Agenda packet — Willows City Council, December 9, 2025

City Council
Evan Hutson, Mayor
Rick Thomas, Vice Mayor
Gary Hansen, Council Member
Lorri Pride, Council Member
Matt Busby, Council Member
City Manager
Marti Brown
City Clerk
Karleen Price
Willows City Council
Regular Meeting
December 9, 2025
Willows City Hall
6:00 PM
201 North Lassen Street
Willows, CA 95988
(530) 934-7041
Agenda
Watch the Council meeting online via Zoom: https://us06web.zoom.us/j/82394942504 Remote viewing of the City Council meeting for members of the public is provided for convenience only. In the event that the remote viewing connection malfunctions for any reason, the City Council reserves the right to conduct the meeting without remote viewing.

If you have documents you would like to submit to the Council, please deliver or mail them to the City Clerk at 201 N. Lassen St., Willows, CA 95988, or email [email protected].

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CHANGES TO THE AGENDA

5. CEREMONIAL MATTERS
a. Lifesaver Award – For Saving the Life of an EMS Patient Presented by Fire Chief Monck to Firefighters Jaimie Fuentes, Matt Lopez, Marshall Giesbrecht, Kenzie Wilson, Matt Randolph, Shane Rakestraw, Robbie Burt, and Evan Dyck.

6. PUBLIC COMMENT & CONSENT CALENDAR FORUM
All items on the Consent Calendar are considered routine and may be approved with a single vote unless removed for separate discussion by the Council or City Manager. Individuals wishing to speak on Consent items or matters not on the agenda are asked to complete a Speaker Card and submit it to the City Clerk. All remarks shall be directed to the Mayor and Councilmembers and are limited to three minutes. By law, the Council cannot discuss or take action on items not listed on the posted agenda. a. Register Approval
Recommended Action: Approve general checking, payroll, and direct deposit check registers.

Contact: Marti Brown, City Manager: [email protected] b. Minutes Approval
Recommended Action: Approve the November 25, 2025, meeting minutes.

Contact: Karleen Price, City Clerk, [email protected] c. Children’s Librarian Position – Updated Job Classification & Salary Schedule Recommended Action: Approve the updated job classification for the full-time Children’s Librarian position, as well as the new salary schedule for the position.

Contact: Marti Brown, City Manager: [email protected] d. Fire Captain – Updated Job Classification & Incentive Pay Recommended Action: Adopt Resolution XX-2025 (Attachment 1) approving the implementation of Paramedic and Advanced Emergency Medical Technician (EMT) incentive pay for Fire Captains and approving the updated and revised Fire Captain Job Classification (Attachment 2).

Contact: Nate Monck, [email protected]
e. Firefighter/Engineer - Updated Job Classification & Incentive Pay Recommended Action: Adopt Resolution XX-2025 (Attachment 1) approving the implementation of Paramedic and Advanced Emergency Medical Technician (EMT) Incentive Pay for Firefighter/Engineers and approving the updated and revised Firefighter/Engineer job classification (Attachment 2).

Contact: Nate Monck, [email protected]
f. Part-Time Firefighter/Engineer - Updated Job Classification & Incentive Pay Recommended Action: Adopt Resolution XX-2025 (Attachment 1) approving the implementation of Paramedic and Advanced Emergency Medical Technician (EMT) Incentive Pay for Part-Time Firefighter/Engineers and approving the updated and revised Part-Time Firefighter/Engineer Job Classification (Attachment 2).

Contact: Nate Monck, [email protected]
g. Fire Chief – Updated Job Classification & Incentive Pay Recommended Action: Adopt Resolution XX-2025 (Attachment 1) approving the implementation of Paramedic and Advanced Emergency Medical Technician (EMT) Incentive Pay for the Fire Chief position and approving the updated and revised Fire Chief Job Classification (Attachment 2).

Contact: Marti Brown, City Manager: [email protected] h. 2026 Staffing and Adequate Fire and Emergency Response (SAFER) Grant Recommended Action: Approve Resolution XX-2025 authorizing the City Manager, or her designee, to sign and execute all agreements with JMCM Consulting for an amount not to exceed $6500 to prepare a Staffing and Adequate Fire and Emergency Response (SAFER) Grant application for submission to the State.

Contact: Nate Monck, [email protected]
i. Supplemental Funding to Purchase Tink Claw Backhoe Attachment Recommended Action: Authorize the City Manager to use Storm Drain Development Impact Fees to supplement existing funding to purchase a 520 Tink Claw in an amount not to exceed $8,000.

Contact: Joe Bettencourt, Community Development & Services Director, [email protected]
j. 2025 California Fire Code and Willows Municipal Code Chapter 15.15 Amendment Recommended Action: Introduce by title only and waive the full the reading of the text of AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILLOWS, REPEALING, REPLACING, AND/OR AMENDING CERTAIN SECTIONS OF CHAPTER 15.15 OF THE CITY OF WILLOWS MUNICIPAL CODE, TO ADOPT BY REFERENCE AND AMEND CERTAIN PORTIONS OF THE 2025 CALIFORNIA FIRE

CODES AND APPROVE THE LOCAL FINDINGS AS SET FORTH IN THE CODES WITH THE REMAINING SECTIONS CURRENTLY IN PLACE TO REMAIN UNCHANGED, and schedule a public hearing for the second reading and adoption of the Ordinance for the January 13, 2026 City Council Meeting.

Contact: Nate Monck, [email protected]
k. 2025 California Building Standards Code and Willows Municipal Code Title 15 - Buildings and Construction Amendment
Recommended Action: Introduce by title only and waive the full reading of the text of AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILLOWS, ADOPTING BY REFERENCE THE 2025 CALIFORNIA BUILDING STANDARDS CODE AND ADOPTING LOCAL AMENDMENTS THERETO IN TITLE 15 OF THE WILLOWS MUNICIPAL CODE, INCLUDING REPEALING AND REENACTING CHAPTERS 15.10, 15.11, 15.20, 15.30, 15.35, 15.70, 15.75, 15.80, 15.85, 15.90, 15.91 AND 15.95.2., and schedule a public hearing for the second reading and adoption of the Ordinance for the January 13, 2026, City Council meeting.

Contact: Joe Bettencourt, Community Development & Services Director, [email protected]
l. Annual Developmental Impact Fee Report – FY 2024-25
Recommended Action: Receive the Annual Mitigation Fee Act Report (AB 1600) on Development Impact Fees for Fiscal Year Ending June 30, 2025 (Attachment 1) and approve Resolution XX-2025 (Attachment 2).

Contact: Joe Bettencourt, Community Development & Services Director, [email protected]

7. DISCUSSION & ACTION CALENDAR
All matters on the Discussion & Action calendar will be discussed and acted on individually. Individuals wishing to speak on these items are asked to complete a speaker card and submit it to the City Clerk. Comments should be directed to the Mayor and Councilmembers and are limited to three minutes. By law, the Council cannot discuss or take action on items not listed on the posted agenda. a. WM Franchise Agreement – Annual Consumer Price Index Rate Increase Recommended Action: Approve the WM Consumer Price Index (CPI) increase of 2.95%.

Contact: Marti Brown, City Manager: [email protected] b. New Library Technology
Recommended Action: Authorize the City Manager, or her designee, to purchase new library technology using the Library Development Impact Mitigation Fees in an amount not to exceed $12,000.

Contact: Christine Watson, City Librarian, [email protected] c. City of Willows 140th Anniversary of Incorporation Celebration Recommended Action: Approve expending a not-to-exceed amount of $5,000 for the City of Willows’ 140th Anniversary of Incorporation Celebration and authorize the City Manager to distribute historical commemorative mementos from the city vault as part of this event.

Contact: Marti Brown, City Manager: [email protected]

8. COMMENTS & REPORTS
a. Council Correspondence
b. City Council Comments & Reports
c. City Manager’s Report

9. CLOSED SESSION
a. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (§ 54957)
Title: City Librarian
b. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code 54956.8) Property: 459 South Butte Street, Willows, CA
Agency negotiator: Marti Brown, City Manager
Negotiating parties: Clay Dawley & Elizabeth JT
Under negotiation: Price and Terms of Payment

10. ADJOURNMENT
This agenda was posted on December 5, 2025.
______________________________
Karleen Price, City Clerk
A complete agenda packet, including staff reports and back-up information, is available for public inspection during normal work hours at City Hall at 201 North Lassen Street in Willows or on the City’s website at www.cityofwillows.org. In compliance with the Americans with Disabilities Act, the City of Willows will make available to members of the public any special assistance necessary to participate in this meeting. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132). The public should contact the City Clerk’s office at (530) 934-7041 to make such a request.

Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

The City of Willows is an Equal Opportunity Provider.

CEREMONIAL

MATTERS

PUBLIC COMMENT &

CONSENT CALENDAR
FORUM
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Payment Register
City of Willows APPKT00521 - CHECK RUN 11-21-25
-
Bank: Gen Chk - General Checking
Vendor Number
**Void**
Total Vendor Amount

0.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount **Void Check 56181 11/21/2025 0.00
**Void Check 56193 11/21/2025 0.00
**Void Check 56194 11/21/2025 0.00
**Void Check 56195 11/21/2025 0.00
**Void Check 56196 11/21/2025 0.00
2527
Vendor Number

ANTHEM BLUE CROSS OF CALIFORNIA
Total Vendor Amount
20,396.62
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56170 11/21/2025 20,396.62
Payable Number Description Payable Date Due Date Discount Amount Payable Amount JANUARY2026 JANUARY 2026 HEALTH INSURANCE PREMIUMS - CW 11/19/2025 11/19/2025 0.00 20,396.62 1172
Vendor Number

CALIFORNIA WATER SERVICE
Total Vendor Amount
113.37
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56171 11/21/2025 113.37
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1053836442-110625 SERVICE TO 11-06-25 - LLAD ZONE C 11/17/2025 11/17/2025 0.00 113.37 1211
Vendor Number

CASCADE FIRE EQUIPMENT
Total Vendor Amount
13,999.63
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56172 11/21/2025 13,999.63
Payable Number Description Payable Date Due Date Discount Amount Payable Amount #INV21893 23 FIRE SHELTERS - VFC GRANT - FIRE 11/17/2025 11/17/2025 0.00 13,999.63 1243
Vendor Number

CITY OF ORLAND
Total Vendor Amount
1,235.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56173 11/21/2025 1,235.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV00163 LEGAL SERV - GLENN CO TEETER CLAWBACK-JAVIS FAY 11/17/2025 11/17/2025 0.00 1,235.25 1278
Vendor Number

CORNING FORD
Total Vendor Amount
138.22
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56174 11/21/2025 138.22
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 66260 NUTS & BOLTS - F450 DUMPBED #4 - PUBLIC WORKS 11/17/2025 11/17/2025 0.00 25.90 66261 BUCKLE ASY - F350 #6 - PUBLIC WORKS 11/17/2025 11/17/2025 0.00 112.32 1463
Vendor Number

GANDY & STALEY OIL CO
Total Vendor Amount
1,357.41
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56175 11/21/2025 1,357.41
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 87140-103125 FUEL - FIRE 11/17/2025 11/17/2025 0.00 1,357.41 Agenda Item #6a
Payment Register APPKT00521 - CHECK RUN 11-21-25
12/2/2025 10:29:05 AM Page 2 of 8
2375
Vendor Number

GLENN-COLUSA IRRIGATION DISTRICT
Total Vendor Amount

59.05 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56176 11/21/2025 59.05
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 25 37845-1 PARCEL 19 3 15 C & PARCEL 19 3 16 I ASSESSMENT-SWR 59.05 11/17/2025 0.00 11/17/2025 1564
Vendor Number

ITF - INDUSTRIAL TRUCK & FARM
Total Vendor Amount

7.36 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56177 11/21/2025 7.36
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 651268 FASTENERS - LEAF TRUCK #11 - PUBLIC WORKS 7.36 11/17/2025 0.00 11/17/2025 1606
Vendor Number

JEREMY'S PEST STOMPERS
Total Vendor Amount

55.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56178 11/21/2025 55.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 1172511 NOVEMBER 2025 SERVICE - CIVIC CENTER 55.00 11/17/2025 0.00 11/17/2025 2482
Vendor Number

KARLEEN PRICE
Total Vendor Amount
502.95
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56179 11/21/2025 502.95
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 112125KP NEW LAW & ELECTIONS CONFERENCE - LA - CM 502.95 11/17/2025 0.00 11/17/2025 2312
Vendor Number

NAPA AUTO PARTS
Total Vendor Amount
2,851.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56180 11/21/2025 2,851.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 715571 BATTERY - SEWER GENERATOR - SEWER 219.49 11/19/2025 0.00 11/19/2025 715882 OIL & FILTER - SWEEPER #16 - PUBLIC WORKS 1,052.13 11/19/2025 0.00 11/19/2025 715884 OIL - SWEEPER #16 - PUBLIC WORKS -88.00 11/19/2025 0.00 11/19/2025 715934 BATTERIES - INVENTORY SHOP - PUBLIC WORKS 482.48 11/17/2025 0.00 11/17/2025 715966 POWERATED BELT - TORO MOWER #32 - PUBLIC WORKS 51.26 11/17/2025 0.00 11/17/2025 715999 POWERATED BELT - TORO MOWER #32 - INVENTORY - PW11/17/2025 0.00 11/17/2025 102.53 716074 POWERATED BELT - TORO MOWER #32 - INVENTORY - PW11/17/2025 0.00 11/17/2025 51.26 716761 ANTIFREEZE - LEAF TRUCK #11 - PUBLIC WORKS 130.43 11/17/2025 0.00 11/17/2025 716775 GASKET - LEAF TRUCK #11 - PUBLIC WORKS 27.18 11/17/2025 0.00 11/17/2025 716784 DOOR JAM MOMENTARY SWITCH - E #2 - FIRE 92.04 11/17/2025 0.00 11/17/2025 716843 POWERATED BELT - TORO MOWER #32 - PUBLIC WORKS 102.53 11/17/2025 0.00 11/17/2025 716973 MAINTENANCE - DODGE 1500 - CHIEF #1 - FIRE 269.47 11/17/2025 0.00 11/17/2025 716982 CORE RETURN- INV#716973 - DODGE 1500-CHIEF #1-FIRE 11/17/2025 0.00 11/17/2025 -19.58 717015 PARTS CLEANER - FIRE 7.37 11/17/2025 0.00 11/17/2025 717087 EXACTFITBLADE - SWEEPER #16 - PUBLIC WORKS 73.91 11/19/2025 0.00 11/19/2025 717095 OIL CHANGE SUPPLIES - DODGE 1500 - CHEIF #1 - FIRE 46.44 11/17/2025 0.00 11/17/2025 717105 EXCHANGE & WINDSHIELD WASH-SWEEPER #16-PW 11.94 11/19/2025 0.00 11/19/2025 717161 RAIN CAP - SWEEPER #16 - PUBLIC WORKS 27.79 11/19/2025 0.00 11/19/2025 717166 EXACTFITBLADE - SUPPLIES - FLEET VEHICLE - PW 110.86 11/17/2025 0.00 11/17/2025 717328 EXHAUST RAIN CAP - SWEEPER #16 - PUBLIC WORKS 40.28 11/19/2025 0.00 11/19/2025 717385 EXCHANGE & RETURN RAIN CAP - SWEEPER #16 - PW -27.79 11/19/2025 0.00 11/19/2025 717390 WIPERS - ENGINE #3 - FIRE 86.98 11/20/2025 0.00 11/20/2025 1864
Vendor Number

O'REILLY AUTO PARTS
Total Vendor Amount

80.85 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56182 11/21/2025 80.85
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 4878-102805 TIE ROD - FORD F350 #6 - PUBLIC WORKS 62.97 11/17/2025 0.00 11/17/2025 Payment Register APPKT00521 - CHECK RUN 11-21-25
12/2/2025 10:29:05 AM Page 3 of 8
4878-104463 THERMOSTAT - LEAF TRUCK #11 - PUBLIC WORKS 17.88 11/17/2025 0.00 11/17/2025 1877
Vendor Number

ORLAND SAW & MOWER
Total Vendor Amount

36.28 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56183 11/21/2025 36.28
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 062819 AIR CLEANER & COVER-E#2 POWER PLANT - FIRE 36.28 11/17/2025 0.00 11/17/2025 2521
Vendor Number

PAPE' KENWORTH
Total Vendor Amount
358.05
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56184 11/21/2025 358.05
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 15734537- SENSORS - JD MOWER - PARKS - PW 358.05 11/17/2025 0.00 12/10/2025 1896
Vendor Number

PAPE' MACHINERY JOHN DEERE
Total Vendor Amount
197.14
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56185 11/21/2025 197.14
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 16493539- POSITION SENSOR - JD MOWER - PARKS - PW 197.14 11/17/2025 0.00 11/17/2025 1143
Vendor Number

PEDRO BOBADILLA
Total Vendor Amount
576.92
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56186 11/21/2025 576.92
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 112125PB RECREATIONAL SERVICES 11-8-25 TO 11-21-25 - REC 576.92 11/17/2025 0.00 11/17/2025 2332
Vendor Number

PRENTICE LONG, PC
Total Vendor Amount
9,165.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56187 11/21/2025 9,165.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 8047 SERVICES RENDERED THROUGH 10-26-25 - CA 9,165.00 11/17/2025 0.00 11/17/2025 1978
Vendor Number

REGIONAL GOVERNMENT SERVI
Total Vendor Amount
4,285.08
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56188 11/21/2025 4,285.08
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 20242 PERSONNEL RULES & POLICIES - CM 4,285.08 11/17/2025 0.00 11/17/2025 2041
Vendor Number

SACRAMENTO VALLEY MIRROR
Total Vendor Amount
128.80
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56189 11/21/2025 128.80
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 4097 LEGAL AD - ADOPT ORDINANCE 766-2025 - PLAN 128.80 11/17/2025 0.00 11/17/2025 2044
Vendor Number

SAFETY TIRE SERVICE
Total Vendor Amount
1,128.92
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56190 11/21/2025 1,128.92
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 66986 TIRES - 2005 FORD F-350 - PUBLIC WORKS 1,128.92 11/17/2025 0.00 11/17/2025 Payment Register APPKT00521 - CHECK RUN 11-21-25
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2447
Vendor Number

TOP NOTCH COMMERCIAL CLEANING
Total Vendor Amount
1,100.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56191 11/21/2025 1,100.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 12194 NOVEMBER 2025 JANITORIAL SERVICES - CIVIC CENTER 1,100.00 11/17/2025 0.00 11/17/2025 2484
Vendor Number

UMPQUA BANK COMMERCIAL CARD OPS
Total Vendor Amount
10,988.31
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56192 11/21/2025 10,988.31
Payable Number Description Payable Amount Payable Date Discount Amount Due Date BROWN103125-01 ICMA - FULL MEMBERSHIP - CM 910.40 11/19/2025 0.00 11/19/2025 BROWN103125-02 EXPEDIA - MERRITT HOUSE HOTEL FOR CONFERENCE - CM11/19/2025 0.00 11/19/2025 962.73 BROWN103125-03 CALPERLA CONFERENCE - CM 1,225.00 11/19/2025 0.00 11/19/2025 BROWN103125-04 MISCHARGE REIMBURSED - CM 12.99 11/19/2025 0.00 11/19/2025 BROWN103125-05 2026 CITY MANAGERS CONFERENCE - MB - CM 775.00 11/19/2025 0.00 11/19/2025 BROWN103125-06 2026 CITY MANAGERS CONFERENCE - JB - PLANNING 775.00 11/19/2025 0.00 11/19/2025 BROWN103125-07 CONSTANT CONTACT ADJ - MONTHLY NEWSLETTER - CW 11/19/2025 0.00 11/19/2025 16.65 BROWN103125-08 CONSTANT CONTACT RENEWAL - MONTHLY NEWSLETTER - CW 11/19/2025 0.00 11/19/2025 265.20 ENOS103125-01 WALMART - STATION SUPPLIES - FIRE 301.48 11/17/2025 0.00 11/17/2025 FUENTES103125-01 CA FIRE CHAPLAIN ASSOC-BASIC FD CHAPLIAN TRAIN-FIR 11/17/2025 0.00 11/17/2025 256.25 LOMBARD103125-01 AMAZON - SAFES FOR NARC BOXES - FIRE 260.97 11/17/2025 0.00 11/17/2025 MONCK103125-01 MARVAL - FOOD FOR NATIONAL NIGHT OUT - FIRE 24.96 11/19/2025 0.00 11/19/2025 MONCK103125-02 ROUND TABLE - FOOD FOR VOLUNTEERS-CITY BURN-FIRE 11/19/2025 0.00 11/19/2025 91.55 MOORE103125-01 CHATGPT - CHATGPT SUBSCRIPTION - CW 20.00 11/19/2025 0.00 11/19/2025 MOORE103125-02 WESTERN CITY MAGAZINE - FIN DIR RECRUITMENT-CW 300.00 11/19/2025 0.00 11/19/2025 MOORE103125-03 CSMFO - FIN DIR RECRUITMENT - CW 325.00 11/19/2025 0.00 11/19/2025 MOORE103125-04 PAYPAL-TRIPEPI SMITH & ASSOC-FIN DIR RECRUITMENT 365.00 11/19/2025 0.00 11/19/2025 PFYL103125-01 DMV - DRIVERS LICENSE RENEWAL - PW 59.22 11/19/2025 0.00 11/19/2025 PFYL103125-02 CARLS FEED - PROPANE FOR LIFT STATION - PW 126.83 11/19/2025 0.00 11/19/2025 PRICE103125-01 AMAZON - OFFICE SUPPLIES & NATIONAL NIGHT OUT 52.17 11/19/2025 0.00 11/19/2025 PRICE103125-02 AMAZON - OFFICE SUPPLIES - CW 97.19 11/19/2025 0.00 11/19/2025 PRICE103125-03 CHEFSTORE - NATIONAL NIGHT OUT FOOD 671.68 11/19/2025 0.00 11/19/2025 PRICE103125-04 WALMART - NATIONAL NIGHT OUT FOOD 78.13 11/19/2025 0.00 11/19/2025 PRICE103125-05 DOLLAR TREE - SUPPLIES - NATIONAL NIGHT OUT 22.84 11/19/2025 0.00 11/19/2025 PRICE103125-06 AMAZON - OFFICE SUPPLIES - CW 14.91 11/19/2025 0.00 11/19/2025 PRICE103125-07 WALMART - OFFICE SUPPLIES - CW 13.90 11/19/2025 0.00 11/19/2025 PRICE103125-08 AMAZON - COMPUTER WORKSTATION - PUBLIC WORKS 224.64 11/19/2025 0.00 11/19/2025 PRICE103125-09 AMAZON - KEYLESS ENTRY DOOR HANDLE - CIVIC CENTER 11/19/2025 0.00 11/19/2025 106.54 PRICE103125-10 AMAZON - OFFICE SUPPLIES - CW 116.88 11/19/2025 0.00 11/19/2025 PRICE103125-11 WALMART-SUPPLIES- NATIONAL WILDLIFE REFUGE EVENT11/19/2025 0.00 11/19/2025 38.86 PRICE103125-12 STARBUCKS - NATIONAL WILDLIFE REFUGE EVENT 22.00 11/19/2025 0.00 11/19/2025 PRICE103125-13 CROWN AWARDS - NATIONAL NIGHT OUT - REPLACED AWARD 11/19/2025 0.00 11/19/2025 30.15 PRICE103125-14 STARBUCKS - REIMBURSED - KARLEEN STARBUCKS 20.00 11/19/2025 0.00 11/19/2025 PRICE103125-15 AMAZON - OFFICE SUPPLIES - CW 49.41 11/19/2025 0.00 11/19/2025 PRICE103125-16 STARBUCKS - REIMBURSED - KARLEEN STARBUCKS 20.00 11/19/2025 0.00 11/19/2025 PRICE103125-17 AMAZON - PUBLIC WORKS UNIFORMS - PW 254.30 11/19/2025 0.00 11/19/2025 PRICE103125-18 AMAZON - PUBLIC WORKS UNIFORM - PUBLIC WORKS 180.72 11/19/2025 0.00 11/19/2025 PRICE103125-19 AMAZON - PUBLIC WORK UNIFORMS - RETURNED - PW -178.40 11/19/2025 0.00 11/19/2025 PRICE103125-20 AMAZON - RIBBON CUTTING CEREMONY 8.25 11/19/2025 0.00 11/19/2025 PRICE103125-21 IIMC MEMBERSHIP DUES - CM 195.00 11/19/2025 0.00 11/19/2025 PRICE103125-22 AMAZON - RIBBIN CUTTING CEREMONY 6.84 11/20/2025 0.00 11/20/2025 PRICE103125-23 ACE HARDWARE - RIBBON CUTTING CEREMONY 14.13 11/19/2025 0.00 11/19/2025 PRICE103125-24 ACE HARDWARE - REFUND RIBBON CUTTING CEREMONY 11/19/2025 0.00 11/19/2025 -14.13 PRICE103125-25 ACE HARDWARE - RIBBON CUTTING CEREMONY 10.86 11/19/2025 0.00 11/19/2025 PRICE103125-26 STARBUCKS - REIMBURSED KARLEEN STARBUCKS 20.00 11/19/2025 0.00 11/19/2025 WATSON103125-01 D LUNA MARKET - CHILDREN'S SUPPLIES FOR STORYTIME 11/19/2025 0.00 11/19/2025 5.98 WATSON103125-02 AMAZON - WIFI ADAPTERS- IT MAINT-CIRCULATION COMP11/19/2025 0.00 11/19/2025 39.12 WATSON103125-03 AMAZON - ZIP BOOK - LIBRARY 17.94 11/19/2025 0.00 11/19/2025 WATSON103125-04 AMAZON - ZIP BOOK - LIBRARY 17.54 11/19/2025 0.00 11/19/2025 WATSON103125-05 AMAZON - ZIP BOOK - LIBRARY 13.79 11/19/2025 0.00 11/19/2025 Payment Register APPKT00521 - CHECK RUN 11-21-25
12/2/2025 10:29:05 AM Page 5 of 8
WATSON103125-06 AMAZON - ZIP BOOK - LIBRARY 11/19/2025 11/19/2025 0.00 8.62 WATSON103125-07 AMAZON - ZIP BOOK - LIBRARY 11/19/2025 11/19/2025 0.00 4.33 WATSON103125-08 AMAZON - ZIP BOOK - LIBRARY 11/19/2025 11/19/2025 0.00 22.73 WATSON103125-09 AMAZON - ZIP BOOK - LIBRARY 11/19/2025 11/19/2025 0.00 17.94 WATSON103125-10 MICHAELS - SUPPLIES CHILDRENS PROGRAM - LIBRARY 11/19/2025 11/19/2025 0.00 17.84 WATSON103125-11 AMAZON - ZIP BOOK - LIBRARY 11/19/2025 11/19/2025 0.00 10.32 WATSON103125-12 AMAZON - ZIP BOOK - LIBRARY 11/19/2025 11/19/2025 0.00 19.14 WATSON103125-13 AMAZON - ZIP BOOK - LIBRARY 11/19/2025 11/19/2025 0.00 17.56 WATSON103125-14 BARNES & NOBLES - MATERIALS - LIBRARY 11/19/2025 11/19/2025 0.00 1,326.76 WATSON103125-15 CANVA - SUBSCRIPTION PROMO CHILDRENS PROGRAM - LIB11/19/2025 11/19/2025 0.00 120.00 WATSON103125-16 AMAZON - SUPPLIES CHILDRENS STORYTIME - LIBRARY 11/19/2025 11/19/2025 0.00 142.88 WATSON103125-17 WALMART - PUMPKINS - CHILDRENS TIME - LIBRARY 11/19/2025 11/19/2025 0.00 34.72 2395
Vendor Number

US BANK CORPORATE PAYMENT SYSTEMS
Total Vendor Amount
119.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56197 11/21/2025 119.88
Payable Number Description Payable Date Due Date Discount Amount Payable Amount BROWN-01 DROPBOX - AUTO RENEWAL - PLANNING 11/17/2025 11/17/2025 0.00 119.88 2433
Vendor Number
VESTIS
Total Vendor Amount
317.24
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56198 11/21/2025 317.24
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5067003130 UNIFORM SERVICE - PUBLIC WORKS 11/17/2025 11/17/2025 0.00 158.62 5067008440 UNIFORM SERVICE - PUBLIC WORKS 11/19/2025 11/19/2025 0.00 158.62 2265
Vendor Number

WASTE MANAGEMENT
Total Vendor Amount

62.53 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56199 11/21/2025 62.53
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 66527806-0533 9-15-25 - SURCHARGE - LIBRARY 11/17/2025 11/17/2025 0.00 62.53 2295
Vendor Number

WILLOWS ACE HARDWARE
Total Vendor Amount
110.96
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56200 11/21/2025 110.96
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 130434 HEX SCREW - SWEEPER #16 - PUBLIC WORKS 11/17/2025 11/17/2025 0.00 22.83 130883 RETURN - HEX SCREW - SWEEPER #16 - PUBLIC WORKS 11/17/2025 11/17/2025 0.00 -22.83 131081 HOLE SAW BIT & PIPE FITTINGS - FIRE 11/17/2025 11/17/2025 0.00 30.81 131084 PIPE FITTINGS - FIRE 11/17/2025 11/17/2025 0.00 2.25 131106 BATTERIES - FIRE 11/17/2025 11/17/2025 0.00 34.07 131109 BATTERIES - FIRE 11/17/2025 11/17/2025 0.00 21.50 131206 FASTENERS & MARKING PAINT - NARC SAFE CABNET- FIRE 11/17/2025 11/17/2025 0.00 10.62 131298 GLASS CLEANER - COUCIL CHAMBERS WINDOWS-CW 11/19/2025 11/19/2025 0.00 8.68 131341 SNAPLBLADE KNIFE - FIRE 11/20/2025 11/20/2025 0.00 3.03 2308
Vendor Number

WILLOWS AUTOMOTIVE
Total Vendor Amount
180.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56201 11/21/2025 180.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount RO#93895 STARTER - 2011 FORD F-350 - PUBLIC WORKS 11/17/2025 11/17/2025 0.00 180.00 Payment Register APPKT00521 - CHECK RUN 11-21-25
12/2/2025 10:29:05 AM Page 6 of 8
2282
Vendor Number
WILLOWS HARDWARE, INC.

Total Vendor Amount
379.73
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56202 11/21/2025 379.73
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 327944 CRANE STEMS - FIRE 26.08 11/17/2025 0.00 11/17/2025 372266 TRIMMER - PUBLIC WORKS 45.00 11/17/2025 0.00 11/17/2025 372267 FINISHING SUPPLIES - LIBRARY ROOF PROJECT - LIB 47.81 11/17/2025 0.00 11/17/2025 373580 CHAINSAW CHAINS - PUBLIC WORKS 134.84 11/17/2025 0.00 11/17/2025 374630 CHAINSAW BLADES - STUMPER - PUBLIC WORKS 126.00 11/17/2025 0.00 11/17/2025 Payment Register APPKT00521 - CHECK RUN 11-21-25
12/2/2025 10:29:05 AM Page 7 of 8
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Gen Chk Voided **Void Check 0.00 0 1 0.00
Gen Chk Check 65,535.51 115 26 0.00
Gen Chk Voided **Void Check 0.00 0 4 0.00
Gen Chk Check 4,396.04 10 2 0.00
Packet Totals: 125 33 0.00 69,931.55
Payment Register APPKT00521 - CHECK RUN 11-21-25
12/2/2025 10:29:05 AM Page 8 of 8
Cash Fund Summary
Fund Amount Name
999 CASH CLEARING -69,931.55
Packet Totals: -69,931.55
12/2/2025 10:29:16 AM Page 1 of 3
Payment Register
City of Willows APPKT00520 - AP MONTHLY VENDORS NOVEMBER 2025 01 - Vendor Set 01
Bank: Gen Chk - General Checking
1029
Vendor Number

AFLAC- FLEX ONE
Total Vendor Amount
499.39
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56165 11/21/2025 499.39
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0001495 AFLAC DENTAL 140.89 11/21/2025 0.00 11/30/2025 INV0001496 AFLAC CANCER 103.33 11/21/2025 0.00 11/30/2025 INV0001497 AFLAC ACCIDENT 143.87 11/21/2025 0.00 11/21/2025 INV0001498 AFLAC STD 48.62 11/21/2025 0.00 11/30/2025
INV0001499 AFLAC EVENT/CRITICAL 21.66 11/21/2025 0.00 11/30/2025 INV0001500 AFLAC HOSPITAL 26.82 11/21/2025 0.00 11/30/2025 INV0001501 AFLAC VISION 14.20 11/21/2025 0.00 11/30/2025 1194
Vendor Number

CALIFORNIA STATE DISBURSE
Total Vendor Amount
162.92
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56166 11/21/2025 162.92
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0001502 CHILD SUPPORT 162.92 11/21/2025 0.00 11/21/2025 1650
Vendor Number

FIRE RISK MANAGEMENT SERVICES
Total Vendor Amount
24,066.86
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56167 11/21/2025 24,066.86
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0001485 MEDICAL 6,283.47 11/07/2025 0.00 11/30/2025
INV0001486 MEDICAL 5,592.01 11/07/2025 0.00 11/30/2025
INV0001505 MEDICAL 6,283.42 11/21/2025 0.00 11/30/2025
INV0001506 MEDICAL 5,591.96 11/21/2025 0.00 11/30/2025
NOVEMBER 2025 ROBINETTE/MISTROI RETIREE HEALTH INSURANCE 316.00 11/21/2025 0.00 11/21/2025 1551
Vendor Number

HUMANA DENTAL/VISION
Total Vendor Amount
1,645.34
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56168 11/21/2025 1,645.34
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0001483 DENTAL 330.19 11/07/2025 0.00 11/30/2025
INV0001484 DENTAL 415.76 11/07/2025 0.00 11/30/2025
INV0001488 VISION 43.90 11/07/2025 0.00 11/30/2025
INV0001489 VISION 32.88 11/07/2025 0.00 11/30/2025
INV0001503 DENTAL 330.16 11/21/2025 0.00 11/30/2025
INV0001504 DENTAL 415.67 11/21/2025 0.00 11/30/2025
INV0001508 VISION 43.90 11/21/2025 0.00 11/30/2025
INV0001509 VISION 32.88 11/21/2025 0.00 11/30/2025
2223
Vendor Number

UNITED PUBLIC EMPLOYEES A
Total Vendor Amount
213.93
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56169 11/21/2025 213.93
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0001507 PUBLIC SAFETY DUES 213.93 11/21/2025 0.00 11/30/2025 Payment Register APPKT00520 - AP MONTHLY VENDORS NOVEMBER 2025 12/2/2025 10:29:16 AM Page 2 of 3
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Gen Chk Check 26,588.44 22 5 0.00
Packet Totals: 22 5 0.00 26,588.44
Payment Register APPKT00520 - AP MONTHLY VENDORS NOVEMBER 2025 12/2/2025 10:29:16 AM Page 3 of 3
Cash Fund Summary
Fund Amount Name
999 CASH CLEARING -26,588.44
Packet Totals: -26,588.44
12/2/2025 10:30:06 AM Page 1 of 4
Payroll Check Register
City of Willows Checks
Pay Period: 11/3/2025-11/16/2025
Employee Employee # Check Type Date Amount Number
Packet: PYPKT00507 - PAY PERIOD 11-3-25 TO 11-16-25 PAY DATE 11-21-25 Payroll Set: Payroll Set 01 - 01
RANDOLPH, CORA 41044 RAN02 Regular 11/21/2025 120.46
12/2/2025 10:30:06 AM Page 2 of 4
Payroll Check Register
City of Willows Direct Deposits
Pay Period: 11/3/2025-11/16/2025
Employee Employee # Date Amount Number
Packet: PYPKT00507 - PAY PERIOD 11-3-25 TO 11-16-25 PAY DATE 11-21-25 Payroll Set: Payroll Set 01 - 01
BROWN, MARTHA BRO01 11/21/2025 3,915.72 1800
PRICE, KARLEEN PRI01 11/21/2025 1,744.73 1801
HAZLETT, ROBIN HAZ01 11/21/2025 1,261.40 1802
MOORE, JOANNE MOO01 11/21/2025 7,824.32 1803
MOORE, JOANNE MOO01 11/21/2025 500.00 1803
RICHARDSON, TARYN RIC00 11/21/2025 975.26 1804
RUSTENHOVEN, TARA L RUS01 11/21/2025 1,629.38 1805
GAMBOA, YADIRA GAM00 11/21/2025 438.35 1806
LUNA-SARINAS, CRISTINA LUN00 11/21/2025 459.90 1807
MYERS, KEVIN M MYE00 11/21/2025 436.02 1808
WATKINS, COLLEEN WAT00 11/21/2025 361.35 1809
WATSON, CHRISTINE WAT01 11/21/2025 2,623.24 1810
CONNELLY, WILLIAM CON00 11/21/2025 1,057.01 1811
ENOS, KYLE ENO00 11/21/2025 2,006.66 1812
FUENTES, JAIME FUE01 11/21/2025 1,946.69 1813
LOMBARD, TYLER JOSEPH LOM00 11/21/2025 1,960.61 1814
MINGS, MICHAEL E MIN00 11/21/2025 1,515.26 1815
RANDOLPH, MATTHEW RAN01 11/21/2025 1,395.88 1816
REED, JOSHUA REE00 11/21/2025 1,599.92 1817
VASQUEZ, PEDRO CEASAR VAS01 11/21/2025 1,611.35 1818
ZOLLER-HARRIS, TRAVIS ZOL00 11/21/2025 2,049.35 1819
BETTENCOURT, JOSEPH BET01 11/21/2025 3,497.95 1820
MONCK, NATHANIAL T MON00 11/21/2025 3,147.39 1821
PFYL, NATISA N PFY00 11/21/2025 1,755.56 1822
12/2/2025 10:30:06 AM Page 3 of 4
Payroll Check Register
City of Willows Employee Pay Summary
Pay Period: 11/3/2025-11/16/2025
Packet: PYPKT00507 - PAY PERIOD 11-3-25 TO 11-16-25 PAY DATE 11-21-25 Payroll Set: Payroll Set 01 - 01
Employee Employee # Payment Date Number Earnings Deductions Taxes Net BETTENCOURT, JOSEPH 888.19 3,497.95 BET01 11/21/2025 1820 4,808.00 421.86 BROWN, MARTHA 1,689.29 3,915.72 BRO01 11/21/2025 1800 6,513.46 908.45 CONNELLY, WILLIAM 202.99 1,057.01 CON00 11/21/2025 1811 1,260.00 0.00 ENOS, KYLE 334.38 2,006.66 ENO00 11/21/2025 1812 2,885.93 544.89 FUENTES, JAIME 225.79 1,946.69 FUE01 11/21/2025 1813 2,538.19 365.71 GAMBOA, YADIRA 65.65 438.35 GAM00 11/21/2025 1806 504.00 0.00 HAZLETT, ROBIN 135.79 1,261.40 HAZ01 11/21/2025 1802 1,997.61 600.42 LOMBARD, TYLER JOSEPH 259.33 1,960.61 LOM00 11/21/2025 1814 3,025.92 805.98 LUNA-SARINAS, CRISTINA 44.10 459.90 LUN00 11/21/2025 1807 504.00 0.00 MINGS, MICHAEL E 418.82 1,515.26 MIN00 11/21/2025 1815 2,242.88 308.80 MONCK, NATHANIAL T 880.72 3,147.39 MON00 11/21/2025 1821 4,776.80 748.69 MOORE, JOANNE 6,590.22 8,324.32 MOO01 11/21/2025 1803 15,832.24 917.70 MYERS, KEVIN M 49.98 436.02 MYE00 11/21/2025 1808 486.00 0.00 PFYL, NATISA N 570.98 1,755.56 PFY00 11/21/2025 1822 3,191.35 864.81 PRICE, KARLEEN 445.82 1,744.73 PRI01 11/21/2025 1801 2,447.53 256.98 RANDOLPH, MATTHEW 342.41 1,395.88 RAN01 11/21/2025 1816 1,937.60 199.31 RANDOLPH, CORA 11.54 120.46 RAN02 11/21/2025 41044 132.00 0.00 REED, JOSHUA 218.96 1,599.92 REE00 11/21/2025 1817 2,228.24 409.36 RICHARDSON, TARYN 176.74 975.26 RIC00 11/21/2025 1804 1,152.00 0.00 RUSTENHOVEN, TARA L 357.68 1,629.38 RUS01 11/21/2025 1805 2,406.91 419.85 VASQUEZ, PEDRO CEASAR 312.65 1,611.35 VAS01 11/21/2025 1818 2,333.40 409.40 WATKINS, COLLEEN 34.65 361.35 WAT00 11/21/2025 1809 396.00 0.00 WATSON, CHRISTINE 1,036.18 2,623.24 WAT01 11/21/2025 1810 4,007.20 347.78 ZOLLER-HARRIS, TRAVIS 429.62 2,049.35 ZOL00 11/21/2025 1819 2,745.60 266.63 Totals: 70,352.86 8,796.62 15,722.48 45,833.76
12/2/2025 10:30:06 AM Page 4 of 4
Payroll Check Register
City of Willows Report Summary
Pay Period: 11/3/2025-11/16/2025
Packet: PYPKT00507 - PAY PERIOD 11-3-25 TO 11-16-25 PAY DATE 11-21-25 Payroll Set: Payroll Set 01 - 01
Type
1 Count
0 120.46

0.00 Regular Checks
Manual Checks
0 0.00
0 0.00
Amount
24 45,713.30
Total 25 45,833.76
Reversals
Voided Checks
Direct Deposits
City Council
Evan Hutson, Mayor
Rick Thomas, Vice Mayor
Matt Busby, Council Member
Gary Hansen, Council Member
Lorri Pride, Council Member
City Manager
Marti Brown
City Clerk
Karleen Price
Willows City Council
Regular Meeting
Action Minutes
November 25, 2025
Willows City Hall
6:00 PM
201 North Lassen Street
Willows, CA 95988
(530) 934-7041

1. CALL TO ORDER – 6:01 PM

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Councilmembers Present: Mayor Hutson, Vice Mayor Thomas, Councilmembers Hansen and Pride Councilmembers Absent: Councilmember Busby

4. CHANGES TO THE AGENDA

5. CEREMONIAL MATTERS
a. Proclamation – Pearl Harbor Remembrance Day received by Carol Lemenager, VFW Auxiliary Post 1770.

Councilmember Hansen requested a moment of silence to honor Roger Roberts, Retired Sheriff and USMC Veteran.

6. PUBLIC COMMENT & CONSENT CALENDAR FORUM
a. Register Approval
Action: Approved general checking, payroll, and direct deposit check registers. b. Minutes Approval
Action: Approved the October 28, 2025 meeting minutes.
c. Letter of Support – 2026 Stanford Local Governance Summer Institute Action: Authorized the City Manager to submit a Letter of Support as part of her application to the 2026 Stanford Local Governance Summer Institute Volunteer Fire Capacity Program Grant Match Funding Acceptance.
d. Notice of Completion for the Lift Station Rehabilitation Project Action: Approved Resolution 37-2025 accepting the improvements for the Willows Lift Station Agenda Item #6b
2 Rehabilitation Project and authorizing the Notice of Completion to be filed for the project. e. Notice of Completion for the Emergency Library Roof Failure Project Action: Approved Resolution 38-2025 accepting the improvements for the Emergency Library Roof Failure Project and authorizing the Notice of Completion to be filed for the project. f. Emergency Medical Services Assessment Study – Request for Proposal Award Action: Authorized the City Manager, or her designee, to execute a contract with Healthcare Strategist Solutions, in partnership with Glenn County and the City of Orland, for the purpose of performing an Emergency Medical Services System Assessment in an amount not to exceed $48,000.

Motion to approve items #6a, 6b, 6c, 6d, 6e, and 6f as presented.

Moved/Seconded: Councilmember Hansen/Vice Mayor Thomas
Yes: Mayor Hutson, Vice Mayor Thomas, Councilmember Hansen, Councilmember Pride No: None

Absent: Councilmember Busby

7. DISCUSSION AND ACTION CALENDAR
a. Finance & Measure I Oversight Committee (FMIOC) Membership Action: Reviewed and discussed Section D. Membership Guidelines of the Finance Committee’s Bylaws.

The item was tabled to the January meeting.
b. Library Board of Trustees Subcommittee Vacancy and Appointment Process Action: Elected a two Councilmember subcommittee to review applications, conduct interviews, and return to the full Council with a recommendation for appointment to the Library Board of Trustees to fill the remaining term, vacated by Lisa Kennedy, that is scheduled to expire on June 30, 2028.

Motion to appoint Mayor Hutson and Councilmember Pride to the subcommittee.

Moved/Seconded: Vice Mayor Thomas/Councilmember Hansen
Yes: Mayor Hutson, Vice Mayor Thomas, Councilmember Hansen, Councilmember Pride No: None

Absent: Councilmember Busby
c. Street Banner Program
3 Public Comment:

Public Comment #1: Laurel Hill-Ward, Resident
Action: Approved the renewal of the City’s Street Banner Program contract with CGI. An amendment was included directing staff to utilize the designers who previously worked on the Wayfinding Sign project.

Motion to approve option A, as amended.

Moved/Seconded: Vice Mayor Thomas/Councilmember Hansen
Yes: Mayor Hutson, Vice Mayor Thomas, Councilmember Hansen, Councilmember Pride No: None

Absent: Councilmember Busby
d. 2026 Council Meeting Calendar & Schedule
Action: Adopted Resolution 39-2025 establishing the 2026 Council Meeting Calendar and Schedule.

Moved/Seconded: Vice Mayor Thomas/Councilmember Hansen
Yes: Mayor Hutson, Vice Mayor Thomas, Councilmember Hansen, Councilmember Pride No: None

Absent: Councilmember Busby

8. INFORMATIONAL
a. Pioneer Community Energy – 2027 Campaign Launch
Action: Staff provided information regarding the October 2027 launch of Pioneer Community Energy in the City of Willows.

9. COMMENTS & REPORTS
a. Council Correspondence
City Clerk Karleen Price distributed to the Council a letter from Planning Commissioner Brott and former Commissioners Valencia and Myers seeking clarification of the vote on the Retail Dispensary Cannabis Business item from the July 17, 2024 Planning Commission meeting. The amended minutes are scheduled for consideration by the Planning Commission on December 2, 2025.
b. City Council Comments & Reports
4 Vice Mayor Thomas provided a report on the Finance and Measure I Committee (FMiOC) Special Meeting of November 4.

Councilmember Pride reported on the activities of the LAFCO Meeting.

Councilmember Hansen reported on activities of the Glenn Groundwater Authority meeting of November 10 and the Regional Transit Committee meeting of November 20. He also provided an update on the Glenn County Transportation Committee and the Joint Glenn/Colusa Groundwater Authority meeting.

Councilmember Hansen expressed appreciation to the Public Works crew for their efforts on the Leaf Pickup Program and to the City Mechanic for his ongoing work. He further acknowledged City staff, Thunderhill Raceway, the Glenn County Sheriff’s Department, and the U.S. Marine Corps for their role in honoring Sheriff Roger Roberts.

Councilmember Hansen announced the Willows Museum Grand Reopening and Ribbon Cutting scheduled for December 11 at 5:30 p.m.

Mayor Hutson reported that the new street signs have been well received and expressed appreciation to Public Works staff for their efforts on the leaf pickup program. He also noted the visible use of Measure I funds, specifically referencing the tree stumper. c. City Manager’s Report
City Manager Marti Brown announced that City Hall will be closed on Thursday and Friday in observance of the Thanksgiving holiday. She also announced the following upcoming events:
• Planning Commission Meeting: December 2, 2025, at 6:00 p.m. • Library Board of Trustees Meeting: December 11, 2025, at 11:00 a.m. • Grand Opening and Ribbon Cutting Ceremony: December 4, 2025, from 11:30 a.m. to 12:30 p.m. at the Sycamore Street Lift Station, west of Villa Ave. • Geocache Adventure: December 4. 2025 at the Ribbon Cutting Ceremony • Public Meeting for the Zoning Code Update – December 4, 2025, at 5:30 p.m. at The Ark. 222 N Butte St.

10. CLOSED SESSION – 7:11 PM
a. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Attorney
Report Out: Direction given to staff.
b. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code 54956.8) Property: 459 S. Butte Street, Willows, CA
Agency negotiator: Marti Brown, City Manager
Negotiating parties: Dawley Clay K & Elizabeth JT
5 Under negotiation: Price and Terms of Payment
Report Out: Direction given to staff.

11. ADJOURNMENT – 7:59 PM
______________________________
Karleen Price, City Clerk
Agenda Item #6c
_____________________________________________________________________ Date: December 9, 2025
To: Honorable Mayor and Councilmembers
From: Marti Brown, City Manager
Subject: Children’s Librarian Position – Updated Job Classification & Salary Schedule Recommendation:

Approve the updated job classification for the full-time Children’s Librarian position, as well as the new salary schedule for the position.

Rationale for Recommendation:

The City Librarian wishes to hire a full-time Children’s Librarian and forgo filling the vacant Library Technician position. As a result, the salary schedule for the full-time position must be updated, as well as a few minor changes were made to the classification.

Background:

The full-time Library Technician and part-time Children’s Librarian positions have both been vacant since the summer of 2025. Concurrently, a new City Librarian was hired in August 2025 and, since then, she has been assessing the organizational structure and personnel needs of the library before refilling the vacant positions.

Discussion & Analysis:

After evaluating the department’s organizational structure over the past four months, the City Librarian has concluded that the best structure for the library, given the department’s budget, would be to discontinue the full-time Library Technician position and turn the part-time Children’s Librarian position into a full-time position.

The City Librarian has concluded that there is a lack of sufficient cataloguing duties and other library tasks to warrant a full-time Library Technician. In contrast, there is considerable demand and need for a full-time Children’s Librarian to increase and improve children’s programming and activities at the library.

In addition, the City Librarian also proposed minor changes and updates to the Children’s Librarian job classification (Attachment 1), including a 40-hour work week, preferred ability to speak and write Spanish, and programming that includes videos and singing. Based on an informal salary survey of Children’s Librarian positions in Northern California, the recommended salary schedule for the position ranges from $47,603 to $58,000 annually (Attachment 2).

At some point in the future, the City Librarian would also like to convert one or two of the current parttime Library Clerk positions to part-time Library Technicians to assist with cataloguing. There are currently four part-time Library Clerks. When ready and at that time, staff will recommend a modest hourly rate increase for the potential future part-time Library Technician position.

Consistency with Council Priorities and Goals:

The recommended action is consistent with Priority #5, Quality of Life, Goal #1: Expand Youth and Adult Activities.

Fiscal Impact:

Currently, there is a total of $80,128 budgeted for a full-time Library Technician (including benefits) and a part-time Children’s Librarian. The proposed personnel change will result in cost savings of at least $10,000 annually (and likely more). As a result of the potential cost savings, no additional allocation of funds are needed and any budgetary changes will be addressed in the Mid-Year Budget Review and Adjustment.

Attachments:
 Attachment 1: Updated Job Classification
 Attachment 2: Salary Schedule
NON-EXEMPT Attachment 1
December 2025

CITY OF WILLOWS
CHILDREN’S LIBRARIAN
DEFINITION:

The Children’s Librarian is responsible for planning and providing library programs and services to children and young adults. This is a full-time, 40 hours per week position.

DISTINGUISHING CHARACTERISTICS:

The Children’s Librarian serves children and young adults and should possess a desire to work with young people; this person should know and enjoy children’s and young adult literature. Incumbents should strive to learn new information technology, teach it to others and have a commitment to helping people learn.

This individual cares about making a positive impact on the community’s youth and explores ways to build strong parent/child relationships. Must possess creativity, motivation, flexibility, excellent communication skills, imagination and enthusiasm.

SUPERVISION RECEIVED/EXERCISED:

Incumbent receives supervision and direction from the City Librarian.

ESSENTIAL FUNCTIONS: (include but are not limited to the following) • Programming: Designs, promotes, presents and evaluates a variety of programs, such as storytelling, videos and songs, book talking, book discussion groups, class tours, crafts, and other age-appropriate activities for children and young adults.
• Outreach: Serves as liaison to the schools and performs outreach activities with organizations, agencies, day cares, schools, and home school providers in the community to creatively promote library services and facilitate programming and service delivery.
• Reference: Provides instruction and assistance in the use of computer catalog, internet, and other computer resources and assists children and adults in selecting and locating materials in the youth collections.
• Other duties as assigned.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment; incumbents may be required to work extended hours including evenings and weekends.

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

CHILDREN’S LIBRARIAN

Page 2 ends

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience:

Any combination of training, education, and experience which demonstrates ability to perform the duties of the position. High school diploma or GED, and experience working with children required, with one to two years post-secondary education preferred.

License/Certificate:

Possession of, or ability to obtain, a valid California driver’s license.

KNOWLEDGE/ABILITIES/SKILLS (KAS): (The following are a representative sample of the KAS’s necessary to perform the essential duties of the position.) Knowledge of:
• Knowledge of common computer applications with the ability to use/learn library software programs.

Ability to:
• Ability to work well under stress and maintain a welcoming attitude; strong communication and interpersonal skills for providing quality customer service to patrons of all ages. • Ability to lift, carry & shelve library materials.
• Speak and read in Spanish (preferred).

Skills to:
• Design and provide engaging activities that help young people develop their creativity, interests, and talents
ACKNOWLEDGMENT:

I acknowledge that I have read the job description and requirements for the Children’s Librarian position and I certify that I have the necessary education, knowledge, experience and physical requirements required to perform the essential functions of this position. _____________________________________________________________________________________ Applicant Signature Date
Attachment 2
CHILDREN’S LIBRARIAN

ANNUAL SALARY SCHEDULE
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 $47,603 $48,793 $50,013 $51,263 $52,545 $53,858 $55,205 $56,585 $58,000

MONTHLY SALARY SCHEDULE
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 $3966 $4066 $4167 $4271 $4378 $4488 $4600 $4715 $4833
Agenda Item #6d
_____________________________________________________________________ Date: December 9, 2025
To: Honorable Mayor and Councilmembers
From: Nathan Monck, Fire Chief
Marti Brown, City Manager
Subject: Fire Captain - Updated Job Classification & Incentive Pay Recommendation:

Adopt Resolution XX-2025 (Attachment 1) approving the implementation of Paramedic and Advanced Emergency Medical Technician (EMT) incentive pay for Fire Captains and approving the updated and revised Fire Captain Job Classification (Attachment 2).

Rationale for Recommendation:

Outdated certification and licensure language needed to be replaced or removed from the Job Classification (e.g., Advanced Life Support (ALS)). In addition, incentive pay for Emergency Medical Technician (EMT) and Paramedic certification also needed to be added.

Background:

The newly amended job classification replaces old certifications and licenses that are no longer recognized by the California State Fire Marshalls Office and removes specific outdated emergency medical services language that is no longer in use or considered a best practice.

More significantly, the update includes a provision in the essential functions assigning qualified personnel to Advanced Life Support (ALS) duties at the discretion of the Fire Chief.

The California State Fire Marshalls Office updates, changes, and retires curriculum often.

California Emergency Medical Services Authority also changes verbiage of certification and licensure. As Willows Fire is now an ALS capable Fire Department, this expansion in scope of potential duties must be listed in the job classifications. In addition, incentive pay must be provided for Fire Captain EMT and Paramedic certification. The newly amended job classifications reflect an accurate and realistic picture of requirements for applicants Discussion & Analysis:

As part of the job classification update, an informal wage analysis was completed for comparative agencies with working paramedics. Incentives ranged anywhere from $400-$700 per month. Many agencies had specific paramedic job classifications which were 10-15% higher than non-paramedic equivalents. As a result of the survey and analysis, staff recommend $500 per month for Paramedics and $300 per month for Emergency Medical Technicians based on the market and agency size.

The City Manager met and conferred with UPEC Fire to consider the proposed job classification changes and incentive pay. Staff and UPEC agree with the above recommended incentive pay for employees working in an ALS capacity.

Consistent with Council Goals and Priorities:

This item is consistent with Priority #3, Goal #2: Right-size and enhancement of the Willows Fire Department to include 24-hour Advanced Life Saving (ALS) services.

Fiscal Impact:

Based on the Willows Fire Department’s current staffing levels (e.g., three full-time career firefighters), staff anticipate an additional $3500 in incentive pay for FY 2025-26 should the recommended action be approved. If all budgeted WFD employees were eligible for Paramedic Incentive Pay, staff estimate that it would cost the city an additional $24,000 per fiscal year.

Attachment:
 Attachment 1: Resolution XX-2025
 Attachment 2: Updated Fire Captain Job Classification Attachment 1
City of Willows
Resolution XX-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLOWS APPROVING THE IMPLEMENTATION

OF PARAMEDIC AND ADVANCED EMT INCENTIVE PAY FOR FIRE CAPTAINS WHEREAS, the City of Willows(“City”) recognizes the critical importance of providing high-quality emergency medical services to the community; and
WHEREAS, Fire Captains who obtain and maintain advanced medical certifications such as Paramedic or Advanced Emergency Medical Technician (Advanced EMT) provide substantial operational, supervisory, and clinical benefits to the City’s emergency response capabilities; and WHEREAS, the additional training, responsibility, continuing education, and recertification requirements associated with Paramedic and Advanced EMT licensure represent a significant professional investment by personnel; and
WHEREAS, the Department seeks to support and encourage Fire Captains to obtain and retain these advanced medical qualifications for the purpose of enhancing the effectiveness of the Department and improving patient outcomes; and
WHEREAS, it is in the best interest of the City and the community to provide incentive pay to Fire Captains who hold and maintain these certifications.

NOW, THEREFORE, BE IT RESOLVED that the City of Willows hereby approves the establishment of incentive pay for Fire Captains meeting the following criteria:

1. Paramedic Incentive Pay:

Fire Captains possessing and maintaining a valid State of California Paramedic license and all required local accreditation shall receive $500.00 per month in incentive pay.

2. Advanced EMT Incentive Pay:

Fire Captains possessing and maintaining a valid State of California Advanced EMT certification and all required local accreditation shall receive $300.00 per month in incentive pay.

3. Eligibility Requirements:
a. Incentive pay shall only apply while the employee maintains the required certification(s) in good standing.
b. Incentive pay shall not be cumulative; Fire Captains holding both certifications shall receive only the Paramedic incentive.
c. Employees must comply with all Department, State, and local EMS agency requirements to remain eligible and be authorized by the Fire Chief to Provide ALS level care.

4. Implementation:

This incentive pay structure shall take effect on December 1, 2025, and shall be incorporated into the Department’s compensation schedule and applicable labor agreements.

BE IT FURTHER RESOLVED that the City Council of the City of Willows authorizes the City Manager to implement and administer this program.

PASSED AND ADOPTED by the City Council of the City of Willows, State of California this 9th day of December 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
____________________________ _____________________________ Evan Hutson, Mayor Karleen Price, City Clerk
NON EXEMPT Attachment 2
December 2025

CITY OF WILLOWS

FIRE CAPTAIN
DEFINITION:

Under direction of the Fire Operations Chief, plans, organizes, coordinates and directs the emergency and non-emergency activities of a fire suppression company; commands emergency response scenes; directs and performs a variety of staff support functions; plans, organizes, coordinates and directs fire inspection and prevention programs; and performs related work as assigned.

DISTINGUISHING CHARACTERISTICS:

This is the first-level supervisor and company commander class, responsible for overseeing and directing the department’s day-to-day activities. Incumbents report to the Fire Chief or Designee and exercise overall supervision of department activities and personnel in the absence of the Fire Operations Chief.

SUPERVISION RECEIVED/EXERCISED:

Receives supervision & direction from the Fire Operations Chief.

ESSENTIAL FUNCTIONS: (include but are not limited to the following) • The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the class. • Plans, coordinates and supervises activities of fire Suppression Company during emergency response and administrative activities.
• Commands single and multiple-company responses to emergency fire, medical aid, traffic accident, hazardous material, rescue or other situations and functions as the incident commander, responsible for situation assessment, tactic and strategy development and implementation, and the deployment of personnel and equipment; makes determinations regarding requests for additional personnel, equipment and resources; personally performs a wide variety of fire suppression and medical treatment tasks in emergency situations.
• Plans, schedules, assigns and participates in equipment and station maintenance, company drills and training, company fire inspections and other operational and administrative functions. • Assists in overall department planning, programming and administration; represents the department in meetings, conferences and public events; participates in planning, developing and implementing the department’s public education and community outreach program; communicates and ensures underClass specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

FIRE CAPTAIN

Page 2 ends

standing of the department’s policies and procedures; assumes command of the Fire Department in the absence of the Fire Operations Chief; completes special projects as assigned; participates in the development and implementation of departmental policies, procedures and standards; communicates with other communities to develop mutual aid activities; coordinates and participates in special research projects involving all aspects of the department’s operations. • Prepares and reviews a variety of records and reports; prepares paper work for training, emergency response, performance evaluations, leave requests, purchase documents and budget requests; delegates special assignments to company personnel. • Maintains discipline and develops documentation pertaining to employee performance; provides performance feedback and prepares performance reviews for assigned staff; counsels assigned staff on performance, training and personal development needs; inspects records and daily logs; inspects department facilities to ensure proper safety practices; interprets department policies, procedures and safety practices and ensures understanding and compliance. • Participates in the planning, development and implementation of department-wide training programs; oversees the training and development of assigned company personnel to meet the goals and objectives of individuals and the overall goals of the department; oversees the training and development of fulltime, volunteers and paid on-call Firefighters; participates in the selection and/or promotion process for full- time, paid on-call and volunteer staff.
• Plans, organizes, coordinates and directs the department’s fire prevention and inspection programs; develops and implements systems, procedures, policies and standards for program evaluation; prepares or directs the preparation of a variety of studies and reports pertaining to the fire prevention and inspection programs and develops specific plans and activities to meet the department’s overall goals and objectives; directs and participates in inspection activities for a variety of facilities and buildings to ensure compliance with laws, codes and regulations related to fire safety; investigates and prepares reports on fires, traffic accidents, emergency medical calls and other responses; plans, develops and implements training programs designed to ensure the department’s fire prevention and inspection goals are achieved; works closely with the public to explain or coordinate programs and to resolve fire inspection and/or prevention issues; responds to and resolves citizens’ fire prevention-related complaints; coordinates the activities of other City staff and outside agencies to achieve the City’s fire prevention goals and objectives; provides technical assistance and advice to departmental and other city staff on fire prevention- related subjects; prepares and maintains records and reports on fire prevention and inspection activities; may review construction plans and specifications to ensure compliance with relevant laws, codes and regulations.
• Monitors developments relevant to the fire service and develops recommendations to enhance the department’s overall effectiveness and performance.
• Prepares and maintains a wide variety of correspondence, records, files and reports related to the activities of an assigned company, in addition to other assigned areas of responsibility. • Employees may be assigned Advanced Life Support (ALS) duties at the discretion of the Fire Chief.

Personnel designated to perform as an Advanced EMT or Paramedic shall operate under the direction of the Fire Chief and in accordance with department protocols and applicable laws. Employees assigned to ALS functions will receive compensation as specified in the applicable Memorandum of Understanding (MOU). Individuals serving in an ALS capacity are required to maintain all

FIRE CAPTAIN

Page 3 ends

certifications and licensure as required by the Local Emergency Medical Services Authority (LEMSA) having jurisdiction.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee frequently works in outside weather conditions and is exposed to extremely hazardous conditions and materials.

Physical: While performing the duties of this job, the employee is frequently required to use hands to finger, handle, feel or operate objects, tools or controls; and reach with hands and arms; climb or balance, stoop, kneel, crouch or crawl, walk, sit and talk or hear. The employee must regularly lift and or move equipment and/or persons weighing up to 150 pounds.

Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus.

Mental: While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; and interact with City staff, other organizations and the public.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience:

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from a two-year college (or equivalent units/credits) with major course work in fire science; and five years of experience as a paid, full-time firefighter; or an equivalent combination of training and experience.

License/Certificate:
• A valid California driver’s license, Class C-With Firefighter Endorsement or Class A or B Commercial license with applicable endorsements.
• Cardiopulmonary Resuscitation certification. (American Heart Association or American Red Cross) • California State Company Officer certification or ability to obtain within 18 months of appointment. • Current California EMT certification or National Registry EMT certification at the time of application (California Paramedic license, Advanced EMT or National Registry Paramedic certification accepted). LEMSA accreditation within 90 days of appointment.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.) Knowledge of: Principles and practices of effective employee supervision, including selection, training,

FIRE CAPTAIN

Page 4 ends

work evaluation and discipline; administrative practices, including planning budget needs, monitoring expenditures, and purchase and requisition processes; principles, techniques, strategy, materials and equipment used in fire suppression, investigation and prevention, rescues and related emergency responses; methods and practices of providing emergency medical response at the basic life support level; hazardous material and chemical spill response, and applicable state and federal laws, codes, ordinances and regulations; safety practices and precautions pertaining to the work.

Ability to: Plan, organize, schedule, assign and review the work of others; analyze emergency response and operations problems, develop sound alternatives, and make effective recommendations and decisions under emergency circumstances; develop and conduct classroom and practical training courses and programs; render emergency medical care at the basic life support level; establish and maintain effective working relationships with those encountered in the course of the work; maintain accurate records and prepare clear and concise reports and other written materials.

ACKNOWLEDGMENT:

I acknowledge that I have read the job description and requirements for the Fire Captain position and I certify that I have the necessary education, knowledge, experience and physical requirements required to perform the essential functions of this position.
___________________________________________________ ________________________________ Applicant Signature Date
Agenda Item #6e
_____________________________________________________________________ Date: December 9, 2025
To: Honorable Mayor and Councilmembers
From: Nathan Monck, Fire Chief
Marti Brown, City Manager
Subject: Firefighter/Engineer - Updated Job Classification & Incentive Pay Recommendation:

Adopt Resolution XX-2025 (Attachment 1) approving the implementation of Paramedic and Advanced Emergency Medical Technician (EMT) incentive pay for Firefighter/Engineers and approving the updated and revised Firefighter/Engineer job classification (Attachment 2).

Rationale for Recommendation:

The newly amended job classifications replace old certifications and licenses that are no longer recognized by the California State Fire Marshalls Office and remove specific outdated emergency medical services verbiage no longer in use or best practice. Most significantly, the updates include a new provision within the essential functions section stating that qualified personnel may be assigned to Advanced Life Support (ALS) duties at the discretion of the Fire Chief.

Background:

The California State Fire Marshalls Office frequently updates, changes, and retires curriculum.

California Emergency Medical Services Authority also changes verbiage of certification and licensure. As Willows Fire is now an ALS capable Fire Department, this expansion in scope of potential duties must be listed in the job classifications. The newly amended job classifications reflect an accurate and realistic picture of requirements for applicants.

Discussion & Analysis:

As part of the job classification update, an informal wage analysis was completed for comparator agencies with working paramedics. Incentives ranged anywhere from $400-$700 per month. Many agencies had specific job classifications for paramedics which were 10-15% higher than non-paramedic equivalents. After analysis, staff recommend $500 per month for Paramedics and $300 per month for Advanced EMTs are market rate stipends for an agency of this size.

Staff have met with UPEC Fire to discuss the job classification changes. Staff and UPEC agree that an incentive should be offered to employees working in an ALS capacity.

Consistent with Council Goals and Priorities:

This item is consistent with Priority #3, Goal 2: Right-size and enhancement of the Willows Fire Department to include 24-hour Advanced Life Saving (ALS) services.

Fiscal Impact:

The Proposed Incentives are $500 per month for Paramedics and $300 per month for Advanced Emergency Medical Technicians. Willows Fire Department Currently has four full time employees, two of which are currently eligible for Paramedic incentive pay. If approved by Council, this will reflect an additional cost of $7,000 for the remainder of FY 2025-26. If all budgeted WFD employees were eligible for Paramedic incentive pay, it would cost an additional ~$24,000 annually.

Attachment:
• Attachment 1: Resolution XX-2025
• Attachment 2: Updated Firefighter/Engineer Job Classification Attachment 1
City of Willows
Resolution XX-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLOWS APPROVING THE IMPLEMENTATION

OF PARAMEDIC AND ADVANCED EMT INCENTIVE PAY FOR FIREFIGHTER/ENGINEERS WHEREAS, the City of Willows(“City”) recognizes the critical importance of providing high-quality emergency medical services to the community; and
WHEREAS, Firefighter/Engineers who obtain and maintain advanced medical certifications such as Paramedic or Advanced Emergency Medical Technician (Advanced EMT) provide substantial operational, supervisory, and clinical benefits to the City’s emergency response capabilities; and WHEREAS, the additional training, responsibility, continuing education, and recertification requirements associated with Paramedic and Advanced EMT licensure represent a significant professional investment by personnel; and
WHEREAS, the Department seeks to support and encourage Firefighter/Engineers to obtain and retain these advanced medical qualifications for the purpose of enhancing the effectiveness of the Department and improving patient outcomes; and
WHEREAS, it is in the best interest of the City and the community to provide incentive pay to Firefighter/Engineers who hold and maintain these certifications.

NOW, THEREFORE, BE IT RESOLVED that the City of Willows hereby approves the establishment of incentive pay for Firefighter/Engineers meeting the following criteria:

1. Paramedic Incentive Pay:

Firefighter/Engineers possessing and maintaining a valid State of California Paramedic license and all required local accreditation shall receive $500.00 per month in incentive pay.

2. Advanced EMT Incentive Pay:

Firefighter/Engineers possessing and maintaining a valid State of California Advanced EMT certification and all required local accreditation shall receive $300.00 per month in incentive pay.

3. Eligibility Requirements:
a. Incentive pay shall only apply while the employee maintains the required certification(s) in good standing.
b. Incentive pay shall not be cumulative; Firefighter/Engineers holding both certifications shall receive only the Paramedic incentive.
c. Employees must comply with all Department, State, and local EMS agency requirements to remain eligible and be authorized by the Fire Chief to Provide ALS level care.

4. Implementation:

This incentive pay structure shall take effect on December 1, 2025, and shall be incorporated into the Department’s compensation schedule and applicable labor agreements.

BE IT FURTHER RESOLVED that the City Council of the City of Willows authorizes the City Manager to implement and administer this program.

PASSED AND ADOPTED by the City Council of the City of Willows, State of California this 9th day of December 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
____________________________ _____________________________ Evan Hutson, Mayor Karleen Price, City Clerk
NON EXEMPT Attachment 2
December 2025

CITY OF WILLOWS

FIREFIGHTER/ENGINEER
DEFINITION:

Under general supervision, responds to fire alarms, emergency medical calls, traffic accidents, rescue and other emergency calls to protect life and property; drives, operates and maintains fire apparatus, equipment and other specialized vehicles; operates fire pumpers and related apparatus; participates in training, drill and independent studies; participates in fire prevention inspections and public education activities; participates in the maintenance of Fire Department equipment and facilities; performs various staff support assignments; and performs related work as assigned.

DISTINGUISHING CHARACTERISTICS:

This is the journey-level class in the fire suppression series, fully qualified to operate any apparatus, vehicles and equipment in addition to performing all other emergency response duties. Incumbents are expected to possess sufficient technical and supervisory skills to assume company commander duties as a Fire Captain on a relief and on an emergency basis for multiple-alarm and other emergency calls.

SUPERVISION RECEIVED/EXERCISED:

Receives supervision & direction from the Fire Operations Chief or supervising Fire Captain.

ESSENTIAL FUNCTIONS: (include but are not limited to the following) • Responds to a wide variety of emergency alarms by driving fire apparatus and other Fire Department vehicles; operates engines, connects lines and monitors and controls hydraulic operations, setting and adjusting controls to ensure proper water flow; briefs and advises adjacent shift apparatus operators on status of equipment; monitors and performs various duties to ensure the emergency response readiness of fire apparatus and vehicles.
• In addition to performing the specialized Fire Engineer duties described above, Fire Engineers are expected to be capable of performing all of the essential duties of the Firefighter class. • Participates in various support assignments, including but not limited to the maintenance of inventory records, scheduled inspections of department equipment, hydrant inspections and maintenance and fire flow testing; ordering, inventorying and issuance of safety equipment, the preparation and maintenance of department maps and pre-fire plans, and the preparation of specifications for new equipment and apparatus.
• Participates in the training of fire personnel in the safe and proper operation and maintenance of all Fire Department apparatus and vehicles.

FIRE FIGHTER / ENGINEER

Page 2 ends

• May be called upon to perform the duties of a company commander, as an acting Fire Captain, on a relief basis; supervises other department personnel on multiple-alarm responses and as dictated by emergency situations.
• Assists and participates in the preparation of reports and recommendations regarding new firefighting and emergency medical techniques, equipment and apparatus. • Employees may be assigned Advanced Life Support (ALS) duties at the discretion of the Fire Chief.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:

Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience:

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school, or G.E.D. equivalent, supplemented by college-level course work in fire science, including fire hydraulics, fire apparatus and equipment operation, fire tactics and strategy, or CSFM Company Officer coursework; and three years of paid, full-time experience as a Firefighter.

FIRE FIGHTER / ENGINEER

Page 3 ends

License/Certificate:
• A valid California driver’s license, Class C-With Firefighter Endorsement or Class A or B Commercial license with applicable endorsements.
• Cardiopulmonary Resuscitation certification (American Heart Association or American Red Cross) • California State Firefighter I certification.
• Current California EMT certification or National Registry EMT certification at the time of application (California Paramedic license or National Registry Paramedic certification accepted). LEMSA accreditation within 90 days of appointment.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.) Knowledge of:

Principles of hydraulics as applied to fire suppression; design, use and maintenance of fire apparatus and equipment; geography of the City and the department’s response area; location of water main and fire hydrants in the City; departmental rules and regulations; basic principles of employee supervision and training; safety methods and precautions involved in the operation of fire apparatus and vehicles; federal, state and local laws and regulations governing the operation of fire apparatus and vehicles on public roads and rights-of-way; principles, methods and techniques of fire suppression and prevention; methods, techniques and practices for hazardous materials mitigation; principles of mathematics, physics, chemistry and mechanics as they apply to fire science; federal, state and local codes, rules and regulations as they pertain to fire safety; basic principles of emergency medical care at the basic life support level; proper lifting, carrying and climbing techniques; plans check practices and procedures as they pertain to fire safety.

Ability to:

Skillfully and safely operate all of the fire apparatus and vehicles employed by the City’s Fire Department; read and understand technical materials related to fire science; understand and follow oral and written instructions; establish and maintain effective relationships with those encountered in the course of the work; remain calm, make sound decisions and respond appropriately in emergency situations; maintain records and prepare clear and concise reports; maintain physical endurance and agility; perform mathematical calculations.

ACKNOWLEDGMENT:

I acknowledge that I have read the job description and requirements for the Fire Fighter/Engineer position and I certify that I have the necessary education, knowledge, experience and physical requirements required to perform the essential functions of this position. ____________________________________________________________________________________ Applicant Signature Date
Agenda Item #6f
_____________________________________________________________________ Date: December 9, 2025
To: Honorable Mayor and Councilmembers
From: Nathan Monck, Fire Chief
Marti Brown, City Manager
Subject: Part-Time Firefighter/Engineer – Updated Job Classification & Incentive Pay Recommendation:

Adopt Resolution XX-2025 (Attachment 1) approving the implementation of Paramedic and Advanced Emergency Medical Technician (EMT) Incentive Pay for Part-Time Firefighter/Engineers and approving the updated and revised Part-Time Firefighter/Engineer Job Classification (Attachment 2).

Rationale for Recommendation:

The newly amended job descriptions replace old certifications and licenses that are no longer recognized by the California State Fire Marshalls Office and remove specific outdated emergency medical services verbiage no longer in use or best practice. Most significantly, the updates include a new provision within the essential functions section stating that qualified personnel may be assigned to Advanced Life Support (ALS) duties at the discretion of the Fire Chief.

Background:

The California State Fire Marshalls Office frequently updates, changes, and retires curriculum.

California Emergency Medical Services Authority also changes verbiage of certification and licensure. As Willows Fire is now an ALS capable fire department, this expansion in scope of potential duties must be listed in the job classifications. The newly amended job classifications reflect an accurate and realistic picture of requirements for applicants.

Discussion & Analysis:

As part of the job classification update an informal wage analysis was completed for comparator agencies with working paramedics. Incentives ranged anywhere from $400-$700 per month. Many agencies had specific job classifications for Paramedics which were 10-15% higher than non-paramedic equivalents. After analysis, staff recommend $500 per month for Paramedics and $300 per month for Advanced EMTs are market rate for an agency of this size.

For part-time employees, these incentives will be pro-rated and applied to the hourly rate for hours worked in an ALS capacity.

Consistent with Council Goals and Priorities:

This item consists of Priority #3, Goal #2: Right-size and enhancement of the Willows Fire Department to include 24-hour Advanced Life Saving (ALS) services.

Fiscal Impact:

The proposed incentives are $500 per month for Paramedics and $300 per month for Advanced Emergency Medical Technicians. Willows Fire Department currently has four full-time employees, two of which are currently eligible for Paramedic Incentive Pay. If approved, this change would result in an additional expense of $7,000 for the remainder of FY 2025-26. If all budgeted WFD employees were eligible for Paramedic Incentive Pay, it would result in a total additional expense of $24,000 annually.

Attachments:
• Attachment 1: Resolution XX-2025
• Attachment 2: Updated Part Time Firefighter - Engineer Job Classification City of Willows
Resolution XX-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLOWS APPROVING THE IMPLEMENTATION

OF PARAMEDIC AND ADVANCED EMT INCENTIVE PAY FOR PART TIME FIREFIGHTER/ENGINEERS WHEREAS, the City of Willows(“City”) recognizes the critical importance of providing high-quality emergency medical services to the community; and
WHEREAS, Part Time Firefighter/Engineers who obtain and maintain advanced medical certifications such as Paramedic or Advanced Emergency Medical Technician (Advanced EMT) provide substantial operational, supervisory, and clinical benefits to the City’s emergency response capabilities; and WHEREAS, the additional training, responsibility, continuing education, and recertification requirements associated with Paramedic and Advanced EMT licensure represent a significant professional investment by personnel; and
WHEREAS, the Department seeks to support and encourage Part Time Firefighter/Engineers to obtain and retain these advanced medical qualifications for the purpose of enhancing the effectiveness of the Department and improving patient outcomes; and
WHEREAS, it is in the best interest of the City and the community to provide incentive pay to Part Time Firefighter/Engineers who hold and maintain these certifications.

NOW, THEREFORE, BE IT RESOLVED that the City of Willows hereby approves the establishment of incentive pay for Firefighter/Engineers meeting the following criteria:

1. Paramedic Incentive Pay:

Part Time Firefighter/Engineers possessing and maintaining a valid State of California Paramedic license and all required local accreditation shall receive $500.00 per month in incentive pay which shall be pro-rated based on actual hours worked.

2. Advanced EMT Incentive Pay:

Part Time Firefighter/Engineers possessing and maintaining a valid State of California Advanced EMT certification and all required local accreditation shall receive $300.00 per month in incentive pay which shall be pro-rated based on actual hours worked.

Attachment 1
c. Employees must comply with all Department, State, and local EMS agency requirements to remain eligible and be authorized by the Fire Chief to Provide ALS level care.

4. Implementation:

This incentive pay structure shall take effect on December 1, 2025, and shall be incorporated into the Department’s compensation schedule and applicable labor agreements.

BE IT FURTHER RESOLVED that the City Council of the City of Willows authorizes the City Manager to implement and administer this program.

PASSED AND ADOPTED by the City Council of the City of Willows, State of California this 9th day of December 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
____________________________ _____________________________ Evan Hutson, Mayor Karleen Price, City Clerk
NON EXEMPT Attachment 2
December 2025

CITY OF WILLOWS

PART TIME

FIREFIGHTER/ENGINEER
DEFINITION:

DISTINGUISHING CHARACTERISTICS:

SUPERVISION RECEIVED/EXERCISED:

Receives supervision & direction from the Fire Operations Chief.

PART-TIME FIRE FIGHTER / ENGINEER

Page 2 ends

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:

Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience:

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school, or G.E.D. equivalent, supplemented by college-level course work in fire science, including fire hydraulics, fire apparatus and equipment operation, fire tactics and strategy or CSFM Company Officer coursework; or three years of paid or volunteer, experience as a Firefighter.

PART-TIME FIRE FIGHTER / ENGINEER

Page 3 ends

License/Certificate:
• A valid California driver’s license, Class C-With Firefighter Endorsement or Class A or B Commercial license with applicable endorsements
• Cardiopulmonary Resuscitation certification.
• Current California EMT certification or National Registry EMT certification or Emergency Medical Responder (EMR) at the time of application (California Paramedic license or National Registry Paramedic certification accepted). LEMSA accreditation within 90 days of appointment.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.) Knowledge of:

Ability to:

ACKNOWLEDGMENT:

I acknowledge that I have read the job description and requirements for the Fire Fighter/Engineer position and I certify that I have the necessary education, knowledge, experience and physical requirements required to perform the essential functions of this position. _____________________________________________________________ ___________________ Applicant Signature Date
Agenda Item #6g
_____________________________________________________________________ Date: December 9, 2025
To: Honorable Mayor and Councilmembers
From: Marti Brown, City Manager
Subject: Fire Chief - Updated Job Classification & Incentive Pay Recommendation:

Adopt Resolution XX-2025 (Attachment 1) approving the implementation of Paramedic and Advanced Emergency Medical Technician (EMT) Incentive Pay for the Fire Chief and approve the updated and revised Fire Chief Job Classification (Attachment 2).

Rationale for Recommendation:

The Willows Fire Department currently employs only two licensed paramedics, one of whom is the Fire Chief. The Fire Chief routinely provides paramedic-level care on emergency incidents and frequently fills the role of a working Paramedic during staffing shortages, high call volume, or periods of limited ALS availability. Extending the same incentive pay to the Fire Chief acknowledges the operational necessity of his direct clinical participation. For this job classification, staff recommend incentive pay of $500 per month for a Paramedic and $300 per month for Advanced EMT – the same pay as line staff.

In addition, the Fire Chief administers, manages, and oversees the entirety of the Fire Department’s new Advanced Life Support (ALS) Program, including training compliance, protocol adherence, equipment oversight, medical supply management, quality assurance, liaison responsibilities with other local EMS agencies, and continuous program development. These program and management duties represent significant additional workload and are directly tied to the Department’s ALS capability.

Background:

With the Willows Fire Department now functioning as an Advanced Life Support (ALS) non-transport provider, the City Council is considering at the December 9 Council meeting incentive pay for Fire Captains and Firefighter/Engineers and other qualified line personnel who hold Paramedic or Advanced EMT certifications.

The Department currently has four full-time employees. Only two hold Paramedic licensure: the Fire Chief and one Fire Captain. Because the Fire Chief functions operationally in the field and maintains full Paramedic licensure, he is subject to the same training, continuing education, skill competency requirements, and EMS agency accreditation as line personnel. In addition, the Fire Chief is also responsible for the creation, maintenance, and administration of the entire ALS program, a responsibility not assigned to line personnel.

Discussion & Analysis:

Most ALS-capable fire departments provide incentive pay to all certified personnel who actively participate in the delivery of ALS services, including chief officers who function operationally. The purpose of the incentive is to compensate for the following:
 Increased training and continuing education required to maintain licensure.  Higher clinical responsibility assumed during patient care.  Operations to maintain ALS staffing coverage.
 Administrative burden associated with managing EMS systems and compliance.

The Fire Chief routinely responds to incidents as a paramedic due to the department’s limited number of ALS providers. The Chief’s active participation is essential for maintaining ALS capability. Providing the same incentive to the Fire Chief ensures compensation is aligned with responsibilities and meets standard practice among comparable agencies.

Providing equitable incentive pay for the Fire Chief ensures consistency, fairness, and recognition of both the clinical and administrative responsibilities associated with maintaining ALS services.

Consistency with Council Priorities and Goals:

This item aligns with Priority #3, Goal #2, which supports the rightsizing and enhancement of the Willows Fire Department, including the delivery of 24-hour Advanced Life Support (ALS) services.

Maintaining consistent compensation structures for all ALS providers strengthens the sustainability and resilience of the City’s ALS program.

Fiscal Impact:

Extending Paramedic incentive pay ($500 per month) or Advanced EMT incentive pay ($300 per month) to the Fire Chief position will result in an annual cost increase of $6,000 for a Paramedic Certification or $3,600 for an Advanced EMT certification. This cost is consistent with the structure already approved for line staff and reflects a fair and equitable application of ALS incentive pay across all qualified personnel.

Attachments:
• Attachment 1: Resolution XX-2025
• Attachment 2: Fire Chief Job Classification
City of Willows
Resolution XX-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLOWS APPROVING THE IMPLEMENTATION

OF PARAMEDIC AND ADVANCED EMT INCENTIVE PAY FOR THE FIRE CHIEF WHEREAS, the City of Willows(“City”) recognizes the critical importance of providing high-quality emergency medical services to the community; and
WHEREAS, the Fire Chief who obtains and maintains advanced medical certifications such as Paramedic or Advanced Emergency Medical Technician (Advanced EMT) provide substantial operational, supervisory, and clinical benefits to the City’s emergency response capabilities; and WHEREAS, the additional training, responsibility, continuing education, and recertification requirements associated with Paramedic and Advanced EMT licensure represent a significant professional investment by personnel; and
WHEREAS, the Department seeks to support and encourage the Fire Chief to obtain and retain these advanced medical qualifications for the purpose of enhancing the effectiveness of the Department and improving patient outcomes; and
WHEREAS, it is in the best interest of the City and the community to provide incentive pay to the Fire Chief who hold and maintain these certifications.

NOW, THEREFORE, BE IT RESOLVED that the City of Willows hereby approves the establishment of incentive pay for the Fire Chief who meets the following criteria:

1. Paramedic Incentive Pay:

Fire Chiefs possessing and maintaining a valid State of California Paramedic license and all required local accreditation shall receive $500.00 per month in incentive pay.

2. Advanced EMT Incentive Pay:

Fire Chiefs possessing and maintaining a valid State of California Advanced EMT certification and all required local accreditation shall receive $300.00 per month in incentive pay.

3. Eligibility Requirements:
a. Incentive pay shall only apply while the employee maintains the required certification(s) in good standing.
b. Incentive pay shall not be cumulative; Fire Chiefs holding both certifications shall receive only the Paramedic incentive.
c. Employees must comply with all Department, State, and local EMS agency requirements to remain eligible and be authorized by the City Manager to Provide ALS level care.

Attachment 1

4. Implementation:

This incentive pay structure shall take effect on December 1, 2025, and shall be incorporated into the Department’s compensation schedule and applicable labor agreements.

BE IT FURTHER RESOLVED that the City Council of the City of Willows authorizes the City Manager to implement and administer this program.

PASSED AND ADOPTED by the City Council of the City of Willows, State of California this 9th day of December 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
____________________________ _____________________________ Evan Hutson, Mayor Karleen Price, City Clerk
FSLA: EXEMPT
December 2025

CITY OF WILLOWS

FIRE CHIEF
DEFINITION:

Under administrative direction: plans, directs and reviews the activities of the fire Department in preventing and extinguishing fires, limiting harm to citizens, preventing destruction to property and being a resource to the Fire Operations/Administration, Prevention and Training Divisions; responsible for budget, and program direction; provides direction to assure compliance to federal, state and local regulations. Provides leadership and direction to meet City goals and to coordinate with other service areas, agencies, boards, commissions and the public. The Fire Chief will function as the City’s Emergency Manager. May act as City Manager in his/her absence and perform other job related work as required.

This position is designated as un-represented for Labor Relations purposes and is considered exempt under the Fair Labor Standards Act (FLSA).

DISTINGUISHING CHARACTERISTICS:

This is a department head management classification responsible for the direction of discrete departmental organizational component(s) and programs/functions as determined by the City Manager and City Council. The incumbent exercises policy development and promulgation responsibilities for multiple program/functional areas. Serves as a member of the City executive team with responsibilities for establishing and overseeing programs and policies that affect multi department and the City as a whole. Approves and has final responsibility for all written and other types of presentations to the City Council and other commissions, boards and policy adopting bodies. The incumbent is expected to demonstrate professional competence while working as a team member and exercise independent judgment in a number of confidential and sensitive areas. Duties and responsibilities are performed in accordance with municipal and fire codes, ordinances, City policy, federal, and state regulating entities.

SUPERVISION RECEIVED/EXERCISED:

Administrative direction is provided by the City Manager. The job incumbent provides general direction to subordinate level managers in affected program areas.

ESSENTIAL FUNCTIONS: (include but are not limited to the following) Duties may include but are not limited to:
• Provides administrative direction to activities relating to the effective utilization of personnel, facilities and equipment.

Attachment 2
Fire Chief

Page 2 ends

• Directs departmental policy; collaborates with division managers regarding divisional policies and procedures.
• Consults, confers and coordinates with City departments, citizens and officials regarding conflicts and issues related to regulatory compliance; participates with Executive Team. • Plans, directs and coordinates the activities of the Fire Department in operations, fire prevention training, and Neighborhood Services.
• Coordinates with other local government agencies such as mutual aid and autoaid with departments, steering committee member for EMS response and implementation. • Coordinates the City’s Emergency Operation Plan, Emergency Operation Center, and the City’s Safety Program.
• Confers with and makes recommendations to the City manager regarding projects and programs and participates in the development and implementation of City’s strategic plan. • Updates City Council and City Executive Staff of emergency developments. • Personally responds to major fire alarms and directs fire suppression activities as necessary. • Manages outside fire protection contracts and cooperative agreements. • Recommends new ordinances related to fire protection and manages the City’s EMS program. • Acts as Hearing Officer for discipline of employees.
• Directs and participates in the preparation of budget related to assigned activities; oversees budget implementation; directs the forecast of additional funds; approves expenditures; implements midyear adjustments. • Makes presentations before various groups, including City Council, commissions, boards, committees, task forces, and on and off-site public meetings; participates in community events. • Supervises staff including provision of timely performance evaluations; recommends and implements approved discipline; provides staff development; and maintains high standards necessary for efficient, professional operations.
• Answers difficult questions; provides information to the public, other City departments, and other agencies; recommends and coordinates corrective actions; investigates, reports, documents and resolves complaints.
• Builds and maintains respectful, positive working relationships with staff, supervisors, outside agencies and the public using principles of good customer service; provides effective conflict resolution, as needed.
• Models appropriate professional management conduct; maintains appropriate confidentiality of sensitive information; complies with and supports City policies and procedures, labor laws, and MOU provisions.
• Attends assigned meetings and training; interacts with outside agencies and commissions; consortium, participates in teams, or committees, as needed. • Assures staff works in a safe manner; follows safety requirements; monitors and assures compliance with regulations and other legal requirements.

Fire Chief

Page 3 ends

• May be assigned Advanced Life Support (ALS) duties if the department is operating as an ALS provider when the Fire Chief is a licensed Paramedic or Advanced EMT. Personnel designated to perform as an Advanced EMT or Paramedic shall operate under the direction of the in accordance with department protocols and applicable laws. Employees assigned to ALS functions will receive compensation as specified in the applicable Memorandum of Understanding (MOU) as line personnel. Individuals serving in an ALS capacity are required to maintain all certifications and licensure as required by the Local Emergency Medical Services Authority (LEMSA) having jurisdiction.
• Performs other duties, as assigned.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:

Environment: Work is performed primarily in a standard office environment; incumbents may be required to work extended hours including evenings and weekends.

Physical: Maintain required physical abilities including: vision adequate to operate vehicles and equipment, read instructions and follow directions; hearing adequate to distinguish mechanical noises, converse on radio, telephone and in person; body mobility adequate to operate emergency medical equipment and perform required duties; use of hands and fingers adequate for writing, typing and computer related functions; ability to lift heavy equipment, as needed.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience:

Five years of increasingly responsible professional experience with a fire department, including three years of administrative and management experience.

Possession of an Associate of Arts degree from an accredited college or university with significant course work in the areas of Fire Science Administration, Business Administration, or a related field.

License/Certificate:

1. A valid California driver’s license, Class C-With Firefighter Endorsement or Class A or B Commercial license with applicable endorsements.

2. Cardiopulmonary Resuscitation certification. (American Heart Association or American Red Cross)

3. California State Chief Officer certification or ability to obtain within 18 months of appointment.

4. Fire Investigator 1A or equivalent

5. Current California EMT certification or National Registry EMT certification at the time of application (California Paramedic license, Advanced EMT or National Registry Paramedic certification accepted). LEMSA accreditation within 90 days of appointment Fire Chief

Page 4 ends

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.) Knowledge of: Modern principles of Fire Department administration and personnel training; modern fire suppression, prevention and training principles; uses and maintenance of firefighting equipment and apparatus; fire codes and local ordinances related to fire prevention, emergency response and disaster preparedness programs; modern office procedures, and methods including computer equipment, word processing, spread sheet, data base, graphic presentations and other needed specialized software applications, and internet and electronic communication usage and methods; budgeting development procedures and administration; principles and practices of supervision, staff selection, motivation, training and personnel management; principles of effective time management; principles of effective public speaking, conflict resolution and excellent customer service.

Ability to: plan, organize, direct, evaluate and improve fire prevention, suppression and support activities; interact with citizens and employees in an effective way that produces positive results; lead and direct City processes and procedures and specific requirements of assigned program areas; delegate authority and responsibility as well as schedule and program work on a long-term basis; work with and control sensitive and confidential information; plan, initiate, and direct complete complex and multiple simultaneous work assignments; set priorities and organize work to meet deadlines; lead, manage, evaluate and train personnel effectively and maintain discipline; organize, implement and direct departmental goals within City objectives; use computer and needed programs in a highly effective manner; establish and maintain respectful, effective and cooperative working relationships with those contacted in the course of work; communicate effectively, orally, electronically and in writing.

Skills to: Understand, interpret and communicate state and federal regulations, laws, codes, policies and solutionsin the area of fire management; direct program services that benefit the community; analyze policy issues and develop recommendations; direct, manage and monitor complex programs, and other processes involving multiple groups; make highly effective presentations before groups and represent the City in public forums; interpret and communicate codes and regulatory information; direct, project and administer a budget.

ACKNOWLEDGMENT:

I acknowledge that I have read the job description and requirements for the Fire Chief position and I certify that I have the necessary education, knowledge, experience and physical requirements required to perform the essential functions of this position.
________________________________________________________________ ___________________ Applicant Signature Date
Agenda Item #6h
_____________________________________________________________________ Date: December 9, 2025
To: Honorable Mayor and Councilmembers
From: Nate Monck, Fire Chief
Marti Brown, City Manager
Subject: 2026 Staffing and Adequate Fire and Emergency Response (SAFER) Grant Recommendation:

Approve Resolution XX-2025 authorizing the City Manager, or her designee, to sign and execute all agreements with JMCM Consulting for an amount not to exceed $6500 to prepare a Staffing and Adequate Fire and Emergency Response (SAFER) Grant application for submission to the State.

Rationale for Recommendation:

The Fire Chief wishes to apply for a SAFER grant and would benefit from grant writing expertise in order to prepare a successful grant application. The City of Willows has used JMCM Consulting in the past for similar federal grants with great success. Other local Glenn and Colusa County departments have also had grant application success by hiring JMCM Consulting (e.g., Indian Valley Fire District, Ord Bend Fire District, Glenn-Codora Fire District). JMCM has proven itself to be responsive, knowledgeable, and a trustworthy partner to the City of Willows.

Background:

The objectives of the SAFER Grant Program are to assist local fire departments with staffing and deployment capabilities to respond to emergencies and ensure that communities have adequate protection from fire and fire-related hazards. Local fire departments accomplish this by improving staffing and deployment capabilities, so they may more effectively and safely respond to emergencies. With enhanced staffing levels, recipients should experience a reduction in response times and an increase in the number of trained personnel assembled at the incident scene.

There is an anticipated $360 million dollars available for this year’s SAFER program. The hiring of firefighters is listed as a high priority, and the period of performance will fund these new positions 100% for the first three years, including benefits. There is no grant match requirement. The prospective award date is June 2026.

Discussion & Analysis:

Chief Monck had an extensive conversation with the owner of JMCM consulting, discussing the City of Willows eligibility and position as it relates to the 2026 SAFER application. After reviewing the City of Willows position, JMCM consulting identified the City of Willows as a strong grant candidate with a high probability of award due to the passage of Measure I and the current shortage of hospital-related and medical services.

In 2021, Chief Monck applied for a SAFER Grant without consultant support. The application did not score high enough to be funded before available grant monies were depleted. In addition, the grant application was very time-consuming to author, review, and submit (e.g., more than 60 hours of staff time).

Under the current circumstances, staff recommend using the expertise of JMCM Consulting for this grant application. If approved by Council, it would save valuable staff hours, as well as benefit from JMCM’s grant writing expertise of an extremely technical and competitive grant application, which the city already applied for unsuccessfully in 2021.

If awarded, the successful grant application would fund three additional full-time Fire Engineers and three full-time Firefighters. The total grant award would be approximately $1.8 million.

Should the city be successful in this grant application, the Fire Department would increase its daily staffing to a three person crew until at least 2030.

Fiscal Impact:

The cost for JMCM Consulting to prepare and submit the grant application on behalf of the City is $1500. If successful and awarded, JMCM would receive an additional $5,000. In total, a successful SAFER Grant application prepared and submitted by JMCM Consulting will cost $6,500. If the grant is not selected for funding this grant cycle, JMCM consulting will resubmit the application the following year for no additional cost.

Attachment:
 Attachment 1: Resolution XX-2025
Attachment 1
City of Willows
Resolution XX-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLOWS AUTHORIZING THE CITY MANAGER, OR HER

DESIGNEE, TO SIGN AND EXECUTE ALL AGREEMENTS WITH JMCM CONSULTING FOR THE PURPOSE OF

STAFFING AND ADEQUATE FIRE RESOURCES (SAFER) GRANT SUBMISSION WHEREAS, the City recognizes that each year hundreds of thousands of dollars in damage, injuries and death to our residents occur because of fire related incidents; and WHEREAS, the safety of the public and Willows Firefighters is a paramount duty of the City of Willows and the Willows Fire Department; and
WHEREAS, the Willows Fire Department as part of its desire to promote public safety within the city wishes to pursue SAFER grant funding from FEMA; and
WHEREAS, JMCM Consulting has the technical expertise to create the most efficient grant package with a higher chance for success than City staff.

NOW THEREFORE BE IT RESOLVED that the City Council of the City of Willows does hereby authorize the City Manager, or her designee, to enter into and execute all agreements between the City and JMCM Consulting for the purpose of applying for a SAFER Grant.

PASSED AND ADOPTED by the City Council of the City of Willows, State of California this 9th day of December 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
____________________________ _____________________________ Evan Hutson, Mayor Karleen Price, City Clerk
Agenda Item #6i
_____________________________________________________________________ Date: December 9, 2025
To: Honorable Mayor and Councilmembers
From: Joe Bettencourt, Community Development and Services Director Marti Brown, City Manager
Subject: Supplemental Funding to Purchase Tink Claw Backhoe Attachment Recommendation:

Authorize the City Manager to use Storm Drain Development Impact Fees to supplement existing funding to purchase a 520 Tink Claw in an amount not to exceed $8,000.

Rationale for Recommendation:

Development Impact Fee funds were not included in the original equipment purchase authorization; however, an additional $8,000 of Storm Drain Impact Fee funds are now needed to close the funding gap for the 520 Tink Claw. As the Tink Claw attachment directly supports the maintenance and of the City’s storm drainage system, Storm Drain Impact Fees may be used for this purpose.

Background:

On March 25, 2025, the City Council authorized the City Manager to purchase a Bandit Tow-Behind Woodchipper through Sourcewell and to contract with the lowest responsive bidders to purchase a Tink Claw backhoe attachment (or equivalent) and a stump grinder backhoe attachment (or equivalent), using CAL FIRE grant funds in an amount not to exceed $80,000.

Following that authorization, the City successfully purchased the Bandit Chipper at the estimated price.

However, when staff attempted to purchase the quoted stump grinder as a backhoe attachment, it was determined that there were no stump grinder attachments available that were compatible with the City’s backhoe. As a result, staff instead procured a track stump grinder that meets operational needs but is significantly more expensive than the originally anticipated backhoe attachment, which created a funding shortfall for the 520 Tink Claw. Staff obtained two quotes for the 520 Tink Claw, and the lowest bid was $19,575, leaving a remaining funding gap of $7,196.06.

Discussion & Analysis:

In order to expend Storm Drain Development Impact Mitigation Fees, the City must comply with the 2008 Council-approved Development Impact Mitigation Fee Feasibility/Nexus Study by demonstrating the following:

1. identify the purpose of the fee,

2. demonstrate a reasonable relationship, or “nexus,” between the fee and the impacts of new development, and

3. restrict spending to the types of capital facilities and improvements justified in the study.

The Storm Drain fee is based on the increased stormwater runoff generated by additional impervious surfaces as development occurs and is intended to fund storm drainage facilities and related capital costs needed to collect, convey, and manage those increased flows while maintaining an adequate level of service.

As development adds new streets, driveways, parking lots, and roof area, the volume and velocity of runoff entering gutters, inlets, culverts, ditches, and storm channels increase. This growth also increases the number of leaves, woody material, and other debris that accumulates in and around these facilities, which can reduce hydraulic capacity, create localized flooding, and accelerate wear on downstream infrastructure if not regularly removed. The Tink Claw is a backhoe attachment used to remove leaves and debris from gutters, inlets, and storm channels, which is an allowable use of Storm Drain Development Impact Fees because it directly supports the operation and capacity of the City’s storm drainage system.

The Nexus Study anticipates the need for the City to invest in storm drainage improvements and supporting capital assets so that the system can continue to function as designed under higher flow conditions associated with new development.

Because the Storm Drain Development Impact Fee is designed to fund capital facilities and related improvements necessary to accommodate increased runoff and debris from growth, using a limited amount of Storm Drain DIF to help purchase the Tink Claw 520 is reasonably related to the purpose of the fee, the impacts of development, and the facilities on which the fee is based. The expenditure will enhance the City’s long-term ability to maintain storm drain infrastructure at the level of service contemplated in the Nexus Study and therefore qualifies as an appropriate and eligible use of Storm Drain Development Impact Mitigation Fees.

Consistency with Council Priorities and Goals:

The proposed project and expenditure are consistent with the Council’s Priority of Infrastructure Improvement Goal 3: Enhance the Public Works Team to Support Effective Service Delivery.

Fiscal Impact:

The requested amount from the Storm Drainage Development Impact Fee Fund is not to exceed $8,000. The current fund balance is $164,059, which would leave an estimated balance of $156,059 if the full $8,000 is used.

Attachment:
 Attachment 1: 520 Tink Claw Quote
Attachment 1
Agenda Item #6j
_____________________________________________________________________ Date: December 9, 2025
To: Honorable Mayor and Councilmembers
From: Nathan Monck, Fire Chief
Marti Brown, City Manager
Subject: 2025 California Fire Code and Willows Municipal Code Chapter 15.15 Amendment
Recommendation:

Introduce by title only and waive the full reading of the text of AN ORDINANCE OF THE CITY

COUNCIL OF THE CITY OF WILLOWS, REPEALING, REPLACING, AND/OR AMENDING CERTAIN SECTIONS OF CHAPTER 15.15 OF THE CITY OF WILLOWS MUNICIPAL CODE, TO ADOPT BY REFERENCE AND AMEND CERTAIN PORTIONS OF THE 2025 CALIFORNIA FIRE CODES AND

APPROVE THE LOCAL FINDINGS AS SET FORTH IN THE CODES WITH THE REMAINING SECTIONS CURRENTLY IN PLACE TO REMAIN UNCHANGED, and schedule a public hearing for the second reading and adoption of the Ordinance at the January 13, 2026 City Council Meeting.

Rationale for Recommendation:

This proposed ordinance (Attachment 1) recommends adoption of the 2025 California State Fire Code and amends the previous local ordinances for fire protection systems. The intent of this recommendation is twofold: First, it is to ensure that the City of Willows conforms to the State Fire Code and that the Citizens and Visitors of Willows are conducting business in safely constructed and maintained buildings; and second, it is to implement a common-sense approach to fire protection in the City of Willows ensuring that businesses and developers are not prevented from building or expanding due to costly fire protection upgrades.

Background:

As part of periodic review of the Fire Code, the California Building Standards Commission’s 2025 published California Fire Code will become effective January 1, 2026. State law permits local jurisdictions to amend the local fire code to be more restrictive (at the discretion of the Council); however, local jurisdictions may not make the municipal fire code less restrictive than the California State Fire Code.

Discussion & Analysis:

Below is a summary of the proposed change to the Willows Municipal Code:
 15.15.110 Sprinkler Systems
Amend Section B to the following: " All Commercial and Industrial occupancies required by the California Fire Code to have an automatic sprinkler system shall have a Fire Department Connection (FDC) identified, accessible, and placed within 50' of a City standard hydrant.

This change eliminates mention of a specified year of the fire code, which should limit the need for future code amendments.

Fiscal Impact:

Other than staff time, the only anticipated expense is the need to purchase new code books for staff use.

Attachment:
 Attachment 1: Ordinance XX-2026
Attachment 1
City Of Willows
Ordinance #XX-2026

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILLOWS, REPEALING, REPLACING, AND/OR AMENDING CERTAIN SECTIONS OF CHAPTER 15.15 OF THE CITY OF WILLOWS MUNICIPAL CODE, TO ADOPT BY REFERENCE AND AMEND CERTAIN PORTIONS OF THE 2025

CALIFORNIA FIRE CODES AND APPROVE THE LOCAL FINDINGS AS SET FORTH IN THE CODES

WITH THE REMAINING SECTIONS CURRENTLY IN PLACE TO REMAIN UNCHANGED WHEREAS, the California Fire Codes are published every three years by the California Building Standards Commission; and
WHEREAS, the California Building Standards Commission has published the 2025 California Fire Codes by amending Title 24 of the California Code of Regulations, effective January 1, 2026; and WHEREAS, the 2025 California Fire Codes are based in part on the 2024 International Fire Code, published by the International Code Council; and
WHEREAS, the California Fire Codes may be adopted by cities by incorporation by reference; and WHEREAS, cities may establish more restrictive Fire standards than those set forth in the California Fire Codes, if certain findings are made pertaining to local climatic, geological or topographical conditions; and
WHEREAS, the 2025 California Fire Codes will automatically become effective without amendment in the City of Willows 180 days after January 1, 2025, unless the City affirmatively amends the Codes otherwise.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WILLOWS DOES ORDAIN AS FOLLOWS:

SECTION 1. Amend, Reenact or Create Sections of Chapter 15 -subsection (s) 15.15.010-

15.15.230
Chapter 15: subsection (s) 15.15 of the City of Willows Municipal Code are hereby amended, reenacted and created to read as follows:

Chapter Fifteen (15.15.010) Adoption of California Fire Codes The following publications are hereby adopted by reference and incorporated, as if fully set forth in this Code; except as expressly amended or superseded by the provisions of this Chapter:

15.150.010 The 2025 California Fire Code, Title 24, Part 9 of the California Code of Regulations, including Appendices and Amendments There is hereby adopted by the City Council of the City of Willows for the purpose of prescribing regulations governing conditions hazardous to life and property from fire, hazardous materials or explosion, that certain document entitled “2025 Edition of the California Fire Code and Standards with Amendments, Appendices, the 2025 California Building Code Standards with Certain Amendments, and the 2024 International Fire Code and Standards,” is adopted as the California Fire Code of the City of Willows and included in and made a part of this code as though set forth at length herein. Additionally, National Fire Protection Association (NFPA) Standards 10, 13, 13R, 13D, 25 with California Amendments, and NFPA 72 with the most recent editions are adopted.

Chapter Fifteen (15.15.110) Sprinkler Systems
Amend Section B to the following: " All Commercial and Industrial occupancies required by the California Fire Code to have an automatic sprinkler system shall have a Fire Department Connection (FDC) identified, accessible, and placed within 50' of a City standard hydrant.” INTRODUCED and passed first reading on the 9th day of December.

PASSED AND ADOPTED by the City Council of the City of Willows, State of California this ____ day of ___________, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
____________________________ _____________________________ Evan Hutson, Mayor Karleen Price, City Clerk
Agenda Item #6k
_____________________________________________________________________ Date: December 9, 2025
To: Honorable Mayor and City Council
From: Joe Bettencourt, Community Development & Services Director Marti Brown, City Manager
Subject: 2025 California Building Standards Code and Willows Municipal Code Title 15 - Buildings and Construction Amendment
Recommendation:

Introduce by title only and waive the full reading of the text of AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILLOWS, ADOPTING BY REFERENCE THE 2025 CALIFORNIA BUILDING STANDARDS CODE AND ADOPTING LOCAL AMENDMENTS THERETO IN TITLE 15 OF THE WILLOWS MUNICIPAL CODE, INCLUDING REPEALING AND RE-ENACTING CHAPTERS 15.10,

15.11, 15.20, 15.30, 15.35, 15.70, 15.75, 15.80, 15.85, 15.90, 15.91 AND 15.95.2., and schedule a public hearing for the second reading and adoption of the Ordinance at the January 13, 2026, City Council meeting.

Rationale for Recommendation:

The attached Ordinance (Attachment 1) is required in order to adopt the State’s 2025 Building Standards Codes, effective January 1, 2026, and to ensure that Title 15 is consistent with current law. It also updates the City’s local amendments so that permit, plan review, and valuation-based fees are clearly established and collected in accordance with the City of Willows Master Fee Schedule.

Background:

The California Building Standards Code, Title 24 of the California Code of Regulations, is updated every three years. The City of Willows currently enforces the 2022 California Building Standards Code, which was adopted by reference with local amendments in Title 15 of the Willows Municipal Code. The State has now completed the next triennial cycle; the 2025 California Building Standards Code was published July 1, 2025, and becomes effective January 1, 2026.

Under State law, cities are required to enforce the current State building standards and may adopt the codes by reference, together with more restrictive local amendments supported by findings of local climatic, geological, or topographical conditions. This Ordinance updates Title 15 to adopt the 2025 code cycle and retains the City’s existing local amendments, while also updating the fee and valuation provisions so they are tied to the City’s Master Fee Schedule.

Discussion & Analysis:

The proposed Ordinance No. XX 2025 updates Title 15 of the Willows Municipal Code to adopt by reference the 2025 California Building Standards Code and to replace all remaining references to the 2022 code cycle with the 2025 editions. This includes re-adopting, by reference, the 2025 California Building Code, Residential Code, Electrical Code, Mechanical Code, Plumbing Code, Administrative Code, Energy Code, Historical Building Code, Green Building Standards Code (CALGreen), Referenced Standards Code, and the current State elevator regulations in Title 8 of the California Code of Regulations. The ordinance also confirms that at least one copy of each adopted code is on file with the City Clerk for public inspection, as required by Government Code section 50022.3.

In addition, the ordinance makes targeted updates to the City’s existing local amendments in California Building Code Sections 109.2 (Schedule of Permit Fees), 304.3 (Plan Review Fees), and 109.3 (Building Permit Valuations) so that all permit, plan review, and valuation-based fees are established and collected in accordance with the City of Willows Master Fee Schedule as adopted and amended by the City Council. Other than these fee-related clarifications, all previously adopted local amendments in Title 15 remain in effect and are carried forward to apply to the 2025 code cycle.

Fiscal Impact:

There is no fiscal impact by approving this action.

Attachment:
 Attachment 1: Ordinance XX-2026
purpose
City of Willows
Ordinance XX-2026

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILLOWS, ADOPTING BY REFERENCE THE 2025 CALIFORNIA BUILDING STANDARDS CODE AND ADOPTING LOCAL AMENDMENTS THERETO IN TITLE 15 OF THE WILLOWS MUNICIPAL CODE, INCLUDING REPEALING AND RE-ENACTING CHAPTERS

15.10, 15.11, 15.20, 15.30, 15.35, 15.70, 15.75, 15.80, 15.85, 15.90, 15.91 AND 15.95.

WHEREAS, the California Building Standards Code is published by the California Building Standards Commission in Title 24 of the California Code of Regulations on a triennial basis, and the next triennial edition, the 2025 California Building Standards Code, will be effective January 1, 2026, as required by state law, and; and
WHEREAS, state law authorizes cities to adopt by reference the California Building Standards Code and to adopt local amendments that are more restrictive when reasonably necessary due to local climatic, geological, or topographical conditions; and
WHEREAS, the City of Willows has previously adopted the California Building Standards Code by reference with local amendments, as codified in Title 15 of the Willows Municipal Code, and has adopted findings describing the local conditions that justify those more restrictive local amendments; and
WHEREAS, the City Council desires to adopt by reference the 2025 California Building Standards Code and to adopt local amendments thereto in Title 15 that are the same as, or substantially the same as, the existing local amendments adopted in prior code cycles, so that the City’s building regulations remain aligned with current state standards and local conditions; and WHEREAS, at least one copy of each of the codes adopted by reference in this ordinance has been, and will remain, on file in the office of the City Clerk of the City of Willows for public inspection, not less than fifteen days prior to the adoption of this ordinance, as required by Government Code section 50022.3; and
WHEREAS, the City Council finds that adoption of this ordinance is necessary to preserve the public peace, health, and safety by ensuring that all new construction, alterations, and repairs are designed and constructed in accordance with the most current building standards adopted by the State of California, together with locally justified amendments.

Attachment 1
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WILLOWS DOES ORDAIN AS FOLLOWS:

SECTION 1. BODY
The City Council of the City of Willows hereby adopts by reference the 2025 California Building Standards Code, as published in Title 24 of the California Code of Regulations, together with the local amendments contained in Title 15 of the Willows Municipal Code, and directs that Title 15 be updated so that all references to prior code cycles are brought forward to the 2025 code cycle. The City Council re adopts its previously adopted findings describing local climatic, geological, and topographical conditions that support the City’s more restrictive local amendments to the California Building Standards Code, as required by Health and Safety Code section 17958.7. Except as expressly amended by this ordinance, including the updated local amendments to California Building Code Sections 109.2, 304.3, and 109.3 described in Section 2, all existing local amendments to the California Building Standards Code contained in Title 15 remain in full force and effect and shall be construed as local amendments to the corresponding provisions of the 2025 California Building Standards Code.

SECTION 2. AMENDMENT CLAUSE
Title 15 of the Willows Municipal Code is amended to adopt by reference the 2025 California Building Standards Code and to specify the particular parts of that code that are adopted and locally amended, as follows:
a. Willows Municipal Code chapter 15.10 is amended to adopt by reference the 2025 California Building Code, Title 24, Part 2, including Chapter 1 and the specific appendices identified in chapter

15.10. Local Amendments to the California Building code are amended as follows:

1. California Building Code Section 109.2, Schedule of Permit Fees: On buildings, structures, electrical, gas, mechanical, and plumbing systems or alterations requiring a permit, a fee for each permit shall be paid as required, in accordance with the City of Willows Master Fee Schedule as adopted by resolution of the City Council, as it may be amended from time to time.

2. California Building Code Section 304.3, Plan Review Fees: When submittal documents are required by other sections of this code, a plan review fee shall be paid at the time of submitting the submittal documents for plan review. Said plan review fees shall be established and collected in accordance with the City of Willows Master Fee Schedule as adopted by resolution of the City Council, as it may be amended from time to time.

3. California Building Code Section 109.3, Building Permit Valuations:

The applicant for a permit shall provide an estimated permit value at the time of application. Permit valuations shall include the total value of all work, including materials and labor, for which the permit is being issued, such as electrical, gas, mechanical, plumbing equipment, and permanent systems. If, in the opinion of the building official, the valuation is underestimated on the application, the permit shall be denied unless the applicant can show detailed estimates to the satisfaction of the building official. The building official may use the actual contract price, the latest publication of “Building Valuation Data,” or an equivalent publication of the International Code Council, as periodically adjusted for inflationary changes in labor and material costs, to assist in determining valuation. Final building permit valuation shall be set by the building official, and all fees based on building permit valuation shall be established and collected in accordance with the City of Willows Master Fee Schedule as adopted by resolution of the City Council, as it may be amended from time to time.
b. Willows Municipal Code chapter 15.11 is amended to adopt by reference the 2025 California Residential Code, Title 24, Part 2.5.
c. Willows Municipal Code chapter 15.20 is amended to adopt by reference the 2025 California Electrical Code, Title 24, Part 3.
d. Willows Municipal Code chapter 15.30 is amended to adopt by reference the 2025 California Mechanical Code, Title 24, Part 4.
e. Willows Municipal Code chapter 15.35 is amended to adopt by reference the 2025 California Plumbing Code, Title 24, Part 5.
f. Willows Municipal Code chapter 15.70 is amended to adopt by reference the 2025 California Administrative Code, Title 24, Part 1, including the chapters specified in chapter 15.70. g. Willows Municipal Code chapter 15.75 is amended to adopt by reference the 2025 California Energy Code, Title 24, Part 6.
h. Willows Municipal Code chapter 15.80 is amended to adopt by reference the 2025 California Elevator Safety Construction Code, as adopted and codified in Title 8 of the California Code of Regulations, reflecting the current location of state elevator regulations. i. Willows Municipal Code chapter 15.85 is amended to adopt by reference the 2025 California Historical Building Code, Title 24, Part 8.
j. Willows Municipal Code chapter 15.90 is amended to adopt by reference the 2025 California Referenced Standards Code, Title 24, Part 12.
k. Willows Municipal Code chapter 15.91 is amended to adopt by reference the 2025 California Green Building Standards Code, CALGreen, Title 24, Part 11. l. Willows Municipal Code chapter 15.95 is confirmed and amended as needed to ensure that the penalty provisions in Title 15 are consistent with the new code cycle and with the general penalty provisions of the Willows Municipal Code.
m. All references in Title 15 to prior editions of the California Building Standards Code are updated so that they refer to the 2025 editions of those codes adopted by this ordinance.

SECTION 3. REPEAL CLAUSE
All ordinances, and parts of ordinances, and all provisions of the Willows Municipal Code that are in conflict with the provisions of this ordinance are repealed to the extent of such conflict as of the effective date of this ordinance. Without limiting the foregoing, any prior local amendments to California Building Code Sections 109.2, 304.3, and 109.3 that are inconsistent with the provisions set forth in Section 2(a)(1) through (3) of this ordinance are hereby repealed.

SECTION 4. PENALTY CLAUSE
Any person, firm, or corporation violating any of the provisions of Title 15 of the Willows Municipal Code, as amended by this ordinance, shall be subject to the penalties provided in chapter 15.95 of the Willows Municipal Code and in chapter 1.10 of the Willows Municipal Code, unless a different penalty is expressly provided by ordinance or applicable state law.

SECTION 5. SEVERABILITY CLAUSE
If any section, subsection, sentence, clause, phrase, or portion of this ordinance is for any reason held to be invalid or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Willows hereby declares that it would have adopted this ordinance, and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions might be declared invalid or unconstitutional.

SECTION 6. EFFECTIVE DATE
This ordinance shall take effect thirty days after its passage. The 2025 California Building Standards Code shall be enforced within the City of Willows on and after the effective date established by state law for the 2025 code cycle.

INTRODUCED first reading on the 9th day of December 2025.

PASSED AND ADOPTED by the City Council of the City of Willows, State of California this ____ day of ___________, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
____________________________ _____________________________ Evan Hutson, Mayor Karleen Price, City Clerk
Agenda Item #6l
_____________________________________________________________________ Date: December 9, 2025
To: Honorable Mayor and Councilmembers
From: John Wanger, City Engineer
Laurie Loaiza, Deputy City Engineer
Joe Bettencourt, Community Development and Services Director Marti Brown, City Manager
Subject: Annual Development Impact Fee Report - FY 2024-25 Recommendation:

Receive the Annual Mitigation Fee Act Report (AB 1600) on Development Impact Fees for Fiscal Year Ending June 30, 2025 (Attachment 1) and approve Resolution XX-2025 (Attachment 2).

Rationale for Recommendation:

Pursuant to Government Code 66000 et seq, when a City adopts and implements a Development Impact Fee program, the Agency implementing the fees shall make available to the public an annual report.

Background:

The City of Willows imposes development impact mitigation fees, also known as AB 1600 fees, to help ensure that new development pays its fair share of the costs associated with public facilities and infrastructure needed to serve growth. These fees are established pursuant to the California Mitigation Fee Act (Government Code Sections 66000–66008), which requires a reasonable relationship, or “nexus,” between the fee charged and the impacts of new development on public facilities such as streets, parks, public safety, storm drainage, and other capital improvements.

The Mitigation Fee Act also imposes certain ongoing reporting and accounting requirements on local agencies. For each development impact fee fund, the City must prepare an annual report that identifies the beginning and ending fund balances, fee revenues received, interest earnings, expenditures made during the fiscal year, and any interfund transfers or loans.

Discussion & Analysis:

Pursuant to Government Code 66000 et seq, when a City adopts and implements a Development Impact Fee program, the Agency implementing the fees shall make available to the public an annual report stating the following:
 The type of fee in the account or fund.
 The amount of the fee.
 The beginning and ending balance of the account or fund for the fiscal year covered by the report.
 The amount of the fees collected, and the interest earned.  An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees in the fiscal year covered by the report.  An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement.  If applicable, a description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan.  The amount of refunds made pursuant to subdivision (e) of Section 66001 and any allocations pursuant to subdivision (f) of Section 66001.

The attached report fulfills the above requirements for FY2024-25. The Government Code requires that this report be made available to the public within 180 days of the end of the prior fiscal year. The report was included on the City’s website as of November 21, 2025 and a hard copy was available at the front counter of City Hall for public review.

Consistency with Council Priorities and Goals:

Not applicable.

Fiscal Impact:

Expenses related to the development of this report are funded by Development Impact Fees.

Attachment:
 Attachment 1: FY 2024-25 Annual Mitigation Fee Act Report  Attachment 2: Resolution XX-2025 Approving the FY 2024-25 Annual Mitigation Fee Act Report 1 City of Willows
Annual Mitigation Fee Act (AB 1600) Report on Development Impact Fees for Fiscal Year Ending June 30, 2025
Introduction

LEGAL REQUIREMENTS FOR DEVELOPMENT IMPACT FEE REPORTING A. California Government Code Section 66006 (b)
Government Code Section 66006(b) defines the specific annual reporting requirements for local agencies that impose AB 1600 Development Impact Fees on new development. Annually, for each separate fund established for the collection and expenditure of Development Impact Fees, the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the most recent fiscal year:
• A brief description of the fee in the account or fund; and • The amount of the fee; and
• The beginning and ending balance of the account or fund; and • The amount of the fees collected, and the interest earned; and • An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement; including the total percentage of the cost of the public improvement that was funded with the fees; and • An identification of an approximate date by which the construction of the public improvement will commence, if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement; and • A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan; and • The amount of refunds made due to sufficient funds being collected to complete financing on incomplete public improvements when the local agency fails to identify, within 180 days, an approximate date construction will comment, and the amount of reallocated funds when the administrative costs of refunding unexpended revenues exceeding the amount to be refunded.

B. California Government Code Section 66001 (d)
For all funds established for the collection and expenditure of Development Impact Fees, Governmental Code Section 66001 (d) has additional requirements. For the fifth fiscal year following the first deposit into the fund and every five years thereafter, the local agency shall make all of the following findings with respect to that portion of the fund remaining unexpended, whether committed or uncommitted:
• Identify the purpose to which the fee is to be put; and • Demonstrate a reasonable relationship between the fee and the purpose for which it is charged; and
• Identify all sources and amounts of funding anticipated to complete financing of incomplete improvements; and
Attachment 1
2 • Designate the approximate dates on which the funding is expected to be deposited into the appropriated account or fund.

C. Additional Notes
California Government Code Section 66002 states that local agencies that have developed a fee program may adopt a Capital Improvement Plan (CIP) indicating the approximate location, size, timing of availability, and estimates of cost for all facilities or improvements to be financed by fees. A formal CIP is recommended, at a minimum, as a five-year plan. The City of Willows has developed a CIP and at the duly noticed public meeting, the City Council adopted the most recent CIP at the City Council Meeting of July 26, 2022. An updated version of the CIP is scheduled to be adopted in January 2025.

D. Establishing a Reasonable Relationship Between the Fee and the Purpose for Which it is Charged.

On June 24, 2008, the City Council adopted Resolution 30-2008 establishing Development Impact Fees as set forth in the Development Impact Mitigation Fee Feasibility Study completed that year for the City.

Subsequently, the City adopted Ordinance 684-09 setting forth the overall Development Impact Fee Program.

The Development Impact Fees Nexus Study sets forth the relationship between contemplated future development, facilities needed to serve future development and the estimated costs for those improvements based on the General Plan. Per Section 19-05.030 of the City’s Municipal Code, the City can review the fees to determine whether the fee amounts are reasonably related to the impacts of developments. Additionally, fees can be updated annually to reflect changes in the Engineering News Record (ENR) Index.

E. Funding of Infrastructure
The FY 2024-2025 adopted budget includes funding for those capital improvements identified in the Capital Improvement Program (CIP) for funding projects identified for the current budget year. Due to the prioritization and adoption of a CIP, the FY 2024-2025 and future budgets will include providing a framework for programming projects for implementation by fiscal year for planning purposes.

The City of Willows collects Development Impact Fees to offset and address the impacts of new development on facilities and infrastructure. Currently there are nine Development Impact Fee categories:
• Library
• Parks and Recreation
• Freeway Interchanges
• Street and Traffic
• Public Safety-Police
• Fire
• Wastewater
• Storm Drainage
• Administration
3 While each fee category has its own methodology for determining fees, two main principles apply throughout:
• The City of Willows aims to maintain the existing level of service through any periods of growth; and
• New development should pay its fair share of the City’s infrastructure needs.

The fees in effect as of June 1, 2021, are as follows:

TABLE 1 – Current Impact Fees
Development Impact
Fees
Single Family
Residence
$ per unit
Multi-Family Residence
$ per unit
Commercial
$ per 1,000 s.f.

Industrial
$ per 1,000 s.f.

Library $1,495 $1,434 - -
Parks and Recreation $2,139 $2,052 - -
Freeway Interchanges $412 $290 $892 $276
Street and Traffic $768 $539 $1,662 $514
Police $790 $758 $344 $162
Fire $1,623 $1,556 $707 $333
Wastewater $1,261 $1,209 $549 $258
Storm Drainage $2,035 $1,221 $1,495 $1,682
Administrative $316 $272 $169 $97
A detailed description of FY 2024-2025 activity for each development fee follows. The City anticipates collecting additional development fee revenue in order to generate sufficient funds to construct, install and purchase the improvements and equipment described in the Development Impact Fee Report dated May 2008.

Library Facilities Fee
The Library Facilities Fee is levied to fund the costs related to new development’s impact on library facilities at the same rate per capita as existing development. A listing of the cost per square foot for library construction is included in the May 2008 Development Impact Mitigation Fee Report (referred to herein as the 2008 Report). Additionally, the 2008 Report details that monies collected shall be used for new facilities needed to accommodate growth that include an additional 3063 square feet of library, 27,032 new books and 2.5 new computer workstations. The current fee charge for Library Impact Fees is shown in Table 1.

The Library Facilities Fee Fund balance at the end of FY24-25 is $123,452. No capital projects were done in FY24-25.

The balance of the remaining Library Development Impact fee funds are committed for the long-term need to expand the library building, volumes of book and computer facilities. The following table summarizes the activity for the Library Facilities Fee Fund for fiscal year July 1, 2024, through June 30, 2025.
4 LIBRARY FACILITIES
FUND
FY 2024-25
Beginning Balance $120,898
Developer Fees $0
Interest Income $2,554
Expenditures $0
Ending Balance $123,452
The original impact fee report stated that the existing population at the time the report was completed was 6,473 which was the average figure from the General Plan, the State Department of Finance and ESRI Tapestry. The original report was estimating a 1.5% population growth each year. As of January 1, 2025, per the Department of Finance for the State of California, the population of the City of Willows was 6,475. As the population increases, improvements associated with expansion of the library, additional books and additional computers will be needed. It is anticipated that when the population reaches 8,000-8,500, expansion of the facilities will be needed. The date when this will occur is unknown and dependent on when growth occurs within the City. Books and computers will be needed on a pro-rata basis as the population grows.

No interfund transfers or loans were made from this account.

No refunds were made from this fund pursuant to subdivision (e) of Section 66001 of the Government Code, as insufficient funds have been collected for the improvements identified in the 2008 Report. 5 Parks and Recreation Fee
The Parks and Recreation fee is levied to fund the cost of park amenities as listed in the 2008 Report.

These improvements include:
• Solar lights for park around play equipment/pathways and pedestrian walkway lighting • 2 new softball fields
• Bike paths/BMX course
• Warm-up areas for softball pitchers
• Coin/token operated softball lights
• Pathways in parks
• Trees
• 2 soccer fields
• 14 acres of additional parks
The Parks and Recreation Fee Fund at the end of FY24-25 is $324,946. The current fee charge for Parks and Recreation Impact Fees is shown in Table 1. No capital projects were done in FY24-25. The funds are committed for the long-term need for the facilities outlined above. The following table summarizes the activity for the Parks and Recreation Fee Fund for fiscal year July 1, 2024, through June 30, 2025.

PARKS AND

RECREATION FEE FUND
FY 2024-25
Beginning Balance $343,358
Developer Fees $0
Interest Income $7,253
Expenditures $25,655
Ending Balance $324,946
One expenditure was made during FY24-25. The expenditure was for upgrades to the lighting system at the softball fields. The original impact fee report allocated funds for coin/token operated softball lights.

The upgrades to the lighting system at the softball fields allows for staff to control the lights remotely (a higher level of service from the original intent). The original impact fee report stated that the existing population at the time the report was completed was 6,473 which was the average figure from the General Plan, the State Department of Finance and ESRI Tapestry. The original report was estimating a

1.5% population growth each year. As of January 1, 2025, per the Department of Finance for the State of California, the population of the City of Willows was 6,475. As the population increases, improvements associated with expansion of the Parks and Recreation facilities will be needed. It is anticipated that when the Basin Street residential project is constructed, additional new park amenities (both soccer and baseball/softball fields will be needed, along with the amenities associated with the park(s). The developer has been conditioned to dedicate parklands and improvements at the parks as that development is built. It is anticipated that the improvements will be built with that development in lieu of paying their portion of this impact fee, as well as the developer will contribute additional monies to complete the needed improvements. The date when this will occur is dependent on when growth occurs within the City.

No interfund transfers or loans were made from this account. 6 No refunds were made from this fund pursuant to subdivision (e) of Section 66001 of the Government Code, as insufficient funds have been collected for the improvements identified in the 2008 Report. 7 Freeway Interchange Fee
The Freeway Interchange Fee is levied to fund the construction of improvements to the southbound offramps and signals for the Interstate 5 Interchanges. Improvements associated with the I-5 interchange at Wood Street were primarily completed with the Walmart development. Improvements associated with the Road 57 Interchange are slated to be completed as development at the southern portion of the City is built out.

The Freeway Interchange Fee Fund at the end of FY24-25 is $411,410. The current fee charge for Freeway Interchange Impact Fees is shown in Table 1. No capital projects were done in FY24-25. The funds are committed for the long-term need for improvements to the Road 57/I-5 Interchange. The following table summarizes the activity for the Freeway Interchange Fee Fund for fiscal year July 1, 2024, through June 30, 2025.

FREEWAY

INTERCHANGE FEE
FUND
FY 2024-25
Beginning Balance $402,056
Developer Fees $851
Interest Income $8,503
Expenditures 0
Ending Balance $411,410
No expenditures were made from this fund during FY24-25. The original impact fee report stated that the existing population at the time the report was completed was 6,473 which was the average figure from the General Plan, the State Department of Finance and ESRI Tapestry. The original report was estimating a 1.5% population growth each year. As of January 1, 2025, per the Department of Finance for the State of California, the population of the City of Willows was 6,475. As the population increases and traffic trips increase, improvements associated with the Road 57/I-5 Interchange will be needed. It is anticipated that when the Basin Street residential project and the Taylor property is improved, interchange improvements will be needed. The exact timing of the needed improvements will be determined by the project trip volumes from development that occurs in the southern portion of the City. The date when this will occur is dependent on when growth occurs within the City.

No interfund transfers or loans were made from this account.

No refunds were made from this fund pursuant to subdivision (e) of Section 66001 of the Government Code, as insufficient funds have been collected for the improvements identified in the 2008 Report. 8 Street and Traffic Impact Fee
Per the 2008 Report, the Street and Traffic Impact Fee is levied to fund the construction of the following improvements:
• Tehama @ Sycamore turn lane and signal modification
• Tehama - Cedar to Road 53 road widening to 4 lanes
• Tehama @ GCID canal bridge modifications
• Tehama – northbound @ Road 53 right turn lane improvements • Tehama @ Road 53 – intersection reconstruction
• Road 53 westbound @ Tehama – construct right turn lane • Sacramento @ GCID canal bridge modifications
The Street and Traffic Fee Fund at the end of FY24-25 is $195,276. The current fee charge for Street and Traffic Impact Fees is shown in Table 1. No capital projects were done in FY24-25 where Street and Traffic Impact Fees were used. The funds are committed for the long-term need for improvements to the Tehama Road, various intersections and 2 bridges. The following table summarizes the activity for the Street and Traffic Impact Fee Fund for fiscal year July 1, 2024, through June 30, 2025.

STREET AND

THOROUGHFARE

IMPACT FEE
FY 2024-25
Beginning Balance $189,667
Developer Fees $1,587
Interest Income $4,023
Expenditures 0
Ending Balance $195,276
No expenditures were made from this fund during FY24-25. The original impact fee report stated that the existing population at the time the report was completed was 6,473 which was the average figure from the General Plan, the State Department of Finance and ESRI Tapestry. The original report was estimating a 1.5% population growth each year. As of January 1, 2025, per the Department of Finance for the State of California, the population of the City of Willows was 6,475. As the population increases and traffic trips increase from projected development in the southern portion of the City, improvements associated with improvements to Tehama, intersections and bridges will be needed. It is anticipated that when the Basin Street residential project and the Taylor property is improved, these improvements will be needed. The exact timing of the needed improvements will be determined by the project trip volumes from development that occurs in the southern portion of the City. The date when this will occur is dependent on when growth occurs within the City.

No interfund transfers or loans were made from this account.

No refunds were made from this fund pursuant to subdivision (e) of Section 66001 of the Government Code, as insufficient funds have been collected for the improvements identified in the 2008 Report. 9 Police Impact Fee
The Police Impact Fee is levied to fund the expansion of the police station, as well as 3 additional police cars needed as new development occurs. Details of the needed facilities and equipment are outlined in the 2008 Report. As of July 1, 2017, the City has outsourced all police services through a contract with Glenn County Sherriff’s Office (GCSO.) In the agreement with GCSO, the agreement states that GCSO “…shall furnish and supply all necessary labor, supervision, transportation, equipment, communication facilities, and supplies necessary to provide the Services to be rendered hereunder.” As growth occurs in the City and GCSO encounters a need to expand their facilities or add vehicles due to population growth in the City of Willows, the Police Impact Fees can be used to pay GCSO for these costs.

The Police Impact Fee Fund at the end of FY24-25 is $64,747. The current fee charge for the Police Impact Fee is shown in Table 1. There were no fund expenditures out of this fund in FY24-25. The funds are committed for the long-term need for expansion of needed facilities and patrol cars as growth occurs. The following table summarizes the activity for the Police Impact Fee Fund for fiscal year July 1, 2024, through June 30, 2025.

POLICE IMPACT FEE FY 2024-25
Beginning Balance $63,082
Developer Fees $328
Interest Income $1,337
Expenditures 0
Ending Balance $64,747
No expenditures were made from this fund during FY24-25. The original impact fee report stated that the existing population at the time the report was completed was 6,473 which was the average figure from the General Plan, the State Department of Finance and ESRI Tapestry. The original report was estimating a 1.5% population growth each year. As of January 1, 2025, per the Department of Finance for the State of California, the population of the City of Willows was 6,475. As the population increases it is anticipated that additional officers and vehicles will be needed. The exact timing of the needed officers and vehicles is dependent on when growth occurs within the City.

No interfund transfers or loans were made from this account.

No refunds were made from this fund pursuant to subdivision (e) of Section 66001 of the Government Code, as insufficient funds have been collected for the improvements identified in the 2008 Report. 10 Fire Impact Fee
The Fire Impact Fee is levied to fund the following due to impacts from development:
• One new structure engine
• Outfit new engine
• Purchase 3 new breathing apparatus
• Expansion of the existing fire station
Details of the needed facilities and equipment are outlined in the 2008 Report.

The Fire Impact Fee Fund at the end of FY24-25 is $2,859. The current fee charge for the Fire Impact Fee is shown in Table 1. There were no fund expenditures out of this fund in FY24-25. The funds are committed for the long-term need for expansion of needed facilities and equipment as development occurs. The following table summarizes the activity for the Fire Impact Fee Fund for fiscal year July 1, 2024, through June 30, 2025.

FIRE IMPACT FEE FY 2024-25
Beginning Balance $2,131
Developer Fees $675
Interest Income $53
Expenditures $0
Ending Balance $2,859
No expenditures were made from this fund during FY24-25. The original impact fee report stated that the existing population at the time the report was completed was 6,473 which was the average figure from the General Plan, the State Department of Finance and ESRI Tapestry. The original report was estimating a 1.5% population growth each year. As of January 1, 2025, per the Department of Finance for the State of California, the population of the City of Willows was 6,475. As the population increases it is anticipated that additional equipment and facility expansion will be needed. The exact timing of the needed equipment and facility expansion is dependent on when growth occurs within the City.

No interfund transfers or loans were made from this account.

No refunds were made from this fund pursuant to subdivision (e) of Section 66001 of the Government Code, as insufficient funds have been collected for the improvements identified in the 2008 Report. 11 Wastewater Impact Fee
In 2006, the City invested $10.256 million to upgrade the City’s Wastewater Treatment Plant to be able to process 2.0 million gallons per day of wastewater (accommodated both existing and future growth.) Of the overall amount, $3.367 million was paid by grant and internal funding and an additional $70,000 in principle was paid by the City, leaving $6,819,000 in costs. Per the 2008 Report, of $6,819,000, 20% ($1,380,871) was the new development share of the cost.

The Wastewater Impact Fee Fund at the end of FY24-25 is $49,633. The current fee charge for the Wastewater Impact Fee is shown in Table 1. Per the 2008 Report, it is anticipated that the full fund balance of $49,633 will be used to pay back the long-term debt incurred by the City for the expansion of the Wastewater Treatment Plant. The following table summarizes the activity for the Wastewater Impact Fee Fund for fiscal year July 1, 2024, through June 30, 2025.

WASTEWATER IMPACT
FEE
FY 2024-25
Beginning Balance $42,203
Developer Fees $7,430
Interest Income $0
Expenditures $0
Ending Balance $49,633
There were no expenditures in FY2024-25 out of the Wastewater Impact Fee account; however, it is anticipated that the full amount in this fund will be used in FY25-26 on the debt service for the longterm debt of the WWTP construction from 2006. The original impact fee report stated that the existing population at the time the report was completed was 6,473 which was the average figure from the General Plan, the State Department of Finance and ESRI Tapestry. The original report was estimating a

1.5% population growth each year. As of January 1, 2025, per the Department of Finance for the State of California, the population of the City of Willows was 6,475. As the population increases it is anticipated that the additional impact fees will be collected to pay off the remaining debt of the Wastewater Treatment Plant. The exact timing of collecting the remaining fees is dependent on when growth occurs within the City.

No interfund transfers or loans were made from this account.

No refunds were made from this fund pursuant to subdivision (e) of Section 66001 of the Government Code, as funds are used to pay off existing debt on an annual basis. 12 Storm Drainage Impact Fee
Per the 2008 Report, the Storm Drain Impact Fee is levied to fund the construction of city-wide storm drain improvements associated with impacts from development.

The Storm Drainage Impact Fee Fund at the end of FY24-25 is $159,208. The current fee charge for Storm Drainage Impact Fees is shown in Table 1. There were no fund expenditures out of this fund in FY24-25. The funds are committed for the long-term need for improvements to city-wide storm drain improvements due to development. The following table summarizes the activity for the Storm Drainage Impact Fee Fund for fiscal year July 1, 2024, through June 30, 2025.

STREET AND

THOROUGHFARE

IMPACT FEE
FY 2024-25
Beginning Balance $159,208
Developer Fees $3,380
Interest Income $1,427
Expenditures $0
Ending Balance $164,015
No expenditures were made from this fund during FY24-25. The original impact fee report stated that the existing population at the time the report was completed was 6,473 which was the average figure from the General Plan, the State Department of Finance and ESRI Tapestry. The original report was estimating a 1.5% population growth each year. As of January 1, 2024, per the Department of Finance for the State of California, the population of the City of Willows was 6,475. As the population increases the overall impervious area in the City will increase and cause impacts to stormwater runoff, which will result in additional improvements to existing storm drain facilities or new storm drain facilities. The exact timing of the needed improvements will be determined by new development. Accordingly, the date when this will occur depends on when growth occurs within the City.

No interfund transfers or loans were made from this account.

No refunds were made from this fund pursuant to subdivision (e) of Section 66001 of the Government Code, as insufficient funds have been collected for the improvements identified in the 2008 Report.

Attachment 2
City of Willows
Resolution XX-2025
RESOLUTION OF THE CITY COUNCIL OF CITY OF WILLOWS APPROVING THE FY2024-25

ANNUAL DEVELOPMENT IMPACT FEE REPORT
WHEREAS, Pursuant to Government Code 66000 et seq, in 2008 the City of Willows adopted a Development Impact Mitigation Fee Feasibility/Nexus Study and established public facilities fees to recover the impacts that development will have on the City’s facilities; and WHEREAS, specific facilities fees were established for Library, Parks and Recreation, Freeway Interchange, Street and Traffic, Police, Fire, Wastewater, Storm Drainage and Administrative; and WHEREAS, pursuant to Government Code Section 66013(d), the City is required to make a report available to the public outlining fees collected in the prior fiscal year and provide certain information for each of the public facilities fees stating the amount collected, any interest earned, any expenditures made and other pertinent information; and
WHEREAS, a report has been prepared pursuant to the requirements of Section 66013(d) has been prepared, made available to the public starting on November 21, 2025, and presented to the City Council and the public on December 9, 2025.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby makes the following findings:

1. The Mitigation Fee Act (AB 1600) Report on Development Impact Fees for Fiscal Year Ending June 30, 2025, accurately depicts the revenues collected and expenditures incurred in FY2024- 25 for all established development impact fees.

2. The fees collected for the Library, Parks and Recreation, Interchange, Street and Traffic, Police, Fire, Wastewater, Storm Drainage have been accurately detailed in the annual report prepared for FY2024-25.

3. Public Facilities Fees were collected to construct the projects and purchase equipment as identified in the 2008 Development Impact Mitigation Fee Feasibility/Nexus Study. The purposes for the collected fees are accurately identified in the attached annual report.

4. The City Council finds that there exists a reasonable relationship between the City's established Development Impact Fees and the projects defined in the 2008 Development Impact Mitigation Fee Feasibility/Nexus Study because (a) the property owners, residents, employees and other persons occupying and using the development projects that paid the fees will be served by and benefit from the facilities and equipment funded by the fees, (b) the fees and accumulated funds will assist the City in expanding its facilities and equipment as necessary to maintain an adequate level of service to accommodate new development, and (c) the fees offset and mitigate the impact to the facilities and equipment caused by new development.

5. The City Council finds that the City anticipates collecting additional development fee revenues in order to generate enough funds to construct, install and purchase the improvements and equipment described in the 2008 Development Impact Mitigation Fee Feasibility/Nexus Study.

The amount and timing of the receipt of such additional revenue depends upon new development, which is uncertain. Because of the recession beginning in 2008 that resulted in an economic downturn, there has been little development and construction in the City in recent years. Therefore, the City cannot determine the approximate date(s) on which additional development fee revenue will be received or the date(s) when the City will have enough funding to proceed with the planned construction and purchases.

PASSED AND ADOPTED by the City Council of the City of Willows, State of California this 9th day of December 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
____________________________ _____________________________ Evan Hutson, Mayor Karleen Price, City Clerk

DISCUSSION & ACTION

CALENDAR
Agenda Item #7a
____________________________________________________________________________ Date: December 9, 2025
To: Honorable Mayor and Councilmembers
From: Marti Brown, City Manager
Subject: WM Franchise Agreement – Annual Consumer Price Index Rate Increase Recommendation:

Approve the WM Consumer Price Index (CPI) increase of 2.95%.

Rationale for Recommendation:

The City’s agreement with WM authorizes an annual CPI increase of up to 5%.

Background:

Effective December 1, 2020, and continuing through December 31, 2030, the City of Willows has contracted with U.S.A. Waste of California (D.B.A. Waste Management, Inc.; now known as “WM”) for solid waste collection within the City of Willows. This collection service is undertaken pursuant to a franchise agreement between the City of Willows and the U.S.A. Waste of California is part of a master agreement that includes the County of Glenn and the City of Orland.

Pursuant to the agreement, the collection rates are subject to annual rate adjustments, increases or decreases, calculated pursuant to the most recent Consumer Price Index/Urban Customers-Western States (CPI), diesel fuel and tipping fee rates.

Discussion & Analysis:

This year, WM requests a 2.95% CPI increase for the 2026 calendar year. The new rate will be effective January 1, 2026, through December 31, 2026. The CPI is calculated from the most recent Consumer Price Index/Urban Customers - Western States (per the franchise agreement).

Below is a snapshot of increases for common services:
 Senior 35 Gallon Cart – From $17.12 to $17.62,
 35 Gallon Cart – From $23.10 to $23.78, and
 64 Gallon Cart – From $24.98 to $25.72.

Fiscal Impact:

There is no fiscal impact to the City.

Attachments:
 Attachment 1: WM Service Letter
 Attachment 2: Collections Services Proposal – Service Charge Fee Schedule Corning Disposal
Waste Management
3281 Hwy 99 W
Corning, CA 96021
October 30, 2025
Ms. Marti Brown
City Manager
City of Willows
201 N Lassen St.

Willows, CA 95988
Dear Ms. Brown:

Attached is our rate review in accordance with Attachment 8B – Service Fee Adjustments in the Master Franchise Agreement and Attachment 8B Service Fee Adjustments of our Collection Franchise Agreement with the City of Willows. These sections address rate increases or decreases based on the Consumer Price Index, service fee, fuel and transfer station service fee.

The CPI rate increase of 2.95% has been calculated using the most recent Consumer Price Index/Urban Customers - Western States, (1982-1989=100).

I have attached the calculation of the new rates and the support information. If you have any questions, please let me know.

Sincerely,
Diana Ramirez
Public Sector Manager
Attachment 1

COLLECTION SERVICES PROPOSAL
City of Willows
Effective - 1/1/2026
Service Charge Fee Schedule
Rate
Adjustment

2.95%

RESIDENTIAL
Current
Monthly Rate
Rate
Adjustment
New Rate
Effective -
1/1/2026
Cart Services (MSW & Recycle)
Senior 35 Gallon Cart (65 and older) $17.12 $0.50 $17.62 35 Gallon Cart $23.10 $0.68 $23.78
64 Gallon Cart $24.98 $0.74 $25.72
96 Gallon Cart $35.67 $1.05 $36.72
96 Gallon Yard Waste - 1st Cart $6.44 $0.19 $6.63
Ancillary Services
Additional recycling cart after 1st cart $9.58 $0.28 $9.86 Additional yard waste cart after 1st cart $9.58 $0.28 $9.86 Cancellation of yard waste services within the first 6 months of set up $31.91 $0.94 $32.85 Side Yard Assisted Service - medically justified No Charge N/A No Charge Side Yard Assisted Service - NOT medically justified $13.48 $0.40 $13.88 Bad Check/EFT Charge $30.00 N/A $30.00
Finance Charge past due greater than 30 days 3.00% N/A 3.00% Finance Charge past due greater than 30 days - minimum charge $5.00 N/A $5.00 Replacement Cart-if due to customer negligence Market Rate N/A Market Rate Extra Pick up - 35 Gallon $8.17 $0.24 $8.41
Extra Pick up - 64 Gallon $8.84 $0.26 $9.10
Extra Pick up - 96 Gallon $12.39 $0.36 $12.75
Extra Pick up - 35, 64, 96 Gallon on non-route day $17.13 $0.50 $17.63 Contamination in Residential Containers * (per cart/per service) $18.11 $0.53 $18.64 Overage charge (cart too full for lid to close) * $18.11 $0.53 $18.64 Bad Pay/Reactivation Fees (no delivery) $40.85 $1.20 $42.05 Bad Pay/Reactivation Fees (with delivery $57.44 $1.69 $59.13 * Contamination/Overage charged after 1st warning
Attachment 2

COMMERCIAL
Current
Monthly Rate
Rate
Adjustment
New Rate
Effective -
1/1/2026
MSW Bin Services
1 Yard MSW - 1xWeek $128.46 $3.79 $132.25
1 Yard MSW - 2xWeek $242.96 $7.16 $250.12
1 Yard MSW - 3xWeek $356.68 $10.52 $367.20
1 Yard MSW - 4xWeek $470.92 $13.89 $484.81
1 Yard MSW - 5xWeek $585.07 $17.25 $602.32

1.5 Yard MSW - 1xWeek $141.32 $4.17 $145.49

1.5 Yard MSW - 2xWeek $267.26 $7.88 $275.14

1.5 Yard MSW - 3xWeek $392.33 $11.57 $403.90

1.5 Yard MSW - 4xWeek $518.01 $15.27 $533.28

1.5 Yard MSW - 5xWeek $643.58 $18.98 $662.56
2 Yard MSW - 1xWeek $151.16 $4.46 $155.62
2 Yard MSW - 2xWeek $285.83 $8.43 $294.26
2 Yard MSW - 3xWeek $419.62 $12.37 $431.99
2 Yard MSW - 4xWeek $554.02 $16.34 $570.36
2 Yard MSW - 5xWeek $688.31 $20.30 $708.61
3 Yard MSW - 1xWeek $242.96 $7.16 $250.12
3 Yard MSW - 2xWeek $386.45 $11.39 $397.84
3 Yard MSW - 3xWeek $579.22 $17.08 $596.30
3 Yard MSW - 4xWeek $686.00 $20.23 $706.23
3 Yard MSW - 5xWeek $857.50 $25.28 $882.78
4 Yard MSW - 1xWeek $285.83 $8.43 $294.26
4 Yard MSW - 2xWeek $454.64 $13.41 $468.05
4 Yard MSW - 3xWeek $681.43 $20.09 $701.52
4 Yard MSW - 4xWeek $807.04 $23.80 $830.84
4 Yard MSW - 5xWeek $1,008.86 $29.75 $1,038.61
6 Yard MSW - 1xWeek $377.36 $11.13 $388.49
6 Yard MSW - 2xWeek $610.21 $17.99 $628.20
6 Yard MSW - 3xWeek $847.92 $25.00 $872.92
6 Yard MSW - 4xWeek $1,093.80 $32.25 $1,126.05
6 Yard MSW - 5xWeek $1,367.29 $40.32 $1,407.61
Recycling Bin Services
1 Yard RECYCLE - 1xWeek $64.24 $1.89 $66.13
1 Yard RECYCLE - 2xWeek $121.47 $3.58 $125.05
1 Yard RECYCLE - 3xWeek $178.34 $5.26 $183.60
1 Yard RECYCLE - 4xWeek $235.45 $6.94 $242.39
1 Yard RECYCLE - 5xWeek $292.53 $8.62 $301.15

1.5 Yard RECYCLE - 1xWeek $70.67 $2.08 $72.75

1.5 Yard RECYCLE - 2xWeek $133.62 $3.94 $137.56

1.5 Yard RECYCLE - 3xWeek $196.17 $5.78 $201.95

1.5 Yard RECYCLE - 4xWeek $259.00 $7.64 $266.64

1.5 Yard RECYCLE - 5xWeek $321.79 $9.49 $331.28
2 Yard RECYCLE - 1xWeek $75.59 $2.23 $77.82
2 Yard RECYCLE - 2xWeek $142.90 $4.21 $147.11
2 Yard RECYCLE - 3xWeek $209.82 $6.19 $216.01
2 Yard RECYCLE - 4xWeek $277.01 $8.17 $285.18
2 Yard RECYCLE - 5xWeek $344.16 $10.15 $354.31
3 Yard RECYCLE - 1xWeek $121.47 $3.58 $125.05
3 Yard RECYCLE - 2xWeek $193.22 $5.70 $198.92
3 Yard RECYCLE - 3xWeek $289.61 $8.54 $298.15
3 Yard RECYCLE - 4xWeek $342.99 $10.11 $353.10
3 Yard RECYCLE - 5xWeek $428.76 $12.64 $441.40
4 Yard RECYCLE - 1xWeek $142.90 $4.21 $147.11
4 Yard RECYCLE - 2xWeek $227.34 $6.70 $234.04
4 Yard RECYCLE - 3xWeek $340.72 $10.05 $350.77
4 Yard RECYCLE - 4xWeek $403.52 $11.90 $415.42
4 Yard RECYCLE - 5xWeek $504.41 $14.87 $519.28
6 Yard RECYCLE - 1xWeek $188.70 $5.56 $194.26
6 Yard RECYCLE - 2xWeek $305.11 $9.00 $314.11
6 Yard RECYCLE - 3xWeek $423.95 $12.50 $436.45
6 Yard RECYCLE - 4xWeek $546.89 $16.13 $563.02
6 Yard RECYCLE - 5xWeek $683.63 $20.16 $703.79

COMMERCIAL CARTS
64 Gallon Cart - MSW $24.98 $0.74 $25.72
96 Gallon Cart - MSW $35.67 $1.05 $36.72
64 Gallon Cart - Recycling - Every Other Week $12.49 $0.37 $12.86 96 Gallon Cart - Recycling - Every Other Week $17.84 $0.53 $18.37 Extra Pickups
Extra Pick up - Service Day - 1 yard $35.22 $1.04 $36.26 Extra Pick up - Service Day - 1.5 yard $42.25 $1.24 $43.49 Extra Pick up - Service Day - 2 yard $46.32 $1.36 $47.68 Extra Pick up - Service Day - 3 yard $75.23 $2.22 $77.45 Extra Pick up - Service Day - 4 yard $87.58 $2.58 $90.16 Extra Pick up - Service Day - 6 yard $146.26 $4.31 $150.57 Temporary Bins
4 Yard Temp Bin - 3-day rental $133.87 $3.95 $137.82
4 Yard Temp Bin per day after 3rd day $44.62 $1.31 $45.93 Ancillary Services
Walk in/Pull Out per Bin per Service over 10 feet $13.72 $0.40 $14.12 Bad Check/EFT Charge $30.00 N/A $30.00
Finance Charge past due greater than 30 days 3.00% N/A 3.00% Finance Charge past due greater than 30 days - minimum charge $5.00 N/A $5.00 Trip Charge (WM unable to service due to non-WM caused circumstance) $31.91 $0.94 $32.85 Replacement Bin-if due to customer negligence Market Price N/A Market Price Key Charge when container access requires driver to remove lock per month $6.38 $0.19 $6.57 Contamination in Commercial Bins/Carts * (per Bin/Cart per service) $62.53 $1.84 $64.37 Overage/Snapshot charge (bin too full for lid to close) * $84.91 $2.50 $87.41 Bad Pay/Reactivation fee (no delivery) $40.85 $1.20 $42.05 Bad Pay/Reactivation fee (with delivery) $70.19 $2.07 $72.26 * Contamination/Overage charged after 1st warning

ROLL OFF
Current
Monthly Rate
Rate
Adjustment
New Rate
Effective -
1/1/2026
Containers Services
20 Yard Roll Off Container (includes 3 tons disposal)* $562.69 $16.59 $579.28 30 Yard Roll Off Container (includes 3 tons disposal)* $642.01 $18.93 $660.94 Compactor Haul Charge (no included disposal)** $270.69 $7.98 $278.67 Ancillary Services
Min Haul Charge - 7-day rental charged per day on 8th day $16.22 $0.48 $16.70 Trip Charge (WM unable to service due to non-WM caused circumstance) $191.48 $5.65 $197.13 Relocation Charge (Move box to new location on customers current site) $191.48 $5.65 $197.13 Bad Check/EFT Charge $33.96 $1.00 $34.96
Finance Charge past due greater than 30 days 3.00% N/A 3.00% Finance Charge past due greater than 30 days - minimum charge $5.00 N/A $5.00 Replacement Bin-if-due to customer negligence Market Price N/A Market Price *Any tonnage in excess will be charged the landfill rate plus applicable franchise fees **Disposal not included. Charged landfill rate plus applicable franchise fees PI Year
2026
Current
Operations
(CPI) Fuel Disposal Total Adjustment
Adjustment Percentage 2.58% -7.69% 5.00%
Weighted Allocation 66.80% 3.45% 29.75% Final Percentage Allocated Adjustments 1.73% -0.27% 1.49% 2.95%
Historical
Operations
(CPI) Fuel Disposal Total Adjustment
2022 2.16% 0.25% 0.00% 2.41%
2023 5.25% 1.71% 0.00% 6.96%
2024 3.49% -0.16% 0.00% 3.32%
2025 2.05% -0.15% 0.00% 1.90%
2026 1.73% -0.27% 1.49% 2.95%
2027
2028
2029
2030
PI Year
2026
Data extracted on: September 23, 2021 (6:57:21 PM)
CPI for All Urban Consumers (CPI-U)
Start
Period End Period
Series Id: CUUR0400SA0 Older Period 331.0348 10/1/2023 9/30/2024 Not Seasonally Adjusted Newer Period 339.5903 10/1/2024 9/30/2025 Series Title: All items in West urban, all urban consumers, not seasonally adjusted Index Change 8.555417 Area: West Index Change % 2.58%
Item: All items
Base Period: 1982-84=100
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual HALF1 HALF2 Calculated Average 2011 223.149 224.431 226.558 227.837 228.516 228.075 227.805 228.222 229.147 229.195 228.771 228.117 227.485 226.428 228.543 2012 228.98 229.995 232.039 232.561 233.053 232.701 231.893 233.001 234.083 234.966 233.206 232.029 232.376 231.555 233.196 231.1990833 2013 232.759 234.595 235.511 235.488 235.979 236.227 236.341 236.591 237.146 237 236.153 236.096 235.824 235.093 236.555 235.0698333 2014 236.707 237.614 239.092 239.808 241.35 241.616 241.85 241.66 241.92 241.65 240.22 239.095 240.215 239.365 241.066 239.2388333 2015 238.318 239.748 241.69 242.302 244.227 244.332 245.04 244.737 244.257 244.341 243.749 243.434 243.015 241.77 244.26 242.1346667 2016 244.6 244.821 245.404 246.589 247.855 248.228 248.375 248.498 249.234 249.897 249.448 249.516 247.705 246.25 249.161 246.2606667 2017 250.814 252.252 252.949 253.806 254.38 254.469 254.708 255.282 256.504 257.223 257.126 257.347 254.738 253.112 256.365 252.8354167 2018 258.638 259.986 260.994 262.037 263.24 263.732 263.971 264.395 265.105 266.195 265.658 265.209 263.263 261.438 265.089 261.1495 2019 265.624 266.215 267.37 269.522 270.88 270.957 271.029 271.264 272.102 273.524 273.128 272.584 270.35 268.428 272.272 268.5020833 2020 273.34 274.412 273.995 272.913 273.062 274.155 275.597 276.443 276.422 276.876 276.875 276.593 275.057 273.646 276.468 274.13125 2021 277.238 278.702 280.625 283.507 285.793 288.263 289.863 290.393 291.053 293.397 294.986 296.102 287.494 282.355 292.632 282.98175 2022 298.705 301.158 305.082 307.145 309.645 313.496 313.951 314.013 315.094 317.299 315.919 314.599 310.509 305.872 315.146 305.2311667 2023 317.477 319.13 320.715 322.187 323.525 324.448 324.865 326.234 327.491 327.708 326.299 325.932 323.834 321.247 326.422 321.1574167 2024 328.053 329.339 332.202 334.05 334.292 333.662 333.174 333.442 334.265 334.558 334.218 334.084 332.945 331.933 333.957 331.0348333 2025 335.989 337.868 339.627 341.159 342.343 342.613 343.234 344.096 345.294 339.933 339.59025 #DIV/0!
PI Year
2026
Sourcekey EMD_EPD2D_PTE_SCA_DPG
Date
California No 2 Diesel Retail
Prices (Dollars per Gallon)
10/15/2023 6.094
11/15/2023 5.684
12/15/2023 5.32
1/15/2024 5.13
2/15/2024 5.214
3/15/2024 5.216
4/15/2024 5.239
5/15/2024 5.078
6/15/2024 4.927
7/15/2024 4.901
8/15/2024 4.758
9/15/2024 4.733
10/15/2024 4.714
11/15/2024 4.667
12/15/2024 4.606
1/15/2025 4.734
2/15/2025 4.825
3/15/2025 4.795
4/15/2025 4.78
5/15/2025 4.783
6/15/2025 4.809
7/15/2025 4.936
8/15/2025 4.895
9/15/2025 4.962
City of Willows
Effective - 1/1/2026
Disposal Change Calculations
New County Rate Per Ton Eff 1/1/2025 $100.00
New County Rate Per Ton Eff 1/1/2026 $105.00
Rate Change $5.00
Rate Change % 5.00%
Historical Data
Year County Rate
2021 $100.00
2022 $100.00
2023 $100.00
2024 $100.00
2025 $100.00
2026 $105.00
2027
2028
2029
2030
Agenda Item #7b
____________________________________________________________________________ Date: December 9, 2025
To: Honorable Mayor and Councilmembers
From: Christine Watson, City Librarian
Marti Brown, City Manager
Subject: New Library Technology
Recommendation:

Authorize the City Manager, or her designee, to purchase new library technology using the Library Development Impact Mitigation Fees in an amount not to exceed $12,000.

Rationale for Recommendation:

With the recent library backroom repairs and strong desire to expand library services and programs, staff would like to refresh the technology of the library with new digital displays and 3D printing technology to ensure that the public has access to technology upgrades throughout the library and increased library programs.

Background:

In August 2025, the City of Willows hired a new full-time City Librarian who immediately demonstrated a strong interest in expanding the library’s program offerings to better serve the residents of Willows and Glenn County. As a result of these staffing changes, now is a perfect time to refresh the library's technology. As part of the new City Librarian’s duties and as requested by both the Library Board of Trustees and City Manager, she reviewed and evaluated the library’s technology offerings and its impact on library programming.

Upon initial review, it was immediately evident that the existing technology was very out of date, keeping staff from easily implementing programming and using it effectively. The City Librarian also noticed the library lacked the ability to digitally cast wirelessly to any device in library spaces during programming, making it difficult to engage all patrons. Additionally, the existing 3D printer was broken, and the company no longer supported repairs.

Discussion & Analysis:

While this proposed technology purchases are not budgeted for, the Library Development Impact Mitigation Fee Fund currently has a balance of $123,338 and could be used to fund the purchase and installation of new technology throughout the library.

In order to expend Library Development Impact Mitigation Fees (DIF), the city must comply with the 2008 Council approved Development Impact Mitigation Fee Feasibility/Nexus Study (‘Nexus Study’) guidelines, including the ability to:
 Identify the purpose of the fee;
 Demonstrate a reasonable relationship (e.g., nexus) between the fee and the impact of development; and
 Restrict spending on the types of capital facilities or improvements justified in the nexus study.

Typically, the use of DIF is also tied to population growth (e.g., in the city and county) over time and, therefore, demonstrating the need to expand city services and facilities.

Since the library serves both the City of Willows and Glenn County, it’s relevant to review countywide population growth since the 2008 Nexus Study was prepared and approved. The population in Glenn County has increased by 854 residents since 2008, making it practical to increase library programs and services.

Additionally, the 2008 Nexus Study identified new library services to be borne by new residents to include increasing the building's square footage, purchasing additional library books, and adding computer workstations available to the public. As the library has existing computer workstations, updated displays will be available for public use, and the improvements associated with the requested expenditure will allow an expansion of the available technology for public use, the recommendation directly aligns with expanding computer workstations of the library and therefore it is appropriate to use Library DIF funds for the proposed project.

The proposed purchases and project have been reviewed by the City Engineer and he agrees with staff’s assessment that using Library DIF to purchase and install new technology throughout the library complies with the 2008 Nexus Study.

Consistency with Council Priorities and Goals:

The proposed project and expenditure are consistent with Council Priority #5, Goal #1: to “Expand youth and adult activities (e.g., children’s librarian/youth role).” Fiscal Impact:

Currently, there is a balance of $123,338 in the Library Development Impact Mitigation Fee Fund.

Should the Council approve using $12,000 from the Fund for the new technology purchase, there will be a remaining balance of $111,338 in the Mitigation Fee fund.

Agenda Item #7c
_____________________________________________________________________ Date: December 9, 2025
To: Honorable Mayor and Councilmembers
From: Marti Brown, City Manager
Karleen Price, City Clerk/Assistant to the City Manager Subject: City of Willows 140th Anniversary of Incorporation Celebration Recommendation:

Approve expending a not-to-exceed amount of $5,000 for the City of Willows’ 140th Anniversary of Incorporation Celebration and authorize the City Manager to distribute historical commemorative mementos from the city vault as part of this event.

Rationale for Recommendation:

January 16, 2026, will be the 140th anniversary of the City of Willows incorporation. With such a momentous occasion, it seemed paramount to properly celebrate the City’s birthday event! Background:

The City of Willows was incorporated on January 16, 1886. On January 16, 2026, it will be 140 years since its “birthday” and incorporation. This important 140-year milestone event deserves a community wide celebration!
Discussion & Analysis:

Staff recommend commemorating the 140th Anniversary of the City of Willows’ incorporation with a community celebration that recognizes local history, builds civic pride, and strengthens community identity. The Willows’ Anniversary of Incorporation Celebration presents an opportunity to:
• Recognize the City’s history and heritage,
• Engage residents and local organizations in a positive civic event, and • Promote community pride and shared identity.

To that end, staff requests a not to exceed budget of $5,000 to host the event. In addition, staff also request authorization to distribute commemorative mementos to residents and attendees in a fair and transparent manner. In addition, staff are also pursuing sponsorships and community partnerships to help offset the cost of hosting this community celebration.

Potential Event Elements and Activities
While event planning is still in its infancy, proposed celebration activities and themes considered so far, include:
 Local vendors and community information booths,
 Food and beverage options (e.g., cake, champagne)
 Live music/performances,
 Displays of historic city documents (e.g., resolutions, museum photos),  Youth activities in the library,
 A “Time Capsule” station (community messages/artifacts),  Family-friendly activities,
 A brief recognition ceremony (e.g., proclamation, remarks, historical highlight), and  Commemorative item distribution (e.g., medallions, souvenir spoons).

Final programming will be scaled to remain within the authorized spending limit and based on availability of sponsors and partners.

Commemorative Mementos
In addition to the budget approval for the event, staff also requests Council authorization to distribute commemorative mementos such as historical medallions and souvenir spoons (in the city vault) in an effort to promote community participation and enhance the celebratory nature of the event. As these historic mementos are already in the City’s possession, there is no cost associated with distributing them.

Distribution options of these mementos may include:
 First-come, first-served distribution at the event,
 Distribution at City Hall or designated community locations while supplies last,  Raffle Prizes, and
 Allocation for community partners assisting with anniversary programming (e.g., historical groups, schools, service organizations).

Staff will manage distribution including identifying rules, quantity limits per household, and consistent distribution procedures.

Where & When
As January 16, 2026, is on a Friday, staff recommend a Friday night event from 5:30 to 9:30 pm. Staff is investigating the use of Memorial Hall (indoor/outdoor space); however, Vice-Mayor Thomas recently recommended using City Hall (indoor and outdoor) as this event is basically celebrating the birth of the City of Willows and the current Civic Center is the epicenter of its incorporation. Since weather conditions are uncertain, we thought the celebration could be an event that is indoor and outdoor (e.g., Council Chambers, the lobby, front of the Civic Center).

Consistency with Council Priorities and Goals:

This proposal is consistent with Priority #4: Community Engagement, Priority #6: Quality of Life.

Fiscal Impact:

Approval of this item authorizes one-time expenditures not to exceed $5,000 to support the City of Willows’ 140th Anniversary of Incorporation Celebration.

Attachment:
 Attachment 1: Photo of Historical Mementos (in the city vault) Attachment 1

COMMENTS AND

REPORTS

CLOSED SESSION

Willows City CouncilDecember 9, 2025

Willows City Council
December 9, 2025