for Concrete Sample Pick Up, 40 site visits for Compaction Testing of Soils, AB, and Asphalt, and 4 site visits for compaction testing of hot mix asphalt.

Geotechnical Engineering services will include: Review of pile foundation submittal, specifications, and installation protocol, Review and respond to RFIs related to soils, earthwork, bridge and wall foundations, as needed, Meetings with the Design Team, Contractor, and the City, as needed, Bridge pile installation and confirmation that piles are cleaned out and prepared properly prior to rebar and concrete placement, MSE (mechanically stable earth) wall foundation excavations and subdrains, Intermittent observations of over-excavation and geogrid placement in areas that experience pumping and/or soft and wet soil conditions, Intermittent observations during grading or as requested by the Contractor or City, Review and acceptance of compaction test results and engineered fill, On-site meetings with Contractor and City, as needed, Coordination, scheduling, project management.

Recommended Action: Review and approve the proposal by SHN Engineering for Special Testing and Services and authorize the City Manager to approve possible construction change orders up to a cumulative total of 10-percent of the total contract amount.

Alternative(s): Not approving risks shutting down or delaying the Rail with Trail Project and that could potentially add addition costs in the long term. Testing and inspection of construction materials is required for compliance and State reimbursement.

Fiscal Impact: The estimated cost of these services is $120,275.00.

Personnel Impact: Staff from Services & Facilities and Finance will provide technical and administrative oversight.

Identified City Council Conflict of Interest: None.
2021 Adopted Goals: This item meets Goal #1 for Services & Facilities…Maintain and improve infrastructure systems of water, wastewater, public facilities, and streets capable of managing future growth while responding to current City needs.

California Environmental Quality Act: Not applicable.

This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: Interim City Manager City Attorney City Clerk Finance Director Human Resources Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2025-__ Page 1 of 1 July 23_, 2025
RESOLUTION NO. 2025-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS FOR SHN ENGINEERING

PROPOSAL FOR CONSTRUCTION MATERIALS TESTING AND GEOTECHNICAL ENGINEERING SERVICES FOR THE RAIL WITH TRAIL PROJECT 2021-03 WHEREAS, The project contractor, Bouthillier Construction was issued a Notice to Proceed with The Rail with Trail Project 2021-03 on Feb. 28, 2025 and WHEREAS, The City of Willits is required for compliance to provide Special Materials Testing for safety and later reimbursement by the State of California ; and WHEREAS, SHN Engineering of Willits responded with a proposal for Construction Materials Testing and Geotechnical Engineering Services in the total amount of $120,275 that was reviewed by Services and Facilities Staff and found to be acceptable (see Attachments A and B); and
WHEREAS, the cost to fund these services will be paid by Fund XXXX and refunded by State Funds thru the XXXX Grant; and
NOW, THEREFORE, BE IT RESOLVED that the Willits City Council Does hereby authorize and approve the SHN Engineering Proposal for Construction Materials Testing and Geotechnical Engineering Services for the Rail with Trail Project.

PASS, APPROVED AND ADOPTED, this 25th day of June 2025.

THE CITY OF WILLITS
_____________________________
Tom Allman, Mayor
ATTEST:

I, Delores Pedersen, City Clerk of the City of Willits, do hereby certify that the foregoing Resolution was duly and regularly passed, approved and adopted by the City Council of the City of Willits, California, at its regular meeting held on the 25th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:
_________________________
Delores Pedersen, City Clerk
Phone: (707) 459-4518 Email: [email protected] Web: shn-engr.com 335 S. Main Street, CA 95490-3977
CIVIL ENGINEERING • ENVIRONMENTAL SERVICES • GEOSCIENCES • PLANNING • SURVEYING Reference: 425000.014
June 9, 2025
City of Willits Public Works
Care of Walter Kolon
380 E Commercial St,
Willits, CA 95490
Subject: Proposal for Construction Materials Testing Services, Rail with Trail Project, Willits, CA 95490
Dear Walter Kolon:

Thank you for considering SHN for the opportunity to provide the City of Willits with our Materials Testing Services. SHN employs the qualified and experienced staff necessary to perform the required third-party testing and offers DSA, ICC, NICET, and Caltrans certified technical staff and AASHTO R18 and DSA accredited testing laboratories in our Willits and Eureka offices. Additionally, the project will be overseen by our registered California Geotechnical Engineer, John Dailey.

SHN Proposes to staff the project from its Willits office and testing laboratory. However, in the event of a scheduling conflict, we can draw on the resources of our Eureka office and testing laboratory at no additional travel expense. We do not have minimum time charges per site visit, and we will invoice the City only for time spent performing the required services. Where possible, we will combine multiple tasks into one trip to reduce testing and inspection costs for the project.

We have reviewed the request for proposal and the information provided. Because we have limited information of the contractor’s construction schedule, or means and methods, we have made assumptions regarding the scope of testing based on the quantities provided.

The table on the following page outlines the rates that will be applied to your project.

ATTACHMENT A
City of Willits
Rail with Trail Project
June 9, 2025
C:\Users\lwanta\Desktop\Proposals\RailTrailProposal.docx Position Description Rate
Standard Hourly Rate Inspector (Travel Time/Office) $120/hr.

Standard Hourly Rate
Technician
(Travel Time/Office) $110/hr.

Prevailing Wage Inspector ICC Reinforced Concrete Inspector $215/hr.

Prevailing Wage Inspector
Overtime
ICC Reinforced Concrete Inspector $240/hr.

Prevailing Wage Inspector
Double Time
ICC Reinforced Concrete Inspector $265/hr.

Prevailing Wage Technician Concrete/Compaction Technician $205/hr.

Prevailing Wage Technician
Overtime
Concrete/Compaction Technician $230/hr.

Prevailing Wage Technician
Double Time
Concrete/Compaction Technician $255/hr.

Project Manager Submittal Review, Project Oversight, Final Reports $120/hr.

Administrative Project Setup, Correspondence, Insurance Certificates $90/hr.

Reimbursables Rate
Compressive Strength Samples (ASTM C39) $30/Sample.

Compaction Curve (CT 216) $325/Sample
Sieve Analysis (ASTM C136) $200/Sample
Plasticity Index (ASTM D4318) $200/Sample
Nuclear Gauge $100/Day
City of Willits
Rail with Trail Project
June 9, 2025
C:\Users\lwanta\Desktop\Proposals\RailTrailProposal.docx Cost Estimate
Based on the information provided, we estimate the scope of inspection to include: 10 site visits for Rebar Inspection, 10 site visits for Concrete Sampling, 10 Site visits for Concrete Sample Pick Up, 40 site visits for Compaction Testing of Soils, AB, and Asphalt, and 4 site visits for compaction testing of hot mix asphalt. We estimate the cost to provide the required construction materials compliance testing for the project to be $90,275. This proposed cost estimate is based on a time and expenses basis and is not to be exceeded without prior authorization from the City. Please see the following page for the itemized estimate.

Again, thank you for this opportunity to be of service. Please call me at (707) 459-4518 if you have any questions or to further discuss how SHN can best serve you on this project.

Sincerely,
SHN
X
Leif Wanta
Laboratory Manager
City of Willits
Rail with Trail Project
June 9, 2025
C:\Users\lwanta\Desktop\Proposals\RailTrailProposal.docx Willits Rail Trail MT&SI Cost Estimate
Compaction
Prep- $120/Hr x 1 Hr = $120
PW Tech- $200/Hr x 4 Hr = $800
Equipment Fee- $100/Day = $100
Data Entry- $120/Hr x 1 Hr = $120
Total Per Visit- $1,140 x 40 Visits = $45,600
Rebar
Prep- $120/Hr x 1 Hr = $120
PW Inspector- $210/Hr x 2 Hr = $420
Data Entry- $120/Hr x 1 Hr = $120
Total Per Visit- $660 x 10 Visits = $6,600
Concrete
Prep- $120/Hr x 1 Hr = $120
PW Tech- $200/Hr x 4 Hr = $800
Samples- $30/Unit x 10 Units = $300
Data Entry- $120/Hr x 1 Hr = $120
Total Per Visit- $1,340 x 10 Visits = $13,400
Soils Tests
Compaction Curve- $325/Curve x 20 Curves = $6,500
Sieve Analysis Coarse and Fine- $200/Test x 18 Tests = $3,600 Plasticity Index- $200/ Test x 18 Tests = $3,600
Total = $13,700
Cost of MT&SI = $79,300
15% PM Fee = $11,895
Final Estimated Cost = $91,195
This Cost Estimate is valid for 90 days
Phone: (707) 459-4518 Email: [email protected] Web: shn-engr.com 335 S. Main Street, Willits, CA 95490-3977
CIVIL ENGINEERING • ENVIRONMENTAL SERVICES • GEOSCIENCES • PLANNING • SURVEYING Reference: 425036.100
July 14, 2025
Walter Kolon, Services Facilities Director
City of Willits
380 East Commercial Street
Willits, CA 95490
Subject: Proposal, Geotechnical Engineering, City of Willits, Rail with Trail Project, Willits, California
Dear Walter Kolon:

Thank you for allowing SHN the opportunity to provide a cost proposal for geotechnical engineering consultation and services for the Rail with Trail Project located in Willits, California.

Overall Project Understanding
The Rail with Trail Project entails constructing a paved trail alongside 1.5 miles of railroad in Willits. The trail will extend from East Hill Road to north of East Valley Road and includes construction of three bridges over Broaddus, Baechtel, and Haehl Creeks.

SHN has performed both survey and geotechnical engineering consultation for the project to date. The geotechnical investigation and recommendations for development of the City of Willits Rail with Trail was presented in our report dated December 22, 2022. Supplemental information was subsequently provided for updated seismic criteria and bridge foundations.

Project Consultation and Construction Phase
Monitoring
We understand the Rail with Trail project and bridge crossings are currently under construction. An important aspect of the construction is to have the Geotechnical Engineer of Record (GEOR), SHN, included in the communications and design changes related to earthwork and bridge or wall foundations. The purpose of this is to confirm that the recommendations in the report and addendums have been properly interpreted and implemented during design and construction.

As the GEOR, SHN will be available to provide consultation or prepare RFI (request for information) responses as questions or issues arise.

ATTACHMENT B
Walter Kolon
Proposal, Rail with Trail Project, Willits, CA
July 14, 2025

T:\Willits\2025\425036-CoW-RailTrail\100-Geotechnical-Services\PUBS\promos\20250714-Proposal-Geo.docx During construction, it is important for SHN to perform construction phase monitoring to assess conformance with the intent of the recommendations. Construction phase monitoring provides project stakeholders and SHN the opportunity to verify anticipated site conditions and recommend appropriate changes in design or construction procedures if site conditions encountered during construction vary from those described in this report. It also allows SHN to recommend appropriate changes in design or construction procedures if construction methods adversely affect the competence of on-site soils to support the structural improvements.

SHN has prepared a scope and budget for the geotechnical engineering tasks required to consult and observe the development of the trail, retaining walls, and bridges for the project.

Scope of Work
Task 1: Specification and RFI Review, Consultation, Design Meetings SHN’s scope of work associated with this task is expected to consist of the following:
• Review of pile foundation submittal, specifications, and installation protocol • Review and respond to RFIs related to soils, earthwork, bridge and wall foundations, as needed • Meetings with the Design Team, Contractor, and the City, as needed Cost estimating for this task is based on the following assumptions and limitations:

Photo looking south at Broaddus Creek
Walter Kolon
Proposal, Rail with Trail Project, Willits, CA
July 14, 2025

T:\Willits\2025\425036-CoW-RailTrail\100-Geotechnical-Services\PUBS\promos\20250714-Proposal-Geo.docx • The quantity of RFIs and meetings that may be needed are unknown at this time; SHN has allotted 48 hours for this task.
• The estimated time may not be needed and will be billed on a time and expense basis.

Task 2: Constructing Phase Monitoring
SHN’s scope of work associated with this task is expected to consist of the following observations and tasks during construction:
• Bridge pile installation and confirmation that piles are cleaned out and prepared properly prior to rebar and concrete placement
• MSE (mechanically stable earth) wall foundation excavations and subdrains • Intermittent observations of over-excavation and geogrid placement in areas that experience pumping and/or soft and wet soil conditions
• Intermittent observations during grading or as requested by the Contractor or City • Review and acceptance of compaction test results and engineered fill • On-site meetings with Contractor and City, as needed
• Coordination, scheduling, project management
Cost estimating for this task is based on the following assumptions:
• The quantity of site visits for the geotechnical observations depends on the contractors’ schedule and is difficult to estimate. SHN has allotted for 80 hours for our staff to perform this task. • The pile installation observations are subject to prevailing wage rates. The other geotechnical tasks and observations are not subject to prevailing wage rates.

Schedule
SHN will be available to begin work on the project immediately. We request a minimum of 48-hour notice prior to geotechnical observation inspections. We will communicate regularly during construction observations and testing and provide RFI responses in a timely manner to keep the project moving forward.

Rail with Trail Project
Task 1 Specification and RFI Review, Consultation, Design Meetings $12,500 Task 2 Construction Phase Monitoring $17,500
Total Estimated Cost $30,000
Walter Kolon
Proposal, Rail with Trail Project, Willits, CA
July 14, 2025

T:\Willits\2025\425036-CoW-RailTrail\100-Geotechnical-Services\PUBS\promos\20250714-Proposal-Geo.docx Thank you for the opportunity to submit a scope and cost proposal for the City of Willits, Rail with Trail Project. Please contact me with any questions or comments at (707) 459-4518.

Sincerely,
SHN
Christina Tipp, PG, CEG
Regional Principal/Senior Engineering Geologist
CMT:amg
User:

Printed: 7/2/2025 - 1:37 PM
Checks for Approval
Accounts Payable
[email protected]
Check Number Check Date Fund Account Name Vendor Name Void Amount 0 06/06/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable ER EFTPS - IRS Payments 2,791.08 0 06/06/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable EE EFTPS - IRS Payments 11,934.25 0 06/06/2025 900 Pool Cash & Payroll Liability Fed Income Taxes Payable EE EFTPS - IRS Payments 18,686.26 0 06/06/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable ER EFTPS - IRS Payments 93.00 0 06/06/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 6,148.47 0 06/06/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable ER EFTPS - IRS Payments 21.75 0 06/06/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 142.31 0 06/06/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable EE EFTPS - IRS Payments 2,791.08 0 06/06/2025 900 Pool Cash & Payroll Liability State Income Taxes Payable EE EDD - Employment Development Dept 7,680.52 0 06/06/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 2,214.88 0 06/06/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 6,859.51 0 06/06/2025 900 Pool Cash & Payroll Liability State Taxes Other - ER EDD - Employment Development Dept 1.42 0 06/06/2025 900 Pool Cash & Payroll Liability State Taxes Disability - EE EDD - Employment Development Dept 2,356.40 0 06/06/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 600.00 0 06/06/2025 900 Pool Cash & Payroll Liability State Income Taxes Payable EE EDD - Employment Development Dept 30.50 0 06/06/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable ER EFTPS - IRS Payments 11,934.25 0 06/06/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable EE EFTPS - IRS Payments 93.00 0 06/06/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 3,600.79 0 06/06/2025 900 Pool Cash & Payroll Liability State Taxes SUI - ER EDD - Employment Development Dept 54.73 0 06/06/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary Legal Shield 179.61 0 06/06/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable EE EFTPS - IRS Payments 21.75 0 06/06/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 1,835.00 0 06/06/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 6,226.23 0 06/06/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 139.15 0 06/06/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 2,520.97 0 06/06/2025 900 Pool Cash & Payroll Liability Fed Income Taxes Payable EE EFTPS - IRS Payments 141.29 0 06/06/2025 900 Pool Cash & Payroll Liability State Taxes Disability - EE EDD - Employment Development Dept 18.00 Check Total: 89,116.20
0 06/20/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 3,550.84 0 06/20/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 3,716.06 0 06/20/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 2,485.00 0 06/20/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable ER EFTPS - IRS Payments 12,061.19 AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 1
Check Number Check Date Fund Account Name Vendor Name Void Amount 0 06/20/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 600.00 0 06/20/2025 900 Pool Cash & Payroll Liability State Taxes Other - ER EDD - Employment Development Dept 6.77 0 06/20/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable EE EFTPS - IRS Payments 2,820.78 0 06/20/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary Legal Shield 179.61 0 06/20/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 142.31 0 06/20/2025 900 Pool Cash & Payroll Liability State Income Taxes Payable EE EDD - Employment Development Dept 6,971.47 0 06/20/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable ER EFTPS - IRS Payments 2,820.78 0 06/20/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 6,764.35 0 06/20/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 6,343.14 0 06/20/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 6,280.64 0 06/20/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable EE EFTPS - IRS Payments 12,061.19 0 06/20/2025 900 Pool Cash & Payroll Liability State Taxes Disability - EE EDD - Employment Development Dept 2,380.88 0 06/20/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 139.15 0 06/20/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 3,432.62 0 06/20/2025 900 Pool Cash & Payroll Liability Fed Income Taxes Payable EE EFTPS - IRS Payments 17,348.30 0 06/20/2025 900 Pool Cash & Payroll Liability State Taxes SUI - ER EDD - Employment Development Dept 251.11 Check Total: 90,356.19
0 06/25/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable EE EFTPS - IRS Payments 46.50 0 06/25/2025 900 Pool Cash & Payroll Liability State Taxes Disability - EE EDD - Employment Development Dept 9.00 0 06/25/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable ER EFTPS - IRS Payments 10.88 0 06/25/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable ER EFTPS - IRS Payments 46.50 0 06/25/2025 900 Pool Cash & Payroll Liability Fed Income Taxes Payable EE EFTPS - IRS Payments 11.49 0 06/25/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 58.13 0 06/25/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable EE EFTPS - IRS Payments 10.88 0 06/25/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 59.03 Check Total: 252.41
387 06/06/2025 900 Pool Cash & Payroll Liability Health Benefits Payable ER CIRA 95,156.04 Check Total: 95,156.04
388 06/06/2025 900 Pool Cash & Payroll Liability Garnishment Payable CA SDU 223.84 Check Total: 223.84
389 06/06/2025 900 Pool Cash & Payroll Liability Garnishment Payable Franchise Tax Board 567.49 Check Total: 567.49
390 06/06/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 42.46 390 06/06/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 371.50 390 06/06/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 74.34 AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 2
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 488.30
391 06/06/2025 900 Pool Cash & Payroll Liability Union Dues POA Payable EE W P O A 358.16 Check Total: 358.16
408 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Caleb Allen 1,678.00 Check Total: 1,678.00
409 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Damian Angell 3,715.58 Check Total: 3,715.58
410 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Darin Bowlds 2,048.82 Check Total: 2,048.82
411 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Nicole Caldwell 3,010.30 Check Total: 3,010.30
412 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Anthony Castillo 1,872.16 Check Total: 1,872.16
413 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Christopher Dendy 2,266.40 Check Total: 2,266.40
414 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Brian Framke 1,810.99 Check Total: 1,810.99
415 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Thomas Gallups 2,489.58 Check Total: 2,489.58
416 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Scott Herman 4,111.85 Check Total: 4,111.85
417 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Walter Kolon 3,213.94 Check Total: 3,213.94
418 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Simon Melluish 2,447.50 AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 3
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 2,447.50
419 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Kelly Nunez-Lopez 900.65 Check Total: 900.65
420 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Amber Ojeda 1,871.18 Check Total: 1,871.18
421 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Manuel Orozco 4,652.74 Check Total: 4,652.74
422 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Kenan O'Shea 2,531.86 Check Total: 2,531.86
423 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Michael Parish 801.15 Check Total: 801.15
424 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Cody Pearson 3,350.41 Check Total: 3,350.41
425 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Delores Pedersen 1,951.65 Check Total: 1,951.65
426 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Brittany Ponikvar-Dolney 2,876.48 Check Total: 2,876.48
427 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Brandy Sanderson 1,915.27 Check Total: 1,915.27
428 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Donovan Shively 3,749.78 Check Total: 3,749.78
429 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Adam Simental 2,014.97 Check Total: 2,014.97
430 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable Corey Unangst 1,743.67 AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 4
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 1,743.67
431 06/19/2025 900 Pool Cash & Payroll Liability Salaries & Wages Payable William Zynda 2,072.70 Check Total: 2,072.70
432 06/20/2025 900 Pool Cash & Payroll Liability Garnishment Payable CA SDU 223.84 Check Total: 223.84
433 06/20/2025 900 Pool Cash & Payroll Liability Garnishment Payable Employment Development Dept 388.92 Check Total: 388.92
434 06/20/2025 900 Pool Cash & Payroll Liability Garnishment Payable Franchise Tax Board 567.49 Check Total: 567.49
435 06/20/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 77.56 435 06/20/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 43.38 435 06/20/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 371.50 Check Total: 492.44
436 06/20/2025 900 Pool Cash & Payroll Liability Other EE Benefits Payable EAP REMIF Attn: Carmela Beckman-Spect 170.80 Check Total: 170.80
437 06/20/2025 900 Pool Cash & Payroll Liability Union Dues POA Payable EE W P O A 402.93 Check Total: 402.93
40926 06/05/2025 100 General Fund Vehicle Maintenance Adam's Tire & Auto Service 95.85 Check Total: 95.85
40927 06/05/2025 100 General Fund Contract - Other Adventist Health Howard Memorial Hospital 1,500.00 Check Total: 1,500.00
40928 06/05/2025 510 Wastewater Enterprise Utilities AT&T 100.38 Check Total: 100.38
40929 06/05/2025 237 PLHA Housing Rehabilitation AR Long Term Loan J But Judith Butow-Lanye 8,100.00 Check Total: 8,100.00
AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 5
Check Number Check Date Fund Account Name Vendor Name Void Amount 40930 06/05/2025 100 General Fund Vehicle Maintenance City of Ukiah 10,573.21 Check Total: 10,573.21
40931 06/05/2025 900 Pool Cash & Payroll Liability Impress Cash - Pool Petty Cash City of Willits 100.00 0.00 Check Total: 0.00
40932 06/05/2025 100 General Fund Recruitment Mark Clementi 844.00 Check Total: 844.00
40933 06/05/2025 100 General Fund Office & Admin Supplies Coast Hardware 22.88 Check Total: 22.88
40934 06/05/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 150.00 40934 06/05/2025 100 General Fund Miscellaneous Clifford Wayne Cochran -150.00 40934 06/05/2025 100 General Fund Deposits - Short Term Clifford Wayne Cochran 150.00 40934 06/05/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 167.50 40934 06/05/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 1,000.00 Check Total: 1,317.50
40935 06/05/2025 100 General Fund Janitorial Services David J Edgar 1,350.00 Check Total: 1,350.00
40936 06/05/2025 100 General Fund Travel & Lodging Fastrak 10.25 Check Total: 10.25
40937 06/05/2025 100 General Fund Inventory - Gasoline Thomas Gallups 40.00 40937 06/05/2025 100 General Fund Inventory - Gasoline Thomas Gallups 40.01 Check Total: 80.01
40938 06/05/2025 100 General Fund Contract - Other GLS US 16.88 40938 06/05/2025 100 General Fund Contract - Other GLS US 7.53 Check Total: 24.41
40939 06/05/2025 100 General Fund Advertising and Marketing Douglas Gordon 237.33 Check Total: 237.33
40940 06/05/2025 100 General Fund Contract - Other Integrity Shred LLC 55.00 AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 6
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 55.00
40941 06/05/2025 260 Landfill Dissolution Other Departmental Expense James Steven Pinches 1,000.00 Check Total: 1,000.00
40942 06/05/2025 510 Wastewater Enterprise Safety Equipment & Clothing JD Redhouse 62.21 40942 06/05/2025 510 Wastewater Enterprise Safety Equipment & Clothing JD Redhouse 62.20 Check Total: 124.41
40943 06/05/2025 550 Airport Enterprise Other Departmental Expense Kaplan Kirsch LLP 65.00 Check Total: 65.00
40944 06/05/2025 237 PLHA Housing Rehabilitation Professional Svcs Laco Associates 303.75 Check Total: 303.75
40945 06/05/2025 100 General Fund Legal Liebert Cassidy Whitmore 1,437.00 40945 06/05/2025 100 General Fund Legal Liebert Cassidy Whitmore 3,862.00 40945 06/05/2025 100 General Fund Legal Liebert Cassidy Whitmore 88.00 Check Total: 5,387.00
40946 06/05/2025 245 Transportation Tax Equip & Supplies Non-Capital Little Lake Auto Parts 25.60 40946 06/05/2025 100 General Fund Vehicle Maintenance Little Lake Auto Parts 258.92 40946 06/05/2025 100 General Fund Vehicle Maintenance Little Lake Auto Parts 258.92 40946 06/05/2025 100 General Fund Vehicle Maintenance Little Lake Auto Parts 59.00 40946 06/05/2025 100 General Fund Vehicle Maintenance Little Lake Auto Parts 60.71 Check Total: 663.15
40947 06/05/2025 510 Wastewater Enterprise Maintenance supplies M D Thurber, Inc 6,427.38 Check Total: 6,427.38
40948 06/05/2025 100 General Fund Rental of Building & Grounds Ericka Macias 500.00 Check Total: 500.00
40949 06/05/2025 100 General Fund Contract - Other Mendocino County Sheriff's Office 360.57 Check Total: 360.57
40950 06/05/2025 100 General Fund Contract - Other Municipal Resource Group, LLC 5,200.00 40950 06/05/2025 100 General Fund Contract - Other Municipal Resource Group, LLC 5,200.00 AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 7
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 10,400.00
40951 06/05/2025 530 Water Enterprise Vehicle Maintenance O'Reilly Auto Parts 8.17 Check Total: 8.17
40952 06/05/2025 510 Wastewater Enterprise Utilities PG&E Company 21,900.29 40952 06/05/2025 100 General Fund Utilities PG&E Company 1,485.72 40952 06/05/2025 100 General Fund Utilities PG&E Company 621.42 40952 06/05/2025 240 RMRA & SB-1 Utilities PG&E Company 6,320.23 40952 06/05/2025 530 Water Enterprise Utilities PG&E Company 2,373.82 40952 06/05/2025 550 Airport Enterprise Utilities PG&E Company 643.69 40952 06/05/2025 100 General Fund Utilities PG&E Company 305.63 40952 06/05/2025 100 General Fund Utilities PG&E Company 991.43 40952 06/05/2025 510 Wastewater Enterprise Utilities PG&E Company 86.28 40952 06/05/2025 100 General Fund Utilities PG&E Company 66.11 40952 06/05/2025 100 General Fund Utilities PG&E Company 43.20 Check Total: 34,837.82
40953 06/05/2025 100 General Fund Postage and Shipping Pitney Bowes Bank Inc Purchase Power 1,500.00 Check Total: 1,500.00
40954 06/05/2025 100 General Fund Vehicle Maintenance Precision Wireless Service 30,280.84 40954 06/05/2025 100 General Fund Vehicle Maintenance Precision Wireless Service 6,832.80 Check Total: 37,113.64
40955 06/05/2025 100 General Fund Safety Equipment & Clothing Rainbow Agricultural 333.09 Check Total: 333.09
40956 06/05/2025 100 General Fund Contract - Other Redwood Toxicology Inc 49.42 Check Total: 49.42
40957 06/05/2025 100 General Fund Other Departmental Expense Redwood Waste Solutions, Inc 52.47 Check Total: 52.47
40958 06/05/2025 100 General Fund Maintenance supplies Schwaab, Inc 62.15 Check Total: 62.15
40959 06/05/2025 100 General Fund Maintenance supplies Sparetime Supply Inc 46.72 AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 8
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 46.72
40960 06/05/2025 100 General Fund Contract - Other The Altavista Group, Inc 16,000.00 Check Total: 16,000.00
40961 06/05/2025 100 General Fund Recruitment Tufts Polygraph 1,150.00 Check Total: 1,150.00
40962 06/05/2025 100 General Fund Onboarding Jennifer Vagt 62.00 40962 06/05/2025 100 General Fund Recruitment Jennifer Vagt 254.00 Check Total: 316.00
40963 06/05/2025 530 Water Enterprise Utilities Verizon Wireless 215.28 Check Total: 215.28
40964 06/05/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 615.64 40964 06/05/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 52.05 40964 06/05/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 181.07 40964 06/05/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 52.05 40964 06/05/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 52.05 Check Total: 952.86
40965 06/05/2025 100 General Fund Contract - Other Whispering Pines Water 105.00 Check Total: 105.00
40966 06/05/2025 510 Wastewater Enterprise Safety Equipment & Clothing Willits Power 122.77 40966 06/05/2025 510 Wastewater Enterprise Safety Equipment & Clothing Willits Power 122.76 Check Total: 245.53
40967 06/12/2025 100 General Fund Vehicle Maintenance Adam's Tire & Auto Service 30.00 Check Total: 30.00
40968 06/12/2025 510 Wastewater Enterprise Safety Equipment & Clothing Caleb Allen 62.70 40968 06/12/2025 510 Wastewater Enterprise Safety Equipment & Clothing Caleb Allen 62.69 Check Total: 125.39
40969 06/12/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 297.00 40969 06/12/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 245.00 AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 9
Check Number Check Date Fund Account Name Vendor Name Void Amount 40969 06/12/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 206.00 40969 06/12/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 Check Total: 924.00
40970 06/12/2025 600 Sucessor Agency Communications AT&T 436.94 40970 06/12/2025 100 General Fund Communications AT&T 145.65 40970 06/12/2025 100 General Fund Communications AT&T 617.43 40970 06/12/2025 100 General Fund Communications AT&T 485.47 40970 06/12/2025 100 General Fund Communications AT&T 145.65 40970 06/12/2025 550 Airport Enterprise Communications AT&T 63.16 40970 06/12/2025 600 Sucessor Agency Communications AT&T 42.11 40970 06/12/2025 510 Wastewater Enterprise Communications AT&T 188.86 40970 06/12/2025 100 General Fund Communications AT&T 21.05 40970 06/12/2025 530 Water Enterprise Communications AT&T 65.62 40970 06/12/2025 100 General Fund Communications AT&T 146.87 40970 06/12/2025 100 General Fund Communications AT&T 30.03 Check Total: 2,388.84
40971 06/12/2025 530 Water Enterprise Maintenance supplies Badger Meter Inc 1,749.86 Check Total: 1,749.86
40972 06/12/2025 100 General Fund Vehicle - Fuel Bank Of America 68.69 40972 06/12/2025 100 General Fund Maintenance supplies Bank Of America 357.69 40972 06/12/2025 100 General Fund Maintenance supplies Bank Of America 78.54 40972 06/12/2025 400 Citywide CIP Capital Expenditures Bank Of America 781.00 40972 06/12/2025 100 General Fund Other Departmental Expense Bank Of America 90.77 40972 06/12/2025 510 Wastewater Enterprise Travel & Lodging - Conferences Bank Of America 207.51 40972 06/12/2025 100 General Fund Maintenance supplies Bank Of America 452.71 40972 06/12/2025 100 General Fund Other Departmental Expense Bank Of America 35.18 40972 06/12/2025 100 General Fund Safety Equipment & Clothing Bank Of America 178.48 40972 06/12/2025 100 General Fund Office & Admin Supplies Bank Of America 21.80 40972 06/12/2025 100 General Fund Training & Professional Dev Bank Of America 22.00 40972 06/12/2025 510 Wastewater Enterprise Maintenance supplies Bank Of America 25.71 40972 06/12/2025 100 General Fund Travel & Lodging Bank Of America 52.26 40972 06/12/2025 100 General Fund Maintenance supplies Bank Of America 243.31 40972 06/12/2025 240 RMRA & SB-1 Maintenance supplies Bank Of America 48.00 40972 06/12/2025 510 Wastewater Enterprise Travel & Lodging - Conferences Bank Of America 224.89 40972 06/12/2025 550 Airport Enterprise Maintenance supplies Bank Of America 512.71 40972 06/12/2025 100 General Fund Maintenance supplies Bank Of America 45.34 40972 06/12/2025 100 General Fund Office & Admin Supplies Bank Of America 18.54 40972 06/12/2025 100 General Fund Maintenance supplies Bank Of America 30.54 40972 06/12/2025 100 General Fund Maintenance supplies Bank Of America 206.24 AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 10
Check Number Check Date Fund Account Name Vendor Name Void Amount 40972 06/12/2025 100 General Fund Vehicle Maintenance Bank Of America 31.00 40972 06/12/2025 100 General Fund Vehicle Maintenance Bank Of America 115.66 40972 06/12/2025 550 Airport Enterprise Maintenance supplies Bank Of America 51.26 40972 06/12/2025 100 General Fund Office & Admin Supplies Bank Of America 77.66 40972 06/12/2025 100 General Fund Vehicle Maintenance Bank Of America 8.00 40972 06/12/2025 510 Wastewater Enterprise Travel & Lodging - Conferences Bank Of America 207.51 40972 06/12/2025 100 General Fund Dues and Subscriptions Bank Of America 15.00 40972 06/12/2025 100 General Fund Office & Admin Supplies Bank Of America 29.44 40972 06/12/2025 510 Wastewater Enterprise Travel & Lodging - Conferences Bank Of America 224.89 40972 06/12/2025 100 General Fund Staff Events Bank Of America 9.21 40972 06/12/2025 100 General Fund Travel & Lodging Bank Of America 861.18 40972 06/12/2025 100 General Fund Vehicle Maintenance Bank Of America 185.50 40972 06/12/2025 100 General Fund Vehicle - Fuel Bank Of America 79.13 40972 06/12/2025 100 General Fund Training & Professional Dev Bank Of America 339.00 40972 06/12/2025 510 Wastewater Enterprise Travel & Lodging - Conferences Bank Of America 207.50 40972 06/12/2025 100 General Fund Other Departmental Expense Bank Of America 100.00 40972 06/12/2025 510 Wastewater Enterprise Travel & Lodging - Conferences Bank Of America 207.50 40972 06/12/2025 100 General Fund Vehicle - Fuel Bank Of America 82.75 40972 06/12/2025 100 General Fund Travel & Lodging Bank Of America 107.46 40972 06/12/2025 100 General Fund Staff Events Bank Of America 73.10 40972 06/12/2025 100 General Fund Vehicle Maintenance Bank Of America 109.21 40972 06/12/2025 100 General Fund Vehicle - Fuel Bank Of America 90.08 40972 06/12/2025 400 Citywide CIP Capital Expenditures Bank Of America 21.48 40972 06/12/2025 100 General Fund Other Departmental Expense Bank Of America 2,870.00 Check Total: 9,805.43
40973 06/12/2025 530 Water Enterprise Accounts Payable Bonnie Butcher 22.73 Check Total: 22.73
40974 06/12/2025 237 PLHA Housing Rehabilitation AR Long Term Loan J But Judith Butow-Lanye 4,971.74 Check Total: 4,971.74
40975 06/12/2025 900 Pool Cash & Payroll Liability Impress Cash - Pool Petty Cash Cash 100.00 Check Total: 100.00
40976 06/12/2025 530 Water Enterprise Maintenance supplies Coast Hardware 39.26 Check Total: 39.26
40977 06/12/2025 510 Wastewater Enterprise Maintenance supplies Daniel Curtis 150.00 Check Total: 150.00
AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 11
Check Number Check Date Fund Account Name Vendor Name Void Amount 40978 06/12/2025 100 General Fund Departmental Supplies Dooley Enterprises Inc 6,460.48 Check Total: 6,460.48
40979 06/12/2025 530 Water Enterprise Maintenance supplies Fort Bragg Electric Inc 722.25 Check Total: 722.25
40980 06/12/2025 510 Wastewater Enterprise Travel & Lodging - Conferences Shane Garroutte 80.00 Check Total: 80.00
40981 06/12/2025 100 General Fund Maintenance supplies Herc Rentals Inc 136.06 Check Total: 136.06
40982 06/12/2025 530 Water Enterprise Maintenance supplies JM Integration LLC 16,675.04 Check Total: 16,675.04
40983 06/12/2025 100 General Fund Rents & Leases Kyocera 5.62 Check Total: 5.62
40984 06/12/2025 100 General Fund Legal H. James Lance 5,280.00 Check Total: 5,280.00
40985 06/12/2025 100 General Fund Rental of Building & Grounds Irene Medina 650.00 Check Total: 650.00
40986 06/12/2025 530 Water Enterprise Maintenance supplies Pace Supply Corp 624.59 40986 06/12/2025 100 General Fund Maintenance supplies Pace Supply Corp 450.30 Check Total: 1,074.89
40987 06/12/2025 110 ISF - Information Technology Travel & Lodging Dipchand Shah 130.90 Check Total: 130.90
40988 06/12/2025 100 General Fund Janatorial Supplies Thomson Reuters - West 748.15 Check Total: 748.15
40989 06/12/2025 100 General Fund Maintenance supplies Willits Power 28.36 40989 06/12/2025 100 General Fund Maintenance supplies Willits Power 142.91 AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 12
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 171.27
40990 06/19/2025 100 General Fund Utilities 101 Trailer and RV 381.15 Check Total: 381.15
40991 06/19/2025 100 General Fund Vehicle Maintenance Adam's Tire & Auto Service 30.00 Check Total: 30.00
40992 06/19/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 106.00 40992 06/19/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 347.00 40992 06/19/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 3,611.00 40992 06/19/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 220.00 40992 06/19/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 40992 06/19/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 40992 06/19/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 561.00 40992 06/19/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 351.00 40992 06/19/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 124.75 40992 06/19/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 124.75 40992 06/19/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 106.00 40992 06/19/2025 260 Landfill Dissolution Other Departmental Expense Alpha Analytical Lab Inc 357.00 40992 06/19/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 106.00 40992 06/19/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 300.00 40992 06/19/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 40992 06/19/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 152.00 40992 06/19/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 466.00 40992 06/19/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 992.00 40992 06/19/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 71.00 Check Total: 8,523.50
40993 06/19/2025 550 Airport Enterprise Inventory - Gasoline Ascent Aviation Group Inc 20,879.15 Check Total: 20,879.15
40994 06/19/2025 530 Water Enterprise Communications Badger Meter Inc 189.97 Check Total: 189.97
40995 06/19/2025 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC -451.25 40995 06/19/2025 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 552.56 40995 06/19/2025 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 9.20 40995 06/19/2025 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 32.90 40995 06/19/2025 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 9.20 40995 06/19/2025 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 30.30 AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 13
Check Number Check Date Fund Account Name Vendor Name Void Amount 40995 06/19/2025 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 46.47 Check Total: 229.38
40996 06/19/2025 550 Airport Enterprise Utilities Brooktrails Township 143.88 Check Total: 143.88
40997 06/19/2025 245 Transportation Tax Equip & Supplies Non-Capital Bud Garman Construction Svcs Inc 1,688.04 40997 06/19/2025 510 Wastewater Enterprise Equip & Supplies Non-Capital Bud Garman Construction Svcs Inc 1,688.03 40997 06/19/2025 530 Water Enterprise Equip & Supplies Non-Capital Bud Garman Construction Svcs Inc 1,688.03 Check Total: 5,064.10
40998 06/19/2025 237 PLHA Housing Rehabilitation AR Long Term Loan J But Judith Butow-Lanye 10,720.00 Check Total: 10,720.00
40999 06/19/2025 100 General Fund Safety Equipment & Clothing Cardiac Life Products, Inc 6,858.00 Check Total: 6,858.00
41000 06/19/2025 550 Airport Enterprise Communications Comcast 216.64 Check Total: 216.64
41001 06/19/2025 100 General Fund Vehicle Maintenance Commercial Tire & Auto 621.28 41001 06/19/2025 100 General Fund Vehicle Maintenance Commercial Tire & Auto 194.39 41001 06/19/2025 100 General Fund Vehicle Maintenance Commercial Tire & Auto 150.41 Check Total: 966.08
41002 06/19/2025 100 General Fund Contract - Other Deep Valley Security 148.85 Check Total: 148.85
41003 06/19/2025 100 General Fund Safety Equipment & Clothing Brian Fay 500.00 Check Total: 500.00
41004 06/19/2025 410 Wastewater CIP Capital Expenditures Garton Tractor Inc 39,596.00 41004 06/19/2025 410 Wastewater CIP Capital Expenditures Garton Tractor Inc 7.00 41004 06/19/2025 410 Wastewater CIP Capital Expenditures Garton Tractor Inc 123,698.94 Check Total: 163,301.94
41005 06/19/2025 100 General Fund Investigative Supplies GLS US 15.97 AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 14
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 15.97
41006 06/19/2025 245 Transportation Tax Contract - Other Laco Associates 390.00 Check Total: 390.00
41007 06/19/2025 237 PLHA Housing Rehabilitation AR Long Term Loan C. Lam Charles Lamprich 24,000.00 Check Total: 24,000.00
41008 06/19/2025 510 Wastewater Enterprise Vehicle Maintenance Les Schwab Tires Inc 1,054.48 Check Total: 1,054.48
41009 06/19/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 2,115.80 41009 06/19/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 2,008.46 41009 06/19/2025 100 General Fund Inventory - Diesel Nick Barbieri Trucking, Inc 1,026.07 Check Total: 5,150.33
41010 06/19/2025 100 General Fund Onboarding Ogletree, Deakins, Nash, Smoak & Stewart, PC 6,595.00 Check Total: 6,595.00
41011 06/19/2025 530 Water Enterprise Maintenance supplies Pace Supply Corp 68.52 Check Total: 68.52
41012 06/19/2025 100 General Fund Legal Patrick Clark Consulting 1,800.00 Check Total: 1,800.00
41013 06/19/2025 510 Wastewater Enterprise Contract - Other Redwood Waste Solutions, Inc 926.69 Check Total: 926.69
41014 06/19/2025 100 General Fund Vehicle Maintenance Ron's Muffler And Automotive 475.76 Check Total: 475.76
41015 06/19/2025 237 PLHA Housing Rehabilitation AR Long Term Loan E. Sch Ed Schuman 5,023.33 41015 06/19/2025 237 PLHA Housing Rehabilitation AR Long Term Loan E. Sch Ed Schuman 3,600.00 Check Total: 8,623.33
41016 06/19/2025 530 Water Enterprise Maintenance supplies Virginia Stranske 1,012.38 AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 15
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 1,012.38
41017 06/19/2025 100 General Fund Contract - Other Tall Tree Engineering Inc 2,913.75 Check Total: 2,913.75
41018 06/19/2025 100 General Fund Contract - Other Transunion Risk and Alternative 150.00 Check Total: 150.00
41019 06/19/2025 530 Water Enterprise Maintenance supplies Ukiah Paper Supply Inc 121.12 41019 06/19/2025 100 General Fund Maintenance supplies Ukiah Paper Supply Inc 61.09 Check Total: 182.21
41020 06/19/2025 510 Wastewater Enterprise Office & Admin Supplies Uline 477.49 41020 06/19/2025 510 Wastewater Enterprise Safety Equipment & Clothing Uline 211.35 41020 06/19/2025 510 Wastewater Enterprise Safety Equipment & Clothing Uline 211.35 Check Total: 900.19
41021 06/19/2025 530 Water Enterprise Chemical & Lab Supplies USA Bluebook 285.81 41021 06/19/2025 530 Water Enterprise Safety Equipment & Clothing USA Bluebook 63.85 41021 06/19/2025 510 Wastewater Enterprise Chemical & Lab Supplies USA Bluebook 523.68 41021 06/19/2025 530 Water Enterprise Maintenance supplies USA Bluebook 690.76 Check Total: 1,564.10
41022 06/19/2025 510 Wastewater Enterprise Other Departmental Expense Vestis Group, Inc 32.08 41022 06/19/2025 100 General Fund Janatorial Supplies Vestis Group, Inc 263.23 Check Total: 295.31
41023 06/19/2025 530 Water Enterprise Maintenance supplies Willits Power 10.44 41023 06/19/2025 100 General Fund Maintenance supplies Willits Power 105.82 41023 06/19/2025 530 Water Enterprise Maintenance supplies Willits Power 54.55 41023 06/19/2025 530 Water Enterprise Rents & Leases Willits Power 1,273.12 41023 06/19/2025 530 Water Enterprise Maintenance supplies Willits Power 246.68 41023 06/19/2025 530 Water Enterprise Maintenance supplies Willits Power 102.20 Check Total: 1,792.81
41024 06/19/2025 100 General Fund Maintenance supplies Wyatt Irrigation Supply Inc 720.23 Check Total: 720.23
41025 06/26/2025 510 Wastewater Enterprise Dues and Subscriptions Air Quality Management District 1,048.29 AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 16
Check Number Check Date Fund Account Name Vendor Name Void Amount 41025 06/26/2025 100 General Fund Other Departmental Expense Air Quality Management District 598.20 Check Total: 1,646.49
41026 06/26/2025 510 Wastewater Enterprise Training & Professional Dev Caleb Allen 64.00 Check Total: 64.00
41027 06/26/2025 100 General Fund Equip & Supplies Non-Capital Axon Enterprise Inc- Dept 2018 263.25 Check Total: 263.25
41028 06/26/2025 530 Water Enterprise Legal BKS Law Firm 273.75 Check Total: 273.75
41029 06/26/2025 100 General Fund Professional Svcs Bryce Consulting, Inc 1,330.00 Check Total: 1,330.00
41030 06/26/2025 530 Water Enterprise Deposits - Water Acct Res Bonnie Butcher 22.73 Check Total: 22.73
41031 06/26/2025 100 General Fund Contract - Other California Surveying and Drafting Inc 841.16 Check Total: 841.16
41032 06/26/2025 100 General Fund Professional Svcs Mark Clementi 844.00 Check Total: 844.00
41033 06/26/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 167.50 41033 06/26/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 1,000.00 Check Total: 1,167.50
41034 06/26/2025 110 ISF - Information Technology Communications Comcast Financial Agency 763.55 Check Total: 763.55
41035 06/26/2025 100 General Fund Professional Svcs County of Mendocino- Information Services 19.85 Check Total: 19.85
41036 06/26/2025 100 General Fund Contract - Other Data Ticket Inc 129.64 Check Total: 129.64
AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 17
Check Number Check Date Fund Account Name Vendor Name Void Amount 41037 06/26/2025 260 Landfill Dissolution Contract - Other EBA Engineering Inc 6,352.85 Check Total: 6,352.85
41038 06/26/2025 100 General Fund Investigative Supplies GLS US 15.97 41038 06/26/2025 100 General Fund Investigative Supplies GLS US 44.71 Check Total: 60.68
41039 06/26/2025 100 General Fund Rental of Building & Grounds Guillermo Guzman 500.00 Check Total: 500.00
41040 06/26/2025 510 Wastewater Enterprise Maintenance supplies Instrument Technology Corp. 1,044.21 Check Total: 1,044.21
41041 06/26/2025 100 General Fund Safety Equipment & Clothing JD Redhouse 391.81 Check Total: 391.81
41042 06/26/2025 530 Water Enterprise Communications JM Integration LLC 215.00 Check Total: 215.00
41043 06/26/2025 550 Airport Enterprise Other Departmental Expense Kaplan Kirsch LLP 700.00 Check Total: 700.00
41044 06/26/2025 100 General Fund Maintenance supplies Walter Kolon 1,212.50 Check Total: 1,212.50
41045 06/26/2025 100 General Fund Vehicle Maintenance Les Schwab Tires Inc 84.80 Check Total: 84.80
41046 06/26/2025 100 General Fund Rental of Building & Grounds Karina McAbee 300.00 Check Total: 300.00
41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 89.01 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 23.95 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 9.62 41047 06/26/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 14.60 41047 06/26/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 83.79 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 42.93 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 54.43 AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 18
Check Number Check Date Fund Account Name Vendor Name Void Amount 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 11.93 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 22.37 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 79.62 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 8.03 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 34.56 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 105.76 41047 06/26/2025 510 Wastewater Enterprise Safety Equipment & Clothing Mendo Mill & Lumber Company 29.20 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 77.50 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 16.74 41047 06/26/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 3.16 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 28.27 41047 06/26/2025 100 General Fund Other Departmental Expense Mendo Mill & Lumber Company 46.07 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 28.20 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 272.80 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 51.79 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 276.08 41047 06/26/2025 530 Water Enterprise Safety Equipment & Clothing Mendo Mill & Lumber Company 14.60 41047 06/26/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 249.85 41047 06/26/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 86.72 41047 06/26/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 52.90 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 15.70 41047 06/26/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 5.62 41047 06/26/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 89.19 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 53.58 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 31.73 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 9.49 41047 06/26/2025 100 General Fund Safety Equipment & Clothing Mendo Mill & Lumber Company 196.08 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 53.23 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 68.07 41047 06/26/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 58.86 41047 06/26/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 58.19 41047 06/26/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 36.66 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 84.67 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 66.21 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 5.23 41047 06/26/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 26.17 41047 06/26/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 15.42 41047 06/26/2025 510 Wastewater Enterprise Safety Equipment & Clothing Mendo Mill & Lumber Company 7.30 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 55.65 41047 06/26/2025 100 General Fund POST Travel & Trainings Mendo Mill & Lumber Company 19.64 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 191.54 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 68.82 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 138.03 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 31.42 AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 19
Check Number Check Date Fund Account Name Vendor Name Void Amount 41047 06/26/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 18.17 41047 06/26/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 25.12 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 20.90 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 183.86 41047 06/26/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 111.07 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 34.23 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 80.20 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 293.55 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 8.36 41047 06/26/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 42.91 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 164.29 41047 06/26/2025 100 General Fund Other Departmental Expense Mendo Mill & Lumber Company 25.09 41047 06/26/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 615.90 41047 06/26/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 29.30 41047 06/26/2025 100 General Fund Other Departmental Expense Mendo Mill & Lumber Company 62.83 41047 06/26/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 12.55 41047 06/26/2025 100 General Fund Other Departmental Expense Mendo Mill & Lumber Company 422.34 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 62.83 41047 06/26/2025 100 General Fund Office & Admin Supplies Mendo Mill & Lumber Company 28.23 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 58.81 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 45.49 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 32.92 41047 06/26/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 33.71 Check Total: 5,613.64
41048 06/26/2025 100 General Fund Contract - Other Mendocino County Sheriff's Office 120.19 Check Total: 120.19
41049 06/26/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,991.12 41049 06/26/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,875.82 41049 06/26/2025 100 General Fund Inventory - Diesel Nick Barbieri Trucking, Inc 2,031.37 Check Total: 5,898.31
41050 06/26/2025 100 General Fund Professional Svcs Occu-Med 1,824.00 Check Total: 1,824.00
41051 06/26/2025 510 Wastewater Enterprise Maintenance supplies Pedley Knowles & Company 2,817.45 41051 06/26/2025 510 Wastewater Enterprise Maintenance supplies Pedley Knowles & Company 443.22 41051 06/26/2025 510 Wastewater Enterprise Maintenance supplies Pedley Knowles & Company 949.39 41051 06/26/2025 510 Wastewater Enterprise Maintenance supplies Pedley Knowles & Company 2,817.45 AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 20
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 7,027.51
41052 06/26/2025 530 Water Enterprise Utilities PG&E Company 14.05 41052 06/26/2025 530 Water Enterprise Utilities PG&E Company 124.74 41052 06/26/2025 100 General Fund Utilities PG&E Company 678.55 Check Total: 817.34
41053 06/26/2025 100 General Fund Contract - Other Pistachio Films LLC 175.00 Check Total: 175.00
41054 06/26/2025 100 General Fund Vehicle Maintenance Precision Wireless Service 8,099.25 Check Total: 8,099.25
41055 06/26/2025 530 Water Enterprise Contract - Other Craig Rosenquist 294.00 41055 06/26/2025 510 Wastewater Enterprise Contract - Other Craig Rosenquist 114.00 Check Total: 408.00
41056 06/26/2025 100 General Fund POST Travel & Trainings Santa Rosa Junior College-Accounting 3,387.00 Check Total: 3,387.00
41057 06/26/2025 400 Citywide CIP Capital Expenditures SHN Consulting Engineers & Geologists 13,250.00 Check Total: 13,250.00
41058 06/26/2025 100 General Fund Rental of Building & Grounds Blanca Silva 500.00 Check Total: 500.00
41059 06/26/2025 510 Wastewater Enterprise Safety Equipment & Clothing Sonoma Design Apparel & Promotions, Inc 177.53 41059 06/26/2025 530 Water Enterprise Safety Equipment & Clothing Sonoma Design Apparel & Promotions, Inc 177.53 Check Total: 355.06
41060 06/26/2025 237 PLHA Housing Rehabilitation AR Long Term Loan J. Soo Jennifer Sookne 5,750.00 Check Total: 5,750.00
41061 06/26/2025 530 Water Enterprise Training & Professional Dev State Water Res Control Board 60.00 Check Total: 60.00
41062 06/26/2025 100 General Fund Rental of Building & Grounds Thy Sumvan 500.00 AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 21
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 500.00
41063 06/26/2025 510 Wastewater Enterprise Office & Admin Supplies Uline 415.93 41063 06/26/2025 100 General Fund Investigative Supplies Uline 203.13 Check Total: 619.06
41064 06/26/2025 530 Water Enterprise Chemical & Lab Supplies Univar Solutions -23,268.60 41064 06/26/2025 530 Water Enterprise Chemical & Lab Supplies Univar Solutions 1,761.53 41064 06/26/2025 530 Water Enterprise Chemical & Lab Supplies Univar Solutions 23,586.71 41064 06/26/2025 530 Water Enterprise Chemical & Lab Supplies Univar Solutions 14,646.45 Check Total: 16,726.09
41065 06/26/2025 530 Water Enterprise Safety Equipment & Clothing Chris Viall 65.28 41065 06/26/2025 530 Water Enterprise Safety Equipment & Clothing Chris Viall 65.27 Check Total: 130.55
41066 06/26/2025 410 Wastewater CIP Capital Expenditures Weco Industries LLC 2,013.81 41066 06/26/2025 410 Wastewater CIP Capital Expenditures Weco Industries LLC 2,784.88 41066 06/26/2025 510 Wastewater Enterprise Maintenance supplies Weco Industries LLC 155.00 Check Total: 4,953.69
41067 06/26/2025 100 General Fund Other Departmental Expense Whispering Pines Water 178.00 Check Total: 178.00
41068 06/26/2025 100 General Fund Contract - Other Lori Williams 3,600.00 Check Total: 3,600.00
41069 06/26/2025 510 Wastewater Enterprise Maintenance supplies Willits Power 10.90 Check Total: 10.90
41070 06/26/2025 100 General Fund Maintenance supplies ZW USA, Inc 275.79 Check Total: 275.79
Report Total: 908,125.67
AP-Checks for Approval (7/2/2025 - 1:37 PM) Page 22
Permit Summary Report (Total Fees Paid)
Current
Month
June 2025
Month Last
Year
June 2024
Current Yr-ToDate
7/1/2024 -
6/30/2025
Last Yr-To-Date
7/1/2023 -
6/30/2024
Addition/Alteration
Count 15 16 179 158
Total Fees $1,611.25 $6,789.08 $58,231.00 $47,817.39
Fees Paid $1,611.25 $6,789.08 $58,231.00 $47,817.39
Total Valuation 104,429.00 441,150.00 3,724,449.14 3,511,986.10 Total Square Feet 7,156 5,204 64,501 50,950
Administrative $112.32 $1,802.52 $13,182.15 $12,071.75
BSF $15.00 $27.00 $255.00 $216.00
Building Department (OTC Permit
Fees)
$810.00 $1,025.00 $15,002.50 $11,360.08
Building Department (Permit Fees) $518.05 $3,163.62 $23,862.45 $19,302.82 Building Miscellaneous Fees $0.00 $47.00 $141.00 $47.00 GPM $138.09 $617.61 $5,086.31 $4,187.23
Processing $0.00 $0.00 $0.00 $0.00
SMIP Commercial $5.82 $91.34 $415.87 $443.42
SMIP Residential $11.97 $14.99 $285.72 $189.09
New construction
Count 2 3 22 20
Total Fees $2,735.84 $248.48 $10,153.99 $7,807.18
Fees Paid $2,735.84 $248.48 $10,153.99 $7,807.18
Total Valuation 182,000.00 3,200.00 730,310.91 490,834.42 Total Square Feet 0 0 5,840 4,357
Administrative $937.14 $0.00 $2,995.21 $2,981.13
BSF $9.00 $3.00 $34.00 $22.00
Building Department (OTC Permit
Fees)
$0.00 $216.00 $917.00 $810.00
Building Department (Permit Fees) $1,511.00 $23.50 $5,284.17 $3,330.04 Building Miscellaneous Fees $0.00 $0.00 $0.00 $23.50
GPM $254.80 $4.48 $831.20 $556.97
Processing $0.00 $0.00 $0.00 $0.00
SMIP Commercial $0.00 $0.50 $26.68 $56.40
SMIP Residential $23.90 $1.00 $65.73 $27.14
Total Count 17 19 201 178
Total Fees $4,347.09 $7,037.56 $68,384.99 $55,624.57
Total Fees Paid $4,347.09 $7,037.56 $68,384.99 $55,624.57 Total Valuation 286,429.00 444,350.00 4,454,760.05 4,002,820.52 Total Square Feet 7,156 5,204 70,341 55,307
Total Administrative $1,049.46 $1,802.52 $16,177.36 $15,052.88 Total BSF $24.00 $30.00 $289.00 $238.00
Total Building Department (OTC
Permit Fees)
$810.00 $1,241.00 $15,919.50 $12,170.08
To
tal BuildingDepartment(Permit
Fees)
$2,029.05$3,187.12$29,146.62$22,632.86
Total BuildingMiscellaneousFees$0.00$47.00$141.00$70.50 Total GPM$392.89$622.09$5,917.51$4,744.20
Total Processing$0.00$0.00$0.00$0.00
Total SMIPCommercial $5.82$91.84$442.55$499.82
Total SMIPResidential $35.87$15.99$351.45$216.23
Item No. 9a
Meeting Date: July 23, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Dusty Duley, Community Development Director
Agenda Title: DISCUSSION OF POTENTIAL IMPROVEMENTS TO STATE HIGHWAY 20 THROUGH WILLITS AS PART OF THE CALTRANS 2028 SHOPP PROJECT AND DIRECTION TO STAFF ON COMMUNITY OUTREACH.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 20 minutes.

Summary of Request: The California Department of Transportation (Caltrans) has notified City staff that they may be doing a pavement project on State Highway 20, through Willits, in the 2028 State Highway Operation and Protection Program (SHOPP) cycle. Although construction is not expected to begin until approximately 2033, Caltrans has initiated the project scoping phase and is seeking early input from the City regarding potential improvements. Possible elements to consider may include:
• Roundabouts
• Traffic signals
• Safety-enhanced crosswalks
• Lighting and signage improvements
• Lane and striping reconfigurations
• Landscaping opportunities
• Drainage system upgrades
• Complete streets elements
To support this effort, staff is requesting Council concurrence to prioritize staff time for outreach and conversations with businesses located along the Highway 20 corridor as well as organizing a community meeting to identify and discuss potential improvements. Caltrans has provided the City until April 2026 to complete planning activities and public engagement efforts.

Caltrans staff provided the following outline of project key dates:

Schedule of Planning activities
August 15, 2025 City - Deadline to have basic info on project scope:

1. Location and linear feet of bikeways, sidewalk, and crosswalks.

2. If you can, add detail:
a. Specify type of bikeway
b. Is width of sidewalk less than or greater than 8’?
c. For crosswalks, note any additional enhancements like RRFB or bulbouts.

3. If you can, identify any other scope essential to the project being supported.

April 2026 City - Deadline to complete planning updates and engagement May 2026 Caltrans – Start Project Initiation Document (PID) June 2027 Caltrans – Deadline to complete PID
Schedule of project development activities: Detail about environmental, design, and right of way phases will be added during K-phase (writing the PID).

July 2028-June 2033 Project Development
Summer 2033 or 2034 Begin construction
Recommended Action: Authorize City staff to initiate outreach and engagement activities related to the Caltrans SHOPP project on State Highway 20, including:

1. Conducting meetings and interviews with business owners along the corridor;

2. Organizing at least one community meeting or workshop to gather public input; and

3. Coordinating with Caltrans to provide timely City feedback during the project scoping phase.

Alternative(s): None recommended.

Fiscal Impact: None
Personnel Impact: CDD Staff Time to gather public input and coordinate with Caltrans staff; approximately 20 hours.

Identified City Council Conflict of Interest: None.
2021 Adopted Goals: Public Works Goal #3 – Develop a City Street Improvement Program capable of bringing 25 percent of City Streets to a PCI of 85 or greater within the next five years. • Work with Caltrans to properly paint and restripe portions still under Caltrans control to improve safety.

California Environmental Quality Act: Does not apply.

This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: Interim City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Item No. 9b
Meeting Date: July 23, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Swetha Hiranya Venuturupalli, Senior City Planner Agenda Title: DISCUSSION AND POSSIBLE ACTION ON VARIANCE REQUEST #V-25-01 TO REDUCE THE REAR YARD SETBACKS AT 124 STATE STREET.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes.

Summary of Request: The applicant is requesting a variance from Willits Municipal Code Section 17.24.040 to reduce the required rear yard setback from 20 feet to 6 feet to construct a detached garage in the R-1 Single-Family Residential District at 124 State Street, APN: 005-142-02 The proposed garage includes a 760 sq ft, Z-shaped layout to allow for on-site vehicular turning, improving safety, and will incorporate rooftop solar panels requiring a specific orientation. Due to the limited usable rear yard space, strict application of the setback requirement presents a practical difficulty. Staff has evaluated the request and determined that the findings for variance approval can be made pursuant to Section 17.76.040 of the Willits Municipal Code.

Recommended Action: Adopt a resolution approving the requested variance to allow a reduced rear yard setback for the construction of a detached garage at 124 State Street based on the findings in the staff report.

Alternative(s): None recommended.

Fiscal Impact: None.

Personnel Impact: None.

Identified City Council Conflict of Interest: None.
2021 Adopted Goals: None
California Environmental Quality Act: This project is categorically exempt from the California Environmental Quality Act under CEQA Guidelines Section 15303 (Class 3 - New Construction or Conversion of Small Structures), as it involves construction of a detached accessory structure in a residential zone with no significant impact and Section 15305 (Class 5 - Minor Alterations in Land Use Limitations) of the CEQA Guidelines.

This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: Interim City Manager City Attorney City Clerk Finance Director Human Resources Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2025-__ Page 1 of 5 July 23th, 2025
RESOLUTION NO. 2025-

RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF WILLITS APPROVING VARIANCE #V-25-01 FOR HENRY W. RUED TO ALLOW A DETACHED GARAGE TO ENCROACH INTO THE REQUIRED READ YARD SETBACK AT 124 STATE STREET WHEREAS, Henry W. Rued (“Applicant”) has applied to the Willits Planning Commission of the City of Willits for a Variance in accordance with the Municipal Code (Ordinances No. 82-4, and as amended). Chapter 17.56 (Variances), to allow construction of a 760 sq. ft detached garage encroaching into the required rear yard setback on a property zoned R-1 Single Family Residential, located at 124 State Street, more specifically described as Assessor Parcel Number 005-142-02, in the City of Willits, County of Mendocino, State of California, and, WHEREAS, the Willits Planning Commission finds that the project qualifies for an exemption from the California Environmental Quality Act (CEQA) per CEDA Guidelines Section 15303 (Class 3 - New Construction of Small Structures) and Section 15305 (Class 5 - Minor Alterations in Land Use Limitations); and
WHEREAS, the Willits Planning Commission, at its regular meeting held on the 23rdJuly, 2025, carefully reviewed the variance application, staff report, referral comments, public hearing notices, and received public testimony on the matter; and, WHEREAS, the Willits Planning Commission has had an opportunity to review this Resolution and finds that it accurately sets forth the intentions of the Council regarding the Project, and,
NOW, THEREFORE, BE IT RESOLVED that the Willits Planning Commission does hereby makes the following findings
Environmental Finding:

A. The Willits Planning Commission finds that the proposed project is Categorically Exempt from the California Environmental Quality Act pursuant to Section 15303 (Class 3 - New Construction of Small Structures) and Section 15305 (Class 5 - Minor Alterations in Land Use Limitations) of the CEQA Guidelines.

General Plan Finding:

A. The proposed project is consistent with the applicable goals and policies of the City’s General Plan, including the Residential-Medium Density (R-M) designation, as conditioned.

Variance Findings:

A. Because of special circumstances applicable to the property, including size, shape, topography, location or surroundings, the strict application of the zoning ordinance deprives such property of privileges enjoyed by other property in the vicinity and under identical zoning classification. The subject parcel is approximately

1.76 acres (76,666 square feet) in size and has a rectangular shape, which limits the ability to establish a garage along the front of the property. This parcel is similar in size and shape to other R-1 zoned properties in the vicinity, which benefit from the ability to locate accessory structures within the rear yard setback. Given the constraints imposed Resolution No. 2025-__ Page 2 of 5 July 23th, 2025
by the lot’s configuration and the development patterns in the surrounding area, it can be reasonably found that the strict application of the zoning ordinance would deprive the subject property of privileges enjoyed by other similarly situated and zoned parcels.

B. The variances does not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated. Given the special circumstances created by the shape of the lot and recognizing that other properties in the vicinity enjoy reduced rear yard setbacks for accessory structures, granting this variance would not create an unfair special privilege but rather would maintain consistency with established development patterns in the neighborhood.

C. The variance does not authorize a use or activity which is not otherwise expressly authorized by the zone regulation governing the parcel of property. The proposed structure will be used solely as a garage supporting the existing single-family residence, and garages are allowed as accessory uses in the R-1 zoning district. The use of a structure as a garage is consistent with the R-1 zoning district.

D. The variance will be consistent with the General Plan and will not have an adverse effect on neighboring properties. The project supports General Plan policies promoting maintenance of the City's single-family residential character and environmental goals such as energy efficiency. The garage's solar integration aligns with the City's sustainability goals. The garage is oriented to the rear of the parcel, adjacent to a large industrially zoned property, which minimizes any potential privacy issues or land use conflicts with nearby residences. The project complies with all applicable development standards, with the exception of the rear setback subject to this variance. The variance will not have an adverse effect on neighboring properties.

BE IT FURTHER RESOLVED That the Willits Planning Commission hereby finds that the variance is exempt from CEQA pursuant to the Class 3 and 5 Categorical Exemptions. The Planning Commission certifies that the Class 3 and 5 Categorical Exemption has been completed, reviewed, and considered, together with the comments received during the public review process, in compliance with CEQA Guidelines, and finds that the Categorical Exemption reflects the independent judgment and analysis of the Planning Commission.

BE IT FURTHER RESOLVED that the Willits Planning Commission hereby grants the requested Variance #V-25-01, subject to the Conditions of Approval in Exhibit “A”, attached hereto.

THE FOREGOING RESOLUTION WAS PASSED and adopted at a regular meeting of the Willits Planning Commission held on the 23Rd day of July, 2025, by the following vote:

AYES:

NOES:

ABSENT:

Resolution No. 2025-__ Page 3 of 5 July 23th, 2025
ATTEST:
__________________________
_________________________________
TOM ALLMAN, Mayor
City Council of the City of Willits
DELORES PEDERSEN, City Clerk

EXHIBIT A
Resolution No. 2025-__ Page 4 of 5 July 23th, 2025

CONDITIONS OF APPROVAL
VARIANCE #V-25-01
July 23rd, 2025
APPROVED PROJECT DESCRIPTION:

The applicant is requesting a variance from Willits Municipal Code Section 17.24.040 to reduce the required rear yard setback from 20 feet to 6 feet to construct a detached garage in the R-1 Single-Family Residential District at 124 State Street, APN: 005-142-02 The proposed garage includes a 760 sq ft, Z-shaped layout to allow for on-site vehicular turning, improving safety, and will incorporate rooftop solar panels requiring a specific orientation. Due to the limited usable rear yard space, strict application of the setback requirement presents a practical difficulty. Staff has evaluated the request and determined that the findings for variance approval can be made pursuant to Section 17.56.020 of the Willits Municipal Code.

CONDITIONS OF APPROVAL:

Staff recommends that by resolution, the Planning Commission approves the request for Variance No. V 25-01 based on the above findings of fact, subject to the recommended conditions of approval.

1. Unless otherwise indicated herein, development of the site shall be in substantial conformance with the approved site plans and elevations on file with the Community Development Department.

2. This Variance shall not take effect until ten (10) working days after its approval by the Planning Commission and until the applicant has submitted a signed acceptance of all conditions of approval to the Community Development Department.

3. The applicant shall obtain all necessary permits and fully comply with all requirements of the City of Willits Fire, Health, Water, Sewer, Building, and Services & Facilities Departments prior to any construction activity.

4. The City, including its officers, agents, and employees, shall have the right to inspect the property at any reasonable time, and the applicant shall not impede access.

5. This permit may be revoked by the City of Willits for any violation of the terms or conditions of this approval by the owner or applicant.

6. The permit shall have no force or effect until accepted in writing by the applicant.

AESTHETICS

7. All exterior lighting installed for security, safety, or landscape purposes shall be shielded and directed downward to prevent glare onto adjacent residential properties and streets, with particular attention to minimizing light spill toward nearby residences.

CULTURAL RESOURCES

8. In the event that archaeological or cultural resources are discovered during construction, work shall immediately halt in the affected area and a qualified cultural resources specialist Resolution No. 2025-__ Page 5 of 5 July 23th, 2025
shall be retained at the applicant's expense to assess the find and recommend mitigation measures if necessary.

NOISE

9. Construction activity involving loud equipment such as hammering, sawing, or heavy machinery shall be limited to the hours of 7:00 a.m. to 7:00 p.m. on weekdays, and 9:00 a.m. to 5:00 p.m. on Saturdays. No construction activities shall occur on Sundays or Cityobserved holidays.

STAFF REPORT: VARIANCE #V 25-01
PAGE 1

PLANNING COMMISSION AGENDA STAFF REPORT
MEETING DATE: July 23rd, 2025 AGENDA ITEM NO:

TO: Honorable Mayor and Members of the City Council
PREPARED BY: Swetha Hiranya Venuturupalli, City Planner REQUEST: To allow construction of a 760 sq.ft, detached garage in the required rear yard setback area. The applicant is requesting a reduction in the required rear setback
from 20 feet to 6 feet due to the shape of the lot and
limited usable backyard space. The structure is also
designed to accommodate rooftop solar panels and
provide safer on-site vehicle maneuvering, eliminating
the need to back onto the public street.

OWNER/APPLICANT Henry W. Rued
LOCATION: In the City of Willits, located on the north side of State Street, approximately 70 feet east of its intersection
with N. Humbolt St; Address: 124 State Street; APN:
005-142-02.

TOTAL ACREAGE: 0.17 acre
GENERAL PLAN: Residential-Medium Density (R-M)
ZONING: Single family Residence (R1)
ENVIRONMENTAL DETERMINATION: Categorically Exempt from CEQA, pursuant to Section 15303 (Class 3 - New Construction of Small Structures)
and Section 15305 (Class 5 -Minor Alterations in Land
Use Limitations) of the CEQA Guidelines.

RECOMMENDATIONS: Approve the request.

STAFF REPORT: VARIANCE #V 25-01
PAGE 2

BACKGROUND
RELATED APPLICATIONS:

None on file. This is a standalone variance request submitted by the property owner. No prior discretionary planning approvals have been processed for this specific development.

RELATED CITY ORDINANCES:
• City of Willits Zoning Code Section 17.24.040 – Establishes required setbacks for properties zoned R-1 (Single-Family Residential), including a minimum rear yard setback of 20 feet.
• Willits Municipal Code Chapter 17.56 – Variances – Governs the procedures and findings required for approval of variances from zoning development standards.

PROJECT DESCRIPTION:

The applicant, Henry W. Rued, proposes to construct a 760 sq ft, Z-shaped detached garage in the rear yard of an existing single-family residential property at 124 State Street. The garage includes features such as:
• On-site turning space for improved vehicle circulation and safety; • Rooftop solar panels oriented for optimal energy performance; and • A modern design intended to fit within the constrained and irregular rear yard area.

Due to the limited usable backyard space and the shape of the lot, the applicant is requesting a variance to reduce the required 20-foot rear yard setback to 6 feet.

PROJECT SETTING
The project site is zoned R-1 Single-Family Residential. The parcel is approximately 0.17 acre in size and is generally flat. It is currently developed with a single-family residence and is accessed from State Street, a local public street. The site is fully serviced by public utilities, including water, sewer, and electricity. Surrounding land uses include R-1 single-family residences to the east and west of the property, Bud Snider Park located south of the site, and MH (Heavy Industrial) zoning directly north of the property. The neighborhood features singlefamily homes, many of which include garages, sheds, and accessory structures in the rear yard.

The proposed detached garage is consistent with this development pattern, and no visual or land use conflicts are anticipated because of the project.

STAFF REPORT: VARIANCE #V 25-01
PAGE 3
Photo 2
Subject: Proposed area for
the garage
View: Backyard of the site
Location: 124 State St,
Willits, CA
Photo 3
Subject: Existing garage
View: Backyard of the site
Location: 124 State St,
Willits, CA
Photo 1
Subject: Proposed area for
the garage
View: Backyard of the site
Location: 124 State St,
Willits, CA
STAFF REPORT: VARIANCE #V 25-01
PAGE 4
The site is surrounded by the following land uses:

Direction APN General Plan Zoning Land Use Lot Size
North 005-110-24 MH Industrial Industrial 4.4 acres
East 005-142-03 R1 Single Family
Residence
ResidenceSingle
Family

0.71 South 005-145-01 PF Public Facility Bud Snider
Park

1.72 West 005-142-01 R1 Single Family
Residence
ResidenceSingle
Family

0.18 SERVICES:

The project parcel is served by the following jurisdictions:

Access: Driveway off State Street
Fire District: Little Lake Fire Protection District
Water: City of Willits
Wastewater: City of Willits

REFERRAL AGENCY COMMENTS
On May 20th, 2025, project referrals were sent to the following agencies having jurisdiction over the project:

REFERRAL AGENCIES NOT RETURNED NO COMMENT COMMENT
Building Department X
City Manager X
Fire Department X
Public Works Dept. X
City Water/Sewer X
Engineering Division X

TECHNICAL ADVISORY COMMITTEE COMMENTS
A Technical Advisory Committee (TAC) review was not required for this application due to the small scale and residential nature of the proposed project. The scope of the variance request construction of a detached garage with a reduced rear yard setback did not warrant interdepartmental review beyond the referral agency comments. All necessary evaluations were conducted by staff, and any applicable requirements are included in the Conditions of Approval.

STAFF REPORT: VARIANCE #V 25-01
PAGE 5

LEGAL NOTICE REQUIREMENTS
A Notice of Public Hearing was published in the Willits Weekly newspaper on July 10th, 2025, and mailed to property owners adjacent to the site. Three parcels fell within the noticing area.

Also, the notice was posted on the property on July 8th, 2025.

STAFF ANALYSIS
GENERAL PLAN AND ZONING CONSISTENCY:

The subject property at 124 State Street has a General Plan land use designation of Medium Density Residential and is zoned R-1 Single-Family Residential. The R-1 zoning district is intended to preserve residential neighborhoods while allowing for the development of low- to medium-density single-family homes and compatible accessory structures. The proposed project involves the construction of a detached, Z-shaped garage located within the required rear yard setback, which necessitates a variance to reduce the setback from 20 feet to 6 feet.

While the Medium Density Residential General Plan designation encourages a variety of housing types and efficient use of land, it remains consistent with single-family residential development on appropriately sized lots. The proposed garage supports the existing singlefamily use by enhancing on-site vehicular circulation, improving safety, and accommodating sustainable design features such as rooftop solar panels.

Although the garage encroaches into the standard rear setback, the requested variance is a direct response to the site-specific physical constraints, including:
• The lot’s irregular shape and shallow backyard depth. • The need to provide safe vehicle turnaround space to prevent it back into the public right-of-way.
• Solar panel orientation requirements for maximizing energy efficiency.

The project maintains full compliance with all other development standards, including lot coverage, building height, and side yard setbacks, and does not involve any non-residential or high-intensity use. Approval of the variance allows for reasonable use of the property without undermining the goals of the General Plan or the zoning ordinance.

Further, the project aligns with the City’s broader planning objectives by:
• Supporting safe and efficient access for residents.
• Promoting sustainable design.
• Preserving the residential character of the neighborhood.

In summary, while a variance is requested for the rear yard setback, the proposed garage is consistent with the intent of the Medium Density Residential General Plan designation and the STAFF REPORT: VARIANCE #V 25-01
PAGE 6
R-1 zoning standards and is compatible with surrounding residential uses. Therefore, the project as proposed is consistent with both the General Plan and Zoning Code requirements.

LAND USE COMPATIBILITY:

The subject property is located in a primarily residential area with a mix of adjacent land uses, including industrial and public facilities. To the north of the site lies a 4.4-acre parcel designated as MH (Heavy Industrial) in the General Plan and zoned Industrial (APN 005-110-24). To the east and west are parcels zoned R1 Single Family Residential, with lot sizes of approximately

0.71 acres (APN 005-142-03) and 0.18 acres (APN 005-142-01), respectively. To the south is a

1.72-acre parcel designated as Public Facility (APN 005-145-01).

The proposed detached garage will be located toward the rear (northern side) of the property, adjacent to the industrially zoned parcel. This placement ensures the structure will not impact or disturb the surrounding residences, as it is set away from nearby homes. The garage will maintain all required side yard setbacks and is not anticipated to result in privacy, access, or aesthetic conflicts for adjacent residential properties.

Given its location, scale, and orientation, the proposed development is compatible with surrounding land uses. The project aligns with the residential character of the neighborhood while minimizing any potential impacts, particularly by orienting the garage away from residential interfaces.

ENVIRONMENTAL REVIEW
This project has been determined to be categorically exempt from the California Environmental Quality Act (CEQA) provisions under Section 15303 (Class 3 - New Construction of Small Structures) and Section 15305 (Class 5 - Minor Alterations in Land Use Limitations) of the CEQA Guidelines. Examples of the Class 3 exemption include construction of accessory structures such as garages, carports, patios, and similar small outbuildings. The Class 5 exemption applies to minor lot line adjustments, variances, and minor encroachments that do not result in significant changes in land use or density. The project is defined in the Willits Zoning Code (Chapter 17) as an accessory structure (garage) and includes a rear yard setback variance, which are consistent with these exemptions.

FINDINGS
The Planning Commission makes the following findings pursuant to Willits City Code Section

17.76.040:

A. Because of special circumstances applicable to the property, including size, shape, topography, location or surroundings, the strict application of the zoning ordinance deprives such property of privileges enjoyed by other property in the vicinity and under identical zoning classification. The subject parcel is approximately 1.76 acres (76,666 square feet) in size and has a rectangular shape, which limits the ability to establish a garage along the front of the property. This parcel is similar in size and shape to other R-1 zoned properties in the vicinity, which benefit from the ability to locate accessory structures within the rear yard setback. Given the constraints imposed by the lot’s configuration and the development patterns STAFF REPORT: VARIANCE #V 25-01
PAGE 7
in the surrounding area, it can be reasonably found that the strict application of the zoning ordinance would deprive the subject property of privileges enjoyed by other similarly situated and zoned parcels. Finding can be made.

B. The variances does not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated. Given the special circumstances created by the shape of the lot and recognizing that other properties in the vicinity enjoy reduced rear yard setbacks for accessory structures, granting this variance would not create an unfair special privilege but rather would maintain consistency with established development patterns in the neighborhood. Finding can be made.

C. The variance does not authorize a use or activity which is not otherwise expressly authorized by the zone regulation governing the parcel of property. The proposed structure will be used solely as a garage supporting the existing single-family residence, and garages are allowed as accessory uses in the R-1 zoning district. The use of a structure as a garage is consistent with the R-1 zoning district. Finding can be made.

D. The variance will be consistent with the General Plan and will not have an adverse effect on neighboring properties. The project supports General Plan policies promoting maintenance of the City's single-family residential character and environmental goals such as energy efficiency. The garage's solar integration aligns with the City's sustainability goals. The garage is oriented to the rear of the parcel, adjacent to a large industrially zoned property, which minimizes any potential privacy issues or land use conflicts with nearby residences. The project complies with all applicable development standards, with the exception of the rear setback subject to this variance. The variance will not have an adverse effect on neighboring properties.

Finding can be made.

ENVIRONMENTAL FINDING:

The proposed project is Categorically Exempt from CEQA pursuant to Section 15303 (Class 3 - New Construction of Small Structures) of the CEQA Guidelines and Section 15305 (Class 5 - Minor Alterations in Land Use Limitations) of the CEQA Guidelines.

GENERAL PLAN FINDING:

The proposed project is consistent with the General Plan designation of Residential-Medium Density (R-M) and applicable goals and policies of the General Plan, subject to the Conditions of Approval for this permit.

RECOMMENDED CONDITIONS OF APPROVAL
Staff recommends that by resolution, the Planning Commission approves the request for Variance No. V 25-01 based on the above findings of fact, subject to the recommended conditions of approval.

1. Unless otherwise indicated herein, development of the site shall be in substantial conformance with the approved site plans and elevations on file with the Community Development Department.

STAFF REPORT: VARIANCE #V 25-01
PAGE 8

2. This Variance shall not take effect until ten (10) working days after its approval by the Planning Commission and until the applicant has submitted a signed acceptance of all conditions of approval to the Community Development Department.

3. The applicant shall obtain all necessary permits and fully comply with all requirements of the City of Willits Fire, Health, Water, Sewer, Building, and Services & Facilities Departments prior to any construction activity.

4. The City, including its officers, agents, and employees, shall have the right to inspect the property at any reasonable time, and the applicant shall not impede access.

5. This permit may be revoked by the City of Willits for any violation of the terms or conditions of this approval by the owner or applicant.

6. The permit shall have no force or effect until accepted in writing by the applicant.

AESTHETICS

7. All exterior lighting installed for security, safety, or landscape purposes shall be shielded and directed downward to prevent glare onto adjacent residential properties and streets, with particular attention to minimizing light spill toward nearby residences.

CULTURAL RESOURCES

8. In the event that archaeological or cultural resources are discovered during construction, work shall immediately halt in the affected area and a qualified cultural resources specialist shall be retained at the applicant's expense to assess the find and recommend mitigation measures if necessary.

NOISE

9. Construction activity involving loud equipment such as hammering, sawing, or heavy machinery shall be limited to the hours of 7:00 a.m. to 7:00 p.m. on weekdays, and 9:00 a.m. to 5:00 p.m. on Saturdays. No construction activities shall occur on Sundays or Cityobserved holidays.

FIGURES
1) Location Map, Aerial Photo
2) Parcel Map
3) Zoning Map
4) Applicant Site Plan
5) Legally Noticed Parcels
6) Statement of Justification
7) Petition from neighbors
Prepared by : Swetha Hiranya Venuturupalli, City Planner; 707-459-7125; [email protected]
STAFF REPORT: VARIANCE #V 25-01
PAGE 9
Reviewed by : Dusty Duley, Community Development Director

VARIANCE NO. V 25-01
124 State Street, APN: 005-142-02
VARIANCE NO. V 25-01

ZONING DISTRICTS

PUBLIC ROADS

VARIANCE NO. V 25-01
124 State Street, APN: 005-142-02

CONTEXT

1.106 State Street, APN: 005-142-01, ZONE: R1

2.144 State Street, APN: 005-142-03, ZONE: R1

3.115 North Main St, APN: 005-110-24, ZONE: MH
VARIANCE NO. V 25-01
1 2
3 1
Monthly Achievements & Activities
Project Updates
• All but 1 Annual Hangar Inspections are complete. Several attempts to contact the nonresponsive tenant have been unsuccessful. This may be a violation of the rental agreement and likely lead to corrective measures.
• The quarterly Operations Meeting with City Staff, Tenants, and Stakeholders is scheduled for 7/17/25. Thursday, 5 pm at the Airport.
• The Corrective Action Plan submitted to the FAA regarding the PART 16 Complaint and its multiple appeals and continuations generated a response from the FAA Director and Staff is working to navigate the request and provide a timeline that satisfies the FAA determinations. • The Maintenance Department spent 2 days clearing trees and shrubs on the ends of Runways 16 and 34. Approximately 30 small trees ( >5” Diameter at Breast Height) Work was done with chainsaws to minimize the impact to the surrounding area. Stumps were left to add with soil stability. The Once the studies are complete, access can be established to remove the debris.

Staffing Items
• Airport Manager Cathy Moorhead is out on leave till an estimated return time of early September.

Budget Status
• No items to report.

Focus for Next Month
● Continue to look for ways to reduce operating costs and pursue grant opportunities to complete differed maintenance items.
● Work with legal to continue resolving the PART 16 Complaint and satisfy the FAA determination.

Meet the expectations declared by the Director in order to continue receiving the funding needed to sustain the facility.
● Continue to seek reimbursement from the FAA for the runway rehabilitation project close out to fund the mandated requirements.
● Recharge the fire extinguishers.
• Grant applications were submitted to the FAA to seek funding for required environmental impact studies to determine tree ownership, location, and priority for removal to plan for mitigation of trees penetrating the transitional slope adjacent to the airfield.

AIRPORT – O28
June 2025 | Report
1 Monthly Achievements & Activities
• Issued fourteen Building Permits ...................................Eleven in April. • Opened seven Code Enforcement Cases ....................Eight in April. • Closed three Code Enforcement Cases........................Eight in April. • Total of 48 active Code Enforcement Cases...............44 in April. • Issued sixteen Building Permits
• Opened eleven Code Enforcement Cases
• Closed zero Code Enforcement Cases
• Total of 59 active Code Enforcement Cases
• The Department required an average of 13 calendar days to issue May and June Building Permits.
 Over the counter Permits (reroofs/minor electrical) are typically issued on the day of submission and are not included in the average processing timeline.  Timeline includes time for Fire Department to complete the required review for certain permits.

Project Updates
• Caltrans Clean California Grant (Beautify Willits Project):
o Free dump day vouchers were provided to residents of Willits the week of June 16th resulting in the disposal of 77.11 tons of household waste.
o Final design and specification for the new pavilion and bathroom remodel for Bud Snider Park are anticipated to be completed by August.
o Mural agreements presented and approved at the June 25th Council meeting have been executed. Materials have been ordered, and the artists will be completing murals in Recreation Grove Park this summer.
o Completed grant reimbursement request.
• Mobile Vendor Ordinance
o The Ad Hoc Committee met with neighbors around Bud Snider Park to discuss idea of inviting food trucks to set up at the park on a Thursday or Friday for a six-month trial period to assess interest and evaluate impacts.
• RCH Affordable Housing Development
o Worked with Rural Communities Housing Development Corporation to submit a HOME grant to the California Housing and Community Development Program. Funding would support a 62-unit housing development at 285 Margie Drive.

Community Development May/June 2025 | Report
2 • CDBG NOFA
o Held community meeting on May 27th at 5:30 in Council Chambers to provide an overview of the CDBG program and entertain project ideas to seek program funding to support. The Notice of Funding Availability (NOFA) has not yet been released. o Staff will return to Council in September to present proposed project ideas and seek approval to submit application(s) to the CDBG program.
• Community Outreach
o The Department hosted an information booth at both the 43rd Annual Willits Car and Bike Show and Hometown Celebration engaging with approximately 300 community members.

Staff shared information about several City grant-funded projects and programs currently underway.
• Code Enforcement
o Courtesy letters were sent out to property owners who present a fire risk due to high grass/vegetation.

Staffing Items
• No items to report.

Budget Status
• No items to report.

Focus for Next Month
• Land Use Element Update:
o Finalize Development of Mixed-Use Zoning Districts and related recommendations per adopted policies in the General Plan Land Use Element
• Clean California Grant:
o Coordinate playground design including drainage improvements, equipment location and new rubberized pathways.
• CDBG NOFA
o Develop presentation to council to facilitate selection of project(s) to make application for the next round of CDBG funding. .
• Business License Program
o Update Business License application to make it easier to complete while ensuring necessary information is provided to expedite processing.
• City Housing Rehabilitation Program
o Support the next round of applications for funding through the City’s Housing Rehabilitation Program to support improvements to owner-occupied homes within the City of Willits. • Caltrans Highway 20 Improvements
o Support discussion of potential improvements to State Highway 20 through Willits as part of the 2028 SHOPP project.

Monthly Achievements & Activities
• Completed 1,884 Journal Entries to recognize revenue in the Springbrook software system from the ACS system for the preparation of the FY 2023-2024 Audit.

Project Updates
• Springbrook Implementation:
o Project Management Module is still in review.
o Staff still expects to go live with utility billing in June once corrections are made to the setup.

Staffing Items
• Actively working on the realignment of the Finance Department. • Starting the development of Schedules and scrubbing numbers for remaining entries that align the programs correctly for the FY 2023-24 audit.

Budget Status
• Provided rough draft to council for General Fund, Enterprise funds, and Special Revenue funds.

Focus for Next Month
• FY 23-24 Audit.
• Budget for FY 2025-26
• Springbrook reflection on Utility Billing implementation and process orientation.

Finance May 2025 | Report

POLICE DEPARTMENT REPORT
May 2025
Monthly Achievements & Activities
May 2024 May 2025
• 911 Calls Received 43 69
• Calls for service (CFS) 459 547
• Cases 46 45
• Arrests 16 21
• Citations 16 23
• Traffic Stops 50 46
Project Updates
• As staffing allows - continued traffic safety education and enforcement, emphasizing school zones, pedestrians, speeding, and passing to the right violations. • Continued deployment of the speed awareness radar trailer. • Two new patrol cars are in the process of being upfitted with emergency equipment. Precision Wireless is scheduled to upfit the vehicles. It is expected the vehicles will be delivered in early June.
• Providing extra patrols in city parks as time allows. • Altavista (Consultant) has completed a location visit and will be providing a dispatch upgrade report. The report is expected to be delivered in early June.

Staffing Items
• Police Recruit Donovan Shively graduated from Santa Rosa Junior College Basic Police Academy on May 23rd.
• Two additional Police Officer Recruits are finishing the background and hiring process, with the goal of having them attend the next Santa Rosa Junior College Basic Police Academy, beginning mid-July.
• The Department continues to focus on an ongoing recruitment effort to fill vacancies for Police Officers, Dispatchers, and Community Service Officers.
• The Police Chief recruitment is in the final stages and expected to conclude by the end of the month. The final candidate has a projected start date of June 2nd.

POLICE DEPARTMENT REPORT
June 2025
Monthly Achievements & Activities
June 2024 June 2025
• 911 Calls Received 60 62
• Calls for service (CFS) 442 451
• Cases 52 42
• Arrests 22 20
• Citations 14 17
• Traffic Stops 61 33
Project Updates
• As staffing allows - continued traffic safety education and enforcement, emphasizing school zones, pedestrians, speeding, and passing to the right violations (especially on Main St.) • Continued deployment of the speed awareness radar trailer. • Two new patrol cars were delivered.
• Providing extra patrols in city parks as time allows. • Altavista (Consultant) has completed its report regarding dispatch upgrades. • Preparations for the annual Willits Frontier Days and Fourth of July parade/celebrations are under way.

Staffing Items
• Police Officer Donovan Shively continues to progress through the Field Training Program. • Two additional Police Officer Recruits are finishing the background and hiring process, with the goal of having them attend the next Santa Rosa Junior College Basic Police Academy, beginning mid-July.
• The Department continues to focus on an ongoing recruitment effort to fill vacancies for Police Officers, Dispatchers, and Community Service Officers.
• City Clerk Pedersen swore in the new Willits Police Chief, Brian Fay, on June 2nd. 1 Monthly Achievements & Activities
• Variable Message Boards were deployed in advance of the Fourth of July Celebrations and Parade. An LED Solar Powered Light Plant was rented and set up adjacent to the crosswalk from the Sports Complex Parking lot to the Carnival Grounds to enhance pedestrian safety and illuminate the area at night. Arrow boards were also set up on E. Commercial St. in blinking caution mode to bring more awareness and advise motorists of the congested traffic conditions. • Coordinated with the Police Department, Frontier Days, city staff, and volunteers to provide traffic control for the Fourth of July Parade. Several members of the Wastewater Department assisted the Maintenance crew with traffic control and road closures for the parade, as well as members of the High School Cheer Squad, and Lifeguards from the City Pool. Over 90 barricades were deployed to close roads and limit access at 34 separate locations. Arterial roads adjacent to the detour route were left open this year, allowing local traffic more mobility and better access to parking opportunities. The Police Department was also critical for the safety and success of this annual event. To spite this year’s cooler temperatures, the event was well attended, and operations ran as smoothly as could be expected.
• The chip beds on E. Commercial St. were topped off in the Sports Complex and Rodeo Grounds corridor. Extra trash cans were set along E. Commercial St. and monitored daily to reduce the amount of trash accumulation from the large crowds. The newly purchased receptacles and picnic tables at Recreation Grove were utilized to their fullest during the Barbecue and by families who gathered there over the weekend events.
• Extra street sweeping was performed prior and after various events as needed and litter and debris cleanu up efforts were increased to support the large number of attendees at the various venues. Litter removal was also conducted on Sherwood Rd.

Project Updates
• Maintenance staff spent a few days up at the Airport clearing trees and shrubs at the ends of Runways 16 and 34. The annual DOT inspection is scheduled for 07/11/25. (SEE AIRPORT

REPORT FOR MORE DETAILS)
• The City Pool has re-opened and the working relationship between the school staff and city has improved, repairs and maintenance responsibilities have been established to better serve the facility and community.
• The street decorations for the Rodeo and Hometown events were taken down and stored. Traffic control equipment was serviced and put away until needed. • Several water leaks were repaired by the Maintenance Department. (SEE UTILITY REPORT FOR

MOR DETAILS)
Services & Facilities JUNE 2025 | Report
2 • Staff met with the Finance Director several times to assist with budget preparation. • The Sports Complex was serviced, ditch lines were trimmed, and perimeter areas were weeded in preparation for Soccer season.
• City owned parking lots were serviced.

Staffing Items
●No Report
Budget Status
• No Report, spending has been reduced, and several projects are on hold.

Focus for Next Month
• Repair fascia, trim and rafters on the Recreation Grove stage in preparation for the murals that will be installed on the structure.
• Pothole patching and minor road repairs at various locations. • Finish exterior siding and framing repairs on the modular trailer at the Corp Yard. • Recharge fire extinguishers at the Airport and Corp Yard. • Replace street signs at various locations where existing ones have become faded or worn. • Continue mowing, weed abatement, and tree trimming as the growth begins to slow and the grass begins to brown. Several trees and bushes will require cut backs for clearance and line of sight to signage.
• Assist with preparation and cleanup for various community led events at the Recreation Grove. 1 Monthly Achievements & Activities
• Completed five sewer lateral inspections for home sales. • Monthly cycling of back-up power generators at all water distribution pump stations. • Installed new flow chart recorder at Meadowbrook water distribution pump station. • Repaired potassium permanganate pump diaphragm at the raw water pump station. • Dewatered and added air to the Northbrook water distribution pressure station. • Repaired failed 2” gate valve in the Bittenbender water distribution pressure system. • Ordered pipe and parts to replace 800’ of old 2” steel water line in the Bittenbender pressure system.
• Water operators assisted Utility Meter Reader with monthly shutoffs and Hi/Low reads. • Replaced failed water service line at 1709 Elm Lane with new 1” poly pipe. • Ft. Bragg Electric replaced the failed motor starter for the backwash pumps at SWTP. • Yearly grounds maintenance at all water distribution pump stations. • Received twelve used Ultraviolet modules from the City of Petaluma (worth approximately $10,000 for each module) for the WWTP disinfection system. • Replaced two water service saddles and lines on Pineview Dr.

Project Updates
• Ongoing: Fats, Oils and Grease (F.O.G.) program throughout the sewer collection system. • Ongoing: Sewer lateral inspection program.
• Ongoing: Water meter replacement program.
• Ongoing: Grounds maintenance at Water/Wastewater facilities. • Potable Dives, Inc completed the water distribution tank cleaning and inspections on the 1.5 MG, 3 MG, Locust, Laurel and Berryhill tanks.
• Annual water main flushing program update: Flushing completed on the east side of town.

Approximately five flushing days left on the west side of town to complete the 2025 flushing program.
• Ordered new 2025 backhoe for the Services and Facilities department to replace the 2002 Caterpillar model and surplus it to SWTP for watershed and road maintenance. (ETA October 2025)
• Received new M6 Kubota tractor and mower for the replacement of Heston at the WWTP for use of mowing grounds at the facility and use for application of annual bio-solids into the 18- acre sludge field. The mower is 3 weeks out.

Utilities May/June 2025 | Report
2 • Reservoir Capacity: Morris 662-acre feet and Centennial 638-acre feet equate to 100-percent of full capacity (June 16th & July 14th). Both reservoirs are overtopping. • May 2025 Water Usage: SWTP: 19,507,596 MG. May 2024: 19,472,037 MG.

GWTP: 1,900,000 MG. May 2024: 0 MG.

Totals: 21,407,596 MG. May 2024: 19,472,037 MG.
• June 2025 Water Usage: SWTP: 17,347,512 MG. June 2024: 24,657,169 MG.

GWTP: 4,999,000 MG. June 2024: 0 MG.

Totals: 22,346,512 MG. June 2024: 24,657,169 MG
• Non-Potable Water Usage [Truck Fill Station]: 83,172 K/Gals. May 2024: 94,485 K/Gals. • Non-Potable Water Usage [Truck Fill Station]: 212,619 K/Gals. June 2024: 108,999 K/Gals. • May 2025 Wastewater Treatment Plant Flows: 25,485,083 MG. • June 2025 Wastewater Treatment Plant Flows: 20,210,599 MG.

Staffing Items
• Wastewater operators Daniel Curtis and Caleb Allen attended a Fats, Oils and Greases (FOG) forum learning about new updated program regulations.
• Wastewater Department is hosting a FOG one day training at City Hall July, 28th.

Budget Status
• In Progress.

Focus for Next Month
• Two Brothers Cathodic Protection to install sacrificial anodes in all three Trident Filters at the SWTP for an extra layer of corrosion control.
• Schedule C.C. Overra Construction to do a reinforced permanent fix on the Upflow Solids Contact Clarifier at the SWTP.
• Scheduled Westec to replace Filter #2’s aluminum screens with the purchased stainless-steel screens. This is the last filter of three that need to be replaced. • Order filter media replacement at SWTP for Trident Filters from Westec. Funds budgeted in FY 25/26.
• Complete the annual water mainline and valve exercising program for 2025.