City Council
Rick Thomas, Mayor
David Vodden, Vice Mayor
Gary Hansen, Council Member
Forrest Sprague, Council Member
Evan Hutson, Council Member
City Manager
Marti Brown
City Clerk
Amos Hoover
Willows City Council
Regular Meeting
December 12, 2023
Willows City Hall
Regular Session - 6:00 PM
201 North Lassen Street
Willows, CA 95988
(530) 934-7041
Agenda
Watch the Council meeting online via Zoom (Passcode 95988):
https://us06web.zoom.us/j/89031347035?pwd=Zk5xKDwnUtObznEmvdoC7QvAXGOFvj.1
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CHANGES TO THE AGENDA
5. PRESENTATION
a. Study Session – Community Development Block Grant (CDBG) Overview Recommendation: Receive presentation and overview of Community Development Block Grants and potential funding sources; and provide feedback and direction.
Contact: Joe Bettencourt, Community Development & Services Director, [email protected]
6. PUBLIC COMMENT & CONSENT CALENDAR FORUM
All matters on the Consent Calendar are considered routine and are approved by one motion and vote, unless Councilmembers or the City Manager first requests that a matter be removed for separate discussion and action. Individuals wishing to address the City Council concerning Consent Calendar items or regarding matters that are not already on the agenda are invited to make oral comments of up to three minutes at this time. Please address your comments to the Mayor and Councilmembers, and not to staff and/or the audience. By State law, the Council is not permitted to undertake any action or discussion on any item not appearing on the posted agenda. If you have any documentation that you would like distributed to the City Council, please mail it to the City Clerk at 201 North Lassen Street, Willows, CA 95988 or email it to: [email protected]. a. Register Approval
Recommended Action: Approve general checking, payroll, and direct deposit check registers.
Contact: Amos Hoover, City Clerk, [email protected] 1 b. Minutes Approval
Recommended Action: Approve the November 28, 2023, meeting minutes.
Contact: Amos Hoover, City Clerk, [email protected] c. Dispatch: CAL FIRE Contract Amendment
Recommended Action: Adopt a resolution, authorizing the City Manager to execute a contract amendment for dispatch services, agreement #2CA06449, with CAL FIRE for the remainder of Fiscal Year 2023-24.
Contact: Nathan Monck, Fire Chief, [email protected] d. General Plan Update - Rezone (GPA-23-02; RZ-23-02)
Recommended Action: Introduce second reading by title only and approve a resolution entitled: “A resolution approving the request to amend the general plan land use map (file#GPA-23-02) and redesignate one parcel from Office and Professional to Light Industrial and approve the request to modify the zoning map (file#RZ-23-02) and rezone one parcel from RP (multiple residence professional office district) to ML (Light Manufacturing) for property located at assessor’s parcel numbers 003-121-015.”
Contact: Byron Turner, City Planner, [email protected] e. Award of Contract - Library HVAC System Replacement
Recommended Action: Approve a resolution authorizing the City Manager to sign an agreement with B&M Builders, Inc. for $64,000 to replace three HVAC units on the roof of the Public Library building and establish an overall budget for the project of $70,400.
Contact: Joe Bettencourt, Community Development & Services Director, [email protected]
f. WM Franchise Agreement – Annual Consumer Price Index Rate Increase Recommended Action: Approve the WM Consumer Price Index (CPI) increase of 3.32%.
Contact: Joe Bettencourt, Community Development & Services Director, [email protected]
7. DISCUSSION AND ACTION CALENDAR
All matters in this section of the agenda are discussed and will be acted on individually. Individuals wishing to address the City Council concerning any of these items are invited to make oral comments of up to three minutes at this time. Please address your comments to the Mayor and Councilmembers, and not to staff and/or the audience. When the Mayor calls for public comment, please raise your hand to be acknowledged. While not required, the City requests that you please state your name clearly for the audio recording. By State law, the Council is not permitted to undertake any action or discussion on any item not appearing on the posted agenda.
If you have any documentation that you would like distributed to the City Council, please mail it to the City Clerk at 201 North Lassen Street, Willows, CA 95988 or email it to: [email protected]. a. Proposed Five-Year Capital Improvement Program (CIP) for FY 2023-2027 Recommended Action: Review, provide feedback, direction and any amendments regarding the attached Five-Year Capital Improvement Program for FY 2023-27.
Contact: John Wanger, City Engineer, [email protected] 2 b. Law Enforcement Services Agreement
Recommended Action: Review and approve the proposed law enforcement services contract with the Glenn County Sheriff’s Office.
Contact: Marti Brown, City Manager, [email protected] and Carolyn Walker, City Attorney
c. Election of Mayor and Vice Mayor
Recommended Action: Accept nominations and elect a Mayor and Vice Mayor to preside over the City Council for the 2024 calendar year.
Contact: Amos Hoover, City Clerk, [email protected] d. 2024 City Council Committee Appointments
Recommended Action: Appoint Councilmembers to City Committees and Boards for the 2024 calendar year.
Contact: Amos Hoover, City Clerk, [email protected] e. Planning Commission Appointments
Recommended Action: Direct staff to initiate an open call for applications to appoint two new commissioners to the Planning Commission and appoint two Councilmembers to serve on a Planning Commissioner Appointment Ad Hoc Committee to interview and recommend appointments to the full Council.
Contact: Amos Hoover, City Clerk, [email protected]
8. COMMENTS & REPORTS
a. Council Correspondence
b. City Council Comments & Reports
c. City Manager’s Report
9. CLOSED SESSION
Pursuant to Government Code Sections §54954.3, the public will have an opportunity to directly address the legislative body on the item below prior to the Council convening into closed session. Public Comments are generally restricted to three minutes.
a. Conference with Labor Negotiators (§54957.6)
Agency Designated Representatives:
Marti Brown, City Manager and Carolyn Walker, City Attorney Employee Organizations: WEA, UPEC, and All Employees
b. Conference with Legal Counsel – Existing Litigation (§54956.9) Name of Case: Willows Residents for Due Process vs. Respondent, Willows Unified School District
3 10. ADJOURNMENT
This agenda was posted on December 7, 2023.
______________________________
Amos Hoover, City Clerk
A complete agenda packet, including staff reports and back-up information, is available for public inspection during normal work hours at City Hall or the Willows Public Library at 201 North Lassen Street in Willows or on the City’s website at www.cityofwillows.org.
In compliance with the Americans with Disabilities Act, the City of Willows will make available to members of the public any special assistance necessary to participate in this meeting. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132). The public should contact the City Clerk’s office at 934-7041 to make such a request. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
The City of Willows is an Equal Opportunity Provider.
4 PRESENTATION
5 COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG):
Overvi ew a nd Potenti a l Fundi ng
Council Informational Report | December 12, 2023
Agenda Item #5a.
6 U.S. Department of Housing and Urban Development (HUD):
The program is authorized under Title 1 of the Housing and Community Development Act of 1974, Public Law 93-383, as amended 42 U.S.C. 5301.
C.A. Department of Housing and Community Development (HCD):
Administers the State of California’s annual federal allocation of CDBG funds for eligible municipalities.
Local Jurisdiction :
Applies for funding based on project need and funding availability.
FUNDING PASS THROUGH
7 OBJECTIVES
HUD: Development of viable urban communities by
providing decent housing and a suitable living environment and through expanding economic opportunities, principally, for persons of low- and moderate-income.
HCD: Partners with cities and counties to improve the lives of their low- and moderate-income residents through the creation and expansion of community and economic
development opportunities in support of livable
communities.
8 CDBG funds are provided as grants to jurisdictions. Grants can vary based on annual allocations and activity limits. Grants must address one of three national objectives:
1. Benefit to low- and moderate-income persons
2. Aid in the prevention or elimination of slums and blight, or
3. To meet an urgent need
“Persons of low and moderate income” are defined as families, households, and individuals whose incomes do not exceed 80 percent of the county area median income, adjusted for family or household size.
ASSISTANCE TYPES
9 LOW MOD TYPES
1. Low-Mod Limited Clientele (LMC) defined by
income limits and presumed benefit.
2. Low-Mod Area Benefit (LMA) identified using
census bock groups and tracts.
3. Low-Mod Housing (LMH) defined by household
income limits.
4. Low-Mod Job Creation or Retention Activities (LMJ)
number of full-time jobs produced or retained.
10 2024 TENTATIVE TIMELINES
January 2024- HCD Releases Notice of Funding Availability (NOFA) January 2024- City Council provides direction to staff on highest priority projects for the application.
February 2024- Application period opens (30 days after NOFA Released) February/March 2024- Hold a Public Hearing to discuss application activities and amounts.
April 2024- Applications are due (60 days after applications become available).
3 – 6 months after application submittal- If awarded, a Standard Agreement is executed between HCD and the grantee.
11 TENTATIVE 2024 ELIGIBLE ACTIVITIES
Approximately $40 million available
81% available for Over the Counter (OTC) including
Economic Development, Housing, Infrastructure, and Public Facility projects or programs
9% available for Competitive (Planning and Public Services) 1 OTC and 1 competitive or 2 competitive applications $3.25 million jurisdiction limit
Public Services or Planning – Up to $250,000
Construction Projects – Up to $3.25 million
Housing Program – Up to $1.5 million
Economic Development program – Up to $1.5 million
12 CITY OF WILLOWS – POTENTIAL PROJECTS
Matching Funds for Fire Engine 2
Other Fire Apparatus
Code Enforcement Activities
Infrastructure Improvements – Basin Street Properties Park & Recreation Project(s)
Economic Development Activities
ADA Improvements
Public Program Infrastructue
13 QUESTIONS/COMMENTS?
14 PUBLIC COMMENT &
CONSENT CALENDAR
FORUM
15 Agenda Item #6a.
PERIOD
11/30/2023 TO 12/1/2023
Check Register 53885 TO 53939
APPROVAL DATE 12/12/2023
APPROVED ___________________________________________
16 17
18 19
20 City Council
Rick Thomas, Mayor
David Vodden, Vice Mayor
Gary Hansen, Council Member
Forrest Sprague, Council Member
Evan Hutson, Council Member
City Manager
Marti Brown
City Clerk
Amos Hoover
Willows City Council
Regular Meeting
Action Minutes
November 28, 2023
Willows City Hall
Regular Session - 6:00 PM
201 North Lassen Street
Willows, CA 95988
(530) 934-7041
1. CALL TO ORDER – 6:00PM
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Councilmembers Present: Mayor Thomas, Vice-Mayor Vodden, and Councilmembers Hansen, Hutson, and Sprague
Councilmembers Absent: None
4. CHANGES TO THE AGENDA
Item #8h on the agenda was moved to item #8b.
5. CLOSED SESSION REPORT OUT
a. Labor Negotiations
Mayor Thomas reported there was an agreement reached to have a temporary hiring freeze of the Finance and Human Resources Specialist position until March 2024 at the November 14 City Council meeting.
6. PUBLIC COMMENT & CONSENT CALENDAR FORUM
a. Register Approval
Action: Approved general checking, payroll, and direct deposit check registers. b. Minutes Approval
Action: Approved the November 14, 2023, meeting minutes, and the November 21, 2023, Town Hall meeting minutes.
c. City Manager Contract – Item pulled from Consent Calendar Action: Authorized the City Attorney to amend the City Manager’s contract to include two additional weeks of paid vacation per year for a total of four weeks paid vacation (instead of a Cost-of-Living Adjustment (COLA)).
Moved/Seconded: Councilmembers Hansen and Hutson
Agenda Item #6b.
21 2
Yes: Councilmembers Hansen, Hutson, and Sprague, Vice Mayor Vodden, and Mayor Thomas
No: None
d. $4 Million Clean California Grant – Revised Scope of Work to Upgrade Sycamore Park Action: Approved resolution authorizing the City Manager to execute all associated documents to receive the grant award.
Public Comment
Dennis Asbury
Motion to approve items A, B, and D on the Consent Calendar.
Moved/Seconded: Councilmembers Hansen and Sprague
Yes: Councilmembers Hansen, Hutson, and Sprague, Vice Mayor Vodden, and Mayor Thomas
No: None
7. PUBLIC HEARING
a. General Plan Update - Rezone (GPA-23-02; RZ-23-02)
Action: Held a public hearing and passed a first reading of a resolution entitled: “A resolution approving the request to amend the general plan land use map (file#GPA-23-02) and redesignate one parcel from Office and Professional to Light Industrial and approve the request to modify the zoning map (file#RZ-23-02) and rezone one parcel from RP (multiple residence professional office district) to ML (Light Industrial) for property located at assessor’s parcel numbers 003-121-015.”
Hearing Opened at 6:17 PM, Closed 6:18 PM
Public Comment
Lorri Pride
Moved/Seconded: Councilmembers Hansen and Sprague
Yes: Councilmembers Hansen, Hutson, and Sprague, Vice Mayor Vodden, and Mayor Thomas
No: None
b. Community Development Block Grant (CDBG) Closeout (Rumiano Cheese) - #17-CDBG-12031 Action: Held a public hearing and authorized the City Manager to approve, sign, and submit all forms required for the closeout of Community Development Block Grant #17-CDBG-12031.
Hearing Opened at 6:31 PM, Closed 6:32 PM
22 3
Moved/Seconded: Councilmembers Hansen and Hutson
Yes: Councilmembers Hansen, Hutson, and Sprague, Vice Mayor Vodden, and Mayor Thomas No: None
8. DISCUSSION AND ACTION CALENDAR
a. Lease of City Owned Property for Agricultural Purposes Action: Lease awarded to Qaiser Ahmad for $36,995 for the first year.
Moved/Seconded: Vice Mayor Vodden and Councilmember Hansen Yes: Councilmembers Hansen, Hutson, and Sprague, Vice Mayor Vodden, and Mayor Thomas
No: None
b. Fiscal Emergency & Sales Tax Ballot Measure – Clarification of Resolution Vote Action: Clarified the Council vote on declaration of fiscal emergency and resolution to place a Transaction and Use Tax measure on March 5, 2024, ballot.
Public Comment
Lorri Pride
Doug Ross
Roberta Asbury
Dennis Asbury
Moved/Seconded: Vice Mayor Vodden and Councilmember Hansen Yes: Councilmembers Hansen, and Hutson, Vice Mayor Vodden, and Mayor Thomas No: Councilmember Sprague
c. UPDATED: Future Short- and Long-Term Options for Law Enforcement Services Action: Received staff presentation, discussed potential plans of action as it relates to law enforcement services. Announced potential 2 ½ year agreement with the Glenn County Sheriff’s Office to continue law enforcement services. No action taken. d. Fiscal Emergency – City Finances, Educational Action Plan Action: Item continued until after January 1, 2024.
e. Legal Opinion – Gift of Public Funds
Action: Waived Attorney-Client privilege and authorized the City Manager to release the City Attorney’s recent legal opinion regarding the gift of public funds between two public agencies.
Moved/Seconded: Mayor Thomas and Councilmember Hansen
Yes: Councilmembers Hansen, and Sprague, Vice Mayor Vodden, and Mayor Thomas No: Councilmember Hutson
23 4
f. City Hall - Holiday Closure
Action: Approved closing City Hall and all non-emergency services on December 27, 28 and 29.
Moved/Seconded: Councilmembers Hutson and Hansen
Yes: Councilmembers Hansen, Hutson, and Sprague, Vice Mayor Vodden, and Mayor Thomas
No: None
g. 2024 City Council Meeting Calendar & City Hall Closure Schedule (Holidays) Action: Approved the 2024 City Council Meeting Calendar and City Hall Closure Schedule.
Moved/Seconded: Councilmember Hansen and Vice Mayor Vodden Yes: Councilmembers Hansen, Hutson, and Sprague, Vice Mayor Vodden, and Mayor Thomas
No: None
h. Public Safety Ad Hoc Committee – Proposed Name Change Action: Approved name change of the Public Safety Ad Hoc Committee to the Law Enforcement Services Ad Hoc Committee.
Moved/Seconded: Councilmembers Sprague and Hutson
Yes: Councilmembers Hansen, Hutson, and Sprague, Vice Mayor Vodden, and Mayor Thomas
No: None
9. COMMENTS & REPORTS
a. Council Correspondence
b. City Council Comments & Reports
c. City Manager’s Report
9. CLOSED SESSION
a. Conference with Legal Counsel – Existing Litigation (§54956.9) Report Out: Received information on the case and gave directions to the City Attorney.
10. ADJOURNMENT - 9:13PM
______________________________
Amos Hoover, City Clerk
24 Agenda Item #6c.
_____________________________________________________________________ Date: December 12, 2023
To: Honorable Mayor and Council Members
From: Nathan Monck, Fire Chief
Marti Brown, City Manager
Subject: Dispatch: CAL FIRE Contract Amendment
Recommendation:
Adopt a resolution, authorizing the City Manager to execute a contract amendment for dispatch services, agreement #2CA06449, with CAL FIRE for the remainder of Fiscal Year 2023-24.
Rationale for Recommendation:
CAL FIRE has been the emergency dispatch center for Willows Fire Department since 2020. This contract continues the same level of service already received from CAL FIRE. This contract ensures fire dispatching services remain intact until Willows Fire transitions to Glenn County Sherriff’s Office for dispatching services.
Background:
Prior to 2020, Willows Fire operated a small dispatch center that serviced the City of Willows and nine other fire departments. With increased call volume, it became no longer feasible due to safety concerns for Willows Fire to continue dispatch services. The City of Willows has contracted dispatch services to CAL FIRE since January of 2020. There have been multiple unanticipated delays in the effort to transition to centralized fire dispatch services at the Glenn County Sheriff’s Office. CAL FIRE has continued to provide dispatch services despite the current contract that expired September 30, 2023.
Discussion & Analysis:
CAL FIRE is the only feasible dispatching option for Willows Fire Department until centralized dispatch with Glenn County Sherriff’s Office is operational. Willows Fire Department radios are already programmed and work sufficiently with the CAL FIRE dispatching center. Corning Fire Dispatch is unable to dispatch for Willows Fire due to our larger call volume. There are no other dispatching options available to Willows Fire. As the start date of centralized dispatch with 25 Glenn County Sheriff's Office continues to be pushed back, CAL FIRE TGU has agreed to a contract amendment through the close of FY 2023-24. The City of Willows will only be charged for those dispatch services that it uses. CAL FIRE will continue to prorate the cost of the contract according to the contract length.
Fiscal Impact:
The maximum cost of the contract is $66,532 and reflects a $49,899 increase from the original contract. The pro-rated cost is consistent with the cost of prior years’ dispatching services.
There is no significant change in dispatching costs, for the timeframe and scope, from the prior contract.
Attachments:
• Attachment 1: Resolution XX-2023
• Attachment 2: CAL FIRE Dispatch Contract
• Attachment 3: LG-1A Amendment
• Attachment 4: Cost Worksheet Amendment
26 Attachment 1
City of Willows
Resolution xx-2023
APPROVING THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE FOR FIRE DEPARTMENT DISPATCH SERVICES FROM July 1, 2023 to June 30,2024 WHEREAS, the California Department of Forestry and Fire has provided dispatching services to the City of Willows and the Willows Fire Department since January of 2020; and WHEREAS, the anticipated transition to centralized dispatch at the Glenn County Sheriff Office has been delayed due to unforeseen circumstances and will not be a viable dispatching option till later in 2023;
NOW THERE BE IT RESOLVED by the City Council of the CITY OF WILLOWS, that said Council does hereby approve the amendment to the agreement with the California Department of Forestry and Fire Protection (CAL FIRE) dated July 1, 2023. This amendment to the agreement provides dispatch services from July 1, 2023 to June 30, 2024.
BE IT FURTHER RESOLVED that Marti Brown, the City Manager, or her designee, is hereby authorized to sign and execute said agreement on behalf of the CITY OF WILLOWS PASSED AND ADOPTED by the City Council of the City of Willows this 12th day of December 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTESTED:
____________________________ _____________________________ Richard Thomas, Mayor Amos Hoover, City Clerk
27 SCO ID: 3540-2CA06449
NOV 9 2023
BHK:abs
Attachment 2
28 SCO ID: 3540-2CA06449
29 SCO ID: 3540-2CA06449
30 SCO ID: 3540-2CA06449
31 SCO ID: 3540-2CA06449
32 SCO ID: 3540-2CA06449
33 SCO ID: 3540-2CA06449
34 SCO ID: 3540-2CA06449
35 SCO ID: 3540-2CA06449
36 SCO ID: 3540-2CA06449
37 SCO ID: 3540-2CA06449
38 SCO ID: 3540-2CA06449
39 SCO ID: 3540-2CA06449
40 SCO ID: 3540-2CA06449
41 SCO ID: 3540-2CA06449
42 SCO ID: 3540-2CA06449
43 SCO ID: 3540-2CA06449
44 SCO ID: 3540-2CA06449
45 SCO ID: 3540-2CA06449
46 SCO ID: 3540-2CA06449
47 SCO ID: 3540-2CA06449
48 COOPERATIVE FIRE PROGRAMS
FIRE PROTECTION REIMBURSEMENT AGREEMENT AMENDMENT
LG-1A REV. 1/2023
AGREEMENT
NUMBER
AMENDMENT
NUMBER
CHECK HERE IF ADDITIONAL PAGES ARE ATTACHED 1 Pages 2CA06449 1
1. This Agreement is entered into between the State Agency and the Local Agency named below:
STATE AGENCY'S NAME
California Department of Forestry and Fire Protection – (CAL FIRE) LOCAL AGENCY’S NAME
CITY OF WILLOWS
2. The term of this Agreement is: July 1, 2023 through June 30, 2024
3. The maximum amount of this
Agreement is:
$ 66,532.00
Sixty-six thousand, five hundred thirty two dollars and zero cents.
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.
This amendment changes the original term of the agreement, July 1, 2023 to September 30, 2023, with an additional nine months through June 30, 2024. The agreement amount is increased by $49,899.00 (see attached) as a result of this change. The new agreement total will not exceed $66,532.00 total and the new term of the agreement is July 1, 2023 thorugh June 30, 2024.
All other terms and conditions shall remain the same.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
LOCAL AGENCY California Department of General
Services Use Only LOCAL AGENCY’S NAME
CITY OF WILLOWS
BY (Authorized Signature) DATE SIGNED(Do not type)
PRINTED NAME AND TITLE OF PERSON SIGNING
Marti Brown, City Manger
ADDRESS
201 N Lassen, Willows, CA 95988
STATE OF CALIFORNIA
AGENCY NAME
California Department of Forestry and Fire Protection
BY (Authorized Signature) DATE SIGNED(Do not type)
PRINTED NAME AND TITLE OF PERSON SIGNING
Matthew Sully, Assistant Deputy Director, Cooperative Fire ADDRESS P.O. Box 944246, Sacramento, CA 94244-2460
Attachment 3
49 Fiscal Year: 2023 PS Sub Total (+2%) $0
Index: 2500 Unit: OE Sub Total $44,550
PCA 27640 Admin $5,349 2CA06449-A1
PRC: 4142 Total $49,899
Comments Overtime Total: $0
Number of Positions Classification/ad-ons (Pick From List) RET. Period Salary Months
Salary
Rate Total Salary EDWC Rate EDWC Periods Total EDWC Salary Benefits FFI UI EDWC Benefits Total Salary &
EDWC
Total Position
Cost
$0 $0 $0 0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
Overtime $0 $0 $0 $0
$0 $0 $0 0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
Overtime $0 $0 $0 $0
$0 $0 $0 0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
Overtime $0 $0 $0 $0
$0 $0 $0 0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
Overtime $0 $0 $0 $0
Operating Expense 1.45%
Category (Pick from List) Details Number Months Rate Sub-Total Uniform Benefits Total GENERAL EXPENSE Miscellaneous 810 1 $55 $ 44,550 $ 44,550 $ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
Total OE $ 44,550
This is a Schedule A - 4142 of the Cooperative Agreement, dated July 1, 2023 between "CITY OF WILLOWS" and The California Department of Forestry and Fire Protection (CAL FIRE)
Contract Name: CITY OF WILLOWS
Contract No.:
Page No.:
CAL FIRE Unit Chief
CAL FIRE Region Chief
Monty Smith
George Morris III
Attachment 4
50 Agenda Item #6d.
_____________________________________________________________________ Date: December 12, 2023
To: Honorable Mayor and Councilmembers
From: Byron Turner, City Planner
Marti Brown, City Manager
Subject: General Plan Update - Rezone (GPA-23-02; RZ-23-02) Recommendation:
Introduce second reading by title only and approve a resolution entitled: “A resolution approving the request to amend the general plan land use map (file#GPA-23-02) and redesignate one parcel from Office and Professional to Light Industrial and approve the request to modify the zoning map (file#RZ-23-02) and rezone one parcel from RP (multiple residence professional office district) to ML (Light Manufacturing) for property located at assessor’s parcel numbers 003-121-15.”
Rationale for Recommendation:
Per WMC Section 18.20.030 all zone changes require city approval. This zoning change has been requested by the applicant and is consistent with the City’s General Plan.
Background:
Per WMC Section 18.20.040 a public hearing with the Planning Commission was held on November 15, 2023, with a recommendation to the City Council to approve the proposal to rezone General Plan Amendment. Subject to WMC Section 18.20.050, the recommendation requires City Council action and approval per WMC 18.20.060.
Discussion & Analysis:
The applicant, Mary Susan Fleming, has filed Rezone and General Plan Amendment applications for consideration by the Planning Commission. The request is to amend the zoning and general plan land use designation on the above referenced parcel located within the City of Willows.
The parcel is currently zoned RP (Multiple Residence Professional Office District) with the land use designation of Office & Professional. The applicant is requesting rezoning to ML (Light Industrial). The parcel is located at 345 E. Laurel Street 51 A 1,900 square foot structure is currently located on the site. The site was originally 2 parcels, and the structure had inadvertently been constructed across the property line. In 2021, the parcels were merged in order to correct this violation. As part of the merger, the entire parcel was rezoned to RP. This action rendered the existing building as a non-conforming use, as the structure does not meet Residential or Professional Office building standards. The request is to rezone the lot to ML (Light Industrial) zone which would require the amendment of the city’s zoning map as well. The second request is to amend the land use designation on the parcel from Office & Professional to Light Industrial. Additionally, this will result in an amendment to the city’s land use map.
According to the applicant, they were not aware that rezoning to RP would create the nonconformity.
The zoning directly to the west is currently ML, which is consistent with the surrounding area.
The reasoning for the rezone and general plan amendment requests is to allow the existing structure to be improved and utilized as a business.
On November 15, 2023, the Planning Commission held a public meeting and recommended the project for approval to the City Council.
Public Hearing:
Per WMC Section 18.20.030(2) Notice of the proposed applications and public hearing was posted in a local newspaper and property owners within 300 feet of the subject site were sent notice. No written or verbal comments have been received from the adjoining property owners.
Environmental Review:
The project has been reviewed pursuant to the California Environmental Quality Act (CEQA).
City staff has determined that the proposed project is exempt from further CEQA review and qualifies as a Categorical Exemption pursuant to Section 15061(3).
Fiscal Impact:
There is a Pass Through Agreement (PTA) and deposit on file to process the application and project.
Attachments:
• Attachment 1: City Council Draft Resolution
• Attachment 2: Planning Commission Resolution of November 15, 2023 • Attachment 3: Existing Zoning Map
• Attachment 4: Resulting Zoning Map
• Attachment 5: Aerial of the parcel and surrounding area 52 City of Willows
RESOLUTION NO. __-2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLOWS APPROVING THE REQUEST TO AMEND THE GENERAL PLAN LAND USE MAP (FILE#GPA-23-02) AND REDESIGNATE ONE PARCEL FROM OFFICE
AND PROFESSIONAL TO LIGHT INDUSTRIAL AND APPROVE THE REQUEST TO MODIFY THE ZONING MAP (FILE#RZ-23-02) AND REZONE ONE PARCELS FROM RP (MULTIPLE RESIDENCE PROFESSIONAL OFFICE
DISTRICT) TO ML (LIGHT MANUFACTURING) FOR PROPERTY LOCATED AT ASSESSORS PARCEL NUMBERS 003-121-15
WHEREAS the applicant Mary Susan Fleming has filed Rezone and General Plan Amendment applications for consideration; and
WHEREAS the Planning Commission conducted a public hearing onNovember 15, 2023,to review the rezone and redesignation proposals and recommended the City Council adopt the requests; and WHEREAS Per Chapter 18.20.050, upon receipt ofsuch report from the planning commission, the city council shall set the matter for public hearing and notice according to guidelines set forth in state law; and
WHEREAS the City Council conducted a public hearing on November 28, 2023, to review the proposals, which hearing was noticed in a local newspaper ten days prior to the hearing; and WHEREAS the City Council has reviewed the proposals, the staff report as presented and considered all public comments; and
WHEREAS the City Council finds that the request to modify the zoning map and general plan land use map is exempt from environmental review asrequired by CEQA using the "General Rule" Section 15061(b)(3) that is applied to proposals, which will have no potential adverse impact on the environment.
NOW THEREFORE, BE ITRESOLVED, THAT THE CITY COUNCIL OF THE CITY OF WILLOWS FINDS:
SECTION 1. That the approval to redesignate the City of Willows Land Use Map for the subject parcel will not have a significant impact on the environment.
SECTION 2. That the approval to amend the City of Willows Zoning Map for the subject parcel will not have a significant impact on the environment.
Attachment 1
53 SECTION 3. The City Council hereby does approve the requests to amend the general plan designation from Office and Professional to General Commercial and amend the zoning from RP (Multiple Residence Professional Office District) to ML (Light Industrial).
PASSED AND ADOPTED by the City Council of the City of Willows, State of California this 12th day of December 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTESTED:
_____________________________ _____________________________ Richard Thomas, Mayor Amos Hoover, City Clerk
54 PC RESOLUTION NO. XXX-2023
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF WILLOWS
RECOMMENDING THE REQUEST TO REZONE ONE PARCEL FROM RP (MULTIPLE
RESIDENCE-PROFESSIONAL OFFICE DISTRICT) TO ML (LIGHT INDUSTRIAL) ZONING
AND CHANGE THE GENERAL PLAN LAND USE DESIGNATION FROM OFFICE AND
PROFESSIONAL TO LIGHT INDUSTRIAL DESIGNATION BE FORWARDED TO THE CITY COUNCIL FOR APPROVAL FOR PROPERTY LOCATED AT ASSESSORS PARCEL NUMBERS 003-121-15 WHEREAS, the applicant Mary Susan Fleming has filed Rezone and General Plan Amendment applica�ons for considera�on, and,
WHEREAS, City of Willows Municipal Code Chapter 18.20 states that all zone changes require city approval, and,
WHEREAS the Planning Commission did, on November 15, 2023, hold a public hearing to consider all public oral and writen comments, leters and documents, staff reports, and all other documents and evidence which are a part of the Record; and,
WHEREAS no�ce of the Planning Commission mee�ng held on November 15, 2023, was published in a newspaper of general circula�on in the City in accordance with law, and mailing to property owners within 300 feet were sent; and,
WHEREAS the Planning Commission has reviewed all evidence submited in connec�on with the applica�on, including public tes�mony, staff report, suppor�ng documenta�on, City codes and regula�ons, and all other relevant documents and evidence which are part of the record of proceedings; and,
WHEREAS the Planning Commission finds that the rezone/general plan change proposal is considered exempt from the California Environmental Quality Act (CEQA) pursuant to Sec�on 15061(3).
NOW THEREFORE, BE IT RESOLVED, that the Planning Commission of the City of Willows does hereby find that the proposal to rezone the subject parcel from RP zoning to ML zoning, and change the land use designa�on on the parcel from Office and Professional to Light Industrial, is consistent with the City of Willows General Plan, the City of Willows Municipal Code, and hereby forwards the request to the City Council with a recommenda�on to approve the request, subject to the atached condi�ons of approval set forth in Atachment #2.
IT IS HEREBY CERTIFIED that the foregoing Resolu�on was duly adopted at a regular mee�ng of the Planning Commission of the City of Willows on Wednesday, the 15th day of November 2023, by the following
vote, to wit:
AYES ____________
NOES ___________
ABSTAIN __________
Attachment 2
55 ABSENT __________
APPROVED: ___________________________ ATTEST: _______________________________ Pedro Bobadilla Chairperson Amos Hoover, City Clerk
56 015
ZONING DESIGNATIONS
LEGEND
015
LANDUSE DESIGNATIONS
LEGEND
PRE GENERAL PLAN UPDATE -
REZONE (GPA-23-02; RZ-23-02)
CITY OF WILLOWS
COASTLAND | DCCM
1400 Neotomas Avenue Santa Rosa, CA 95405
707.571.8005 | coastlandcivil.com
Attachment 3
57 015
ZONING DESIGNATIONS
LEGEND
015
LANDUSE DESIGNATIONS
LEGEND
POST GENERAL PLAN UPDATE -
REZONE (GPA-23-02; RZ-23-02)
COASTLAND | DCCM
1400 Neotomas Avenue Santa Rosa, CA 95405
707.571.8005 | coastlandcivil.com
CITY OF WILLOWS
Attachment 4
58 Attachment 5
59 Agenda Item #6e.
_____________________________________________________________________ Date: December 12, 2023
To: Honorable Mayor and City Council
From: John Wanger, City Engineer
Joe Bettencourt, Community Development & Services Director Marti Brown, City Manager
Subject: Award of Contract – Library HVAC System Replacement Recommendation:
Approve a resolution authorizing the City Manager to sign an agreement with B&M Builders, Inc. for $64,000 to replace three HVAC units on the roof of the Public Library building and establish an overall budget for the project of $70,400.
Rationale for Recommendation:
On November 30, 2023, bids were opened for the replacement of two, 10-ton and one, 5-ton HVAC units located on the roof of the City Hall/Public Library building at 201 N. Lassen Street.
Four bids were received ranging in price from $64,000 to $83,939. The lowest responsible bid was submitted by B&M Builders, Inc. in Rancho Cordova. Based on both the City Municipal Code and the Public Contract Code, the project must be awarded to the lowest responsive and responsible bidder.
Background:
In 2022, the State Library awarded over $313 million in grants from the Building Forward: Library Infrastructure Grant Program (Round 1) with the goal of addressing life safety and critical maintenance needs for libraries and related facilities in the State of California. The Willows Library serves as one of Glenn County’s Cooling/Heating Centers and operates as a critical facility for the surrounding community and county during extreme hot/cold weather events. The City was awarded $49,200 of Library Infrastructure Grant Program Round 1 funds through the County of Glenn. The money is programmed to be used to replace the three existing HVAC units on top of the library to ensure reliable heating and cooling systems remain operable for this critical facility.
As part of the grant, the City is required to provide 33% matching funds for the project. At the time of the grant submission, the former City Attorney determined that the library development impact fees could be used as grant matching funds for the project as the Willows Library is one of Glenn County’s Cooling/Heating Centers and, therefore, serves the entire County. Since the 60 nexus study was published in 2008, Glenn County’s population has increased by 1,138 or 4%. In addition, there has been an increase in the number of computer stations and library programs since 2008 that are available to all Glenn County residents (which also demonstrates growth) – the primary criteria for being able to expend library impact fees.
Since receiving the grant, staff developed an overall bid package for the project and on October 31, 2023, a Notice to Bidders was released notifying contractors of the project. Bids were opened on November 30, 2023. Four bids were received ranging in cost from $64,000 to $83,939. The low bid was submitted by B&M Builders, Inc. Staff has completed a background check of B&M Builder’s bid and found it to be responsive, that the contractor’s license is active and valid (they possess a Class C-20 license as required by the bid documents that expires on 7/31/25), and that the bid contained the required information per the Notice to Bidder’s.
From an environmental standpoint and compliance with CEQA, the project is determined to be Categorically Exempt in accordance with Section 15302(c), as the project involves replacement of the building’s existing HVAC equipment involving no expansion of capacity.
Staff has found that B&M Builder’s bid satisfies the bidding requirements for the project and staff is recommending award of the project.
Fiscal Impact:
Based on the low bid for the project, the overall recommended budget for this project is as follows:
Construction: $ 64,000
Contingency (10%): $ 6,400
Estimated total $ 70,400
The primary source of funding for this project isthe California State Library’s Infrastructure Grant Program Round 1. The grant will provide up to a maximum of $49,200 of the project’s overall cost. Under the terms of the grant agreement, the City is required to provide a direct cash match contribution in the amount of 33% ($24,600). These matching funds will come from the City’s Library Development Impact Fee fund. Based on the anticipated overall cost of $70,400, it is anticipated that $47,168 (67%) of the grant monies will be used and $24,354 (33%) of Library Development Impact Fees will be used to fund the overall project.
Attachment:
• Attachment 1: Resolution
61 City of Willows
RESOLUTION NO. __-2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLOWS, AUTHORIZING THE CITY MANAGER TO SIGN A CONTRACT WITH B&M BUILDERS, INC. FOR THE REPLACEMENT OF THREE HVAC UNITS AT
THE PUBILC LIBRARY, APPROVE AN OVERALL BUDGET FOR THE PROJECT AND FIND THAT THE
PROJECT IS CATEGORICALLY EXEMPT
WHEREAS, in accordance with California Public Contract Code Sections 20162-20164 and other applicable law, the City of Willows solicited bids for the replacement of three HVAC units at the Public Library building located at 201 N. Lassen Street ("Project"); and WHEREAS, bids for the Project were opened on November 30, 2023, in accordance with California Public Contract Code Section 4104.5 and other applicable laws; and WHEREAS, four bids were received with the bids ranging from a low bid of $64,000 to a high of $83,939, with the low bid being from B&M Builders Inc.; and WHEREAS, staff has determined that B&M Builders Inc. bid satisfies the bidding requirements for the Project; and
WHEREAS, staff has verified that B&M Builders Inc. possesses valid California Contractor’s Licenses under the requested Class C-20, number 861848 (expires 7/31/2025) as required to qualify to perform the Project; and
WHEREAS, the Project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with Section 15302(c) of Title 14 of the California Code of Regulations in that this project involves maintenance work on existing facilities with no expansion of capacity.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WILLOWS AS FOLLOWS:
1. The above recitals are true and correct and are hereby incorporated into this Resolution as findings of the City Council of the City of Willows.
2. The Project is categorically exempt from CEQA in accordance with Section 15302(c) of Title 14 of the California Code of Regulations.
3. In accordance with California Public Contract Code Section 20160 and following other applicable laws, the City Council of the City of Willows hereby finds the bid of B&M Builders, Inc. for Attachment 1
62 the replacement of three HVAC units at the Library building to be the lowest responsive bid and waives any irregularities in such bid in accordance with applicable law.
4. The contract for the Project is hereby awarded to B&M Builders, Inc., in the amount of $64,000, conditioned on B&M Builder’s timely execution of the Project contract and submitting all required documents, including, but not limited to, certificates of insurance, and endorsements, in accordance with the Project bid documents.
5. The City Manager is hereby authorized and directed to execute with B&M Builders, Inc. for performance of the Project in accordance with the bid documents and applicable law upon submission by B&M Builders, Inc. of all documents required pursuant to the Project bid documents.
6. That the overall budget for the Project be established at $70,400.
7. The City Manager is hereby authorized to execute any contract change orders in accordance with the Project contract documents so long as the total Project cost does not exceed the total funding for this Project in the adopted budget.
8. City staff is hereby directed to issue a Notice of Award to B&M Builders, Inc.
9. This Resolution shall become effective immediately.
10. All portions of this resolution are severable. Should any individual component of this Resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining resolution portions shall be and continue in full force and effect, except as to those resolution portions that have been adjudged invalid. The City Council of the City of Willows hereby declares that it would have adopted this Resolution and each section, subsection, clause, sentence, phrase and other portion thereof, irrespective of the fact that one or more section subsection, clause sentence, phrase or other portion may be held invalid or unconstitutional.
PASSED AND ADOPTED by the City Council of the City of Willows, State of California this 12th day of December 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTESTED:
_____________________________ _____________________________ Richard Thomas, Mayor Amos Hoover, City Clerk
63 Agenda Item #6f.
_____________________________________________________________________ Date: December 12, 2023
To: Honorable Mayor and Councilmembers
From: Joe Bettencourt, Community Development & Services Director Marti Brown, City Manager
Subject: WM Franchise Agreement – Annual Consumer Price Index Rate Increase Recommendation:
Approve the WM Consumer Price Index (CPI) increase of 3.32%.
Rationale for Recommendation:
The City’s agreement with WM authorizes an annual CPI increase of up to 5%.
Background:
Effective December 1, 2020, and continuing through December 31, 2030, the City of Willows has contracted with U.S.A. Waste of California (D.B.A. Waste Management, Inc.; now known as “WM”) for the collection of solid waste within the City of Willows. This collection service is undertaken pursuant to a franchise agreement between the City of Willows and U.S.A. Waste of California, part of a master agreement including the County of Glenn and the City of Orland.
Pursuant to the agreement, the collection rates are subject to annual rate adjustments, increases or decreases, calculated pursuant to the most recent Consumer Price Index/Urban Customers-Western States (CPI), diesel fuel and tipping fee rates. Last year, the Council chose to limit the CPI Increase to the 5% maximum and did not approve the WM request of a 6.96% increase.
Discussion & Analysis:
This year, WM requests a 3.32% CPI increase for the 2024 calendar year. This includes a 3.49% increase in operations and a .16% decrease in fuel cost. The new rate will be effective January 1, 2024, through December 31, 2024. The CPI is calculated from the most recent Consumer Price Index/Urban Customers - Western States. Attachment 2 shows all the price differences between current rates and rates after the 3.32% increase.
64 Below is a snapshot of increases for common services:
Senior 35 Gallon Cart – From $16.26 to 16.80
35 Gallon Cart – From $21.94 to 22.67
64 Gallon Cart – From $23.73 to 24.52
Fiscal Impact:
There is no fiscal impact to the City.
Attachment:
Attachment 1: WM Service Letter
Attachment 2: 3.32% Franchise Agreement Rate Increase 65 Corning Disposal
Waste Management
3281 Hwy 99 W
Corning, CA 96021
November 1, 2023
Ms. Marti Brown
City Manager
City of Willows
201 N Lassen St.
Willows, CA 95988
Dear Ms. Brown:
Attached is our rate review in accordance with Attachment 8B – Service Fee Adjustments in the Master Franchise Agreement and Attachment 8B Service Fee Adjustments of our Collection Franchise Agreement with the City of Willows. These sections address rate increases or decreases based on the Consumer Price Index, service fee, fuel and transfer station service fee.
The CPI rate increase of 3.32% has been calculated using the most recent Consumer Price Index/Urban Customers - Western States, (1982-1989=100).
I have attached the calculation of the new rates and the support information. If you have any questions, please let me know.
Sincerely,
Diana Ramirez
Public Sector Manager
Cc: Cahill Chavers, District Manager
Attachment 1
66 COLLECTION SERVICES PROPOSAL
City of Willows
Effective - 1/1/2024
Service Charge Fee Schedule
Rate
Adjustment
3.32%
RESIDENTIAL
Current
Monthly Rate
Rate
Adjustment
New Rate
Effective -
1/1/2024
Cart Services (MSW & Recycle)
Senior 35 Gallon Cart (65 and older) $16.26 $0.54 $16.80 35 Gallon Cart $21.94 $0.73 $22.67
64 Gallon Cart $23.73 $0.79 $24.52
96 Gallon Cart $33.88 $1.13 $35.01
96 Gallon Yard Waste - 1st Cart $6.12 $0.20 $6.32
Ancillary Services
Additional recycling cart after 1st cart $9.10 $0.30 $9.40 Additional yard waste cart after 1st cart $9.10 $0.30 $9.40 Cancellation of yard waste services within the first 6 months of set up $30.31 $1.01 $31.32 Side Yard Assisted Service - medically justified No Charge N/A No Charge Side Yard Assisted Service - NOT medically justified $12.81 $0.42 $13.23 Bad Check/EFT Charge $30.00 N/A $30.00
Finance Charge past due greater than 30 days 3.00% N/A 3.00% Finance Charge past due greater than 30 days - minimum charge $5.00 N/A $5.00 Replacement Cart-if due to customer negligence Market Rate N/A Market Rate Extra Pick up - 35 Gallon $7.76 $0.26 $8.02
Extra Pick up - 64 Gallon $8.40 $0.28 $8.68
Extra Pick up - 96 Gallon $11.77 $0.39 $12.16
Extra Pick up - 35, 64, 96 Gallon on non-route day $16.27 $0.54 $16.81 Contamination in Residential Containers * (per cart/per service) $17.20 $0.57 $17.77 Overage charge (cart too full for lid to close) * $17.20 $0.57 $17.77 Bad Pay/Reactivation Fees (no delivery) $38.80 $1.29 $40.09 Bad Pay/Reactivation Fees (with delivery $54.56 $1.81 $56.37 * Contamination/Overage charged after 1st warning
Attachment 2
67 COMMERCIAL
Current
Monthly Rate
Rate
Adjustment
New Rate
Effective -
1/1/2024
MSW Bin Services
1 Yard MSW - 1xWeek $122.02 $4.05 $126.07
1 Yard MSW - 2xWeek $230.76 $7.67 $238.43
1 Yard MSW - 3xWeek $338.77 $11.26 $350.03
1 Yard MSW - 4xWeek $447.27 $14.87 $462.14
1 Yard MSW - 5xWeek $555.69 $18.47 $574.16
1.5 Yard MSW - 1xWeek $134.23 $4.46 $138.69
1.5 Yard MSW - 2xWeek $253.84 $8.44 $262.28
1.5 Yard MSW - 3xWeek $372.64 $12.38 $385.02
1.5 Yard MSW - 4xWeek $492.00 $16.35 $508.35
1.5 Yard MSW - 5xWeek $611.26 $20.32 $631.58
2 Yard MSW - 1xWeek $143.57 $4.77 $148.34
2 Yard MSW - 2xWeek $271.48 $9.02 $280.50
2 Yard MSW - 3xWeek $398.55 $13.25 $411.80
2 Yard MSW - 4xWeek $526.20 $17.49 $543.69
2 Yard MSW - 5xWeek $653.75 $21.73 $675.48
3 Yard MSW - 1xWeek $230.76 $7.67 $238.43
3 Yard MSW - 2xWeek $367.05 $12.20 $379.25
3 Yard MSW - 3xWeek $550.14 $18.28 $568.42
3 Yard MSW - 4xWeek $651.55 $21.66 $673.21
3 Yard MSW - 5xWeek $814.45 $27.07 $841.52
4 Yard MSW - 1xWeek $271.48 $9.02 $280.50
4 Yard MSW - 2xWeek $431.82 $14.35 $446.17
4 Yard MSW - 3xWeek $647.22 $21.51 $668.73
4 Yard MSW - 4xWeek $766.52 $25.48 $792.00
4 Yard MSW - 5xWeek $958.20 $31.85 $990.05
6 Yard MSW - 1xWeek $358.42 $11.91 $370.33
6 Yard MSW - 2xWeek $579.58 $19.26 $598.84
6 Yard MSW - 3xWeek $805.34 $26.77 $832.11
6 Yard MSW - 4xWeek $1,038.88 $34.53 $1,073.41
6 Yard MSW - 5xWeek $1,298.64 $43.16 $1,341.80
68 Recycling Bin Services
1 Yard RECYCLE - 1xWeek $61.01 $2.03 $63.04
1 Yard RECYCLE - 2xWeek $115.38 $3.83 $119.21
1 Yard RECYCLE - 3xWeek $169.39 $5.63 $175.02
1 Yard RECYCLE - 4xWeek $223.63 $7.43 $231.06
1 Yard RECYCLE - 5xWeek $277.85 $9.23 $287.08
1.5 Yard RECYCLE - 1xWeek $67.12 $2.23 $69.35
1.5 Yard RECYCLE - 2xWeek $126.91 $4.22 $131.13
1.5 Yard RECYCLE - 3xWeek $186.32 $6.19 $192.51
1.5 Yard RECYCLE - 4xWeek $245.99 $8.18 $254.17
1.5 Yard RECYCLE - 5xWeek $305.63 $10.16 $315.79
2 Yard RECYCLE - 1xWeek $71.79 $2.39 $74.18
2 Yard RECYCLE - 2xWeek $135.73 $4.51 $140.24
2 Yard RECYCLE - 3xWeek $199.29 $6.62 $205.91
2 Yard RECYCLE - 4xWeek $263.11 $8.74 $271.85
2 Yard RECYCLE - 5xWeek $326.89 $10.86 $337.75
3 Yard RECYCLE - 1xWeek $115.38 $3.83 $119.21
3 Yard RECYCLE - 2xWeek $183.52 $6.10 $189.62
3 Yard RECYCLE - 3xWeek $275.07 $9.14 $284.21
3 Yard RECYCLE - 4xWeek $325.77 $10.83 $336.60
3 Yard RECYCLE - 5xWeek $407.24 $13.53 $420.77
4 Yard RECYCLE - 1xWeek $135.73 $4.51 $140.24
4 Yard RECYCLE - 2xWeek $215.92 $7.18 $223.10
4 Yard RECYCLE - 3xWeek $323.61 $10.76 $334.37
4 Yard RECYCLE - 4xWeek $383.26 $12.74 $396.00
4 Yard RECYCLE - 5xWeek $479.09 $15.92 $495.01
6 Yard RECYCLE - 1xWeek $179.22 $5.96 $185.18
6 Yard RECYCLE - 2xWeek $289.79 $9.63 $299.42
6 Yard RECYCLE - 3xWeek $402.67 $13.38 $416.05
6 Yard RECYCLE - 4xWeek $519.44 $17.26 $536.70
6 Yard RECYCLE - 5xWeek $649.31 $21.58 $670.89
COMMERCIAL CARTS
64 Gallon Cart - MSW $23.73 $0.79 $24.52
96 Gallon Cart - MSW $33.88 $1.13 $35.01
64 Gallon Cart - Recycling - Every Other Week $11.87 $0.39 $12.26 96 Gallon Cart - Recycling - Every Other Week $16.95 $0.56 $17.51 69 Extra Pickups
Extra Pick up - Service Day - 1 yard $33.45 $1.11 $34.56 Extra Pick up - Service Day - 1.5 yard $40.13 $1.33 $41.46 Extra Pick up - Service Day - 2 yard $44.00 $1.46 $45.46 Extra Pick up - Service Day - 3 yard $71.46 $2.37 $73.83 Extra Pick up - Service Day - 4 yard $83.19 $2.76 $85.95 Extra Pick up - Service Day - 6 yard $138.91 $4.62 $143.53 Temporary Bins
4 Yard Temp Bin - 3-day rental $127.15 $4.23 $131.38
4 Yard Temp Bin per day after 3rd day $42.38 $1.41 $43.79 Ancillary Services
Walk in/Pull Out per Bin per Service over 10 feet $13.04 $0.43 $13.47 Bad Check/EFT Charge $30.00 N/A $30.00
Finance Charge past due greater than 30 days 3.00% N/A 3.00% Finance Charge past due greater than 30 days - minimum charge $5.00 N/A $5.00 Trip Charge (WM unable to service due to non-WM caused circumstance) $30.31 $1.01 $31.32 Replacement Bin-if due to customer negligence Market Price N/A Market Price Key Charge when container access requires driver to remove lock per month $6.06 $0.20 $6.26 Contamination in Commercial Bins/Carts * (per Bin/Cart per service) $59.40 $1.97 $61.37 Overage/Snapshot charge (bin too full for lid to close) * $80.65 $2.68 $83.33 Bad Pay/Reactivation fee (no delivery) $38.80 $1.29 $40.09 Bad Pay/Reactivation fee (with delivery) $66.67 $2.21 $68.88 * Contamination/Overage charged after 1st warning
ROLL OFF
Current
Monthly Rate
Rate
Adjustment
New Rate
Effective -
1/1/2024
Containers Services
20 Yard Roll Off Container (includes 3 tons disposal)* $534.44 $17.76 $552.20 30 Yard Roll Off Container (includes 3 tons disposal)* $609.77 $20.27 $630.04 Compactor Haul Charge (no included disposal)** $257.10 $8.54 $265.64 Ancillary Services
Min Haul Charge - 7-day rental charged per day on 8th day $15.41 $0.51 $15.92 Trip Charge (WM unable to service due to non-WM caused circumstance) $181.87 $6.04 $187.91 Relocation Charge (Move box to new location on customers current site) $181.87 $6.04 $187.91 Bad Check/EFT Charge $32.26 $1.07 $33.33
Finance Charge past due greater than 30 days 3.00% N/A 3.00% Finance Charge past due greater than 30 days - minimum charge $5.00 N/A $5.00 Replacement Bin-if-due to customer negligence Market Price N/A Market Price *Any tonnage in excess will be charged the landfill rate plus applicable franchise fees **Disposal not included. Charged landfill rate plus applicable franchise fees 70 PI Year
2024
Current
Operations
(CPI) Fuel Disposal Total Adjustment
Adjustment Percentage 5.22% -4.69% 0.00%
Weighted Allocation 66.80% 3.45% 29.75% Final Percentage Allocated Adjustments 3.49% -0.16% 0.00% 3.32%
Historical
Operations
(CPI) Fuel Disposal Total Adjustment
2022 2.16% 0.25% 0.00% 2.41%
2023 5.25% 1.71% 0.00% 6.96%
2024 3.49% -0.16% 0.00% 3.32%
2025
2026
2027
2028
2029
2030
71 PI Year
2024
Data extracted on: September 23, 2021 (6:57:21 PM)
CPI for All Urban Consumers (CPI-U)
Start
Period End Period
Series Id: CUUR0400SA0 Older Period 305.2312 10/1/2021 9/30/2022 Not Seasonally Adjusted Newer Period 321.1574 10/1/2022 9/30/2023 Series Title: All items in West urban, all urban consumers, not seasonally adjusted Index Change 15.92625 Area: West Index Change % 5.22%
Item: All items
Base Period: 1982-84=100
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual HALF1 HALF2 Calculated Average 2011 223.149 224.431 226.558 227.837 228.516 228.075 227.805 228.222 229.147 229.195 228.771 228.117 227.485 226.428 228.543 2012 228.98 229.995 232.039 232.561 233.053 232.701 231.893 233.001 234.083 234.966 233.206 232.029 232.376 231.555 233.196 231.1990833 2013 232.759 234.595 235.511 235.488 235.979 236.227 236.341 236.591 237.146 237 236.153 236.096 235.824 235.093 236.555 235.0698333 2014 236.707 237.614 239.092 239.808 241.35 241.616 241.85 241.66 241.92 241.65 240.22 239.095 240.215 239.365 241.066 239.2388333 2015 238.318 239.748 241.69 242.302 244.227 244.332 245.04 244.737 244.257 244.341 243.749 243.434 243.015 241.77 244.26 242.1346667 2016 244.6 244.821 245.404 246.589 247.855 248.228 248.375 248.498 249.234 249.897 249.448 249.516 247.705 246.25 249.161 246.2606667 2017 250.814 252.252 252.949 253.806 254.38 254.469 254.708 255.282 256.504 257.223 257.126 257.347 254.738 253.112 256.365 252.8354167 2018 258.638 259.986 260.994 262.037 263.24 263.732 263.971 264.395 265.105 266.195 265.658 265.209 263.263 261.438 265.089 261.1495 2019 265.624 266.215 267.37 269.522 270.88 270.957 271.029 271.264 272.102 273.524 273.128 272.584 270.35 268.428 272.272 268.5020833 2020 273.34 274.412 273.995 272.913 273.062 274.155 275.597 276.443 276.422 276.876 276.875 276.593 275.057 273.646 276.468 274.13125 2021 277.238 278.702 280.625 283.507 285.793 288.263 289.863 290.393 291.053 293.397 294.986 296.102 287.494 282.355 292.632 282.98175 2022 298.705 301.158 305.082 307.145 309.645 313.496 313.951 314.013 315.094 317.299 315.919 314.599 310.509 305.872 315.146 305.2311667 72 Start Period End Period
PI Year Previous Period Average 5.70 10/1/2021 9/30/2022 2024 Current Period Average 5.44 10/1/2022 9/30/2023
Difference -0.27
Difference Change -4.69%
Sourcekey EMD_EPD2D_PTE_SCA_DPG
Date
California No 2 Diesel Retail
Prices (Dollars per Gallon)
10/15/2019 3.985
11/15/2019 4.003
12/15/2019 3.902
1/15/2020 3.873
2/15/2020 3.787
3/15/2020 3.601
4/15/2020 3.283
5/15/2020 3.182
6/15/2020 3.216
7/15/2020 3.254
8/15/2020 3.263
9/15/2020 3.259
10/15/2020 3.246
11/15/2020 3.25
12/15/2020 3.356
1/15/2021 3.439
2/15/2021 3.607
3/15/2021 3.931
4/15/2021 3.98
5/15/2021 4.024
6/15/2021 4.095
7/15/2021 4.195
8/15/2021 4.291
9/15/2021 4.324
73 City of Willows
Effective - 1/1/2024
Disposal Change Calculations
New County Rate Per Ton Eff 1/1/2023 $100.00
New County Rate Per Ton Eff 1/1/2024 $100.00
Rate Change $0.00
Rate Change % 0.00%
Historical Data
Year County Rate
2021 $100.00
2022 $100.00
2023 $100.00
2024 $100.00
2025
2026
2027
2028
2029
2030
74 DISCUSSION & ACTION
CALENDAR
75 Agenda Item #7a.
_____________________________________________________________________ Date: December 12, 2023
To: Honorable Mayor and City Council
From: John Wanger, City Engineer
Joe Bettencourt, Community Development & Services Director Marti Brown, City Manager
Subject: Proposed Five-Year Capital Improvement Program (CIP) for FY 2023-2027 _____________________________________________________________________________________ Recommendation:
Review, provide feedback, direction and any amendments regarding the attached Five-Year Capital Improvement Program for FY 2023-27.
Rationale for Recommendation:
Per Section 66002 of the State Government Code, when a City imposes Development Impact Fees, the City may adopt a Capital Improvement Program by resolution each year. Although this is not a mandate, a five-year CIP provides a long-range program for major capital construction projects for the City and promotes a proactive approach to capital improvement project planning, while simultaneously balancing capital needs with available funds. It also reflects Council priorities.
Background:
Staff has prepared the attached update to the City’s five-year CIP in an effort to proactively compile a comprehensive list of capital improvement projects and provide a standard annual update to the CIP.
Discussion & Analysis:
The CIP is used to reflect the City’s capital project priorities and for financial planning purposes.
It also provides information used in the preparation of the overall City budget.
The CIP also satisfies the requirements of Government Code Section 66002 which states that the City “may adopt a capital improvement plan, which shall indicate the approximate location, size, time of availability, and estimates of the cost for all facilities or improvements to be funded with the fees.”
The overall CIP for FY23-27 includes forty-eight capital projects, some of which include annual projects (e.g., street paving), encompassing street, sewer, storm drain, parks, city-owned buildings, fire, water and development impact fee projects. 76 It is important to recognize that the CIP is meant to be a living and flexible document that is updated annually as priorities and revenue projections change.
After incorporating any Council feedback and/or project amendments, the CIP will be presented to the City Council at the January 9, 2024, meeting (or later), for final approval.
Fiscal Impact:
The first year of the CIP is referred to as the “capital budget.” The capital budget is incorporated into the annual City operating budget, which appropriates funds for specific facilities, equipment and improvements. Projects slated for subsequent years in the program are approved on a planning basis and do not receive ultimate expenditure authority until they are eventually incorporated into the capital budget. As such, tentative Council endorsement of the overall five-year program is desirable for effective implementation of overall City goals and objectives. It should be noted that all costs shown in this CIP are based on current industry costs and no inflation has been added to future years due to uncertain economic and potential inflation.
For FY 2023-24, the CIP includes projects that total a little more than $4.3 million. Funds for these projects are derived from a variety of sources and are coordinated with the preparation of the overall City’s budget for each fiscal year. The overall estimated costs for all projects identified in the Five-Year CIP is a little more than $47 million. It should be noted that over $29 million of this is identified in FY 2027 and beyond – many of which are associated with the development impact fee program. Projects associated with the development impact fee program will move to higher priority as development occurs and those improvements are needed.
Attachment:
• Attachment 1: FY 2023-27 Capital Improvement Program
77 CITY OF WILLOWS
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
Fiscal Years 2023-2027
Adopted: _____, 2024
Attachment 1
78 City of Willows
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
Fiscal Years 2023-2027
TABLE OF CONTENTS
Page
Program Purpose and Description .............................................................................................................................................................. ii Primary Program Revenue Sources ........................................................................................................................................................... iv Program Cost Summary ...............................................................................................................................................................................1 Funding Summary ........................................................................................................................................................................................3 Revenue/Expense Summary By Fund .........................................................................................................................................................6 Project Cost Listing....................................................................................................................................................................................15 Funding Source Listing ..............................................................................................................................................................................22 Project Detail Forms ..................................................................................................................................................................................33 79 City of Willows
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
Fiscal Years 2023 - 2027
PROGRAM PURPOSE AND DESCRIPTION
Capital Improvement Program
The purpose of the capital improvement program is to provide the City of Willows with a long-range program for major municipal capital construction projects based on the systematic development of an advanced financial plan.
The Capital Improvement Program (CIP) is a five-year planning instrument used by the City to identify capital improvement needs and to coordinate financing and timing of those needs in a manner that maximizes the return to the public. This plan is intended to be updated annually. As each annual budget is prepared, additional projects and priority needs are developed and added to the program to maintain a total five-year plan.
Capital Budget
The first year of the CIP is called the capital budget. The capital budget is incorporated into the annual City "operating" budget, which appropriates funds for specific facilities, equipment and improvements. Projects slated for subsequent years in the program are approved on a planning basis and do not receive ultimate expenditure authority until they are eventually incorporated into the capital budget. As such, tentative Council endorsement of the overall five-year program is desirable for effective implementation of overall City goals and objectives. It should be noted that all costs shown in this CIP are based on current industry costs and no inflation has been added to future years due to uncertain economic and potential inflation. This document is intended to be revised annually to update all costs.
Capital Improvements
Capital improvements are major projects undertaken by the City that are generally not recurring on a long-term, annual basis. In this sense they are differentiated from operating and maintenance (O & M) expenditures for normal City operation. They generally include land and right-of-way acquisition, construction or modification of buildings or facilities, public infrastructure construction or modification, purchase of major equipment with long life expectancy, and projects requiring debt obligation or borrowing. 80 City of Willows
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
Fiscal Years 2023 – 2027
PRIMARY PROGRAM REVENUE SOURCES
DEVELOPMENT IMPACT FEES: Fees required of a developer/builder for purposes of paying a fair share of the impacts that the development will have on existing City facilities. This includes the actual or estimated costs of constructing streets/traffic, freeway interchange, wastewater, storm drainage, Parks and Recreational, library, fire and police services in the City. These funds may be used only for the construction or reimbursement for construction of facilities as identified in the 2008 Development Impact Fee Report.
STATE HIGHWAY GAS TAXES: Under Sections 2106, 2107, and 2107.5 of the California Streets and Highways Code, cities are allocated a share of the revenues derived from the state taxes on gasoline. These revenues are restricted in their use to the construction, improvement and maintenance of public streets.
SB-1 FUNDING: Senate Bill 1, the Road Repair and Accountability Act of 2017, was signed into law on April 28, 2017. This legislative package invests $54 billion between 2017 and 2027 to fix roads, freeways and bridges in communities across California and puts more dollars toward transit and safety. The City receives funds annually from SB-1 that can be used for repairs to roads, curbs, gutters, sidewalks, bicycle lanes, pedestrian facilities and other improvements within the public right-of-way.
SEWER CAPITAL FUND: The Sewer Fund is used to repair/reconstruct sewer infrastructure within the City. With the adoption of new rate schedules in 2021, capital replacement monies are now a component of this fund. These monies are slated for use in replacing aged or failing infrastructure on an annual basis.
STATE REVOLVING LOAN FUND: Funds provided by the State, through a grant and/or loan, for use in upgrading infrastructure. Funds are allocated on a competitive basis. Typical uses within the City of Willows include planning studies (e.g., CCTV video studies to determine the condition of sewer lines), sewer line replacement, pump station upgrades and Wastewater Treatment Plant upgrades.
STATE AND FEDERAL TRANSPORTATION MONIES: Monies made available through Caltrans and/or FHWA and programmed through Glenn County Transportation Committee to repair streets, sidewalks, pedestrian and bicycle facilities. These monies can be used 81 on collector and arterial streets within the City as identified on the State’s Roadway System Map. Funds are competitive throughout the State.
UNFUNDED: Projects identified in this Capital Improvement Program that do not have a specific funding source identified.
PROPOSITION 68: Funds provided by the State Department of Parks and Recreation for use in upgrading park facilities through a competitive process. Typical uses within the City of Willows are for any of the public parks and facilities therein.
GENERAL FUND: The capital budget is often supported by the transfer of unencumbered monies from the City's General Fund.
However, accurate general fund contribution forecasting is difficult and dependent on the City's ability to match costs with revenues. As such, general purpose funds may be used to finance any capital project.
REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP): Under the federal Surface Transportation Program (STP), federal gas tax dollars are apportioned to states for roads, transit, non-motorized and other transportation needs. In California, these funds are administered by Caltrans. In turn, Caltrans assigns a portion of the STP funds to regional transportation agencies such as GCTA. For regions under 200,000 population, the exchange of federal STP funds for state cash is allowed. The state program is called the Regional Surface Transportation Program (RSTP). State exchange frees projects from federal requirements; however, the exchange program may be eliminated due to pending legislation or a lack of available state cash.
AMERICAN RESCUE PLAN ACT (ARPA): The Federal Governmentsigned the $1.9 trillion American Rescue Plan Act (ARPA) to aid public health and economic recovery from the COVID-19 pandemic, on March 11, 2021. A significant portion of funding is being used to replace lost revenue. ARPA monies can be used to address the negative economic impacts caused by the public health emergency; replace lost public sector revenue; provide premium pay for essential workers; and invest in water, sewer, and broadband infrastructure.
COMMUNITY DEVELOPMENT BLOCK GRANT FUND (CDBG): Funds allocated to local government from the federal government, usually through a local clearinghouse (County), which are sometimes competitive. The CDBG funding in this year’s CIP was a competitive grant that was pursued cooperatively with the County and intended to be used for upgrading three entrances to City Hall and the Library to bring each of the doors up to current ADA standards.
CLEAN CALIFORNIA LOCAL GRANT PROGRAM (CCLGP): The Clean California Local Grant Program, administered by the California Department of Transportation (Caltrans), provides funding to beautify and improve streets and roads, tribal lands, parks, pathways, and transit centers. Its ultimate goal is to restore pride in California's public spaces. The CCLGP grant that is included in this year’s CIP provides funding for many improvements associated with Sycamore Park. 82 COUNTY CONTRIBUION: The Glenn County contribution included in this year’s CIP is to assist in paying for the renovation of the City’s pool in Sycamore Park.
CALIFORNIA STATE LIBRARY GRANT: The State Library Development Services Bureau works to strengthen and advance access, equity, and innovation through strategic collaboration, capacity building, and the careful and responsible management of the federal funds entrusted to the State’s care. This grant helps libraries across California focus on public service as they improve their work with communities. Monies from this grant included in this year’s CIP include monies to replace the 3 HVAC units that serve the City Library. 83 Program Cost Summary
Fiscal Years 2023 - 2027
1 84
PROGRAM FY FY FY FY FY 2027
2023-24 2024-25 2025-26 2026-27 & Beyond Total
Total Street Improvements $ 697,153 $ 482,500 $ 482,500 $ 482,500 $ 6,565,000 $ 8,709,653 Total Sewer $ 2,350,393 $ 2,896,391 $ 3,405,146 $ 275,000 $ 200,000 $ 9,126,930 Total Storm Drain $ - $ 10,000 $ 86,250 $ - $ - $ 96,250 Parks $ 266,000 $ 4,195,000 $ - $ - $ - $ 4,461,000
Total City Hall $ 195,400 $ - $ - $ - $ - $ 195,400
Total Corporation Yard $ 15,000 $ - $ - $ - $ - $ 15,000 Total Fire $ 162,500 $ 162,500 $ 162,500 $ 962,500 $ 3,072,500 $ 4,522,500 Total Development Impact Fees $ 25,000 $ 103,000 $ 3,000 $ 3,000 $ 19,501,544 $ 19,635,544 Total Water $ 627,791 $ - $ - $ - $ - $ 627,791
Grand Total $ 4,339,237 $ 7,849,391 $ 4,139,396 $ 1,723,000 $ 29,339,044 $ 47,390,068 City of Willows
Five Year Capital Improvement Program
PROGRAM COST SUMMARY
COST BY FISCAL YEAR
12/6/2023
2 85
Funding Summary
Fiscal Years 2023 - 2027
3 86
PROGRAM * FY FY FY FY FY 2027
2023-24 2024-25 2025-26 2026-27 & Beyond
Dev. Imp. Fees: Admin. Facilities $ - $ 103,000 $ 3,000 $ 3,000 $ 836,930 $ 945,930 Dev. Imp. Fees: Fire Services $ - $ - $ - $ - $ 2,757,321 $ 2,757,321 Dev. Imp. Fees: Park & Rec. $ - $ - $ - $ - $ 2,003,760 $ 2,003,760 Dev. Imp. Fees: Police Services $ - $ - $ - $ - $ 1,342,638 $ 1,342,638 Development Impact Fee Storm Drain $ - $ - $ - $ - $ 481,019 $ 481,019 Development Impact Fees Wastewater $ - $ - $ - $ - $ 2,322,698 $ 2,322,698 Development Impact Fees Streets and Traffic $ - $ - $ - $ - $ 5,121,263 $ 5,121,263 Development Impact Fee Freeway Interchange $ - $ - $ - $ - $ 2,500,000 $ 2,500,000 Development Impact Fee Improvements - Library $ 49,354 $ - $ - $ - $ 2,135,915 $ 2,185,269 Gas Tax Fund $ 104,653 $ 6,827 $ 125,000 $ 125,000 $ 125,000 $ 486,480 SB-1 Transportation Fund $ 525,000 $ 158,173 $ 159,000 $ 159,000 $ 159,000 $ 1,160,173 Sewer Capital Fund $ 2,357,893 $ 2,896,391 $ 3,405,146 $ 275,000 $ 200,000 $ 9,134,430 Unfunded $ 162,500 $ 210,000 $ 286,250 $ 1,000,000 $ 3,510,000 $ 5,168,750 Prop 68 $ - $ 177,000 $ - $ - $ - $ 177,000
General Fund $ 57,500 $ 12,500 $ 12,500 $ 12,500 $ 12,500 $ 107,500 RSTP Fund $ 67,500 $ 267,500 $ 148,500 $ 148,500 $ 5,831,000 $ 6,463,000
COST BY FISCAL YEAR
City of Willows
Five Year Capital Improvement Program
FUND ALLOCATION SUMMARY
Total
12/6/2023
4 87
PROGRAM * FY FY FY FY FY 2027
2023-24 2024-25 2025-26 2026-27 & Beyond
COST BY FISCAL YEAR
City of Willows
Five Year Capital Improvement Program
FUND ALLOCATION SUMMARY
Total
CCLGP Grant Fund $ 216,000 $ 3,818,000 $ - $ - $ - $ 4,034,000 County Contribution $ - $ 200,000 $ - $ - $ - $ 200,000 CA State Library Grant $ 47,168 $ - $ - $ - $ - $ 47,168 CDBG $ 123,878 $ - $ - $ - $ - $ 123,878
ARPA Funds $ 627,791 $ - $ - $ - $ - $ 627,791
Grand Total $ 4,339,237 $ 7,849,391 $ 4,139,396 $ 1,723,000 $ 29,339,044 $ 47,390,068 * Note: Detail for each fund can be found in Funding Source Listing 12/6/2023
5 88
Revenue/Expense Summary
Fiscal Years 2023 - 2027
6 89
(Capital Budget)
SPECIAL FUND FY FY FY FY FY 2027
2023-24 2024-25 2025-26 2026-27 & Beyond
Dev. Imp. Fees: Admin. Facilities
Beginning Fund Balance $ - $ (103,000) $ (106,000) $ (109,000) Estimated Revenue $ - $ - $ -
Total Funds Available $ - $ - $ (103,000) $ (106,000) $ (109,000) CIP Projected Expenses $ - $ 103,000 $ 3,000 $ 3,000 $ 836,930 Total Est. Fund Balance at End of Fiscal Year $ - $ (103,000) $ (106,000) $ (109,000) $ (945,930) Dev. Imp. Fees: Fire Services (#356)
Beginning Fund Balance $ 66,144 $ 66,144 $ 66,144 $ 66,144 $ 66,144 Estimated Revenue $ - $ - $ - $ -
Total Funds Available $ 66,144 $ 66,144 $ 66,144 $ 66,144 $ 66,144 CIP Projected Expenses $ - $ - $ - $ - $ 2,757,321
Total Est. Fund Balance at End of Fiscal Year $ 66,144 $ 66,144 $ 66,144 $ 66,144 $ (2,691,177) Dev. Imp. Fees: Park & Rec. (#362)
Beginning Fund Balance $ 334,783 $ 336,783 $ 336,783 $ 336,783 $ 336,783 Estimated Revenue $ 2,000
Total Funds Available $ 336,783 $ 336,783 $ 336,783 $ 336,783 $ 336,783 CIP Projected Expenses $ - $ - $ - $ - $ 2,003,760
Total Est. Fund Balance at End of Fiscal Year $ 336,783 $ 336,783 $ 336,783 $ 336,783 $ (1,666,977) City of Willows
Five Year Capital Improvement Program
REVENUE/EXPENSE SUMMARY BY FUND
COST BY FISCAL YEAR
12/6/2023
7 90
(Capital Budget)
SPECIAL FUND FY FY FY FY FY 2027
2023-24 2024-25 2025-26 2026-27 & Beyond
City of Willows
Five Year Capital Improvement Program
REVENUE/EXPENSE SUMMARY BY FUND
COST BY FISCAL YEAR
Dev. Imp. Fees: Police Services (#358)
Beginning Fund Balance $ 61,068 $ 61,443 $ 61,443 $ 61,443 $ 61,443 Estimated Revenue $ 375 $ - $ - $ -
Total Funds Available $ 61,443 $ 61,443 $ 61,443 $ 61,443 $ 61,443 CIP Projected Expenses $ - $ - $ - $ - $ 1,342,638
Total Est. Fund Balance at End of Fiscal Year $ 61,443 $ 61,443 $ 61,443 $ 61,443 $ (1,281,195) Dev. Imp. Fees: Storm Drain (#360)
Beginning Fund Balance $ 153,328 $ 154,228 $ 154,228 $ 154,228 $ 154,228 Estimated Revenue $ 900 $ - $ - $ -
Total Funds Available $ 154,228 $ 154,228 $ 154,228 $ 154,228 $ 154,228 CIP Projected Expenses $ - $ - $ - $ - $ 481,019
Total Est. Fund Balance at End of Fiscal Year $ 154,228 $ 154,228 $ 154,228 $ 154,228 $ (326,791) Dev. Imp. Fees: Wastewater
Beginning Fund Balance $ - $ - $ - $ - $ -
Estimated Revenue $ - $ - $ - $ -
Total Funds Available $ - $ - $ - $ - $ -
CIP Projected Expenses $ - $ - $ - $ - $ 2,322,698
Total Est. Fund Balance at End of Fiscal Year $ - $ - $ - $ - $ (2,322,698) 12/6/2023
8 91
(Capital Budget)
SPECIAL FUND FY FY FY FY FY 2027
2023-24 2024-25 2025-26 2026-27 & Beyond
City of Willows
Five Year Capital Improvement Program
REVENUE/EXPENSE SUMMARY BY FUND
COST BY FISCAL YEAR
Dev. Imp. Fees: Streets (#361)
Beginning Fund Balance $ 182,814 $ 183,814 $ 183,814 $ 183,814 $ 183,814 Estimated Revenue $ 1,000
Total Funds Available $ 183,814 $ 183,814 $ 183,814 $ 183,814 $ 183,814 CIP Projected Expenses $ - $ - $ - $ - $ 5,121,263
Total Est. Fund Balance at End of Fiscal Year $ 183,814 $ 183,814 $ 183,814 $ 183,814 $ (4,937,449) Dev. Imp. Fees: Freeway Interchange (#363)
Beginning Fund Balance $ 389,759 $ 391,759 $ 391,759 $ 391,759 $ 391,759 Estimated Revenue $ 2,000 $ - $ - $ -
Total Funds Available $ 391,759 $ 391,759 $ 391,759 $ 391,759 $ 391,759 CIP Projected Expenses $ - $ - $ - $ - $ 2,500,000
Total Est. Fund Balance at End of Fiscal Year $ 391,759 $ 391,759 $ 391,759 $ 391,759 $ (2,108,241) Dev. Imp. Fees: Library (#364)
Beginning Fund Balance $ 142,214 $ 93,810 $ 93,810 $ 93,810 $ 93,810 Estimated Revenue $ 950
Total Funds Available $ 143,164 $ 93,810 $ 93,810 $ 93,810 $ 93,810 CIP Projected Expenses $ 49,354 $ - $ - $ - $ 2,135,915 Total Est. Fund Balance at End of Fiscal Year $ 93,810 $ 93,810 $ 93,810 $ 93,810 $ (2,042,105) 12/6/2023
9 92
(Capital Budget)
SPECIAL FUND FY FY FY FY FY 2027
2023-24 2024-25 2025-26 2026-27 & Beyond
City of Willows
Five Year Capital Improvement Program
REVENUE/EXPENSE SUMMARY BY FUND
COST BY FISCAL YEAR
Gas Tax Fund (#314-317/372)
Beginning Fund Balance $ 348,388 $ 417,504 $ 566,677 $ 597,677 $ 628,677 Estimated Revenue $ 173,769 $ 156,000 $ 156,000 $ 156,000 $ 156,000 Total Funds Available $ 522,157 $ 573,504 $ 722,677 $ 753,677 $ 784,677 Allocated funds for Dept. Expenses $ 162,000 $ 162,000 $ 162,000 $ 162,000 CIP Projected Expenses $ 104,653 $ 6,827 $ 125,000 $ 125,000 $ 125,000 Total Est. Fund Balance at End of Fiscal Year $ 417,504 $ 566,677 $ 597,677 $ 628,677 $ 659,677 Clean CA Local Grant Program
Beginning Fund Balance $ - $ - $ - $ - $ -
Estimated Revenue $ 216,000 $ 3,818,000
Total Funds Available $ 216,000 $ 3,818,000 $ - $ - $ - CIP Projected Expenses $ 216,000 $ 3,818,000 $ - $ - $ - Total Est. Fund Balance at End of Fiscal Year $ - $ - $ - $ - $ - RMRA SB-1 Transportation Fund (#306/311)
Beginning Fund Balance $ 433,699 $ 65,935 $ 66,762 $ 66,762 $ 66,762 Estimated Revenue $ 157,236 $ 159,000 $ 159,000 $ 159,000 $ 120,000 Total Funds Available $ 590,935 $ 224,935 $ 225,762 $ 225,762 $ 186,762 CIP Projected Expenses $ 525,000 $ 158,173 $ 159,000 $ 159,000 $ 159,000 Total Est. Fund Balance at End of Fiscal Year $ 65,935 $ 66,762 $ 66,762 $ 66,762 $ 27,762 12/6/2023
10 93
(Capital Budget)
SPECIAL FUND FY FY FY FY FY 2027
2023-24 2024-25 2025-26 2026-27 & Beyond
City of Willows
Five Year Capital Improvement Program
REVENUE/EXPENSE SUMMARY BY FUND
COST BY FISCAL YEAR
RSTP
Beginning Fund Balance $ 306,480 $ 350,980 $ 168,480 $ 104,980 $ 41,480 Estimated Revenue $ 112,000 $ 85,000 $ 85,000 $ 85,000 $ 85,000 Total Funds Available $ 418,480 $ 435,980 $ 253,480 $ 189,980 $ 126,480 CIP Projected Expenses $ 67,500 $ 267,500 $ 148,500 $ 148,500 $ 5,831,000 Total Est. Fund Balance at End of Fiscal Year $ 350,980 $ 168,480 $ 104,980 $ 41,480 $ (5,704,520) Sewer Capital Fund (#318/321)
Beginning Fund Balance $ 3,359,693 $ 1,001,800 $ 2,909 $ (1,504,737) $ 117,763 Estimated Revenue* $ - $ 1,897,500 $ 1,897,500 $ 1,897,500 $ 1,897,500 Total Funds Available $ 3,359,693 $ 2,899,300 $ 1,900,409 $ 392,763 $ 2,015,263 Allocated funds for Dept. Expenses $ - $ - $ - $ - $ -
CIP Projected Expenses $ 2,357,893 $ 2,896,391 $ 3,405,146 $ 275,000 $ 200,000 Total Est. Fund Balance at End of Fiscal Year $ 1,001,800 $ 2,909 $ (1,504,737) $ 117,763 $ 1,815,263 State Revolving Fund
Beginning Fund Balance $ 198,000 $ 396,000 $ 396,000
Estimated Revenue $ - $ 198,000 $ 198,000
Total Funds Available $ - $ 198,000 $ 396,000 $ 396,000 $ 396,000 CIP Projected Expenses $ - $ - $ - $ - $ -
Total Est. Fund Balance at End of Fiscal Year $ - $ 198,000 $ 396,000 $ 396,000 $ 396,000 12/6/2023
11 94
(Capital Budget)
SPECIAL FUND FY FY FY FY FY 2027
2023-24 2024-25 2025-26 2026-27 & Beyond
City of Willows
Five Year Capital Improvement Program
REVENUE/EXPENSE SUMMARY BY FUND
COST BY FISCAL YEAR
CA State Library Grant
Beginning Fund Balance $ - $ 2,032 $ 2,032 $ 2,032 $ 2,032 Estimated Revenue $ 49,200 $ - $ - $ - $ -
Total Funds Available $ 49,200 $ 2,032 $ 2,032 $ 2,032 $ 2,032 CIP Projected Expenses $ 47,168 $ - $ - $ - $ -
Total Est. Fund Balance at End of Fiscal Year $ 2,032 $ 2,032 $ 2,032 $ 2,032 $ 2,032 Unfunded
Beginning Fund Balance $ - $ (162,500) $ (372,500) $ (658,750) $ (1,658,750) Estimated Revenue $ -
Operation & Maintenance Cost** $ -
Total Funds Available $ - $ (162,500) $ (372,500) $ (658,750) $ (1,658,750) CIP Projected Expenses $ 162,500 $ 210,000 $ 286,250 $ 1,000,000 $ 3,510,000 Total Est. Fund Balance at End of Fiscal Year $ (162,500) $ (372,500) $ (658,750) $ (1,658,750) $ (5,168,750) 12/6/2023
12 95
(Capital Budget)
SPECIAL FUND FY FY FY FY FY 2027
2023-24 2024-25 2025-26 2026-27 & Beyond
City of Willows
Five Year Capital Improvement Program
REVENUE/EXPENSE SUMMARY BY FUND
COST BY FISCAL YEAR
Prop 68
Beginning Fund Balance $ - $ 177,952 $ 952 $ 952 $ 952
Estimated Revenue $ 177,952
Operation & Maintenance Cost**
Total Funds Available $ 177,952 $ 177,952 $ 952 $ 952 $ 952 CIP Projected Expenses $ - $ 177,000 $ - $ - $ -
Total Est. Fund Balance at End of Fiscal Year $ 177,952 $ 952 $ 952 $ 952 $ 952 General Fund
Beginning Fund Balance $ - $ 217,500 $ 217,500 $ 217,500 $ 217,500 Estimated Revenue $ 275,000 $ 12,500 $ 12,500 $ 12,500
Operation & Maintenance Cost**
Total Funds Available $ 275,000 $ 230,000 $ 230,000 $ 230,000 $ 217,500 CIP Projected Expenses $ 57,500 $ 12,500 $ 12,500 $ 12,500 $ 12,500 Total Est. Fund Balance at End of Fiscal Year $ 217,500 $ 217,500 $ 217,500 $ 217,500 $ 205,000 ARPA
Beginning Fund Balance $ 967,840 $ 340,049 $ 340,049 $ 340,049 $ 340,049 Estimated Revenue $ - $ - $ - $ - $ -
Operation & Maintenance Cost** $ - $ - $ - $ -
Total Funds Available $ 967,840 $ 340,049 $ 340,049 $ 340,049 $ 340,049 CIP Projected Expenses $ 627,791 $ - $ - $ - $ -
Total Est. Fund Balance at End of Fiscal Year $ 340,049 $ 340,049 $ 340,049 $ 340,049 $ 340,049 12/6/2023
13 96
(Capital Budget)
SPECIAL FUND FY FY FY FY FY 2027
2023-24 2024-25 2025-26 2026-27 & Beyond
City of Willows
Five Year Capital Improvement Program
REVENUE/EXPENSE SUMMARY BY FUND
COST BY FISCAL YEAR
CDBG
Beginning Fund Balance $ - $ (13,878) $ (13,878) $ (13,878) $ (13,878) Estimated Revenue $ 110,000 $ - $ - $ - $ -
Operation & Maintenance Cost** $ - $ - $ - $ -
Total Funds Available $ 110,000 $ (13,878) $ (13,878) $ (13,878) $ (13,878) CIP Projected Expenses $ 123,878 $ - $ - $ - $ -
Total Est. Fund Balance at End of Fiscal Year $ (13,878) $ (13,878) $ (13,878) $ (13,878) $ (13,878) County Contribution
Beginning Fund Balance $ - $ - $ - $ - $ -
Estimated Revenue $ - $ 200,000 $ - $ - $ -
Operation & Maintenance Cost** $ - $ - $ - $ -
Total Funds Available $ - $ 200,000 $ - $ - $ -
CIP Projected Expenses $ - $ 200,000 $ - $ - $ -
Total Est. Fund Balance at End of Fiscal Year $ - $ - $ - $ - $ - END OF FISCAL YEAR FUND BALANCE GRAND TOTAL $ 3,415,753 $ 2,474,862 $ 787,966 $ 1,438,466 $ (14,213,578) 12/6/2023
14 97
Project Cost Listing
Fiscal Years 2023 - 2027
15 98
Project FY FY FY FY FY 2027
Number Project Name 2023-24 2024-25 2025-26 2026-27 & Beyond Total Street Improvements
ST-001-23 Annual Street Rehabilitation Project $ 525,000 $ 365,000 $ 365,000 $ 365,000 $ 365,000 $ 1,985,000 ST-004 Annual Sidewalk Maintenance Project $ 67,500 $ 67,500 $ 67,500 $ 67,500 $ 5,750,000 $ 6,020,000 ST-005 Street Tree Removal $ - $ 50,000 $ 50,000 $ 50,000 $ 450,000 $ 600,000 ST-006 Green Street Rehabilitation $ 104,653 $ - $ - $ - $ - $ 104,653 Total Street Improvements $ 697,153 $ 482,500 $ 482,500 $ 482,500 $ 6,565,000 $ 8,709,653 Sewer
SS-001-231 Sycamore Street Lift Station Rehabilitation $ 159,844 $ 118,594 $ - $ - $ - $ 278,438 SS-001-232 Pacific Avenue Lift Station Rehabilitation $ 146,088 $ 115,863 $ - $ - $ - $ 261,950 SS-001-233 Lassen Street Sewer Pump Station Rehabilitation $ 176,313 $ 130,813 $ - $ - $ - $ 307,125 SS-001-234 Road 57 Sewer Lift Station Rehabilitation $ 90,675 $ 67,275 $ - $ - $ - $ 157,950 SS-002-231 Annual Sewer Replacement Project $ - $ 124,000 $ 1,666,000 $ - $ - $ 1,790,000 SS-002-232 Annual Sewer Replacement Project $ 140,000 $ 1,067,768 $ - $ - $ - $ 1,207,768 SS-002-233 Annual Sewer Replacement Project $ 1,246,362 $ 1,102,116 $ - $ - $ - $ 2,348,478 SS-002-234 Annual Sewer Replacement Project $ - $ - $ 1,421,146 $ - $ - $ 1,421,146 SS-001-235 Cherry Street Sewer Lift Station Rehabilitation $ 115,863 $ 85,963 $ - $ - $ - $ 201,825 SS-023 WWTP - Clarifier Improvements $ 119,250 $ - $ - $ - $ 200,000 $ 319,250 SS-024 Chlorine Contact Chamber Improvements $ 120,000 $ - $ - $ 60,000 $ - $ 180,000 SS-025 Chemical Storage and Pipelines $ - $ - $ 140,000 $ 60,000 $ - $ 200,000 SS-026 Sodium Bisulfite injection System Housing Structure $ - $ - $ 85,000 $ - $ - $ 85,000 SS-027 Wastewater Treatment Plan Safety Improvements $ - $ 30,000 $ - $ - $ - $ 30,000 SS-029 WWTP Upgrades $ 36,000 $ 54,000 $ 93,000 $ 155,000 $ - $ 338,000 Total Sewer $ 2,350,393 $ 2,896,391 $ 3,405,146 $ 275,000 $ 200,000 $ 9,126,930 Storm Drain
SD 001 Syphon Pump Station Upgrades $ - $ 10,000 $ 86,250 $ - $ - $ 96,250 Total Storm Drain $ - $ 10,000 $ 86,250 $ - $ - $ 96,250 City Hall
CTYH-001 City Hall Improvements $ 195,400 $ - $ - $ - $ - $ 195,400 Total City Hall $ 195,400 $ - $ - $ - $ - $ 195,400
COST BY FISCAL YEAR
City of Willows
Five Year Capital Improvement Program
PROJECT COST LISTING
12/6/2023
16 99
Project FY FY FY FY FY 2027
Number Project Name 2023-24 2024-25 2025-26 2026-27 & Beyond Total
COST BY FISCAL YEAR
City of Willows
Five Year Capital Improvement Program
PROJECT COST LISTING
Corporation Yard
CORP-001 Corporation Yard Fencing $ 15,000 $ - $ - $ - $ - $ 15,000 Total Corporation Yard $ 15,000 $ - $ - $ - $ - $ 15,000 Parks
PARK-001 Jensen Park Upgrades $ 50,000 $ - $ - $ - $ - $ 50,000 PARK-002 Sycamore Park Improvements $ 216,000 $ 4,195,000 $ - $ - $ - $ 4,411,000 Total Parks $ 266,000 $ 4,195,000 $ - $ - $ - $ 4,461,000 Fire
FIRE-001 Equipment Upgrades $ 12,500 $ 12,500 $ 12,500 $ 12,500 $ 12,500 $ 62,500 FIRE-002 Fire Truck Replacement $ 150,000 $ 150,000 $ 150,000 $ 950,000 $ 1,350,000 $ 2,750,000 FIRE-003 Fire Station Improvements $ - $ - $ - $ - $ 540,000 $ 540,000 FIRE-004 Training Center $ - $ - $ - $ - $ 1,170,000 $ 1,170,000 Total Fire $ 162,500 $ 162,500 $ 162,500 $ 962,500 $ 3,072,500 $ 4,522,500 Development Impact Fees
DIF-001 Development Impact Fee Improvements - Library $ 25,000 $ - $ - $ - $ 2,135,915 $ 2,160,915 DIF-002 Development Impact Fees - Parks and Recreation $ - $ - $ - $ - $ 2,003,760 $ 2,003,760 DIF-003 Development Impact Fee Freeway Interchange $ - $ - $ - $ - $ 2,500,000 $ 2,500,000 DIF- 004 Development Impact Fees Streets and Traffic $ - $ - $ - $ - $ 5,121,263 $ 5,121,263 DIF - 005 Development Impact Fee Police $ - $ - $ - $ - $ 1,342,638 $ 1,342,638 DIF - 006 Development Impact Fees Fire $ - $ - $ - $ - $ 2,757,321 $ 2,757,321 DIF - 007 Development Impact Fees Wastewater $ - $ - $ - $ - $ 2,322,698 $ 2,322,698 DIF - 008 Development Impact Fee Storm Drain $ - $ - $ - $ - $ 481,019 $ 481,019 DIF - 009 Development Impact Fees Admin $ - $ 103,000 $ 3,000 $ 3,000 $ 836,930 $ 945,930 Total Development Impact Fees $ 25,000 $ 103,000 $ 3,000 $ 3,000 $ 19,501,544 $ 19,635,544 Water
WA-001 South Tehama Water Main Extension $ 627,791 $ - $ - $ - $ - $ 627,791 Total Water $ 627,791 $ - $ - $ - $ - $ 627,791
12/6/2023
17 100
Funding Source Listing
Fiscal Years 2023 - 2027
18 101
Project FY FY FY FY FY 2027
Number Project Name 2023-24 2024-25 2025-26 2026-27 & Beyond Total Dev. Imp. Fees: Admin. Facilities
DIF - 009 Development Impact Fees Admin $0 $103,000 $3,000 $3,000 $836,930 $945,930 Total Dev. Imp. Fees: Admin. Facilities $ - $ 103,000 $ 3,000 $ 3,000 $ 836,930 $ 945,930 Dev. Imp. Fees: Fire Services
DIF - 006 Development Impact Fees Fire $0 $0 $0 $0 $2,757,321 $2,757,321 Total Dev. Imp. Fees: Fire Services $ - $ - $ - $ - $ 2,757,321 $ 2,757,321 Dev. Imp. Fees: Park & Rec.
DIF-002 Development Impact Fees - Parks and Recreation $0 $0 $0 $0 $2,003,760 $2,003,760 Total Dev. Imp. Fees: Park & Rec. $ - $ - $ - $ - $ 2,003,760 $ 2,003,760 Dev. Imp. Fees: Police Services
DIF - 005 Development Impact Fee Police $0 $0 $0 $0 $1,342,638 $1,342,638 Total Dev. Imp. Fees: Police Services $ - $ - $ - $ - $ 1,342,638 $ 1,342,638 Development Impact Fee Storm Drain
DIF - 008 Development Impact Fee Storm Drain $0 $0 $0 $0 $481,019 $481,019 Total Development Impact Fee Storm Drain $ - $ - $ - $ - $ 481,019 $ 481,019 Development Impact Fees Wastewater
DIF - 007 Development Impact Fees Wastewater $0 $0 $0 $0 $2,322,698 $2,322,698 Total Development Impact Fees Wastewater $ - $ - $ - $ - $ 2,322,698 $ 2,322,698 Development Impact Fees Streets and Traffic
DIF- 004 Development Impact Fees Streets and Traffic $0 $0 $0 $0 $5,121,263 $5,121,263 Total Development Impact Fees Streets and Traffic $ - $ - $ - $ - $ 5,121,263 $ 5,121,263 Development Impact Fee Freeway Interchange
DIF-003 Development Impact Fee Freeway Interchange $0 $0 $0 $0 $2,500,000 $2,500,000 Total Development Impact Fee Freeway Interchange $ - $ - $ - $ - $ 2,500,000 $ 2,500,000 City of Willows
Five Year Capital Improvement Program
FUNDING SOURCE LISTING
COST BY FISCAL YEAR
12/6/2023
19 102
Project FY FY FY FY FY 2027
Number Project Name 2023-24 2024-25 2025-26 2026-27 & Beyond Total City of Willows
Five Year Capital Improvement Program
FUNDING SOURCE LISTING
COST BY FISCAL YEAR
Development Impact Fee Improvements - Library
DIF-001 Development Impact Fee Improvements - Library $49,354 $0 $0 $0 $2,135,915 $2,160,915 Total Development Impact Fee Improvements - Library $ 49,354 $ - $ - $ - $ 2,135,915 $ 2,160,915 Gas Tax Fund
ST-001-23 Annual Street Rehabilitation Project $0 $6,827 $125,000 $125,000 $125,000 $381,827 ST-006 Green Street Rehabilitation $104,653 $0 $0 $0 $0 $104,653 Total Gas Tax Fund $104,653 $6,827 $125,000 $125,000 $125,000 $486,480 CDBG
CTYH-001 City Hall Improvements $123,878 $0 $0 $0 $0 $123,878 Total CDBG $ 123,878 $ - $ - $ - $ - $ 123,878
RSTP Fund
ST-001-23 Annual Street Rehabilitation Project $0 $200,000 $81,000 $81,000 $81,000 $443,000 ST-004 Annual Sidewalk Maintenance Project $67,500 $67,500 $67,500 $67,500 $5,750,000 $6,020,000 Total RSTP Fund $67,500 $267,500 $148,500 $148,500 $5,831,000 $6,463,000 SB-1 Transportation Fund
ST-001-23 Annual Street Rehabilitation Project $525,000 $158,173 $159,000 $159,000 $159,000 $1,160,173 ST-006 Green Street Rehabilitation $0 $0 $0 $0 $0 $0
Total SB-1 Transportation Fund $525,000 $158,173 $159,000 $159,000 $159,000 $1,160,173 12/6/2023
20 103
Project FY FY FY FY FY 2027
Number Project Name 2023-24 2024-25 2025-26 2026-27 & Beyond Total City of Willows
Five Year Capital Improvement Program
FUNDING SOURCE LISTING
COST BY FISCAL YEAR
Sewer Capital Fund
SS-001-231 Sycamore Street Lift Station Rehabilitation $ 159,844 $ 118,594 $ - $ - $ - $ 278,438 SS-001-232 Pacific Avenue Lift Station Rehabilitation $ 146,088 $ 115,863 $ - $ - $ - $ 261,950 SS-001-233 Lassen Street Sewer Pump Station Rehabilitation $ 176,313 $ 130,813 $ - $ - $ - $ 307,125 SS-001-234 Road 57 Sewer Lift Station Rehabilitation $ 90,675 $ 67,275 $ - $ - $ - $ 157,950 SS-002-231 Annual Sewer Replacement Project $ - $ 124,000 $ 1,666,000 $ - $ - $ 1,790,000 SS-002-232 Annual Sewer Replacement Project $ 140,000 $ 1,067,768 $ - $ - $ - $ 1,207,768 SS-002-233 Annual Sewer Replacement Project $ 1,246,362 $ 1,102,116 $ - $ - $ - $ 2,348,478 SS-002-234 Annual Sewer Replacement Project $ - $ - $ 1,421,146 $ - $ - $ 1,421,146 SS-001-235 Cherry Street Sewer Lift Station Rehabilitation $115,863 $85,963 $0 $0 $0 $201,825 SS-023 WWTP - Clarifier Improvements $ 119,250 $ - $ - $ - $ 200,000 $ 319,250 SS-024 Chlorine Contact Chamber Improvements $ 120,000 $ - $ - $ 60,000 $ - $ 180,000 SS-025 Chemical Storage and Pipelines $ - $ - $ 140,000 $ 60,000 $ - $ 200,000 SS-026 Sodium Bisulfite injection System Housing Structure $ - $ - $ 85,000 $ - $ - $ 85,000 SS-027 Wastewater Treatment Plan Safety Improvements $ - $ 30,000 $ - $ - $ - $ 30,000 SS-029 WWTP Upgrades $ 36,000 $ 54,000 $ 93,000 $ 155,000 $ - $ 338,000 CORP-001 Corporation Yard Fencing $ 7,500 $ - $ - $ - $ - $ 7,500 Total Sewer Capital Fund $ 2,357,893 $ 2,896,391 $ 3,405,146 $ 275,000 $ 200,000 $ 9,134,430 CA State Library Grant
CTYH-001 City Hall Improvements $47,168 $0 $0 $0 $0 $47,168 Total CA State Library Grant $ 47,168 $ - $ - $ - $ - $ 47,168 State Revolving Fund (SRF)
SS-002-231 Annual Sewer Replacement Project $0 $0 $0 $0 $0 $0 Total State Revolving Fund (SRF) $ - $ - $ - $ - $ - $ - CCLGP Grant Fund
PARK-002 Sycamore Park Improvements $216,000 $3,818,000 $0 $0 $0 $4,034,000 Total CCLGP Grant Fund $ 216,000 $ 3,818,000 $ - $ - $ - $ 4,034,000 Prop 68
PARK-002 Sycamore Park Improvements $0 $177,000 $0 $0 $0 $177,000 Total Prop 68 $ - $ 177,000 $ - $ - $ - $ 177,000
12/6/2023
21 104
Project FY FY FY FY FY 2027
Number Project Name 2023-24 2024-25 2025-26 2026-27 & Beyond Total City of Willows
Five Year Capital Improvement Program
FUNDING SOURCE LISTING
COST BY FISCAL YEAR
County Contribution
PARK-002 Sycamore Park Improvements $0 $200,000 $0 $0 $0 $200,000 Total County Contribution $0 $200,000 $0 $0 $0 $200,000 General Fund
CTYH-001 City Hall Improvements $0 $0 $0 $0 $0 $24,354
FIRE-001 Equipment Upgrades $0 $12,500 $12,500 $12,500 $12,500 $50,000 CORP-001 Corporation Yard Fencing $7,500 $0 $0 $0 $0 $7,500 PARK-001 Jensen Park Upgrades $50,000 $0 $0 $0 $0 $50,000 Total General Fund $57,500 $12,500 $12,500 $12,500 $12,500 $131,854 ARPA
WA-001 South Tehama Water Main Extension $627,791 $0 $0 $0 $0 $627,791 Total ARPA $ 627,791 $ - $ - $ - $ - $ 627,791
Unfunded
ST-005 Street Tree Removal $0 $50,000 $50,000 $50,000 $450,000 $600,000 SD 001 Syphon Pump Station Upgrades $0 $10,000 $86,250 $0 $0 $96,250 FIRE-001 Equipment Upgrades $12,500 $0 $0 $0 $0 $12,500 FIRE-002 Fire Truck Replacement $150,000 $150,000 $150,000 $950,000 $1,350,000 $2,750,000 FIRE-003 Fire Station Improvements $0 $0 $0 $0 $540,000 $540,000 FIRE-004 Training Center $0 $0 $0 $0 $1,170,000 $1,170,000 Total Unfunded $162,500 $210,000 $286,250 $1,000,000 $3,510,000 $5,168,750 12/6/2023
22 105
Project Data Forms
Fiscal Years 2023 - 2027
23 106
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $20,000 $20,000 $20,000 $20,000 $80,000
COST Construction $456,000 $300,000 $300,000 $300,000 $300,000 $1,656,000 CM/Inspection $69,000 $45,000 $45,000 $45,000 $45,000 $249,000 Total $0 $525,000 $365,000 $365,000 $365,000 $365,000 $1,985,000 REQUIRED SB-1 Transportation Fund $525,000 $158,173 $159,000 $159,000 $159,000 $1,160,173 PROJECT Gas Tax Fund (#2111) $0 $6,827 $125,000 $125,000 $125,000 $381,827 FUNDING RSTP Fund $0 $200,000 $81,000 $81,000 $81,000 $443,000 Total $0 $525,000 $365,000 $365,000 $365,000 $365,000 $1,985,000 Annual O & M:
Data Source:
Justification: Rehabilitation is consistent with the City's Pavement Management Program Comments:
Item Total
Various Locations Project Type: Street Improvements Department:
Description: Rehabilitation of various streets within the City Public Works
City of Willows
Five Year Capital Improvement Program
PROJECT DATA FORM
ST-001-23 Annual Street Rehabilitation Project
Location:
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 24 107
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $10,000 $10,000 $10,000 $10,000 $40,000
COST Construction $50,000 $50,000 $50,000 $50,000 $5,000,000 $5,200,000 CM/Inispection $7,500 $7,500 $7,500 $7,500 $750,000 $780,000 Total $0 $67,500 $67,500 $67,500 $67,500 $5,750,000 $6,020,000 REQUIRED RSTP Fund $67,500 $67,500 $67,500 $67,500 $5,750,000 $6,020,000
PROJECT
FUNDING
Total $0 $67,500 $67,500 $67,500 $67,500 $5,750,000 $6,020,000 Annual O & M:
Data Source:
Justification: To provide safe pedestrian facilities throughout the community Comments: Per the ADA evaluation of all sidewalks, over $5.3M in sidewalk repairs have been identified as being needed. Based on the need, annual sidewalk repairs should take place.
Item Total
Street Improvements Department: Public Works
Description: Replacement of existing damage and offset sidewalk throughout the City Location: Various locations throughout the City Project Type:
City of Willows
Five Year Capital Improvement Program
PROJECT DATA FORM
ST-004 Annual Sidewalk Maintenance Project
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 25 108
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Construction $0 $50,000 $50,000 $50,000 $450,000 $600,000 COST
Total $0 $0 $50,000 $50,000 $50,000 $450,000 $600,000
REQUIRED Unfunded $0 $50,000 $50,000 $50,000 $450,000 $600,000
PROJECT
FUNDING
Total $0 $0 $50,000 $50,000 $50,000 $450,000 $600,000
Annual O & M:
Data Source:
Item Total
Description: Hundreds of trees around the City have caused significant damage to the sidewalks, curbs and gutters. Many trees are diseased and need to be removed. It is estimated that over 200 trees need to be removed.
Justification: To prevent further damage to the City's infrastructure Comments: The City is willing to share in the cost of tree replacement by providing trees to property owners, as long as trees are replaced onto private property in a location that will not damage public infrastructure.
ST-005 Street Tree Removal
Location: Various Locations Project Type: Tree Maintenance Department: Public Works City of Willows
Five Year Capital Improvement Program
PROJECT DATA FORM
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 26 109
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $0 $0
COST Construction $99,053 $99,053
CM/Inspection $5,600 $5,600
Total $0 $104,653 $0 $0 $0 $0 $104,653
REQUIRED SB-1 Transportation Fund $0 $0
PROJECT Gas Tax Fund 2111 $104,653 $104,653
FUNDING
Total $0 $104,653 $0 $0 $0 $0 $104,653
Annual O & M:
Data Source:
City of Willows
Five Year Capital Improvement Program
PROJECT DATA FORM
ST-006 Green Street Rehabilitation
Location: Green Street (N. Lassen to N. Butte) Project Type: Street Improvements Department: Public Works Description: Rehabilitation of a portion of Green Street to repair damaged pavement. Project being done in conjunction with Glenn County Public Works Justification: Poor Pavement Condition per PMP
Comments:
Item Total
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 27 110
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $41,250 $41,250
COST Construction $103,125 $103,125 $206,250
CM/Inspection $15,469 $15,469 $30,938
Total $0 $159,844 $118,594 $0 $0 $0 $278,438
REQUIRED Sewer Capital Fund $159,844 $118,594 $0 $0 $0 $278,438
PROJECT
FUNDING
Total $0 $159,844 $118,594 $0 $0 $0 $278,438
Annual O & M:
Data Source:
Item Total
Description: Replacement and upgrading of old and failing equipment inside of the Sycamore Street pump station, as well as updating of control systems Justification: Upgrading and replacement of equipment will ensure the pump station continues to operate without issues and sewer spills can be avoided Comments:
PROJECT DATA FORM
SS-001-231 Sycamore Street Lift Station Rehabilitation
Location: Sycamore Street Project Type: Wastewater Collection Department: Public Works City of Willows
Five Year Capital Improvement Program
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 28 111
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $30,225 $30,225
COST Construction $100,750 $100,750 $201,500
CM/Inspection $15,113 $15,113 $30,225
Total $0 $146,088 $115,863 $0 $0 $0 $261,950
REQUIRED Sewer Capital Fund $146,088 $115,863 $0 $0 $0 $261,950
PROJECT
FUNDING
Total $0 $146,088 $115,863 $0 $0 $0 $261,950
Annual O & M:
Data Source:
Item Total
Description: Replacement and upgrading of old and failing equipment inside of the Pacific Avenue pump station, as well as updating of control systems Justification: Upgrading and replacement of equipment will ensure the pump station continues to operate without issues and sewer spills can be avoided Comments:
PROJECT DATA FORM
SS-001-232 Pacific Avenue Lift Station Rehabilitation
Location: Pacific Avenue Project Type: Wastewater Collection Department: Public Works City of Willows
Five Year Capital Improvement Program
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 29 112
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $45,500 $45,500
COST Construction $113,750 $113,750 $227,500
CM/Inspection $17,063 $17,063 $34,125
Total $0 $176,313 $130,813 $0 $0 $0 $307,125
REQUIRED Sewer Capital Fund $176,313 $130,813 $0 $0 $0 $307,125
PROJECT
FUNDING
Total $0 $176,313 $130,813 $0 $0 $0 $307,125
Annual O & M:
Data Source:
Item Total
Description: Replacement and upgrading of old and failing equipment inside of the Lassen Street pump station, as well as updating of control systems Justification: Upgrading and replacement of equipment will ensure the pump station continues to operate without issues and sewer spills can be avoided Comments:
PROJECT DATA FORM
SS-001-233 Lassen Street Sewer Pump Station Rehabilitation Location: Lassen Street Project Type: Wastewater Collection Department: Public Works City of Willows
Five Year Capital Improvement Program
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 30 113
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $23,400 $23,400
COST Construction $58,500 $58,500 $117,000
CM/Inspection $8,775 $8,775 $17,550
Total $0 $90,675 $67,275 $0 $0 $0 $157,950
REQUIRED Sewer Capital Fund $90,675 $67,275 $0 $0 $0 $157,950
PROJECT
FUNDING
Total $0 $90,675 $67,275 $0 $0 $0 $157,950
Annual O & M:
Data Source:
Item Total
Description: Replacement and upgrading of old and failing equipment inside of the Road 57 pump station, as well as updating of control systems Justification: Upgrading and replacement of equipment will ensure the pump station continues to operate without issues and sewer spills can be avoided Comments:
PROJECT DATA FORM
SS-001-234 Road 57 Sewer Lift Station Rehabilitation
Location: Rd. 57 at Tehama Project Type: Wastewater Collection Department: Public Works City of Willows
Five Year Capital Improvement Program
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 31 114
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT CCTV Work $15,000 $15,000
COST Design $109,000 $109,000
Construction $1,448,000 $1,448,000
CM/Inspection $218,000 $218,000
Total $0 $0 $124,000 $1,666,000 $0 $0 $1,790,000
REQUIRED Sewer Capital Fund $0 $124,000 $1,666,000 $0 $0 $1,790,000 PROJECT State Revolving Funds (SRF) $0 $15,000 $0 $0 $0 $15,000
FUNDING
Total $0 $0 $139,000 $1,666,000 $0 $0 $1,805,000
Annual O & M:
Data Source:
Item Total
Description: Replacement of aging and failing sewer collection system infrastructure. The initial step will be to CCTV the existing collection system. Once CCTV work is completed, lines will be evaluated and prioritized for replacement.
Justification: To reduce maintenance, as well as inflow and infiltration into the sewer collection system Comments:
PROJECT DATA FORM
SS-002-231 Annual Sewer Replacement Project
Location: Sacrameno St - between Sycamore and Central GCID Canal Project Type: Wastewater Collection Department: Public Works City of Willows
Five Year Capital Improvement Program
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 32 115
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $140,000 $140,000
COST Construction $0 $927,768 $927,768
CM/Inspection $0 $140,000 $140,000
Total $0 $140,000 $1,067,768 $0 $0 $0 $1,207,768
REQUIRED Sewer Capital Fund $140,000 $1,067,768 $0 $0 $0 $1,207,768
PROJECT
FUNDING
Total $0 $140,000 $1,067,768 $0 $0 $0 $1,207,768
Annual O & M:
Data Source:
Item Total
Description: Replacement of aging and failing sewer collection system infrastructure Justification: To reduce maintenance, as well as inflow and infiltration into the sewer collection system Comments:
PROJECT DATA FORM
SS-002-232 Annual Sewer Replacement Project
Location: Alley between Shasta and Butte - from Laurel to Wood Project Type: Wastewater Collection Department: Public Works City of Willows
Five Year Capital Improvement Program
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 33 116
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $144,000 $144,000
COST Construction $958,362 $958,362 $1,916,724
CM/Inspection $144,000 $143,754 $287,754
Total $0 $1,246,362 $1,102,116 $0 $0 $0 $2,348,478
REQUIRED Sewer Capital Fund $1,246,362 $1,102,116 $0 $0 $0 $2,348,478
PROJECT
FUNDING
Total $0 $1,246,362 $1,102,116 $0 $0 $0 $2,348,478
Annual O & M:
Data Source:
Item Total
Description: Replacement of aging and failing sewer collection system infrastructure Justification: To reduce maintenance, as well as inflow and infiltration into the sewer collection system Comments:
PROJECT DATA FORM
SS-002-233 Annual Sewer Replacement Project
Location: Alley between Plumas and Shasta - from Laurel to Wood Project Type: Wastewater Collection Department: Public Works City of Willows
Five Year Capital Improvement Program
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 34 117
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $164,000 $164,000
COST Construction $1,093,146 $1,093,146
CM/Inspection $164,000 $164,000
Total $0 $0 $0 $1,421,146 $0 $0 $1,421,146
REQUIRED Sewer Capital Fund $0 $0 $1,421,146 $0 $0 $1,421,146
PROJECT
FUNDING
Total $0 $0 $0 $1,421,146 $0 $0 $1,421,146
Annual O & M:
Data Source:
Item Total
Description: Replacement of aging and failing sewer collection system infrastructure Justification: To reduce maintenance, as well as inflow and infiltration into the sewer collection system Comments:
PROJECT DATA FORM
SS-002-234 Annual Sewer Replacement Project
Location: Yolo Street - Ash to Wood; Sacramento Street - Central Canal to Wood Project Type: Wastewater Collection Department: Public Works City of Willows
Five Year Capital Improvement Program
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 35 118
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $29,900 $29,900
COST Construction $74,750 $74,750 $149,500
CM/Inspection $11,213 $11,213 $22,425
Total $0 $115,863 $85,963 $0 $0 $0 $201,825
REQUIRED Sewer Capital Fund $115,863 $85,963 $0 $0 $0 $201,825
PROJECT
FUNDING
Total $0 $115,863 $85,963 $0 $0 $0 $201,825
Annual O & M:
Data Source:
Item Total
Description: Replacement and upgrading of old and failing equipment inside of the Cherry Street pump station, as well as updating of control systems Justification: Upgrading and replacement of equipment will ensure the pump station continues to operate without issues and sewer spills can be avoided Comments:
Location: Cherry Street Project Type: Wastewater Collection Department: Public Works City of Willows
Five Year Capital Improvement Program
PROJECT DATA FORM
SS-001-235 Cherry Street Sewer Lift Station Rehabilitation F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 36 119
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $10,000 $10,000
COST Construction - cover $95,000 $95,000
Construction - slide gates/recoating $200,000 $200,000
CM/Inspection $14,250
Total $0 $119,250 $0 $0 $0 $200,000 $319,250
REQUIRED Sewer Capital Fund $119,250 $0 $0 $0 $200,000 $319,250
PROJECT
FUNDING
Total $0 $119,250 $0 $0 $0 $200,000 $319,250
Annual O & M:
Data Source:
Item Total
Description: Install covers over clarifies, overhaul slide gates in distribution box, recoat clarifyier mechanisms Justification: Per recommendation of InfraMark and NexGen report Comments:
PROJECT DATA FORM
SS-023 WWTP - Clarifier Improvements
Location: Wastewater Treatment Plant Project Type: Wastewater Treatment Department: Public Works City of Willows
Five Year Capital Improvement Program
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 37 120
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $0 $0
COST Construction - cracks, analyzer,
turbidimeter $120,000 $120,000
Construction - sulfite meter, covers $60,000 $60,000
Total $0 $120,000 $0 $0 $60,000 $0 $180,000
REQUIRED Sewer Capital Fund $120,000 $0 $0 $60,000 $0 $180,000
PROJECT
FUNDING
Total $0 $120,000 $0 $0 $60,000 $0 $180,000
Annual O & M:
Data Source:
Item Total
Description: Repair Cracks in chlorine contact chambers, repalce chlorine analyzer, replace turbidity meter, replace sulfite meter, additional covers to address algae growth Justification: Per recommendation of InfraMark and NexGen report Comments:
PROJECT DATA FORM
SS-024 Chlorine Contact Chamber Improvements
Location: Wastewater Treatment Plant Project Type: Wastewater Treatment Department: Public Works City of Willows
Five Year Capital Improvement Program
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 38 121
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $0
COST
Construction - underground sodium
bisulfite lines, recoat canopy structure,
tepid water for eyewash
$140,000 $140,000
Construction - replace storage
tanks/sensors $60,000 $60,000
Total $0 $0 $0 $140,000 $60,000 $0 $200,000
REQUIRED Sewer Capital Fund $0 $0 $140,000 $60,000 $0 $200,000
PROJECT
FUNDING
Total $0 $0 $0 $140,000 $60,000 $0 $200,000
Annual O & M:
Data Source:
Item Total
Description: Underground existing above-ground sodium bisulfite lines, replace checkical storage tanks/level sensors, remove corrosion and recoate metal canopy structure, add tepid water system for emergency eyewash
Justification: Per recommendation of InfraMark and for safety Comments:
PROJECT DATA FORM
SS-025 Chemical Storage and Pipelines
Location: Wastewater Treatment Plant Project Type: Wastewater Treatment Department: Public Works City of Willows
Five Year Capital Improvement Program
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 39 122
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $15,000 $15,000
COST Construction $70,000 $70,000
Total $0 $0 $0 $85,000 $0 $0 $85,000
REQUIRED Sewer Capital Fund $0 $0 $85,000 $0 $0 $85,000
PROJECT
FUNDING
Total $0 $0 $0 $85,000 $0 $0 $85,000
Annual O & M:
Data Source:
Item Total
Description: Install housing structure over existing sodium bisulfite injection system Justification: Per recommendations from InfraMark
Comments:
PROJECT DATA FORM
SS-026 Sodium Bisulfite injection System Housing Structure Location: Wastewater Treatment Plant Project Type: Wastewater Treatment Department: Public Works City of Willows
Five Year Capital Improvement Program
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 40 123
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $0
COST Construction $30,000 $30,000
Total $0 $0 $30,000 $0 $0 $0 $30,000
REQUIRED Sewer Capital Fund $0 $30,000 $0 $0 $0 $30,000
PROJECT
FUNDING
Total $0 $0 $30,000 $0 $0 $0 $30,000
Annual O & M:
Data Source:
Item Total
Description: Miscellaneous site safety improvements (hose bibs at aeration basins, remove curb tripping hazards) Justification: Per recommendations from InfraMark
Comments:
PROJECT DATA FORM
SS-027 Wastewater Treatment Plan Safety Improvements
Location: Wastewater Treatment Plant Project Type: Wastewater Treatment Department: Public Works City of Willows
Five Year Capital Improvement Program
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 41 124
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Construction - well house $6,000 $6,000
COST Construction - Headworks $48,000 $45,000 $93,000
Construction Blower Building $25,000 $25,000
Construction Aeration basin $29,000 $100,000 $129,000
Construction - effluent pump station $7,000 $7,000
Construction - tertiary filtration $68,000 $10,000 $78,000 Total $0 $36,000 $54,000 $93,000 $155,000 $0 $338,000
REQUIRED Sewer Capital Fund $36,000 $54,000 $93,000 $155,000 $0 $338,000
PROJECT
FUNDING
Total $0 $36,000 $54,000 $93,000 $155,000 $0 $338,000
Annual O & M:
Data Source:
Wastewater Treatment Department:
City of Willows
Five Year Capital Improvement Program
PROJECT DATA FORM
SS-029 WWTP Upgrades
Description: Upgrade equipment at the well house, headworks, blower building, aeration basin, effluent pump station and tertiary filtration Justification: Per NexGen report
Comments:
Location: Project Type:
Item Total
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 42 125
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $10,000 $10,000
COST Construction $75,000 $75,000
CM/Inspection $11,250 $11,250
Total $0 $0 $10,000 $86,250 $0 $0 $96,250
REQUIRED Unfunded $0 $10,000 $86,250 $0 $0 $96,250
PROJECT
FUNDING
Total $0 $0 $10,000 $86,250 $0 $0 $96,250
Annual O & M:
Data Source:
Item Total
Description: Replace non-functioning pumps
Justification: to prevent flooding
Comments:
PROJECT DATA FORM
SD 001 Syphon Pump Station Upgrades
Location: Jenson Park Project Type: Storm Drain Department: Public Works City of Willows
Five Year Capital Improvement Program
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 43 126
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $10,000 $10,000
COST Construction - City Hall HVAC unit $15,000 $15,000 Construction - Library HVAC units $70,400 $70,400
Construction - door replacements $100,000
Total $0 $195,400 $0 $0 $0 $0 $195,400
REQUIRED Dev. Imp. Fees: Library $24,354 $0 $0 $0 $0 $24,354 PROJECT California State Library Grant $47,168
FUNDING CDBG Funding $123,878
Total $0 $195,400 $0 $0 $0 $0 $195,400
Annual O & M:
Data Source:
Item Total
Description: Replace one City Hall HVAC unit and 3 HVAC units on library roof; replace City Hall and Library main doors Justification: HVAC units are from the 1980's and need replacing; City Hall and Library doors are out of compliance with ADA standards Comments:
PROJECT DATA FORM
CTYH-001 City Hall Improvements
Location: 201 N. Lassen St. Project Type: Administration Services Department: Public Works City of Willows
Five Year Capital Improvement Program
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 44 127
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Construction $15,000 $0 $0 $0 $0 $15,000
COST
Total $0 $15,000 $0 $0 $0 $0 $15,000
REQUIRED General Fund $7,500 $0 $0 $0 $0 $7,500
PROJECT Sewer Capital Fund $7,500 $7,500
FUNDING
Total $0 $15,000 $0 $0 $0 $0 $15,000
Annual O & M:
Data Source:
Item Total
Description: Install safety fencing and gates at the Corporation Yard Justification: Security
Comments:
CORP-001 Corporation Yard Fencing
Location: City Corporation Yard Project Type: Corporation Yard Department: Public Works City of Willows
Five Year Capital Improvement Program
PROJECT DATA FORM
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 45 128
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $0
COST Construction $50,000 $50,000
Total $0 $50,000 $0 $0 $0 $0 $50,000
REQUIRED General Fund $50,000 $0 $0 $0 $0 $50,000
PROJECT
FUNDING
Total $0 $50,000 $0 $0 $0 $0 $50,000
Annual O & M:
Data Source:
PARK-001 Jensen Park Upgrades
Location: Jensen Park
Comments:
Park & Recreation Department: Public Works
City of Willows
Five Year Capital Improvement Program
PROJECT DATA FORM
Project Type:
Item Total
Description: Reroof the gazebo; replace siding on sheds Justification: Replace aging/failing facility
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 46 129
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $216,000 $216,000 $432,000
COST Environmenal $5,000 $5,000
Park and pathway upgrades $2,699,000 $2,699,000
Pool Improvements $843,000 $843,000
CM/Inspection $432,000 $432,000
Total $0 $216,000 $4,195,000 $0 $0 $0 $4,411,000
REQUIRED CCLGP Grant Fund $216,000 $3,818,000 $0 $0 $0 $4,034,000 PROJECT Prop 68 Funds $177,000 $177,000
FUNDING County Contribution $200,000 $200,000
Total $0 $216,000 $4,195,000 $0 $0 $0 $4,411,000
Annual O & M:
Data Source:
Item Total
Description:
Install sidewalk around the perimeter of the park; replace asphalt pathways inside of the park; provide pathway lighting; install lighting at tennis courts; resurface tennis courts; convert 2 tennis courts to pickleball courts; install solar on changing room roof; construc shade structure and provide solar on shade structure; Upgrade pool mechanical equipment; Rehab/install new deck; bring exisitng pool facilities into compliance with recent regulations; upgrade disinfection equipment Justification: Per Aquatic Facility Report - May 2022 and Clean CA Grant application Comments:
PROJECT DATA FORM
PARK-002 Sycamore Park Improvements
Location: Sycamore Park Project Type: Park & Recreation Department: Public Works City of Willows
Five Year Capital Improvement Program
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 47 130
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Firefighting PPE $10,500 $10,500 $10,500 $10,500 $10,500 $52,500 COST Hose/Nozzles $2,000 $2,000 $2,000 $2,000 $2,000 $10,000 Total $0 $12,500 $12,500 $12,500 $12,500 $12,500 $62,500 REQUIRED General Fund $0 $12,500 $12,500 $12,500 $12,500 $50,000 PROJECT Unfunded $12,500 $12,500
FUNDING
Total $0 $12,500 $12,500 $12,500 $12,500 $12,500 $62,500 Annual O & M:
Data Source:
Item Total
Description:
Radios - portable handheld radios are old and non-functioning. Current radios will not function with the new County Radio infrastructure; mobile radio for C-1 Command vehicle needs replacing; 3 pagers needed for volunteers; 14 Self Contained Breathing Apparatus are 20 years old, non-compliant and unsafe; existing thermal imaging camera is old and no longer serviceable - needed to search for victims and downed firefighters during structure fires; 2 new Automated External Defibrillator are needed to replace 2 old non compliant units; existing structural firefighting PPE's are old, ill fitting and in need of replacement; 2,500' of 2-1/2" hose and 5,000' of 1-3/4" hose is needed for increased fire flows at incidents allowing for quicker incident stabilization and will bring WFD in line with industry standards (current equipment cannot achieve minimum NFPA fire flows with initial attack lines.) Justification: Fire and Life Safety
Comments:
PROJECT DATA FORM
FIRE-001 Equipment Upgrades
Location: Fire Department Project Type: Fire Services Department: Fire City of Willows
Five Year Capital Improvement Program
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 48 131
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Fire Truck E-2 $800,000 $800,000
COST Fire Truck E-4 $1,200,000 $1,200,000
Capital Reserve Fund $150,000 $150,000 $150,000 $150,000 $150,000 $750,000 Total $0 $150,000 $150,000 $150,000 $950,000 $1,350,000 $2,750,000 REQUIRED Unfunded $150,000 $150,000 $150,000 $950,000 $1,350,000 $2,750,000
PROJECT
FUNDING
Total $0 $150,000 $150,000 $150,000 $950,000 $1,350,000 $2,750,000 Annual O & M:
Data Source:
Item Total
Description: Fire Truck E-2 will need to be replaced in 2024. Truck T-4 will need to be replaced in 2029 at a cost of $2 million. This fund is set up to prepare for the expenditures and ease expenditures from the General Fund. Grant funds will be sought for at least partial funding Justification: Fire and Life Safety
Comments:
Location: Fire Department Project Type: Fire Services Department: Fire City of Willows
Five Year Capital Improvement Program
PROJECT DATA FORM
FIRE-002 Fire Truck Replacement
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 49 132
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Re-roof $100,000 $100,000
COST Station Alerting System $50,000 $50,000
Security Cameras $10,000 $10,000
Apparatus Bay floor resurfacing $30,000 $30,000
Commercial air conditioning unit $40,000 $40,000
Accessibility improvements $100,000 $100,000
Concrete Apparatus aprons $100,000 $100,000
Kitchen remodel $40,000 $40,000
Bathroom remodels $55,000 $55,000
Dorm Remodel $15,000 $15,000
Total $0 $0 $0 $0 $0 $540,000 $540,000
REQUIRED Unfunded $0 $0 $0 $0 $540,000 $540,000
PROJECT
FUNDING
Total $0 $0 $0 $0 $0 $540,000 $540,000
Annual O & M:
Data Source:
Location: 445 S. Butte Street Project Type:
Item Total
Fire Chief
Description: Fire Station Improvements including: new roof; Station Alerting system; security cameras; Apparatus Bay floor resurfacing; commercial air conditioning unit; accessibility improvements; concrete apparatus aprons; kitchen remodel; Day Room and Dorm Room bathroom remodels; and Dorm Room Remodel Justification: Aging, worn out and outdated structure
Comments:
Fire Services Department: Fire
City of Willows
Five Year Capital Improvement Program
PROJECT DATA FORM
FIRE-003 Fire Station Improvements
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 50 133
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $195,000 $195,000
COST Construction $975,000 $975,000
Total $0 $0 $0 $0 $0 $1,170,000 $1,170,000
REQUIRED Unfunded $0 $0 $0 $0 $1,170,000 $1,170,000
PROJECT
FUNDING
Total $0 $0 $0 $0 $0 $1,170,000 $1,170,000
Annual O & M:
Data Source:
Item Total
Description: Construction of a training center to include classrooms, a training tower, a drafting pit for pump testing and all weather surface Justification: Needed training center to adequately train staff Comments:
PROJECT DATA FORM
FIRE-004 Training Center
Location: 445 S. Butte Street Project Type: Fire Services Department: Fire Department City of Willows
Five Year Capital Improvement Program
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 51 134
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Building Expansion $1,635,802 $1,635,802
COST Library Books $493,906 $493,906
Computer Workstations $6,207 $6,207
ADA Improvements $25,000 $25,000
Total $0 $25,000 $0 $0 $0 $2,135,915 $2,160,915
REQUIRED Dev. Imp. Fees: Library $25,000 $0 $0 $0 $2,135,915 $2,160,915
PROJECT
FUNDING
Total $0 $25,000 $0 $0 $0 $2,135,915 $2,160,915
Annual O & M:
Data Source:
Development Impact Fee Improvements - Library
Comments: Dollar amounts from 2008 Development Impact Fee program has been indexed from 2008 figures to 2022 figures using ENR Construction Cost Index Administration Services Department:
City of Willows
Five Year Capital Improvement Program
PROJECT DATA FORM
DIF-001
Location: City Library Project Type:
Item Total
Description: Per the 2008 Development Impact Fee Report, as the population of the City grows, Library Impact Fees are charged for expansion of the library building, purchase of library books and purchase of additional computer workstations
Justification: Per 2008 Development Impact Fee Study
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 52 135
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Solar lights $172,800 $172,800
COST New softball fields $238,320 $238,320
bike paths/BMX course $43,200 $43,200
warm-up area for pitchers $1,440 $1,440
Coin operated lights $403,200 $403,200
Pathways $201,600 $201,600
Trees $28,800 $28,800
2 soccer fields $208,800 $208,800
Land purchase $705,600 $705,600
Total $0 $0 $0 $0 $0 $2,003,760 $2,003,760
REQUIRED Dev. Imp. Fees: Park & Rec. $0 $0 $0 $0 $2,003,760 $2,003,760
PROJECT
FUNDING
Total $0 $0 $0 $0 $0 $2,003,760 $2,003,760
Annual O & M:
Data Source:
Park & Recreation Department: Public Works
City of Willows
Five Year Capital Improvement Program
PROJECT DATA FORM
DIF-002 Development Impact Fees - Parks and Recreation
Description: Per the 2008 Development Impact Fee Report, as the population of the City grows, the City Parks will need to be improved and expanded. Improvements include solar light at play equipment/paths; new softball fields; bike paths/BMX course; warm-up area for pitchers; coin operated softball lights; pathways; trees; 2 soccer fields; land purchase for new park.
Justification: Per 2008 Development Impact Fee Study
Comments: Dollar amounts from 2008 Development Impact Fee program has been indexed from 2008 figures to 2022 figures using ENR Construction Cost Index Location: City Wide Project Type:
Item Total
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 53 136
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design/Construction $2,500,000 $2,500,000
COST
Total $0 $0 $0 $0 $0 $2,500,000 $2,500,000
REQUIRED Dev. Imp. Fees: Freeway Interchange $0 $0 $0 $0 $2,500,000 $2,500,000
PROJECT
FUNDING
Total $0 $0 $0 $0 $0 $2,500,000 $2,500,000
Annual O & M:
Data Source:
City of Willows
Five Year Capital Improvement Program
PROJECT DATA FORM
DIF-003 Development Impact Fee Freeway Interchange
Location: Wood Street/I-5 Project Type: Street Improvements Department: Public Works Description: Per the 2008 Development Impact Fee Report, as the population of the City grows, the southbound off-ramps and signalization will need to be modified.
Justification: Per 2008 Development Impact Fee Study
Comments: Dollar amounts from 2008 Development Impact Fee program has been indexed from 2008 figures to 2022 figures using ENR Construction Cost Index Item Total
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 54 137
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Tehama at Sycamore - turn lane/signal $284,515 $284,515 COST Tehama - Cedar to Rd. 53 - 4 lanes $569,029 $569,029 Tehama at GCID canal - bridge modif. $872,512 $872,512
Tehama at Rd. 53 rt. Turn lane $75,870 $75,870
Tehama at Rd. 53 intersection $94,838 $94,838
Road 53 westbound rt. Turn lane $189,677 $189,677
Sacramento at GCID canal - brdg. mod. $3,034,823 $3,034,823 Total $0 $0 $0 $0 $0 $5,121,263 $5,121,263
REQUIRED Dev. Imp. Fees: Streets $0 $0 $0 $0 $5,121,263 $5,121,263
PROJECT
FUNDING
Total $0 $0 $0 $0 $0 $5,121,263 $5,121,263
Annual O & M:
Data Source:
City of Willows
Five Year Capital Improvement Program
PROJECT DATA FORM
DIF- 004 Development Impact Fees Streets and Traffic
Location: City-wide Project Type: Street Improvements Department: Public Works Description: Per the 2008 Development Impact Fee Report, as the population of the City grows, certain street improvements will be needed. Improvements to Tehama intersections at Sycamore, cedar to Rd. 53, at the GCID canal (bridge), Rd. 53; Sacramento at the GCID canal (bridge) Justification: Per 2008 Development Impact Fee Study
Comments: Dollar amounts from 2008 Development Impact Fee program has been indexed from 2008 figures to 2022 figures using ENR Construction Cost Index Item Total
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 55 138
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Police Station Modifications $1,109,883 $1,109,883 COST Vehicles $232,755 $232,755
Total $0 $0 $0 $0 $0 $1,342,638 $1,342,638
REQUIRED Dev. Imp. Fees: Police $0 $0 $0 $0 $1,342,638 $1,342,638
PROJECT
FUNDING
Total $0 $0 $0 $0 $0 $1,342,638 $1,342,638
Annual O & M:
Data Source:
City of Willows
Five Year Capital Improvement Program
PROJECT DATA FORM
DIF - 005 Development Impact Fee Police
Location: Police Department Project Type: Police Services Department: Police Description: Per the 2008 Development Impact Fee Report, as the population of the City grows, certain improvements will be needed to the Police Department to support the population. These include expansion of the police station and purchase of vehicles Justification: Per 2008 Development Impact Fee Study
Comments: Dollar amounts from 2008 Development Impact Fee program has been indexed from 2008 figures to 2022 figures using ENR Construction Cost Index Item Total
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 56 139
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Fire Station Expansion $1,803,026 $1,803,026
COST Outfit new structure engine $620,680 $620,680
Outfit new engine $310,340 $310,340
Self Contained Breathing Apparatus $23,276 $23,276
Total $0 $0 $0 $0 $0 $2,757,321 $2,757,321
REQUIRED Dev. Imp. Fees: Fire $0 $0 $0 $0 $2,757,321 $2,757,321
PROJECT
FUNDING
Total $0 $0 $0 $0 $0 $2,757,321 $2,757,321
Annual O & M:
Data Source:
City of Willows
Five Year Capital Improvement Program
PROJECT DATA FORM
DIF - 006 Development Impact Fees Fire
Location: Fire Department Project Type: Fire Services Department: Fire Department Description: Per the 2008 Development Impact Fee Report, as the population of the City grows, certain improvements will be needed to the Fire Department to support the population. These include expansion of the fire station, outfitting of a new structure engine, outfitting of a new engine and a self contained breathing apparatus.
Justification: Per 2008 Development Impact Fee Study
Comments: Dollar amounts from 2008 Development Impact Fee program has been indexed from 2008 figures to 2022 figures using ENR Construction Cost Index Item Total
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 57 140
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT New development share of WWTP* $0 $0 $0 $0 $2,322,698 $2,322,698 COST
Total $0 $0 $0 $0 $0 $2,322,698 $2,322,698
REQUIRED Dev. Imp. Fees: Wastewater* $0 $0 $0 $0 $2,322,698 $2,322,698
PROJECT
FUNDING
Total $0 $0 $0 $0 $0 $2,322,698 $2,322,698
*
Data Source:
PROJECT DATA FORM
Comments:
DIF - 007 Development Impact Fees Wastewater
Dollar amounts from 2008 Development Impact Fee program has been indexed from 2008 figures to 2022 figures using ENR Construction Cost Index Location: Wastewater Treatment Plant Project Type: Wastewater Treatment Department:
Description: Per the 2008 Development Impact Fee Report, the WWTP was expanded in 2007 and a portion of the expansion should be paid for by new development.
Justification: Per 2008 Development Impact Fee Study
Public Works
City of Willows
Five Year Capital Improvement Program
Item Total
Note: developmen impact fees for wastewater are intended to as payback for the WWTP expansion completed in 2008. All wastewater development impact fees collected in any given year are used to pay down existing debt.
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 58 141
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT City-wide storm drain improvements $481,019 $481,019 COST
Total $0 $0 $0 $0 $0 $481,019 $481,019
REQUIRED Dev. Imp. Fees: Storm Drain $0 $0 $0 $0 $481,019 $481,019
PROJECT
FUNDING
Total $0 $0 $0 $0 $0 $481,019 $481,019
Annual O & M:
Data Source:
City of Willows
Five Year Capital Improvement Program
PROJECT DATA FORM
DIF - 008 Development Impact Fee Storm Drain
Location: City Wide Project Type: Storm Drain Department: Public Works Description: Per the 2008 Development Impact Fee Report, as the population grows there will be impacts city-wide to the storm drain system. These funds are to be used to modify the City-wide system.
Justification: Per 2008 Development Impact Fee Study
Comments: Dollar amounts from 2008 Development Impact Fee program has been indexed from 2008 figures to 2022 figures using ENR Construction Cost Index Item Total
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 59 142
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Administrative costs for program $3,000 $3,000 $3,000 $836,930 $845,930 COST Development Impact Fee Update $100,000 $100,000
Total $0 $0 $103,000 $3,000 $3,000 $836,930 $945,930
REQUIRED Dev. Imp. Fees: Admin. $0 $103,000 $3,000 $3,000 $836,930 $945,930
PROJECT
FUNDING
Total $0 $0 $103,000 $3,000 $3,000 $836,930 $945,930
Annual O & M:
Data Source:
City of Willows
Five Year Capital Improvement Program
PROJECT DATA FORM
DIF - 009 Development Impact Fees Admin
Location: City wide Project Type: Administration Services Department: Public Works Description: Per the 2008 Development Impact Fee Report, the Development Impact Fee program has costs associated with administering, overseeing and updating the impact fee program.
Justification: Per 2008 Development Impact Fee Study
Comments: Dollar amounts from 2008 Development Impact Fee program has been indexed from 2008 figures to 2022 figures using ENR Construction Cost Index Item Total
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 60 143
Project Number: Project Name:
Prerequisite:
Previous FY FY FY FY FY 2027
Appropriation 2023-24 2024-25 2025-26 2026-27 & Beyond
PROJECT Design $0
COST Construction $556,527 $556,527
CM/Inspection $71,264 $71,264
Total $0 $627,791 $0 $0 $0 $0 $627,791
REQUIRED ARPA Funds $627,791 $627,791
PROJECT
FUNDING
Total $0 $627,791 $0 $0 $0 $0 $627,791
Annual O & M:
Data Source:
Public Works
City of Willows
Five Year Capital Improvement Program
PROJECT DATA FORM
WA-001 South Tehama Water Main Extension
Location: S. Tehama from end of existing line to Road 57 Project Type: Water System Department:
Item Total
Description: Installation of approximately 2,630 linear feet of new 12-inch water main extending from the end of the existing water main south of Harvest Drive to Road 57 Justification: This section of watermain is needed in order for the City to give the water system in the southern portion of the City to Cal Water Comments:
F:\Projects\Willows\CIP\FY 2023-24\CIP 2023-28 Master Data 20231206.xls 12/6/2023 61 144
Agenda Item #7b.
_____________________________________________________________________ Date: December 12, 2023
To: Honorable Mayor and Councilmembers
From: Marti Brown, City Manager
Carolyn Walker, City Attorney
Subject: Law Enforcement Services Agreement
Recommendation:
Review and approve the proposed law enforcement services contract with the Glenn County Sheriff’s Office.
Rationale for Recommendation:
The City of Willows currently has a temporary law enforcement agreement with the Glenn County Sheriff’s Office through December 31, 2023. The City needs law enforcement services and, therefore, needs a new contract with the Sheriff’s Office until the City is able to rebuild its police department.
Background:
After four months of negotiations from June to October 2023, the City and the Glenn County Sheriff’s Office agreed upon a temporary law enforcement agreement from July 1 through December 31, 2023.
Since then, the Sheriff’s Office and the City have been negotiating a longer-term agreement while the City rebuilds its police department.
Discussion & Analysis:
Since negotiating and approving the recent temporary law enforcement agreement, the City and Sheriff’s Office have negotiated a new longer-term contract from January 1, 2024, through June 30, 2026, pending Willows City Council and Glenn County Board of Supervisors approval.
In contrast to prior proposals, the new agreement reduces annual costs for the first two fiscal years by more than $.5 million – significantly reducing the City’s structural deficit and helping the city to better prepare to rebuild its police department. The City appreciates the partnership and cooperation of the Glenn County Sheriff’s Office to develop an affordable agreement.
While not included at the time of the Council agenda posting, the new proposed law enforcement agreement (Attachment 1) will be posted before the December 12 City Council meeting, or the item will be continued to a later meeting. Once the draft agreement is agreed to by the staff of both agencies, it will be posted on the City’s website and the e-distribution list will be notified. 145
Fiscal Impact:
According to the tentative agreement, the cost of law enforcement services through June 30, 2026, is as follows:
FY 2023-24 - $2,000,000
FY 2024-25 - $2,000,000
FY 2025-26 - $2,355,000
Attachment:
Attachment 1: Law Enforcement Agreement with Glenn County Sheriff’s Office (forthcoming) 146
Agenda Item #7c.
_ ______________________________________________________________ Date: December 12, 2023
To: Honorable Mayor and Councilmembers
From: Amos Hoover, City Clerk
Marti Brown, City Manager
Subject: Election of Mayor and Vice Mayor
Recommendation:
Accept nominations and elect a Mayor and Vice Mayor to preside over the City Council for the 2024 calendar year.
Rationale for Recommendation:
According to the City of Willows Administrative Procedure and Policy Number 1-7, the City Council elects a Mayor and Vice-Mayor in December of each calendar year.
Background:
Consistent with City policy, the City of Willows City Council historically elects a Mayor and ViceMayor in December to preside over the Council in the following calendar year.
Discussion & Analysis:
The term of office for the newly selected Mayor and Vice-Mayor will run from January 1, 2024, through December 31, 2024, unless otherwise selected by the Council to serve an additional term.
Fiscal Impact:
There is no fiscal impact.
147
Agenda Item #7d.
_______________________________________________________________ Date: December 12, 2023
To: Honorable Mayor and Councilmembers
From: Amos Hoover, City Clerk
Marti Brown, City Manager
Subject: 2024 City Council Committee Appointments
Recommendation:
Appoint Councilmembers to City Committees and Boards for the 2024 calendar year.
Rational for Recommendation:
Consistent with past precedent and practice, the Council appoints Councilmembers to City Boards and Committees annually and/or on an as need basis in December of each calendar year.
Background:
Attached for Council review and consideration is a list of the various committees that Councilmembers serve on as city representatives.
Discussion & Analysis:
The appointments of the primary representative(s) and alternate(s) to specific committees are reviewed annually by the Council. Consistent with past practice, the Mayor or Vice-Mayor, with the concurrence of the Council, initiates recommendations for both continued and new appointments.
Fiscal Impact:
There is no fiscal impact.
Attachments:
Attachment 1: Profile Summary of Willows City Council Boards and Committees Attachment 2: 2023 Committee Appointments
148
Attachment 1
1 PROFILE SUMMARY OF WILLOWS CITY COUNCIL COMMITTEES
Airport Land Use Committee
The Airport Land Use Commission (ALUC) ensures compatible land uses in vicinity of all new airports and vicinity of existing airports; provides for orderly development of air transit, protects public health, safety and welfare; prepares and adopts the airport land use plan; and reviews plans, regulations, and other actions of local agencies and airport operators. There is no institutional knowledge regarding the last time this committee convened (e.g., more than five years).
Glenn County Waste Management Regional Agency
The Waste Management Regional Agency was established in 1998 by a Joint Powers Agreement between County of Glenn and the Cities of Orland and Willows for the purpose of combining disposal and diversion quantities for determining compliance with AB 939 to allow for the efficient operation of diversion programs on a region-wide basis and:
▪ To assume the responsibilities of the County and the cities for implementation of the multijurisdictional Source Reduction and Recycling Element (SRRE), Household Hazardous Waste Element (HHWE), and the Non disposal Facility Element (NDFE) adopted by the County and the cities and any additional related elements or plans that may be required by state law including the Countywide Siting element (SE) and the Summary Plan (SP); ▪ To revise, as necessary, any existing elements;
▪ To prepare any new subsequent elements;
▪ To serve as the single agency responsible for the local approval and public review process of these elements;
▪ To prepare the annual reports for the reporting of progress toward AB 939 division goals; and ▪ To serve as the agency responsible for compiling the disposal information from haulers and facility operators for compliance with PRC Sections 41780 and 41821.5.
The Waste Management Regional Agency is governed by a Board of Directors consisting of Supervisors from the County and a City Council member from each of the two Cities - Orland and Willows - who are appointed by their respective Board of Supervisors and City Councils.
For more information:
https://www.countyofglenn.net/dept/public-works/solid-waste-recycling/about-us Glenn County Transportation Commission
The Glenn County Transportation Commission is a regional transportation planning agency that discusses Glenn County’s regional transportation planning and policy issues.
For more information:
https://www.countyofglenn.net/committee/local-transportation-commission/welcome 149
2 Regional Transit Committee
A Joint Powers Authority (under the umbrella of the Glenn County Transportation Commission) that oversees the County’s transit system (e.g., Glenn Ride).
For more information:
https://www.countyofglenn.net/committee/regional-transit-committee/welcome Local Agency Formation Commission (LAFCO)
LAFCO is a state mandated local agency that oversees boundary changes to cities and special districts, the formation of new agencies including incorporation of new cities, and the formation of local government agencies to preserve agricultural and open space lands, and to discourage urban sprawl.
The Glenn Local Agency Formation Commission (LAFCO) was formed when the State Legislature passed the Knox-Nisbet Act of 1963. The law has been updated from time to time, most recently as the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000.
For more information:
https://www.countyofglenn.net/committee/local-agency-formation-commission/welcome City Select Committee
The City Select Committee includes the mayors of both the Cities of Orland and Willows to appoint city representatives to countywide boards, commissions, committees and agencies. This committee typically meets once per year in January to make appointments.
For more information:
https://www.countyofglenn.net/committee/city-selection-committee/welcome Countywide Mosquito & Vector Committee
The Glenn County Mosquito & Vector Control District is a special district governed by a 5-member board of trustees that set policy for the District. The main functions of the District are to control the threat of mosquito-borne diseases and to reduce nuisance mosquito populations using sound abatement methods that minimize risk to the environment and the public. There is no institutional knowledge regarding the last time this committee convened.
For more information:
https://www.countyofglenn.net/dept/health-human-services/public-health/services/mosquito-andvector-control Finance Committee
This Committee has never been defined and codified in any city policy documents. Should the Council wish to continue the formation of this committee, a policy document needs to be developed that defines the roles and responsibilities of the Committee and its members. Staff recommends leaving these appointments vacant until the Council establishes a policy for this committee. 150
3 Glenn-Colusa Irrigation District (GCID) - Voting Delegate GCID is dedicated to providing reliable, affordable water supplies to its landowners and water users, while ensuring the environmental and economic viability of the region. As the largest irrigation district in the Sacramento Valley. The District fulfills its mission of efficiently and effectively managing and delivering water through an ever-improving delivery system and responsible policies while maintaining a deep commitment to sustainable practices. This delegate position is for one Councilmember to vote on behalf of the entire Council to elect a representative to the Board who will represent the Willows area. It is unclear when this delegate position was last actively used or needed. There is no institutional knowledge regarding the last time that the City played a role in voting for a District delegate.
For more information:
https://www.gcid.net/
League Legislative Delegate
The Council delegate votes at the League of California Cities Annual Conference on behalf of the entire Council and City concerning legislative policy matters that the League of California Cities proposes lobbying on and/or initiating with the Governor and/or State Legislature.
Library Board Liaison
The Council Library Board liaison is a non-voting delegate who attends the Library Board meetings and acts as a liaison between the Council and the Board Trustees. 3CORE (Formally known as Tri-Counties Economic Development Committee) The goal of Tri-County Economic Development is to help communities expand their local economies and create jobs. There is no institutional knowledge as to when this committee last convened.
Community Development Block Grant (CDBG) Loan Committee The CDBG Loan Committee oversees the City’s former loan program. Currently, there are no CDBG loan funds. There are nine outstanding CDBG home loans, but there are no duties for the committee to oversee. There is no institutional knowledge re: when this committee last convened.
Public Safety Committee (Police & Fire)
This Council Committee meets on an as need basis to discuss public safety issues in the city including policing, fire safety, street safety, etc…
City & Counties Economic Development Steering Committee Council Liaison to the County’s Steering Committee to review and monitor the economic development activities of the California State Association of Counties (CSAC). There is no institutional knowledge re:
when this committee last convened.
151
4 For more information:
https://www.countyofglenn.net/committee/cities-county-economic-developmentcommittee/welcome Sustainable Groundwater Management Act (SGMA) Board Committee The Water Resources Program is responsible for disseminating information, facilitating outreach, and encouraging involvement in groundwater and water resource activities in Glenn County. This committee oversees the implementation of the SGMA and provides recommendations.
For more information:
https://www.countyofglenn.net/dept/planning-community-development-services/waterresources/welcome 152
WILLOWS CITY COUNCIL 2023 COMMITTEE APPOINTMENTS
COMMITTEE MEMBER(S) MEETING
DATES/TIME
TERM
EXPIRES
Airport Land Use Committee Mayor No regular meetings 12/2023 Glenn County Waste
Management Regional Agency
(1 member, 1 alternate)
Sprague
Hansen (Alternate)
Quarterly, Third
Thursday@ 10:30AM 12/2023
Regional Transit Committee
(2 members, 1 alternate)
Hansen
Sprague
Hutson (Alternate)
Monthly, Third
Thursday @ 9am 12/2023
Transportation Commission
(1 Member and 1 alternate)
Hansen
Sprague (Alternate)
Monthly, Third
Thursday, following
Transit Committee
meeting
12/2023
LAFCO
(1 member, 1 alternate)
Mayor
Vodden (Alternate)
As needed, second
Monday 12/2023
City Select Committee Mayor Annually in January 12/2023 Countywide Mosquito &
Vector District
Vince Holvick
Mayor (Alternate)
As needed 6/2023
Finance Committee
(2 members)
Mayor
Vodden
As needed
12/2023
GCID Voting Delegate
(Mayor)
Mayor As needed 12/2023
League Legislative Delegate
(Mayor)
Mayor @ Annual League
Conference in
September
12/2023
Library Board Hutson Every other month,
Second Thursday @
11:00 am
12/2023
3CORE (Formally known as
Tri-Counties Economic
Development Committee)
(1 member, 1 alternate)
Vodden
Mayor (Alternate)
As needed
12/2023
CDBG Loan Committee
(2 members)
? As needed 12/2023
Law Enforcement Services
Ad Hoc Committee (2
members)
Hansen
Mayor
As needed
12/2023
City & Counties Economic
Development Steering
Committee (2 members)
Mayor
Vodden
As needed
12/2023
Sustainable Groundwater
Management Act (SGMA)
Board Committee (1 member)
Hansen Monthly, First
Monday @ 1:30 PM N/A
Attachment 2
153
Agenda Item #7e.
_____________________________________________________________________ Date: December 12, 2023
To: Honorable Mayor and Councilmembers
From: Amos Hoover, City Clerk
Marti Brown, City Manager
Subject: Planning Commission Appointments
Recommendation:
Direct staff to initiate an open call of applications to appoint two new commissioners to the Planning Commission and appoint two Councilmembers to serve on a Planning Commissioner Appointment Ad Hoc Committee to interview and recommend appointments to the full Council.
Rationale for Recommendation:
The terms for Commissioner Meyers and Commissioner Valencia expire on December 31, 2023.
Background:
On March 28, 2023, the City Council Appointed llanira Valencia and Holly Meyers to positions on the Planning Commission which terms end December 31, 2023.
Discussion & Analysis:
In order to fill the positions on the Planning Commission by the January 17 Planning Commission Meeting, staff recommends the following appointment process schedule:
• December 13 through January 3 – City accepts applications to the Planning Commission
• January 4 and 5 – Ad Hoc Committee reviews applications and interviews applicants
• January 9 – Council appoints new Planning Commissioners • January 17 – Newly appointed Planning Commissioners are sworn in.
Fiscal Impact:
There is no fiscal impact.
154
COMMENTS AND
REPORTS
155
CLOSED SESSION
156