City Council
Gary Hansen, Mayor
Evan Hutson, Vice Mayor
Rick Thomas, Council Member
David Vodden, Council Member
Forrest Sprague, Council Member
City Manager
Marti Brown
City Clerk
Willows City Council
Regular Meeting
October 22, 2024
Willows City Hall
6:00 PM
201 North Lassen Street
Willows, CA 95988
(530) 934-7041
Agenda
Watch the Council meeting online via Zoom: https://us06web.zoom.us/j/81128096707 Remote viewing of the City Council meeting for members of the public is provided for convenience only. In the event that the remote viewing connection malfunctions for any reason, the City Council reserves the right to conduct the meeting without remote viewing.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CHANGES TO THE AGENDA
5. CEREMONIAL MATTERS
a. Proclamation – Veteran’s Day
6. PUBLIC COMMENT & CONSENT CALENDAR FORUM
All matters on the Consent Calendar are considered routine and are approved by one motion and vote, unless Councilmembers or the City Manager first requests that a matter be removed for separate discussion and action. Individuals wishing to address the City Council concerning Consent Calendar items or regarding matters that are not already on the agenda are invited to make oral comments of up to three minutes at this time.
Please address your comments to the Mayor and Councilmembers, and not to staff and/or the audience. By State law, the Council is not permitted to undertake any action or discussion on any item not appearing on the posted agenda. If you have any documentation that you would like distributed to the City Council, please mail it to the City Clerk at 201 North Lassen Street, Willows, CA 95988 or email it to: [email protected]. a. Register Approval
Recommended Action: Approve general checking, payroll, and direct deposit check registers.
Contact: Marti Brown, City Manager, [email protected] b. Minutes Approval
Recommended Action: Approve the October 15, 2024, meeting minutes.
Contact: Marti Brown, City Manager, [email protected]
7. PUBLIC HEARING
All matters in this section of the agenda are formal public hearings and will be acted on individually. Once the Mayor opens the public hearing, members of the public may request to speak. When you are called on by the Mayor, please state your name clearly for the audio recording. If you have any documentation that you would like to be distributed to the Council, please give it to the City Clerk for distribution. 1 Vacant
2 3
CEREMONIAL
MATTERS
4 5
PUBLIC COMMENT &
CONSENT CALENDAR
FORUM
6 Agenda Item #6a.
PERIOD
10/11/2024 TO 10/11/2024
Check Register 54910 TO 54950
Payroll Check Register 40955 TO 40961
Payroll 946 TO 978
APPROVAL DATE 10/22/2024
APPROVED ___________________________________________
7 10/11/2024 10:16:34 AM Page 1 of 8
Payment Register
City of Willows APPKT00310 - 10-11-24 CHECK RUN
-
Bank: Gen Chk - General Checking
Vendor Number
**Void**
Total Vendor Amount
0.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount **Void Check 54941 10/11/2024 0.00
1004
Vendor Number
3CORE
Total Vendor Amount
250.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54910 10/11/2024 250.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1831 RUMIANO LOAN MANAGEMENT- SEPTEMBER 2024 - PLA 10/10/2024 10/10/2024 0.00 250.00 1014
Vendor Number
ACCESS
Total Vendor Amount
91.42 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54911 10/11/2024 91.42
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 11167877 OCTOBER 2024 SHREDDING 10/08/2024 10/08/2024 0.00 91.42 1029
Vendor Number
AFLAC- FLEX ONE
Total Vendor Amount
396.24
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54912 10/11/2024 396.24
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000824 AFLAC DENTAL 09/27/2024 09/30/2024 0.00 107.66 INV0000825 AFLAC CANCER 09/27/2024 09/30/2024 0.00 108.88 INV0000826 AFLAC ACCIDENT 09/27/2024 09/27/2024 0.00 107.32 INV0000827 AFLAC STD 09/27/2024 09/30/2024 0.00 29.12
INV0000829 AFLAC HOSPITAL 09/27/2024 09/30/2024 0.00 29.06 INV0000830 AFLAC VISION 09/27/2024 09/30/2024 0.00 14.20 1052
Vendor Number
AMAZON CAPITAL SERVICES
Total Vendor Amount
219.85
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54913 10/11/2024 219.85
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1RCX-RK7L-CW3J NEW MATERIALS - BOOKS - LIBRARY 10/08/2024 10/08/2024 0.00 219.85 1193
Vendor Number
CALIFORNIA BUILDING STAND
Total Vendor Amount
64.80 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54914 10/11/2024 64.80
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 93024BSASRF JULY - SEPTEMBER 2024 BSASRF 10/10/2024 10/10/2024 0.00 64.80 1243
Vendor Number
CITY OF ORLAND
Total Vendor Amount
26,088.02
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54915 10/11/2024 26,088.02
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 155 LIBRARY DIRECTOR SERV-JULY, AUGUST, SEPT 2024 -LIB 10/08/2024 10/08/2024 0.00 26,088.02 8 Payment Register APPKT00310 - 10-11-24 CHECK RUN
10/11/2024 10:16:34 AM Page 2 of 8
1261
Vendor Number
COMCAST CABLE
Total Vendor Amount
418.23
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54916 10/11/2024 152.94
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8155600290116196-91424 SERVICES FROM 9-19-24 TO 10-18-24 - FIRE 10/08/2024 10/08/2024 0.00 152.94 Check 54917 10/11/2024 265.29
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8155600290115941-92424 SERVICES FROM 9-29-24 TO 10-26-24 - CIVIC CENTER 10/08/2024 10/08/2024 0.00 265.29 1277
Vendor Number
CORNING LUMBER WILLOWS
Total Vendor Amount
45.17 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54918 10/11/2024 45.17
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2409-061972 50' SNAKE - RESTROOM - CIVIC CENTER - PUBLIC WORKS 10/08/2024 10/08/2024 0.00 20.00 2409-063504 2X6 & PHILLIPS BITS - SOFTBALL BACKSTOPS - PW 10/08/2024 10/08/2024 0.00 25.17 1334
Vendor Number
DEPT. OF CONSERVATION
Total Vendor Amount
58.23 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54919 10/11/2024 58.23
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 93024SMIF JULY 2024 - SEPTEMBER 2024 SMIF FEES - ENG 10/10/2024 10/10/2024 0.00 58.23 1463
Vendor Number
GANDY-STALEY OIL CO.
Total Vendor Amount
6,978.52
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54920 10/11/2024 6,978.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 224641 FUEL - PUBLIC WORKS & SEWER 10/08/2024 10/08/2024 0.00 804.40 224642 FUEL - PUBLIC WORKS & SEWER 10/08/2024 10/08/2024 0.00 797.35 87140-53124 FUEL - FIRE 10/10/2024 10/10/2024 0.00 881.56 87140-63024 FUEL - FIRE 10/10/2024 10/10/2024 0.00 2,284.52 87140-73124 FUEL - FIRE 10/10/2024 10/10/2024 0.00 643.42 87140-83124 FUEL - FIRE 10/10/2024 10/10/2024 0.00 421.11 87140-93024 FUEL - FIRE 10/10/2024 10/10/2024 0.00 1,146.16 2458
Vendor Number
GCS ENVIRONMENTAL EQUIPMENT SERVICES INC
Total Vendor Amount
5,709.59
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54921 10/11/2024 5,709.59
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 29239 STREET SWEEPER REPAIR - STREETS - PUBLIC WORKS 10/08/2024 10/08/2024 0.00 5,709.59 2459
Vendor Number
GLENN COUNTY PUBLIC WORKS AGENCY
Total Vendor Amount
168.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54922 10/11/2024 168.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PW25-000533 CCG - 4 COLOR COPIES 48 SQFT - CCG 10/08/2024 10/08/2024 0.00 168.00 1485
Vendor Number
GLENN LOCAL AGENCY FORMAT
Total Vendor Amount
11,803.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54923 10/11/2024 11,803.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount GLENNLAFCO-FY24-25 GLENN LAFCO FISCAL YEAR 2024-25 10/10/2024 10/10/2024 0.00 11,803.00 9 Payment Register APPKT00310 - 10-11-24 CHECK RUN
10/11/2024 10:16:34 AM Page 3 of 8
2441
Vendor Number
JENNIFER BORGMAN
Total Vendor Amount
250.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54924 10/11/2024 250.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 24-055 SYCAMORE PARK DSN K-O CITY FINANCE ED PLAN - CM 10/08/2024 10/08/2024 0.00 250.00 1606
Vendor Number
JEREMY'S PEST STOMPERS
Total Vendor Amount
95.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54925 10/11/2024 95.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1012412 OCTOBER 2024 SERVICE - FIRE 10/08/2024 10/08/2024 0.00 40.00 1042414 OCTOBER 2024 SERVICE - CIVIC CENTER 10/10/2024 10/10/2024 0.00 55.00 1680
Vendor Number
LANNIE'S SEPTIC TANK SERV
Total Vendor Amount
144.79
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54926 10/11/2024 144.79
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 26278 PORTABLE TOILET RENT & SERVICE - PARKS - PW 10/08/2024 10/08/2024 0.00 144.79 1770
Vendor Number
MENDES SUPPLY COMPANY
Total Vendor Amount
193.89
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54927 10/11/2024 193.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount R074711 JANITORIAL SUPPLIES - CIVIC CENTER 10/08/2024 10/08/2024 0.00 193.89 1829
Vendor Number
NCCSIF
Total Vendor Amount
12,822.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54928 10/11/2024 12,822.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2911 FY 24-25 Q2 GENERAL LIABILITY INSURANCE - WC - CW 10/09/2024 10/09/2024 0.00 12,822.25 2373
Vendor Number
ODP BUSINESS SOLUTIONS
Total Vendor Amount
334.97
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54929 10/11/2024 334.97
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 387086486001 TONER, BIND & CLIPS - OFFICE SUPPLIES - CW 10/09/2024 10/09/2024 0.00 286.81 389197263001 BINDER DIVIDERS - OFFICE SUPPLIES - CW 10/10/2024 10/10/2024 0.00 48.16 1143
Vendor Number
PEDRO BOBADILLA
Total Vendor Amount
576.92
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54930 10/11/2024 576.92
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 101124PB RECREATIONAL SERVICES 9-28-24 TO 10-11-24 10/09/2024 10/09/2024 0.00 576.92 2332
Vendor Number
PRENTICE LONG, PC
Total Vendor Amount
12,600.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54931 10/11/2024 12,600.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6995 SERVICES RENDERED THROUGH 9-26-24 10/09/2024 10/09/2024 0.00 9,165.00 6996 N YOLO ST RECEIVERSHIP THROUGH 9-26-24 10/09/2024 10/09/2024 0.00 813.00 6997 CITY SALES TAX THROUGH 9-26-24 10/09/2024 10/09/2024 0.00 1,216.00 6998 POLICE DEPARTMENT ASSESSMENT THROUGH 9-26-24 10/09/2024 10/09/2024 0.00 1,406.00 10 Payment Register APPKT00310 - 10-11-24 CHECK RUN
10/11/2024 10:16:34 AM Page 4 of 8
2393
Vendor Number
RICHARD THOMAS
Total Vendor Amount
456.24
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54932 10/11/2024 456.24
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8224RT RETURNED DIRECT DEPOSIT - REISSUE 10/09/2024 10/09/2024 0.00 228.12 91324RT RETURNED DIRECT DEPOSIT - REISSUE 10/09/2024 10/09/2024 0.00 228.12 2041
Vendor Number
SACRAMENTO VALLEY MIRROR
Total Vendor Amount
386.40
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54933 10/11/2024 386.40
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2432 CA CD BLOCK GRANT 2024 APP - CW 10/10/2024 10/10/2024 0.00 386.40 2044
Vendor Number
SAFETY TIRE SERVICE
Total Vendor Amount
2,478.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54934 10/11/2024 2,478.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 62473 REPAIRS - FIRE TRUCK #14 - FIRE 10/09/2024 10/09/2024 0.00 1,487.06 62507 REPAIRS - 2019 HENDRICKSON FIRETRUCK BASE #3 10/09/2024 10/09/2024 0.00 991.44 2056
Vendor Number
SCALVINI TIRE & AUTO
Total Vendor Amount
3,025.63
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54935 10/11/2024 3,025.63
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 34398 REPAIRS & MAINTENANCE 2018 F250 - FIRE 10/09/2024 10/09/2024 0.00 2,540.37 34399 REPAIRS & MAINTENANCE 2018 F250 - FIRE 10/09/2024 10/09/2024 0.00 485.26 2334
Vendor Number
STREAM IT NETWORKS LLC
Total Vendor Amount
85.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54936 10/11/2024 85.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2024-10000055 OCTOBER 2024 INTERNET - PUBLIC WORKS 10/09/2024 10/09/2024 0.00 85.00 2132
Vendor Number
SUN LIFE FINANCIAL
Total Vendor Amount
1,076.49
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54937 10/11/2024 1,076.49
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5487105-0001-92524 SEPTEMBER 2024 INSURANCE - GAP 10/09/2024 10/09/2024 0.00 1,076.49 1439
Vendor Number
THE FIRST CHOICE COFFEE S
Total Vendor Amount
45.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54938 10/11/2024 45.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1672 OCTOBER 2024 - WATER FILTRATION - FIRE 10/08/2024 10/08/2024 0.00 45.00 2207
Vendor Number
TYLER TECHNOLOGIES, INC
Total Vendor Amount
1,410.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54939 10/11/2024 1,410.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 025-482242 PROJECT MANAGEMENT - INSTALLED ACCOUNTS - CW 10/10/2024 10/10/2024 0.00 250.00 045-486111 PARKS & REC SVCS IMPLENTATION - REC 10/09/2024 10/09/2024 0.00 1,160.00 11 Payment Register APPKT00310 - 10-11-24 CHECK RUN
10/11/2024 10:16:34 AM Page 5 of 8
2232
Vendor Number
US BANK
Total Vendor Amount
4,365.49
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54940 10/11/2024 4,365.49
Payable Number Description Payable Date Due Date Discount Amount Payable Amount BROWN92324-01 VISTAPRINT - POSTCARDS - CITY FIN ED PLAN - CM 10/10/2024 10/10/2024 0.00 130.82 BROWN92324-02 FLIPPING BOOK - CITY FIN ED PLAN - CM 10/10/2024 10/10/2024 0.00 59.00 BROWN92324-03 LEAGUE OF CA CITY - 2024 MUNICIPAL FINANCE - CM 10/10/2024 10/10/2024 0.00 500.00 BROWN92324-04 VISTAPRINT - POSTCARDS - CITY HALL CRAWL CFEP - CM 10/10/2024 10/10/2024 0.00 113.67 BROWN92324-05 AMAZON - DRINK MIX - CITY HALL CRAWL -CFEP - CM 10/10/2024 10/10/2024 0.00 27.95 BROWN92324-06 AMAZON - SUPPLIES - CITY HALL CRAWL - CFEP - CM 10/10/2024 10/10/2024 0.00 48.18 BROWN92324-07 IMPRINT - PENS & LIP BALM - CITY HALL CRAWL - CFEP 10/10/2024 10/10/2024 0.00 378.11 BROWN92324-08 IMPRINT - PENS & LIP BALM - RUSH - CITY CRAWL-CFEP 10/10/2024 10/10/2024 0.00 29.51 BROWN92324-09 THE COOKIE TREE - TOWN HALL MEETING - CITY FIN ED 10/10/2024 10/10/2024 0.00 69.00 BROWN92324-10 CONSERVATION AMBASSADORS - CITY CRAWL - CFEP - CM10/10/2024 10/10/2024 0.00 1,000.00 HOOVER92324-01 DOLLAR TREE - SUPPLIES - CITY CRAWL - CFEP - CM 10/10/2024 10/10/2024 0.00 12.17 HOOVER92324-02 BOARDS GALORE - FOOD - CITY CRAWL - CITY FIN ED PL 10/10/2024 10/10/2024 0.00 193.05 HOOVER92324-03 ALL STAR RENTS - CITY CRAWL - CITY FIN ED PLAN-CM 10/10/2024 10/10/2024 0.00 257.20 HOOVER92324-04 COSTCO - FOOD - CITY CRAWL - CITY FIN ED PLAN - CM 10/10/2024 10/10/2024 0.00 372.41 HOOVER92324-05 ALL STAR RENTS - LOST BALL - CITY CRAWL - CFED-CM 10/10/2024 10/10/2024 0.00 10.77 MEZA92324-01 WALMART - OFFICE SUPPLIES - LIBRARY 10/10/2024 10/10/2024 0.00 29.50 MEZA92324-02 WALMART - OFFICE SUPPLIES - LIBRARY 10/10/2024 10/10/2024 0.00 103.21 MONCK92324-06 CHEVRON - FUEL OES FUNDED - FIRE 10/10/2024 10/10/2024 0.00 100.06 MONCK92324-07 ROCKET - FUEL - OES FUNDED - FIRE 10/10/2024 10/10/2024 0.00 104.94 MONCK92324-08 CHEVRON - FUEL OES FUNDED - FIRE 10/10/2024 10/10/2024 0.00 42.56 MONCK92324-09 CHEVRON - FUEL OES FUNDED - FIRE 10/10/2024 10/10/2024 0.00 52.58 MONCK92324-10 LES SCHWAB TIRES - ALIGNMENT 2018 FORD F250 - FIRE 10/10/2024 10/10/2024 0.00 114.99 MOORE92324-01 WALMART.COM - SUPPLIES - CITY CRAWL - CITY FIN ED 10/10/2024 10/10/2024 0.00 52.79 MOORE92324-02 CALPERS - PARKING - ED FORUM - FINANCE 10/10/2024 10/10/2024 0.00 10.00 MOORE92324-03 SOUTHWEST - FLIGHT CALPERS CONFERNCE - FINANCE 10/10/2024 10/10/2024 0.00 53.98 MOORE92324-04 SOUTHWEST - FLIGHT CALPERS CONFERNCE - FINANCE 10/10/2024 10/10/2024 0.00 173.99 MOORE92324-05 WALMART - SUPPLIES - TOWN HALL - CITY ED FIN PLAN 10/10/2024 10/10/2024 0.00 24.32 MOORE92324-06 BOARDS GALORE - SUPPPLES - TOWN HALL - CITY FIN ED 10/10/2024 10/10/2024 0.00 150.15 PFYL92324-01 AMERICAN SIGN - SIGNAL - STREETS - PUBLIC WORKS 10/10/2024 10/10/2024 0.00 86.55 PFYL92324-02 MAR-VAL - BALLOONS - CITY CRAWL - CITY FIN ED PLAN 10/10/2024 10/10/2024 0.00 64.03 2233
Vendor Number
US BANK ST. PAUL CM-9703
Total Vendor Amount
125.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54942 10/11/2024 125.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 14434404 BASE FEE - INVESTMENT ACCOUNT 10/10/2024 10/10/2024 0.00 125.00 2248
Vendor Number
VERIZON WIRELESS
Total Vendor Amount
403.32
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54943 10/11/2024 403.32
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9974852499 SEPTEMBER 2024 SERVICE 10/10/2024 10/10/2024 0.00 403.32 2433
Vendor Number
VESTIS
Total Vendor Amount
317.02
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54944 10/11/2024 317.02
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5066689153 UNIFORM SERVICE - PUBLIC WORKS 10/10/2024 10/10/2024 0.00 158.51 5066693530 UNIFORM SERVICE - PUBIC WORKS 10/10/2024 10/10/2024 0.00 158.51 12 Payment Register APPKT00310 - 10-11-24 CHECK RUN
10/11/2024 10:16:34 AM Page 6 of 8
2260
Vendor Number
WAL-MART COMMUNITY - CREDIT CARD
Total Vendor Amount
460.68
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54945 10/11/2024 460.68
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 604234-1658048817-01 SUPPLIES - PUBLIC WORKS 10/09/2024 10/09/2024 0.00 75.13 604234-1658048817-02 CITY HALL CRAWL - CITY FINANCE ED PLAN - CM 10/09/2024 10/09/2024 0.00 30.03 604-234-1658048817-03 COPY PAPER - GENERAL OFFICE - CW 10/09/2024 10/09/2024 0.00 55.17 604234-1658048817-04 CITY HALL CRAWL - CITY FINANCE ED PLAN - CM 10/09/2024 10/09/2024 0.00 15.14 604234-1658048817-05 SUPPLIES - FIRE HOUSE - FIRE 10/09/2024 10/09/2024 0.00 280.80 604234-1658048817-06 CITY HALL CRAWL - CITY FINANCE ED PLAN - CM 10/09/2024 10/09/2024 0.00 4.41 2295
Vendor Number
WILLOWS ACE HARDWARE
Total Vendor Amount
444.85
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54946 10/11/2024 444.85
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 115331 WAX RING - OFFICE BATHROOM - CIVIC CENTER - PW 10/09/2024 10/09/2024 0.00 10.71 115340 MOP - CLEANING SUPPLIES - CIVIC CENTER - PW 10/09/2024 10/09/2024 0.00 16.08 115347 FLAT BAR - REPAIRS - SOFTBALL BLEACHERS - PW 10/09/2024 10/09/2024 0.00 42.86 115359 PAINT SOCCER - REC - PUBLIC WORKS 10/09/2024 10/09/2024 0.00 318.47 115383 SUPPLIES - SOFTBALL BACKSTOPS - PUBLIC WORKS 10/09/2024 10/09/2024 0.00 12.86 115394 CUT WHEEL- SUPPLIES - GRINDER - PUBLIC WORKS 10/09/2024 10/09/2024 0.00 7.43 115630 SUPPLIES SIREN E-3 FIRE 10/09/2024 10/09/2024 0.00 36.44 2317
Vendor Number
WTCOX
Total Vendor Amount
220.55
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54947 10/11/2024 220.55
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 3140658 NEW MATERIAL - MAGAZINE SUBSCRIPTIONS - LIBRARY 10/10/2024 10/10/2024 0.00 220.55 13 10/11/2024 1:00:30 PM Page 1 of 3
Payment Register
City of Willows APPKT00313 - PAYROLL LIABILITY CHECKS 10-11-24 01 - Vendor Set 01
Bank: Gen Chk - General Checking
1029
Vendor Number
AFLAC- FLEX ONE
Total Vendor Amount
792.48
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54948 10/11/2024 792.48
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000824 AFLAC DENTAL 09/27/2024 09/30/2024 0.00 107.66 INV0000825 AFLAC CANCER 09/27/2024 09/30/2024 0.00 108.88 INV0000826 AFLAC ACCIDENT 09/27/2024 09/27/2024 0.00 107.32 INV0000827 AFLAC STD 09/27/2024 09/30/2024 0.00 29.12
INV0000829 AFLAC HOSPITAL 09/27/2024 09/30/2024 0.00 29.06 INV0000830 AFLAC VISION 09/27/2024 09/30/2024 0.00 14.20 INV0000845 AFLAC DENTAL 10/11/2024 10/31/2024 0.00 107.66 INV0000846 AFLAC CANCER 10/11/2024 10/31/2024 0.00 108.88 INV0000847 AFLAC ACCIDENT 10/11/2024 10/11/2024 0.00 107.32 INV0000848 AFLAC STD 10/11/2024 10/31/2024 0.00 29.12
INV0000850 AFLAC HOSPITAL 10/11/2024 10/31/2024 0.00 29.06 INV0000851 AFLAC VISION 10/11/2024 10/31/2024 0.00 14.20 1194
Vendor Number
CALIFORNIA STATE DISBURSE
Total Vendor Amount
162.92
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54949 10/11/2024 162.92
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000852 CHILD SUPPORT 10/11/2024 10/11/2024 0.00 162.92 2223
Vendor Number
UNITED PUBLIC EMPLOYEES A
Total Vendor Amount
233.10
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 54950 10/11/2024 233.10
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000857 PUBLIC SAFETY DUES 10/11/2024 10/31/2024 0.00 233.10 14 10/9/2024 2:26:09 PM Page 3 of 4
Payroll Check Register
City of Willows Employee Pay Summary
Pay Period: 9/23/2024-10/6/2024
Packet: PYPKT00292 - PAY PERIOD 09/23/24 to 10/06/24 PAYDATE 10/11/24 Payroll Set: Payroll Set 01 - 01
Employee Employee # Payment Date Number Earnings
ABOLD, STEVEN B ABO00 10/11/2024 971 2,130.09
ARELLANES, ASHLEY MARIE ARE00 10/11/2024 40957 332.64
BETTENCOURT, JOSEPH BET01 10/11/2024 976 4,750.61
BOBADILLA, TAVIAN BOB02 10/11/2024 962 88.00
BOBADILLA, PEDRO D BOB00 10/11/2024 961 50.00
BRIONES, BRENDA VALENZUBRI00 10/11/2024 956 448.00
BROTT, SHERRY BRO02 10/11/2024 951 50.00
BROWN, MARTHA BRO01 10/11/2024 948 5,676.92
CANO, GABRIELA M CAN01 10/11/2024 40958 116.00
CASTORENA, SOFIA CAST01 10/11/2024 40959 112.00
EHORN, CAITLIN A EHO02 10/11/2024 957 1,468.00
EHORN, MARIA ANNETTE EHO00 10/11/2024 952 50.00
ENOS, KYLE ENO00 10/11/2024 966 2,350.24
FUENTES, JAIME FUE01 10/11/2024 967 2,114.24
GALLARDO-CANO, NATALY GAL01 10/11/2024 963 112.00
GAMBOA, YADIRA GAM00 10/11/2024 958 352.00
HANSEN, GARY L HAN02 10/11/2024 946 250.00
HARLAN, HELEN HAR03 10/11/2024 964 53.31
HAZLETT, ROBIN HAZ01 10/11/2024 949 1,988.62
HUTSON, EVAN C HUT01 10/11/2024 968 250.00
JIMENEZ, LUIS JIM001 10/11/2024 40960 100.00
LOMBARD, TYLER JOSEPH LOM00 10/11/2024 969 2,266.80
LOPEZ, MATTHEW LOP03 10/11/2024 970 825.60
MINGS, MICHAEL E MIN00 10/11/2024 972 1,933.69
MONCK, NATHANIAL T MON00 10/11/2024 977 11,410.16
MOORE, JOANNE MOO01 10/11/2024 950 4,743.20
MYERS, HOLLY MEY00 10/11/2024 953 50.00
PFYL, NATISA N PFY00 10/11/2024 978 3,001.51
RANDOLPH, MATTHEW RAN01 10/11/2024 973 1,757.60
RANDOLPH, CORA RAN02 10/11/2024 40961 112.00
RAYGOZA, RODRIGO RAY00 10/11/2024 965 189.00
REED, JOSHUA REE00 10/11/2024 974 1,757.60
RUSTENHOVEN, TARA L RUS01 10/11/2024 955 2,446.92
SPENCE, KYLIEGH C SPE02 10/11/2024 959 688.00
SPRAGUE , FORREST SPR00 10/11/2024 947 250.00
THOMAS, RICHARD THO00 10/11/2024 40955 250.00
VALENCIA, LLANIRA VAL01 10/11/2024 954 50.00
VARGAS, GIOVANI VAR00 10/11/2024 960 592.00
VASQUEZ, PEDRO CEASAR VAS01 10/11/2024 975 2,596.77
VODDEN, DAVID VOD00 10/11/2024 40956 250.00
Totals: 58,013.52
15 City Council
Gary Hansen, Mayor
Evan Hutson, Vice Mayor
Rick Thomas, Council Member
David Vodden, Council Member
Forrest Sprague, Council Member
City Manager
Marti Brown
City Clerk
Amos Hoover
Willows City Council
Regular Meeting
Action Minutes
October 15, 2024
Willows City Hall
6:00 PM
201 North Lassen Street
Willows, CA 95988
(530) 934-7041
1. CALL TO ORDER – 6:00 PM
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Councilmembers Present: Mayor Hansen, Vice Mayor Hutson, and Councilmembers Thomas and Vodden
Councilmembers Absent: Councilmember Sprague
4. CHANGES TO THE AGENDA
5. CEREMONIAL MATTERS
a. Proclamation – Fire Prevention Month – Received by Fire Chief Nate Monck
6. PUBLIC COMMENT & CONSENT CALENDAR FORUM
a. Register Approval
Action: Approved general checking, payroll, and direct deposit check registers. b. Minutes Approval
Action: Approved the September 24, 2024, meeting minutes. c. Support for Proposition 36 – Pulled by Councilmember Vodden Action: Approved a resolution declaring the City of Willows’ support for Proposition 36 – The Homelessness, Drug Addiction, and Theft Reduction Act.
d. Office of Emergency Services - Portal to Portal Agreement Action: Approved a resolution amending the current resolution on file with the California Office of Emergency Services (CAL OES) to ensure prompt and adequate compensation for mutual aid and pre-position assignments.
Motion to approve items a, b, and d, on the consent calendar:
Moved/Seconded: Councilmembers Thomas and Vodden
Yes: Councilmembers Thomas and Vodden, Vice Mayor Hutson, and Mayor Hansen No: None
Absent: Councilmember Sprague
Agenda Item #6b.
16 17
PUBLIC HEARING
18 Agenda Item #7a.
_____________________________________________________________________ Date: October 22, 2024
To: Honorable Mayor and Councilmembers
From: Joe Bettencourt, Community Development & Services Director John Wanger, City Engineer
Marti Brown, City Manager
Subject: 2024 Community Development Block Grant
Recommendation:
Conduct a Public Hearing for the Application Submission Phase of the 2024 Community Development Block Grant (CDBG) Over-the-Counter Sidewalk Rehabilitation and Competitive Planning Grant Applications; and Adopt a Resolution authorizing the Mayor of the City of Willows to execute an agreement, and any amendments thereto, with the State of California for the purposes of this grant.
Rationale for Recommendation:
Staff received direction from the City Council to apply for a CDBG Over-the-Counter (OTC) sidewalk rehabilitation project to obtain conformance with ADA standards. They also directed staff to submit a competitive application to develop plans, specifications and bid documents for future road rehabilitation construction projects.
Background:
The California Department of Housing & Community Development (HCD) recently released a CDBG Notice of Funding Availability (NOFA) making $34 million develop viable communities by the provision of decent affordable housing, a suitable living environment, and to expand economic opportunities, principally for the benefit of Low- and Moderate-Income (LMI) persons, families, households, and neighborhoods.
At the August 27, 2024, City Council meeting, the Council discussed potential projects for the grant application including improvements to local infrastructure, code enforcement and planning activities for plans and specifications. At the time, the 2024 NOFA had not yet been released and the exact application guidelines and criteria were unclear.
Staff returned to the City Council on September 10, 2024, seeking specific direction to pursue an OTC application for sidewalk rehabilitation or procurement of fire engine to replace a current apparatus that is passed its useful life. Staff was directed by the Council to prepare an OTC application for 19 sidewalk rehabilitation and a competitive planning application for development of plans, specifications, and bid documents for a future road rehabilitation project.
Discussion & Analysis:
The proposed OTC sidewalk rehabilitation application seeks approximately three million dollars in funding to rehabilitate sidewalks throughout the city of willows that are out of compliance with ADA standards. Staff focused on critical paths to schools and the most severely damaged sidewalks. The disabled and disadvantaged communities will benefit by bringing sidewalks into compliance with ADA standards. Below are some of the specific benefits:
1. Accessibility and Mobility
ADA compliant sidewalks provide safe, accessible routes for those using wheelchairs, walkers, or other mobility aids. ADA-compliant sidewalks with ramps and tactile paving help people with visual impairments or limited mobility navigate the environment safely and independently. Many people in low-income areas rely on walking or public transportation due to the high cost of car ownership. Wellmaintained sidewalks improve their ability to commute to work, school, or essential services, making walking a practical and safe option.
2. Safety
Sidewalks separate pedestrians from vehicular traffic, reducing the risk of accidents and fatalities.
Individuals with disabilities and those in low-income areas are more vulnerable to traffic-related incidents if sidewalks are absent or in disrepair. Having a good sidewalk infrastructure ensures that these groups are not disproportionately exposed to danger.
3. Health and Well-being
Sidewalks promote walking, which is an affordable and accessible form of exercise. For low-income communities, where access to recreational facilities may be limited, sidewalks offer a space for outdoor physical activity, improving health outcomes. A well-maintained, walkable environment encourages outdoor social interaction and connection with nature, which can positively impact mental well-being, particularly in communities where stressors may be more prevalent.
4. Economic Opportunity
Good sidewalks allow low-income residents to easily walk to public transportation or jobs that are within walking distance. Access to reliable pedestrian infrastructure helps reduce transportation costs and increases the ability to pursue employment opportunities. Investing in sidewalks can attract businesses to underserved areas, stimulating local economies and creating a more vibrant community.
5. Social Equity
Ensuring accessible sidewalks demonstrates a municipality’s commitment to inclusivity and equal access for all citizens, regardless of physical ability or income. It helps eliminate disparities in infrastructure that often exist in marginalized communities. For people with disabilities, poorly maintained or absent sidewalks can lead to social isolation. A well-designed sidewalk system promotes participation in community life, shopping, attending events, and more. 20 Consistency with Council Priorities and Goals:
The proposed project is consistent with the following Council Priorities and Goals:
Priority #1: Financial Stability, Goal 2: Develop Grant Strategy to Pursue Funds. Priority #2: Economic Development, Goal 4: Improve City Appearance to Attract Businesses/Visitors.
Priority #3: Public Safety
Priority #5: Infrastructure Improvements
Fiscal Impact:
The fiscal impact is the staff and consultant time to develop the application, including approximately $5,000 to $7,000 of the City Engineer’s effort to develop bid estimates and specifications. There is no local match requirement should the application be successful.
Attachments
Attachment 1 – Resolution XX-2024
21 22
4. The City Council hereby authorizes and directs the City Manager or designee, to execute and deliver all applications and act on the City’s behalf in all matters pertaining to all such applications.
5. If an application is approved, the Mayor or designee, is authorized to enter into, execute and deliver the grant agreement, any recordable or nonrecordable contract documents, and any and all subsequent amendments thereto with the State of California for the purposes of the grant.
6. If an application is approved, the City Manager or designee, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.
PASSED AND ADOPTED by the Willows City Council this 22nd day of October, 2024 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTESTED:
________________________________ __________________________________ Gary Hansen, Mayor Tara Rustenhoven, Deputy City Clerk
Attachment:
• Exhibit A: Resolution Certification for the State..
23 24
nonrecordable contract documents, and any and all subsequent amendments thereto with the State of California for the purposes of the grant.
SECTION 6:
If an application is approved, the City Manager or designee*, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Willows held on 10/22/2024 by the following vote:
AYES: Enter # of votes or names
NOES: Enter # of votes or names
ABSENT: Enter # absentees or names
ABSTAIN: Enter # of abstains or names
Gary Hansen, Mayor
City Council
STATE OF CALIFORNIA
City of Willows
I, Tara Rustenhoven, Deputy City Clerk of the City of Willows, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this 22nd day of October, 2024 and that said resolution has not been amended, modified, repealed, or rescinded since its date of adoption and is in full force and effect as of the date hereof.
Tara Rustenhoven, Deputy City Clerk of the City of Willows, State of California
______________________________________
By: Tara Rustenhoven, Deputy City Clerk
25 DISCUSSION & ACTION
CALENDAR
26 Agenda Item #8a.
_____________________________________________________________________ Date: October 22, 2024
To: Honorable Mayor and Councilmembers
From: John Wanger, City Engineer
Joe Bettencourt, Community Services Director
Marti Brown, City Manager
Subject: Lift Station Rehabilitation Project
Recommendation:
Approve the attached resolution (Attachment 1) authorizing the City Manager to execute:
An agreement with SnL Group, Inc. for the Lift Station Rehabilitation Project for $1,564,980;
A contract amendment with Coastland | DCCM for $195,000 to provide project construction management and inspection services;
A contract amendment with NexGen for $40,000 to provide engineering support services during construction; and
establishing an overall project budget of $1,956,478.
Rationale for Recommendation:
In December 2021, the City of Willows issued Certificates of Participation that included an additional $3.3 million of bond monies for the rehabilitation of sewage lift stations and other sewage infrastructure. The Lift Station Rehabilitation Project is one of the most significant and much needed sewage related projects planned for the use of these bond monies. The remaining bond monies will be used to repair those sewage mains in the greatest disrepair throughout the city.
Background:
As part of the City’s ongoing efforts to improve reliability of the sewer collection system, construction bid documents were prepared for the Lift Station Rehabilitation Project. The overall project includes a combination of Capital Improvement Projects SS-001-231 (Sycamore LS), SS001-232 (Pacific LS), SS-001-233 (Lassen LS), SS-001-234 (Road 57 LS), and SS-001-235 (Cherry LS).
The Lift Station Rehabilitation Project includes critical upgrades to piping, pumps, electrical, instrumentation, and control systems at the City’s five sanitary sewer lift stations. The project involves replacement of corroded hatches, piping, valves, and rehabilitation of wet well concrete 27 (sealing), installation of new control panels, pumps, level instruments and wet well fall protection grating. The proposed upgrades will significantly improve the overall reliability of the lift stations, as well as improve staff’s ability to monitor, identify, and proactively mitigate issues affecting the lift stations which will improve incident response time and reduce the risk of sewer overflow events.
In August 2024, the bid documents were completed and the notice to contractors to bid on the project was published. The Notice indicated that bids were due on September 18, 2024.
On September 18, 2024, bids were opened for the Lift Station Rehabilitation Project. Seven (7) bids were received ranging in price from $1,564,980 to $2,204,672. These costs were for the base bid only. There were bid alternates to consider if pricing came in below the estimate; however, in accordance with the bid documents, the project must be awarded based on the lowest base bid. The lowest responsible base bid was submitted by SnL Group, Inc. of Redding, CA. Based on both the City Municipal Code and the Public Contract Code, the project must be awarded to the lowest responsive and responsible bidder.
Staff has completed a check of SnL Group, Inc.’s bid, found it responsive, the contractor’s license is active and valid (e.g., they possess a Class A license as required by the bid documents that expires on 10/31/2025), the prime contractor and the listed subcontractors were all appropriately registered with the Department of Industrial Relations (for submittal of prevailing wages), and the bid contained the required information per the Notice to Bidders.
Discussion & Analysis:
The original budget for this project (including all 5 lift stations) in the Capital Improvement Program for FY 2023/24 was based on an Assessment Report (not final plans) and showed $700,000 for construction and $105,000 for construction management and inspection services (15% of construction). At the completion of the construction documents, the Engineer’s estimate for construction of the project rose to $875,000. The City has budgeted $901,750 for construction (not including Construction Management and inspection) which is funded from the proceeds of refinancing the bonds for the wastewater treatment plant. The funds currently reside in the City’s Sewer Capital Fund.
Bid results were sent to NexGen, the design engineer for the overall project, for review and comment regarding why the bid prices were so far above the original Engineer’s Estimate.
Based on a detailed analysis provided by NexGen, they found the following:
The estimated level of construction staff time needed to complete certain components of the project that was shown in the Engineer’s Estimate was significantly less than what was included in the bid. This level of detail was not provided in the original Engineer’s cost estimates reviewed by City staff; however, NexGen was able to confirm this when they completed a thorough review of the low bidder’s bid. Some components of the installation of the piping within the lift stations (core drilling, patching, concrete encasement of the pull boxes, etc.) was not accounted for in the Engineer’s Estimate.
28 NexGen had estimated a contractor profit of 10% in their original estimate. It is not possible to tell what level of contractor profit was included in the low bid, but NexGen suspects it may be higher than 10%.
The cost for this project is more than was originally allocated in the Capital Improvement Program; however, improvements to the lift stations are a critical part of the collection system that can reduce the chances for a sewer overflow if any of the pump stations were to fail.
The other concurrent project currently under design is rehabilitation of approximately 5,000 feet of sewer mains. The size of the sewer main rehabilitation project was predicated on the lift station project’s original budget. Due to the age and condition of the lift stations, staff recommends upgrading all five stations at this time. While rehabilitating the collection system is also very important, staff ranks this project as a higher priority because if a lift station fails, the release of effluent could be significantly greater than the potential backup of a single line in the collection system.
Should the Council adopt the staff recommendation, funding for the sewer line rehabilitation project would be scaled back to allow for additional bond proceeds to be used for the lift station project and less money would be allocated to the sewer line rehabilitation project.
Environmentally, the project is determined to be Categorically Exempt in accordance with Section 15301(b) and 15302(c), in that this project will construct improvements to existing publicly owned sewage facilities involving negligible or no expansion of capacity.
Staff has found that SnL Group, Inc.’s bid satisfies the bidding requirements and recommends the Council award the project to SnL Group Inc.
Fiscal Impact:
Based on the low bid for the project, the overall recommended budget for this project is as follows:
Construction: $ 1,564,980
Contingency (10%): $ 156,498
Construction Engineer Support (NexGen)i
$ 40,000
Construction Mgmt/Inspectionii $ 195,000
Total Overall Budget $ 1,956,478
This project will be funded with the proceeds from the $3,300,000 refinanced as part of the Sewage Fund’s Certificates of Participation for the wastewater treatment plant. To date, the following projects have been funded from the bond proceeds:
Allocated $142,029 for the WWTP bar screen and valve replacement, Allocated $170,931 for NexGen’s design for the lift stations, CCTV of sewer lines $28,376 (already spent), and
Design contract to Coastland for $79,575 to rehabilitate approximately 5,000 feet of sanitary sewer mains.
29 Based on these allocations, $420,911 of bond proceeds have already been used. Should the Council approve moving forward with the Lift Station Rehabilitation Project with an overall budget of $1,956,478, the allocation of bond proceeds for all projects will total $2,377,389. The remaining unallocated bond proceeds will be approximately $922,611.
Per the August 13, 2024, award of design for the sewer rehabilitation project, the estimate to rehabilitate the roughly 5,000 feet of sewer mains was $1,520,000. With the final cost of the Lift Station Rehabilitation project totaling significantly higher than expected, the overall target amount for the rehabilitation of sewer mains would be reduced to approximately $900,000.
Attachment:
Attachment 1: Resolution – XX-2024
i As the responsible design engineer, NexGen has been requested to provide engineering support services during the construction phase of the project. The work would include the review of submittals from the contractor to ensure they meet the intent of their design, review of any Requests for Information submitted by the contractor regarding their design, review any change order requests, attend one site meeting per lift station, compile the record drawings, and testing/startup of each pump station. ii Although 170 working days are allowed for the overall project, some of the contract time will be ordering and waiting for critical components to be fabricated and shipped to the project (e.g., control panels) and no onsite inspections will be needed during that time. Staff assumes 10 days of inspections per lift station will be needed for work on the piping and wet wells for the lift stations (e.g., 50 days total), and 5 days of inspections per lift station for work associated with the control panels (e.g., 25 days total). If City Public Works staff can monitor work for some of the control panel work, the overall budget could be slightly reduced. The budget presented assumes that all inspection work is done by Coastland staff (worst case scenario). Besides the inspections, this also includes construction management necessary for the project, including the preconstruction meeting, weekly meetings during construction, processing of material submittals and requests for information, evaluating, negotiating and issuing any change orders, inspection coordination, tracking weekly statements of working days, checking prevailing wage rate reports, processing monthly pay requests, scheduling maintenance, coordinating with City staff, contractor correspondence, monitoring daily inspection reports for completeness, and other work as may be required.
30 Attachment 1
City of Willows
Resolution XX-2024
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLOWS, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO SIGN A CONTRACT WITH SNL GROUP, INC. FOR THE LIFT
STATION REHABILITATION PROJECT, SIGN A CONTRACT AMENDMENT WITH COASTLAND CIVIL
ENGINEERING TO PROVIDE CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES, SIGN A
CONTRACT AMENDMENT WITH NEXGEN FOR ENGINEERING SUPPORT SERVICES DURING CONSTRUCTION AND APPROVE AN OVERALL BUDGET FOR THE PROJECT.
WHEREAS, in accordance with California Public Contract Code Sections 20162-20164 and other applicable law, the City of Willows solicited bids for the Lift Station Rehabilitation Project ("Project"); and
WHEREAS, bids for the Project were opened on September 18, 2024, in accordance with California Public Contract Code Section 4104.5 and other applicable laws; and WHEREAS, seven bids were received with the bids ranging from a low bid of $1,564,980 to a high of $2,204,672, with the low bid being from SnL Group, Inc.; and WHEREAS, staff has determined that SnL Group, Inc.’s bid satisfies the bidding requirements for the Project; and
WHEREAS, staff has verified that SnL Group, Inc. possesses valid California Contractor’s Licenses under the requested Class A, number 987763 (expires 10/31/2025) as required to qualify to perform the Project; and
WHEREAS, the Project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with Section 15301(b) and 15302(c), in that this project will construct improvements to improve the existing publicly owned sewerage facilities involving negligible or no expansion of capacity; and
WHEREAS, Coastland Civil Engineering, as the City Engineer, has provided an overall estimated budget of $195,000 to provide construction management and inspection services associated with this project; and
WHEREAS, NexGen, as the Design Engineer, has provided an overall estimated budget of $40,000 to provide engineering support services during construction; and WHEREAS, the overall budget for the project has been estimated at $1,956,478; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WILLOWS AS FOLLOWS:
31 1. The above recitals are true and correct and are hereby incorporated into this Resolution as findings of the City Council of the City of Willows.
2. The Project is categorically exempt from CEQA in accordance with Section 15301(b) and 15302(c) of Title 14 of the California Code of Regulations.
3. In accordance with California Public Contract Code Section 20160 and following other applicable laws, the City Council of the City of Willows hereby finds the bid of SnL Group, Inc. for the Lift Station Rehabilitation Project to be the lowest responsive bid and waives any irregularities in such bid in accordance with applicable law.
4. The contract for the Project is hereby awarded to SnL Group, Inc., in the amount of $1,564,980, conditioned on SnL Group, Inc.’s timely execution of the Project contract and submitting all required documents, including, but not limited to, certificates of insurance, and endorsements, in accordance with the Project bid documents.
5. The City Manager is hereby authorized and directed to execute with SnL Group, Inc. for performance of the Project in accordance with the bid documents and applicable law upon submission by SnL Group, Inc. of all documents required pursuant to the Project bid documents.
6. The City Manager is hereby authorized and directed to execute a contract amendment with Coastland Civil Engineering in the amount of $195,000 to provide Construction Management and Inspection Services associated with this project.
7. The City Manager is hereby authorized and directed to execute a contract amendment with NexGen in the amount of $40,000 to provide engineering support services during construction of this project.
8. That the overall budget for the Project be established at $1,956,478.
9. The City Manager is hereby authorized to execute any contract change orders in accordance with the Project contract documents so long as the total Project cost does not exceed the total funding for this Project in the adopted budget.
10. City staff is hereby directed to issue a Notice of Award to SnL Group, Inc.
11. This Resolution shall become effective immediately.
12. All portions of this resolution are severable. Should any individual component of this Resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining resolution portions shall be and continue in full force and effect, except as to those resolution portions that have been adjudged invalid. The City Council of the City of 32 Willows hereby declares that it would have adopted this Resolution and each section, subsection, clause, sentence, phrase and other portion thereof, irrespective of the fact that one or more section subsection, clause sentence, phrase or other portion may be held invalid or unconstitutional.
PASSED AND ADOPTED by the City Council of the City of Willows this 22nd day of October 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_________________________
Gary Hansen, Mayor
ATTESTED:
______________________________
Tara Rustenhoven, Deputy City Clerk
33 Agenda Item #8b.
_____________________________________________________________________ Date: October 22, 2024
To: Honorable Mayor and Councilmembers
From: Joe Bettencourt, Community Development & Services Director John Wanger, City Engineer
Marti Brown, City Manager
Subject: Potential Re-Prioritization of Pavement Management Program (PMP) List Recommendation:
Provide direction to staff to potentially revise and re-prioritize the Pavement Management Program list for street rehabilitation using SB 1 Transportation Funds.
Rationale for Recommendation:
At the June 25, 2024 City Council meeting, while approving projects funded with SB-1 funds, the City Council expressed interest in re-prioritizing roads that were in greater disrepair in lieu of preserving roads that are in mid-grade condition.
Background:
On June 25, 2024, the City Council approved the rehabilitation of South Culver Avenue from West Sycamore to West Laurel Streets, Madrone Manor and bike lanes on West Sycamore Street from North Villa to South Culver Avenues. The area of South Culver Avenue is ranked at 70 on the Pavement Condition Index (PCI) and was slated for a micro-resurfacing and cape seal in an effort to preserve roads with a mid-grade PCI rating costing less per square foot and adding longevity to the road.
However, the City Council directed staff to examine roads that had lower PCI ratings in order to address the most severely damaged streets within the city even if it meant repairing only a portion of a street or block.
For example, at the same meeting, a detailed cost estimate was provided for Oak Street between South Marshall Avenue and South Lassen Street, which is 28,860 square feet of road and has a PCI of
16. Due to the deteriorated condition of this section of Oak Street, the road would have to be completely rehabilitated (e.g., pavement and base section of the road). To complete this project, the detailed cost estimate was $435,000. The total budget for the scope of the originally approved projects mentioned in the first paragraph of the Background Section were $460,000, so a total rehabilitation project similar in scope and size to these is feasible (e.g., like Oak Street). 34 35
36 COMMENTS AND
REPORTS
37