Willits City Council
August 13, 2025

111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org

WILLITS CITY COUNCIL
AGENDA
AUGUST 13, 2025 | 6:30 PM | CITY COUNCIL CHAMBERS

1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.

2. PUBLIC COMMUNICATIONS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on the agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

Members of the public are asked to observe the rules of decorum. While the City Council welcomes public criticism of policies, procedures, programs, or services of the agency; behavior that disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and that includes, but is not limited to use of profanity, slurs, yelling from the audience, threatening remarks, physically threatening conduct, or physical or verbal displays of disrespect, will not be tolerated and the individual will be removed immediately.

3. PUBLIC MATTERS

4. ENACTMENT OF ORDINANCES
a. None.

5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.

The following items as presented are before the City Council for approval or denial:
a. City Council Minutes:
i. July 23, 2025 – Special Meeting
ii. July 23, 2025
b. Designate Councilmembers as the League of California Cities 2025 Annual Conference Voting Delegate and Alternate(s).

Presenting Staff Member: Delores Pedersen, City Clerk.

6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest. a. Accounts Payable Activity Report: July 2025.
b. Building Permit Activity Report: July 2025.

Willits City Council Agenda – August 13, 2025.

c. Business License Activity Report: July 2025.

7. COMMISSIONS, AGENCIES AND AUTHORITIES
The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency.

8. CITY MANAGER REPORTS AND RECOMMENDATIONS
a. Verbal Reports – No Action.
i.

9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Discussion to Modify Chapter 2.40 – Airport Amending Willits Municipal Code Ordinance

2.40.30 and 2.40.040 Entitled “Regulations for use and Conduct – Generally”.

Presenting staff member: Kenan O’Shea, Airport Operations. b. Approve the Purchase of a Water Treatment Filter Media Replacement Project No. WTR2588-00, in an Amount Not to Exceed $73,287.93.

Presenting Staff Member: Walter Kolon, Services and Facilities Director. c. Update on the Rail with Trail Project with Recommendation to Allocate Measure K Funds in the Amount of $417,145.50 to Cover the Construction and Professional Services Cost up to $9,428,235.50.

Presenting Staff Member: Rod Wilburn, Interim City Manager.

10. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS

11. GOOD & WELFARE

12. CLOSED SESSION NOTICE
a. None.

13. ADJOURNMENT
Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90- days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.

I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.

Dated this 8th day of August, 2025.

Delores Pedersen, City Clerk
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7113 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.

Additional Meeting Information for Interested Parties
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM. 111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

WILLITS CITY COUNCIL

SPECIAL MEETING

MINUTES
WEDNESDAY, JULY 23, 2025
Mayor Allman called a Special Meeting of the Willits City Council to order at 6:00 p.m. in Council Chambers.

Roll Call: Councilmembers Gerardo Gonzalez, Larry Stranske, Bruce Burton, Matthew Alaniz and Mayor Tom Allman were present.

Also present were staff members: Rod Wilburn, Interim City Manager; and Delores Pedersen, City Clerk.

2. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Conference with Legal Counsel - existing litigation (CA Govt. Code §54956.9 (d)(1)); in the matter of Craig Anthony Gelber vs City of Willits, et al, Case No. 3- 23-cv-00681-JSC, United States District Court for the Northern California District.

Public Comment: None presented.

City Council Adjourned to Closed Session at 6:01 pm.

3. ADJOURNMENT
The City Council reconvened too open session at 6:20 pm, and directions was given to Legal Counsel.

Mayor Allman declared the meeting adjourned at 6:21 p.m. _____________________________
Tom Allman, Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

WILLITS CITY COUNCIL

MINUTES
WEDNESDAY JULY 23, 2025
Mayor Allman called a regular meeting of the City Council to order at 6:30 p.m., in Council Chambers. The meeting was preceded by the pledge to the flag.

Roll Call: Councilmembers Gerardo Gonzalez, Larry Stranske, Bruce Burton, Vice Mayor Matthew Alaniz and Mayor Tom Allman were present.

Also present were staff members: Rodney Wilburn, Interim City Manager; Jim Lance, City Attorney; Dusty Duley, Community Development Director; Walter Kolon, Services and Facilities Director; Manuel Orozco, Finance Director; Brian Fay, Police Chief; and Delores Pedersen, City Clerk.

2. Public Communications
 John Kvasnicka spoke on behalf of the Willits Chamber of Commerce. Mr.

Kvasnicka requested the ratification of a regulation developed by the previous City Council regarding Mobile Vending. Mr. Kvasnicka explained that it is critical that the Mobile Vending regulation be recorded as law to eliminate the ongoing confusion within the business community about what is legally enforceable and what is not.
 Debra Huddle requested to have Nicole Caldwell read a written statement for her to the Council. Statement is attached to the minutes.
 Cathrine Masiello read a statement to council responding to the Grand Jury Investigation. Ms. Masiello worked for the City of Willits starting in 2008 to 2019.

She would in the Finance Department, her duties included payroll, auditing and budgeting. She proceeds to describe a toxic environment while working for the City of Willits from the first day that she started.
 Dale Deer, resident of W. Valley Street, expressed concern over the No Parking zone on the street for the 4th of July Parade. Residents are expected to move their vehicles by 6:00 am in the morning or their vehicles would be towed. At 6:00 am tow trucks show up to tow any vehicles on the street. By 11:00 am others parked on the street, no one is towed, leaving no place for the residents to park.

He feels that residents should be able to park on W. Valley because the parade does not go in that direction. Mayor Allman requested that Mr. Deer contact the Council and City a month before the parade next year to have a meeting to discuss what can be done.

Willits City Council Minutes of July 23, 2025 Page 2 of 8  Karen Cavanaugh expressed concern over the lack of drain near the new PG&E sidewalk on E. Hill and Baechtel Roads. Ms. Cavanaugh performed a drain test, and all the water went into her yard. She asked that a drain be put in to keep her yard from flooding in the winter.
 Nicole Caldwell expressed concern over Social Media Posts that named her personally and one other staff member by the previous Mayor. Ms. Caldwell responded that she had nothing to do with the Grand Jury report that came out in July. Ms. Caldwell continued to express concern over previous Council Members stating that there are no issues at the City of Willits. Ms. Caldwell then stated if you want to know the truth, come and ask questions please. Everyone at the City of Willits have their own stories and they are not like Ms. Rodriguez keeps saying, that there were no issues.
 Jill Persico representing the Loose Caboose, expressed her support of having the Mobile Vendor issue resolved. Ms. Persico stated how important it is to have more clarification on the Mobile Vending subject.
 Karen Stevenson, previous City of Willits HR Manager, stated that she does not feel that the Grand Jury Report went far enough. Ms. Stevenson announced that she participated in the Grand Jury interviews. She did not know who else was interviewed because that is secretive but that based on a brief dialog with Ms.

Rodriguez on social media, Ms. Rodriguez seemed to know who was interviewed. Ms. Stevenson explained that the city has a toxic environment, but adds that it was toxic on both sides, leadership as well as top management. Ms.

Stevenson would like everyone to read the report and not think it was all a misunderstanding, because it clearly was not.
 Stephanie Stainbrook expressed concern over the transparency of the City. Ms.

Stainbrook inquired why certain staff members are not being held accountable.

She expressed concern over all the projects that have been pushed through. Ms.

Stainbrook inquired what happens to the services to the community if the City runs out of money.

3. Public Matters
None.

4. Enactment of Ordinances
None presented.

5. Consent Calendar
The following item(s) are recommended for approval or denial, as follows:
a. City Council Minutes:
i. June 25, 2025 – Special Meeting
Moved by Alaniz/Seconded by Gonzalez and carried unanimously to approve Consent Calendar item (ai).
ii. June 25, 2025 – Regular Meeting
Councilmember Burton noted that he was at the last City Council meeting but was not listed in attendance. City Clerk Pedersen mentioned that she will fix this oversight.

Willits City Council Minutes of July 23, 2025 Page 3 of 8 Moved by Alaniz/Seconded by Gonzalez and carried unanimously to approve Consent Calendar item (aii).
b. Adoption of County of Mendocino Services Agreement for Animal Control Services within the City of Willits in an amount not to Exceed $24,732.00.  Councilmember Burton does not feel that the City should enter into an Agreement with the County of Mendocino for Animal Control Services until the City has an approved budget.
 Chief Fay explained the need for the services and explained the Willits Police Department did not have the staff or the facilities to take on Animal Control Services for the City. Animal Control provides a level of service that the Willits Police Department does not have, nor do they have the facilities for the service.
 Mayor Allman inquired if the City would need to provide Animal Control Services if they do not enter into an agreement for a service that was previously provided.
 Jim Lance, City Attorney responded yes, the City would need to Provide services.
 Councilmember Gonzalez added that Animal Control also deals with animals that may have rabies, and the shelter provides the housing for animals that Animal Control picks up.
 Vice Mayor Alaniz confirmed that Animal Control is a budgeted item in the previous year’s budget. Mr. Alaniz inquired if it will be included in the current year’s budget. Chief Fay responded that it would.

Public Comment:
 Stephanie Stainbrook inquired as to the type of services the City of Willits would receive from Animal Control. It is hard to reach Animal Control and when they are reached, they do not show up. Will Animal Control require the City of Willits to build a shelter to help with the overflow when the shelter in Ukiah is full.  Robin Leler thanked the City Council for starting up the Finance Committee Meetings again and she said that this would be what Measure K Funds are for.  Tamara Alaniz spoke in support of approving the agreement with Animal Control.  Cathrine Masiello, although she agrees with Councilmember Burton but feels that Animal Control services should continue, it is in the Willits Police Departments budget.

Moved by Gonzalez/Seconded by Alaniz and carried 4/1 with Burton dissenting to approve Consent Calendar item (b).
c. Adopt a Resolution Authorizing Continuation of Municipal Operations of Another Thirty (30) Days Based upon the Fiscal Year 2024-2025 Budget.  Vice Mayor Alaniz stated that Finance Director Orozco has provided the information that allows the Council to see the Cash Flow part of the budget and as well as the audits being slowly caught up is putting the current Council is the position to make sounder decisions. When the Council and Staff meets for the Budget Workshop on August, he feels that they should be able to reach Willits City Council Minutes of July 23, 2025 Page 4 of 8 a budget that will be successful for the City. Mr. Alaniz added that he trusts the process and that working with the Staff of the process.  Councilmember Burton said that he is not comfortable making a decision because he received the documents that were presented to the Finance Committee at 5:00 today.
 Councilmember Gonzalez agreed with Councilmember Burton that he was not comfortable with this as well but knows it is a legal requirement. Mr.

Gonzlez explained that he would like to have a date picked to have the Budget Workshop to avoid another extension in August.
 Rod Wilburn, Interim City Manager, stated that the City could push the expenses related to the Clean California Grant to next year so they would not be a burden on the General Fund until it recovers. Also, this assumes that the Rail with Trail project is billed against the Measure K Funds. The Cash Flow chart that was distributed represents barebones expenses in the General Fund, there are no projects, it is primarily payroll against the revenue. Mr.

Wilburn feels that there needs to be more clarification as to how it impacts the general services provided by the City and that the city management is working on this and may need to bring it back to a special meeting to go over the potential issues.
 Mayor Allman asked if the City was complying with the law by Authorizing the Continuation of Municipal Operations of another thirty days based upon the Fiscal Year 24-25 budget. City Attorney Lance responded yes.

Public Comment:
 Stephanie Stainbrook asked if the Measure K Funds that were supposed to be used for the Police Department would now be used for the Rail with Trail. Mayor Allman explained that the money would be used from Measure K and then reimbursed with the grant funds came in from the State.
 Helen Sims asked what is the one time increase under the public safety expenses in August in the amount of about $80,000.00. Finance Director Orozco responded that due to the payroll being biweekly there are three payrolls in August. This happens twice a year. There are twenty-six payrolls over a 12-month period.

Moved by Gonzalez/Seconded by Alaniz and carried 4/1 with Burton dissenting to approve Consent Calendar item (c).
d. Adopt a Resolution to Increase Appropriations for a Transfer of Measure K Funds to the General Fund, in the Amount of Two Million Dollars ($ 2,000,000), to Cover the Shortfall of General Fund Expenses.
 Mayor Allman informed the audience that the Measure K Committee met in June and has three oversight committee members. There was good discussion at the meeting, and the purpose of the Measure K Fund is to keep government running.
 Councilmember Gonzalez stated that he attended the Finance Committee meeting in July as an observer, he agreed with the Mayor, that Measure K is being used to fill the gap.
 Councilmember Burton expressed concern over the requests for transfers that have been made over the past two months and again there is a transfer Willits City Council Minutes of July 23, 2025 Page 5 of 8 request for this month. He questioned if another transfer would be requested next month. Finance Director Orozco responded no.

Public Comment:
 Stephanie Stainbrook asked if the hiring freeze would be discontinued. Mayor Allman responded that the hiring freeze is only for non-critical positions, and that if we have a potential Police Officer that is in the background portion of hiring and passes the City would hire the Officer.
 Madge Strong stated that the previous City Council did not receive adequate information about the extent of the financial problems facing the City, they were assured that things were looking fine, a budget was adopted on that basis. Ms.

Strong feels it is appropriate to use Measure K Funds to fill the gap to make the City able to function and she supports the $2,000,000 transfer based on the current circumstances.
 Karen Stevenson spoke in support of the hiring freeze not affecting the Police Department.
 Cathrine Masiello expressed her shock over the state of the City’s finances. Ms.

Masiello is against the transfer of the $2,000,000.

Moved by Gonzalez/Seconded by Stranske and carried unanimously to approve Consent Calendar item (d).
e. Adopt a Resolution for SHN Engineering Proposal for Construction Materials Testing and Geotechnical Engineering Services for the Rail with Trail Project 2021-03 for the Amount of $120,275.00.

Public Comment:
 Stephanie Stainbrook requested to have it put in writing that this amount would be reimbursed through the Grant.

Moved by Alaniz/Seconded by Stranske and carried 4/1 with Gonzalez abstaining to approve Consent Calendar item (e).

6. Monthly Activity Reports
Matters that do not require action by the City Council but are of public interest.

None presented.
a. Accounts Payable Activity Report: June 2025.
b. Building Permit Activity Report: June 2025.
c. Business License Activity Report: June 2025. Pulled by City Clerk

7. Commissions, Agencies and Authorities
None presented.

8. City Manager Reports and Recommendations
a. Rod Wilburn , Interim City Manager, reported that the City is going to have a Minisplit added to the Council Chambers because the City is unable to get the AC repaired for the Chambers.

Public Comment: None presented.

Willits City Council Minutes of July 23, 2025 Page 6 of 8

9. Department Recommendations (Action Items)
a. Discussion of Potential Improvements to State Highway 20 Through Willits as Part of the Caltrans 2028 Shopp Project and Direction to Staff on Community Outreach.

Dusty Duley, Community Development Director presented a PowerPoint of the Caltrans 2028 Shopp Project.
 Mayor Allman requested that no Consultants be used for the project. Mr.

Duley stated that they are not proposing Consultant time, and the project will use Caltrans fund for the project.

Public Comment:
 Stephanie Stainbrook expressed concern over there only being two entrances in the area of the newly proposed housing near the Morman church. Putting a round-about in the area may cause an issue with people slowing down to turn into the housing area.
 John Kvasnicka, Chamber of Commerce, stated that the community would like to see traffic calming measure in the area and more crosswalks.  Mr. Duley confirmed what he is hearing is that they keep all the plans as they are laid out in the plan and have community meetings then come back and report to council and report before making any further commitment to Caltrans a year from now. Mayor Allman agreed he is on the right track.

Mayor Allman asked that item 9b be presented before item 9a. b. Discussion and Possible Action on Variance Request #v-25-01 to Reduce the Rear Yard Setbacks at 124 State Street.

Swetha Venuturupalli presented a PowerPoint presentation on the Variance Request.

Public Comment:
 Bear Kamoroff spoke in support of the Variance.

Moved by Gonzalez/Seconded by Allman and carried unanimously to adopt Resolution No. 2025-36 of the Willits Planning Commission of the City of Willits approving Variance #V-25-01 for Henry W. Rued to allow a detached garage to encroach into the required read yard setback at 124 state street.

10. DEPARTMENT MONTHLY REPORTS – (presented at the second meeting of each month)
a. Airport.
 Walter Kolon reported that staff is doing fire protection work at the airport currently.

Staff recently held a tenant meeting and informed them that the City will be brining forth a new ordinance that City Attorney Lance and the FAA have been working on in regards to trespassing.
b. Community Development. – Nothing to add.

Willits City Council Minutes of July 23, 2025 Page 7 of 8 c. Finance. – Nothing to add.
d. Police Dept.
 Mayor Allman requested that Chief Fay help address the issue of vehicles being towed on W. Commercial during the Fourth of July. Chief Fay responded that he will be working on this.
e. Services & Facilities – Nothing to add.
f. Utilities. – Nothing to add.

11. City Council Announcements, Communications and Reports Councilmember Gonzalez
 Councilmember Gonzalez requested that a Variance request be brought forward for the Oddfellows Building for parking. Dusty Duley responded that this is in the works and hopes to bring it forward within the next two Council meeting  Willits Chamber of Commerce – The Chamber would like to pursue the concept of an entertainment district, to hold weekly events in the Van Lane Parking lot on Main Street during the summer.

Councilmember Allman
 Food Truck Ad Hoc Committee – Meeting on August 12, 2025. 3:30 pm  Budget Workshop – August 20, 2025. 10 am to 4pm.
 Mendocino Council of Governments (MCOG) – Councilmember Alaniz offered to take over the MCOG meetings.

Vice Mayor Alaniz
 Measure K Committee – The Measure K Committee that was held was thorough.

Mayor Stranske
 Water/Wastewater Committee –Little lake mobile home park water connection update. State contacted the City a year ago to provide a possible water hook up to the Little Lake Mobile Home Park, they have a failed well and no adequate water.

The State of California offered to pay for the project, the City would maintain the line to the Mobile home park. If the City chooses to not go into the agreement with the State, they could force the city to provide the water and not provide any funding. There is additional funding the State would provide for upgrades to the system.

Public Comment: None presented.

No action taken.

12. Good & Welfare
 Vice Mayor Alaniz – Had the opportunity to visit the Water and Wastewater facilities and thanked Mr. Kolon for educating him on all that is needed at those facilities. Mendocino Office of Emergency Services is looking to write a grant to help with areas in vital need of water and wastewater structures.

Willits fest is on Saturday at the Rec Grove.
 Councilmember Burton – Bruce Burton would like the City Attorney to research the differences around the issue of Charter Cities and General Law Cities.

Public Comment: None presented.

Willits City Council Minutes of July 23, 2025 Page 8 of 8

13. Closed Session Notice
None

14. Adjournment
Mayor Stranske declared the meeting adjourned at 5:57 p.m.

For more information on the July 23, 2025, Willits City Council Meeting please view the recording on YouTube.
_____________________________
LARRY STRANSKE, Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
Item No. 5b
Meeting Date: August 13, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Delores Pedersen, City Clerk.

Agenda Title: DESIGNATE COUNCILMEMBERS AS THE LEAGUE OF CALIFORNIA CITIES 2025 ANNUAL CONFERENCE VOTING DELEGATE AND ALTERNATE(S).

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 5 minutes Summary of Request: Designate councilmembers to vote at the General Assembly. Only the designated delegate and the two alternates have permission to cast votes.

Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure that the League is representing California Cities with one voice. These policies directly guide Cal Cities advocacy to promote local decision making, and lobby against statewide policy that erodes local control.

Recommended Action: Designate one voting delegate and up to two alternates, to vote at the League of California Cities Annual Conference on behalf of the City of Willits.

Alternative(s): None.

Fiscal Impact: Not applicable.

Personnel Impact: Not applicable.
2021 Adopted Goals: The Goals do not cover this topic.

Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, June 21, 2023
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 20-22, 2023, Sacramento SAFE Credit Union Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Sept. 22, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Please complete the attached voting delegate form and email it to Cal Cities office no later than Monday, August 28.

New this year, we will host a pre-conference information session for voting delegates to explain their role. Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide preconference communications with voting delegates.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council.

Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Council Action Advised by August 28, 2023
Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the SAFE Credit Union Convention Center in Sacramento, will be open at the following times:

Wednesday, Sept. 20, 8:00 a.m.- 6:00 p.m. and Thursday, Sept. 21, 7:30 a.m.- 4:00 p.m. On Friday, Sept. 22, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Monday, Aug. 28. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Voting Delegate/Alternate Form
• Information Sheet: Cal Cities Resolutions and the General Assembly 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

CITY: ________________________________________
2023 ANNUAL CONFERENCE

VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Monday, August 28, 2023.

Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.

To vote at the General Assembly, voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.

Please note: Voting delegates and alternates will be seated in a separate area at the General Assembly. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the voting delegate desk.

1. VOTING DELEGATE
Name:

Title:

2. VOTING DELEGATE - ALTERNATE
Name:

Title:

Email: _______________________________
Email: ______________________________

3. VOTING DELEGATE - ALTERNATE
Name:

Title:

Email: _____________________________

ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).

Name: ____________________________________ Email: _________________________________ Mayor or City Clerk: ________________________ Date: __________ Phone: ________________ (circle one) (signature) Please complete and email this form to [email protected] by Monday, August 28, 2023.

Sixty days before the
Annual Conference and
Expo, Cal Cities members
may submit policy
proposals on issues of
importance to cities. The
resolution must have the concurrence
of at least five additional member cities
or individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions
Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure that we are representing California cities with one voice. These policies directly guide Cal Cities advocacy to promote local decision-making, and lobby against statewide policy that erodes local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how Resolutions and the General Assembly works.

The petitioned resolution
is an alternate method
to introduce policy
proposals during the
annual conference. The
petition must be signed by
voting delegates from 10% of member
cities, and submitted to the Cal Cities
President at least 24 hours before the
beginning of the General Assembly.

Petitioned Resolutions
The Cal Cities President
assigns general resolutions
to policy committees where
members review, debate,
and recommend positions for
each policy proposal. Recommendations are
forwarded to the Resolutions Committee.

Who’s who
The Resolutions
Committee includes
representatives from
each Cal Cities diversity
caucus, regional
division, municipal
department, policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly
is a meeting of the
collective body of
all voting delegates —
one from every
member city.

Seven Policy
Committees meet
throughout the year to
review and recommend
positions to take on
bills and regulatory
proposals. Policy
committees include
members from each Cal
Cities diversity caucus,
regional division,
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions Committee.

Potential Cal Cities bylaws amendments are also
considered at this meeting.

Cal Cities policy
development is a
member-informed
process, grounded
in the voices and
experiences of city
officials throughout
the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions Committee
considers all resolutions.

General Resolutions approved1
by either a policy committee
or the Resolutions Committee
are next considered by the General
Assembly. General resolutions not approved,
or referred for further study by both a policy
committee and the Resolutions Committee
do not go the General Assembly. All
Petitioned Resolutions are considered by the
General Assembly, unless disqualified.2
• Voting delegates will receive increased communications to prepare them for their role during the General Assembly.
• The General Assembly will take place earlier to allow more time for debate and discussion.
• Improvements to the General Assembly process will make it easier for voting delegates to discuss and debate resolutions.

What’s new in 2023?
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

User:

Printed: 8/4/2025 - 3:35 PM
Checks for Approval
Accounts Payable
[email protected]
Check Number Check Date Fund Account Name Vendor Name Void Amount 41224 07/31/2025 Contract - Other CA Department of Tax and Fee Admin 1,916.00 Check Total: 1,916.00
0 07/03/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 139.15 0 07/03/2025 900 Pool Cash & Payroll Liability State Taxes SUI - ER EDD - Employment Development Dept 146.63 0 07/03/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 600.00 0 07/03/2025 900 Pool Cash & Payroll Liability State Taxes Other - ER EDD - Employment Development Dept 4.12 0 07/03/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable EE EFTPS - IRS Payments 2,830.66 0 07/03/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 2,535.00 0 07/03/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable EE EFTPS - IRS Payments 12,103.31 0 07/03/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 6,763.64 0 07/03/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 3,724.54 0 07/03/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable ER EFTPS - IRS Payments 2,830.66 0 07/03/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 6,351.53 0 07/03/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable ER EFTPS - IRS Payments 12,103.31 0 07/03/2025 900 Pool Cash & Payroll Liability State Taxes Disability - EE EDD - Employment Development Dept 2,389.48 0 07/03/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 142.31 0 07/03/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 3,441.11 0 07/03/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary Legal Shield 204.46 0 07/03/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 3,550.47 0 07/03/2025 900 Pool Cash & Payroll Liability State Income Taxes Payable EE EDD - Employment Development Dept 7,332.82 0 07/03/2025 900 Pool Cash & Payroll Liability Fed Income Taxes Payable EE EFTPS - IRS Payments 17,829.62 0 07/03/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 6,412.94 Check Total: 91,435.76
0 07/18/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable EE EFTPS - IRS Payments 3,004.50 0 07/18/2025 900 Pool Cash & Payroll Liability State Taxes Disability - EE EDD - Employment Development Dept 2,533.39 0 07/18/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable ER EFTPS - IRS Payments 3,004.50 0 07/18/2025 900 Pool Cash & Payroll Liability State Taxes Other - ER EDD - Employment Development Dept 1.47 0 07/18/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 139.15 0 07/18/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 300.00 0 07/18/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 3,605.51 0 07/18/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 142.31 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 1
Check Number Check Date Fund Account Name Vendor Name Void Amount 0 07/18/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 787.20 0 07/18/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 6,605.68 0 07/18/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 3,818.78 0 07/18/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 6,539.19 0 07/18/2025 900 Pool Cash & Payroll Liability State Income Taxes Payable EE EDD - Employment Development Dept 7,988.17 0 07/18/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable EE EFTPS - IRS Payments 12,846.81 0 07/18/2025 900 Pool Cash & Payroll Liability Fed Income Taxes Payable EE EFTPS - IRS Payments 19,261.69 0 07/18/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 6,868.50 0 07/18/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 2,535.00 0 07/18/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary Legal Shield 204.46 0 07/18/2025 900 Pool Cash & Payroll Liability State Taxes SUI - ER EDD - Employment Development Dept 209.08 0 07/18/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable ER EFTPS - IRS Payments 12,846.81 0 07/18/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 3,521.24 Check Total: 96,763.44
0 07/18/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable ER EFTPS - IRS Payments 42.00 0 07/18/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable EE EFTPS - IRS Payments 179.60 0 07/18/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable EE EFTPS - IRS Payments 42.00 0 07/18/2025 900 Pool Cash & Payroll Liability State Taxes Disability - EE EDD - Employment Development Dept 34.76 0 07/18/2025 900 Pool Cash & Payroll Liability Fed Income Taxes Payable EE EFTPS - IRS Payments 314.75 0 07/18/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable ER EFTPS - IRS Payments 179.60 0 07/18/2025 900 Pool Cash & Payroll Liability State Income Taxes Payable EE EDD - Employment Development Dept 122.41 Check Total: 915.12
449 07/03/2025 900 Pool Cash & Payroll Liability Garnishment Payable CA SDU 223.84 Check Total: 223.84
450 07/03/2025 900 Pool Cash & Payroll Liability Garnishment Payable Employment Development Dept 388.92 Check Total: 388.92
451 07/03/2025 900 Pool Cash & Payroll Liability Garnishment Payable Franchise Tax Board 567.49 Check Total: 567.49
452 07/03/2025 900 Pool Cash & Payroll Liability Garnishment Payable Franchise Tax Board 212.45 Check Total: 212.45
453 07/03/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 43.38 453 07/03/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 371.50 453 07/03/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 77.56 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 2
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 492.44
454 07/03/2025 900 Pool Cash & Payroll Liability Other EE Benefits Payable EAP REMIF Attn: Carmela Beckman-Spect 3.05 Check Total: 3.05
455 07/03/2025 900 Pool Cash & Payroll Liability Union Dues POA Payable EE W P O A 402.93 Check Total: 402.93
456 07/08/2025 900 Pool Cash & Payroll Liability Health Benefits Payable ER CIRA 97,461.92 Check Total: 97,461.92
457 07/08/2025 900 Pool Cash & Payroll Liability Health Benefits Payable ER Affinity Plus Federal Credit Union 1,650.00 Check Total: 1,650.00
458 07/08/2025 900 Pool Cash & Payroll Liability Health Benefits Payable ER Avidia Bank, Attn: Bend HSA 3,300.00 Check Total: 3,300.00
459 07/08/2025 900 Pool Cash & Payroll Liability Health Benefits Payable ER Fidelity 4,950.00 Check Total: 4,950.00
460 07/08/2025 900 Pool Cash & Payroll Liability Health Benefits Payable ER HealthEquity 1,650.00 Check Total: 1,650.00
461 07/08/2025 900 Pool Cash & Payroll Liability Health Benefits Payable ER HSA Bank 1,650.00 Check Total: 1,650.00
462 07/08/2025 900 Pool Cash & Payroll Liability Health Benefits Payable ER Redwood Credit Union 57,750.00 Check Total: 57,750.00
463 07/08/2025 900 Pool Cash & Payroll Liability Health Benefits Payable ER Savings Bank of Mendocino 29,700.00 Check Total: 29,700.00
464 07/08/2025 900 Pool Cash & Payroll Liability Health Benefits Payable ER Tri-Counties Bank 9,900.00 Check Total: 9,900.00
465 07/08/2025 900 Pool Cash & Payroll Liability Health Benefits Payable ER UMB HSA Processing 3,300.00 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 3
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 3,300.00
466 07/08/2025 900 Pool Cash & Payroll Liability Health Benefits Payable ER Affinity Plus Federal Credit Union 1,072.00 Check Total: 1,072.00
467 07/08/2025 900 Pool Cash & Payroll Liability Health Benefits Payable ER Fidelity 1,200.00 Check Total: 1,200.00
468 07/08/2025 900 Pool Cash & Payroll Liability Health Benefits Payable ER UMB HSA Processing 800.00 Check Total: 800.00
478 07/18/2025 900 Pool Cash & Payroll Liability Garnishment Payable CA SDU 223.84 Check Total: 223.84
479 07/18/2025 900 Pool Cash & Payroll Liability Garnishment Payable Employment Development Dept 177.65 Check Total: 177.65
480 07/18/2025 900 Pool Cash & Payroll Liability Garnishment Payable Franchise Tax Board 180.70 480 07/18/2025 900 Pool Cash & Payroll Liability Garnishment Payable Franchise Tax Board 567.49 Check Total: 748.19
481 07/18/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 43.38 481 07/18/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 77.56 481 07/18/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 371.50 Check Total: 492.44
482 07/18/2025 900 Pool Cash & Payroll Liability Other EE Benefits Payable EAP REMIF Attn: Carmela Beckman-Spect 170.80 Check Total: 170.80
483 07/18/2025 900 Pool Cash & Payroll Liability Union Dues POA Payable EE W P O A 402.93 Check Total: 402.93
485 07/24/2025 900 Pool Cash & Payroll Liability Health Benefits Payable ER CIRA 100,994.40 Check Total: 100,994.40
41071 07/03/2025 530 Water Enterprise Accounts Payable A2z Homes Inc 28.84 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 4
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 28.84
41072 07/03/2025 550 Airport Enterprise Misc Fees Air Quality Management District 107.73 Check Total: 107.73
41073 07/03/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 41073 07/03/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 992.00 41073 07/03/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 165.00 41073 07/03/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 106.00 41073 07/03/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 106.00 41073 07/03/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 577.00 41073 07/03/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 76.00 41073 07/03/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 245.00 41073 07/03/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 992.00 41073 07/03/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 41073 07/03/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 161.00 Check Total: 3,772.00
41074 07/03/2025 510 Wastewater Enterprise Maintenance supplies Apex Technology Management LLC 1,985.00 Check Total: 1,985.00
41075 07/03/2025 510 Wastewater Enterprise Maintenance supplies Blum's Affordable Plumbing, Inc 3,450.00 Check Total: 3,450.00
41076 07/03/2025 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 30.30 Check Total: 30.30
41077 07/03/2025 100 General Fund Office & Admin Supplies Lee C. Bryant 556.54 Check Total: 556.54
41078 07/03/2025 100 General Fund Contract - Other Civic Plus 4,410.00 Check Total: 4,410.00
41079 07/03/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 167.50 41079 07/03/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 1,000.00 Check Total: 1,167.50
41080 07/03/2025 100 General Fund Maintenance supplies Dripworks Inc 3.55 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 5
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 3.55
41081 07/03/2025 100 General Fund Rental of Building & Grounds Zakree Dykes 500.00 Check Total: 500.00
41082 07/03/2025 530 Water Enterprise Maintenance supplies Fort Bragg Electric Inc 3,295.21 Check Total: 3,295.21
41083 07/03/2025 100 General Fund Investigative Supplies GLS US 8.44 Check Total: 8.44
41084 07/03/2025 100 General Fund Rental of Building & Grounds Diana Hernandez 300.00 Check Total: 300.00
41085 07/03/2025 100 General Fund Contract - Other Integrity Shred LLC 55.00 Check Total: 55.00
41086 07/03/2025 100 General Fund Professional Svcs Laco Associates 14,400.00 41086 07/03/2025 237 PLHA Housing Rehabilitation Professional Svcs Laco Associates 405.00 41086 07/03/2025 100 General Fund Professional Svcs Laco Associates 1,175.00 Check Total: 15,980.00
41087 07/03/2025 100 General Fund Safety Equipment & Clothing LC Action Police Supply Ltd 5,598.86 Check Total: 5,598.86
41088 07/03/2025 100 General Fund Legal Liebert Cassidy Whitmore 10,764.00 41088 07/03/2025 100 General Fund Legal Liebert Cassidy Whitmore 132.00 41088 07/03/2025 100 General Fund Legal Liebert Cassidy Whitmore 1,079.00 Check Total: 11,975.00
41089 07/03/2025 100 General Fund Maintenance supplies Little Lake Auto Parts 22.13 41089 07/03/2025 100 General Fund Maintenance supplies Little Lake Auto Parts 56.73 41089 07/03/2025 240 RMRA & SB-1 Vehicle Maintenance Little Lake Auto Parts 43.52 Check Total: 122.38
41090 07/03/2025 530 Water Enterprise Maintenance supplies MD Tree Management, LLC 2,000.00 Check Total: 2,000.00
AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 6
Check Number Check Date Fund Account Name Vendor Name Void Amount 41091 07/03/2025 100 General Fund Pool Instructional Charges Mira Moeller 100.00 Check Total: 100.00
41092 07/03/2025 530 Water Enterprise Maintenance supplies Pace Supply Corp 132.65 41092 07/03/2025 530 Water Enterprise Maintenance supplies Pace Supply Corp 132.06 41092 07/03/2025 530 Water Enterprise Maintenance supplies Pace Supply Corp 2,695.89 41092 07/03/2025 530 Water Enterprise Maintenance supplies Pace Supply Corp 1,137.39 41092 07/03/2025 530 Water Enterprise Maintenance supplies Pace Supply Corp 4,042.94 Check Total: 8,140.93
41093 07/03/2025 237 PLHA Housing Rehabilitation AR Long Term Loan M Pap Mary Pappadakis 5,500.00 Check Total: 5,500.00
41094 07/03/2025 100 General Fund Utilities PG&E Company 345.30 41094 07/03/2025 100 General Fund Utilities PG&E Company 984.23 41094 07/03/2025 100 General Fund Utilities PG&E Company 85.07 41094 07/03/2025 100 General Fund Utilities PG&E Company 731.60 41094 07/03/2025 100 General Fund Utilities PG&E Company 45.82 41094 07/03/2025 510 Wastewater Enterprise Utilities PG&E Company 34,182.60 41094 07/03/2025 550 Airport Enterprise Utilities PG&E Company 687.14 41094 07/03/2025 100 General Fund Utilities PG&E Company 2,459.12 41094 07/03/2025 240 RMRA & SB-1 Utilities PG&E Company 6,306.95 41094 07/03/2025 510 Wastewater Enterprise Utilities PG&E Company 81.43 41094 07/03/2025 530 Water Enterprise Utilities PG&E Company 2,903.71 Check Total: 48,812.97
41095 07/03/2025 530 Water Enterprise Contract - Other Photovoltaics California 1,652.16 Check Total: 1,652.16
41096 07/03/2025 100 General Fund Safety Equipment & Clothing Rainbow Agricultural 52.25 41096 07/03/2025 100 General Fund Safety Equipment & Clothing Rainbow Agricultural 290.51 41096 07/03/2025 100 General Fund Safety Equipment & Clothing Rainbow Agricultural 293.90 Check Total: 636.66
41097 07/03/2025 100 General Fund Other Departmental Expense SCP Distributors, LLC 1,994.37 Check Total: 1,994.37
41098 07/03/2025 100 General Fund Rental of Building & Grounds Sherwood Valley Rancheria 350.00 Check Total: 350.00
AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 7
Check Number Check Date Fund Account Name Vendor Name Void Amount 41099 07/03/2025 237 PLHA Housing Rehabilitation AR Long Term Loan J. Soo Jennifer Sookne 33,350.00 Check Total: 33,350.00
41100 07/03/2025 530 Water Enterprise Maintenance supplies Ukiah Oxygen Inc 327.10 Check Total: 327.10
41101 07/03/2025 530 Water Enterprise Maintenance supplies USA Bluebook 53.80 41101 07/03/2025 510 Wastewater Enterprise Chemical & Lab Supplies USA Bluebook 590.04 41101 07/03/2025 530 Water Enterprise Maintenance supplies USA Bluebook 294.05 Check Total: 937.89
41102 07/03/2025 100 General Fund Onboarding Jennifer Vagt 372.00 Check Total: 372.00
41103 07/03/2025 100 General Fund Communications Verizon Wireless 51.98 41103 07/03/2025 530 Water Enterprise Communications Verizon Wireless 268.37 41103 07/03/2025 510 Wastewater Enterprise Communications Verizon Wireless 228.14 41103 07/03/2025 100 General Fund Communications Verizon Wireless 155.94 41103 07/03/2025 100 General Fund Communications Verizon Wireless 500.99 41103 07/03/2025 100 General Fund Communications Verizon Wireless 89.99 41103 07/03/2025 100 General Fund Communications Verizon Wireless 114.54 41103 07/03/2025 100 General Fund Communications Verizon Wireless 288.98 41103 07/03/2025 100 General Fund Communications Verizon Wireless 51.98 41103 07/03/2025 530 Water Enterprise Utilities Verizon Wireless 215.26 Check Total: 1,966.17
41104 07/03/2025 510 Wastewater Enterprise Other Departmental Expense Vestis Group, Inc 32.08 Check Total: 32.08
41105 07/03/2025 100 General Fund Safety Equipment & Clothing Willits Power 300.00 41105 07/03/2025 100 General Fund Vehicle Maintenance Willits Power 31.64 41105 07/03/2025 100 General Fund Safety Equipment & Clothing Willits Power 176.76 41105 07/03/2025 100 General Fund Safety Equipment & Clothing Willits Power 608.86 Check Total: 1,117.26
41106 07/03/2025 240 RMRA & SB-1 Maintenance supplies Zumar Industries Inc 1,164.13 Check Total: 1,164.13
41107 07/08/2025 510 Wastewater Enterprise Vehicle Maintenance 101 Trailer and RV 8.71 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 8
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 8.71
41108 07/08/2025 110 ISF - Information Technology Professional Svcs Apex Technology Management LLC 3,322.46 41108 07/08/2025 110 ISF - Information Technology Professional Svcs Apex Technology Management LLC 740.00 Check Total: 4,062.46
41109 07/08/2025 510 Wastewater Enterprise Utilities AT&T 100.38 Check Total: 100.38
41110 07/08/2025 100 General Fund Professional Svcs Avenue Insights And Analytics 551.25 Check Total: 551.25
41111 07/08/2025 530 Water Enterprise Maintenance supplies Bank Of America 33.00 41111 07/08/2025 100 General Fund Training Supplies Bank Of America 896.42 41111 07/08/2025 100 General Fund Office & Admin Supplies Bank Of America 106.08 41111 07/08/2025 100 General Fund Communications Bank Of America 38.22 41111 07/08/2025 100 General Fund Office & Admin Supplies Bank Of America 44.51 41111 07/08/2025 100 General Fund Contingency Expenses Bank Of America 279.08 41111 07/08/2025 100 General Fund Maintenance supplies Bank Of America 130.51 41111 07/08/2025 100 General Fund Other Departmental Expense Bank Of America 66.00 41111 07/08/2025 400 Citywide CIP Equip & Supplies Non-Capital Bank Of America 650.23 41111 07/08/2025 100 General Fund Safety Equipment & Clothing Bank Of America 69.91 41111 07/08/2025 100 General Fund Office & Admin Supplies Bank Of America 59.12 41111 07/08/2025 100 General Fund Maintenance supplies Bank Of America 50.67 41111 07/08/2025 100 General Fund Vehicle Maintenance Bank Of America 83.02 41111 07/08/2025 100 General Fund Maintenance supplies Bank Of America 527.51 41111 07/08/2025 530 Water Enterprise Training & Professional Dev Bank Of America 204.25 41111 07/08/2025 100 General Fund Office & Admin Supplies Bank Of America -6.54 41111 07/08/2025 100 General Fund Maintenance supplies Bank Of America 855.37 41111 07/08/2025 530 Water Enterprise Training & Professional Dev Bank Of America 25.00 41111 07/08/2025 100 General Fund Safety Equipment & Clothing Bank Of America 93.80 41111 07/08/2025 100 General Fund Office & Admin Supplies Bank Of America 48.82 41111 07/08/2025 100 General Fund Vehicle Maintenance Bank Of America 100.00 41111 07/08/2025 100 General Fund Other Departmental Expense Bank Of America 400.00 41111 07/08/2025 100 General Fund Maintenance supplies Bank Of America 98.18 41111 07/08/2025 100 General Fund Training Supplies Bank Of America 112.48 41111 07/08/2025 100 General Fund Vehicle Maintenance Bank Of America 46.75 41111 07/08/2025 100 General Fund POST Travel & Trainings Bank Of America 428.00 41111 07/08/2025 100 General Fund Vehicle Maintenance Bank Of America 77.99 41111 07/08/2025 100 General Fund Maintenance supplies Bank Of America 10.90 41111 07/08/2025 100 General Fund Travel & Lodging Bank Of America 48.31 41111 07/08/2025 100 General Fund Office & Admin Supplies Bank Of America 81.83 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 9
Check Number Check Date Fund Account Name Vendor Name Void Amount 41111 07/08/2025 400 Citywide CIP Equip & Supplies Non-Capital Bank Of America 103.73 41111 07/08/2025 100 General Fund Other Departmental Expense Bank Of America 102.37 41111 07/08/2025 100 General Fund Office & Admin Supplies Bank Of America 72.98 41111 07/08/2025 100 General Fund Publication & Legal Notices Bank Of America 742.50 41111 07/08/2025 100 General Fund Communications Bank Of America 49.80 41111 07/08/2025 100 General Fund Investigative Supplies Bank Of America 289.49 41111 07/08/2025 100 General Fund Onboarding Bank Of America 65.95 41111 07/08/2025 100 General Fund Safety Equipment & Clothing Bank Of America 214.66 41111 07/08/2025 100 General Fund Other Departmental Expense Bank Of America 305.56 41111 07/08/2025 100 General Fund Dues and Subscriptions Bank Of America 215.00 41111 07/08/2025 100 General Fund Office & Admin Supplies Bank Of America 100.31 41111 07/08/2025 100 General Fund Maintenance supplies Bank Of America 16.67 41111 07/08/2025 100 General Fund POST Travel & Trainings Bank Of America 25.00 41111 07/08/2025 530 Water Enterprise Maintenance supplies Bank Of America 11.16 41111 07/08/2025 100 General Fund Office & Admin Supplies Bank Of America -421.72 41111 07/08/2025 100 General Fund Other Departmental Expense Bank Of America 33.46 41111 07/08/2025 510 Wastewater Enterprise Maintenance supplies Bank Of America 544.36 41111 07/08/2025 100 General Fund Office & Admin Supplies Bank Of America 10.15 41111 07/08/2025 100 General Fund Office & Admin Supplies Bank Of America 20.63 41111 07/08/2025 100 General Fund Dues and Subscriptions Bank Of America 231.00 41111 07/08/2025 100 General Fund Other Departmental Expense Bank Of America 75.70 41111 07/08/2025 100 General Fund Office & Admin Supplies Bank Of America 9.60 41111 07/08/2025 100 General Fund Dues and Subscriptions Bank Of America 15.00 41111 07/08/2025 100 General Fund Travel & Lodging Bank Of America 90.99 41111 07/08/2025 100 General Fund Onboarding Bank Of America 227.88 41111 07/08/2025 100 General Fund Safety Equipment & Clothing Bank Of America 1,115.07 41111 07/08/2025 100 General Fund Office & Admin Supplies Bank Of America 245.52 41111 07/08/2025 100 General Fund Vehicle Maintenance Bank Of America 8.00 41111 07/08/2025 100 General Fund Other Departmental Expense Bank Of America 40.33 41111 07/08/2025 100 General Fund Communications Bank Of America 63.24 41111 07/08/2025 100 General Fund Vehicle Maintenance Bank Of America 100.00 41111 07/08/2025 100 General Fund Vehicle Maintenance Bank Of America 84.98 Check Total: 10,468.79
41112 07/08/2025 400 Citywide CIP Capital Expenditures Bouthillier's Construction 900,950.00 41112 07/08/2025 400 Citywide CIP Retention - Rail with Trail Bouthillier's Construction -82,557.08 Check Total: 818,392.92
41113 07/08/2025 530 Water Enterprise Printing and copying Lee C. Bryant 829.35 Check Total: 829.35
41114 07/08/2025 100 General Fund Janitorial Services David J Edgar 1,100.00 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 10
Check Number Check Date Fund Account Name Vendor Name Void Amount 41114 07/08/2025 100 General Fund Janatorial Supplies David J Edgar 17.65 Check Total: 1,117.65
41115 07/08/2025 100 General Fund Rental of Building & Grounds Blanca Flor Pulido Ortega 650.00 Check Total: 650.00
41116 07/08/2025 510 Wastewater Enterprise Maintenance supplies Fort Bragg Electric Inc 481.50 Check Total: 481.50
41117 07/08/2025 510 Wastewater Enterprise Maintenance supplies Shane Garroutte 25.00 Check Total: 25.00
41118 07/08/2025 530 Water Enterprise Chemical & Lab Supplies Grow West 15,452.50 Check Total: 15,452.50
41119 07/08/2025 100 General Fund Contract - Other Mendocino Major Crimes Task Force 4,500.00 Check Total: 4,500.00
41120 07/08/2025 100 General Fund Audit & Accounting Svcs Moss Levy & Hartzheim LLP 5,750.00 Check Total: 5,750.00
41121 07/08/2025 237 PLHA Housing Rehabilitation Professional Svcs Parker, Lucas, and Associates 450.00 41121 07/08/2025 237 PLHA Housing Rehabilitation Professional Svcs Parker, Lucas, and Associates 300.00 41121 07/08/2025 237 PLHA Housing Rehabilitation Professional Svcs Parker, Lucas, and Associates 150.00 41121 07/08/2025 100 General Fund Professional Svcs Parker, Lucas, and Associates 900.00 41121 07/08/2025 100 General Fund Professional Svcs Parker, Lucas, and Associates 375.00 41121 07/08/2025 237 PLHA Housing Rehabilitation Professional Svcs Parker, Lucas, and Associates 525.00 41121 07/08/2025 100 General Fund Professional Svcs Parker, Lucas, and Associates 600.00 41121 07/08/2025 100 General Fund Professional Svcs Parker, Lucas, and Associates 1,425.00 41121 07/08/2025 237 PLHA Housing Rehabilitation Professional Svcs Parker, Lucas, and Associates 450.00 Check Total: 5,175.00
41122 07/08/2025 510 Wastewater Enterprise Vehicle Maintenance Peterson 1,026.68 41122 07/08/2025 510 Wastewater Enterprise Vehicle Maintenance Peterson 316.25 Check Total: 1,342.93
41123 07/08/2025 530 Water Enterprise Utilities PG&E Company 119.57 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 11
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 119.57
41124 07/08/2025 100 General Fund Postage and Shipping Pitney Bowes Bank Inc Purchase Power 1,500.00 Check Total: 1,500.00
41125 07/08/2025 100 General Fund Rents & Leases Pitney Bowes Global Financial 170.67 41125 07/08/2025 100 General Fund Rents & Leases Pitney Bowes Global Financial 605.05 Check Total: 775.72
41126 07/08/2025 100 General Fund Audit & Accounting Svcs S&L Controller Services 7,545.50 Check Total: 7,545.50
41127 07/08/2025 100 General Fund Safety Equipment & Clothing Santa Rosa Uniform & Career Apparel Inc 430.82 Check Total: 430.82
41128 07/08/2025 110 ISF - Information Technology Travel & Lodging Dipchand Shah 261.80 Check Total: 261.80
41129 07/08/2025 400 Citywide CIP Capital Expenditures SHN Consulting Engineers & Geologists 2,735.00 Check Total: 2,735.00
41130 07/08/2025 530 Water Enterprise Licenses, Permits, and Fees State Water Res Control Board 60.00 Check Total: 60.00
41131 07/08/2025 100 General Fund Safety Equipment & Clothing Nigel Swinney 349.12 41131 07/08/2025 100 General Fund Safety Equipment & Clothing Nigel Swinney 173.51 Check Total: 522.63
41132 07/08/2025 510 Wastewater Enterprise Maintenance supplies Ukiah Oxygen Inc 386.01 41132 07/08/2025 510 Wastewater Enterprise Maintenance supplies Ukiah Oxygen Inc 171.28 Check Total: 557.29
41133 07/08/2025 530 Water Enterprise Other Employee Benefits Chris Viall 54.99 Check Total: 54.99
41134 07/08/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 52.05 41134 07/08/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 615.64 41134 07/08/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 52.05 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 12
Check Number Check Date Fund Account Name Vendor Name Void Amount 41134 07/08/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 181.07 41134 07/08/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 52.05 Check Total: 952.86
41135 07/16/2025 100 General Fund Petty Cash- City Hall Cash 50.00 Check Total: 50.00
41136 07/18/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 252.00 41136 07/18/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 41136 07/18/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 1,346.00 41136 07/18/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 1,496.00 41136 07/18/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 1,206.00 41136 07/18/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 232.00 41136 07/18/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 76.00 41136 07/18/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 106.00 41136 07/18/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 220.00 41136 07/18/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 106.00 41136 07/18/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 1,686.00 41136 07/18/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 168.00 41136 07/18/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 1,551.00 41136 07/18/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 245.00 41136 07/18/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 106.00 41136 07/18/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 828.00 41136 07/18/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 351.00 41136 07/18/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 41136 07/18/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 76.00 41136 07/18/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 76.00 41136 07/18/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 165.00 41136 07/18/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 41136 07/18/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 245.00 Check Total: 11,065.00
41137 07/18/2025 100 General Fund Communications AT&T 146.08 41137 07/18/2025 100 General Fund Communications AT&T 618.00 41137 07/18/2025 530 Water Enterprise Communications AT&T 65.62 41137 07/18/2025 510 Wastewater Enterprise Communications AT&T 188.86 41137 07/18/2025 550 Airport Enterprise Communications AT&T 63.16 41137 07/18/2025 100 General Fund Communications AT&T 146.08 41137 07/18/2025 600 Sucessor Agency Communications AT&T 42.11 41137 07/18/2025 100 General Fund Communications AT&T 30.15 41137 07/18/2025 100 General Fund Communications AT&T 382.98 41137 07/18/2025 600 Sucessor Agency Communications AT&T 438.24 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 13
Check Number Check Date Fund Account Name Vendor Name Void Amount 41137 07/18/2025 100 General Fund Communications AT&T 486.93 41137 07/18/2025 100 General Fund Communications AT&T 21.05 Check Total: 2,629.26
41138 07/18/2025 510 Wastewater Enterprise Chemical & Lab Supplies Atlantic Coast Polymers Inc. 5,635.00 Check Total: 5,635.00
41139 07/18/2025 100 General Fund Professional Svcs Avenue Insights And Analytics 110.89 41139 07/18/2025 110 ISF - Information Technology Software Subscriptions Avenue Insights And Analytics 154.92 41139 07/18/2025 110 ISF - Information Technology Software Subscriptions Avenue Insights And Analytics 154.92 Check Total: 420.73
41140 07/18/2025 530 Water Enterprise Communications Badger Meter Inc 189.34 Check Total: 189.34
41141 07/18/2025 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 247.06 41141 07/18/2025 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 15.77 Check Total: 262.83
41142 07/18/2025 550 Airport Enterprise Utilities Brooktrails Township 142.12 Check Total: 142.12
41143 07/18/2025 530 Water Enterprise Maintenance supplies Bud Garman Construction Svcs Inc 16,239.83 41143 07/18/2025 420 Park Improvements Equip & Supplies Non-Capital Bud Garman Construction Svcs Inc 3,742.50 Check Total: 19,982.33
41144 07/18/2025 100 General Fund Travel & Lodging Jamie Cary 131.00 Check Total: 131.00
41145 07/18/2025 550 Airport Enterprise Communications Comcast 216.64 Check Total: 216.64
41146 07/18/2025 100 General Fund Professional Svcs Copware 460.00 Check Total: 460.00
41147 07/18/2025 100 General Fund Contract - Other County of Mendocino- Information Services 47.81 Check Total: 47.81
AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 14
Check Number Check Date Fund Account Name Vendor Name Void Amount 41148 07/18/2025 100 General Fund Contingency Expenses Jerry T. Elenniss 124.59 Check Total: 124.59
41149 07/18/2025 530 Water Enterprise Accounts Payable Tonia Figg-Hoblyn 12.98 41149 07/18/2025 530 Water Enterprise Accounts Payable Tonia Figg-Hoblyn 19.06 Check Total: 32.04
41150 07/18/2025 100 General Fund Investigative Supplies GLS US 7.53 Check Total: 7.53
41151 07/18/2025 530 Water Enterprise Contract - Other Graham Backflow Services 6,000.00 Check Total: 6,000.00
41152 07/18/2025 100 General Fund Professional Svcs Integrity Shred LLC 60.00 41152 07/18/2025 100 General Fund Maintenance supplies Integrity Shred LLC 55.00 Check Total: 115.00
41153 07/18/2025 100 General Fund Maintenance supplies Intercounty Mechanical & Electrical, Inc 400.00 41153 07/18/2025 100 General Fund Misc Fees Intercounty Mechanical & Electrical, Inc 390.97 Check Total: 790.97
41154 07/18/2025 260 Landfill Dissolution Other Departmental Expense James Steven Pinches 1,500.00 Check Total: 1,500.00
41155 07/18/2025 530 Water Enterprise Safety Equipment & Clothing JD Redhouse 94.39 41155 07/18/2025 530 Water Enterprise Safety Equipment & Clothing JD Redhouse 177.86 41155 07/18/2025 530 Water Enterprise Safety Equipment & Clothing JD Redhouse 94.39 41155 07/18/2025 530 Water Enterprise Safety Equipment & Clothing JD Redhouse 177.85 41155 07/18/2025 100 General Fund Maintenance supplies JD Redhouse 30.56 Check Total: 575.05
41156 07/18/2025 530 Water Enterprise Communications JM Integration LLC 215.00 41156 07/18/2025 530 Water Enterprise Maintenance supplies JM Integration LLC 5,985.01 41156 07/18/2025 530 Water Enterprise Maintenance supplies JM Integration LLC 5,985.02 Check Total: 12,185.03
41157 07/18/2025 530 Water Enterprise Accounts Payable Dara Johnson 6.97 41157 07/18/2025 530 Water Enterprise Accounts Payable Dara Johnson 7.11 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 15
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 14.08
41158 07/18/2025 400 Citywide CIP Capital Expenditures Anna Judd 7,029.50 Check Total: 7,029.50
41159 07/18/2025 100 General Fund Office & Admin Supplies Kyocera Document Solutions 488.94 Check Total: 488.94
41160 07/18/2025 530 Water Enterprise Capital Expenditures Laco Associates 508.75 Check Total: 508.75
41161 07/18/2025 100 General Fund Professional Svcs Lexipol LLC 3,881.09 Check Total: 3,881.09
41162 07/18/2025 510 Wastewater Enterprise Vehicle Maintenance Little Lake Auto Parts 12.54 41162 07/18/2025 100 General Fund Vehicle Maintenance Little Lake Auto Parts 123.35 41162 07/18/2025 530 Water Enterprise Vehicle Maintenance Little Lake Auto Parts 62.74 41162 07/18/2025 245 Transportation Tax Vehicle Maintenance Little Lake Auto Parts 50.25 Check Total: 248.88
41163 07/18/2025 530 Water Enterprise Other Employee Benefits Simon Melluish 50.00 Check Total: 50.00
41164 07/18/2025 100 General Fund Inventory - Diesel Nick Barbieri Trucking, Inc 1,348.68 41164 07/18/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,566.82 41164 07/18/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,845.89 41164 07/18/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,655.37 Check Total: 6,416.76
41165 07/18/2025 530 Water Enterprise Vehicle Maintenance O'Reilly Auto Parts 8.72 41165 07/18/2025 100 General Fund Vehicle Maintenance O'Reilly Auto Parts 76.38 41165 07/18/2025 530 Water Enterprise Vehicle Maintenance O'Reilly Auto Parts 7.65 Check Total: 92.75
41166 07/18/2025 530 Water Enterprise Maintenance supplies Pace Supply Corp 960.23 41166 07/18/2025 100 General Fund Maintenance supplies Pace Supply Corp 81.54 41166 07/18/2025 530 Water Enterprise Maintenance supplies Pace Supply Corp 257.10 41166 07/18/2025 100 General Fund Maintenance supplies Pace Supply Corp 32.58 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 16
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 1,331.45
41167 07/18/2025 237 PLHA Housing Rehabilitation AR Long Term Loan M Pap Mary Pappadakis 11,000.00 Check Total: 11,000.00
41168 07/18/2025 510 Wastewater Enterprise Vehicle Maintenance Peterson 965.65 Check Total: 965.65
41169 07/18/2025 100 General Fund Contract - Other Pistachio Films LLC 175.00 Check Total: 175.00
41170 07/18/2025 230 General Plan Development Professional Svcs Planwest Partners, Inc 13,557.50 Check Total: 13,557.50
41171 07/18/2025 400 Citywide CIP Capital Expenditures Jennifer Lynn Procacci 6,000.00 Check Total: 6,000.00
41172 07/18/2025 100 General Fund Investigative Supplies Redwood Toxicology Inc 14.71 Check Total: 14.71
41173 07/18/2025 420 Park Improvements Capital Expenditures Redwood Waste Solutions, Inc 2,177.13 Check Total: 2,177.13
41174 07/18/2025 530 Water Enterprise Maintenance supplies Rogers Machinery Co. Inc. 1,030.83 Check Total: 1,030.83
41175 07/18/2025 100 General Fund Maintenance supplies Schumacher Irrigation, Inc 2,004.80 Check Total: 2,004.80
41176 07/18/2025 400 Citywide CIP Capital Expenditures SHN Consulting Engineers & Geologists 1,465.00 Check Total: 1,465.00
41177 07/18/2025 100 General Fund Maintenance supplies Sparetime Supply Inc 105.61 Check Total: 105.61
41178 07/18/2025 110 ISF - Information Technology Software Subscriptions Springbrook Holding Co LLC 1,800.00 41178 07/18/2025 110 ISF - Information Technology Software Subscriptions Springbrook Holding Co LLC 1,560.00 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 17
Check Number Check Date Fund Account Name Vendor Name Void Amount 41178 07/18/2025 110 ISF - Information Technology Software Subscriptions Springbrook Holding Co LLC 3,000.00 Check Total: 6,360.00
41179 07/18/2025 100 General Fund Investigative Supplies State of California- Department of Justice 105.00 Check Total: 105.00
41180 07/18/2025 100 General Fund Safety Equipment & Clothing Nigel Swinney 101.41 Check Total: 101.41
41181 07/18/2025 410 Wastewater CIP Capital Expenditures Syserco Energy Solutions, Inc 118,725.00 Check Total: 118,725.00
41182 07/18/2025 100 General Fund Contract - Other Tall Tree Engineering Inc 4,301.25 Check Total: 4,301.25
41183 07/18/2025 100 General Fund Investigative Supplies Transunion Risk and Alternative 150.00 Check Total: 150.00
41184 07/18/2025 100 General Fund Janatorial Supplies Ukiah Paper Supply Inc 31.61 Check Total: 31.61
41185 07/18/2025 530 Water Enterprise Chemical & Lab Supplies Univar Solutions 2,612.41 Check Total: 2,612.41
41186 07/18/2025 530 Water Enterprise Chemical & Lab Supplies USA Bluebook 489.42 41186 07/18/2025 510 Wastewater Enterprise Chemical & Lab Supplies USA Bluebook 633.44 Check Total: 1,122.86
41187 07/18/2025 100 General Fund Contract - Other Veritone Inc 1,200.00 Check Total: 1,200.00
41188 07/18/2025 510 Wastewater Enterprise Other Departmental Expense Vestis Group, Inc 32.08 41188 07/18/2025 100 General Fund Janatorial Supplies Vestis Group, Inc 263.23 41188 07/18/2025 510 Wastewater Enterprise Other Departmental Expense Vestis Group, Inc 32.08 Check Total: 327.39
41189 07/18/2025 100 General Fund Equip & Supplies Non-Capital Whispering Pines Water 138.00 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 18
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 138.00
41190 07/18/2025 100 General Fund Safety Equipment & Clothing Willits Power 223.71 41190 07/18/2025 530 Water Enterprise Rents & Leases Willits Power 1,273.12 41190 07/18/2025 100 General Fund Maintenance supplies Willits Power 62.19 41190 07/18/2025 510 Wastewater Enterprise Maintenance supplies Willits Power 72.00 41190 07/18/2025 100 General Fund Safety Equipment & Clothing Willits Power 125.47 Check Total: 1,756.49
41191 07/18/2025 100 General Fund Contingency Expenses Willits Unified School Dist 350.00 Check Total: 350.00
41192 07/24/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 152.00 41192 07/24/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 76.00 41192 07/24/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 245.00 41192 07/24/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 106.00 Check Total: 579.00
41193 07/24/2025 100 General Fund Safety Equipment & Clothing Axon Enterprise Inc- Dept 2018 9,453.01 Check Total: 9,453.01
41194 07/24/2025 100 General Fund Contract - Other BPR Consulting Group, LLC 813.75 Check Total: 813.75
41195 07/24/2025 510 Wastewater Enterprise Office & Admin Supplies Brady Industries NorCal, LLC 16.92 Check Total: 16.92
41196 07/24/2025 245 Transportation Tax Other Departmental Expense CAL FIRE 447.43 41196 07/24/2025 550 Airport Enterprise Other Departmental Expense CAL FIRE 447.43 Check Total: 894.86
41197 07/24/2025 100 General Fund Utilities Chargepoint, Inc 7,100.38 Check Total: 7,100.38
41198 07/24/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 900.00 41198 07/24/2025 100 General Fund Deposits - Short Term Clifford Wayne Cochran 150.00 41198 07/24/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 150.00 41198 07/24/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 167.50 41198 07/24/2025 100 General Fund Miscellaneous Clifford Wayne Cochran -150.00 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 19
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 1,217.50
41199 07/24/2025 100 General Fund Contract - Other Cole Huber Attorneys LLP 2,153.50 41199 07/24/2025 100 General Fund Contract - Other Cole Huber Attorneys LLP 37,470.82 41199 07/24/2025 100 General Fund Contract - Other Cole Huber Attorneys LLP 3,687.50 41199 07/24/2025 100 General Fund Contract - Other Cole Huber Attorneys LLP 383.50 Check Total: 43,695.32
41200 07/24/2025 110 ISF - Information Technology Communications Comcast Financial Agency 763.55 Check Total: 763.55
41201 07/24/2025 100 General Fund Other Departmental Expense Data Ticket Inc 225.83 Check Total: 225.83
41202 07/24/2025 100 General Fund Contract - Other Deep Valley Security 148.85 Check Total: 148.85
41203 07/24/2025 100 General Fund Safety Equipment & Clothing Steven Duran 500.00 Check Total: 500.00
41204 07/24/2025 260 Landfill Dissolution Contract - Other EBA Engineering Inc 4,799.20 Check Total: 4,799.20
41205 07/24/2025 100 General Fund Investigative Supplies GLS US 8.44 Check Total: 8.44
41206 07/24/2025 510 Wastewater Enterprise Maintenance supplies Instrument Technology Corp. 425.05 Check Total: 425.05
41207 07/24/2025 100 General Fund Legal Liebert Cassidy Whitmore 1,021.00 41207 07/24/2025 100 General Fund Legal Liebert Cassidy Whitmore 3,472.00 Check Total: 4,493.00
41208 07/24/2025 510 Wastewater Enterprise Maintenance supplies Martin's Electric Motor Service 475.58 Check Total: 475.58
41209 07/24/2025 110 ISF - Information Technology Communications Maverick Networks Inc 7,500.00 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 20
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 7,500.00
41210 07/24/2025 100 General Fund Audit & Accounting Svcs Moss Levy & Hartzheim LLP 5,000.00 Check Total: 5,000.00
41211 07/24/2025 530 Water Enterprise Maintenance supplies Pace Supply Corp 338.77 Check Total: 338.77
41212 07/24/2025 237 PLHA Housing Rehabilitation AR Long Term Loan M Pap Mary Pappadakis 16,800.00 Check Total: 16,800.00
41213 07/24/2025 530 Water Enterprise Utilities PG&E Company 26.28 41213 07/24/2025 100 General Fund Utilities PG&E Company 548.22 41213 07/24/2025 530 Water Enterprise Utilities PG&E Company 147.53 Check Total: 722.03
41214 07/24/2025 530 Water Enterprise Maintenance supplies Potable Divers Inc 6,750.00 41214 07/24/2025 530 Water Enterprise Maintenance supplies Potable Divers Inc 6,750.00 Check Total: 13,500.00
41215 07/24/2025 100 General Fund Investigative Supplies Redwood Toxicology Inc 54.13 Check Total: 54.13
41216 07/24/2025 237 PLHA Housing Rehabilitation AR Long Term Loan J. Soo Jennifer Sookne 5,750.00 Check Total: 5,750.00
41217 07/24/2025 110 ISF - Information Technology Software Subscriptions Springbrook Holding Co LLC 600.00 41217 07/24/2025 110 ISF - Information Technology Software Subscriptions Springbrook Holding Co LLC 6,847.47 Check Total: 7,447.47
41218 07/24/2025 100 General Fund Investigative Supplies State of California- Department of Justice 35.00 Check Total: 35.00
41219 07/24/2025 510 Wastewater Enterprise Contract - Other United States Geological Survey 4,187.50 Check Total: 4,187.50
41220 07/24/2025 530 Water Enterprise Chemical & Lab Supplies Univar Solutions 3,452.56 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 21
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 3,452.56
41221 07/24/2025 100 General Fund Maintenance supplies Willits Power 36.00 Check Total: 36.00
41222 07/31/2025 510 Wastewater Enterprise Utilities AT&T 100.38 Check Total: 100.38
41223 07/31/2025 510 Wastewater Enterprise Chemical & Lab Supplies Atlantic Coast Polymers Inc. 5,635.00 41223 07/31/2025 510 Wastewater Enterprise Chemical & Lab Supplies Atlantic Coast Polymers Inc. 5,635.00 Check Total: 11,270.00
41224 07/31/2025 550 Airport Enterprise Capital Expenditures CA Department of Tax and Fee Admin 435.00 41224 07/31/2025 100 General Fund Other Departmental Expense CA Department of Tax and Fee Admin 626.00 41224 07/31/2025 420 Park Improvements Capital Expenditures CA Department of Tax and Fee Admin 493.00 Check Total: 1,554.00
41225 07/31/2025 240 RMRA & SB-1 Utilities California Department of Transportation 472.16 Check Total: 472.16
41226 07/31/2025 100 General Fund POST Travel & Trainings California Peace Officers' Association 895.00 Check Total: 895.00
41227 07/31/2025 100 General Fund Professional Svcs Chaplin and Hill Investigative Services, LLC 675.00 Check Total: 675.00
41228 07/31/2025 100 General Fund Janitorial Services David J Edgar 1,100.00 Check Total: 1,100.00
41229 07/31/2025 530 Water Enterprise Accounts Payable Maria Fierro 4.90 41229 07/31/2025 530 Water Enterprise Accounts Payable Maria Fierro 1.20 Check Total: 6.10
41230 07/31/2025 100 General Fund Rental of Building & Grounds Jorge Jacinto 800.00 Check Total: 800.00
41231 07/31/2025 100 General Fund Printing and copying Kyocera 820.72 41231 07/31/2025 100 General Fund Printing and copying Kyocera 1.65 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 22
Check Number Check Date Fund Account Name Vendor Name Void Amount 41231 07/31/2025 100 General Fund Printing and copying Kyocera 36.92 41231 07/31/2025 100 General Fund Printing and copying Kyocera 36.92 41231 07/31/2025 100 General Fund Printing and copying Kyocera 36.92 Check Total: 933.13
41232 07/31/2025 100 General Fund Office & Admin Supplies Kyocera Document Solutions 488.94 Check Total: 488.94
41233 07/31/2025 530 Water Enterprise Capital Expenditures Laco Associates 92.50 Check Total: 92.50
41234 07/31/2025 237 PLHA Housing Rehabilitation AR Long Term Loan C. Lam Charles Lamprich 10,000.00 Check Total: 10,000.00
41235 07/31/2025 100 General Fund Legal H. James Lance 4,641.35 41235 07/31/2025 100 General Fund Legal H. James Lance 3,558.00 Check Total: 8,199.35
41236 07/31/2025 100 General Fund Maintenance supplies Little Lake Auto Parts 138.48 41236 07/31/2025 100 General Fund Vehicle Maintenance Little Lake Auto Parts 38.18 41236 07/31/2025 100 General Fund Vehicle Maintenance Little Lake Auto Parts 43.64 41236 07/31/2025 100 General Fund Maintenance supplies Little Lake Auto Parts 88.62 Check Total: 308.92
41237 07/31/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 22.91 41237 07/31/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 385.52 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 19.04 41237 07/31/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 29.20 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 94.50 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 73.32 41237 07/31/2025 240 RMRA & SB-1 Vehicle Maintenance Mendo Mill & Lumber Company 14.57 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 236.26 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 41.88 41237 07/31/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 93.84 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 12.23 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 56.07 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 11.79 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 67.08 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 18.41 41237 07/31/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 22.17 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 213.64 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 23
Check Number Check Date Fund Account Name Vendor Name Void Amount 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 9.42 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 37.69 41237 07/31/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 18.54 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 72.68 41237 07/31/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 34.70 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 27.49 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 34.99 41237 07/31/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 12.54 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 77.56 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 36.66 41237 07/31/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 46.07 41237 07/31/2025 100 General Fund Contingency Expenses Mendo Mill & Lumber Company 64.89 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 20.94 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 305.54 41237 07/31/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 33.99 41237 07/31/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 22.69 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 10.77 41237 07/31/2025 100 General Fund Janatorial Supplies Mendo Mill & Lumber Company 10.47 41237 07/31/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 8.02 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 5.28 41237 07/31/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 66.15 41237 07/31/2025 510 Wastewater Enterprise Safety Equipment & Clothing Mendo Mill & Lumber Company 15.70 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 22.69 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 70.62 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 9.01 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 76.57 41237 07/31/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 36.99 41237 07/31/2025 510 Wastewater Enterprise Vehicle Maintenance Mendo Mill & Lumber Company 74.84 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company -26.08 41237 07/31/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 293.98 41237 07/31/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 326.28 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 115.79 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 31.41 41237 07/31/2025 510 Wastewater Enterprise Safety Equipment & Clothing Mendo Mill & Lumber Company 26.18 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 426.81 41237 07/31/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 7.32 41237 07/31/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 35.60 41237 07/31/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 182.23 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 18.82 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 300.40 41237 07/31/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 110.57 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 3.18 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 234.77 41237 07/31/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 21.16 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 24
Check Number Check Date Fund Account Name Vendor Name Void Amount 41237 07/31/2025 100 General Fund Vehicle Maintenance Mendo Mill & Lumber Company 44.89 41237 07/31/2025 240 RMRA & SB-1 Maintenance supplies Mendo Mill & Lumber Company 28.57 41237 07/31/2025 530 Water Enterprise Safety Equipment & Clothing Mendo Mill & Lumber Company 29.20 41237 07/31/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 33.83 Check Total: 4,920.84
41238 07/31/2025 240 RMRA & SB-1 Misc Fees Mendocino County 232.80 Check Total: 232.80
41239 07/31/2025 100 General Fund Maintenance supplies Mendocino Materials 300.00 Check Total: 300.00
41240 07/31/2025 245 Transportation Tax Vehicle Maintenance Municipal Maintenance Equipment Inc 194.59 Check Total: 194.59
41241 07/31/2025 100 General Fund Inventory - Diesel Nick Barbieri Trucking, Inc 727.06 41241 07/31/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,906.71 Check Total: 2,633.77
41242 07/31/2025 100 General Fund Rental of Building & Grounds Nuestra Alianza De Willits 500.00 Check Total: 500.00
41243 07/31/2025 530 Water Enterprise Departmental Supplies Pace Supply Corp 4,918.67 41243 07/31/2025 530 Water Enterprise Departmental Supplies Pace Supply Corp 5,633.74 Check Total: 10,552.41
41244 07/31/2025 100 General Fund Utilities PG&E Company 545.46 Check Total: 545.46
41245 07/31/2025 100 General Fund Postage and Shipping Pitney Bowes Bank Inc Purchase Power 2,500.00 Check Total: 2,500.00
41246 07/31/2025 530 Water Enterprise Maintenance supplies Redwood Waste Solutions, Inc 6.75 Check Total: 6.75
41247 07/31/2025 100 General Fund Maintenance supplies Ukiah Paper Supply Inc 431.32 41247 07/31/2025 100 General Fund Maintenance supplies Ukiah Paper Supply Inc 355.56 AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 25
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 786.88
41248 07/31/2025 100 General Fund Onboarding Jennifer Vagt 124.00 Check Total: 124.00
41249 07/31/2025 100 General Fund Rental of Building & Grounds Leala White 150.00 Check Total: 150.00
41250 07/31/2025 100 General Fund Contract - Other Lori Williams 3,240.00 Check Total: 3,240.00
41251 07/31/2025 100 General Fund Charitable Cont-Other Willits Chamber of Commerce 5,000.00 Check Total: 5,000.00
Report Total: 2,024,559.10
AP-Checks for Approval (8/4/2025 - 3:35 PM) Page 26
Permit Summary Report (Total Fees Paid)
Current Month
July 2025
Month Last Year
July 2024
Current Yr-To-Date
7/1/2025 - 7/31/2025
Last Yr-To-Date
7/1/2024 - 7/31/2024
Building
Count 7 4 7 4
Total Fees $5,575.91 $1,714.47 $5,575.91 $1,714.47
Fees Paid $5,575.91 $1,714.47 $5,575.91 $1,714.47
Total Valuation 304,014.40 70,000.00 304,014.40 70,000.00 Total Square Feet 1,128 1,386 1,128 1,386
Administrative $1,983.24 $372.12 $1,983.24 $372.12
BSF $17.00 $4.00 $17.00 $4.00
Building Department (OTC Permit Fees) $0.00 $81.00 $0.00 $81.00 Building Department (Permit Fees) $3,115.47 $1,145.00 $3,115.47 $1,145.00 Building Miscellaneous Fees $0.00 $0.00 $0.00 $0.00
GPM $420.54 $98.00 $420.54 $98.00
Processing $0.00 $0.00 $0.00 $0.00
SMIP Commercial $0.50 $9.80 $0.50 $9.80
SMIP Residential $39.16 $4.55 $39.16 $4.55
Demolition
Count 1 0 1 0
Total Fees $40.98 $0.00 $40.98 $0.00
Fees Paid $40.98 $0.00 $40.98 $0.00
Total Valuation 500.00 0.00 500.00 0.00
Total Square Feet 0 0 0 0
Administrative $15.28 $0.00 $15.28 $0.00
BSF $1.00 $0.00 $1.00 $0.00
Building Department (OTC Permit Fees) $0.00 $0.00 $0.00 $0.00 Building Department (Permit Fees) $23.50 $0.00 $23.50 $0.00 Building Miscellaneous Fees $0.00 $0.00 $0.00 $0.00
GPM $0.70 $0.00 $0.70 $0.00
Processing $0.00 $0.00 $0.00 $0.00
SMIP Commercial $0.50 $0.00 $0.50 $0.00
SMIP Residential $0.00 $0.00 $0.00 $0.00
Electrical
Count 5 2 5 2
Total Fees $2,732.35 $293.16 $2,732.35 $293.16
Fees Paid $2,732.35 $293.16 $2,732.35 $293.16
Total Valuation 151,190.18 12,950.00 151,190.18 12,950.00 Total Square Feet 0 0 0 0
Administrative $731.16 $0.00 $731.16 $0.00
BSF $9.00 $2.00 $9.00 $2.00
Building Department (OTC Permit Fees) $324.00 $270.00 $324.00 $270.00 Building Department (Permit Fees) $1,418.12 $0.00 $1,418.12 $0.00 Building Miscellaneous Fees $0.00 $0.00 $0.00 $0.00
GPM $211.67 $18.13 $211.67 $18.13
Processing $0.00 $0.00 $0.00 $0.00
SMIP Commercial $34.56 $2.52 $34.56 $2.52
SMIP Residential $3.84 $0.51 $3.84 $0.51
Grading
Count 0 0 0 0
Total Fees $0.00 $0.00 $0.00 $0.00
Fees Paid $0.00 $0.00 $0.00 $0.00
Total Valuation 0.00 0.00 0.00 0.00
Total Square Feet 0 0 0 0
Administrative $0.00 $0.00 $0.00 $0.00
BSF $0.00 $0.00 $0.00 $0.00
Building Department (OTC Permit Fees) $0.00 $0.00 $0.00 $0.00 Building Department (Permit Fees) $0.00 $0.00 $0.00 $0.00 Building Miscellaneous Fees $0.00 $0.00 $0.00 $0.00
GPM $0.00 $0.00 $0.00 $0.00
P
rocessing$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$0.00
SMIPResidential $0.00$0.00$0.00$0.00
Mechanical Count
7070
Total Fees$851.62$0.00$851.62$0.00
FeesPaid$851.62$0.00$851.62$0.00
Total Valuation73,931.000.0073,931.000.00
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$7.00$0.00$7.00$0.00
BuildingDepartment(OTCPermitFees)$729.00$0.00$729.00$0.00 BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$103.51$0.00$103.51$0.00
Processing$0.00$0.00$0.00$0.00
SMIPCommercial $4.38$0.00$4.38$0.00
SMIPResidential $7.73$0.00$7.73$0.00
Plumbing
Count0101
Total Fees$0.00$92.08$0.00$92.08
FeesPaid$0.00$92.08$0.00$92.08
Total Valuation0.006,000.000.006,000.00
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$0.00$1.00$0.00$1.00
BuildingDepartment(OTCPermitFees)$0.00$81.00$0.00$81.00 BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$8.40$0.00$8.40
Processing$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$1.68$0.00$1.68
SMIPResidential $0.00$0.00$0.00$0.00
Re-Roof
Count3434
Total Fees$525.04$486.71$525.04$486.71
FeesPaid$525.04$486.71$525.04$486.71
Total Valuation118,000.0095,758.92118,000.0095,758.92
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$7.00$6.00$7.00$6.00
BuildingDepartment(OTCPermitFees)$324.00$324.00$324.00$324.00 BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$165.20$134.06$165.20$134.06
Processing$0.00$0.00$0.00$0.00
SMIPCommercial $25.20$19.04$25.20$19.04
SMIPResidential $3.64$3.61$3.64$3.61
SewerLateral Inspection
Count0000
Total Fees$0.00$0.00$0.00$0.00
FeesPaid$0.00$0.00$0.00$0.00
Total Valuation0.000.000.000.00
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$0.00$0.00$0.00$0.00
BuildingDepartment(OTCPermitFees)$0.00$0.00$0.00$0.00
BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$0.00$0.00$0.00
Processing$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$0.00
SMIPResidential $0.00$0.00$0.00$0.00
Solar
Count0000
Total Fees$0.00$0.00$0.00$0.00
FeesPaid$0.00$0.00$0.00$0.00
Total Valuation0.000.000.000.00
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$0.00$0.00$0.00$0.00
BuildingDepartment(OTCPermitFees)$0.00$0.00$0.00$0.00
B
uildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$0.00$0.00$0.00
Processing$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$0.00
SMIPResidential $0.00$0.00$0.00$0.00
Total Count23112311
Total Fees$9,725.90$2,586.42$9,725.90$2,586.42
Total FeesPaid$9,725.90$2,586.42$9,725.90$2,586.42
Total Valuation647,635.58184,708.92647,635.58184,708.92 Total SquareFeet1,1281,3861,1281,386
Total Administrative$2,729.68$372.12$2,729.68$372.12
Total BSF$41.00$13.00$41.00$13.00
Total BuildingDepartment(OTCPermitFees)$1,377.00$756.00$1,377.00$756.00 Total BuildingDepartment(PermitFees)$4,557.09$1,145.00$4,557.09$1,145.00 Total BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
Total GPM$901.62$258.59$901.62$258.59
Total Processing$0.00$0.00$0.00$0.00
Total SMIPCommercial $65.14$33.04$65.14$33.04
Total SMIPResidential $54.37$8.67$54.37$8.67
Print
BL# Business Name Name Address
Date
Issued Type of Bussiness
7356 CANON U.S.A. INC CANON U.S.A. INC
1 CANON PARK, MELVILLE, NY
11747 7/10/2025

SALES AND SERVICE OF

OFFICE EQUIPMENT
7357 FiOptix Inc. Jason Heaberlin 101 E 8th Ave, Suite 400 7/14/2025 Special Trade Contractor 7358 THOMAS ROOFING Enrique Thomas
1360 Sanford Ranch Rd Ukiah, CA
95490 7/15/2025 ROOFING CONTRACTOR
7359 ULTSCH GENERAL CONTRACTOR DENNIS J ULTSCH JR 24127 BIRCH CIR WILLITS 7/22/2025 GENERAL CONTRACTOR 7360 FOTOS CONSTRUCTION INC DAN FOTOS
4300 FOREST HILL CT,
CARMICHAEL, CA 95608 7/22/2025

GENERAL & ROOFING

CONTRACTOR
7361 INVISTA HOME LLC RAUL MENDEZ
5212 VAN NUYS BLVD UNIT 303
Sherman Oaks, ca 91403 7/22/2025 ROOFING CONTRACTOR
7362 VICTORIA POTTER VICTORIA POTTER 871 S MAIN ST WILLITS 7/22/2025 COSMETOLOGIST New Business License - July 2025
Item No.

Meeting Date: 08/13/2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From:

Agenda Title: DISCUSSION TO MODIFY CHAPTER 2.40- AIRPORT, AMENDING WILLITS MUNICIPAL CODE ORDINANCE 2.40.030 AND 2.40.040, ENTITLED “REGULATIONS FOR USE AND CONDUCT-GENERALLY”.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes.

Summary of Request: At the direction of the FAA through their determination of the Part 16 Complaint received on April 11th the City of Willits Municipal Airport – O28 was ordered to modify the existing Municipal Code in order to effectively enforce airport rules and regulations to address pedestrian and other unauthorized access to maintain compliance and safe flight operations. The Director proposed that Willits City Council adopt an ordinance prohibiting unauthorized use of O28 and making such use of O28 a misdemeanor.

Recommended Action: As the FAA has found the City in violation of Grant Assurance 19, staff recommends the Council adopt the proposed modification of the existing ordinance to maintain compliance and continue eligibility of grant funds by making trespassing and unauthorized use of the Airport a misdemeanor.

Alternative(s): Reject the modification to the ordinance and potentially forfeit grant funding pending further determination by the controlling agency.

Fiscal Impact: Additional signage and staff time allocations.

Personnel Impact: Increased staff time spent monitoring, documenting and enforcing.

Identified City Council Conflict of Interest: NONE
2021 Adopted Goals: This item meets Goal #1 for Services & Facilities…Maintain and improve infrastructure systems of water, wastewater, public facilities, and streets capable of managing future growth while responding to current City needs.

California Environmental Quality Act: NOT APPLICACABLE
This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ 1 2.40.040 - Regulations for use and conduct - Airport Security The following rules and regulations for the use and conduct of Willits Municipal Airport are adopted:

A. No person shall operate any vehicle or travel on the airport property by any manner except on roads, paths, walks, and areas provided for that particular means of travel. No obstructions shall be permitted on any road, path, or walk without permission from the Airport Manager or their designee. No person shall enter upon the paved runway of the Willits Municipal Airport, except when engaged in lawful business in the operation of aircraft or in assistance to operators of aircraft.

Willits Municipal Airport shall be conducted as a terminal facility for the promotion and accommodation of air commerce and shall be operated as a public terminal.

B. It shall be unlawful to enter and remain on the Airport property except for transient pilots, airport tenants and their guests or families under their direct supervision, persons conducting aeronautical activities, maintenance persons, or their contractors with prior permission from the Airport Manager or City Manager.

C. It shall be unlawful for airport tenants to share airport gate access codes or keys with non-tenants or to otherwise allow or facilitate unauthorized and unsupervised access and use of the Airport property for any purpose.

D. Tampering with, damaging, or altering without express written authorization from the Airport Manager of Airport property, equipment, or infrastructure is unlawful and will be a violation and subject to the penalties set forth in section 2.40.130.

The Airport shall be open for use during daylight hours until otherwise directed by the Airport Manager and subject to such restrictions due to inclement weather, the conditions of the landing area, the presentation of special events and like causes as may be determined by the Airport Manager.
2 2.40.130 - Violation-Penalties.

A. Any airport tenant or person in violation of the regulations set forth in this chapter, commencing with Section 2.40.030 and any regulations promulgated hereunder, including those provided at Section 2.40.040, or refusing to comply therewith, may be removed or evicted from the airport by or under the authority of the airport manager; and upon the order of the city council may be deprived of the further use of the airport and its facilities for such length of time as may be deemed necessary to insure safeguarding of the same and the public and its interest therein.

B. Any person, firm or corporation who violates or refuses to abide by any provisions set forth in Section 2.40.030, Section 2.40.040, or any of the rules and regulations set forth herein, or pursuant hereto, or any of the provisions or law provided therein, is guilty of a misdemeanor and upon conviction thereof shall be punishable by a fine not exceeding one thousand dollars, or by imprisonment not exceeding six months, or by both such fine and imprisonment.

Office of Airport Compliance
and Management Analysis
800 Independence Ave., SW
Washington, D.C. 20591
June 30, 2025
Cathy Moorhead
Assistant City Manager
Airport Director
111 E. Commercial Street
Willits, CA 95490
Re: Paul Trexel v. City of Willits, CA (FAA Docket No. 16-23-07) Dear Ms. Moorehead:

On April 11, 2025, I issued a Director’s Determination finding the City of Willits, CA to be in violation of its federal obligations with respect to Grant Assurance 19, Operation and Maintenance. The City was directed to submit a Corrective Action Plan (CAP) for review and approval within 30 days from the issue date, which we received on May 9, 2025.

The Director’s Determination ordered that:

The plan shall explain in detail how the City, as a sponsor of O28, intends to return to compliance with its Federal grant obligations, including the following required actions:

1. Explain in detail how the City intends to return the Airport to compliance with its federal obligations concerning Grant Assurance 19, Operation and Maintenance, as described in Issue 2.

2. The CAP shall, at a minimum, describe the City’s plan and schedule to develop, implement, and enforce airport rules and regulations to address pedestrian and other unauthorized access to O28. The City’s plan should discuss efforts to appropriately staff, manage, and operate the airport in a manner that will ensure consistent, ongoing compliance with its federal obligations, as described in Issues 2 and 3.

My review of the proposed corrective actions is detailed below:

ISSUE 2
The Director’s Determination found:
2 The City is in violation of Grant Assurance 19, Operation and Maintenance by its longstanding failure to operate the airport in a safe and serviceable condition related to persistent, unmitigated pedestrian/unauthorized access to O28 (Issue 2).

CITY’S PROPOSED CORRECTIVE ACTION:

Regarding security improvement at O28, the City will:

1. Propose that the Willits City Council adopt an ordinance prohibiting unauthorized use of O28 and making such use of O28 and making such use as a misdemeanor. Staff expects to place this item on the City Council’s agenda for its July/August meeting.

2. Evaluate the need to install additional signage to warn people that pedestrians and vehicles may not access or use O28 except for aeronautical purposes or as expressly permitted by the City.

3. Strictly enforce current rules prohibiting airport tenants from sharing gate access codes or otherwise allowing unauthorized non-aeronautical users to access O28.

4. Regularly inspect the gate and fencing to ensure they are operating and in good repair.

5. Evaluate whether additional rules or ordinances are warranted as part of a comprehensive process to develop Rules and Regulations and Minimum Standards for O28.

Regarding Airport Rules and Staffing, the City will:

1. Request City Council approval to issue a Request for Proposal (RFP) for professional services to update existing ordinances and establish Rules, Regulations, and Minimum Standards for the Airport, and to conduct a Rate Study and Airport Assessment. Staff expects to place this item on the City Council’s agenda for its July/August meeting.

2. [The RFP will] Specify a goal of improving security at the airport and the imposition of penalties and other enforcement mechanisms designed to reduce incidents of unauthorized public access to the airport and runway.

3. Enter a formal contract with the selected candidate with a clearly defined scope of work and deliverables. A projected date of completion will also be established in the contract term. The City is targeting 6 months from the City Council approval date to one year for documents to be completed. In researching the typical industry timeline, a Rate Study and Airport Assessment can normally be completed within 6 months, and Rules and Regulations is normally predicted to take up to one year. 3 4. Assign a staff maintenance technician to the Airport who will continue to make scheduled visits to the Airport to inspect the security camera system and control room to ensure it is functioning correctly, inspect all gates, fences, and access points to make sure they are secure and there is no evidence of tampering. The Airport Manager and Operations Supervisor also make weekly and weekend visits, talk with tenants, and review the grounds. The Willits Police Department will continue to patrol the Airport as often as possible to monitor compliance and address any issues.

DIRECTOR’S RESPONSE
I reviewed the proposed corrective actions and observed the proposed CAP addresses the issues in two distinct parts. For the first part, I agree the City can and should, in good faith, take immediate steps to enhance airfield safety and security prior to the July/August City Council meeting, including but not limited to:

Security: Evaluate the need to install additional signage to warn people that pedestrians and vehicles may not access or use O28 except for aeronautical purposes or as expressly permitted by the City.

Strictly enforce current rules prohibiting airport tenants from sharing gate access codes or otherwise allowing unauthorized non-aeronautical users to access O28.

Regularly inspect the gate and fencing to ensure they are operating and in good repair.

Evaluate whether additional rules/ordinances are warranted as part of a comprehensive process to develop Rules and Regulations and Minimum Standards for O28. And, Airport Rules and Staffing:

Assign a staff maintenance technician to the Airport who will continue to make scheduled visits to the Airport to inspect the security camera system and control room to ensure it is functioning correctly, inspect all gates, fences, and access points to make sure they are secure and there is no evidence of tampering. The Airport Manager and Operations Supervisor also make weekly and weekend visits, talk with tenants, and review the grounds. The Willits Police Department will continue to patrol the Airport as often as possible to monitor compliance and address any issues.

For the second part, the CAP proposes more formal (and time-consuming) actions requiring City Council approval. We do not object but note the City’s prior defense of the allegations in this proceeding made multiple references to a Professional Services Agreement (PSA) entered into with a consultant (FAA Exhibit 1, Item 8, Exhibit J) to help improve the Airport in various ways.

This includes but is not limited to, actions such as:
4 Assist City staff in developing, reviewing, and updating standard operating procedures (SOP) for the airport-related works (Determination, p. 13).

Design and install security and fencing improvements: including but not limited to fencing, security cameras, gates, and signage. (Determination, pp. 12-13).

Airport operational and management support (Determination, p. 13).

By all appearances – and in defense of the allegations against it – the City was already well positioned to leverage the services of a consultant.1 However, nothing in the record or the CAP suggests that individual Task Orders were executed to perform services related to the PSA regarding airport rules, safety, security, or any other issue related to the Grant Assurance 19 findings. We would have expected the City to have shown progress on these consultant-related tasks. Now, the City proposes to pursue a new RFP for similar professional services (perhaps with a different consultant) with the deliverables being potentially completed within 6 months to a year of the approved RFP, contingent on City Council approval. While consultant service procurement is a discretion reserved to the City, as the Director, I am concerned the City’s previous defenses indicated a consultant relationship already existed to address these issues and, to a certain degree, actions already underway. I am now concerned that, yet another procurement delay is required for the City to effectuate certain corrective actions.

Nonetheless, while the FAA recognizes the City’s administrative and legislative processes, specifically the July/August City Council meeting, are necessary and could result in approvals for certain corrective actions, we are unable to approve this part of the City’s proposed corrective action plan until the City provides the outcome of the City Council vote(s), a detailed plan of action the City will undertake resulting from the Council approvals, product deliverables, and the timeframe for which the actions will be developed and implemented. Upon receipt, we will assess the plan, provide input, and outline necessary steps for monitoring the City’s actions and mitigations before we can satisfactorily close out the CAP phase of this proceeding.

Should you have any questions or concerns, do not hesitate to contact me at 202-267-3085 or [email protected]. _______________________________ Michael Helvey Director
cc: Rod Wilburn, Interim City Manager
James Lance, City Attorney 1 For example, in April 2023, the City entered into a consulting agreement with Armstrong Consultants, Inc. (“Armstrong”), a leading airport consulting firm, to advise the City on a broad range of matters pertaining to the Airport’s management and operations. Exh. J (Professional Services Agreement). The Airport Manager consults with Armstrong regularly in an effort to improve the Airport’s operation and management in a grant-compliance manner. (FAA Exhibit 1, Item 4, p. 23, Exhibit J).

A.

B.

C.

A.

B.

1. 2.

3. 4.

5. 6.

Chapter 2.40 - AIRPORT
Sections:

2.40.010 - Commission—Members.

The Willits city airport commission shall consist of five members, none of whom shall be officials or employees of the city. The five members shall be appointed by the mayor with approval of the city council. The terms of all members of the airport commission now serving shall expire on May 1st of the year in which they are currently due to expire. Thereafter, three terms expire in odd-numbered years and two terms expire in even-numbered years. (Ord. 12-02 § 2: Ord. 88-8 §2).

2.40.015 - Members—Present.

The terms of all members of the airport commission now serving shall expire on May 1st of the year in which they are currently due to expire, and their successors shall be appointed as set forth in Section 2.40.010.

Notwithstanding any of the other provisions of this chapter, any commissioner who absents himself from any three consecutive regular meetings of the airport commission, unless excused from such attendance by consent of the airport commission, expressed by action of record in its minutes or who is absent for a total of five regular meetings of the commission in any six-month period without the consent of the commission so expressed of record, shall thereby automatically forfeit his or her position or office as a member of the airport commission, and the name of the person shall be automatically removed from the membership of the commission immediately after the adjournment of any such third consecutive meeting or of any such fifth meeting in any such six-month period, as the case may be, at which such commissioner has not appeared.

The chairman or the secretary of the commission shall thereupon promptly notify the city council, and any such person so ceasing to be such commissioner of fact; whereupon the vacancy so created shall be filled by appointment as contemplated under the provisions of Section 2.40.010. (Ord. 85-4 §2; Ord. 83-3 §1).

2.40.020 - Commission—Meetings—Duties.

The airport commission shall hold one regular meeting each month on a date and at an hour to be fixed by the commission, and hold adjourned regular meetings and special meetings at such times as circumstances shall require. The airport operator or manager shall attend all regular meetings of the airport commission, furnish necessary information, data, maps and records, submit proposals and recommendations, and provide technical assistance and advice as required.

As an advisory agency to the city council, the airport commission shall have the duty and power to:

Study, consider and develop long range plans for the ultimate development of the Willits municipal airport, giving due regard to any master plan adopted by the city, and to federal and state regulations;
Ascertain the type of service to be rendered and keep abreast of developments in the aviation industry so as to be able to inform the city council on all pertinent matters concerning airports, airport law, and aviation generally; Study and recommend on matters relating to airport improvements, including methods of financing and lease arrangements;
Review and recommend on special permits and proposals, as required, that deviate from the airport development plan;
Submit to the city council such plans as may seem desirable for the present and future operation of the Willits municipal airport;
At least once each month supply a copy of the minutes of the commission meetings to the city council and make information available to other commissions and officials of the city as required, and at least once a year report its ongoing activities to the city council and make 8/4/25, 8:00 AM Chapter 2.40 - AIRPORT | Code of Ordinances | Willits, CA | Municode Library https://library.municode.com/ca/willits/codes/code_of_ordinances?nodeId=TIT2ADPE_CH2.40AI 1/3

7. 8.

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B.

C.

D.

E.

F.

G.

H.

I.

J.

K.
information available to other commissions and officials of the city as required; Coordinate planned activities with other agencies not under jurisdiction of the city; Perform other related duties as directed by the city council. (Ord. 83-15 §2; Ord. 60-1 §2).

2.40.030 - Regulations for use and conduct—Generally.

The following rules and regulations for the use and conduct of Willits municipal airport are adopted:

Willits Municipal Airport shall be conducted as a terminal facility for the promotion and accommodation of air commerce and shall be operated as a public terminal.

The airport shall be open for public use during daylight hours until otherwise ordained by the airport manager and subject to such restrictions due to inclement weather, the conditions of the landing area, the presentation of special events and like causes as may be determined by the airport manager.

Public services shall be available at the time set by the airport manager.

The airport manager shall use his best judgment in all discretionary actions and will act as liaison between the city council and the parties involved, subject to the duties of the airport commission of the city.

Special services may be rendered or special facilities may be provided thereat on such terms as the airport manager may prescribe from time to time. No person shall use the airport as a base for the carrying on of commercial activities, for the carrying for hire of passengers, freight, express or mail, for instruction in aviation in any of its branches, for the sale of fuels, refreshments or any commodity or for any other commercial purpose unless a permit has been granted theretofore by the city.

The use of the airport or any of its facilities in any manner shall create an obligation on the part of the user thereof to obey all the regulations provided in this chapter.

The privilege of using the airport and its facilities shall be conditioned on the assumption of full responsibility and risk by the user thereof, and he shall release, hold harmless and indemnify the city, the city council, their officers and employees from any liability or loss resulting from such use as well as against claims of third persons as against those of the person so using their airport. The exercise of the privilege of use shall constitute an acknowledgment that the city and city council maintain said airport in a governmental capacity.

The air traffic rules promulgated by the Federal Aviation Agency and/or the Civil Aeronautics Board of the United States of America and presently in effect are hereby referred to, adopted and made a part of these regulations as fully in all respects as if particularly set forth at the place.

No person, not properly certified by Federal Aviation Agency and no aircraft not similarly certified, shall operate on or over the airport; provided, that this restriction shall not apply to public aircraft belonging to the government of the United States, or to a state, territory, possession or any political subdivision, nor to any aircraft of a foreign country operated under permission of the federal government.

No person shall navigate any aircraft over, land upon or take off from, or service, repair or maintain any aircraft on the airport or conduct any operation on or from the airport otherwise than in conformity with these rules and regulations and those of the Federal Aviation Agency.

Aircraft not licensed under federal, state or local laws may use the airport and its facilities if they are built under the present "ultra light" concept and will comply with all federal aviation agency rules or special rules for these aircraft as may be formulated by the governing bodies of the city of Willits as to equipment, traffic pattern and ground rules. At no time will the special rules afforded "ultra light" aircraft compromise the safety of all other aircraft using the Willits Municipal Airport.

The airport manager shall have authority to take such steps as may be necessary for the landing, policing and protection of the public present at the airport, subject to the review of the city council.
8/4/25, 8:00 AM Chapter 2.40 - AIRPORT | Code of Ordinances | Willits, CA | Municode Library https://library.municode.com/ca/willits/codes/code_of_ordinances?nodeId=TIT2ADPE_CH2.40AI 2/3 L.

A.

B.

2.36.050 - Duties and responsibilities.

No person shall take or use any aircraft, parts or accessories thereof, or tools or other equipment owned or controlled by any other person and stored or otherwise left at the airport without consent of the owner or operator thereof or other satisfactory evidence of his right so to do.
(Ord. 83-15 §§3—5; Ord. 66-7 §1).

2.40.045 - Regulations.

The city council shall, with the advice of the airport commission, establish operational and other regulations, by resolution from time to time. All such regulations, as well as a copy of the current airport ordinance contained in Willits Municipal Code Chapter 2.40, shall be posted in a conspicuous public place at the Willits Municipal Airport. (Ord. 83-15 §7).

2.40.120 - Airport manager-Authority to fix rates and recommend regulations.

The airport manager shall recommend additional rules and regulations to the city council and shall fix the rates and charges for services rendered and materials to be supplied by the city, subject to appeal and review by the city council.
(Ord. 83-15 § 8).

2.40.130 - Violation-Penalties.

Any person operating or handling aircraft in violation of the regulations set forth in this chapter, commencing with Section 2.40.030 and any regulations promulgated hereunder, or refusing to comply therewith, may be removed or evicted from the airport or may be temporarily grounded by or under the authority of the airport manager; and upon the order of the city council may be deprived of the further use of the airport and its facilities for such length of time as may be deemed necessary to insure safeguarding of the same and the public and its interest therein.

Any person, firm or corporation who violates or refuses to abide by any provisions set forth in Section 2.40.030, or any of the rules and regulations set forth herein, or pursuant hereto, or any of the provisions or law provided therein, is guilty of a misdemeanor and upon conviction thereof shall be punishable by a fine not exceeding five hundred dollars, or by imprisonment not exceeding six months, or by both such fine and imprisonment. (Ord. 83-15 § 9).
8/4/25, 8:00 AM Chapter 2.40 - AIRPORT | Code of Ordinances | Willits, CA | Municode Library https://library.municode.com/ca/willits/codes/code_of_ordinances?nodeId=TIT2ADPE_CH2.40AI 3/3 1 ORIGINAL ORDINANCE

2.40.030 - Regulations for use and conduct—Generally.

The following rules and regulations for the use and conduct of Willits municipal airport are adopted:

A. No person shall operate any vehicle or travel on the airport property by any manner except on roads, paths, walks, and areas provided for that particular means of travel. No obstructions shall be permitted on any road, path, or walk without permission from the Airport Manager or their designee. No person shall enter upon the paved runway of the Willits Municipal Airport, except when engaged in lawful business in the operation of aircraft or in assistance to operators of aircraft. (HEALDSBURG) Willits Municipal Airport shall be conducted as a terminal facility for the promotion and accommodation of air commerce and shall be operated as a public terminal.

B. It shall be unlawful to enter and remain on the Airport property except for “authorized personnel” defined as : transient pilots, airport tenants and their guests or families under their direct supervision, personnel conducting aeronautical activities, maintenance personnel, or contractors without prior permission from the Airport Manager or City Manager. (UKIAH)
The airport shall be open for public use during daylight hours until otherwise ordained by the airport manager and subject to such restrictions due to inclement weather, the conditions of the landing area, the presentation of special events and like causes as may be determined by the Airport Manager. Unless closed by the Airport Manager or designee for reasons of public safety such as airfield conditions, weather, or any other activities that may create a potential hazard to flight operations. (RECOMMENDED by LOCHNER)

PENALTIES
Any person, firm, or corporation who shall violate or refuse to abide by any provision of this chapter or any of the rules and regulations set forth in this article or any of the provisions or law provided therein or herein, shall be guilty of a misdemeanor and, upon any conviction thereof, shall be punishable by a fine not exceeding five hundred dollars ($500.00) or by imprisonment not exceeding six (6) months, or by both such fine and imprisonment. (ORD #) (UKIAH)
Black= existing language in Willits Muni Code
Yellow = what the FAA director quoted from the Mendocino County Muni Code regarding their policy on trespassing that he wanted us to use (page 17 in his determination letter.) 2 Red= what I included in the ordinance from Ukiah and Healdsburg Muni Code or Lochner For reference here is what the FAA Director determination included regarding the City’s obligation to modify the existing ordinance :
“mitigations are reactionary and largely due to complaints from Trexel. The City has not been adequately proactive in the manner expected of a federally obligated airport sponsor with a continuing obligation to operate the airport safely. For example, broken, unlocked, or wide-open gates resulting in unfettered access to the airfield movement areas require a proactive response by the City to expeditiously mitigate the safety risk. Yet for months during 2023, for example, an apparently unsafe situation was allowed to persist because of alleged parts availability and procurement delay. (FAA Exhibit 1, Item 10).

This example and others are relevant because the City was well aware of ongoing tenant and community interest in accessing the airport for pedestrian uses. Neither protracted city procurement processes, understaffing, nor lack of time and resources to adequately manage the airport constitutes a valid justification for not mitigating unauthorized and potentially unsafe airfield access. An airport sponsor cannot be merely a casual observer or leave safety monitoring or responsibility in substantial measure or degree to airport tenants and users. Rather, an airport sponsor must exercise its full proprietary rights, responsibilities, and obligations to identify and expeditiously extinguish unsafe activity on a federally obligated airport, such as O28.

Notably absent from the record is any reference to the City’s established or published Airport Rules, Regulations, or Minimum Standards.

A search of the City’s airport website (https://cityofwillits.org/135/Airport) did not result in any type of airport regulatory or standards document.

A search of the City’s municipal code identified Chapter 2.40 – Airport as establishing an airport commission and duties, general airport use and conduct regulations, airport rates and regulation authorities, and penalties for violation of use and conduct regulations. (https://library.municode.com/ca/willits/codes/code_of_ordinances).

A review of the municipal code finds that none of the regulations address the topic of pedestrians or other unauthorized non-aeronautical use of the airport or provide penalties for such.
3 In contrast, Mendocino County, CA13 – where the City of Willits and O28 are located – owns and operates two federally obligated airports and specifically denotes in county ordinance Section 8.64.050 – General, paragraph (d), Use of Roads and Walks, that under threat of penalty:

No person shall operate any vehicle or travel on an airport in any manner except on roads, walks, paths, and areas provided for the particular means of travel. No obstructions shall be permitted on any road, walk, or path without written approval of the County.

Even the City’s ordinances that are, ostensibly, applicable to O28 contain an apparent reference that cuts against the City’s arguments. Namely, City municipal code refers to an Airport
The City’s apparent contract with Armstrong Consultants, Inc. is intended to advise the City on a broad range of matters pertaining to the Airport’s management and operations.

The City asserts that the Airport Manager consults with Armstrong regularly to improve the Airport’s operation and management in a grant-compliance manner. (FAA Exhibit 1, Item 4, p. 8). However, nothing in record demonstrates substantial contractor involvement.

The Director is not suggesting that one-for-one airport comparison is necessarily appropriate. However, at the very least, it is not uncommon to have airport regulations particular to the topic of trespass situations. Recognizing the potential importance and relevance of such regulations, the City represented in 2023 that it was developing regulations specific to airport safety and pedestrian access. (FAA Exhibit 1, Item 10, Exhibit 6). The record does not contain evidence on the status of that regulation drafting effort.”

FAA DETERMINATION
1 SUGGESTED CHANGES
Kenan,
WMC 2.40.030 presently has subsections A through L regulating use and conduct at the airport generally. Did you intend to add a new section 2.40.040, and not make changes to

2.40.030?
If so, I suggest we rename it something like Regulations for use and conduct re Airport security.

2.40.030 – (Becomes 2.40.040) Regulations for use and conduct—Airport Security The following rules and regulations for the use and conduct of Willits municipal airport are adopted:

A. No person shall operate any vehicle or travel on the airport property by any manner except on roads, paths, walks, and areas provided for that particular means of travel. No obstructions shall be permitted on any road, path, or walk without permission from the Airport Manager or their designee. No person shall enter upon the paved runway of the Willits Municipal Airport, except when engaged in lawful business in the operation of aircraft or in assistance to operators of aircraft. (HEALDSBURG) Willits Municipal Airport shall be conducted as a terminal facility for the promotion and accommodation of air commerce and shall be operated as a public terminal.

B. It shall be unlawful to enter and remain on the Airport property except for transient pilots, airport tenants and their guests or families under their direct supervision, personnel conducting aeronautical activities, maintenance personnel, or contractors without prior permission from the Airport Manager or City Manager. (UKIAH) C. It shall be unlawful for airport tenants to share airport gate access codes or keys with non-tenants or to otherwise allow or facilitate unauthorized and unsupervised access and use of the Airport property for any purpose.

D. Tampering with, damaging, or altering without express written authorization from the Airport Manager of Airport property, equipment, or infrastructure is unlawful and will be a violation and subject to the penalties set forth in section 2.40.130.

The airport shall be open for aeronautical use during daylight hours until otherwise directed by the airport manager and subject to such restrictions due to inclement weather, the 2 conditions of the landing area, the presentation of special events and like causes as may be determined by the Airport Manager.

PENALTIES
Any person, firm, or corporation who shall violate or refuse to abide by any provision of this chapter or any of the rules and regulations set forth in this article or any of the provisions or law provided therein or herein, shall be guilty of a misdemeanor and, upon any conviction thereof, shall be punishable by a fine not exceeding one thousand dollars ($1,000) or by imprisonment not exceeding six (6) months, or by both such fine and imprisonment. (ORD #) (UKIAH)
(Kenan, a misdemeanor conviction for trespassing in now punishable by a fine not exceeding one thousand dollars ($1,000) o 6 months in jail or both.) WMC 240.130 presently has the following two paragraphs stating the applicable penalties for violating the regulations in this chapter. The first paragraph provides for removal or eviction of persons who violate the regulations. I suggest adding “airport tenant” to the first sentence to apply to tenants who share gate codes. The second paragraph is very similar to the Ukiah penalty language. Perhaps what we should do is amend the ordinance by (1) adding new section 2.40.040 adding the language you have proposed; (2) and making some changes to the penalty provisions at 2.40.130 to specifically discourage sharing of gate codes, etc.,. I don’t think we want penalty provisions at both of these sections.

2.40.130 - Violation-Penalties.

A.

Any airport tenant or person operating or handling aircraft in violation of the regulations set forth in this chapter, commencing with Section 2.40.030 and any regulations promulgated hereunder, including those provided at Section 2.40.040, or refusing to comply therewith, may be removed or evicted from the airport or may be temporarily grounded by or under the authority of the airport manager; and upon the order of the city council may be deprived of the further use of the airport and its facilities for such length of time as may be deemed necessary to insure safeguarding of the same and the public and its interest therein.

B.
3 Any person, firm or corporation who violates or refuses to abide by any provisions set forth in Section 2.40.030, Section 2.40.040, or any of the rules and regulations set forth herein, or pursuant hereto, or any of the provisions or law provided therein, is guilty of a misdemeanor and upon conviction thereof shall be punishable by a fine not exceeding one thousand dollars, or by imprisonment not exceeding six months, or by both such fine and imprisonment.

Black= existing language in Willits Muni Code
Yellow = what the FAA director quoted from the Mendocino County Muni Code regarding their policy on trespassing that he wanted us to use (page 17 in his determination letter.) Red= what I included in the ordinance borrowed from Ukiah and Healdsburg Muni Code Green = Suggested changes and language from legal (City Attorney Jim Lance).

NEW ORDINCE 2.40.040
Item No.9b
Meeting Date: 8-13-2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Walter Kolon, Services and Facilities Director
Agenda Title: APPROVE THE PURCHASE OF A WATER TREATMENT FILTER MEDIA REPLACEMENT.

PROJECT NO. WTR2588-00, IN AN AMOUNT NOT TO EXCEED $73,287.93.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes.

Summary of Request: Existing water filtration media was installed in 2014 when the Water Treatment Plant underwent facility upgrades. Filtration media has exceeded its operational lifespan and is in need of replacement.

Critical component in the treatment of potable water for the City of Willits Recommended Action: Approve purchase of filter media for replacement at the Willits Water Treatment Plant.

Alternative(s): None-Filter media has exceeded its operational lifespan. Directly effects water treatment and quality.

Fiscal Impact: Cost of media product, delivery and taxes total $73,287.93 See Attachment A and B.

Funding from the Water Enterprise Fund 530.Budgeted in the 25/26 Annual Budget as a Water Capitol Improvements Project.

Personnel Impact: None
Identified City Council Conflict of Interest: None
2021 Adopted Goals: Maintain and improve infrastructure systems of water, wastewater, public facilities, and streets capable of managing future growth while responding to current City needs.

California Environmental Quality Act: N/A
This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2025-__ Page 1 of 1 August 13, 2025
RESOLUTION NO. 2025-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS TO APROVE THE PURCHASE OF WATER TREATMENT FILTER MEDIA RREPLACEMENT, PROJECT NO.

WTR2588-00 IN AN AMOUNT NOT TO EXCEED $73,287.93.

WHEREAS, The Willits Water Treatment Plant provides safe and clean water for the residents of Willits; and
WHEREAS, The water treatment process relies on a filter media as part of the water treatment process; and
WHEREAS, the current media has been in service since 2014 when the plant underwent facility upgrades and is now past its service lifespan; and WHEREAS, to continue to provide potable water to the City of Willits it is necessary to replace the media at a cost of $73,287.93. See Attachments A and B; and WHEREAS, the special media blend comes from the original supplier, WESTECH, Salt Lake City.

NOW, THEREFORE, BE IT RESOLVED that the Willits City Council Does hereby authorize and approve purchase of water filter media from WESTECH of Salt Lake City in the amount of $73,287.93.

PASS, APPROVED AND ADOPTED, this 13th day of August 2025.

THE CITY OF WILLITS
_________________________
Tom Allman, Mayor
ATTEST:

I, Delores Pedersen, City Clerk of the City of Willits, do hereby certify that the foregoing Resolution was duly and regularly passed, approved and adopted by the City Council of the City of Willits, California, at its regular meeting held on the 23rd day of July 2025, by the following vote:

AYES:

NOES:

ABSENT:
_________________________
Delores Pedersen, City Clerk

ATTACHMENT B
Vendor # P.O. #
S. Herman
VENDOR: WesTech
Salt Lake City, Utah 84165-0068 Tax 9.125%
Line
No. Quantity Unit Price extension
1 1 $ 35.00 $ 26,460.00
2 1 $ 20.00 $ 7,320.00
3 1 $ 90.00 $ 10,800.00
4 5
6 7
8 9
10 11
12 13
14 Subtotal $ 44,580.00
Charge To: Fund Tax $ 4,067.93
Department Water Enterprise Shipping $24,640.00
Object/subject Filter Media Replacement
Total $ 73,287.93
Last replaced in 2014
Department Head Approval ( 0-$1500) ____________________________________________ Date: 8/6/2025 City Manager Approval ____________________________________________________ Date:

Finance Officer:______________________________________________________________ Date:

Reason for request/Justification: Media is progressing to the end of the life span for effectiveness (10 years) Requested By:

CITY OF WILLITS

PURCHASE ORDER REQUEST
Description
ANTHRACITE, MS-4 756 CUFT
SAND, SILICA, MS-18 366 CUFT
SAND, GARNET, MS-21 120 CUFT
P.O. Box65068

WESTECH QUOTATION
WEsTEcH" P.O. BOX 65068 Phone: 801-265-1000
SALT LAKE CITY, UTAH 84165-0068 Fax:801-265-1080
Date:

RFQ No.:

Quoted
By:

Phone:

Email:

Bill To:

Tel/Cell:

Email:

Item Line
1 2
3 4
5 Thank you for the opportunity to quote you with your equipment needs.

Please review the following and contact us to place an order or ask any questions. 7/22/2025 Oppty#:

Master Job No.:

David LEBLANC Prime Name:
+l (774) 272-2518 Equipment:

[email protected] Payment Terms:

City of Willits
Rowdy Vigil
111 East Commercial Street
Willits, CA 95490
us
707-459-4990
[email protected]
Item No. Part/Dwg Number
2-4804
2-11029
2-5953
Fl0l0
2591084
MF506268
Willits WWTP
Trident®
NET30
Ship To:

Tel/Cell:

Email:

Description
ANTHRACITE, MS-4
SAND, SILICA, MS-18
SAND, GARNET, MS-21
Freight - FSP-FFA
SALES TAX 7.875% 'J,12'5
Ship Via:

Freight:

Lead Time:

Quote Valid:

Sewer Plant Rd
Willits, CA 95490
us
Qty Units
756.00 CUFT
366.00 CUFT
120.00 CUFT

1.00 EA

1.00 EA

I
Quotation No.

QUO-08480-T3N1B9
BW

FSP-PPA
56 days
30 days
Unit Price
$35.00
$20.00
$90.00
$24,640.00
�8
Net Price
$26,460.00
$7,320.00
$10,800.00
�
$24,640.00
8 4 1et,,1.11
California Sales taxes have been included in our pricing. No tax on freight. No discounts accepted.

Quoted in US Dollars Grand Total
Please see the attached General Terms and Conditions and Warranty Information.

Minimum Order amount is US $100.

All information provided with and including this proposal is considered proprietary and is not for distribution without express written consent of WesTech Engineering LLC.

WesTech prefers that payments under $3,000 are processed by Credit Card. Any orders over $10,000 can not be accepted by Credit Card and will be invoiced at terms. This is to include freight and taxes. A processing fee of up to 4 percent on Credit Cards may be added where allowed by law.

This Quotation is subject to all specifications above as well as all attachments included with this document.

Thank you again for your quote request!
Best Regards,
David LEBLANC

ATTACHMENT A

Item No. 9c
Meeting Date: August 13, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor Tom Allman and Council Members
From: Rod Wilburn, Interim City Manager
Agenda Title: UPDATE ON THE RAIL WITH TRAIL PROJECT WITH RECOMMENDATION TO ALLOCATE MEASURE K FUNDS IN THE AMOUNT OF $417,145.50 TO COVER THE CONSTRUCTION AND PROFESSIONAL SERVICES COST UP TO $9,428,235.50.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes.

Summary of Request:

This agenda summary report provides the Willits City Council with a clear and up-to-date overview of the Rail with Trail Project’s construction budget, funding sources, and recommended financial actions to ensure successful project delivery. It outlines the secured grant funding as of February 13, 2025, and details all major project cost components—including construction contract status, anticipated amendments, and professional services required for project completion.

Additionally, this report recommends reducing the construction contract contingency to 5% of the base bid, with any remaining funding gap covered by Measure K revenue, thus aligning City funding practices with industry standards for public works budgeting. The information presented will support Council decision-making and maintain fiscal transparency by clarifying appropriate use of grant funds and local resources, and by listing all relevant contract and management costs associated with the project.

Agenda Summary Report – Revisions
Original Request (as presented)
• Budget Base: The staff report and recommendation referenced the Engineer’s Probable Cost Estimate of $8,233,390 as the baseline for the project budget, proposing to award the construction contract to Bouthillier’s Construction Inc. in an amount not to exceed $8,979,271.90. • Budget Shortfall: The difference ($745,881.90) between the contract award and the Engineer’s Estimate was described as an overage due to higher than anticipated costs and calculation corrections, with staff directed to seek additional funds or consider reducing the project scope if funds could not be secured. • Contingency: The original fiscal impact did not specify the contingency funding required to properly cover potential change orders, rather only noted authorization for construction change orders up to 10% of the contract amount.
• Recommendation: The staff recommended that the City Council approve the contract award, authorize the contract execution, and approve change orders up to 10% cumulatively, but pending the identification and approval of funds to cover costs that exceeded the Engineer’s Estimate.

Revised Request (reflecting actual secured construction funding) • Budget Base: With the completion of the bidding process, the Engineer’s Estimate no longer represents a valid or actionable budget figure; per standard municipal best practice, it should not be used for fiscal appropriations once competitive bids are received and the low responsive bid is confirmed.

All budget actions should now be based on the actual low bid plus contingency. • Secured Construction Funding: The City has secured grant and eligible construction funding totaling $9,011,090. This includes sources such as the Caltrans ATP Construction Grant, SCC grant (net of prior expenditures), Caltrans ATP Non-Infrastructure funds, and recently administratively approved SCC funds. • The total available construction budget available at time of award of construction contract (February 13, 2025) for the project at bid award was $9,011,090, comprised of the following:

Grant Source Amount Notes
Caltrans ATP Grant (Construction) $5,423,000 Construction contract costs SCC Grant (Construction + Mitigation + State
Permits) $3,588,090 Total award $3,813,000
Total After SCC Expenses Deducted $9,011,090 February 13, 2025 construction budget • Actual Project Cost: The construction contract to be awarded is $8,979,271.90. For responsible fiscal management, a 5% contingency ($448,963.60) should be budgeted, yielding a total construction appropriation needed of $9,428,235.50.
• Budget Request:
o Authorize the allocation of the additional $417,145.50 in Measure K local sales tax funds to ensure full coverage of the contract and contingency.
o Do not use or reference the Engineer's Estimate for budget actions, as it is replaced by the actual low bid and contingency requirements.

Key Clarifications
• Engineer’s Estimate: The Engineer’s Probable Cost Estimate served as a planning tool prior to bid opening. Once competitive bids are received and a contract award is pending, the Engineer’s Estimate has no legal or budgetary value for project appropriation purposes. All post-bid actions must be based on the confirmed low bid.
• New Budget Standard:
o Low Bid + Contingency = $9,428,235.50 (true fiscal requirement for contract and prudent risk management).
o Secured Grant Funds: $9,011,090
o Measure K Requested: $417,145.50 (to close the funding gap and cover contingency) • Fiscal Responsibility: This approach ensures that anticipated and unforeseen project costs are covered up to $9,428,235.50, minimizing the need for subsequent budget actions or project delays. If the project costs exceed that amount, future budget actions will be brought back to the City Council.

Current Construction Contract & Project Budget Items
As of August 2025, the current construction contract with Bouthillier’s Construction Inc. is $8,787,444.54 (including amendments to date). A pending contract amendment of $225,000 is anticipated, which would bring the total contract amount to $9,012,445.

In addition to the construction contract, the following project support costs are included in the budget:

Grant Coverage and Next Steps
• Secured grant funds ($9,011,090) cover the majority of project construction and management costs. • Pending contract amendment and additional support services require full appropriation of secured grants.

Any cost exceeding grant funds will require allocation of local resources (such as Measure K or General Fund) or additional grant acquisition.
• SCC Climate Funds and administrative funds may further supplement project financing as approved and available.

Implementation of this action will:
• Ensure the project remains funded and on track for construction, • Maintain essential oversight and testing/inspection capacity, • Use Measure K revenue strategically and efficiently,
• Reduce the contingency related to construction cost to ensure City Council is notified should project costs exceed $
City staff will monitor expenditures and return to Council for further approvals if additional costs or savings are identified over the course of construction.

Item Amount Description
Bouthillier’s Construction Contract (current,
w/amendments) $8,787,444.54 Executed contract and approved amendments.

Pending Contract Amendment $225,000 Expected, brings total contract to $9,012,445.

SHN Materials Testing & Special Inspections /
Geotechnical Services $121,195 Testing, inspection, Geotechnical Engineer of Record.

Cultural Monitoring $15,000 Required during ground
disturbance.

Resident Engineer (Tall Tree Engineering) $50,000 Project oversight and administration.

PROJECTED PROJECT COST (PostConstruction Contract Award) $9,198,640 Excludes additional GHD
construction engineering costs that
may be covered under the original
design contract.

Attachments:

1. Agenda Packet – February 13, 2025

2. Measure K Ordinance
Recommended Action:

To ensure financial stewardship and appropriate use of available funding, staff recommend the following actions:

1. Reduce the construction contract contingency associated with the Rail with Trail Project (Project No. 2021-03) to 5% of the base construction bid.
o With a base bid of $8,979,271.90, a 5% contingency will be $448,963.60 for a total project cost post construction bid award of $9,428,235.50.
o This provides some flexibility for unforeseen changes while allowing use of grant and local funds.

2. Use Measure K tax revenue to cover the balance of project costs not met by secured grant funds. o Secured construction-related grant funds as of February 13, 2025, total $9,011,090. o Projected total construction project costs, including awarded contract, anticipated amendments, construction management, materials testing, inspections, cultural monitoring, resident engineer services, and contingency, are $9,198,640, plus additional GHD construction engineering charges as payable by the City.
o The difference between available grant funds and total project costs should be funded by Measure K revenue (estimated at approximately $187,550, plus any direct GHD charges).

3. Approve a corresponding budget amendment reallocating Measure K general tax revenue to cover the unfunded balance of project expenditures (including the reduced contingency), ensuring the project can be completed as scoped and on schedule without jeopardizing essential quality or compliance oversight.

The use of Measure K funding to cover the balance of the Rail with Trail Project costs is consistent with the intent of the tax measure and the Measure K ordinance adopted by the City of Willits. Measure K, enacted through Ordinance No. 2020-03, imposes a three-quarter cent general transaction and use tax to fund vital city infrastructure, including road maintenance, parks, public safety, and other essential facilities and services.

Specifically, Chapter 3.32 of the Willits Municipal Code, established by Ordinance No. 2020-03, authorizes the allocation of Measure K revenues “to be used to fund general revenue purposes” relating to the maintenance and improvement of local infrastructure within the City (Sec. 3.32.030). The ordinance further requires citizen oversight and annual audits (Sec. 3.32.140) to ensure transparent and proper usage of these funds.

Utilizing Measure K revenues to fund the local share of the Rail with Trail Project aligns directly with these authorized purposes—supporting transportation-related capital improvements, pedestrian and bicycle facilities, and enhancing the quality of life for Willits residents. Therefore, appropriating Measure K funds to supplement the project’s grant funding is fully consistent with both the voter-approved measure and the City’s governing ordinance.

Alternative(s): None recommended
Fiscal Impact: Impact to the Masure K tax revenue fund that totals approximately 32% of the annual revenue generated by the 0.75% tax levied on local purchases.

Personnel Impact: Added responsibilities for staff from Services and Facilities and Community Development to manage the construction project and budget changes to keep the project cost below $9,428,235.

Identified City Council Conflict of Interest: None.
2025 Adopted Goals: N/A
California Environmental Quality Act: CEQA analysis was completed by GHD, mitigation measures have been identified, and are to be constructed and/or implemented.

This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: Interim City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2025- Page 1 of 2 March 26, 2025
RESOLUTION NO. 2025-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS TO ALLOCATE $417,145.50 OF MEASURE K TAX REVENUE TO THE RAIL WITH TRAIL PROJECT (PROJECT NO. 2021-03) TO COVER THE POST CONSTRUCTION CONTRACT AWARD PROJECT COST OF $9,428,235.50.

WHEREAS, the City of Willits has developed plans for the Rail with Trail Project, which provides a 1.6-mile Class I bicycle and pedestrian multi-use trail within the Great Redwood Trail Agency right-of-way, including associated bridges, utilities, site improvements, and mitigation; and
WHEREAS, on February 13, 2025, the City awarded a construction contract for the Rail with Trail Project to Bouthillier’s Construction Inc. in the amount of $8,979,271.90; and WHEREAS, the City has secured construction funding totaling $9,011,090 from federal, state, and other grant sources, sufficient for the awarded contract; and WHEREAS, a revised project budget incorporates the awarded contract amount, a reduced contingency of 5 percent of the contract amount, and associated management and inspection costs, with the balance of project costs to be funded from Measure K revenues; and WHEREAS, the City Council desires to approve a reduced contingency of 5 percent, and approve funding actions to fully support project completion.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Willits hereby:

1. Approves a contingency amount reduced to 5 percent of the base contract (approximately $448,963.60) to manage unforeseen changes during construction.

2. Approves additional professional services contracts and expenditures associated with project oversight, including materials testing, special inspections, Geotechnical Engineering, Cultural Monitoring, and Resident Engineer Services.

3. Recognizes a current revised project budget of approximately $9,198,640.

4. Directs the Finance Director to appropriate available grant revenues totaling $9,011,090 toward project costs.

5. Authorizes the use of Measure K funding in the amount of $417,145.50 to cover any remaining balance of project costs not met through grant funding and other sources, but not to exceed the base construction bid plus 5% contingency, or $9,428.235.50 without City Council approval.

6. Directs staff to continue diligent oversight of project costs and return to the City Council should additional funds be required or savings realized.

PASS, APPROVED AND ADOPTED, this 13th day of August 2025.

Resolution No. 2025- Page 2 of 2 March 26, 2025

THE CITY OF WILLITS
_________________________
Tom Allman, Mayor
ATTEST:

I, Delores Pedersen, City Clerk of the City of Willits, do hereby certify that the foregoing Resolution was duly and regularly passed, approved and adopted by the City Council of the City of Willits, California, at its regular meeting held on the 23rd day of July 2025, by the following vote:

AYES:

NOES:

ABSENT:
_____________________________________
Delores Pedersen, City Clerk
Item No. 2
Meeting Date: February 13, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Walter Kolon-Services and Facilities Director
Agenda Title: ADOPT A RESOLUTION TO REJECT A BID PROTEST BY ARGONAUT

CONSTRUCTORS, AND AWARD THE CONSTRUCTION CONTRACT OF THE RAIL WITH TRAIL (PROJECT NO. 2021-03) TO BOUTHILLIERS CONSTRUCTION INC. IN AN AMOUNT NOT TO EXCEED $8,979,271.90. THE CONTRACT AWARD REQUIRES THE REJECTION BY THE CITY COUNCIL OF A BID PROTEST BY ARGONAUT CONSTRUCTORS. AUTHORIZE THE CITY MANAGER TO EXECUTE

THE CONTRACT AND APPROVE CONSTRUCTION CHANGE ORDERS UP TO A CUMULATIVE TOTAL OF 10-PERCENT OF THE TOTAL CONTRACT AMOUNT. A SUBSEQUENT BUDGET AMENDMENT IS NECESSARY TO COVER HIGHER THAN ANTICIPATED COSTS.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 20 min Summary of Request: The Rail with Trail Project No. 2021-03 was advertised for two weeks over 68 days and had over sixteen contractors participated in the mandatory site review. On January 14, 2025, bids were publicly opened. The City of Willits received nine bids:
1 Bouthillier’s Construction Inc. $8,979,271.90
2 Argonaut Constructors Inc. $9,323,171.00
3 Ghilotti Bros. $9,417,456.99
4 Stacy & Witbeck Inc. $9,426,800.00
5 Rege Construction $9,781,380.00
6 Gordon N. Ball Inc. $10,401,209.00
7 Granite Construction Company $10,436,121.20
8 Ghilotti Construction Company $10,928,807.75
9 GR Sundberg Inc. $12,075,489.35
Staff conducted a comprehensive evaluation of all bids. However, before a recommendation could be made to award the contract, Argonaut Constructors filed a bid protest against the apparent low bidder, Bouthillier Construction. Staff, along with the City Attorney and Sally Riley of Riley Compliance, thoroughly reviewed the bid protest, carefully assessing its merits. After this review, it was determined that Bouthillier Construction Inc. submitted the lowest responsive and responsible bid. Please refer to the City Attorney’s memo for findings to sustain the rejection.

Staff recommends that the City Council award a construction contract to Bouthillier’s Construction Inc. for the not to exceed amount of $8,979,271.90. The difference of $745,881.90 is due to higher than anticipated costs and calculation errors on the submitted bid.

The Engineer’s Probable Cost Estimate was $8,233,390.00 as approved by the City Council.

This project is budgeted in the Capital Improvement Program in FY 2025. The project is scheduled to tentatively begin April 2025, and last for 290 working days.

Attached are the Bid Summary, Resolution and City Attorney Memo.

Informational Purposes
Recommended Action: By Resolution, award a contract to Bouthillier Construction Inc. in an amount not to exceed $8,979,271.90 for the construction of the Rail with Trail Project (Project No. 2021-03), and authorize the City Manager to execute the contract. This recommendation requires staff to secure additional funding to cover higher projected project costs. Once secured, staff will present the funds to the City Council as part of a budget amendment. Additionally, authorize the City Manager to approve construction change orders up to a cumulative total of 10-percent of the total contract amount.

Alternatives:
1) Reject the bid and rebid at a later date, which would result in the inability to start and complete the project within the next two years. There is a high likelihood that future bids will be significantly higher due to escalating material and construction costs. Additionally, the delay could jeopardize available funding. 2) Approve additional funds of $745,881.90 to cover the full cost of the bid. This amount represents the difference between the total project cost of $8,979,271.90 and the Engineer’s Estimate of $8,233,390.

Fiscal Impact: The estimated construction cost is $8,979,271.90, compared to the Engineer’s Estimate of $8,233,390. Staff is actively seeking external funding to cover the additional expenses. If additional funding is not secured, staff will need to modify the project to align with the available funds.

Personnel Impact: Staff from Services & Facilities and Community Development will provide technical and administrative oversight.

Identified City Council Conflict of Interest: Vice Mayor Alaniz and Member Gonzalez own real property within 500 feet of the project.
2021 Adopted Goals: This item meets Goal #1 for Services & Facilities…Maintain and improve infrastructure systems of water, wastewater, public facilities, and streets capable of managing future growth while responding to current City needs.

California Environmental Quality Act: Project construction will be subject to CEQA.

Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2025-__ Page 1 of 1 February 13, 2025
RESOLUTION NO. 2025-

A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF WILLITS TO REJECT A BID

PROTEST BY ARGONAUT CONSTRUCTORS, ACCEPT BID AND AWARD A CONSTRUCTION CONTRACT TO BOUTHAILLIERS CONSTRUCTION INC., IN AN AMOUNT NOT TO EXCEED $8,979,271.90 FOR THE CONSTRUCTION OF THE RAIL WITH TRAIL PROJECT (PROJECT #2021-03), APPROVE A BUDGET AMENDMENT TO COVER A BID HIGHER THAN THE ENGINEER’S ESTIMATE (OVERAGE OF $745,881.90), AND

AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACT AND APPROVE CONSTRUCTION CHANGE ORDERS UP TO A CUMULATIVE TOTAL OF 10-PERCENT OF THE TOTAL CONTRACT AMOUNT.

WHEREAS, staff developed a plan with the Great Redwood Trail Agency to add a 1.6- mile pedestrian trail to improve connectivity and improve access and safety for pedestrian and bicycle users as well as create opportunities for nature study and recreation within the City of Willits; and
WHEREAS, the Rail with Trail Project 2021-03 was approved to go to public bid by City Council as Resolution No.2022-25 on April 27th 2022, when plans were to be considered final; and
WHEREAS, Project 2021-03 consists of a 1.6-mile Class I bicycle and pedestrian multiuse trail within the Great Redwood Trail Agency (GRTA) right-of-way. The new multi-use trail will include, but not limited to, demolition of existing improvements, removal and storage of railroad track and ties, disposal of ties, adjustment of utilities, clearing and grubbing, tree removal, earthwork grading, construction of multi-use trail with aggregate base, hot mix asphalt and concrete materials, construction of three (3) pre-engineered and pre-fabricated clear span steel truss bridges, pile supported concrete bridge foundations, retaining walls, new striping, signing and markings, improvements at existing public and private trail crossings, including improvements of existing railroad at-grade crossings, concrete sidewalk, curb and gutter, driveways and pedestrian curb ramps, landscape and irrigation, tree planting, electrical and lighting, environmental mitigations, compliance with regulatory requirements, traffic control and erosion control measures. Off-site improvements include the creation of wetland, known as “Rail with Trail Project: Wetland and Riparian Establishment” located on the north side of E. Commercial Street adjacent to the Willits Skate Park. Work includes grading, topsoil preparation, erosion control, plantings and plant establishment; and
WHEREAS, the Project was advertised for competitive bids on November 7, 2024, and nine bids were received for the Project and publicly opened on January 14, 2025; and WHEREAS, staff received a bid protest by Argonaut Constructors Inc. against Bouthillier Construction Inc. (Attachment B); and
WHEREAS, staff, the City Attorney and a third-party Compliance Specialist did extensive research on the merits of the bid protest and recommend that the protest be rejected (see Attachment A); and
WHEREAS, the bid submitted by Bouthilliers Construction Inc., Willits CA, has been determined to be the lowest responsive bidder; and
WHEREAS, the Engineers Estimate of Probable Costs were $8,233,390.00 without 10- percent contingency; and
Resolution No. 2025-__ Page 1 of 1 February 13, 2025
WHEREAS, the submitted bid from Bouthilliers Construction Inc., exceeded the Engineers’ Estimate of Probable Costs by $745,881.90; and WHEREAS, a subsequent budget amendment is necessary if additional funding is secured, or staff will present a reduction in scope of work to align with the lowest bid received; and
NOW, THEREFORE, BE IT RESOLVED that the Willits City Council does hereby Reject the bid protest of Argonaut Constructors, Inc. as meritless, and authorize awarding and funding of the Rail with Trail Project 2021-03 and authorizes the Finance Director to coordinate with the Community Development Director to pursue the necessary additional funding in an amount of $745,881.90.

The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 13th day of February 2025, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
_________________________________
LARRY STRANSKE Mayor
City Council of the City of Willits
DELORES PEDERSEN, City Clerk
360 Sutton Place Santa Rosa, CA 95407 PO Box 639 Santa Rosa, CA 95402 F. 707.542.3210 P. 707.542.4862 DIR 1000002969 www.argonautconstructors.com Contractors License No.171432 A California Corporation
January 17, 2025
City of Willits
Public Works Department
111 E. Commercial St.

Willits, CA 95490
Attn: Brandy Sanderson E-mail: [email protected] Reference: City of Willits Rail with Trail Project – Project No. 2021-03, Bid Date 1/14/25 at 2 pm Subject: Argonaut Constructors, Inc.’s Protest of Bouthillier’s Construction, Inc.’s Bid on the Willits Rail with Trail Project No. 2021-03
Dear Ms. Sanderson,
Argonaut Constructors, Inc. is hereby submitting a protest letter regarding Bouthillier’s Construction Inc.’s apparent low bid for the City of Willits Rail with Trail Project No. 2021-03 regarding the following bid package omission and violation of California Subcontractor Listing Laws that deem their bid non-responsive:

1. Bid Package Omission: Pursuant to General Provisions Section 3.8 Project Schedule a. “As part of the Proposal Packet, the Contractor must submit a schedule showing each task of Work, the sequence of each task, the number of days required to complete each task, and the critical path controlling the completion of the entire Work.” Upon examination of Bouthillier’s submitted bid package, they did not include a Project Schedule.

2. Public Contract Code §4104 expressly provides: “. . . any person making a bid or offer to perform the work, shall, in his or her bid or offer, set forth:
“(a) (1) The name and the location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor . . . in an amount in excess of one-half of 1 percent of the prime contractor's total bid or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of 1 percent of the prime contractor's total bid or ten thousand dollars ($10,000), whichever is greater.” Bouthillier’s did not list a Landscaping Subcontractor for Bid Items 19-27; 62-63; and 84. All other bidders listed a Landscaping Subcontractor for this work. Bouthillier’s also did not list an Electrical Subcontractor for Bid Item 81, Pedestrian Trail Lighting.

Awarding the contract to Bouthillier’s Construction thus gives Bouthillier’s a competitive advantage for its Subcontractor Listing Law violation by allowing only Bouthillier’s to decide whether to use or not use a subcontractor which every other bidder had to list and commit to.

ATTACHMENT B
360 Sutton Place Santa Rosa, CA 95407 PO Box 639 Santa Rosa, CA 95402 F. 707.542.3210 P. 707.542.4862 DIR 1000002969 www.argonautconstructors.com Contractors License No.171432 Under California law, a bid is non-responsive as a matter of law when either of the following is present:

1. The irregularity in a bid gives that bidder an unfair advantage over other bids or if it gives that bidder a last look at the other bids after the bid closing date in deciding whether to honor the bid; or

2. Waiving the irregularity would constitute favoritism to the non-responsive bidder. See, Valley Crest Landscape, Inc. v. City Council, (1996) 41 Cal.App.4th 1432; MCM Constr. v. City & County of San Francisco, (1998) 66 Cal.App.4th 359; Ghilotti Constr. Co. v. City of Richmond, (1996) 45 Cal.App.4th 897; Monterey Mechanical Co. v. Sacramento Reg'l County Sanitation Dist., (1996) 44 Cal.App.4th 1391.

If Bouthillier’s is awarded the contract in violation of §4104, Bouthillier’s would be the only contractor allowed to determine if a subcontractor or its own forces could perform a scope of work cheaper, which yields a competitive advantage to Bouthillier’s over each of the other bidders by allowing Bouthillier’s to add to its margin by shopping the landscaping and electrical scope of work to itself.

Based upon the above information, Bouthillier’s bid is overtly non-responsive and Bouthillier’s bid should be disqualified. Argonaut Constructors, Inc. is willing, able, and prepared to complete the work included in the Contract as the lowest responsive bidder.

Please call me on my cell phone at (707) 909-0547 or e-mail me at [email protected] should you have any further comments or questions regarding this matter.

Respectfully,
Lance A. Bushnell
Lance A. Bushnell
Vice President of Estimating
Cc: Bid Files; Matt Howell; Denise Whitfield; Walter Kolon – City of Willits; Jamie Bouthillier – Bouthillier’s Construction, Inc. – E-mail: [email protected]

CITY OF WILLITS
Services & Facilities Department
111 E. Commercial St., Willits, CA 95490
Voice: (707) 459-4605 Fax: (707) 459-2481

BID SUMMARY
Project Name:

Project Number:

Engineer's Estimate:

Bid Opening Date:

City of Willits Rail with Trail Project
2021-03
$ 8,233,390.00
Tuesday, January 14, 2025
Bids for the aforementioned project were opened on Tuesday, January lii 2025 at 2:00 P.M. by Walter Kolon, Services & Facilities Director for the City of Willits.
other City of Willits representatives in attendance included Brandy Sanderson, Contract Administrative Specialist; Jeanette Wilson, Project Coordinator; Dusty Duly, Community Development Director; Davey Bowles, Building Official; Phil Davidson, Code Compliance Officer
Nine (9) bids were received. Said bids were from:

01. 02.

03. 04.

05. 06.

07. 08.

09. Company Bid Total
Bouthillier's Construction Inc. $ 8,979,271.90 APPARENT LOW BIDDER Argonaut Constructors $ 9,323,171.00
Ghilotti Bros $ 9,417,456.99
Stacy & Witbeck Inc. $ 9,426,800.00
Rege Construction Inc. $ 9,781,380.00
Gordon N. Ball Inc. $ 10,401,209.00
Granite Construction Company $ 10,436,121.20
Ghilotti Constuction Company $ 10,928,807.75
GR Sundberg Inc. $ 12,075,489.35
The bids contained bid security in accordance with the Notice Inviting Bids for this project. The bids will be reviewed by the City and a recommendation will be made to the City of Willits City Council during the Regular City Council Meeting on February 12, 2025 at 6:30 pm.

Services & Facilities Director
City of Willits
111 E. Commercial St.

Willits, CA 95490

ATTACHMENT C
* Reflects price change from original bid. Line items contained addition errors not errors in unit pricing or quantity -allowed as per 1.8 Pricing in the Bid Book and Specifications.