Willits City Council
October 22, 2025

111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org

WILLITS CITY COUNCIL
AGENDA
OCTOBER 22, 2025 | 6:30 PM | CITY COUNCIL CHAMBERS

1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.

2. PUBLIC COMMUNICATIONS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on the agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

3. PUBLIC MATTERS

4. ENACTMENT OF ORDINANCES
a. None.

5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.

The following items as presented are before the City Council for approval or denial:
a. City Council Minutes:
i. October 8, 2025 – Special Meeting.
ii. October 8, 2025.

6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest. a. Accounts Payable Activity Report: September 2025.
b. Building Permit Activity Report: September 2025.
c. Business License Activity Report: September 2025.

7. COMMISSIONS, AGENCIES AND AUTHORITIES
Willits City Council Agenda – October 22, 2025

The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency.

8. CITY MANAGER REPORTS AND RECOMMENDATIONS
a. Verbal Reports – No Action.
i.

9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Proposed Change Order for the New Sports Park Solar Interconnection Site System Upgrades for an Amount of $125,000; To Syserco Energy Solutions (Ses) for the Installation of Owner Provided Electrical Infrastructure in the Amount not to Exceed $125,000.

Presenting staff member: Walter Kolon, Services and Facilities Director b. Receive Presentation, Discuss and Provide Staff Direction Related to the City Manager Recruitment Process.

Presenting staff member: Deborah Muchmore, Human Resources Advisor c. Approve the Employment Agreement with Robert Richardson to Perform Specialized and Temporary Services as Interim City Manager.

Presenting staff member: Deborah Muchmore, Human Resources Advisor

10. DEPARTMENT MONTHLY REPORTS
a. Airport. b. Community Dev. c. Finance. d. Police Dept. e. Services & Facilities. f. Utilities.

11. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS

12. GOOD & WELFARE

13. CLOSED SESSION NOTICE
a. None.

14. ADJOURNMENT
Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90- days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.

I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.

Dated this 17th day of October, 2025.

Delores Pedersen, City Clerk
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7113 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.

Additional Meeting Information for Interested Parties
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM. 111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

WILLITS CITY COUNCIL

SPECIAL MEETING

MINUTES
TUESDAY OCTOBER 8, 2025
Mayor Allman called a regular meeting of the City Council to order at 6:00 p.m., in Council Chambers.

Roll Call: Councilmembers Larry Stranske, Bruce Burton, Vice Mayor Matthew Alaniz and Mayor Tom Allman were present.

Also present were staff members: Rodney Wilburn, Interim City Manager; Walter Kolon, Services and Facilities Director; and Delores Pedersen, City Clerk.

2. CLOSED SESSION NOTICE
a. Pursuant to Government Code §54957 – Public Employee Performance Evaluation – Interim City Manager.

Public Comment: None.

3. Adjournment
The City Council reconvened to open session at 6:25 pm, reporting direction was given to staff.

Mayor Allman declared the meeting adjourned at 6:25 p.m. ___________________________________
THOMAS ALLMAN, Mayor
City Council for the City of Willits
ATTEST:
________________________________
DELORES PEDERSEN, City Clerk
111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

WILLITS CITY COUNCIL

MINUTES
WEDNESDAY OCTOBER 8, 2025
Mayor Allman called a regular meeting of the City Council to order at 6:31 p.m., in Council Chambers. The meeting was preceded by the pledge to the flag.

Roll Call: Councilmembers Larry Stranske, Bruce Burton, Vice Mayor Matthew Allaniz and Mayor Tom Allman were present.

Also, present were staff members: Rod Wilburn, Interim City Manager; Jim Lance, City Attorney; Dusty Duley, Community Development Director; Manuel Orozco, Finance Director; Walter Kolon, Services and Facilities Director; Connor Stack, City Planner; and Delores Pedersen, City Clerk.

2. Public Communications
 Nicole Caldwell expressed concern over an article that was in the October 8, 2025 edition of the Willits Weekly. Ms. Caldwell also expressed concerns about comments made by a Council Member at the September 24, 2025 meeting, when citizens expressed their inability to hear what was being said.
 Mark Wilson, IBEW Representative, reminded the council that the contract with IBEW Union workers expired on June 20, 2025. Bargaining began in May but was unproductive during initial meetings with chief negotiator Patrick Clark, the City Council requested a 90 day pause which was agreed to, this pause ended on September 25, 2025. Mr.

Wilson was informed the Mr. Clark will not return as the chief negotiator for the City, and emails to the Interim City Manager went unanswered. Mr. Wilson urged the City Council to resume bargaining.
 Gary Martin requested that he be placed on a future City Council Meeting Agenda to present a presentation on the State of the Arts in Willits and to produce a proposal for a new public art sculpture for the City of Willits. Mayor Allman informed Mr. Martin that he is unsure of the date but that he would meet with him and figure out when this item could be placed on the agenda.

3. Public Matters
None.

4. Enactment of Ordinances
a. Second Reading and Possible Adoption of Proposed Revisions to the City of Willits Municipal Code, Chapter 2.40- Airport, Sections 2.40.030 and 2.40.040, Entitled “Regulations for Use and Conduct-Generally”. As Ordered by the Director of the FAA.

Willits City Council Minutes of October 8, 2025 Page 2 of 6 Public Comment: None presented.

Moved by Burton/seconded by Alaniz and carried unanimously with Gonzalez absent to adopt Ordinance No. 2025-05, adding Section 2.40.040 “Regulations for Use and Conduct – Generally” and amending Section 2.40.130 “Violation-Penalties” to Chapter 2.40 of the Willits Municipal Code.

5. Consent Calendar
The following item(s) are recommended for approval or denial, as follows:
a. City Council Minutes:
i. September 24, 2025 – Special Meeting
ii. September 24, 2025
b. Discussion and Possible Approval to Extend for an Additional Month the At-will Employment Agreement with LACO Associates for Interim City Manager Services, at a Weekly Rate of $3,600, and Authorize the Mayor to Execute Same.

Public Comment:
 Raghda Zacharia stated that the decision to have LACO Associates provide the City with Interim City Manager services is the best decision the Council has ever made.

Ms. Zacharia stated that she did not feel the Council was taking the advice of the Interim City Manager on how to fix the financial bind the City is in. She then expressed concern over the cost to the City for these services, she feels $3,600 per week is expensive for a town of Willits size.

Moved by Burton/Seconded by Stranske and carried unanimously to approve Consent Calendar item(s) (a-b).

6. Monthly Activity Reports
Matters that do not require action by the City Council but are of public interest.

7. Commissions, Agencies and Authorities
None presented.

8. City Manager Reports and Recommendations
a. Verbal Reports – No Action.
 Rod Wilburn, Interim City Manager, reported that the focus has been on the budget and trying to resolve the deficit and what is being envisioned as a reorganization of the City to meet the City’s needs. Mr. Wilburn reported that the elimination of the Assistant City Manager and Project Coordinator positions will be brought to Council in the near future. These positions will not be filled and will be a cost savings to the General Fund. The first steps will be to address the unfilled position and then looking at the positions that will be needed to meet the needs of the community. Positions with priority are Public Safety, Streets and Utilities. This is a complex situation that will require a lot of different changes to the City
Public Comment: None presented.

9. Department Recommendations (Action Items)
a. Discussion and Possible Action on Application for General Plan Amendment #GPA 22-01 and Zone Change #ZC 22-01 For Sanhedrin Timber Company, LLC.

Willits City Council Minutes of October 8, 2025 Page 3 of 6  Council Member Burton recused himself due to conflict of interest. Mr. Burton does business with Sanhedrin Timber Company through his business, Willits Redwood.

Mr. Burton also has property adjoining Sanhedrin Timber Company.  Rod Wilburn, Interim City Manager also recused himself, Sanhedrin Timber Company is a client of his through LACO Associates.
 Dusty Duley, Community Development Director, presented a Power Point presentation on the General Plan Amendment and Zone Change for Sanhedrin Timber Company.
 Mayor Allmon reported that several letters came in supporting the Plan Amendment and Zone Change. There was one letter asking to postpone the item until the City Council Meeting of October 22, 2025.

Public Comment:
 Nicole Caldwell expressed concern over the drilling of more wells, and how it could affect all of Willits. If the City is going to supply the water, where is it going to come from. Ms. Caldwell feels this item should be postponed and it should be looked further into.
 Maddison Lawrence spoke in support of the Application for General Plan Amendment and Zone Change for Sanhedrin Timber Company, LLC.  Adam Gaska, Executive Director of Mendocino County Farm Bureau, spoke in support of the Application for General Plan Amendment and Zone Change for Sanhedrin Timber Company, LLC.
 Julia Moon-Sparrow, neighbor of Sanhedrin Timber Company LLC., spoke in opposition of the project. Ms. Moon-Sparrow submitted a declaration requesting a postponement of the Agenda Item until the next City Council Meeting of October 22, 2025, for the record from David Schwindt.  Raghda Zacharia inquired if the letters that were submitted in support of the project were from people that are outside of the City of Willits.  Ellen Drell expressed her support for the members of the public that asked for an extension. Ms. Drell mentioned that she only heard about the project eight days ago.
 Dennis McFarland, owner of McFarland Trucking, spoke in support of the Application for General Plan Amendment and Zone Change for Sanhedrin Timber Company, LLC.
 Kevin Doble, Project Manager for LACO Associates, commented that the Sanhedrin Timber Company, LLC Log Yard expansion project, has been reviewed multiple times over the last three years not only by LACO but also by City Staff. The main issue that was brought up when the project was taken to Council in February 2022, was concern about water. The applicant at that time was asked to be creative on how to minimize the impact on City’s water system. LACO developed the idea of creating large ponds. The ponds will hold water; the water will be recirculated and re captured and will be used to continuously sprinkle toe log decks. Mr. Doble believes that Sanhedrin Timber Company LLC is committed to not using water from the city at all.  Dee Sanders, VP of Schmidbauer Sawmill operations, stated that they do not have sawmills to manage timber, they manage timber to support sawmills. Without those sawmills and no management our resources suffer, and not just timber, fish, water, wildlife and everything suffers.  Russ Storval, Timber Manager of North Fork Lumber Company. Explains that he has worked in forests all over Northern California, and our forests are in dire need of help. Active forest management is the only thing that is going to get us out of our Willits City Council Minutes of October 8, 2025 Page 4 of 6 problem of overstocked forests and increased fuel loading. To do that we have to have facilities to take the lumber too, to have a measurable impact.  Victor Hollister, Log Procurement Manager of North Fork Lumber Company. This log yard project is not only going to positively affect the City of Willits, but communities as far as Santa Cruz. Logs are being shipped to Willits from Santa Cruz, Napa, Sonoma County, and Southern Trinity Counties. North Fork Lumbar Company has pumped one hundred million dollars into the local community and would like to expand on their contributions to the local communities.  Dee Sanders reported that using ponds that recirculate is common and is done in every log yard they own. They have worked diligently to develop a water system there and have dug wells and a tank system to keep some water on the logs. This last summer there was only one week that they operated off of City Water due to problems with the wells and storage tanks and was the only City water they used all year. They understand the City’s water issues and have no intention of trying to operate off of City Water.
 Mayor Allmon asked how many new employees does Mr. Sanders see being brought to Willits? Mr. Sanders responded that they currently have five maybe six employees there now and it probably will not create any new employees.  Council Member Stranske expressed concern over fire suppression of the Log Deck. Mr. Stranske would like to hear from the Fire Department and whether they are satisfied that the Log Yard has a sufficient Fire Suppression system.  Vice Mayor asked the original zone change application was in 2022, why was this not put into the Land Use Element that was passed in October 2024? Dusty Duley, Community Development Director answered: the Land Use Element was completed using three different Grant Funds, there was an extensive amount of environmental work that went into the Log Yard Project, the cost was borne by the applicant, the cost would have pushed the City out of budget trying to analyze the individual request. Also, the previous council had established a number of goals to accomplish with the Land Use Element, a lot was related to housing and jobs, it wasn’t clear that this project met the established goals.
 Vice Mayor Alaniz asked Mr. Duley to describe what circulated for public review means being that the IS/MND was circulated for public review starting June 5, 2025 and ended July 7, 2025. Mr. Duley responded that when an Initial Study of Mitigated Neg Deg is completed, it must be circulated for public review. This means it is posted on the State CEQA Portal, California Department of Fish and Wildlife (CDFW) agencies are notified, and they are given thirty days to comment. The notice is published in the local paper.
 Vice Mayor Alaniz asked Mr. Duley to describe the revisions that are noted to have taken place in September after the public review process. There was a letter noting CDFW’s concerns, that letter is included in the study. The initial study includes just clarification to the project description throughout the initial study to satisfy the CDFW’s comments. This lead to revisions of the public draft of the initial study and that is why there is a revised date of September on the document. Based on CDFW’s comments there was not a need to recirculate to document.  Vice Maor Alaniz inquired why the council is not before the council at this time, is this a normal process. Mr. Duley responded that Boundary Line Adjustments (BLA) are approved administratively at the staff level and are appealable to the City Council, in this situation the BLA is related to and relies on the approval of the General Plan Amendment and Re-Zone, the fact that they are maintaining a portion of the property as commercial through a BLA if felt relevant to include that information in the report, but is not subject to Council approval.  Vice Mayor Alaniz continued to asked what is before council right now is the Zoning? Approving the zoning is not giving them a green light to their whole plan, issues about water and fire suppression will continue to be discussed publicly at the Willits City Council Minutes of October 8, 2025 Page 5 of 6 next phase? Approval of the GPA would allow the applicant to submit a Site Plan Review to the Community Development Department to allow for the expansion of the Log Yard. As part of that project there are no public hearings, it is approved administratively, but it allows staff to place the mitigation measures that are identified in the Re-Zone as well as other housekeeping measures should this project move forward. If the applicant is not satisfied with the conditions placed on the Site Plan Review process they can appeal it to the Council. The neighbors or community and appeal to council if they are not satisfied with the conditions being appropriate to fully protect public safety, health and welfare. Mr. Duley also noted that the Site Plan Review is revokable if documented situations occur, ie. fire suppression system is not being maintained.
 Fire Chief Alvarez, Little Lake Fire District, if the GPA does move forward Sanhedrin Timber Company will be submitting a set of plans to the Little Lake Fire District, he will then check it against the Uniform Fire Code and will make sure the health and safety of the citizens of Willits is protected.

Moved by Alaniz/Seconded by Stranske and carried unanimously with Gonzalez absent and Burton recused to adopt Resolution No. 2025-49 adopting the Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program.

Moved by Gonzalez/Seconded by Stranske and carried unanimously with Gonzalez absent and Burton recused to adopt Resolution No. 2025-50 approving General Plan Amendment #GPA 22-01 and Zone Change #ZC 22-01.
b. Report from Finance of Activity within the Department.

Manuel Orozco, Finance Director, presented the Council with a brief update on the City’s financial status.

1. Status of the FY 23/24 Audit.

Auditor is reviewing the work papers and will make a couple requests in order to receive more documentation that staff will get to him as soon as he requests.

2. Staff is moving forward with closing FY 24/25. Staff is going through a lot of journal entries; bank reconciliation is driving most of them currently at May 2025, with 191 journal entries left to go. Staff should be ready when the auditors are done with the audit for FY 23/24 to begin Fy 24/25 audit. Mayor Allman requested that by the October 22nd meeting that the auditors have everything for the FY 23/24 audit and are working on it.

3. Next steps are the bank reconciliation for FY 25/26, developing a monthly cash report and CIP reconciliation. Mr. Orozco hopes to be able to present these reports to council in December 2025.
 Council member Burton asked for the current cash balance. Mr. Orozco reported it is $3,045,000. Mr. Burton asked if the City has converted any securities. Mr. Orozco responded that some securities have matured and there is a possibility that some may need to be transferred if certain bills need to be paid, right now the Syserco contract would need a payment in December or January and for Rails with Trails there is an invoice for bridges that is coming due. Between these two invoices and payroll there may be the need to transfer funds if the City is unable to acquire a revolving loan. Council will be notified before this happens.

Willits City Council Minutes of October 8, 2025 Page 6 of 6  Council member Burton asked for information on the Receivables and Payables for the Rails with Trails Project. Mr. Duley responded that there is one outstanding invoice that has been sent to the Coastal Conservancy for reimbursement in the amount of $684,213.75, his understanding is that all other invoices that have been sent to the Coastal Conservancy and Caltrans Grant have all been reimbursed.

10. City Council Announcements, Communications and Reports Councilmember Burton
 Mr. Burton requested that the Public Comment introduction of the Agenda be reduced, Delores Pedersen, City Clerk, responded that she would research to see if it could be shortened.

Vice Mayor Alaniz
 Mendocino Council of Governments (MCOG)
California is working on securing an additional $50,000,000 specifically for the Rail with Trails Program, $41,000,000 is due once the cities finish the project. The cities would apply if there was a cost overrun and potentially receive some of that money back.

Public Comment: None presented.

No action taken.

11. Good & Welfare
 Councilmember Strong
 Vice Mayor Gonzalez
 Councilmember Kanne
 Councilmember Stranske
 Mayor Rodriguez

12. Closed Session Notice
None presented.

13. Adjournment
Mayor Allman declared the meeting adjourned at 8:27 p.m.

For more information on the October 8, 2025 Willits City Council Meeting please view the recording on YouTube.
_____________________________
Tom Allman, Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
User:

Printed: 10/17/2025 - 1:41 PM
Checks for Approval
Accounts Payable
[email protected]
Check Number Check Date Fund Account Name Vendor Name Void Amount 0 09/12/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable ER EFTPS - IRS Payments 11,106.64 0 09/12/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable ER EFTPS - IRS Payments 2,786.61 0 09/12/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 139.15 0 09/12/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 3,840.13 0 09/12/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 6,788.70 0 09/12/2025 900 Pool Cash & Payroll Liability Fed Income Taxes Payable EE EFTPS - IRS Payments 18,660.71 0 09/12/2025 900 Pool Cash & Payroll Liability State Taxes Other - ER EDD - Employment Development Dept 0.97 0 09/12/2025 900 Pool Cash & Payroll Liability State Taxes Disability - EE EDD - Employment Development Dept 2,353.12 0 09/12/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 809.77 0 09/12/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary Legal Shield 204.46 0 09/12/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 4,735.00 0 09/12/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 6,429.91 0 09/12/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 142.31 0 09/12/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable EE EFTPS - IRS Payments 2,786.61 0 09/12/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 3,563.62 0 09/12/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 6,352.83 0 09/12/2025 900 Pool Cash & Payroll Liability State Income Taxes Payable EE EDD - Employment Development Dept 7,709.90 0 09/12/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable EE EFTPS - IRS Payments 11,106.64 0 09/12/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 3,880.07 0 09/12/2025 900 Pool Cash & Payroll Liability State Taxes SUI - ER EDD - Employment Development Dept 21.32 0 09/12/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 300.00 Check Total: 93,718.47
0 09/18/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable ER EFTPS - IRS Payments 62.95 0 09/18/2025 900 Pool Cash & Payroll Liability State Taxes Disability - EE EDD - Employment Development Dept 51.71 0 09/18/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable ER EFTPS - IRS Payments 175.66 0 09/18/2025 900 Pool Cash & Payroll Liability State Taxes Disability - EE EDD - Employment Development Dept 145.37 0 09/18/2025 900 Pool Cash & Payroll Liability Fed Income Taxes Payable EE EFTPS - IRS Payments 622.82 0 09/18/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 23.75 0 09/18/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 656.70 0 09/18/2025 900 Pool Cash & Payroll Liability State Income Taxes Payable EE EDD - Employment Development Dept 799.54 0 09/18/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 344.73 0 09/18/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 30.00 AP-Checks for Approval (10/17/2025 - 1:41 PM) Page 1
Check Number Check Date Fund Account Name Vendor Name Void Amount 0 09/18/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable EE EFTPS - IRS Payments 284.69 0 09/18/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable EE EFTPS - IRS Payments 102.01 0 09/18/2025 900 Pool Cash & Payroll Liability Fed Income Taxes Payable EE EFTPS - IRS Payments 2,665.14 0 09/18/2025 900 Pool Cash & Payroll Liability State Income Taxes Payable EE EDD - Employment Development Dept 237.67 Check Total: 6,202.74
0 09/26/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable EE EFTPS - IRS Payments 2,709.08 0 09/26/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 3,027.98 0 09/26/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary Legal Shield 204.46 0 09/26/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 5,768.29 0 09/26/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 139.15 0 09/26/2025 900 Pool Cash & Payroll Liability State Taxes Disability - EE EDD - Employment Development Dept 2,289.28 0 09/26/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 3,738.02 0 09/26/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable ER EFTPS - IRS Payments 11,583.46 0 09/26/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable EE EFTPS - IRS Payments 11,583.46 0 09/26/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 6,393.68 0 09/26/2025 900 Pool Cash & Payroll Liability Fed Income Taxes Payable EE EFTPS - IRS Payments 18,028.06 0 09/26/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 6,296.23 0 09/26/2025 900 Pool Cash & Payroll Liability State Taxes Other - ER EDD - Employment Development Dept 0.17 0 09/26/2025 900 Pool Cash & Payroll Liability State Taxes SUI - ER EDD - Employment Development Dept 7.72 0 09/26/2025 900 Pool Cash & Payroll Liability State Income Taxes Payable EE EDD - Employment Development Dept 6,717.39 0 09/26/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 763.45 0 09/26/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 142.31 0 09/26/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 300.00 0 09/26/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable ER EFTPS - IRS Payments 2,709.08 0 09/26/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 4,705.00 0 09/26/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 3,740.71 Check Total: 90,846.98
530 09/12/2025 900 Pool Cash & Payroll Liability Garnishment Payable CA SDU 223.84 Check Total: 223.84
531 09/12/2025 900 Pool Cash & Payroll Liability Garnishment Payable Franchise Tax Board 567.49 Check Total: 567.49
532 09/12/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 77.56 532 09/12/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 43.38 532 09/12/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 374.22 Check Total: 495.16
533 09/12/2025 900 Pool Cash & Payroll Liability Union Dues POA Payable EE W P O A 402.93 AP-Checks for Approval (10/17/2025 - 1:41 PM) Page 2
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 402.93
536 09/18/2025 900 Pool Cash & Payroll Liability Health Benefits Payable ER CIRA 100,095.36 Check Total: 100,095.36
537 09/18/2025 900 Pool Cash & Payroll Liability Health Benefits Payable ER Savings Bank of Mendocino 3,300.00 Check Total: 3,300.00
538 09/18/2025 900 Pool Cash & Payroll Liability Health Benefits Payable ER Savings Bank of Mendocino 800.00 Check Total: 800.00
539 09/18/2025 900 Pool Cash & Payroll Liability Other EE Benefits Payable EAP REMIF Attn: Carmela Beckman-Spect 3.05 Check Total: 3.05
543 09/26/2025 900 Pool Cash & Payroll Liability Garnishment Payable CA SDU 223.84 Check Total: 223.84
544 09/26/2025 900 Pool Cash & Payroll Liability Garnishment Payable Franchise Tax Board 567.49 Check Total: 567.49
545 09/26/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 374.22 545 09/26/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 43.38 545 09/26/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 77.56 Check Total: 495.16
546 09/26/2025 900 Pool Cash & Payroll Liability Other EE Benefits Payable EAP REMIF Attn: Carmela Beckman-Spect 149.45 Check Total: 149.45
547 09/26/2025 900 Pool Cash & Payroll Liability Union Dues POA Payable EE W P O A 402.93 Check Total: 402.93
548 09/30/2025 100 General Fund Health Insurance REMIF 8,281.17 Check Total: 8,281.17
549 09/30/2025 100 General Fund Health Insurance REMIF 5,520.78 Check Total: 5,520.78
AP-Checks for Approval (10/17/2025 - 1:41 PM) Page 3
Check Number Check Date Fund Account Name Vendor Name Void Amount 41351 09/03/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 167.50 41351 09/03/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 1,000.00 Check Total: 1,167.50
41352 09/11/2025 530 Water Enterprise Misc Fees Air Quality Management District 817.28 Check Total: 817.28
41353 09/11/2025 100 General Fund Other Departmental Expense All in Heating and Cooling LLC 175.00 Check Total: 175.00
41354 09/11/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 76.00 41354 09/11/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 165.00 41354 09/11/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 76.00 41354 09/11/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 86.00 41354 09/11/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 566.00 41354 09/11/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 41354 09/11/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 41354 09/11/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 116.00 41354 09/11/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 76.00 41354 09/11/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 277.00 41354 09/11/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 76.00 41354 09/11/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 220.00 41354 09/11/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 41354 09/11/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 41354 09/11/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 41354 09/11/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 86.00 41354 09/11/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 351.00 41354 09/11/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 468.00 41354 09/11/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 165.00 41354 09/11/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 662.00 Check Total: 4,346.00
41355 09/11/2025 550 Airport Enterprise Communications AT&T 62.28 41355 09/11/2025 100 General Fund Communications AT&T 144.09 41355 09/11/2025 600 Sucessor Agency Communications AT&T 432.28 41355 09/11/2025 600 Sucessor Agency Communications AT&T 41.52 41355 09/11/2025 510 Wastewater Enterprise Communications AT&T 186.30 41355 09/11/2025 100 General Fund Communications AT&T 30.29 41355 09/11/2025 100 General Fund Communications AT&T 480.33 41355 09/11/2025 100 General Fund Communications AT&T 144.09 41355 09/11/2025 530 Water Enterprise Communications AT&T 65.62 41355 09/11/2025 100 General Fund Communications AT&T 385.96 AP-Checks for Approval (10/17/2025 - 1:41 PM) Page 4
Check Number Check Date Fund Account Name Vendor Name Void Amount 41355 09/11/2025 100 General Fund Communications AT&T 608.76 41355 09/11/2025 100 General Fund Communications AT&T 20.76 Check Total: 2,602.28
41356 09/11/2025 510 Wastewater Enterprise Utilities AT&T 100.38 Check Total: 100.38
41357 09/11/2025 100 General Fund Professional Svcs Avenue Insights And Analytics 551.25 Check Total: 551.25
41358 09/11/2025 100 General Fund Office & Admin Supplies Bank of America 87.61 41358 09/11/2025 100 General Fund Office & Admin Supplies Bank of America 313.18 41358 09/11/2025 100 General Fund Staff Events Bank of America 27.98 41358 09/11/2025 100 General Fund Office & Admin Supplies Bank of America 174.59 41358 09/11/2025 400 Citywide CIP Equip & Supplies Non-Capital Bank of America 3,298.84 41358 09/11/2025 100 General Fund Office & Admin Supplies Bank of America 17.01 41358 09/11/2025 530 Water Enterprise Office & Admin Supplies Bank of America 8.72 41358 09/11/2025 100 General Fund Misc Fees Bank of America 75.90 41358 09/11/2025 100 General Fund Office & Admin Supplies Bank of America 140.45 41358 09/11/2025 100 General Fund POST Travel & Trainings Bank of America 15.00 41358 09/11/2025 530 Water Enterprise Maintenance supplies Bank of America 194.68 41358 09/11/2025 100 General Fund Maintenance supplies Bank of America 331.72 41358 09/11/2025 245 Transportation Tax Vehicle Maintenance Bank of America 8.00 41358 09/11/2025 510 Wastewater Enterprise Administration & Overhead Bank of America 65.00 41358 09/11/2025 100 General Fund Office & Admin Supplies Bank of America 52.37 41358 09/11/2025 100 General Fund Vehicle Maintenance Bank of America 14.00 41358 09/11/2025 100 General Fund Other Departmental Expense Bank of America 45.57 41358 09/11/2025 100 General Fund Other Departmental Expense Bank of America 97.28 41358 09/11/2025 100 General Fund Office & Admin Supplies Bank of America 104.75 41358 09/11/2025 100 General Fund Dues and Subscriptions Bank of America 15.00 41358 09/11/2025 100 General Fund Other Departmental Expense Bank of America 53.30 41358 09/11/2025 530 Water Enterprise Maintenance supplies Bank of America 1,199.50 41358 09/11/2025 245 Transportation Tax Vehicle Maintenance Bank of America 4.00 41358 09/11/2025 530 Water Enterprise Maintenance supplies Bank of America 311.01 41358 09/11/2025 245 Transportation Tax Vehicle Maintenance Bank of America 4.00 41358 09/11/2025 510 Wastewater Enterprise Maintenance supplies Bank of America 1,199.50 Check Total: 7,858.96
41359 09/11/2025 100 General Fund Contract - Other BPR Consulting Group, LLC 288.75 Check Total: 288.75
AP-Checks for Approval (10/17/2025 - 1:41 PM) Page 5
Check Number Check Date Fund Account Name Vendor Name Void Amount 41360 09/11/2025 550 Airport Enterprise Utilities Brooktrails Township 161.79 Check Total: 161.79
41361 09/11/2025 530 Water Enterprise Printing and copying Lee C. Bryant 1,527.75 Check Total: 1,527.75
41362 09/11/2025 100 General Fund Professional Svcs Chaplin and Hill Investigative Services, LLC 2,643.75 Check Total: 2,643.75
41363 09/11/2025 550 Airport Enterprise Communications Comcast 361.45 Check Total: 361.45
41364 09/11/2025 100 General Fund Utilities County of Mendocino 5,391.95 Check Total: 5,391.95
41365 09/11/2025 100 General Fund Contract - Other Data Ticket Inc 113.99 Check Total: 113.99
41366 09/11/2025 510 Wastewater Enterprise Maintenance supplies Douglas M Dodge 95.00 Check Total: 95.00
41367 09/11/2025 510 Wastewater Enterprise Maintenance supplies Dynamic Fuel Solutions 3,255.06 Check Total: 3,255.06
41368 09/11/2025 260 Landfill Dissolution Contract - Other EBA Engineering Inc 3,897.72 Check Total: 3,897.72
41369 09/11/2025 100 General Fund Janitorial Services David J Edgar 1,400.00 Check Total: 1,400.00
41370 09/11/2025 530 Water Enterprise Accounts Payable Amy Elliott 6.10 Check Total: 6.10
41371 09/11/2025 530 Water Enterprise Accounts Payable Brian Ferri-Taylor 31.16 Check Total: 31.16
41372 09/11/2025 100 General Fund Rental of Building & Grounds Joshua Frost 500.00 AP-Checks for Approval (10/17/2025 - 1:41 PM) Page 6
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 500.00
41373 09/11/2025 100 General Fund Investigative Supplies GLS US 7.53 Check Total: 7.53
41374 09/11/2025 100 General Fund Audit & Accounting Svcs GovInvest, Inc 2,500.00 Check Total: 2,500.00
41375 09/11/2025 420 Park Improvements Equip & Supplies Non-Capital Grainger 181.46 Check Total: 181.46
41376 09/11/2025 530 Water Enterprise Chemical & Lab Supplies Grow West 8,830.00 Check Total: 8,830.00
41377 09/11/2025 260 Landfill Dissolution Other Departmental Expense James Steven Pinches 500.00 Check Total: 500.00
41378 09/11/2025 550 Airport Enterprise Legal Kaplan Kirsch LLP 1,300.00 Check Total: 1,300.00
41379 09/11/2025 100 General Fund Contract - Other Kyocera Document Solutions 488.94 Check Total: 488.94
41380 09/11/2025 100 General Fund Legal H. James Lance 4,180.00 Check Total: 4,180.00
41381 09/11/2025 100 General Fund Maintenance supplies Little Lake Auto Parts -51.29 41381 09/11/2025 100 General Fund Maintenance supplies Little Lake Auto Parts 277.08 Check Total: 225.79
41382 09/11/2025 100 General Fund Other Departmental Expense Modern Marketing 2,035.49 Check Total: 2,035.49
41383 09/11/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,374.87 Check Total: 1,374.87
41384 09/11/2025 100 General Fund Rental of Building & Grounds Old West Inn 150.00 AP-Checks for Approval (10/17/2025 - 1:41 PM) Page 7
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 150.00
41385 09/11/2025 530 Water Enterprise Maintenance supplies Pace Supply Corp 519.98 41385 09/11/2025 510 Wastewater Enterprise Maintenance supplies Pace Supply Corp 761.50 Check Total: 1,281.48
41386 09/11/2025 100 General Fund Rental of Building & Grounds Laura Paniagua 500.00 41386 09/11/2025 100 General Fund Rental of Building & Grounds Laura Paniagua 300.00 Check Total: 800.00
41387 09/11/2025 100 General Fund Utilities PG&E Company 2,616.55 41387 09/11/2025 510 Wastewater Enterprise Utilities PG&E Company 73.01 41387 09/11/2025 100 General Fund Utilities PG&E Company 771.73 41387 09/11/2025 530 Water Enterprise Utilities PG&E Company 3,372.72 41387 09/11/2025 100 General Fund Utilities PG&E Company 45.93 41387 09/11/2025 100 General Fund Utilities PG&E Company 202.72 41387 09/11/2025 100 General Fund Utilities PG&E Company 1,147.25 41387 09/11/2025 550 Airport Enterprise Utilities PG&E Company 787.39 41387 09/11/2025 510 Wastewater Enterprise Utilities PG&E Company 42,078.68 41387 09/11/2025 240 RMRA & SB-1 Utilities PG&E Company 6,323.20 41387 09/11/2025 530 Water Enterprise Utilities PG&E Company 407.39 Check Total: 57,826.57
41388 09/11/2025 100 General Fund Contract - Other Pistachio Films LLC 525.00 Check Total: 525.00
41389 09/11/2025 100 General Fund Rents & Leases Pitney Bowes Global Financial 170.67 41389 09/11/2025 100 General Fund Rents & Leases Pitney Bowes Global Financial 605.05 Check Total: 775.72
41390 09/11/2025 530 Water Enterprise Accounts Payable Reuben Plaza 116.55 Check Total: 116.55
41391 09/11/2025 530 Water Enterprise Maintenance supplies Redwood Waste Solutions, Inc 99.00 Check Total: 99.00
41392 09/11/2025 100 General Fund Other Employee Benefits Jose Saldona 50.00 Check Total: 50.00
AP-Checks for Approval (10/17/2025 - 1:41 PM) Page 8
Check Number Check Date Fund Account Name Vendor Name Void Amount 41393 09/11/2025 100 General Fund POST Travel & Trainings Donovan Shively 298.00 41393 09/11/2025 100 General Fund POST Travel & Trainings Donovan Shively 863.32 Check Total: 1,161.32
41394 09/11/2025 530 Water Enterprise Accounts Payable Judy Six 75.00 Check Total: 75.00
41395 09/11/2025 100 General Fund Investigative Supplies State of California- Department of Justice 105.00 Check Total: 105.00
41396 09/11/2025 510 Wastewater Enterprise Maintenance supplies Ukiah Oxygen Inc 95.00 Check Total: 95.00
41397 09/11/2025 530 Water Enterprise Chemical & Lab Supplies Univar Solutions 1,998.02 41397 09/11/2025 530 Water Enterprise Chemical & Lab Supplies Univar Solutions 22,221.17 Check Total: 24,219.19
41398 09/11/2025 510 Wastewater Enterprise Utilities Verizon Wireless 215.22 Check Total: 215.22
41399 09/11/2025 510 Wastewater Enterprise Other Departmental Expense Vestis Group, Inc 34.63 Check Total: 34.63
41400 09/11/2025 530 Water Enterprise Other Employee Benefits Chris Viall 14.99 Check Total: 14.99
41401 09/11/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 52.05 41401 09/11/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 615.64 41401 09/11/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 181.07 41401 09/11/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 52.05 41401 09/11/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 52.05 Check Total: 952.86
41402 09/11/2025 530 Water Enterprise Maintenance supplies Willits Power 8.49 Check Total: 8.49
41403 09/11/2025 510 Wastewater Enterprise Safety Equipment & Clothing William Zynda 64.67 41403 09/11/2025 510 Wastewater Enterprise Safety Equipment & Clothing William Zynda 64.67 AP-Checks for Approval (10/17/2025 - 1:41 PM) Page 9
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 129.34
41404 09/18/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 220.00 41404 09/18/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 141.00 41404 09/18/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 162.25 41404 09/18/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 245.00 41404 09/18/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 86.00 41404 09/18/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 131.00 41404 09/18/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 292.00 41404 09/18/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 292.00 41404 09/18/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 76.00 Check Total: 1,645.25
41405 09/18/2025 100 General Fund Audit & Accounting Svcs Andrew Heath 8,662.50 Check Total: 8,662.50
41406 09/18/2025 110 ISF - Information Technology Software Subscriptions Apex Technology Management LLC 9,972.50 Check Total: 9,972.50
41407 09/18/2025 530 Water Enterprise Communications Badger Meter Inc 189.34 Check Total: 189.34
41408 09/18/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 1,000.00 41408 09/18/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 167.50 Check Total: 1,167.50
41409 09/18/2025 110 ISF - Information Technology Communications Comcast Financial Agency 763.55 Check Total: 763.55
41410 09/18/2025 100 General Fund Other Departmental Expense County of Mendocino- Information Services 653.32 Check Total: 653.32
41411 09/18/2025 510 Wastewater Enterprise Safety Equipment & Clothing Daniel Curtis 32.66 41411 09/18/2025 510 Wastewater Enterprise Safety Equipment & Clothing Daniel Curtis 32.65 Check Total: 65.31
41412 09/18/2025 100 General Fund Contract - Other Deep Valley Security 148.85 AP-Checks for Approval (10/17/2025 - 1:41 PM) Page 10
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 148.85
41413 09/18/2025 510 Wastewater Enterprise Maintenance supplies Jerry T. Elenniss 240.00 Check Total: 240.00
41414 09/18/2025 510 Wastewater Enterprise Maintenance supplies Fort Bragg Electric Inc 844.03 Check Total: 844.03
41415 09/18/2025 400 Citywide CIP Capital Expenditures GHD Inc. 17,136.39 41415 09/18/2025 400 Citywide CIP Capital Expenditures GHD Inc. 1,482.75 41415 09/18/2025 400 Citywide CIP Capital Expenditures GHD Inc. 13,831.82 Check Total: 32,450.96
41416 09/18/2025 100 General Fund Investigative Supplies GLS US 24.41 41416 09/18/2025 100 General Fund Investigative Supplies GLS US 7.53 Check Total: 31.94
41417 09/18/2025 510 Wastewater Enterprise Maintenance supplies Grainger 9.29 Check Total: 9.29
41418 09/18/2025 530 Water Enterprise Communications JM Integration LLC 215.00 Check Total: 215.00
41419 09/18/2025 100 General Fund Printing and copying Kyocera 1.18 41419 09/18/2025 100 General Fund Printing and copying Kyocera 0.05 41419 09/18/2025 100 General Fund Printing and copying Kyocera 26.22 41419 09/18/2025 100 General Fund Printing and copying Kyocera 1.18 41419 09/18/2025 100 General Fund Printing and copying Kyocera 1.18 Check Total: 29.81
41420 09/18/2025 100 General Fund Vehicle Maintenance Les Schwab Tires Inc 273.88 Check Total: 273.88
41421 09/18/2025 100 General Fund Legal Liebert Cassidy Whitmore 367.50 Check Total: 367.50
41422 09/18/2025 100 General Fund Vehicle Maintenance Little Lake Auto Parts 168.95 41422 09/18/2025 100 General Fund Vehicle Maintenance Little Lake Auto Parts 13.95 AP-Checks for Approval (10/17/2025 - 1:41 PM) Page 11
Check Number Check Date Fund Account Name Vendor Name Void Amount 41422 09/18/2025 100 General Fund Maintenance supplies Little Lake Auto Parts 19.69 41422 09/18/2025 100 General Fund Vehicle Maintenance Little Lake Auto Parts 261.71 41422 09/18/2025 240 RMRA & SB-1 Vehicle Maintenance Little Lake Auto Parts 440.48 41422 09/18/2025 100 General Fund Vehicle Maintenance Little Lake Auto Parts 120.83 Check Total: 1,025.61
41423 09/18/2025 100 General Fund Equip & Supplies Non-Capital Modern Marketing 342.13 Check Total: 342.13
41424 09/18/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,639.44 41424 09/18/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,876.77 41424 09/18/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,571.73 41424 09/18/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,983.07 Check Total: 7,071.01
41425 09/18/2025 400 Citywide CIP Capital Expenditures North Coast Water Quality Control Board 4,212.00 Check Total: 4,212.00
41426 09/18/2025 530 Water Enterprise Equip & Supplies Non-Capital Pace Supply Corp 10,769.11 41426 09/18/2025 530 Water Enterprise Departmental Supplies Pace Supply Corp 7,071.04 Check Total: 17,840.15
41427 09/18/2025 100 General Fund Contract - Other Pistachio Films LLC 175.00 Check Total: 175.00
41428 09/18/2025 100 General Fund Other Departmental Expense Redwood Waste Solutions, Inc 9.38 41428 09/18/2025 510 Wastewater Enterprise Utilities Redwood Waste Solutions, Inc 926.69 41428 09/18/2025 510 Wastewater Enterprise Maintenance supplies Redwood Waste Solutions, Inc 711.81 Check Total: 1,647.88
41429 09/18/2025 100 General Fund Professional Svcs SHN Consulting Engineers & Geologists 615.00 41429 09/18/2025 100 General Fund Professional Svcs SHN Consulting Engineers & Geologists 307.50 Check Total: 922.50
41430 09/18/2025 510 Wastewater Enterprise Contract - Other SJE-Rhombus 17,883.75 Check Total: 17,883.75
41431 09/18/2025 110 ISF - Information Technology Software Subscriptions Springbrook Holding Co LLC 200.00 41431 09/18/2025 530 Water Enterprise Professional Svcs Springbrook Holding Co LLC 1,560.00 AP-Checks for Approval (10/17/2025 - 1:41 PM) Page 12
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 1,760.00
41432 09/18/2025 100 General Fund Contract - Other Tall Tree Engineering Inc 2,405.00 Check Total: 2,405.00
41433 09/18/2025 100 General Fund Dues and Subscriptions Thomson Reuters - West 785.56 Check Total: 785.56
41434 09/18/2025 100 General Fund Investigative Supplies Transunion Risk and Alternative 150.00 Check Total: 150.00
41435 09/18/2025 100 General Fund Janatorial Supplies Vestis Group, Inc 263.23 41435 09/18/2025 510 Wastewater Enterprise Other Departmental Expense Vestis Group, Inc 34.63 Check Total: 297.86
41436 09/18/2025 100 General Fund Vehicle Maintenance Wex Bank - Chevron 113.92 Check Total: 113.92
41437 09/18/2025 510 Wastewater Enterprise Maintenance supplies Willits Power 9.81 41437 09/18/2025 530 Water Enterprise Rents & Leases Willits Power 1,273.12 Check Total: 1,282.93
41438 09/18/2025 510 Wastewater Enterprise Safety Equipment & Clothing William Zynda 64.72 41438 09/18/2025 510 Wastewater Enterprise Safety Equipment & Clothing William Zynda 64.72 Check Total: 129.44
41439 09/25/2025 530 Water Enterprise Other Departmental Expense Air Quality Management District 790.73 Check Total: 790.73
41440 09/25/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 232.00 41440 09/25/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 351.00 41440 09/25/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 292.00 41440 09/25/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 131.00 41440 09/25/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 297.00 41440 09/25/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 1,446.00 41440 09/25/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 245.00 41440 09/25/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 292.00 41440 09/25/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 566.00 41440 09/25/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 275.00 AP-Checks for Approval (10/17/2025 - 1:41 PM) Page 13
Check Number Check Date Fund Account Name Vendor Name Void Amount 41440 09/25/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 76.00 41440 09/25/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 131.00 41440 09/25/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 245.00 41440 09/25/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 245.00 41440 09/25/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 76.00 Check Total: 4,900.00
41441 09/25/2025 110 ISF - Information Technology Professional Svcs Apex Technology Management LLC 8,538.00 41441 09/25/2025 110 ISF - Information Technology Software Subscriptions Apex Technology Management LLC 1,337.00 Check Total: 9,875.00
41442 09/25/2025 510 Wastewater Enterprise Chemical & Lab Supplies Aquafix 2,346.88 Check Total: 2,346.88
41443 09/25/2025 400 Citywide CIP Capital Expenditures Bouthillier's Construction 271,800.00 41443 09/25/2025 400 Citywide CIP Retention - Rail with Trail Bouthillier's Construction -13,590.00 Check Total: 258,210.00
41444 09/25/2025 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 12.56 41444 09/25/2025 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 6.41 41444 09/25/2025 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 50.49 41444 09/25/2025 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC -50.49 Check Total: 18.97
41445 09/25/2025 530 Water Enterprise Vehicle Maintenance Commercial Tire & Auto 133.50 Check Total: 133.50
41446 09/25/2025 100 General Fund Maintenance supplies Denbeste Landscape Supplies 937.78 Check Total: 937.78
41447 09/25/2025 530 Water Enterprise Contract - Other EBA Engineering Inc 393.75 41447 09/25/2025 260 Landfill Dissolution Contract - Other EBA Engineering Inc 2,027.85 Check Total: 2,421.60
41448 09/25/2025 100 General Fund Audit & Accounting Svcs Eide Bailly LLP 6,560.00 Check Total: 6,560.00
41449 09/25/2025 530 Water Enterprise Accounts Payable Brian Ferri-Taylor 28.84 AP-Checks for Approval (10/17/2025 - 1:41 PM) Page 14
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 28.84
41450 09/25/2025 100 General Fund Staff Events Flowers By Annette 97.04 Check Total: 97.04
41451 09/25/2025 100 General Fund Rental of Building & Grounds Indigenous Community Initiatives 500.00 Check Total: 500.00
41452 09/25/2025 100 General Fund Contract - Other Kyocera Document Solutions 488.94 Check Total: 488.94
41453 09/25/2025 100 General Fund Professional Svcs Laco Associates 14,400.00 41453 09/25/2025 100 General Fund Professional Svcs Laco Associates 18,000.00 Check Total: 32,400.00
41454 09/25/2025 100 General Fund Legal H. James Lance 9,760.00 Check Total: 9,760.00
41455 09/25/2025 530 Water Enterprise Accounts Payable Julie Lane 49.92 Check Total: 49.92
41456 09/25/2025 100 General Fund Maintenance supplies Little Lake Auto Parts 32.68 41456 09/25/2025 530 Water Enterprise Vehicle Maintenance Little Lake Auto Parts 60.64 41456 09/25/2025 240 RMRA & SB-1 Vehicle Maintenance Little Lake Auto Parts 25.60 41456 09/25/2025 240 RMRA & SB-1 Vehicle Maintenance Little Lake Auto Parts 35.20 Check Total: 154.12
41457 09/25/2025 530 Water Enterprise Accounts Payable B. Longcrier 27.22 Check Total: 27.22
41458 09/25/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 0.87 41458 09/25/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 30.51 41458 09/25/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 79.20 41458 09/25/2025 510 Wastewater Enterprise Vehicle Maintenance Mendo Mill & Lumber Company 42.76 41458 09/25/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 78.79 41458 09/25/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 20.94 41458 09/25/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 26.15 41458 09/25/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company -20.94 41458 09/25/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 8.37 AP-Checks for Approval (10/17/2025 - 1:41 PM) Page 15
Check Number Check Date Fund Account Name Vendor Name Void Amount 41458 09/25/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 20.94 41458 09/25/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 45.16 41458 09/25/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 29.20 41458 09/25/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 16.83 41458 09/25/2025 100 General Fund Office & Admin Supplies Mendo Mill & Lumber Company 2.18 41458 09/25/2025 100 General Fund Vehicle Maintenance Mendo Mill & Lumber Company 16.91 41458 09/25/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 8.37 41458 09/25/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 47.13 41458 09/25/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 402.42 41458 09/25/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 90.02 41458 09/25/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 88.24 41458 09/25/2025 245 Transportation Tax Maintenance supplies Mendo Mill & Lumber Company 50.46 41458 09/25/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 53.94 41458 09/25/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 73.31 41458 09/25/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 0.74 41458 09/25/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 13.61 41458 09/25/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 17.98 41458 09/25/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 29.20 41458 09/25/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 15.70 41458 09/25/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 29.20 41458 09/25/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 71.21 41458 09/25/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 30.51 41458 09/25/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 40.20 41458 09/25/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 96.68 41458 09/25/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 106.79 41458 09/25/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 71.62 41458 09/25/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 13.00 41458 09/25/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 31.42 Check Total: 1,779.62
41459 09/25/2025 100 General Fund Other Departmental Expense Mendocino County Animal Care Services 4,993.92 Check Total: 4,993.92
41460 09/25/2025 530 Water Enterprise Accounts Payable Kim Miner 30.22 Check Total: 30.22
41461 09/25/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,181.98 Check Total: 1,181.98
41462 09/25/2025 510 Wastewater Enterprise Maintenance supplies Pace Supply Corp 312.10 AP-Checks for Approval (10/17/2025 - 1:41 PM) Page 16
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 312.10
41463 09/25/2025 237 PLHA Housing Rehabilitation AR Long Term Loan M Pap Mary Pappadakis 2,310.00 41463 09/25/2025 237 PLHA Housing Rehabilitation AR Long Term Loan M Pap Mary Pappadakis 9,900.00 Check Total: 12,210.00
41464 09/25/2025 510 Wastewater Enterprise Vehicle Maintenance Peterson 672.41 41464 09/25/2025 510 Wastewater Enterprise Vehicle Maintenance Peterson 643.96 Check Total: 1,316.37
41465 09/25/2025 510 Wastewater Enterprise Communications Petrusha Enterprises, Inc. 120.00 Check Total: 120.00
41466 09/25/2025 530 Water Enterprise Utilities PG&E Company 3,956.56 41466 09/25/2025 530 Water Enterprise Utilities PG&E Company 23.82 41466 09/25/2025 100 General Fund Utilities PG&E Company 427.01 Check Total: 4,407.39
41467 09/25/2025 530 Water Enterprise Contract - Other Photovoltaics California 1,662.99 41467 09/25/2025 530 Water Enterprise Contract - Other Photovoltaics California 2,860.00 Check Total: 4,522.99
41468 09/25/2025 237 PLHA Housing Rehabilitation AR Long Term Loan E. Sch Ed Schuman 12,000.00 Check Total: 12,000.00
41469 09/25/2025 400 Citywide CIP Capital Expenditures SHN Consulting Engineers & Geologists 14,423.60 Check Total: 14,423.60
41470 09/25/2025 510 Wastewater Enterprise Safety Equipment & Clothing Adam Simental 150.00 41470 09/25/2025 510 Wastewater Enterprise Safety Equipment & Clothing Adam Simental 150.00 Check Total: 300.00
41471 09/25/2025 110 ISF - Information Technology Software Subscriptions Springbrook Holding Co LLC 1,000.00 Check Total: 1,000.00
41472 09/25/2025 400 Citywide CIP Capital Expenditures Connor Stack 181.96 Check Total: 181.96
AP-Checks for Approval (10/17/2025 - 1:41 PM) Page 17
Check Number Check Date Fund Account Name Vendor Name Void Amount 41473 09/25/2025 530 Water Enterprise Accounts Payable Jacob Stubberfield 93.98 Check Total: 93.98
41474 09/25/2025 100 General Fund Maintenance supplies Ukiah Paper Supply Inc 412.92 41474 09/25/2025 100 General Fund Janatorial Supplies Ukiah Paper Supply Inc 233.82 41474 09/25/2025 100 General Fund Janatorial Supplies Ukiah Paper Supply Inc 36.66 Check Total: 683.40
41475 09/25/2025 100 General Fund Rental of Building & Grounds Julie Vassar-Madsen 500.00 Check Total: 500.00
41476 09/25/2025 100 General Fund Rental of Building & Grounds Denise Vazquez 800.00 Check Total: 800.00
41477 09/25/2025 100 General Fund Communications Verizon Wireless 438.81 41477 09/25/2025 100 General Fund Communications Verizon Wireless 156.00 41477 09/25/2025 100 General Fund Communications Verizon Wireless 607.12 41477 09/25/2025 100 General Fund Communications Verizon Wireless 52.00 41477 09/25/2025 100 General Fund Communications Verizon Wireless 90.01 41477 09/25/2025 510 Wastewater Enterprise Communications Verizon Wireless 228.22 41477 09/25/2025 100 General Fund Communications Verizon Wireless 52.00 41477 09/25/2025 100 General Fund Communications Verizon Wireless 124.22 41477 09/25/2025 530 Water Enterprise Communications Verizon Wireless 267.36 Check Total: 2,015.74
41478 09/25/2025 100 General Fund Janatorial Supplies Vestis Group, Inc 283.93 41478 09/25/2025 510 Wastewater Enterprise Other Departmental Expense Vestis Group, Inc 34.63 Check Total: 318.56
41479 09/25/2025 530 Water Enterprise Safety Equipment & Clothing Chris Viall 136.73 41479 09/25/2025 530 Water Enterprise Safety Equipment & Clothing Chris Viall 136.73 Check Total: 273.46
41480 09/25/2025 410 Wastewater CIP Capital Expenditures Weco Industries LLC 5,883.05 41480 09/25/2025 410 Wastewater CIP Capital Expenditures Weco Industries LLC 3,880.46 41480 09/25/2025 410 Wastewater CIP Capital Expenditures Weco Industries LLC 3,760.16 Check Total: 13,523.67
41481 09/25/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 52.05 41481 09/25/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 52.05 AP-Checks for Approval (10/17/2025 - 1:41 PM) Page 18
Check Number Check Date Fund Account Name Vendor Name Void Amount 41481 09/25/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 52.05 41481 09/25/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 181.07 41481 09/25/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 615.64 Check Total: 952.86
41482 09/25/2025 100 General Fund Maintenance supplies Willits Power 147.26 41482 09/25/2025 510 Wastewater Enterprise Vehicle Maintenance Willits Power 43.61 41482 09/25/2025 530 Water Enterprise Maintenance supplies Willits Power 8.17 41482 09/25/2025 530 Water Enterprise Maintenance supplies Willits Power 90.55 Check Total: 289.59
41483 09/25/2025 231 Plan - Cost Recovery & Grants Professional Svcs Willits Weekly 336.00 41483 09/25/2025 100 General Fund Publication & Legal Notices Willits Weekly 264.00 Check Total: 600.00
Report Total: 984,156.62
AP-Checks for Approval (10/17/2025 - 1:41 PM) Page 19
Permit Summary Report (Total Fees Paid)
Current Month
September 2025
Month Last
Year
September 2024
Current Yr-ToDate
7/1/2025 -
9/30/2025
Last Yr-ToDate
7/1/2024 -
9/30/2024
Building
Count 11 8 24 18
Total Fees $3,464.00 $1,923.24 $8,283.08 $6,063.80
Fees Paid $3,464.00 $1,923.24 $8,283.08 $6,063.80
Total Valuation 152,260.00 136,844.74 345,573.50 283,844.74 Total Square Feet 469 10,850 1,333 13,336
Administrative $829.63 $878.57 $2,396.86 $2,212.51
BSF $14.00 $7.00 $31.00 $18.00
Building Department (OTC
Permit Fees)
$0.00 $81.00 $81.00 $270.00
Building Department (Permit
Fees)
$2,370.27 $837.33 $5,225.16 $3,210.83
Building Miscellaneous Fees $0.00 $0.00 $0.00 $0.00
GPM $213.17 $107.58 $483.81 $313.38
Processing $0.00 $0.00 $0.00 $0.00
SMIP Commercial $30.54 $2.48 $34.46 $17.60
SMIP Residential $6.39 $9.28 $30.79 $21.48
Demolition
Count 1 0 2 1
Total Fees $88.95 $0.00 $129.93 $81.25
Fees Paid $88.95 $0.00 $129.93 $81.25
Total Valuation 3,000.00 0.00 3,500.00 2,500.00
Total Square Feet 0 0 0 1,000
Administrative $0.00 $0.00 $15.28 $0.00
BSF $1.00 $0.00 $2.00 $1.00
Building Department (OTC
Permit Fees)
$0.00 $0.00 $0.00 $0.00
Building Department (Permit
Fees)
$83.25 $0.00 $106.75 $76.25
Building Miscellaneous Fees $0.00 $0.00 $0.00 $0.00
GPM $4.20 $0.00 $4.90 $3.50
Processing $0.00 $0.00 $0.00 $0.00
SMIP Commercial $0.00 $0.00 $0.50 $0.00
SMIP Residential $0.50 $0.00 $0.50 $0.50
Electrical
Count 1 2 7 8
Total Fees $41.65 $563.17 $930.93 $1,234.24
Fees Paid $41.65 $563.17 $930.93 $1,234.24
Total Valuation 1,000.00 13,835.41 33,276.59 33,335.41
Total Square Feet 0 0 0 1,500
Administrative $0.00 $0.00 $0.00 $0.00
B
SF$1.00$2.00$7.00$8.00
BuildingDepartment(OTC
PermitFees)
$0.00$540.00$540.00$1,134.00
BuildingDepartment(Permit
Fees)
$38.75$0.00$332.00$38.75
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$1.40$19.37$46.59$46.67
Processing$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$3.02
SMIPResidential $0.50$1.80$5.34$3.80
Grading
Count0000
Total Fees$0.00$0.00$0.00$0.00
FeesPaid$0.00$0.00$0.00$0.00
Total Valuation0.000.000.000.00
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$0.00$0.00$0.00$0.00
BuildingDepartment(OTC
PermitFees)
$0.00$0.00$0.00$0.00
BuildingDepartment(Permit
Fees)
$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$0.00$0.00$0.00
Processing$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$0.00
SMIPResidential $0.00$0.00$0.00$0.00
Mechanical Count
02104
Total Fees$0.00$254.83$1,269.29$495.20
FeesPaid$0.00$254.83$1,269.29$495.20
Total Valuation0.0022,826.00128,794.0037,004.00
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$0.00$2.00$11.00$4.00
BuildingDepartment(OTC
PermitFees)
$0.00$216.00$1,053.00$432.00
BuildingDepartment(Permit
Fees)
$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$31.95$180.32$51.80
Processing$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$3.57$15.08$4.83
SMIPResidential $0.00$1.31$9.89$2.57
Plumbing
Count0012
Total Fees$0.00$0.00$155.31$175.98
FeesPaid$0.00$0.00$155.31$175.98
Total Valuation0.000.003,500.007,000.00
Total SquareFeet0000
Administrative$0.00$0.00$58.66$0.00
BSF$0.00$0.00$1.00$2.00
BuildingDepartment(OTC
PermitFees)
$0.00$0.00$0.00$162.00
BuildingDepartment(Permit
Fees)
$0.00$0.00$90.25$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$0.00$4.90$9.80
Processing$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$1.68
S
MIPResidential $0.00$0.00$0.50$0.50
Re-Roof
Count431212
Total Fees$426.68$268.23$1,479.66$1,355.57
FeesPaid$426.68$268.23$1,479.66$1,355.57
Total Valuation64,500.0014,500.00223,751.00229,358.92
Total SquareFeet1,10001,6007,140
Administrative$0.00$0.00$0.00$0.00
BSF$4.00$3.00$16.00$17.00
BuildingDepartment(OTC
PermitFees)
$324.00$243.00$1,107.00$972.00
BuildingDepartment(Permit
Fees)
$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$90.30$20.30$313.25$321.10
Processing$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$26.74$29.12
SMIPResidential $8.38$1.93$16.67$16.35
SewerLateral Inspection
Count0000
Total Fees$0.00$0.00$0.00$0.00
FeesPaid$0.00$0.00$0.00$0.00
Total Valuation0.000.000.000.00
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$0.00$0.00$0.00$0.00
BuildingDepartment(OTC
PermitFees)
$0.00$0.00$0.00$0.00
BuildingDepartment(Permit
Fees)
$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$0.00$0.00$0.00
Processing$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$0.00
SMIPResidential $0.00$0.00$0.00$0.00
Solar
Count2347
Total Fees$805.77$1,214.22$1,672.20$3,651.05
FeesPaid$805.77$1,214.22$1,672.20$3,651.05
Total Valuation66,521.4343,276.28171,378.43157,504.71
Total SquareFeet0000
Administrative$0.00$0.00$0.00$215.63
BSF$4.00$4.00$10.00$10.00
BuildingDepartment(OTC
PermitFees)
$700.00$1,050.00$1,400.00$2,750.00
BuildingDepartment(Permit
Fees)
$0.00$0.00$0.00$331.74
BuildingMiscellaneousFees$0.00$94.00$0.00$94.00
GPM$93.13$60.59$239.93$220.51
Processing$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$16.23
SMIPResidential $8.64$5.63$22.27$12.94
Total Count19186052
Total Fees$4,827.05$4,223.69$13,920.40$13,057.09
Total FeesPaid$4,827.05$4,223.69$13,920.40$13,057.09
Total Valuation287,281.43231,282.43909,773.52750,547.78 Total SquareFeet1,56910,8502,93322,976
Total Administrative$829.63$878.57$2,470.80$2,428.14
Total BSF$24.00$18.00$78.00$60.00
To
tal BuildingDepartment(OTC
PermitFees)
$1,024.00$2,130.00$4,181.00$5,720.00
Total BuildingDepartment
(PermitFees)
$2,492.27$837.33$5,754.16$3,657.57
Total BuildingMiscellaneous
Fees
$0.00$94.00$0.00$94.00
Total GPM$402.20$239.79$1,273.70$966.76
Total Processing$0.00$0.00$0.00$0.00
Total SMIPCommercial $30.54$6.05$76.78$72.48
Total SMIPResidential $24.41$19.95$85.96$58.14
BL# Business Name Name Address Date Issued Type of Bussiness 7367 Mendocino County Guns #2 Matthew Paiva 90 South St 9/16/2025 Guns & Ammo Sales 7368 Willits Mobile Home Park Willits Mobile Home Park, LLC 1750 S Main St 9/17/2025 Mobile Home Park - New Ownership 7369 High Country Roofing Shole Ferretta 56501 Hwy 101 Laytonville 9/23/2025 Roofing Contractor 7370 Next Generation Wireless Today Bill Bradford 1702 S Main St 9/23/2025 Phone - Wireless 7371 Melissa Jergenson Bookkeeping Melissa Jergenson 701 Coast St 9/23/2025 Accounting/Bookkeeping 7372 Jalos Market Ma Elisavet Fierro Santoyo 1569 S Main St 9/23/2025 Grocery Store 7373 Guiterrez Grime and Vines Brittany Gutierrez 2231 E Hill Rd 9/24/2025 Janitorial & Landscape Services 7374 Barnes Bookkeeping Necole Barnes 245 A S Humboldt St 9/25/2025 Bookkeeping Services 7375 Melissa Rodriguez Melissa Rodriguez 1615 A S Main St 9/25/2025 Hairstylist New Business License - September 2025
Item No. 9a
Meeting Date: October 22, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Walter Kolon, Services and Facilities Director
Agenda Title: PROPOSED CHANGE ORDER FOR THE NEW SPORTS PARK SOLAR INTERCONNECTION SITE SYSTEM UPGRADES FOR AN AMOUNT OF $125,000; TO SYSERCO ENERGY SOLUTIONS (SES) FOR THE

INSTALLATION OF OWNER PROVIDED ELECTRICAL INFRASTRUCTURE IN THE AMOUNT NOT TO EXCEED $125,000.

Summary of Request: The City Council at their June 12th 2024, meeting approved the Energy Services Agreement with SYSERCO Energy Solutions (SES), for the completion of a design and installation of a proposed solar photovoltaic (P.V.) system at selected sites within the city.

To maintain Net Energy Metering (NEM) 2.0 status with PG&E, the project must be completed (connected to the utility grid) by no later than April 15, 2026.

PG&E charges one-time fees for property owners to connect a new solar system to the utility grid. The final (total) fees are determined by PG&E after a NEM 2.0 application has been submitted to the utility. PG&E’s total interconnection fee for the new solar connection site located at the Sports Park Parking Lot was originally $231,498.15.

This one-time fee charged by PG&E to property owners, of $231,498.15 did not include necessary owner provided infrastructure of conduits, transformer pads and related electrical and interconnect installation. Site conditions necessitated a change in installation with underground boring around existing utilities. These conditions and costs were just identified.

After the Energy Services Agreement with SES was approved and executed, the City Manager gained authorization to review and execute contract change orders in value of up to 5-percent ($235,200) of the total Energy Services Agreement ($4,704,000).

The City Council is being asked to review and approve the additional funds required for payment to Syserco Energy Services and their subcontractors for the new Sports Park owner interconnection site system upgrades.

By approving this request and the accompanying Resolution, this project will continue to progress towards completion within PG&E’s 2026 deadline.

Recommended Action: Adopt the accompanying Resolution to approve the Syserco Change Order for owner provided electrical infrastructure for the Sports Park interconnection.

To support the recommendation, the City Council needs to authorize the Finance Director to increase appropriations for the Wastewater CIP Fund 410 and Wastewater Fund 510 to sustain the revised project costs to include the additional cost of $125,000.

Alternative(s): None recommended.

Fiscal Impact: To support the request, the recommendation is to have the Council authorize the City Manager or their designee to increase appropriations ($125,000) from the Wastewater CIP Fund 410 and the subsequent transfers from Wastewater Fund 510. The project will be reimbursed with the received IRA Tax Credits revenue, with a resulting net project and CIP project budget of $ 4,829,000.00.

Using a conservative utility escalation rate of 2-percent, the project is estimated to begin saving energy costs (cumulative cash flow) by “Year 12 out of 30”. Using an average utility escalation rate of 5-percent, the project is estimated to begin saving energy costs by “Year 11 out of 30”. The total cost savings (cumulative cash flow) using the conservative (2%) rate averages around $2.8 million dollars in “Year 30” and the total cost savings (cumulative cash flow) using the average (5%) rate escalation averages around $5.9 million dollars in “Year 30”. See Attachment A for more information.

Personnel Impact: None
Identified City Council Conflict of Interest: None.
2021 Adopted Goals: This item satisfies the following: Goal #2 for Administration…Work towards Willits becoming an Environmental Model City by reducing the City’s carbon footprint by 50-percent, promoting greater energy independence from utility companies and strengthening the City’s resiliency and self – reliance, and Goal #1 for Services & Facilities…Maintain and improve infrastructure systems of water, wastewater, public facilities and streets capable of managing future growth while responding to current City needs.

California Environmental Quality Act: The proposed improvements may require CEQA review prior to construction.

This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: City Manager City Attorney City Clerk Finance Director Human Resources Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Proposed Change Order

OWNER X

ARCHITECT

CONTSTRUCTION MANAGER
PROJECT: CHANGE ORDER NO: 1
DATE: 9/26/2025
Willits, CA 95490
SYSERCO PROJECT NO: 4023EP23MU
CONTRACTOR:

CONTRACT DATE: 6/12/2024
215 Fourier Ave., Suite 140
CONTRACT FOR:

THE CONTRACT IS CHANGED AS FOLLOWS:
$ 125,000
$ 125,000
$ 4,704,000.00
$ -
$ 4,704,000.00
$ 125,000.00
$ 4,829,000.00
City of Willits
111 East Commercial St
Syserco Energy Solutions, Inc.

Fremont, CA 94539 New Solar
Syserco Energy Solutions, Inc. to install PG&E-required infrastructure for the Owner in accordance with PG&E’s specifications and the Construction Sketch dated September 9, 2024
Original Contract Sum
Total Previous Change Orders
Contract Sum To Date
This Change Order Amount
Revised Contract Sum
The Contract Time will be increased by TBD calendar days.

Revised Substantial Completion Date: TBD
Syserco Energy Solutions City of Willits

CONTRACTOR OWNER
BY (Signature)
215 Fourier Ave., Suite 140 111 East Commercial St
Fremont, CA 94539 Willits, CA 95490

DATE DATE

ADDRESS ADDRESS
BY (Signature)
9/26/2025

EXHIBIT A

Resolution No. 2025-00 Page 1 of 2 October 22, 2025
RESOLUTION NO. 2025-00

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS TO APPROVE A CHANGE ORDER NOT TO EXCEED A TOTAL OF $125,000, T0 SYSERCO ENERGY SOLUTIONS (SES)

FOR THE NEW SPORTS PARK INTERCONNECTION SITE SYSTEM UPGRADES WHEREAS, the Willits City Council at their June 12, 2024 meeting approved the Energy Services Agreement with SYSERCO Energy Solutions (SES), for the completion of a design and installation of a proposed solar photovoltaic (P.V.) system at selected sites within the City WHEREAS, due to the Inflation Reduction Act (IRA) Tax Credit reimbursement requirements, the City must complete the project and spend the full project budget, $4,704,000, through payment to SES, prior to submitting and receiving the Inflation Reduction Act (IRA) Tax Credits reimbursement; and
WHEREAS, the City’s selected energy services company, SES, has stated that the onetime cost of ownership fee ($231,498.15) charged by PG&E to property owners for a new interconnection location (new Sports Park carport connection) must be paid by the property owner (the City), this cost was not included within the original CIP project budget but approved by council on December 11, 2024; and
WHEREAS, This one-time fee charged by PG&E to property owners, of $231,498.15 did not include necessary owner provided infrastructure of conduits, transformer pads and related electrical and interconnect installation. Site conditions necessitated a change in installation with underground boring around existing utilities. These conditions and costs were just identified as One Hundred Twenty Five Thousand Dollars ($125,000); and WHEREAS, by approving this Resolution, the project will continue to adhere to the construction schedule and progress towards completion within PG&E’s 2026 deadline for the Net Energy Metering 2.0 rate status; and
WHEREAS, the Finance Department expects to recover savings from the IRS after finishing the project,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Willits approves the recommendation to have the City Manager or their designee increase appropriations One Hundred Twenty Five Thousand Dollars ($125,000) from the Wastewater CIP Fund 410 and the subsequent transfers from Wastewater Fund 510. The project will be reimbursed with the received IRA Tax Credits revenue, with a resulting net project and CIP project budget of $ 4,829,000.00.

PASSED, APPROVED AND ADOPTED, this 22nd day of October 2025.

THE CITY OF WILLITS
______________________________
Tom Allman, Mayor
Resolution No. 2025-00 Page 2 of 2 October 22, 2025
ATTEST:

I, Delores Pedersen, City Clerk of the City of Willits, do hereby certify that the foregoing Resolution was duly and regularly passed, approved and adopted by the City Council of the City of Willits, California, at its regular meeting held on the 22nd day of October 2025, by the following vote:

AYES:

NOES:

ABSENT:
______________________________
Delores Pedersen, City Clerk
Item No. 9b
Meeting Date: October 22, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Deborah Muchmore, Human Resources Advisor
Agenda Title: RECEIVE PRESENTATION, DISCUSS AND PROVIDE STAFF DIRECTION RELATED TO

THE CITY MANAGER RERUITMENT PROCESS
Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes.

Summary of Request: The City Manager position is vacant and currently occupied temporarily by Interim City Manager Rod Wilburn. This item asks Council to receive a brief presentation from staff, discuss city manager recruitment processes, and provide direction to staff regarding the process.

Recommended Action: Receive a brief presentation from staff, discuss city manager recruitment processes, and provide direction to staff regarding process
Alternative(s): The Council could opt for no presentation, just discuss and provide direction to staff.

Fiscal Impact: There is no current year fiscal impact to discussion and direction. Staff will return in accordance with Council direction.

Personnel Impact: None at this time.

Identified City Council Conflict of Interest: None.
2021 Adopted Goals: Create a realistic staffing plan for the City that will enable the City Council to budget for appropriate current and future staffing to address the City’s/Community’s needs.

California Environmental Quality Act: This action is exempt from the California Environmental Quality Act.

This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: Interim City Manager City Attorney City Clerk Finance Director Human Resources Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________

SELECTING A LEADER
City of Willits
City Council Meeting
October 22, 2025, Item #
A Common Executive Search Process
Search processes may have six or more major phases, including:
• Stakeholder / Staff Engagement Meetings
• Profile and Materials Development
• Outreach and Marketing
• Preliminary Candidate Screening and Final Candidate List • Selection Processes (there may be oral, written, advisory, and practical elements) • Reference, Background, Physical, Medical, and Appointment PHASE ONE – Planning and Preparation
During the initial weeks of an executive search, City staff works closely with the search team and the Council or ad hoc committee to:
• Determine the methods to collect information about the organization • Ascertain the current and future key issues facing the City, community, and the position
• Describe the functions and work environment in which the position will work • Define the people, responsibilities, and customers the position will lead and serve
• Develop a position profile
• Develop Community and stakeholder engagement strategy PHASE TWO – Profile and Materials Development
Using the information gleaned in Phase One, a position profile and search materials are developed:
• Develop competencies and attributes for success in the position • Develop a recruitment strategy
• Develop a search timeline
• Develop marketing materials, brochures, messaging, and ad plan • Discuss selection processes
Some Key Leadership Attributes
Personal and
Professional Integrity
Collaborative and
Participative; while
able to act and obtain
results
Values and Embodies
Diversity, Equity, and
Inclusion for all
individuals and
groups
Broad knowledge base
of applicable laws,
regulations, and
organizational issues
Budget Experience
Fiscally Responsible
Makes Informed
Decisions – Seeks
Input From a Diverse
Group of
Stakeholders
Highly Effective
Communicator
Good Listener
PHASE THREE – Outreach and Marketing
A strategic marketing campaign allows the attraction of a broad and qualified pool of candidates. During this phase:
• Brochures, marketing, and print materials are posted and distributed • Direct mail campaigns are enacted
• Focused email and social media campaigns are initiated • Recruitment is open and applications are accepted
PHASE FOUR – PRELIMINARY CANDIDATE SCREEN – FINAL LIST
During Phase Four, the search team reviews all candidate submissions and makes initial calls and interviews with candidates to identify those candidates that best meet the competencies, qualities, and needs identified in the profile developed in steps one and two.
• Sort candidates for qualities and competencies
• Seek to identify special skills or attributes to meet organizational needs • Develop candidate profiles and rank candidates for final list • Identify highest and best fit candidates for final selection • Provide a PDF or binder of all candidates including a list of those not considered for interview, resumes and cover letters of those minimally qualified, and additional candidate profiles for the most qualified candidates PHASE FIVE – Selection Process
Working closely with staff and Council or Ad Hoc Committee, the recruitment team will:
• Initiate an inclusive selection process
• Include advisory or ad hoc committee panel(s)
• Schedule a final interview panel or Board
• A final candidate will emerge
• Negotiate, make conditional offer
• Initiate background and other post offer exams
PHASE SIX – Selection Process
The successful candidate will receive a conditional offer letter and undergo a series of post-offer selection examinations including reference and background checks.

Once clear, an appointment can be made.

The process is confidential until an appointment is made to protect the candidates and any current employers.

PHASE SIX – Onboarding and Transition
Final steps to a new leader:
• Contract finalization
• Appointment at a Regular Meeting
• Introduction to the Community
• Support for transition and performance planning

POSSIBLE SEARCH TIMELINE

POSSIBLE SEARCH TIMELINE UNDER CURRENT CONDITIONS
The following timeline is an estimate based on experience and currently anticipated delays due to businesses still closed in response to the pandemic. The actual time may be one to two months faster or slower than indicated. • Month 1:
• Stakeholder Engagement Meetings
• Month 2:
• Profile and Materials Development
• Month 3 to 4
• Outreach and Marketing - Search for Candidates
• Month 5
• Preliminary Screening – Final Candidate List
• Month 5 to 6:
• Selection Processes
• Month 6 to 7:
• Reference, Background, and Appointment
Thank you!
Request for Questions.

Item No. 9c
Meeting Date: October 22, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Deborah Muchmore, Human Resources Advisor
Agenda Title: APPROVE THE EMPLOYMENT AGREEMENT WITH ROBERT RICHARDSON TO

PERFORM SPECIALIZED AND TEMPORARY SERVICES AS INTERIM CITY MANAGER Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes.

Summary of Request: The City Manager position is vacant and currently occupied temporarily by Interim City Manager Rod Wilburn. Mr. Wilburn’s term is coming to an end. In anticipation of the expiration of Mr. Wilburn’s agreement, Council met with Robert Richardson and determined him to have the skills necessary to perform the duties. For continuity of leadership, Staff recommends the City approve an employment agreement with and appoint Robert Richardson, retiree, as Interim City Manager effective December 1, 2025.

Recommended Action: Approve The Employment Agreement With Robert Richardson To Perform Specialized and Temporary Services As Interim City Manager
Alternative(s): None recommended.

Fiscal Impact: There is no current year fiscal impact to this appointment. A retired annuitant receives no benefits or retirement contributions. Therefore, the cost of the Annuitant is less than the salary savings experienced from the City Manager vacancy.

Personnel Impact: This temporarily fills a critical role, providing continuity of leadership for the City.

Identified City Council Conflict of Interest: None.
2021 Adopted Goals: Create a realistic staffing plan for the City that will enable the City Council to budget for appropriate current and future staffing to address the City’s/Community’s needs.

California Environmental Quality Act: This action is exempt from the California Environmental Quality Act.

This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: Interim City Manager City Attorney City Clerk Finance Director Human Resources Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ 1 EMPLOYMENT AGREEMENT WITH ROBERT RICHARDSON TO PERFORM

SPECIALIZED AND TEMPORARY SERVICESAS INTERIM CITY MANAGER This Employment Agreement (“Agreement”) is entered into as of December 1, 2025 by and between the CITY OF WILLITS, a municipal corporation, hereafter referred to the “City” and Robert Richardson, hereafter referred to as “Employee” (each a “party” and, together, the “parties”).

WHEREAS, Government (Gov.) Code section 21221(h) of the Public Employees’ Retirement Law permits the governing body to appoint a CalPERS retiree to a vacant position requiring specialized skills during the recruitment for a permanent appointment, and provides that such appointment will not subject the retired person to reinstatement from retirement or loss of benefits so long as it is a single appointment that does not exceed 960 hours in a fiscal year; and
WHEREAS, the City, by and through its City Council, is recruiting to fill the role of the City Manager position; and
WHEREAS, the Willits City Council desires to appoint Employee as an interim appointment retired annuitant to the vacant position of Interim City Manager for the City of Willits under Gov. Code section 21221(h), effective December 1, 2025; and WHEREAS, Employee possesses the requisite specialized skills needed by the City and is available to provide services, in an appointment of Robert Richardson that will be made by this City for this position only once, as Interim City Manager while the City recruits a permanent City Manager; and
WHEREAS, Employee is able to serve in the role of Interim City Manager until the role ends upon the successful placement of the City’s permanent City Manager, the Employee has served for 960 hours, or May 31, 2026 whichever comes first; and WHEREAS, Employee, as a Public Employees Retirement System (“PERS”) annuitant, is limited in his ability to accept public employment pursuant to Government Code Section 21221, subdivision (h); and
WHEREAS, the Willits City Council, the City of Willits, and Employee certify that Robert Richardson has not and will not receive a Golden Handshake or any other retirement-related incentive; and
WHEREAS, the governing body has authorized the search for a permanent appointment on October 22, 2025; and
WHEREAS, the entire employment agreement, contract or appointment document between Robert Richardson and the City of Willits has been reviewed by this body and is attached herein); and
WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate; and 2 WHEREAS, the maximum annual base salary for this position is $181,299 and the hourly equivalent is $87.16; and
WHEREAS, the hourly rate paid to Robert Richardson will be $87.16; and WHEREAS, The City and Employee certify that Robert Richardson has not and will not receive any other benefit, incentive, compensation in lieu of benefit, or other form of compensation in addition to this hourly pay rate; and
WHEREAS, Robert Richardson has retired from CalPERS for a period greater than a 180-day break in service in accordance with Gov. Code section 7522.56; and WHEREAS, The City and Employee certify that no unemployment benefits have been applied for, paid to, or received by Robert Richardson in the last 12 months.

WHEREAS, Employee is able to provide temporary services to the City under the terms of this Agreement and within the constraints of Government Code Section 21221, subdivision (h) as a PERS annuitant and City desires to hire Employee on these terms to provide specialized services of a limited duration, which is not anticipated to exceed six months and will not exceed 960 hours within a fiscal year.

NOW THEREFORE, in consideration of these recitals and the mutual covenants, terms and conditions, herein contained, the parties mutually and freely agree as follows:

SECTION 1 – EMPLOYMENT CONDITIONS AND DUTIES
a. Employee is hereby appointed by, and shall serve at the pleasure of, the City Council. Employee has performed his due diligence to confirm with PERS that he may accept this temporary appointment as a PERS annuitant. b. The Employee shall be responsible for performing duties of the Interim City Manager position and other duties and special projects as assigned. c. The Willits City Council hereby certifies the nature of the employment of Robert Richardson as described herein and detailed in the attached employment agreement document and that this appointment is necessary to fill the critically needed position of City Manager for the City of Willits by December 1, 2025 because the position is vacant and the City requires specialized skills to maintain continuity of leadership and prevent stoppage of work during the active recruitment for a City Manager. Furthermore, the appointment will only be made once, will be paid $87.16 per hour which is not more than the highest monthly wage for the position on the City’s Publicly Available Pay Schedule, receive no other pay or benefits, no incentive or “Golden Handshake”, and end upon the completion of 960 hours worked, the successful placement, including two-weeks after the starting date of the permanent City Manager, May 31, 2026, whichever comes first.

SECTION 2 – EMPLOYMENT TERM
a. City agrees to employ Employee and Employee agrees to be employed 3 and remain in the employment of City for a term December 1, 2025, and ending not later than the successful placement of the City’s permanent City Manager, upon 960 hours of work or May 31st whichever is later. This is an at-will position, and the Employee has no property interest in his position. b. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the rights of the City to terminate the services of the Employee at any time during such employment terms or any renewal thereof subject to the provisions of this Agreement.
c. Nothing in this Agreement shall prevent, limit, or otherwise interfere with Employee’s right to resign at any time.

SECTION 3 – EMPLOYEE RESIGNATION
If Employee terminates this Agreement by voluntary resignation, in writing, before expiration of the employment terms or any renewal(s) thereof, Employee shall not be entitled to any severance pay but shall be entitled to payment in full for consideration during his service. Employee agrees to give the City at least 14 days written notice of resignation unless the parties agree otherwise.

SECTION 4 – EMPLOYMENT TERMINATION
Employee serves at-will and the City may terminate his employment with or without cause.

SECTION 5 – WORK HOURS
The Interim City Manager shall coordinate the work schedule based upon needs of the City, though he is expected to typically work between thirty-two (32) and thirty-eight (38) hours a week, including attendance at all City Council meetings. The Mayor may provide direction to Employee regarding the desired work schedule.

SECTION 6 – SALARY
The City shall pay the Employee for all services rendered pursuant to this Agreement at $87.16 per hour, which represents the annual salary of the City Manager position, divided by 12 months and divided again by 173.333, as required by Government Code Section 21221, subdivision (h). Employee's salary will be paid on a bi-weekly basis in conformance with the City's established pay periods and pay days; although Employee is required by Government Code Sections 21221, subdivision (h) to be compensated on an hourly basis, Employee is an FLSA-exempt employee and is not entitled to overtime, even if his work week exceeds 40 hours or his work day, 8 hours.

The Employee shall maintain detailed timesheets describing his work time, to be submitted on a bi-weekly basis to the City Clerk, or their designee, who shall review and initial them to verify their accuracy. Once verified, the timesheets will be sent to the City’s Finance Department for review and payment in accordance with the City’s established accounting practices.
4 The Employee will comply with all applicable PERS regulations governing postretirement employment, including the recordation and reporting to PERS of hours worked for the City, as may be required. The City shall assist in any such reporting obligations to PERS. Additionally, the Employee shall keep the City apprised of any hours Employee works for other PERS Agencies during the term of this Agreement.

The Employee shall not receive benefits, incentives or compensation in lieu of benefits, sick leave, holiday, vacation pay or any other form of compensation in addition to the hourly rate during his employment underthis employment agreement.

The Employee may request reimbursement for documented business expenditures incurred as part of the course of employment.

SECTION 7 – INDEMNIFICATION
If the employee is named as a party in litigation relating to Employee's actions or inactions as a City employee, the City shall defend Employee and pay any judgment which may be entered against Employee, consistent with the terms of applicable law including Government Code 810 et seq. Pursuant to Government Code section 825, subdivision (a), the City reserves its rights not to pay a judgment, compromise, or settlement until it is established that the injury arose out of an act or omission occurring within the scope of the Employee’s employment under this Agreement.

SECTION 8 – ENTIRE AGREEMENT AND AMENDMENTS
a. This agreement supersedes any and all other agreements between the parties hereto with respect to the employment of the Employee by the City and contains all of the covenants and agreements between the parties with respect to that employment. Each party acknowledges that no representations, inducement, promise, or agreements have been made by any party or anyone acting on behalf of any party orally or otherwise which are not embodied herein. b. No other agreement, statement or promise not contained in this Agreement shall be valid or binding or shall be used in interpreting the meaning of thisAgreement. c. Amendments, modifications or changes may be made to this Agreement and shall become effective on the date contained therein when executed in writing and mutually signed by both parties.
d. This Agreement and any amendments, modifications or changes thereto shall be binding upon the City during its term.
e. This Agreement and any amendments, modifications or changes thereto shall be binding upon the Employee and inure to the benefit of his heirs at law and executors. f. This Agreement has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California Any legal action arising under or related to this Agreement shall be brought and prosecuted in the Mendocino County Superior Court.
5 SECTION 9 – SEVERABILITY
If any provision or any portion hereof is held to be unconstitutional invalid or unenforceable, the remainder to this Agreement or portion thereof shall be deemed severable, shall not be affected, and shall remain in full force and effect.

CITY OF WILLITS
Tom Allman, Mayor
ATTEST:

Delores Pedersen, City Clerk
APPROVED AS TO FORM:

Michael G. Colantuono, Special Counsel

EMPLOYEE
Robert Richardson
1 Monthly Achievements & Activities
●After several public discussions and a special tenant meeting the ordinance changes to the Municipal Code regarding use and access to the Airport were adopted as ordered by the Director of the FAA.
●Work has begun on the second task ordered by the Director of the FAA to address the determination on the Part 16 Complaint, which is drafting and seeking Councils adoption of a Rules, Regulations, and Minimum Standards Document Policy. Originally proposed by former staff to be farmed out to consultants, due to budget and time constraints, operations staff is working to complete this document in house. It is currently under review by legal, but close to finalization. Once vetted, it will be presented to the tenants and stakeholders for questions and comments. After any final revisions are complete, staff will be requesting to place this item on the agenda for Council consideration. As with the ordinance, it is in alignment with local Airports of similar size and industry standards.
●Operations staff also contacted the Director of the FAA in Washington D.C to request a meeting to further discuss this matter in person (over the phone). Until this point, correspondence has been through legal representatives, but staff has determined a conversation to clarify the status of the Airport and provide a verbal update that may be beneficial for both parties to resolve this matter. A formal letter will be drafted and supplied to the FAA as required.

It is not known if the current Government Shutdown will impede this but attempts to contact have been initiated.

Project Updates
• The runway and tiedown areas were swept for FOD ( Foreign Objects and Debris ) • The windsocks were serviced to increase visibility from higher altitudes. • New signs were installed to support Grant Assurance #40 making the sale of AVGAS /100LL fuel to non-tenants by appointment with a twenty-gallon minimum. Sales are limited to credit/debit transactions through the card reader and only DOT approved fuel containers are permitted for offloading.

AIRPORT – O28
September 2025 | Report
2 • Flow fees for the JET A fuel used by the REACH AirMed organization for helicopter operations went into effect October 1st, and the revenue is due to start coming in monthly. The five-year ground lease extension for their FBO was also renewed with a slight increase at fair market value as determined by the appropriate Consumer Price Index.

Staffing Items
• Staff continues to visit the Airport weekly for maintenance, security evaluation, and fuel quality assurance.

Budget Status
●Reimbursement from the FAA for the runway rehabilitation project was secured. This line item appears in the newly adopted 25/26 FY budget.

Focus for Next Month
● Continue work with legal to continue resolving the PART 16 Complaint and satisfy the FAA determination. Meet the expectations declared by the Director in order to continue receiving the funding needed to sustain the facility, as previously mentioned in this report – This is ongoing ● Begin planning for tree removal and repair of the Segmented Circle as determined necessary to improve the safety of flight operations by the State DOT (Caltrans Division of Aeronautics) in the recent annual inspection.
●Procure and install additional perimeter “NO TRESSPASING” signs at some of the unmonitored access points in accordance with the existing City Municipal Code regarding City owned facilities to make the newly adopted ordinance enforceable by law. 1 Monthly Achievements & Activities
• Issued 25 Building Permits ...............................................14 in August. • Opened 2 Code Enforcement Cases .............................10 in August. • Closed 1 Code Enforcement Cases................................14 in August. • Total of 55 active Code Enforcement Cases...............54 in August.

The Department required an average of 11.5 calendar days to issue August Building Permits.  Over the counter Permits (reroofs/minor electrical) are typically issued on the day of submission and are not included in the average processing timeline.  Timeline includes time for Fire Department to complete required review for certain permits.

Project Updates
• Caltrans Clean California Grant (Beautify Willits Project):
o City organized Community Cleanup Day was held on September 20th. City staff was assisted by 8 volunteers to remove debris within our creeks. Approximately 20 cubic yards of trash was removed. Waste Solutions sponsored the disposal fee. • Mobile Vendor Ordinance
o The Ad Hoc Committee on Mobile Vending held a public meeting on September 23rd to gather community feedback on potential regulations. Approximately 20 community members attended, including restaurant owners, food truck operators, and other stakeholders.

Discussion focused on key ordinance elements:
 Mobile vendor location and site considerations (i.e. zoning, private property)  Operational requirements (i.e. generators, buffers from residential zoning)  Permitting process
o City staff is currently developing a draft Ordinance to present to the full City Council. • CDBG NOFA
o City staff has hosted two community meetings to provide an overview of the Community Development Block Grant (CDBG) program and to gather input on potential project ideas for future funding applications. These meetings have served to:
 Educate the public on CDBG program goals and eligibility.  Invite community-driven project suggestions to align with local needs.

Staff plans to hold one additional community meeting before returning to the City Council to present proposed project ideas and seek Council approval to prepare and submit applications. o No timeline to release the official Notice of Funding Availability (NOFA) has been provided by HCD, but early outreach ensures the City is well-prepared to respond once the NOFA is released.

Community Development September 2025 | Report
2 • City Housing Rehabilitation Loan Program
o The City is accepting applications from Willits homeowners that would like to receive no interest loans to rehabilitate their aging homes. Loans range from $25,000 to $50,000. o Application intake period ends on November 14, 2025. Applications are available at the Community Development Department. For more information contact Phil Davidson at [email protected] or 707-459-7153.
• Caltrans Highway 20 Improvements
o Staff is exploring funding opportunities to support community outreach and planning discussions related to potential traffic and pedestrian safety improvements along the Highway 20 corridor, consistent with City Council direction.
o Community input gathered would inform Caltrans planned improvements to State Highway 20 through Willits as part of the 2028 SHOPP project.
• Community Outreach
o The Department continues its regular presence at the local Farmers Market through an informational booth aimed at enhancing community outreach and engagement. Staff shared information about several City grant-funded projects and programs currently underway. o The Department had a booth at the Harvest Moon Festival on October 4th and staff interacted with over 100 community members.
o Follow the City of Willits Community Development Department Facebook page for key project updates and information on upcoming community input sessions related to a variety of current planning efforts.

Staffing Items
• No items to report.

Budget Status
• No items to report.

Focus for Next Month
• Clean California Grant
o Finalize Bud Snider Park Improvement Designs
o Coordinate with School District woodshop class to build community kiosks. • Mobile Vendor Ordinance
o Develop draft Ordinance to present to the City Council. o Interview stakeholders
• City Housing Rehabilitation Program
o Open application window for property owners to request funding through the City’s Housing Rehabilitation Program to support improvements to owner-occupied homes within the City of Willits.
• Entertainment Zone Ordinance
o Develop draft Ordinance to present to Council.
o Coordinate with Willits Police Department
o Seek community input including downtown business owners. • Sanhedrin Log Yard Rezone
o Finalize item for consideration at October 8th, Council meeting.

Monthly Achievements & Activities
• Completed the Field testing on the FY 2023-24 Audit
• Continued Bank reconciliation for FY 2024-25 and found issue with Credit Card payments in the Bank Reconciliation working with Springbrook to correct issue. • Worked on background for Utility Billing and Accounts Receivable. • Began preparations for the FY 2025-26 Audit.

Project Updates
• Springbrook Implementation:
o Project Management Module working with counterpart in Sebastopol to assist with implementation. (Task system still in operation)
Staffing Items
• Actively working on the realignment of the Finance Department.

Budget Status
• Worked on Budget items including movement of Street Fund staff to general fund and reallocation of staff at direction of interim City Manager. • Budget adopted on 9/24/2025
Focus for Next Month
• Complete FY 23-24 Audit.
• Springbrook reflection on payroll and process review. • Complete review of Cash Receipting setups and of implementation setups and revenue recognition.

Finance September 2025 | Report

POLICE DEPARTMENT REPORT
September 2025
Monthly Achievements & Activities
September 2024 September 2025
• 911 Calls Received 45 48
• Calls for service (CFS) 491 527
• Cases 47 59
• Arrests 33 36
• Citations 15 16
• Traffic Stops 46 62
Project Updates
• As staffing allows - continued traffic safety education and enforcement, emphasizing school zones, pedestrians, speeding, and passing to the right violations. • Continued deployment of the speed awareness radar trailer. • Providing extra patrols in city parks as time allows.

Staffing Items
• Police Officer Donovan Shively successfully completed the Field Training Program. • One Police Officer Recruit continues to attend the Santa Rosa Junior College Basic Police Academy. If successful, he is scheduled to graduate in early December. • One lateral Police Officer has begun the background process. • The Department continues to focus on ongoing recruitment efforts to fill vacancies for Police Officers, Dispatchers, and Community Service Officers.
1 Monthly Achievements & Activities
• City owned bridges were inspected and trash was collected to mitigate impact to the creeks.

This is done bi-annually and helps minimize the pollution of the waterways when the seasonal rains begin. Debris from a vacant transient camp was cleaned up and disposed of on N. Lenore adjacent to the creek.
• Tree pruning for clearance and sight distance was conducted in the northwest section of town. • The pedestrian crossing buttons at the intersection of N. Man St. x Sherwood Rd. were replaced and upgraded to the new State MUTCD standards. The button on the east side of the intersection was damaged by vandalism.
• Siding repairs to the modular at the Corp. Yard were completed and the roof was sealed. • The Maintenance department coordinated with the Chamber of Commerce and Community Development Department to assist with traffic control and detour route planning for the Harvest Moon Celebration. The trees on Main St were lightly pruned for clearance, and the chip beds were refreshed. The corridor and adjacent parking lots were serviced prior to the event. • The new back hoe arrived and is online for use at Public Works.

Project Updates
• Work to replace an 800 foot 2 inch in diameter waterline on Bittenbender Ln. was started, (SEE UTILITY REPORT FOR MORE DETAILS).
• Pothole patching was conducted at various locations; 7 Cubic yards of asphalt cold mix was distributed as needed.
• Ditch clearing of debris and vegetation was conducted behind the Sports Complex and culverts were cleared. This will be ongoing as weather permits to increase flow capacity and minimize flood potential.

Services & Facilities September 2025 | Report
2 • The USA 811 North program that requires a request for marking and locating utilities within any jobsite boundaries in the City limits prior to excavation was evaluated and improved. This program is vital in protecting the Cities infrastructure from damage. The department responds to and processes anywhere between ten to fifty ticket requests per week. • All irrigation to City trees and green spaces have been turned off for the season. Mowing is done as weather allows, but the need has decreased as the growing season comes to an end. • Several water leaks and sewer issues were repaired by the Maintenance Department. (SEE

UTILITY REPORT FOR MOR DETAILS)
• Street sweeping efforts have increased, with the crew out blowing leaves and gathering debris to keep the sidewalks and public spaces clear as weather allows. The rainy season has come early this year, and keeping the storm drain inlets and grates clear to minimize nuisance flooding in areas prone to inundation as the amount of down leaves and debris has increased. • Picnic tables were located to the lawn bowling courts on E. Commercial Street next to the old sports fields.
• Various street signs faded or failing have been identified for replacement as time and budget allows. Staff is planning to present to Rotary the potential for partnership to replace to TenThousand Step Walk signs throughout town and bring awareness back to the recreation opportunity the walk provides to the community.
• Work was done to improve the Shooting Range to improve the facilities, the property was mowed and vegetation was removed to increase usability for the Police Department and allied agencies.

Staffing Items
●No Report. The Maintenance Department stands at 7 crew members: 3 assigned to streets and utilities, 2 assigned to parks and recreation facilities, and 1 assigned to building maintenance and the airport. Aside from assignments, all 7 individuals work to assist each other and provide support for projects as needed, as well as respond to emergencies or public safety issues.

Budget Status
• No Report, spending has been reduced, and several projects are on hold. 3 Focus for Next Month
*NOTE ; SEVERAL ITEMS WERE ROLLED OVER FROM LAST MONTH
• The “Snack Shack” at the Sports complex needs a new roof, and materials are being sourced to make the needed repairs. The shingles are failing as well as the plywood beneath. This will be done by City staff.
• Pothole patching and minor road repairs at various locations around the school routes. • Repairs to the stage at Recreation Grove. Murals are scheduled to be installed there through the Clean California Grant, and roof and siding repairs are needed, this will help to accommodate the artwork and improve the structure. This will also be completed with City staff and no outside contractors to save on costs..
• Continued drainage ditch evaluation and clearing in preparation for the storm season, this will be ongoing as weather permits.
• Storm drain inspection and clearing of debris as needed. ●Additional red curb painting and tree trimming as time and weather allow. ●Service and weatherize seasonal equipment.
●Evaluate and clear line of site distance as needed in the larger subdivisions in preparation for Halloween and the large volume of trick-or-treaters who frequent them to help ensure their safety. 1 Monthly Achievements & Activities
• Completed 2 sewer lateral inspections for home sales. • Completed Lead and Copper testing (required every three years) throughout the water distribution system.
• Worked with High Country Security to fix front gate at SWTP. • Replaced sodium hypochlorite feed lines at SWTP.
• Replaced fuses in Pressure Reducing Vault and 3 MG tank control cabinets. • Cleaned and calibrated pre-filter turbidimeter at SWTP. • Replaced air release valve on filter #1 to keep filter from overflowing into the waste gate. • Ft. Bragg electric replaced motor starter in the backwash pump room. • Installed new filter-to-waste turbidimeter at SWTP.
• Rotated backwash sludge ponds (seasonal).
• Cleaned filter #2 removing iron and manganese discoloration. • Cleaned the potassium permanganate feed lines and pump in raw water pump room at SWTP. • Calibrated sodium hypochlorite analyzer to fix offset. • Removed Centennial seasonal dam boards for the winter per division of dam safety permit. • Jetted sewer mainlines throughout the collection system. • Industrial Electric Motors (IEM) picked up the #3 influent pump for repair at WWTP. • PW and water crews started the replacement of old 2” iron pipe with 800’ of new 2” poly pipe in the Bittenbender Pressure Zone including new service lines to four residents. • PW received new Caterpillar 416 backhoe on 10-9-25. The old Caterpillar 420 backhoe will be brought to the SWTP for use.
• Rescheduled the camera truck training for December 2025. • Garton Tractor installed new mower on the Kubota M6 tractor at WWTP.

Project Updates
• Ongoing: Fats, Oils and Grease (F.O.G.) program throughout the sewer collection system. • Ongoing: Sewer lateral inspection program.
• Ongoing: Water meter replacement program.
• Ongoing: Grounds maintenance at Water/Wastewater facilities. • Reservoir Capacity: Morris 540-acre feet and Centennial 379-acre feet equate to 71-percent of full capacity (October 14th).
• Completed annual Bio-solids application to the sludge field spread and disked in.

Utilities September 2025 | Report
2 • Sept. 2025 Water Usage: SWTP: 20,289,802 MG. September 2024: 25,268,182 MG.

GWTP: 2,200,000 MG. September 2024: 40,000 Gals
Totals: 22,489,802MG. September 2024: 25,308,182 MG.
• Non-Potable Water Usage [Truck Fill Station]: 137,971 Gals. September: 2024 388,758 Gals. • September 2025 Wastewater Treatment Plant Flows: 17,442,524 MG.

Staffing Items
• None currently.

Budget Status
• In Progress.

Focus for Next Month
• Scheduled Westec to replace Filter #2’s aluminum screens with the purchased stainless-steel screens. This is the last filter of three that need to be replaced. • Remove and replace filter media at the SWTP.
• Install rebuilt #3 influent pump at WWTP.
• Schedule Veolia Water Technologies for the replacement of the Ultraviolet (UV) Disinfection control panel at WWTP.
• Scheduled training on new water meter handheld and utility billing software with Badger Meters in mid-November 2025.