City Council
Evan Hutson, Mayor
Rick Thomas, Vice Mayor
Gary Hansen, Council Member
Lorri Pride, Council Member
Matt Busby, Council Member
City Manager
Marti Brown
City Clerk
Karleen Price
Willows City Council
Regular Meeting
October 14, 2025
Willows City Hall
6:00 PM
201 North Lassen Street
Willows, CA 95988
(530) 934-7041
Agenda
Watch the Council meeting online via Zoom: https://us06web.zoom.us/j/82228103576 Remote viewing of the City Council meeting for members of the public is provided for convenience only. In the event that the remote viewing connection malfunctions for any reason, the City Council reserves the right to conduct the meeting without remote viewing.
If you have documents you would like to submit to the Council, please deliver or mail them to the City Clerk at 201 N. Lassen St., Willows, CA 95988, or email [email protected].
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CHANGES TO THE AGENDA
5. CEREMONIAL MATTERS
a. Proclamation – National Wildlife Refuge Week
6. PUBLIC COMMENT & CONSENT CALENDAR FORUM
All items on the Consent Calendar are considered routine and may be approved with a single vote unless removed for separate discussion by the Council or City Manager. Individuals wishing to speak on Consent items or matters not on the agenda are asked to complete a Speaker Card and submit it to the City Clerk. All remarks shall be directed to the Mayor and Councilmembers and are limited to three minutes. By law, the Council cannot discuss or take action on items not listed on the posted agenda. a. Register Approval
Recommended Action: Approve general checking, payroll, and direct deposit check registers.
Contact: Joanne Moore, Finance Director, [email protected] b. Minutes Approval
Recommended Action: Approve the September 23, 2025, meeting minutes.
Contact: Karleen Price, City Clerk, [email protected] c. Administrative Analyst Job Classification - Fire and Community Development & Services Departments
Recommended Action: Approve the attached job classification (Attachment 1) and salary schedule (Attachment 2) based on the approved FY 2025-26 budget authorizing the creation and addition of one full-time Administrative Analyst - Fire and Community Development & Services Departments.
Contact: Joe Bettencourt, Community Development & Services Director, [email protected]
d. Amended Conditions of Approval for Cali Love LLC. CUP 25-01 Recommended Action: Approve the amended Conditions of Approval (COA) (Attachment 1) for the Conditional Use Permit (CUP) 25-01 for Cali Love LLC.
Contact: Joe Bettencourt, Community Development & Services Director, [email protected]
e. Planning Commission Appointment
Recommended Action: Appoint Michael McNeil to the Willows Planning Commission for the term ending December 31, 2027.
Contact: Joe Bettencourt, Community Development & Services Director, [email protected]
7. PUBLIC HEARING
a. Rezone (File# RZ-25-01) & General Plan Amendment (File# GPA-25-01) / 103 South Plumas Street
Recommended Action: Adopt Ordinance XX-2025 entitled “AN ORDINACE OF THE WILLOWS
CITY COUNCIL GRANTING THE REZONE TO AMEND THE ZONING FROM CENTRAL COMMERCIAL (CC) TO MULTIPLE RESIDENCE-PROFESSIONAL OFFICE (RP) AND A GENERAL PLAN AMENDMENT
TO AMEND THE LAND USE DESIGNATION FROM GENERAL COMMERCIAL (GC) TO OFFICE OF PROFESSIONAL (OP) FOR THE PROPERTY LOCATED AT 103 SOUTH PLUMAS STREET, ASSESSOR’S PARCEL NUMBER 002-113-001” by title only and waive the full reading of the ordinance (Attachment 1).
Contact: Joe Bettencourt, Community Development & Services Director, [email protected]
b. Sale of Exempt Surplus Land – Public Hearing for Protest Recommended Action: Continue this agenda item to the October 28, 2025, City Council Meeting when the public noticing and posting will be complete.
Contact: Marti Brown, City Manager, [email protected]
8. DISCUSSION & ACTION CALENDAR
All matters on the Discussion & Action calendar will be discussed and acted on individually. Individuals wishing to speak on these items are asked to complete a speaker card and submit it to the City Clerk. Comments should be directed to the Mayor and Councilmembers and are limited to three minutes. By law, the Council cannot discuss or take action on items not listed on the posted agenda. a. Community Development Block Grant Application – Project Consideration Recommended Action: Review and consider project options for a 2025 Community Development Block Grant (CDBG) application and provide direction to staff.
Contact: Joe Bettencourt, Community Development & Services Director, [email protected]
b. Amend Budget to Execute Amended Contract for Human Resource Services Recommended Action: Authorize the City Manager to amend the budget for $15,000 for Fiscal Year 2025-26 to fund ongoing human resource consulting services with Regional Government Services (RGS).
Contact: Marti Brown, City Manager, [email protected]
9. COMMENTS & REPORTS
a. Council Correspondence
b. City Council Comments & Reports
c. City Manager’s Report
10. CLOSED SESSION
Pursuant to Government Code Sections §54954.3, the public will have an opportunity to directly address the legislative body on the item below prior to the Council convening into closed session. Public Comments are generally restricted to three minutes.
a. Conference With Legal Counsel – Anticipated Litigation Initiation of litigation pursuant to paragraph (4) of subdivision (d) of section 54956.9: (1 case)
11. ADJOURNMENT
This agenda was posted on October 9, 2025.
______________________________
Karleen Price, City Clerk
A complete agenda packet, including staff reports and back-up information, is available for public inspection during normal work hours at City Hall at 201 North Lassen Street in Willows or on the City’s website at www.cityofwillows.org. In compliance with the Americans with Disabilities Act, the City of Willows will make available to members of the public any special assistance necessary to participate in this meeting. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132). The public should contact the City Clerk’s office at (530) 934-7041 to make such a request.
Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
The City of Willows is an Equal Opportunity Provider.
CEREMONIAL
MATTERS
Agenda Item #5a
City of Willows
Proclamation
National Wildlife Refuge Week
WHEREAS, the National Wildlife Refuge System, managed by the U.S. Fish and Wildlife Service, is the world’s premier network of public lands dedicated to the conservation of fish, wildlife, plants, and their habitats for the benefit of present and future generations; and WHEREAS, the Sacramento National Wildlife Refuge Complex, headquartered in Willows, California, manages thousands of acres of vital wetland and upland habitat across the Sacramento Valley, including the Sacramento, Delevan, Colusa, and Sutter National Wildlife Refuges; and
WHEREAS, the Refuge Complex provides sanctuary for millions of migratory birds along the Pacific Flyway and plays a critical role in protecting endangered species and maintaining the ecological health of Northern California’s natural landscapes; and WHEREAS, the dedicated staff and volunteers at the Sacramento National Wildlife Refuge Complex demonstrate exemplary stewardship, environmental leadership, and community engagement from their Visitor Center and headquarters in the City of Willows; and WHEREAS, the second full week of October is designated as National Wildlife Refuge Week, celebrating the important role these refuges play in conserving our nation’s natural heritage and supporting local communities.
NOW, THEREFORE, BE IT RESOLVED, I, Evan Hutson, Mayor of the City of Willows and on behalf of the Willows City Council and the Citizens of Willows, do hereby proclaim October 12–18, 2025, as National Wildlife Refuge Week in the City of Willows, and recognize with pride the Sacramento National Wildlife Refuge Complex for its outstanding contributions to wildlife conservation, environmental education, and the vitality of our local community.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal this 14th day of October, 2025.
____________________________
Evan Hutson, Mayor
PUBLIC COMMENT &
CONSENT CALENDAR
FORUM
10/7/2025 10:47:43 AM Page 1 of 7
Payment Register
City of Willows APPKT00493 - CHECK RUN 9-26-25
-
Bank: Gen Chk - General Checking
Vendor Number
**Void**
Total Vendor Amount
0.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount **Void Check 55991 09/26/2025 0.00
**Void Check 56014 09/26/2025 0.00
**Void Check 56015 09/26/2025 0.00
**Void Check 56016 09/26/2025 0.00
1008
Vendor Number
A.T.& T.
Total Vendor Amount
234.19
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 55988 09/26/2025 234.19
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 000024090213 BAN - 9391061606 - 8-19-25 TO 9-18-25 SERVICE 09/22/2025 09/22/2025 0.00 77.28 000024090216 BAN - 9391061610 - 8-19-25 TO 9-18-25 SERVICE 09/22/2025 09/22/2025 0.00 -0.39 000024090218 BAN - 9391061615 - 8-19-25 TO 9-18-25 SERVICE 09/22/2025 09/22/2025 0.00 0.24 000024090219 BAN - 9391061616 - 8-19-25 TO 9-18-25 SERVICE 09/22/2025 09/22/2025 0.00 0.07 000024090220 BAN - 9391061617 - 8-19-25 TO 9-18-25 SERVICE 09/22/2025 09/22/2025 0.00 31.41 000024090221 BAN - 9391061620 - 8-19-25 TO 9-18-25 SERVICE 09/22/2025 09/22/2025 0.00 3.58 000024090222 BAN - 9391061621 - 8-19-25 TO 9-18-25 SERVICE 09/22/2025 09/22/2025 0.00 29.85 000024090223 BAN - 9391061623 - 8-19-25 TO 9-18-25 SERVICE 09/22/2025 09/22/2025 0.00 62.30 000024090224 BAN - 9391061624 - 8-19-25 TO 9-18-25 SERVICE 09/22/2025 09/22/2025 0.00 29.85 2496
Vendor Number
ALLIANT INSURANCE SERVICE
Total Vendor Amount
110.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 55989 09/26/2025 110.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 3240413 BUSINESS AUTO 7-1-25 TO 7-1-26 AMEND POLICY 09/22/2025 09/22/2025 0.00 110.00 1172
Vendor Number
CALIFORNIA WATER SERVICE
Total Vendor Amount
5,604.76
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 55990 09/26/2025 5,604.76
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1053836442-090925 LLAD ZONE C - SERVICE TO 9-9-25 09/22/2025 09/22/2025 0.00 113.37 8491677777-091225 SERVICE TO 9-12-25 09/22/2025 09/22/2025 0.00 5,491.39 2513
Vendor Number
CHRISTINE WATSON
Total Vendor Amount
99.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 55992 09/26/2025 99.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 092625CW REIMBURSEMENT - LIVESCAN 09/23/2025 09/23/2025 0.00 99.00 1252
Vendor Number
CLEARWAY ENERGY LLC
Total Vendor Amount
13,592.91
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 55993 09/26/2025 13,592.91
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1676231 AUGUST 2025 SOLAR - SEWER 09/22/2025 09/22/2025 0.00 13,592.91 Agenda Item#6a
Payment Register APPKT00493 - CHECK RUN 9-26-25
10/7/2025 10:47:43 AM Page 2 of 7
1255
Vendor Number
COASTLAND CIVIL ENGINEERI
Total Vendor Amount
2,220.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 55994 09/26/2025 2,220.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 61180-A ADA CIVIC CENTER UPGRADES & JENSEN PARK 2,220.00 09/26/2025 0.00 09/26/2025 1261
Vendor Number
COMCAST CABLE
Total Vendor Amount
157.91
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 55995 09/26/2025 157.91
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 8155600290116196-091425 SERVICE 9-19-25 TO 10-18-25 - FIRE 157.91 09/24/2025 0.00 09/24/2025 1275
Vendor Number
CORBIN WILLITS SYSTEMS
Total Vendor Amount
518.96
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 55996 09/26/2025 518.96
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 000C509151 OCTOBER 2025 - MOM'S SOFTWARE - FIN 518.96 09/22/2025 0.00 09/22/2025 2390
Vendor Number
CULLIGAN QUENCH USA, INC
Total Vendor Amount
140.31
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 55997 09/26/2025 140.31
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV09645895 OCTOBER 2025 SERVICE - CW 140.31 09/26/2025 0.00 09/26/2025 1388
Vendor Number
EMPLOYERS INVESTIGATIVE S
Total Vendor Amount
659.90
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 55998 09/26/2025 659.90
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 5051153 BACKGROUND CHECK - FIRE 378.65 09/22/2025 0.00 09/22/2025 5051154 BACKGROUND CHECK - FIRE 281.25 09/22/2025 0.00 09/22/2025 1429
Vendor Number
FEDEX
Total Vendor Amount
33.27 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 55999 09/26/2025 33.27
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 8-989-80610 SEWER FINANCE PAYMENT 30.69 09/22/2025 0.00 09/22/2025 9-702-04516 LATE FEE 2.58 09/22/2025 0.00 09/22/2025
1650
Vendor Number
FIRE RISK MANAGEMENT SERVICES
Total Vendor Amount
106,139.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56000 09/26/2025 106,139.50
Payable Number Description Payable Amount Payable Date Discount Amount Due Date FRMS00588 2024 & 2025 SPECIAL ASSESSMENT - CW 106,139.50 09/22/2025 0.00 09/22/2025 2511
Vendor Number
FREEDOM FOREVER NORTHERN CA LLC
Total Vendor Amount
262.55
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56001 09/26/2025 262.55
Payable Number Description Payable Amount Payable Date Discount Amount Due Date PERMIT5369 REFUND - PERMIT #5369 - 946 JUNIPER DR 262.55 09/22/2025 0.00 09/22/2025 Payment Register APPKT00493 - CHECK RUN 9-26-25
10/7/2025 10:47:43 AM Page 3 of 7
1498
Vendor Number
GLENN CO. OFFICE OF EDUCATION - LIVESCAN
Total Vendor Amount
99.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56002 09/26/2025 99.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV26-00208 LIVE SCAN - NEW EMPLOYEE - AUGUST 2025 99.00 09/22/2025 0.00 09/22/2025 2432
Vendor Number
IMPERIAL COUNTY OFFICE OF EDUCATION
Total Vendor Amount
2,108.98
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56003 09/26/2025 2,108.98
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV25-01103 FY25 Q4 MRC BILLING - Q4 MRC BILLING APRIL-JUNE 25 2,108.98 09/22/2025 0.00 09/22/2025 1606
Vendor Number
JEREMY'S PEST STOMPERS
Total Vendor Amount
45.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56004 09/26/2025 45.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 92259 SEPTEMBER 2025 SERVICE - FIRE 45.00 09/22/2025 0.00 09/22/2025 1301
Vendor Number
L.N. CURTIS & SONS
Total Vendor Amount
1,246.58
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56005 09/26/2025 1,246.58
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV975077 HURST SERVICE HYDRAULIC - FIRE 1,246.58 09/22/2025 0.00 09/22/2025 1732
Vendor Number
MADSEN'S NEW ERA MOBILE & READY MIX
Total Vendor Amount
1,980.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56006 09/26/2025 1,980.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 09092025A POUR & PRE POUR SET UP-ASPHALT REPLACEMENT-FIRE 1,980.00 09/22/2025 0.00 09/22/2025 1760
Vendor Number
MATSON & ISOM TECHNOLOGY
Total Vendor Amount
7,920.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56007 09/26/2025 7,920.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 99951 30 MICROSOFT 365 BUSINESS PREM LIC - ANNUAL - CW 7,920.00 09/23/2025 0.00 09/23/2025 1763
Vendor Number
MAXIMUM SECURITY SYSTEMS
Total Vendor Amount
60.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56008 09/26/2025 60.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 00036066 QUARTERLY MONITORING SERVICE-OCT, NOV, DEC 2025-PW09/22/2025 0.00 09/22/2025 60.00 2510
Vendor Number
MODERN BUILDING INC
Total Vendor Amount
47,226.40
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56009 09/26/2025 47,226.40
Payable Number Description Payable Amount Payable Date Discount Amount Due Date WLBRP-1 LIBRARY ROOF PROJECT - PAYMENT#1 - CIVIC CENTER 47,226.40 09/22/2025 0.00 09/22/2025 2312
Vendor Number
NAPA AUTO PARTS
Total Vendor Amount
104.36
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56010 09/26/2025 104.36
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 713625 DEF - SHOP SUPPLIES - PUBLIC WORKS 36.95 09/22/2025 0.00 09/22/2025 Payment Register APPKT00493 - CHECK RUN 9-26-25
10/7/2025 10:47:43 AM Page 4 of 7
714057 CREEPER - STATION TOOLS - FIRE 67.41 09/24/2025 0.00 09/24/2025 2373
Vendor Number
ODP BUSINESS SOLUTIONS
Total Vendor Amount
231.53
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56011 09/26/2025 231.53
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 434517285001 EXPANDING POCKET FILES - OFFICE SUPPLIES - CW 231.53 09/22/2025 0.00 09/22/2025 1143
Vendor Number
PEDRO BOBADILLA
Total Vendor Amount
576.92
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56012 09/26/2025 576.92
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 092625PB RECREATIONAL SERVICES - 9-13-25 TO 9-26-25 576.92 09/22/2025 0.00 09/22/2025 1917
Vendor Number
PG & E
Total Vendor Amount
18,046.39
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56013 09/26/2025 18,046.39
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 0939281537-0-09152025 SERVICE TO 9-15-25 18,046.39 09/22/2025 0.00 09/22/2025 2477
Vendor Number
RUSSELL, GALLAWAY ASSOCIATES, INC
Total Vendor Amount
260.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56017 09/26/2025 260.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 15880 POST INSTALLED ANCHOR RFI - LIBRARY BEAM REPAIR 130.00 09/22/2025 0.00 09/22/2025 15886 CONSTRUCTION ADMIN - LIBRARY BEAM REPAIR 130.00 09/22/2025 0.00 09/22/2025 2080
Vendor Number
SILKE COMMUNICATIONS INC
Total Vendor Amount
630.73
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56018 09/26/2025 630.73
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV-25001788 MAINTANENCE & REPAIR COMMUNICATION - FIRE 630.73 09/22/2025 0.00 09/22/2025 2495
Vendor Number
SNL GROUP, INC
Total Vendor Amount
321,994.55
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56019 09/26/2025 321,994.55
Payable Number Description Payable Amount Payable Date Discount Amount Due Date WLS72-5150-5 LIFT STATION REHAB - PAYMENT 5 - SEWER 321,994.55 09/24/2025 0.00 09/24/2025 1567
Vendor Number
THE INKWELL
Total Vendor Amount
19.29 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56020 09/26/2025 19.29
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 4931 FILE FOLDER - CW 19.29 09/22/2025 0.00 09/22/2025
2433
Vendor Number
VESTIS
Total Vendor Amount
277.52
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56021 09/26/2025 277.52
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 5066959923 UNIFORM SERVICE - PUBLIC WORKS 140.26 09/22/2025 0.00 09/22/2025 5066966053 UNIFORM SERVICE - PUBLIC WORKS 137.26 09/24/2025 0.00 09/24/2025 Payment Register APPKT00493 - CHECK RUN 9-26-25
10/7/2025 10:47:43 AM Page 5 of 7
2272
Vendor Number
WESTERN READY MIX CONCRETE
Total Vendor Amount
4,730.64
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56022 09/26/2025 4,730.64
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 64314 CONCRETE - ASPHALT REPLACEMENT PROJECT - FIRE 4,730.64 09/22/2025 0.00 09/22/2025 2295
Vendor Number
WILLOWS ACE HARDWARE
Total Vendor Amount
1,165.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56023 09/26/2025 1,165.56
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 127478 CONNECTORS - MALL SPRINKLER SPLICE - MALL AREA 24.99 09/22/2025 0.00 09/22/2025 127779 MARKING PAINT - JENSEN PARK - CAR SHOW - PW 21.73 09/22/2025 0.00 09/22/2025 127826 CHARCOAL - SUPPLIES - FIRE 56.52 09/22/2025 0.00 09/22/2025 128385 SPRINKLERS - MALL AREA - PW 50.87 09/22/2025 0.00 09/22/2025 128922 PAINT HANDLE & ROLLER - CURBS - STREETS 26.07 09/22/2025 0.00 09/22/2025 128926 HOSE & NOZZLE - PARKS 73.93 09/22/2025 0.00 09/22/2025 129040 BRACE & CASTERS - FIRE 84.76 09/22/2025 0.00 09/22/2025 129060 DRYWALL SUPPLIES - LIBRARY ROOF PROJECT - PW 61.51 09/22/2025 0.00 09/22/2025 129078 MARKING PAINT - PUBLIC WORKS 21.73 09/22/2025 0.00 09/22/2025 129131 HOT PATCH SUPPLIES - STREETS 67.39 09/22/2025 0.00 09/22/2025 129163 PULL UP TOOL - SPRINKLERS - PW 10.03 09/22/2025 0.00 09/22/2025 129352 MARKING PAINT - FALL SOCCER - REC 645.84 09/26/2025 0.00 09/26/2025 129364 CUTTING & GRINDING WHEEL - SMALL TOOLS - PW 20.19 09/24/2025 0.00 09/24/2025 Payment Register APPKT00493 - CHECK RUN 9-26-25
10/7/2025 10:47:43 AM Page 6 of 7
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Gen Chk Voided **Void Check 0.00 0 1 0.00
Gen Chk Check 474,964.04 29 18 0.00
Gen Chk Voided **Void Check 0.00 0 3 0.00
Gen Chk Check 63,532.67 29 14 0.00
Packet Totals: 58 36 0.00 538,496.71
Payment Register APPKT00493 - CHECK RUN 9-26-25
10/7/2025 10:47:43 AM Page 7 of 7
Cash Fund Summary
Fund Amount Name
999 CASH CLEARING -538,496.71
Packet Totals: -538,496.71
10/7/2025 10:48:35 AM Page 1 of 3
Payment Register
City of Willows APPKT00495 - CHECK RUN 9-30-25
01 - Vendor Set 01
Bank: Gen Chk - General Checking
2454
Vendor Number
EDWARD GOMEZ
Total Vendor Amount
240.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56024 09/30/2025 240.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 100725EG BOUNCE HOUSE RENTAL - NATIONAL NIGHT OUT - CM 240.00 09/30/2025 0.00 09/30/2025 2516
Vendor Number
HAWKS HONKERS & HOOTS
Total Vendor Amount
800.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56025 09/30/2025 800.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 101425HHH PRESENTATION - WILDLIFE REFUGE WEEK - CITY MANAGER09/30/2025 0.00 09/30/2025 800.00 2515
Vendor Number
HECTOR GUERRERO
Total Vendor Amount
437.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56026 09/30/2025 437.50
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 100725HG DJ - NATIONAL NIGHT OUT - CITY MANAGER 437.50 09/30/2025 0.00 09/30/2025 Payment Register APPKT00495 - CHECK RUN 9-30-25
10/7/2025 10:48:35 AM Page 2 of 3
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Gen Chk Check 1,477.50 3 3 0.00
Packet Totals: 3 3 0.00 1,477.50
Payment Register APPKT00495 - CHECK RUN 9-30-25
10/7/2025 10:48:35 AM Page 3 of 3
Cash Fund Summary
Fund Amount Name
999 CASH CLEARING -1,477.50
Packet Totals: -1,477.50
10/7/2025 10:46:32 AM Page 1 of 4
Payment Register
City of Willows APPKT00492 - PAYROLL VENDORS SEPTEMBER 2025 01 - Vendor Set 01
Bank: Gen Chk - General Checking
1029
Vendor Number
AFLAC- FLEX ONE
Total Vendor Amount
499.39
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 55983 09/24/2025 499.39
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0001411 AFLAC DENTAL 140.89 09/26/2025 0.00 09/30/2025 INV0001412 AFLAC CANCER 103.33 09/26/2025 0.00 09/30/2025 INV0001413 AFLAC ACCIDENT 143.87 09/26/2025 0.00 09/26/2025 INV0001414 AFLAC STD 48.62 09/26/2025 0.00 09/30/2025
INV0001416 AFLAC EVENT/CRITICAL 21.66 09/26/2025 0.00 09/30/2025 INV0001417 AFLAC HOSPITAL 26.82 09/26/2025 0.00 09/30/2025 INV0001418 AFLAC VISION 14.20 09/26/2025 0.00 09/30/2025 1194
Vendor Number
CALIFORNIA STATE DISBURSE
Total Vendor Amount
162.92
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 55984 09/24/2025 162.92
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0001419 CHILD SUPPORT 162.92 09/26/2025 0.00 09/26/2025 1650
Vendor Number
FIRE RISK MANAGEMENT SERVICES
Total Vendor Amount
21,703.63
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 55985 09/24/2025 21,703.63
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0001400 MEDICAL 5,101.85 09/12/2025 0.00 09/30/2025
INV0001401 MEDICAL 5,592.01 09/12/2025 0.00 09/30/2025
INV0001423 MEDICAL 5,101.81 09/26/2025 0.00 09/30/2025
INV0001424 MEDICAL 5,591.96 09/26/2025 0.00 09/30/2025
SEPTEMBER2025 ROBINETTE/MISTROI RETIREE HEALTH INS 316.00 09/12/2025 0.00 09/12/2025 1551
Vendor Number
HUMANA DENTAL/VISION
Total Vendor Amount
1,482.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 55986 09/24/2025 1,482.25
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0001397 DENTAL 287.42 09/12/2025 0.00 09/30/2025
INV0001398 DENTAL 334.21 09/12/2025 0.00 09/30/2025
INV0001399 DENTAL 42.77 09/12/2025 0.00 09/30/2025
INV0001403 VISION 37.46 09/12/2025 0.00 09/30/2025
INV0001404 VISION 32.88 09/12/2025 0.00 09/30/2025
INV0001405 VISION 6.44 09/12/2025 0.00 09/30/2025
INV0001420 DENTAL 287.39 09/26/2025 0.00 09/30/2025
INV0001421 DENTAL 334.13 09/26/2025 0.00 09/30/2025
INV0001422 DENTAL 42.77 09/26/2025 0.00 09/30/2025
INV0001426 VISION 37.46 09/26/2025 0.00 09/30/2025
INV0001427 VISION 32.88 09/26/2025 0.00 09/30/2025
INV0001428 VISION 6.44 09/26/2025 0.00 09/30/2025
Payment Register APPKT00492 - PAYROLL VENDORS SEPTEMBER 2025 10/7/2025 10:46:32 AM Page 2 of 4
2223
Vendor Number
UNITED PUBLIC EMPLOYEES A
Total Vendor Amount
190.16
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 55987 09/24/2025 190.16
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0001425 PUBLIC SAFETY DUES 190.16 09/26/2025 0.00 09/30/2025 Payment Register APPKT00492 - PAYROLL VENDORS SEPTEMBER 2025 10/7/2025 10:46:32 AM Page 3 of 4
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Gen Chk Check 24,038.35 26 5 0.00
Packet Totals: 26 5 0.00 24,038.35
Payment Register APPKT00492 - PAYROLL VENDORS SEPTEMBER 2025 10/7/2025 10:46:32 AM Page 4 of 4
Cash Fund Summary
Fund Amount Name
999 CASH CLEARING -24,038.35
Packet Totals: -24,038.35
9/23/2025 3:53:31 PM Page 1 of 4
Payroll Check Register
City of Willows Checks
Pay Period: 9/8/2025-9/21/2025
Employee Employee # Check Type Date Amount Number
Packet: PYPKT00484 - PAY PEROID 9-8-25 TO 9-21-25 PAY DATE 9-26-25 Payroll Set: Payroll Set 01 - 01
BOWDEN, BRANDON 41034 BOW00 Regular 09/26/2025 6,859.93 WILSON, KENZIE 41035 WIL04 Regular 09/26/2025 6,859.93
9/23/2025 3:53:31 PM Page 2 of 4
Payroll Check Register
City of Willows Direct Deposits
Pay Period: 9/8/2025-9/21/2025
Employee Employee # Date Amount Number
Packet: PYPKT00484 - PAY PEROID 9-8-25 TO 9-21-25 PAY DATE 9-26-25 Payroll Set: Payroll Set 01 - 01
BROWN, MARTHA BRO01 09/26/2025 3,915.72 1682
PRICE, KARLEEN PRI01 09/26/2025 1,744.74 1683
HAZLETT, ROBIN HAZ01 09/26/2025 1,261.39 1684
MOORE, JOANNE MOO01 09/26/2025 2,661.28 1685
MOORE, JOANNE MOO01 09/26/2025 150.00 1685
RICHARDSON, TARYN RIC00 09/26/2025 1,022.93 1686
RUSTENHOVEN, TARA L RUS01 09/26/2025 1,629.39 1687
GAMBOA, YADIRA GAM00 09/26/2025 438.35 1688
LUNA-SARINAS, CRISTINA LUN00 09/26/2025 459.90 1689
MYERS, KEVIN M MYE00 09/26/2025 369.56 1690
WATKINS, COLLEEN WAT00 09/26/2025 459.90 1691
WATSON, CHRISTINE WAT01 09/26/2025 2,623.24 1692
CONNELLY, WILLIAM CON00 09/26/2025 1,191.74 1693
ENOS, KYLE ENO00 09/26/2025 2,109.64 1694
FUENTES, JAIME FUE01 09/26/2025 4,696.38 1695
HUTSON, EVAN C HUT01 09/26/2025 405.91 1696
LOMBARD, TYLER JOSEPH LOM00 09/26/2025 7,343.21 1697
LOPEZ, JOSE LOP02 09/26/2025 970.33 1698
PETERICH, JOHN PET01 09/26/2025 412.16 1699
RAKESTRAW, SHANE RAK00 09/26/2025 422.46 1700
MINGS, MICHAEL E MIN00 09/26/2025 1,735.33 1701
RANDOLPH, MATTHEW RAN01 09/26/2025 1,395.88 1702
REED, JOSHUA REE00 09/26/2025 1,341.10 1703
VASQUEZ, PEDRO CEASAR VAS01 09/26/2025 1,611.35 1704
BETTENCOURT, JOSEPH BET01 09/26/2025 3,497.95 1705
MONCK, NATHANIAL T MON00 09/26/2025 2,930.37 1706
PFYL, NATISA N PFY00 09/26/2025 1,755.56 1707
9/23/2025 3:53:31 PM Page 3 of 4
Payroll Check Register
City of Willows Employee Pay Summary
Pay Period: 9/8/2025-9/21/2025
Packet: PYPKT00484 - PAY PEROID 9-8-25 TO 9-21-25 PAY DATE 9-26-25 Payroll Set: Payroll Set 01 - 01
Employee Employee # Payment Date Number Earnings Deductions Taxes Net BETTENCOURT, JOSEPH 888.19 3,497.95 BET01 09/26/2025 1705 4,808.00 421.86 BOWDEN, BRANDON 4,697.36 6,859.93 BOW00 09/26/2025 41034 11,557.29 0.00 BROWN, MARTHA 1,689.29 3,915.72 BRO01 09/26/2025 1682 6,513.46 908.45 CONNELLY, WILLIAM 248.26 1,191.74 CON00 09/26/2025 1693 1,440.00 0.00 ENOS, KYLE 0.00 2,109.64 ENO00 09/26/2025 1694 2,646.52 536.88 FUENTES, JAIME 1,194.80 4,696.38 FUE01 09/26/2025 1695 6,237.80 346.62 GAMBOA, YADIRA 65.65 438.35 GAM00 09/26/2025 1688 504.00 0.00 HAZLETT, ROBIN 135.79 1,261.39 HAZ01 09/26/2025 1684 1,997.60 600.42 HUTSON, EVAN C 38.92 405.91 HUT01 09/26/2025 1696 444.83 0.00 LOMBARD, TYLER JOSEPH 1,367.00 7,343.21 LOM00 09/26/2025 1697 9,477.61 767.40 LOPEZ, JOSE 108.95 970.33 LOP02 09/26/2025 1698 1,079.28 0.00 LUNA-SARINAS, CRISTINA 44.10 459.90 LUN00 09/26/2025 1689 504.00 0.00 MINGS, MICHAEL E 530.23 1,735.33 MIN00 09/26/2025 1701 2,570.45 304.89 MONCK, NATHANIAL T 1,097.74 2,930.37 MON00 09/26/2025 1706 4,776.80 748.69 MOORE, JOANNE 1,214.50 2,811.28 MOO01 09/26/2025 1685 4,759.07 733.29 MYERS, KEVIN M 35.44 369.56 MYE00 09/26/2025 1690 405.00 0.00 PETERICH, JOHN 39.52 412.16 PET01 09/26/2025 1699 451.68 0.00 PFYL, NATISA N 570.98 1,755.56 PFY00 09/26/2025 1707 3,191.35 864.81 PRICE, KARLEEN 445.82 1,744.74 PRI01 09/26/2025 1683 2,447.54 256.98 RAKESTRAW, SHANE 40.50 422.46 RAK00 09/26/2025 1700 462.96 0.00 RANDOLPH, MATTHEW 342.41 1,395.88 RAN01 09/26/2025 1702 1,937.60 199.31 REED, JOSHUA 187.14 1,341.10 REE00 09/26/2025 1703 1,937.60 409.36 RICHARDSON, TARYN 191.53 1,022.93 RIC00 09/26/2025 1686 1,214.46 0.00 RUSTENHOVEN, TARA L 357.68 1,629.39 RUS01 09/26/2025 1687 2,406.92 419.85 VASQUEZ, PEDRO CEASAR 312.65 1,611.35 VAS01 09/26/2025 1704 2,333.40 409.40 WATKINS, COLLEEN 44.10 459.90 WAT00 09/26/2025 1691 504.00 0.00 WATSON, CHRISTINE 1,036.18 2,623.24 WAT01 09/26/2025 1692 4,007.20 347.78 WILSON, KENZIE 4,697.36 6,859.93 WIL04 09/26/2025 41035 11,557.29 0.00 Totals: 92,173.71 8,275.99 21,622.09 62,275.63
9/23/2025 3:53:31 PM Page 4 of 4
Payroll Check Register
City of Willows Report Summary
Pay Period: 9/8/2025-9/21/2025
Packet: PYPKT00484 - PAY PEROID 9-8-25 TO 9-21-25 PAY DATE 9-26-25 Payroll Set: Payroll Set 01 - 01
Type
2 Count
0 13,719.86
0.00 Regular Checks
Manual Checks
0 0.00
0 0.00
Amount
27 48,555.77
Total 29 62,275.63
Reversals
Voided Checks
Direct Deposits
City Council
Evan Hutson, Mayor
Rick Thomas, Vice Mayor
Matt Busby, Council Member
Gary Hansen, Council Member
Lorri Pride, Council Member
City Manager
Marti Brown
City Clerk
Karleen Price
Willows City Council
Regular Meeting
Action Minutes
September 23, 2025
Willows City Hall
Regular Session: 6:00 PM
201 North Lassen Street
Willows, CA 95988
(530) 934-7041
1. CALL TO ORDER – 6:00 PM
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Councilmembers Present: Mayor Hutson, Vice Mayor Thomas, Councilmembers Busby, Hansen and Pride
Councilmembers Absent: None
4. CHANGES TO THE AGENDA
5. CEREMONIAL MATTERS
a. Proclamation – Global War on Terrorism & Desert Storm Veteran’s Appreciation Day received by John Benningfield and Kevin Triance.
b. Proclamation – Breast Cancer Awareness Month received by Janice Smith, Survivor c. Proclamation – National Fire Prevention Week
d. Proclamation – National Farmer’s Day received by Larry Domenighini, Glenn County Farm Bureau
6. PRESENTATION
a. Improving Park Safety and Infrastructure presented by Joe Bettencourt, Community Development & Services Director
7. PUBLIC COMMENT & CONSENT CALENDAR FORUM
a. Register Approval
Action: Approved general checking, payroll, and direct deposit check registers. b. Minutes Approval
Action: Approved the September 9, 2025 meeting minutes.
Agenda Item #6b
2 c. Rezone (File# RZ-25-01) & General Plan Amendment (File# GPA-25-01) / 103 South Plumas Street
Action: Introduced an ordinance entitled “AN ORDINANCE OF THE WILLOWS CITY COUNCIL
GRANTING THE REZONE TO AMEND THE ZONING FROM CENTRAL COMMERCIAL (CC) TO
MULTIPLE RESIDENCE-PROFESSIONAL OFFICE (RP) AND A GENERAL PLAN AMENDMENT TO
AMEND THE LAND USE DESIGNATION FROM GENERAL COMMERCIAL (GC) TO OFFICE AND PROFESSIONAL (OP) FOR THE PROPERTY LOCATED AT 103 SOUTH PLUMAS STREET, ASSESSOR’S PARCEL NUMBER 002-113-001” and directed staff to proceed with scheduling the ordinance for a second reading and adoption.
Motion to approve the consent calendar as presented.
Moved/Seconded: Vice Mayor Thomas/Councilmember Hansen
Yes: Mayor Hutson, Vice Mayor Thomas, Councilmembers Busby, Hansen and Pride No: None
Absent: None
8. PUBLIC HEARING 7:01PM
a. Appeal of Conditional Use Permit Denial (File# CUP 25-02) Action: Motion to granting the appeal and approving Conditional Use Permit No. CUP 25-02 for a Retail/Dispensary Cannabis Business operated by WWCRS, Inc., for the property located at 130 N. Butte Street, Assessor’s Parcel Number 003-044-005 within the Central Commercial Zone. Motion amended to include modifications to Conditions #1, 16, and 37 of the CUP and adding a condition that revenue sharing is paid monthly.
Public Hearing Open 7:01PM, Closed 7:18PM
Public Comment #1: Karen Johnson
Public Comment #2, Manuel Treto
Public Comment #3: Lani Cleveland
Public Comment #4: Leslie Westch
Public Comment #5: Stefan Crespo
Public Comment #6: Shirley Benningfield
Moved/Seconded: Vice Mayor Thomas/Councilmember Busby
Roll Call Vote
Yes: Mayor Hutson, Vice Mayor Thomas, Councilmembers Busby, Hansen and Pride No: None
Absent: None
Motion Passes 5-0
3 Mayor Hutson recessed the meeting at 7:55PM. The meeting was reconvened at 8:03PM.
9. DISCUSSION AND ACTION CALENDAR
a. WWCRS, Inc. Retail/Dispensary Cannabis Business License, 130 North Butte Street Action: Motion to approve a resolution approving a Retail/Dispensary Cannabis Business License for WWCRS, Inc. for the property located at 130 N. Butte Street, Assessor’s Parcel Number 003-044-005 within the Central Commercial Zone. Motion amended to include the amended Conditions of Approval as previously approved for the Conditional Use Permit.
Public Comment Open ,Closed
Public Comment #1: Reverend Linda Robert
Public Comment #2: Holly Meyers
Public Comment #3 Janice Smith
Public Comment #4: Sherry Brott, Planning Commission Chair Public Comment #5: Shirley Benningfield
Moved/Seconded: Vice Mayor Thomas/Councilmember Busby
Roll Call Vote
Yes: Mayor Hutson, Vice Mayor Thomas, Councilmembers Busby No: Councilmember Hansen and Councilmember Pride
Absent: None
Motion Passes 3-2
Mayor Hutson recessed the meeting at 9:17PM. The meeting was reconvened at 9:25PM. b. New Carpet for Library (Backroom)
Action: Motion to approve a resolution authorizing the City Manager enter into an agreement for an independent Emergency Medical Services assessment study.
Moved/Seconded: Vice Mayor Thomas/Councilmember Busby
Yes: Mayor Hutson, Vice Mayor Thomas, Councilmembers Busby, Hansen and Pride No: None
Absent: None
c. Wayfinding Sign Design Review
Action: Directed staff to present final designs to Planning Commission for final approval. 4 10. COMMENTS & REPORTS
a. Council Correspondence
Mayor Hutson reported receiving an invitation from UC Agriculture and Natural Resources event and received an email regarding Willows Walmart Grand re-opening. b. City Council Comments & Reports
c. City Manager’s Report
City Manager Marti Brown advised Council of two upcoming events:
• National Night Out, Texas Style, to be held October 7, 2025 from 4:30 – 7:00 PM at Central Park.
• National Wildlife Refuge Week, October 14, 2025 from 4:30-6:00pm, including Hawks, Honkers, and Hoots Wildlife Show, a reception with Sacramento Wildlife Refuge, followed by a proclamation at the City Council meeting.
11. CLOSED SESSION 9:38 PM
a. Conference with Labor Negotiators (§54957.6)
Agency Designated Representatives:
Marti Brown, City Manager and Andrew Plett, City Attorney Employee Organizations: UPEC, Fire and General Bargaining Units, and Management Report Out: Direction given to staff.
b. Conference With Legal Counsel – Anticipated Litigation Initiation of litigation pursuant to paragraph (4) of subdivision (d) of section 54956.9: (1 case) Report Out: Direction given to staff.
c. Conference With Legal Counsel—Existing Litigation
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: John Forbes, et al. v. County of Glenn, et al.; Glenn County Superior Court Case No. 23CV03205
Report Out: Direction given to staff.
12. ADJOURNMENT – 10:26 PM
______________________________
Karleen Price, City Clerk
Agenda Item #6c
_____________________________________________________________________ Date: October 14, 2025
To: Honorable Mayor and Councilmembers
From: Nathan Monck, Fire Chief
Joe Bettencourt, Community Services & Development Director Marti Brown, City Manager
Subject: Administrative Analyst Job Classification - Fire and Community Development & Services Departments
Recommendation:
Approve the attached job classification (Attachment 1) and salary schedule (Attachment 2) based on the approved FY 2025-26 budget authorizing the creation and addition of one full-time Administrative Analyst - Fire and Community Development & Services (CD&S) Departments.
Rationale for Recommendation:
As part of the FY 2025-26 budget process, Council approved the budget for this new city position to start after January 1, 2026. However, at the time, it was determined that staff would return to the Council at a later date, but before recruiting for the position, for consideration and approval of the job classification and salary schedule for the new position.
Background:
After conducting an informal Strengths, Weaknesses, Opportunities, and Threats (SWOT) analysis of City functions, the Fire Chief and Community Development & Services Director identified an immediate need for additional administrative support in both departments. As part of the FY 25-26 budget process, the City Council authorized and approved the budget for one full-time, permanent Administrative Analyst to be shared between the Fire and Community Development & Services Departments.
Discussion & Analysis:
While eventually a dedicated, full-time Administrative Analyst will likely be required for each department, this interim shared approach provides immediate and needed administrative support for both departments while the city continues to rebuild its General Fund Reserve (in light of the recent voter approved sales tax measure).
Under the proposed job classification, the position’s time will be split 50/50 between the Fire and CD&S Departments. The successful applicant for this position will spend 50% of their time in the Fire Department and 50% in the CD&S Department. At the Fire Station and under the direction of the Fire Chief, the Analyst will support management of the Fire Recovery USA Program, processing accounts receivable and payable, National Incident Fire Reporting System (NIFRS) management, Fire Prevention and Inspection Coordination, Grant Reporting, Training Records, Data Management, and Code Enforcement. At the Civic Center and under the direction of the CD&S Director, the Analyst will support and assist with Building, Code Enforcement, Engineering, Recreation, front counter coverage, and other administrative functions as needed.
This newly created position will allow more time for department heads and senior staff to focus on complex project management, ensuring that the community receives a higher level of service. The Fire Chief, Community Development & Services Director, and Finance Director jointly prepared the attached job classification (Attachment 1).
Consistency with Council Priorities and Goals:
This item is consistent with Priority #1, Fiscal Stability and Priority #3, Public Safety.
Fiscal Impact:
Since the funding for this position was already approved as part of the FY 2025-26 budget, there is no fiscal impact by approving the attached Job Classification and Salary Schedule.
Attachments:
Attachment 1: Administrative Analyst Job Classification - Fire and Community Development & Services Departments
Attachment 2: Salary Schedule
NON-EXEMPT
Attachment 1
CITY OF WILLOWS
ADMINISTRATIVE ANALYST
FIRE AND COMMUNITY DEVELOPMENT & SERVICES DEPARTMENTS
DEFINITION:
The Administrative Analyst - Fire and Community Development & Services Departments performs a variety of responsible administrative, technical, and clerical duties in support of the operations of both the Fire Department and the Community Development & Services Department. This position supports fire prevention and emergency medical services, planning, building, code enforcement, engineering, recreation and other related programs.
DISTINGUISHING CHARACTERISTICS:
This position performs a variety of administrative, technical, and clerical duties in support of the Fire and the Community Development & Services Departments. The role involves assisting with fire prevention, emergency and grant management, planning, building, code enforcement, engineering, and recreation activities. Responsibilities include preparing and processing technical documents, records, and reports; reviewing and organizing department materials; and supporting permitting and departmental processes. The position requires familiarity with or the ability to learn planning, building and fire terminology, attention to detail, and the ability to follow established procedures while working both independently and as part of a team.
Management reserves the right to add, modify, change or rescind work assignments and to make reasonable accommodation so that qualified employees may perform the essential functions of the job.
SUPERVISION RECEIVED/EXERCISED:
Receives supervision and direction from the Fire Chief and the Community Development & Services Director.
ESSENTIAL FUNCTIONS:
FIRE DEPARTMENT FUNCTIONS
o Schedules meetings, records and prepares agendas and minutes for fire department meetings and other meetings as required. Other tasks include preparation of ordinances, resolutions, financial reports, and Brown Act compliance.
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.
ADMINISTRATIVE ANALYST- FIRE AND CD&S
o Coordinate the prevention and inspection programs for the city’s Fire Department.
Perform inspections as needed.
o Prepare necessary documents for accounts payable and receivable. o Administer Fire Recovery USA Program.
o Responsible for all incident responses and training being entered into incident reporting software and submitting required incidents reporting files to state and national agencies by required quarterly deadlines.
o Assist all personnel with special projects as needed by developing, completing, assembling, and coordinating project activities and document preparation. o Maintain file retention programs and perform all necessary filing, both electronically and physically.
o Possess or demonstrate ability to learn extensive working knowledge of all software applications used within the fire department, such as word processing, spreadsheets, accounting, fire reporting, scheduling, and presentation and networking software.
o Provide administrative and operational assistance to all city employees, fire district members and volunteers, including responding to questions and documentation requests.
o Accurately enter, update, and validate information in department database in accordance with agency and state reporting standards.
o Maintain data integrity, confidentiality, and timely submission to support operational readiness and compliance.
o Assist with EMS credentialing and renewal of all required documents for fire department personnel.
o Enter, access, and transmit patient records in strict compliance with the Health Insurance Portability and Accountability Act (HIPAA), California’s Confidentiality of Medical Information Act (CMIA), and safeguard Protected Health Information (PHI) in all EMS systems and permitting access/disclosure only as authorized.
o Perform other related duties as assigned.
COMMUNITY DEVELOPMENT & SERVICES DEPARTMENT FUNCTIONS o Planning Functions:
Perform a variety of clerical and technical duties in support of field and office work for the professional planning staff, including:
design and drafting of charts, exhibits, video presentations, and other graphic representations.
Update maps, zoning and land use maps, records and other pertinent files. Assist in preparing the Planning Commission agenda, staff reports, and minutes.
Research information and prepare materials for presentations at Planning Commission and City Council meetings.
ADMINISTRATIVE ANALYST- FIRE AND CD&S
Assist professional staff members in field inspections and the collection, tabulation, and analysis of various information, including physical, social and economic characteristics of the city, statistical computations, and construction activity.
Create and maintain corresponding computer database and map files. Provide general information to the public, development community and other government agencies pertaining to land use, zoning, base maps, ordinance violations, and City planning and development policies, procedures, and standards.
Accept and forward planning permit applications to the City Planner for processing.
Respond to general and routine Planning and zoning related questions. Check legal descriptions of property, section maps, and regulations for appropriateness of lot size, and setback.
Obtain names and addresses of property owners from appropriate records for zoning hearing notices.
Process minor planning project applications.
Review applications and plans for completeness and route to appropriate parties for comments.
Prepare public notices, staff reports, and public presentations. o Building Functions:
Respond in person, via email and/or phone to general and routine Building Division related questions.
Advise contractors, developers, engineers, architects and the public on permit process requirements and permit status.
Verify contractors' licenses, City business licenses, worker's compensation, insurance and property ownership.
Calculate permit fees and ensure all permit fees are paid or, if deferred, that appropriate documentation is recorded.
Review applications for completeness and accuracy.
Research and update permit application status in response to inquiries from staff and the public.
Enter data into automated system and log permit activity. Collect and compile data in preparation for reports.
Circulate permit submittal to other departments and consultants for review and record responses.
Issue permits, as directed, that are in compliance with standardized requirements, State law and the City’s Municipal Code.
Maintain Building and property files.
Prepare and issue bills, receipts, letters, statistical reports and other forms as directed and as necessary.
o Code Enforcement Functions:
Accept, coordinate and track code enforcement complaints.
ADMINISTRATIVE ANALYST- FIRE AND CD&S
Manage Code Enforcement case files.
o Engineering Functions:
Assist with issuing encroachment permits.
Coordinate with the City Engineer and track permits.
o Recreation Functions:
Act as the main point of contact for any issues related to park rentals and sports registration.
Route park rentals to appropriate staff for proper approval. Assist the public in using city software to register for sports and park rentals.
o Administrative Functions:
Share City Hall front counter and phone duties with other administrative staff.
As needed, act as the Deputy City Clerk when the City Clerk is out of the office, including clerk City Council meetings, take minutes, and post agendas.
Issue and limited processing of other permit applications and fees including recreation, business license, and any other City related permits. o Other Job Functions:
Perform other related duties as assigned.
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment:
Work is performed primarily in a standard office environment; incumbents may be required to work extended hours including evenings and weekends. Regular and consistent attendance is required.
Physical:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
ADMINISTRATIVE ANALYST- FIRE AND CD&S
MINIMUM QUALIFICATIONS:
Education and/or Experience:
Any combination of training and experience that provides the required knowledge, skills, and abilities is qualifying. Typical education would include a high school diploma, or equivalent.
Specialized coursework in fire, building, architecture or engineering with college course work with an AA or AS degree in a relevant field being desirable. Typical experience would include two (2) years, full-time equivalent, of increasingly responsible experience performing permit technician related duties involving public contact, preferably in planning, architecture, building, or engineering environments involving customer contact. General knowledge of fire, building, planning, and land development terminology, codes and regulations is preferred.
License/Certificate:
Possess a valid California driver's license.
KNOWLEDGE/ABILITIES/SKILLS:
Knowledge of:
Modern office procedures and practices; records management; alphabetic and numeric filing systems; modern office equipment, demonstrated competency with Microsoft Office and department-specific systems with strong attention to accuracy; specialized aspects of department/division policies, practices, and procedures; knowledge of relevant State/municipal codes and ordinances; effective customer service skills and techniques; and interpersonal communicationskills.
Ability to:
Communicate clearly in person, by phone, and in writing; provide accurate information to the public regarding services provided by departments; and deliver professional front-counter service. Review applications for completeness, route submittals for review, calculate and collect fees, issue permits as directed, and maintain organized electronic/physical case files. Prepare agendas, minutes, correspondence, and statistical/activity reports; process basic accounts payable/ accounts receivable documents; and research and update the public on inquiries received. Enter, validate, and submit incident and training data in reporting software to meet State and national requirements within allowed deadlines; safeguard confidential and sensitive information, including PHI, in strict compliance with HIPAA and California’s CMIA. Prioritize multiple assignments, interpret and apply relevant codes/policies, coordinate inspections/meetings, and create/maintain databases, create and/or update materials to support staff reports and public presentations.
ACKNOWLEDGMENT:
I acknowledge that I have read the job description and requirements for the Fire Department and Community Development and Services Administrative Analyst position and I certify that I have
ADMINISTRATIVE ANALYST- FIRE AND CD&S
the necessary education, knowledge, experience and physical requirements required to perform the essential functions of this position.
________________________________________________________ Applicant Signature Date
Attachment 2
ADMINISTRATIVE ANALYST – FIRE AND COMMUNITY DEVELOPMENT & SERVICES DEPARTMENTS
ANNUAL SALARY SCHEDULE
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 $47,611 $48,796 $50,003 $51,272 $52,540 $53,851 $55,203 $56,576 $57,990
HOURLY SALARY SCHEDULE
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 $22.89 $23.46 $24.04 $24.65 $25.26 $25.89 $26.54 $27.20 $27.88 Agenda Item #6d
_____________________________________________________________________ Date: October 14, 2025
To: Honorable Mayor and Councilmembers
From: Joe Bettencourt, Community Development & Services Director Marti Brown, City Manager
Subject: Amended Conditions of Approval for Cali Love LLC. CUP 25-01 Recommendation:
Approve the amended Conditions of Approval (COA) (Attachment 1) for the Conditional Use Permit (CUP) 25-01 for Cali Love LLC.
Rationale for Recommendation:
Amending the COA for Cali Love LLC. will ensure consistency across the two cannabis retail businesses operating in the City. This recommended amendment is consistent with the already Council approved COA’s for WWCRS Inc Cannabis Dispensary.
Background:
On August 5, 2025, the Planning Commission approved CUP 25-01 for Cali Love LLC. to operate a retail cannabis dispensary at 157 North Butte Street. The CUP included a COA that the applicant must implement to satisfy compliance and operate a dispensary within the city limits. Concurrently, CUP 25- 02 for WWCRS Inc. was denied at the same Planning Commission meeting. Consequently, WWCRS Inc. appealed to the City Council. At the August 26 City Council meeting, the item was continued because the application had been revised and was not consistent with the original application submitted as part of the evaluation process. As a result, a new application with the correct new entity information was resubmitted, considered and approved at the September 23, 2025, City Council meeting. However, during the approval process, the Council modified several Conditions of Approval. Following these revisions and Council approval, it was recommended that the COAs for Cali Love LLC. be amended as well to reflect the updated standards adopted for WWCRS Inc and ensure consistent COAs between both dispensaries.
Discussion & Analysis:
When the City Council amended WWCRS Inc’s COAs at its September 23 meeting, it created a higher standard of regulation for cannabis business operations within the City. To ensure fair and consistent compliance and regulation of both dispensaries, it was recommended that Cali Love LLC Conditions of Approval also be amended to reflect the updated standards. The amended changes will ensure consistency and uniform enforcement of operational requirements. Attachment 2 is a redlined version of the previously approved Cali Love LLC. COA, so that additions, deletions and modifications are clearly shown and may be reviewed.
Fiscal Impact:
There is no fiscal impact associated with revising the COAs for Cali Love LLC.
Attachments:
Attachment 1: Cali Love LLC. Amended COA
Attachment 2: Cali Love LLC. Redlined COA
Attachment 1
Conditions of Approval
Conditional Use Permit (CUP 25-01)
For Retail / Dispensary Cannabis Business License
157 N Butte Street /APN: 002-162-006
Planning Commission Approval Date: August 5, 2025
City Council Modification Date: October 14, 2025
GENERAL
(1) This Conditional Use Permit (CUP 25-01) allows for the operation of a cannabis retail / dispensary cannabis business (Storefront Retailer). Storefront Retailer is defined as a licensee that owns or operates a physical location where cannabis goods are sold directly to consumers. Storefront retailers may also provide delivery services under the same license. the required license for a Storefront Retailer is a Type 10 - Storefront Retailer (walk-in dispensary, with optional delivery) license issued by the State of California. Any future proposal for Storefront Retailer related use, that is not included in the Phase 1 or Phase 2 application shall be subject to separate review and approval in accordance with applicable zoning, licensing, and regulatory requirements. (2) Prior to commencing business operations pursuant to a cannabis retail/dispensary business license issued by the City of Willows, the applicant shall hold a certificate of authorization issued by the City of Willows. Certificates of authorization shall be issued only to applicants who hold (a) a retail/dispensary cannabis sales license issued by the City of Willows, (b) a use permit issued by the City of Willows planning commission, and (c) California state-issued Type 10- Storefront Retailer license.
(3) In the event of any conflict between the Conditions of Approval for CUP 25-01 and the State of California (State) regulations, these Conditions of Approval shall prevail to the maximum extent of the City's legal authority; any provision for which the City lacks such authority shall defer to the applicable State of California regulation.
(4) Where any system isreferenced in Attachment 1 (Application Materials), the applicantshall install and use that system, and no deviation shall occur unless the City Manager authorizes a written exemption. The installed system shall match make/model, specifications, design and other details as described in Attachment 1. This includes but is not limited security systems, age verification systems, lighting systems, odor control systems, tracking systems labeling and packaging requirements, building plans and specifications and any other system as described in Attachment
1. (5) Hours of Operation. All permitted Storefront Retailer business premises shall be closed to the general public, including deliveries, shall be prohibited between the hours of 7:00 p.m. and 8:00 a.m. Transporter deliveries and pick-ups shall be prohibited between the hours of 7:00 p.m. and 8:00 a.m.
(6) Odor Control. Odorsshall be contained on the property on which the commercial cannabis activity is located. If the city receives any odor complaints, the cannabis business shall work with the building official or his designee to correct odor concerns. Unresolved or repeated odor complaints may be basis for suspension or revocation of the license or denial of license renewal. (7) Business Conducted within Building. No production, distribution, storage, display or wholesale of cannabis and cannabis-infused products shall be visible from the exterior of the building where the commercial cannabis activity is being conducted.
(8) Security Measures. Maintain a commercial alarm monitoring system and video surveillance system in accordance with local, state and federal regulations. (9) Security Breach. A cannabis business shall notify the city and the Glenn County sheriff's office within 24 hours after discovering any of the following:
a. Diversion, theft, loss, or any criminal activity involving the cannabis or cannabis product or any agent or employee of the permittee.
b. The loss or unauthorized alteration of records related to cannabis or cannabis product, registered qualifying patients, primary caregivers or employees or agents. c. Significant discrepanciesidentified during inventory. d. Any other material breach of security.
(10)Labeling and Packages. Labels and packages of cannabis and cannabis productsshall meet allstate and federal labeling and packaging requirements.
(11)Inspection Records. Inspections, if necessary, shall take place at a reasonable time with prior notice to the cannabis business. Notwithstanding the foregoing, upon reasonable suspicion of a material violation of the law or the provisions of this code or the conditions of a license, inspections may be made at any time, with or without prior notice. Upon request, the cannabis business shall timely provide the city official with reports and records related to the business including, but not limited to, sales reports, utility bills from the commercial energy provider for the premises. This section shall not limit any inspection authorized under any other provision of law or regulation.
(12)In addition to a retail/dispensary cannabis businesslicense, obtain and maintain a businesslicense from the City of Willows.
(13)Maintain at all times commercial general liability insurance providing coverage at least as broad as ISO CGL Form 00 01 on an occurrence basis for bodily injury, including death, of one or more persons, property damage and personal injury with limits of not less than $1,000,000 per occurrence and comprehensive automobile liability (owned, nonowned, hired) providing coverage at least as broad as ISO Form CA 00 01 on an occurrence basis for bodily injury, including death, of one or more persons, property damage and personal injury, with limits of not less than $1,000,000. The commercial general liability policy shall provide contractual liability, shall include a severability of interest or equivalent wording, shall specify that insurance coverage afforded to the city shall be primary, and shall name the City of Willows, its officials, employees and attorneys as additional insured. Failure to maintain insurance asrequired herein at all timesshall be grounds for suspension of the license immediately, and ultimately, revocation. (14)By accepting the license, each licensee agrees to indemnify, defend and hold harmless to the fullest extent permitted by law the City of Willows, its officers, employees, attorneys, agents and consultants from and against any and all actual and alleged damages, claims, liabilities, costs (including attorney's fees), suits or other expenses resulting from and arising out of or in connection with licensee's operations, except such liability caused by the gross negligence or willful misconduct of City of Willows, its officers, employees, attorneys, agents and consultants. {15)Maintain for a minimum of three years a written accounting or ledger of all cash, receipts, credit card and other financial transactions, and reimbursements (including any in-kind contributions) as well as records of all operational expenditures and costs incurred by the licensee in accordance with generally accepted accounting practices and standards typically applicable to business records, which shall be made available to the city, its auditors or consultants during business hours for inspection upon reasonable notice by the city manager and for purposes of audit. {16)Inform the city manager, in writing, of any change including, but not limited to, any change in ownership of five percent or more in a single transaction or cumulatively. {17)Notify the city manager within three days of any notices of violations or other corrective action ordered by a state or other local licensing authority, and provide copies of the relevant documents. [Ord. 745-19 § 6, 7-9-19; Ord. 736-17 § 7 (Exh. B), 11-28-17]. {18)Cannabis businesses that sell edible cannabis products shall have a valid Glenn County health permit. Permit holders shall comply with Health and Safety Code Section 13700 et seq., and Glenn County Health Department permit requirements.
{19)Drive-through or walk-up window services are prohibited at all retail/dispensary cannabis establishments in the City of Willows.
{20)An application for renewal of a retail/dispensary cannabis business license, together with all applicable fees, must be submitted to the city manager at least 90 days before the expiration of the then-current license. Failure to submit a renewal application at least 90 days prior to the expiration date of the then-current license will result in the automatic expiration of the license on the expiration date.
{21)A retail/dispensary cannabis business license is nontransferable to another person, entity or location, and no such transfer may be made except in accordance with this section. Any such transfer made without the prior consent of the City of Willows shall result in the revocation of the license. Any change in ownership of five percent or more, singly or cumulatively, shall be considered a "change in ownership" and constitute a "transfer" for purposes of this section. {22)Whenever an enforcement officer has reason to believe that a nuisance exists or that an inspection is necessary to enforce any provision of this chapter, the officer may enter the premises at any reasonable time to perform the inspection or any other duty imposed by this title. The enforcement officer shall provide reasonable notice of the need to enter and inspect.
Notwithstanding the foregoing, in the event there is reasonable suspicion of the existence of a nuisance or violation that presents an immediate or imminent danger to the health, safety or welfare of the employees of licensee, its customers or the community at large, the enforcement officer or other city official may enter the premises at any time without notice. a. The enforcement officer shall present proper identification, state the purpose of the visit and request permission of the owner or responsible person to enter the premises. If entry is refused, the enforcement officer shall have recourse to every remedy provided by law to secure entry. Any such refusalshall be groundsforsuspension of the licensee'slicense. b. When the enforcement officer has first obtained a proper inspection warrant or other remedy provided by law to secure entry, no owner or responsible person shall fail or neglect, after proper request is made as provided in this title, to promptly permit entry therein by the enforcement officer for the purpose of inspection and examination pursuant to this title. [Ord. 736-17 § 7 (Exh. B), 11-28-17] (23) Electronic age verification will be utilized to verify the age and identity of any individuals purchasing cannabis goods. Cannabis will not be sold to the public without electronic age verification. Licensees shall ensure that no person less than 21 years of age is permitted to work as an employee of the Storefront Retailer.
(24) Cannabis goods will only be received by the customer. (25)On-site consumption of cannabis is prohibited at all times by all individuals on the property. (26)No cannabis or cannabis products or graphics depicting cannabis or cannabis products will be visible from the exterior of the business premises, or on any vehicles owned or used as part of the business.
(27) The front entrance of the dispensary will have a secure lobby and no products will be visible within this area.
(28) The entrance will maintain clear and legible notice, visibly posted stating that smoking, ingesting, or otherwise consuming cannabis on the premises or in the areas adjacent to the commercial cannabis business is prohibited. No loitering signage will be posted. All signage for the facility will be submitted to the City of Willows for review including but not limited to signs required by local, state and federal regulations, identifying signs and all additional signs visible to the public. (29) The business, operator, or employees will not provide free cannabis or cannabis products to any person and will abide by legal sales limits set by the Department of Cannabis Control. (30) A current copy of the commercial cannabis business permit issued by the City and the State license will be posted inside the business premises in a location readily visible. (31) That the applicant/developer shall enter into a Pass-Through Agreement with the City of Willows to pay the cost of all planning review, plan checking and field inspection of this project. (32) If the use is not made on the project subject to the permit within one (1) year after the date of granting the permit, then without further action, the permit shall be null and void, and such use shall not be made of the property except upon the granting of a new permit. (33) All plans for additional uses, which are not covered by this review, shall be submitted to the City Manager and Planning Commission for review and approval prior to use. (34) All landscaping shall be maintained in good condition and any dead or dying plants, bushes, or trees shall be replaced with new healthy stock of a size compatible with the remainder of the growth at the time of replacement.
(35) The approval of this project shall be subject to the latest adopted Ordinances, Resolutions, Policies and fees of the City of Willows and all state regulations (36) All contractors/sub-contractors doing work on the projectshall obtain a City businesslicense prior to commencing operation. Facility shall operate in accordance with local laws. (37) Changes in hours, days, or operating procedures must be approved by the Community Development Department.
(38) Revenue sharing shall be paid monthly by the applicant to the City of Willows.
BUILDING DEPARTMENT
(39) If you intend to construct, enlarge, alter, repair, move, demolish, or change the occupancy of the building or structure or to erect, install, alter, repair, remove, convert, or replace any electrical, gas, mechanical or plumbing system, the installation of which is regulated by code, or to cause any such work to be done, you shall first make application for a building permit and obtain the required permit for the development.
(40) Applicant shall submit a completed building permit application with detailed scope of work, 3 complete sets of plans, calculations, specifications, etc. for review. Appropriate plan review fees shall be paid at the time of submittal.
(41) All work shall comply with current applicable Federal, State, local building codes and ordinances and be shown on the plans submitted for building permit review. (42) Conditions of approval shall be shown on the plans submitted for building permit review. (43) Prior to issuance of a Building Permit for the construction of any structures on the site, a Final Lighting Plan shall be submitted to the City and reviewed by the Engineer. The final lighting plan shall include, but not limited to the following: (a) details regarding exterior lighting with lighting sources that are full cut-off, hooded, and down-cast, or otherwise shielded to ensure that light does adversely shine towards neighboring properties or toward the night sky, (b) lighting sources with the minimum wattage necessary to provide adequate security without causing excessively bright night glow, (c) sufficient details regarding the proposed wattage and area of coverage for all site lights.
FIRE DEPARTMENT
(44) All fire and security alarm systems must meet the approval of the Fire Chief per WMC Chapter
15.15. (45) The Site shall be equipped with a Knox box holding a master key per WMC Chapter 15.15. (46) Fire extinguishers shall be provided in accordance with the latest CFC. (47) The building address shall meet all WMC Chapter 15.15. criteria and be reviewed and approved by the Fire Department prior to installation. An illuminated address sign shall be provided for the property.
ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ
ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ
(48) Provide illuminated exit signs over all exit doors in accordance with the latest CBC and CFC. (49) All exit doors shall have no knowledge door locks, be posted "this door to remain unlocked when building occupied" and swing in the direction of exit travel. (50) All utility rooms will need to be identified by signage. (51) A Pre-Fire Plan and Inspection will need to be completed before occupancy of the building. (52) Regular Fire Department safety inspections shall occur annually.
GLENN COUNTY ENVIRONMENTAL HEALTH DEPARTMENT
(53) The applicant will need to plan check and obtain health/food permits from the Glenn County Environmental Health Department. A copy of the permits shall be provided to the City as well as renewals and any non-compliance issues
The undersigned acknowledges receipt of the Conditions of Approval and agrees to be bound by and fully comply with all Conditions of Approval as approved by the Planning Commission.
Cali Love Willows LLC.
157 N. Butte St.
Willows, CA 95988
Entity #202565417229
ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ
Melissa Wight, Manager/Member Date
PO Box 531
Douglas City, CA 96024
ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ
Stephen Sutton, Manager/Member Date
PO Box 531
Douglas City, CA 96024
Attachment 2
Conditions of Approval
Conditional Use Permit (CUP 25-01)
For Retail / Dispensary Cannabis Business License
157 N Butte Street /APN: 002-162-006
Planning Commission Approval Date: August 5, 2025
City Council Modification Date: October 14, 2025
GENERAL
(1) This Conditional Use Permit (CUP 25-01) allows for the operation of a cannabis retail / dispensary cannabis business (Storefront Retailer). Storefront Retailer is defined as a licensee that owns or operates a physical location where cannabis goods are sold directly to consumers. Storefront retailers may also provide delivery services under the same license. the required license for a Storefront Retailer is a Type 10 - Storefront Retailer (walk-in dispensary, with optional delivery) license issued by the State of California. Any future proposal for Storefront Retailer related use, that is not included in the Phase 1 or Phase 2 applicationsuch as delivery shall be subject to separate review and approval in accordance with applicable zoning, licensing, and regulatory requirements.
(2) Prior to commencing business operations pursuant to a cannabis retail/dispensary business license issued by the city of Willows, the applicant shall hold a certificate of authorization issued by the City of Willows. Certificates of authorization shall be issued only to applicants who hold (a) a retail/dispensary cannabis sales license issued by the City of Willows, (b) a use permit issued by the city of Willows planning commission, and (c) California state-issued Type 10- Storefront Retailer license.
(3) In the event of any conflict between the Conditions of Approval for CUP 25-01 and the State of California (State) regulations, these Conditions of Approval shall prevail to the maximum extent of the City's legal authority; any provision for which the City lacks such authority shall defer to the applicable State of California regulation.
(4) Where any system isreferenced in Attachment 1 (Application Materials), the applicantshall install and use that system, and no deviation shall occur unless the City Manager authorizes a written exemption. The installed system shall match make/model, specifications, design and other details as described in Attachment 1. This includes but is not limited security systems, age verification systems, lighting systems, odor control systems, tracking systems labeling and packaging requirements, building plans and specifications and any other system as described in Attachment
1. (5) Hours of Operation. All permitted Storefront Retailer business premises shall be closed to the general public, including deliveries, shall be prohibited between the hours of 7:00 p.m. and 8:00 a.m. Transporter deliveries and pick-ups shall be prohibited between the hours of 7:00 p.m. and 8:00 a.m.
(6) Odor Control. Odorsshall be contained on the property on which the commercial cannabis activity is located. If the city receives any odor complaints, the cannabis business shall work with the building official or his designee to correct odor concerns. Unresolved or repeated odor complaints may be basis for suspension or revocation of the license or denial of license renewal.
Formatted: Indent: Left: 1.69", First line: 0.16"
(7) Business Conducted within Building. No production, distribution, storage, display or wholesale of cannabis and cannabis-infused products shall be visible from the exterior of the building where the commercial cannabis activity is being conducted.
(8) Security Measures. Maintain a commercial alarm monitoring system and video surveillance system in accordance with local, state and federal regulations. (9) Security Breach. A cannabis business shall notify the city and the Glenn County sheriff's office within 24 hours after discovering any of the following:
a. Diversion, theft, loss, or any criminal activity involving the cannabis or cannabis product or any agent or employee of the permittee.
b. The loss or unauthorized alteration of records related to cannabis or cannabis product, registered qualifying patients, primary caregivers or employees or agents. c. Significant discrepanciesidentified during inventory. d. Any other material breach of security.
(10)Labeling and Packages. Labels and packages of cannabis and cannabis productsshall meet allstate and federal labeling and packaging requirements.
(11)Inspection Records. Inspections, if necessary, shall take place at a reasonable time with prior notice to the cannabis business. Notwithstanding the foregoing, upon reasonable suspicion of a material violation of the law or the provisions of this code or the conditions of a license, inspections may be made at any time, with or without prior notice. Upon request, the cannabis business shall timely provide the city official with reports and records related to the business including, but not limited to, sales reports, utility bills from the commercial energy provider for the premises. This section shall not limit any inspection authorized under any other provision of law or regulation.
(12)In addition to a retail/dispensary cannabis businesslicense, obtain and maintain a businesslicense from the City of Willows.
(13)Maintain at all times commercial general liability insurance providing coverage at least as broad as ISO CGL Form 00 01 on an occurrence basis for bodily injury, including death, of one or more persons, property damage and personal injury with limits of not less than $1,000,000 per occurrence and comprehensive automobile liability (owned, nonowned, hired) providing coverage at least as broad as ISO Form CA 00 01 on an occurrence basis for bodily injury, including death, of one or more persons, property damage and personal injury, with limits of not less than $1,000,000. The commercial general liability policy shall provide contractual liability, shall include a severability of interest or equivalent wording, shall specify that insurance coverage afforded to the city shall be primary, and shall name the city of Willows, its officials, employees and attorneys as additional insured. Failure to maintain insurance asrequired herein at all timesshall be grounds for suspension of the license immediately, and ultimately, revocation. (14)By accepting the license, each licensee agrees to indemnify, defend and hold harmless to the fullest extent permitted by law the city of Willows, its officers, employees, attorneys, agents and consultants from and against any and all actual and alleged damages, claims, liabilities, costs (including attorney's fees), suits or other expenses resulting from and arising out of or in connection with licensee's operations, except such liability caused by the gross negligence or willful misconduct of city of Willows, its officers, employees, attorneys, agents and consultants. {15)Maintain for a minimum of three years a written accounting or ledger of all cash, receipts, credit card and other financial transactions, and reimbursements (including any in-kind contributions) as well as records of all operational expenditures and costs incurred by the licensee in accordance with generally accepted accounting practices and standards typically applicable to business records, which shall be made available to the city, its auditors or consultants during business hours for inspection upon reasonable notice by the city manager and for purposes of audit. {16)Inform the city manager, in writing, of any change of or to any of the information submitted to the city in phase one and phase two applications, any renewal application, or any amendments thereto, within 10 days of any such change including, but not limited to, any change in ownership of five percent or more in a single transaction or cumulatively. {17)Notify the city manager within three days of any notices of violations or other corrective action ordered by a state or other local licensing authority, and provide copies of the relevant documents. [Ord. 745-19 § 6, 7-9-19; Ord. 736-17 § 7 (Exh. B), 11-28-17]. {18)Cannabis businesses that sell edible cannabis products shall have a valid Glenn County health permit. Permit holders shall comply with Health and Safety Code Section 13700 et seq., and Glenn County Health Department permit requirements.
{19)Drive-through or walk-up window services are prohibited at all retail/dispensary cannabis establishments in the City of Willows.
{20)An application for renewal of a retail/dispensary cannabis business license, together with all applicable fees, must be submitted to the city manager at least 90 days before the expiration of the then-current license. Failure to submit a renewal application at least 90 days prior to the expiration date of the then-current license will result in the automatic expiration of the license on the expiration date.
{21)A retail/dispensary cannabis business license is nontransferable to another person, entity or location, and no such transfer may be made except in accordance with this section. Any such transfer made without the prior consent of the city of Willows shall result in the revocation of the license. Any change in ownership of five percent or more, singly or cumulatively, shall be considered a "change in ownership" and constitute a "transfer" for purposes of this section. {22)Whenever an enforcement officer has reason to believe that a nuisance exists or that an inspection is necessary to enforce any provision of this chapter, the officer may enter the premises at any reasonable time to perform the inspection or any other duty imposed by this title. The enforcement officer shall provide reasonable notice of the need to enter and inspect.
Notwithstanding the foregoing, in the event there is reasonable suspicion of the existence of a nuisance or violation that presents an immediate or imminent danger to the health, safety or welfare of the employees of licensee, its customers or the community at large, the enforcement officer or other city official may enter the premises at any time without notice. a. The enforcement officer shall present proper identification, state the purpose of the visit and request permission of the owner or responsible person to enter the premises. If entry is refused, the enforcement officer shall have recourse to every remedy provided by law to secure entry. Any such refusalshall be groundsforsuspension of the licensee'slicense. b. When the enforcement officer has first obtained a proper inspection warrant or other remedy provided by law to secure entry, no owner or responsible person shall fail or neglect, after proper request is made as provided in this title, to promptly permit entry therein by the enforcement officer for the purpose of inspection and examination pursuant to this title. [Ord. 736-17 § 7 (Exh. B), 11-28-17] (23) Electronic age verification will be utilized to verify the age and identity of any individuals purchasing cannabis goods. Cannabis will not be sold to the public without electronic age verification. Licensees shall ensure that no person less than 21 years of age is permitted to work as an employee of the Storefront Retailer.
(24) Cannabis goods will only be received by the customer. (25)On-site consumption of cannabis is prohibited at all times by all individuals on the property. (26)No cannabis or cannabis products or graphics depicting cannabis or cannabis products will be visible from the exterior of the business premises, or on any vehicles owned or used as part of the business.
(27) The front entrance of the dispensary will have a secure lobby and no products will be visible within this area.
(28) The entrance will maintain clear and legible notice, visibly posted stating that smoking, ingesting, or otherwise consuming cannabis on the premises or in the areas adjacent to the commercial cannabis business is prohibited. No loitering signage will be posted. All signage for the facility will be submitted to the City of Willows for review including but not limited to signs required by local, state and federal regulations, identifying signs and all additional signs visible to the public. (29) The business, operator, or employees will not provide free cannabis or cannabis products to any person and will abide by legal sales limits set by the Department of Cannabis Control. (30) A current copy of the commercial cannabis business permit issued by the City and the State license will be posted inside the business premises in a location readily visible. (31) That the applicant/developer shall enter into a Pass-Through Agreement with the City of Willows to pay the cost of all planning review, plan checking and field inspection of this project. (32) If the use is not made on the project subject to the permit within one (1) year after the date of granting the permit, then without further action, the permit shall be null and void, and such use shall not be made of the property except upon the granting of a new permit. (33) All plans for additional uses, which are not covered by this review, shall be submitted to the City Manager and Planning Commission for review and approval prior to use. (34) All landscaping shall be maintained in good condition and any dead or dying plants, bushes, or trees shall be replaced with new healthy stock of a size compatible with the remainder of the growth at the time of replacement.
(35) The approval of this project shall be subject to the latest adopted Ordinances, Resolutions, Policies and fees of the City of Willows and all state regulations (36) All contractors/sub-contractors doing work on the projectshall obtain a City businesslicense prior to commencing operation. Facility shall operate in accordance with local laws. (37) Changes in hours, days, or operating procedures must be approved bybe reported to the Community Development Department.
(37)(38) Revenue sharing shall be paid monthly by the applicant to the City of Willows.
BUILDING DEPARTMENT
(38)(39) If you intend to construct, enlarge, alter, repair, move, demolish, or change the occupancy of the building or structure or to erect, install, alter, repair, remove, convert, or replace any electrical, gas, mechanical or plumbing system, the installation of which is regulated by code, or to cause any such work to be done, you shall first make application for a building permit and obtain the required permit for the development.
(39)(40) Applicant shall submit a completed building permit application with detailed scope of work, 3 complete sets of plans, calculations, specifications, etc. for review. Appropriate plan review fees shall be paid at the time of submittal.
(40)(41) All work shall comply with current applicable Federal, State, local building codes and ordinances and be shown on the plans submitted for building permit review. (41)(42) Conditions of approval shall be shown on the plans submitted for building permit review. (42)(43) Prior to issuance of a Building Permit for the construction of any structures on the site, a Final Lighting Plan shall be submitted to the City and reviewed by the Engineer. The final lighting plan shall include, but not limited to the following: (a) details regarding exterior lighting with lighting sources that are full cut-off, hooded, and down-cast, or otherwise shielded to ensure that light does adversely shine towards neighboring properties or toward the night sky, (b) lighting sources with the minimum wattage necessary to provide adequate security without causing excessively bright night glow, (c) sufficient details regarding the proposed wattage and area of coverage for all site lights.
FIRE DEPARTMENT
(43)(44) All fire and security alarm systems must meet the approval of the Fire Chief per WMC Chapter 15.15.
(44)(45) The Site shall be equipped with a Knox box holding a master key per WMC Chapter 15.15. (45)(46) Fire extinguishers shall be provided in accordance with the latest CFC. (46)(47) The building address shall meet all WMC Chapter 15.15. criteria and be reviewed and approved by the Fire Department prior to installation. An illuminated address sign shall be provided for the property.
Formatted: Font color: Auto
Formatted: Justified, Indent: Left: 0.5", Hanging: 0.25", Right: 0", No bullets or numbering, Tab stops: Not at
0.75" + 0.75"
ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ
Melissa Wight, Manager/Membe
ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ
(47)(48) Provide illuminated exit signs over all exit doors in accordance with the latest CBC and CFC. (48)(49) All exit doors shall have no knowledge door locks, be posted "this door to remain unlocked when building occupied" and swing in the direction of exit travel. (49)(50) All utility rooms will need to be identified by signage. (50)(51) A Pre-Fire Plan and Inspection will need to be completed before occupancy of the building. (51)(52) Regular Fire Department safety inspections shall occur annually.
GLENN COUNTY ENVIRONMENTAL HEALTH DEPARTMENT
(52)(53) The applicant will need to plan check and obtain health/food permits from the Glenn County Environmental Health Department. A copy of the permits shall be provided to the City as well as renewals and any non-compliance issues
The undersigned acknowledges receipt of the Conditions of Approval and agrees to be bound by and fully comply with all Conditions of Approval as approved by the Planning Commission.
Cali Love Willows LLC.
157 N. Butte St.
Willows, CA 95988
Entity #202565417229
ͺͺ ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ
Date
PO Box 531
Douglas City, CA 96024
ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ
Stephen Sutton, Manager/Member Date
PO Box 531
Douglas City, CA 96024
Agenda Item #6e
_____________________________________________________________________ Date: October 14, 2025
To: Honorable Mayor and Councilmembers
From: Joe Bettencourt, Community Development & Services Director Marti Brown, City Manager
Subject: Planning Commission Appointment
Recommendation:
Appoint Michael McNeil to the Willows Planning Commission for the term ending December 31, 2027.
Rationale for Recommendation:
There is a vacancy on the Planning Commission that needs to be filled.
Background:
On August 27, 2025, Planning Commissioner Llanira Valencia resigned. Applications for a new commissioner were advertised on September 11, 2025, and none were received by the application deadline. Michael McNeil, who had previously applied and was interviewed for the position when Commissioner Bobadilla resigned, was contacted about the current vacancy and was still interested in the position.
Discussion & Analysis:
As a result of Mr. McNeil’s continued interest in the Planning Commission appointment, the Ad Hoc Committee, consisting of Mayor Hutson and Councilmember Pride, support and recommend his appointment to the Planning Commission. Mr. McNeil’s application (Attachment 1) and interview demonstrated experience and competence for the position. If approved, Michael McNeil will be sworn in at the November 3, 2025, Planning Commission Meeting.
Consistency with Council Priorities and Goals:
The proposed position is consistent with Council Priority #2: Economic Development.
Fiscal Impact:
There is no fiscal impact.
Attachment:
Attachment 1: Planning Commission Application
Attachment 1
PUBLIC HEARING
Agenda Item #7a
_____________________________________________________________________ Date: October 14, 2025
To: Honorable Mayor and Councilmembers
From: Joe Bettencourt, Community Development & Services Director Marti Brown, City Manager
Subject: Rezone (File# RZ-25-01) & General Plan Amendment (File# GPA-25-01) / 103 South Plumas Street
Recommendation:
Adopt Ordinance XX-2025 entitled “AN ORDINACE OF THE WILLOWS CITY COUNCIL GRANTING THE REZONE TO AMEND THE ZONING FROM CENTRAL COMMERCIAL (CC) TO MULTIPLE RESIDENCEPROFESSIONAL OFFICE (RP) AND A GENERAL PLAN AMENDMENT TO AMEND THE LAND USE
DESIGNATION FROM GENERAL COMMERCIAL (GC) TO OFFICE OF PROFESSIONAL (OP) FOR THE PROPERTY LOCATED AT 103 SOUTH PLUMAS STREET, ASSESSOR’S PARCEL NUMBER 002-113-001” by title only and waive the full reading of the ordinance (Attachment 1).
Rationale for Recommendation:
This matter is before the City Council pursuant to City of Willows Municipal Code (WMC) Chapters 18.20,
18.45 and 18.55.
Background:
On September 2, 2025, the Planning Commission held a public hearing and, by a 3-0 vote, approved a resolution recommending the City Council approve the proposed project (Attachment 2). The City Council introduced the ordinance and held the first reading, by title only, on September 23, 2025 (Attachment 3).
Discussion & Analysis:
The project site, located at 103 South Plumas Street (Assessor Parcel Number 002-113-001), consists of
0.43 acres and is currently developed with a structure originally constructed in 1920 as a single-family residence, along with a detached two-car garage. The site is zoned Central Commercial (CC) and has a General Plan land use designation of General Commercial (GC).
The property is currently used as an office for the owner’s law firm. However, the owner wishes to also use the building as her residence. There is a kitchen located on the first floor, as documented in Attachment 4. Under the current zoning ordinance Chapter 18.55.020(18), residential uses are only permitted on the second story when the first story contains nonresidential uses. To comply, the property owner would be required to construct a second-floor kitchen, which they have stated is financially infeasible.
The project site is located at the southwest corner of South Plumas and Sycamore Streets. Surrounding zoning and development are summarized below:
Direction Zoning Use
North Central Commercial Undeveloped
South Single Family Residential Single family residence East Central Commercial Henry’s Trading Post
West Central Commercial State Farm office
No construction is proposed as part of this project. As shown in Attachment 4, the existing structure retains the appearance of a single-family residence, and approval of the rezone would not alter the character or development pattern of the neighborhood.
As illustrated in Figure 1, several surrounding parcels are already zoned RP, including the property to the southeast along Plumas Street and properties north of Sycamore Street. The rezoning would therefore be consistent with the established land use pattern.
Figure 1: Current Zoning Map
The proposed Multiple Residence – Professional Office (RP) zoning district would allow the property owner to both reside on the property and maintain a professional office (e.g. law office). This district is similar to the Central Commercial (CC) zoning district, which allows for a range of commercial uses, but the RP district also permits residential uses on the first floor.
Project Site
Table 1 provides a comparison of permitted uses in the CC and RP districts pursuant to the Willows Municipal Code.
Table 1: Permitted uses in the CC and RP Districts
Central Commercial (CC) Multiple Residence – Professional Office (RP) (1) Banks, business offices, food, hardware, variety,
department, drug, jewelry, clothing stores, and
general retail establishments.
(2) Music and dance studios.
(3) Blueprint shops and photographic stores.
(4) Cafes, restaurants, and catering shops.
(5) Art and antique shops, pawnshops, and florists.
(6) Newspapers and commercial printing shops, and
repair shops.
(7) Laundries.
(8) Barber shops and beauty parlors.
(9) Libraries.
(10) Movie theaters.
(11) Museums and galleries.
(12) Bakeries, including only retail sales on the
premises and baking to supply not more than three
retail outlets.
(13) Outdoor advertising signs and structures
pertaining to the use or operation on the site and not
exceeding one and one-half square feet of sign per
linear foot of site frontage.
(14) Professional offices, studios, and clinics.
(15) Public utility offices, substations,
communications equipment buildings and related
structures and uses unless a conditional use permit is
required for such uses by other provisions of this
title.
(16) Incidental storage when contained within an
enclosed building and when it is clearly incidental to
and integral to the operation of the primary business.
(1) Uses permitted in the R-3 district as set forth in
WMC 18.40.020.
(2) Offices occupied by accountants, architects,
dentists, physicians, engineers, attorneys, counselors, drugless practitioners, electrologists, geologists,
optometrists, and psychologists.
(3) Transitional and supportive housing as defined in
Health and Safety Code Sections 50675.2 and
50675.14.
Uses permitted in the R-3 District:
(1) One- or two-family dwellings, manufactured
homes, including private garages, accessory buildings
and uses.
(2) Agriculture, horticulture, gardening, and keeping
of animals as permitted by city ordinance but not
including stands or structures for the sale of
agricultural or nursery products.
(3) Underground utility installations and aboveground
utility installations for local service except that
substations, generating plants, public utility
communication buildings, and gas holders must be
approved by the planning commission prior to
construction. The route of any proposed transmission
line shall be discussed with the planning commission
prior to acquisition.
(4) Rooming and boarding of not more than two
persons.
(5) Family day care homes serving 12 or fewer
children exclusive of children who reside at the
home.
(6) Residential care facilities in accordance with
Health and Safety Code Sections 1267.8, 1566.3, and
1568.08 (serving six or fewer persons).
(7) Transitional and supportive housing as defined in
Health and Safety Code Sections 50675.2 and
50675.14.
(17) Other uses which, in the opinion of the planning
commission, are similar to those uses listed above.
(18) Residences, boardinghouses, transitional and
supportive housing, and group dwellings; provided
that residential units and quarters occupy only the
second story or higher of structures whose first
stories contain nonresidential uses, either permitted
or permitted by conditional use permits in the CC
district, except as authorized under WMC
18.110.090(8)
Environmental Review:
The project is categorically exempt from the preparation of environmental documentation under the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15303 (Existing Facilities) as no new construction is proposed.
Consistency with Council Priorities and Goals:
The project is consistent with Priority #2: Economic Development by supporting professional office use and maintaining an active property within the city, the project contributes to the local economy and business environment.
Fiscal Impact:
There is no cost to the city associated with this application as the project has a Cost Recovery Agreement and deposit on file.
Attachments:
Attachment 1: City Council Ordinance
Attachment 2: Planning Commission Resolution
Attachment 3: Minutes From First Reading
Attachment 4: Photographs of Project Site
Attachment 1
City of Willows
Ordinance XXX-2025
AN ORDINANCE OF THE WILLOWS CITY COUNCIL GRANTING THE REZONE TO AMEND THE ZONING
FROM CENTRAL COMMERCIAL (CC) TO MULTIPLE RESIDENCE-PROFESSIONAL OFFICE (RP) AND A
GENERAL PLAN AMENDMENT TO AMEND THE LAND USE DESIGNATION FROM GENERAL COMMERCIAL (GC) TO OFFICE AND PROFESSIONAL (OP) FOR THE PROPERTY LOCATED AT 103 SOUTH PLUMAS STREET, ASSESSOR’S PARCEL NUMBER 002-113-001.
WHEREAS, the applicant and property owner, Jane E. Stansell, has submitted an application for a Rezone to amend the zoning from Central Commercial (CC) to Multiple Residence-Professional Office (RP) and a General Plan Amendment to amend the land use designation from General Commercial (GC) to Office and Professional (OP); and
WHEREAS, the project site is developed with a structure originally constructed in 1920 as a single family residence. No construction will be conducted as part of this rezone and general plan amendment; and
WHEREAS, the City of Willows Municipal Code Section Chapters 18.20.030 and 18.20.040 allows the Planning Commission to hold a public hearing and following the aforesaid hearing, submit a report of its findings and a summary of the hearing, together with its recommendation with respect to the proposed amendment to the City Council; and
WHEREAS, the Planning Commission did, on September 2, 2025, hold a public hearing to consider all public oral and written comments, letters and documents, staff reports, and all other documents and evidence which are a part of the Record; and
WHEREAS, the Planning Commission provided a recommendation to the City Council to approve the proposed Rezone and General Plan Amendment as the proposed project qualifies as a Categorical Exemption under Section 15303 (Class 3) pursuant to the California Environmental Quality Act (CEQA) and consistent with the goals and policies of the General Plan; and WHEREAS, the City Council has reviewed the recommendations of the Planning Commission following a public hearing held on September 2, 2025; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WILLOWS DOES ORDAIN AS FOLLOWS:
The Rezone and General Plan Amendment is consistent with the City of Willows Municipal Code and General Plan, hereby approves Rezone # RZ-25-01 and General Plan Amendment # GPA-25-01, effective upon adoption.
INTRODUCED first reading on the 23rd day of September 2025.
PASSED AND ADOPTED by the City Council of the City of Willows this 14th day of October 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTESTED:
Evan Hutson, Mayor Karleen Price, City Clerk
Attachment 2
City Council
Evan Hutson, Mayor
Rick Thomas, Vice Mayor
Matt Busby, Council Member
Gary Hansen, Council Member
Lorri Pride, Council Member
City Manager
Marti Brown
City Clerk
Karleen Price
Willows City Council
Regular Meeting
Action Minutes
September 23, 2025
Willows City Hall
Regular Session: 6:00 PM
201 North Lassen Street
Willows, CA 95988
(530) 934-7041
1. CALL TO ORDER – 6:00 PM
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Councilmembers Present: Mayor Hutson, Vice Mayor Thomas, Councilmembers Busby, Hansen and Pride
Councilmembers Absent: None
4. CHANGES TO THE AGENDA
5. CEREMONIAL MATTERS
a. Proclamation – Global War on Terrorism & Desert Storm Veteran’s Appreciation Day received by John Benningfield and Kevin Triance.
b. Proclamation – Breast Cancer Awareness Month received by Janice Smith, Survivor c. Proclamation – National Fire Prevention Week
d. Proclamation – National Farmer’s Day received by Larry Domenighini, Glenn County Farm Bureau
6. PRESENTATION
a. Improving Park Safety and Infrastructure presented by Joe Bettencourt, Community Development & Services Director
7. PUBLIC COMMENT & CONSENT CALENDAR FORUM
a. Register Approval
Action: Approved general checking, payroll, and direct deposit check registers. b. Minutes Approval
Action: Approved the September 9, 2025 meeting minutes.
DRAFT
Attachment 3
2 c. Rezone (File# RZ-25-01) & General Plan Amendment (File# GPA-25-01) / 103 South Plumas Street
Action: Introduced an ordinance entitled “AN ORDINANCE OF THE WILLOWS CITY COUNCIL
GRANTING THE REZONE TO AMEND THE ZONING FROM CENTRAL COMMERCIAL (CC) TO
MULTIPLE RESIDENCE-PROFESSIONAL OFFICE (RP) AND A GENERAL PLAN AMENDMENT TO
AMEND THE LAND USE DESIGNATION FROM GENERAL COMMERCIAL (GC) TO OFFICE AND PROFESSIONAL (OP) FOR THE PROPERTY LOCATED AT 103 SOUTH PLUMAS STREET, ASSESSOR’S PARCEL NUMBER 002-113-001” and directed staff to proceed with scheduling the ordinance for a second reading and adoption.
Motion to approve the consent calendar as presented.
Moved/Seconded: Vice Mayor Thomas/Councilmember Hansen
Yes: Mayor Hutson, Vice Mayor Thomas, Councilmembers Busby, Hansen and Pride No: None
Absent: None
8. PUBLIC HEARING 7:01PM
a. Appeal of Conditional Use Permit Denial (File# CUP 25-02) Action: Motion to granting the appeal and approving Conditional Use Permit No. CUP 25-02 for a Retail/Dispensary Cannabis Business operated by WWCRS, Inc., for the property located at 130 N. Butte Street, Assessor’s Parcel Number 003-044-005 within the Central Commercial Zone. Motion amended to include modifications to Conditions #1, 16, and 37 of the CUP and adding a condition that revenue sharing is paid monthly.
Public Hearing Open 7:01PM, Closed 7:18PM
Public Comment #1: Karen Johnson
Public Comment #2, Manuel Treto
Public Comment #3: Lani Cleveland
Public Comment #4: Leslie Westch
Public Comment #5: Stefan Crespo
Public Comment #6: Shirley Benningfield
Moved/Seconded: Vice Mayor Thomas/Councilmember Busby
Roll Call Vote
Yes: Mayor Hutson, Vice Mayor Thomas, Councilmembers Busby, Hansen and Pride No: None
Absent: None
Motion Passes 5-0
DRAFT
Site Photos
East Elevation1
North eastern Elevation
1 Source: Zillow, referenced August 8, 2025: https://www.zillow.com/homedetails/103-S-Plumas-St-WillowsCA-95988/2077441777_zpid/ Attachment 4
South Elevation
Full service kitchen on first floor
Agenda Item #7b
_____________________________________________________________________ Date: October 14, 2025
To: Honorable Mayor and Councilmembers
From: Marti Brown, City Manager
Subject: Sale of Exempt Surplus Land – Public Hearing for Protest Recommendation:
Continue this agenda item to the October 28, 2025, City Council Meeting when the public noticing and posting will be complete.
Rationale for Recommendation:
The Council approved resolution dated August 26, 2025 for the sale of exempt surplus land states that a public hearing to hear public protest will be held on October 14, 2025; however, the proposed sale of exempt surplus land must be publicly noticed and posted prior to administering the Public Hearing and the noticing and posting will not be complete until after the agenda packet is posted. Because the approved resolution states that there will be a public hearing on October 14, 2025, staff were advised to present the item to Council and recommend its continuation to the October 28, 2025, City Council meeting.
Background:
At the March 25, 2025, City Council Meeting, the City Manager was authorized to sell city owned properties, Assessor Parcel Numbers (APN) 002-101-009, 005-101-006, and 003-113-006 in accordance with State law and municipal best practices.
Discussion & Analysis:
According to the California Surplus Land Act and based on certain statutory exemptions applicable to these particular properties, the city must take the following steps in order to move forward with the sale of its surplus land:
1. Via resolution (Resolution XX-2025), the City Council declares the three properties “exempt surplus land” at a regular scheduled meeting (August 26 proposed action).
2. Supply findings and resolution to HCD per Section 400(e) of HCD’s Surplus Land Act Guidelines at least 30 days prior to disposition (as cited in Attachment 1).
3. As deemed “exempt surplus land,” the city may sell the land without complying with the California Surplus Land Act.
4. However, the City must:
a. Publish Resolution XX-2025 (Attachment 1) declaring the property exempt from the Surplus Land Act and with the intention to sell said properties at least one time in a newspaper;
b. Post copies of the resolution on the subject properties; and c. Hold a public hearing to listen to potential protests.
Staff are still in the process of publicly noticing and posting the published resolution announcing the City’s intention to sell exempt surplus land. The public noticing and posting will be complete after the October 14 and before the October 28 City Council meetings. Because the approved resolution states that there will be a public hearing on October 14, 2025, staff were advised to present the item to Council and recommend its continuation to the October 28, 2025, City Council meeting.
Consistency with Council Priorities and Goals:
The proposed action is consistent with the Council’s Fiscal Stability Priority, Goal #2: Seek Cost Savings and Revenue Generation Opportunities.
Fiscal Impact:
There is no fiscal impact to continuing this agenda item until October 28, 2025.
DISCUSSION & ACTION
CALENDAR
Agenda Item #8a
_____________________________________________________________________ Date: October 14, 2025
To: Honorable Mayor and Councilmembers
From: Joe Bettencourt, Community Development & Services Director Marti Brown, City Manager
Subject: Community Development Block Grant Application – Project Consideration Recommendation:
Review and consider project options for a 2025 Community Development Block Grant (CDBG) application and provide direction to staff.
Rationale for Recommendation:
The 2025 Notice of Funding Availability (NOFA) for CDBG applications has been released and staff seek Council direction to prepare a new CDBG application and submit it by the funding deadline of January 30, 2026.
Background:
The federal government typically releases Community Development Block monies to fund a variety of qualifying projects in low-income communities on an annual basis. For example, although only partially successful in 2024, the City of Willows applied for a $3.3 million CDBG application for city sidewalk repairs and a $500,000 Planning Grant to plan and develop construction drawings for future street improvements. While the Planning Grant was successful (and is currently underway), the grant for the Sidewalk Improvement Project was not awarded to the city. Now that the 2025 NOFA has been released, staff recommend moving forward with a new application. Please note, only one 2025 capital project application may be submitted by the governing agency.
Discussion & Analysis:
In 2024, the Council approved, and the city submitted an unsuccessful $3.3 million CDBG application for city sidewalk repairs. As part of the application preparation, preliminary engineering was completed by Coastland Engineering for approximately $8,000. While the city was not awarded the grant, the preliminary engineering work is still applicable and could be used for a 2025 CDBG application.
Other potential grant application projects could include partial funding to purchase a new Fire Engine 2 or construction of street improvements. However, for Fire Engine 2, there are other potential funds that could be used for this project that are already available to the City (e.g., CDBG Programming Income). For construction of street improvements, stamped engineering construction drawings would have to be completed as part of the application process before the January 30, 2026, deadline. While the City did receive a Planning Grant to prepare engineering drawings for street improvements and that work is underway, it would be a heavy lift to complete the drawings in time for this application cycle. Furthermore, there are other funds available for street construction such as Gas Tax, Senate Bill 1 (SB1), Regional Surface Transportation Program (RSTP), and State Transportation Improvement Program (STIP) funding. The City could also apply for street construction funds as part of the 2026 CDBG application cycle if the previously mentioned street funds turn out to be insufficient.
Any other capital project ideas for this CDBG application cycle, besides purchase of a vehicle, would require the submission of stamped engineering and construction drawings as part of the application process by January 30, 2026. Since the city has no other shovel ready projects in the pipeline, staff recommend using the existing and funded engineering drawings to submit a robust 2025 CDBG application for city sidewalk repairs.
In conclusion, staff seek Council direction to move forward with preparation of a 2025 CDBG application.
Consistency with Council Priorities and Goals:
The proposed project is consistent with Council Priority #3, Public Safety, Goal #2: Right-Size and Enhance the Willows Fire Department, Including Expanded ALS Services; and Priority #4, Infrastructure Improvement, Goal #1: Invest in Deferred Maintenance.
Fiscal Impact:
There is no fiscal impact by directing staff to prepare a CDBG application to submit to the California State Housing & Community Development Department.
Agenda Item #8b
_____________________________________________________________________ Date: October 14, 2025
To: Honorable Mayor and Councilmembers
From: Marti Brown, City Manager
Subject: Amend Budget to Execute Amended Contract for Human Resource Services Recommendation:
Authorize the City Manager to amend the budget for $15,000 for Fiscal Year 2025-26 to fund ongoing human resource consulting services with Regional Government Services (RGS).
Rationale for Recommendation:
While transitioning the FY 2025-26 budget preparation from the city’s Finance Consultant to the Finance Director, a budget for contract human resource services was inadvertently overlooked and omitted from the budget process. Hence, staff recommends correcting the oversight now.
Background:
Prior to the current City Manager’s appointment (2021), the City of Willows has contracted with RGS for human resource services. These services include but are not limited to consulting on bargaining and labor negotiations, complex disciplinary action and disability, worker’s compensation, payroll (e.g., Fair Labor Standards Act (FLSA)) and updating and/or adding new HR policies.
Discussion & Analysis:
Typically, a recommendation for funding contract human resource services would be included during the budget process in May and June of each fiscal year. As previously stated, during the transition between the Finance Consultant and the Finance Director, the budgetary addition to fund contract HR services was overlooked. Hence, staff recommend a budget amendment of $15,000 to fund these consulting services for the remainder of FY 2025-26.
Consistency with Council Priorities and Goals:
The recommended budget and contract is consistent with Priority #1, Financial Stability: Goal #3, Optimize In-House Staffing to Improve Financial Efficiency.
Fiscal Impact:
Should the Council approve the proposed budget amendment, the FY 2025-26 budget will show adjusted expenses during the Mid-Year Budget Review from $7,265,993 to $7,250,993 (in addition to other likely and unforeseen city expenses that will be addressed during the Mid-Year Budget Review).
COMMENTS AND
REPORTS
CLOSED SESSION