Willows City Council
January 27, 2026

City Council
Evan Hutson, Mayor
Rick Thomas, Vice Mayor
Gary Hansen, Council Member
Lorri Pride, Council Member
Matt Busby, Council Member
City Manager
Marti Brown
City Clerk
Karleen Price
Willows City Council
Regular Meeting
January 27, 2026
Willows City Hall
6:00 PM
201 North Lassen Street
Willows, CA 95988
(530) 934-7041
Agenda
Watch the Council meeting online via Zoom: https://us06web.zoom.us/j/87583008195 Remote viewing of the City Council meeting for members of the public is provided for convenience only. In the event that the remote viewing connection malfunctions for any reason, the City Council reserves the right to conduct the meeting without remote viewing.

If you have documents you would like to submit to the Council, please deliver or mail them to the City Clerk at 201 N. Lassen St., Willows, CA 95988, or email [email protected].

1. CALL TO ORDER 6:00 PM

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CHANGES TO THE AGENDA

5. PRESENTATION
a. Business Support and Outreach
Recommended Action: Receive presentation on Business Support and Outreach and provide feedback and direction.

Contact: Contact: Marti Brown, City Manager, [email protected]

6. PUBLIC COMMENT & CONSENT CALENDAR FORUM
All items on the Consent Calendar are considered routine and may be approved with a single vote unless removed for separate discussion by the Council or City Manager. Individuals wishing to speak on Consent items or matters not on the agenda are asked to complete a Speaker Card and submit it to the City Clerk. All remarks shall be directed to the Mayor and Councilmembers and are limited to three minutes. By law, the Council cannot discuss or take action on items not listed on the posted agenda. a. Register Approval
Recommended Action: Approve general checking, payroll, and direct deposit check registers.

Contact: Joei Harrison, Finance Director, [email protected] b. Minutes Approval
Recommended Action: Approve the January 13, 2026, meeting minutes.

Contact: Karleen Price, City Clerk, [email protected]

c. Public Employees’ Medical and Hospital Care Act (PEMHCA) Health Insurance Contributions for Two City of Willows Retirees and Their Spouses
Recommended Action: Adopt Resolution XX-2026 (Attachment 1) reaffirming and memorializing the continued retiree Health Insurance contributions pursuant to the Public Employees’ Medical and Hospital Care Act (PEMHCA) for City of Willows retirees Michael Mistrot (retired City Manager/City Attorney), Linda Mistrot (spouse), Leroy Robinette (retired Police Sargeant), and Barbara Robinette (spouse).

Contact: Marti Brown, City Manager: [email protected] d. 2024-25 Sewer Rehabilitation Project
Recommended Action: Approve Resolution XX-2026 (Attachment 1) accepting the improvements associated with the 2024-25 Sewer Rehabilitation Project and authorizing the filing of the Project’s Notice of Completion (Attachment 2).

Contact: Joe Bettencourt, Community Development & Services Director, [email protected]
e. Glenn-Colusa Irrigation District (GCID) Landowner Petition Recommended Action: Adopt Resolution XX-2026 (Attachment 1) authorizing the conveyance of Private Lateral 26-2b and grant an exclusive easement to the Glenn-Colusa Irrigation District and authorize the City Manager or her designee to sign the Landowner Petition (Attachment 2) and to execute all documents necessary to effectuate GCID’s assumption of operation and maintenance responsibility.

Contact: Marti Brown, City Manager: [email protected]

7. PUBLIC HEARING
All matters in this section of the agenda are formal public hearings and will be acted on individually. Individuals wishing to speak on these items are asked to complete a Speaker Card and submit it to the City Clerk. Comments should be directed to the Mayor and Councilmembers and are limited to three minutes. If you have any documentation that you would like distributed to the Council, please give it to the City Clerk for distribution. a. 2025 Community Development Block Grant (CDBG) – Sidewalk Rehabilitation Project Recommended Action: Conduct a public hearing on the 2025 Community Development Block Grant (CDBG) application for the Sidewalk Rehabilitation Project, and adopt resolutions authorizing the Mayor to submit the application and execute the Standard Agreement and all related documents, including any amendments, with the California Department of Housing and Community Development (HCD).

Contact: Joe Bettencourt, Community Development & Services Director, [email protected]

8. DISCUSSION & ACTION CALENDAR
All matters on the Discussion & Action calendar will be discussed and acted on individually. Individuals wishing to speak on these items are asked to complete a speaker card and submit it to the City Clerk. Comments should be directed to the Mayor and Councilmembers and are limited to three minutes. By law, the Council cannot discuss or take action on items not listed on the posted agenda.

a. Finance & Measure I Committee (FMIOC) Update
Recommended Action: Receive a verbal update on the outcome of the January 20, 2026, FMIOC meeting from Committee Members Thomas and Busby.

Contact: Marti Brown, City Manager: [email protected] b. Finance & Measure I Oversight Committee Meetings & Membership Guidelines Recommended Action: To review and discuss future meeting topics and membership options for the Finance & Measure I Oversight Committee (FMIOC) and direct staff accordingly.

Contact: Marti Brown, City Manager: [email protected]

9. COMMENTS & REPORTS
a. Council Correspondence
b. City Council Comments & Reports
c. City Manager’s Report

10. CLOSED SESSION
Pursuant to Government Code Sections §54954.3, the public will have an opportunity to directly address the legislative body on the item below prior to the Council convening into closed session.

Public Comments are generally restricted to three minutes. a. Public Employee Performance Evaluation (§ 54957)
Title: City Attorney
b. Public Employee Performance Evaluation (§ 54957)
Title: City Manager

11. ADJOURNMENT
This agenda was posted on January 16, 2026.
______________________________
Karleen Price, City Clerk
A complete agenda packet, including staff reports and back-up information, is available for public inspection during normal work hours at City Hall at 201 North Lassen Street in Willows or on the City’s website at www.cityofwillows.org. In compliance with the Americans with Disabilities Act, the City of Willows will make available to members of the public any special assistance necessary to participate in this meeting. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132). The public should contact the City Clerk’s office at (530) 934-7041 to make such a request.

Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

The City of Willows is an Equal Opportunity Provider.

PRESENTATION

BUSINESS

SUPPORT &

OUTREACH
JANUARY 27, 2026

CITY COUNCIL MEETING
BASED ON DECEMBER 16, 2025, STAFF MEETING WITH THE

CITY MANAGER, COMMUNITY DEVELOPMENT & SERVICES
DIRECTOR, CITY ENGINEER, AND CITY PLANNER.

Agenda Item #5a

AGENDA
 Introduction: Overview of Council’s Strategic Priority  Purpose, Why It Matters, and Potential Initiatives
 Potential Initiatives - Details
 Comments & Discussion

COUNCIL PRIORITY #2

ECONOMIC

DEVELOPMENT
GOAL 1:

DEVELOP A STRATEGY

TO OFFER CLEAR

METHODOLOGY FOR

BUSINESS SUPPORT
AND OUTREACH.

PURPOSE:

To establish a clear strategy for attracting, supporting, and retaining businesses in Willows
WHY IT MATTERS:

Businesses often struggle to navigate local processes without clear support. A designated point of contact and visible support center would help position Willows as a welcoming, business-friendly city, increase private investment, and create jobs.

POSSIBLE INITIATIVES IDENTIFIED:
 Designate a staff member focused on economic development and business liaison responsibilities.
 Launch a business resource center (online and/or physical) with permitting guidance, licensing support, and access to regional sources.
 Offer pre-development meetings with prospective applicants that include the City Manager, CD&S Director, and Planning.

POTENTIAL INITIATIVES
 Dedicated Staff Person to Focus on Economic Development:
o Currently, there is no existing employee who could absorb the duties of a dedicated point of contact for economic
development and business.
o There is also insufficient counter contact and phone calls with business owners and investors to warrant a dedicated employee unless the duties of the new position were expanded
considerably.
o A new economic development position would need to be
created to take on these duties, as well as actively recruit new business and investment to the City of Willows.

POTENTIAL INITIATIVES
 Duties of New Dedicated Staff Person to Focus on Economic Development (Cont.):
o Oversee online and in person business concierge and support services. o Actively recruit business and investment that is consistent with the Council’s Priorities and Goals.
o Liaison with the Chamber of Commerce, become a Board Member, and assist with business services (e.g., technical support, Welcome Wagon). o Develop and oversee property improvement incentive program (e.g., commercial façade grants).
o Capacity building such as technical assistance and mentorship program to small businesses.

POTENTIAL INITIATIVES
 Duties of New Dedicated Staff Person to Focus on Economic Development (Cont.):
o Develop community profile, commercial database of available properties and economic development web page.
o Market data and information about the city.
o Develop a two-year implementation plan and strategy to execute. o Develop and manage programs and events that incentivize and promote business (e.g., farmer’s market, infrastructure improvements, BID-style services).

POTENTIAL INITIATIVES
 Online Business Resource Center:
o Develop and post online “Frequently Asked Questions” (FAQs) for Planning, Engineering, and Building by topic (e.g., encroachment permits, building permits, Accessory Dwelling Units, solar panels), as well as FAQs about business licenses.
o Increase electronic engagement and posting of electronic forms, including:
o Update applications and forms and post them on the city’s website. o Research the use of other user-friendly software that could interact with the city’s website and provide an easy-to-understand portal for applicants. o Create and post visual images explaining the permitting process (e.g., flowcharts, graphics).
o Instituted designated office hours and dedicated office for applicants to meet remotely via Zoom or by phone with the City Planner to discuss potential projects and answer questions. However, over the past 15 months since its establishment, this service has rarely been used by the public.

POTENTIAL INITIATIVES
 Pre-Development Meetings:
o Offer and market pre-development meetings more prominently on the city’s website.
o Designate a schedule date and time every two weeks when pre-development meetings are available.
o Require pre-development meetings for specific types of projects (e.g., based on project budget, size and type).

THANK YOU!

COMMENTS,

QUESTIONS &

DISCUSSION

PUBLIC COMMENT

1/21/2026 10:33:10 AM Page 1 of 3
Payment Register
City of Willows APPKT00543 - CHECK RUN 1-7-26
01 - Vendor Set 01
Bank: Gen Chk - General Checking
2540
Vendor Number

KANAPA Y, LLC
Total Vendor Amount
6,478.24
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56320 01/07/2026 6,478.24
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1063 CATERING - 140th CITY BIRTHDAY CELEBRATION 01/07/2026 01/07/2026 0.00 6,478.24 2541
Vendor Number

MAYRA ORTEGA
Total Vendor Amount
400.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56321 01/07/2026 400.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 010726MO PHOTO BOOTH - 140th CITY BIRTHDAY CELEBRATION 01/07/2026 01/07/2026 0.00 400.00 2542
Vendor Number

REBECCA CONTHRAN-SMITH
Total Vendor Amount
1,233.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56322 01/07/2026 1,233.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 010726OFF CARRIAGE RIDES - 140th CITY BIRTHDAY CELEBRATION 01/07/2026 01/07/2026 0.00 1,233.00 2066
Vendor Number

SECRETARY OF STATE
Total Vendor Amount

40.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56323 01/07/2026 40.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1287358 NOTARY EXAM SESSION 121583-1/10/26-KARLEEN PRICE 01/07/2026 01/07/2026 0.00 40.00 Agenda Item #6a

Payment Register APPKT00543 - CHECK RUN 1-7-26
1/21/2026 10:33:10 AM Page 2 of 3
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Gen Chk Check 4 4 0.00 8,151.24
Packet Totals: 4 4 0.00 8,151.24

Payment Register APPKT00543 - CHECK RUN 1-7-26
1/21/2026 10:33:10 AM Page 3 of 3
Cash Fund Summary
Fund Name Amount
999 CASH CLEARING -8,151.24
Packet Totals: -8,151.24

1/20/2026 12:48:04 PM Page 1 of 9
Payment Register
City of Willows APPKT00547 - CHECK RUN 1-16-25
-
Bank: Gen Chk - General Checking
Vendor Number
**Void**
Total Vendor Amount

0.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount **Void Check 56357 01/16/2026 0.00
**Void Check 56358 01/16/2026 0.00
**Void Check 56359 01/16/2026 0.00
1014
Vendor Number
ACCESS
Total Vendor Amount
103.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56330 01/16/2026 103.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 11978474 JANUARY 2026 SHREDDING SERVICE - CW 01/13/2026 01/13/2026 0.00 103.25 1019
Vendor Number

ACME RIGGING & SUPPLY COM
Total Vendor Amount
540.46
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56331 01/16/2026 540.46
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 349670 GUTTERBROOM WIRE - STREET SWEEPER - PW 01/14/2026 01/14/2026 0.00 540.46 1023
Vendor Number

ADAMS ASHBY GROUP INC
Total Vendor Amount
3,400.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56332 01/16/2026 3,400.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 7462 LONG TERM MONITORING - 2026 AUDIT PERIOD 01/16/2026 01/16/2026 0.00 3,400.00 1068
Vendor Number

ANDY HEATH FINANCIAL SERV
Total Vendor Amount
2,475.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56333 01/16/2026 2,475.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 26-01 FINANCIAL CONSULTING 12-2-25 TO 1-12-26 - FIN 01/13/2026 01/13/2026 0.00 2,475.00 1193
Vendor Number

CALIFORNIA BUILDING STAND
Total Vendor Amount

43.20 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56334 01/16/2026 43.20
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 011626BSASRF OCTOBER - DECEMBER 2025 BSASRF FEES - BUILD 01/14/2026 01/14/2026 0.00 43.20 1261
Vendor Number

COMCAST CABLE
Total Vendor Amount
433.93
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56335 01/16/2026 433.93
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8155600290115941-122425 SERVICE TO 1-28-26 - CIVIC CENTER 01/14/2026 01/14/2026 0.00 280.77 8155600290116196-121425 SERVICE TO 1-18-26 - FIRE 01/14/2026 01/14/2026 0.00 153.16

Payment Register APPKT00547 - CHECK RUN 1-16-25
1/20/2026 12:48:04 PM Page 2 of 9
1278
Vendor Number

CORNING FORD
Total Vendor Amount
2,233.86
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56336 01/16/2026 2,233.86
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 66835 MANIFOLD - UTILITY #8 - FIRE 01/14/2026 01/14/2026 0.00 946.76 66893 WIRE ASY - UTILITY #8 - FIRE 01/14/2026 01/14/2026 0.00 144.50 67085 KIT TO HARRIS TRUCK - VEHICLE #20 - PW 01/14/2026 01/14/2026 0.00 1,142.60 1277
Vendor Number

CORNING LUMBER WILLOWS
Total Vendor Amount

24.36 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56337 01/16/2026 24.36
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2601-166079 QUIKRETE READY MIX - PW 01/15/2026 01/15/2026 0.00 24.36 1334
Vendor Number
DEPT. OF CONSERVATION
Total Vendor Amount

5.27 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56338 01/16/2026 5.27
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 011626SMIF OCTOBER - DECEMBER 2025 - SMIF FEES - ENG 01/14/2026 01/14/2026 0.00 5.27 1463
Vendor Number

GANDY & STALEY OIL CO
Total Vendor Amount
4,298.78
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56339 01/16/2026 4,298.78
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 144729 40' CONTAINER - LIBRARY ROOF PROJECT 01/14/2026 01/14/2026 0.00 144.79 144740 PICK UP OF 40' CONTAINER - LIBRARY ROOF PROJECT 01/14/2026 01/14/2026 0.00 145.00 232977 FUEL - PUBLIC WORKS & SEWER 01/14/2026 01/14/2026 0.00 1,016.08 232978 FUEL - PUBLIC WORKS & SEWER 01/14/2026 01/14/2026 0.00 419.36 233260 FUEL - PUBLIC WORKS & SEWER 01/14/2026 01/14/2026 0.00 1,542.86 233261 FUEL - PUBLIC WORKS & SEWER 01/14/2026 01/14/2026 0.00 353.38 87140-123125 FUEL - FIRE 01/14/2026 01/14/2026 0.00 677.31 2534
Vendor Number

GEOCON CONSULTANTS, INC
Total Vendor Amount
460.79
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56340 01/16/2026 460.79
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 225110343 ROOF MATERIAL TESTING - CITY HALL - LIB ROOF PJT 01/14/2026 01/14/2026 0.00 460.79 2432
Vendor Number

IMPERIAL COUNTY OFFICE OF EDUCATION
Total Vendor Amount
2,432.16
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56341 01/16/2026 2,432.16
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV26-00389 FY26 Q1 MRC BILLING - Q1BILLING JULY-SEPT 2025-LIB 01/14/2026 01/14/2026 0.00 2,432.16 1566
Vendor Number

INFRAMARK LLC
Total Vendor Amount
56,934.14
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56342 01/16/2026 56,934.14
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 166534 JANUAR 2026 SERVICE - SEWER 01/15/2026 01/15/2026 0.00 56,934.14

Payment Register APPKT00547 - CHECK RUN 1-16-25
1/20/2026 12:48:04 PM Page 3 of 9
1606
Vendor Number

JEREMY'S PEST STOMPERS
Total Vendor Amount

45.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56343 01/16/2026 45.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 18266 JANUARY 2026 SERVICE - FIRE 01/14/2026 01/14/2026 0.00 45.00 2381
Vendor Number

JOANNE MOORE
Total Vendor Amount
1,800.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56344 01/16/2026 1,800.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 011626JM FINANCIAL CONSULTING THROUGH 1-16-26 - FIN 01/16/2026 01/16/2026 0.00 1,800.00 1670
Vendor Number

L & T TOWING
Total Vendor Amount
625.74
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56345 01/16/2026 625.74
Payable Number Description Payable Date Due Date Discount Amount Payable Amount #26-58182 TOW FEE - CODE ENF -ST-2T 2025 F-450 DUALLY - FIRE 01/14/2026 01/14/2026 0.00 300.00 63696 EXHAUST/DOC & DPF CLEANING - DUMP TRUCK #12 - PW 01/14/2026 01/14/2026 0.00 325.74 1689
Vendor Number
LEAGUE OF CA. CITIES
Total Vendor Amount
5,135.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56346 01/16/2026 5,135.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV-45349-Z8Y2C3 MEMBERSHIP DUES FOR 2026 CALENDAR YEAR - CM 01/14/2026 01/14/2026 0.00 5,135.00 1710
Vendor Number

LIFE ASSIST
Total Vendor Amount
181.61
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56347 01/16/2026 181.61
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2017280 DEFIB ELECTRODES, ADULT - SUPPLIES - FIRE 01/14/2026 01/14/2026 0.00 181.61 1760
Vendor Number

MATSON & ISOM TECHNOLOGY
Total Vendor Amount
9,912.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56348 01/16/2026 9,912.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 101135 DECEMBER 2025 IT SERVICE - CW 01/14/2026 01/14/2026 0.00 4,873.00 101479 JANUARY 2026 IT SERVICE - CW 01/14/2026 01/14/2026 0.00 5,039.00 1792
Vendor Number

MJB WELDING SUPPLY, INC
Total Vendor Amount

50.84 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56349 01/16/2026 50.84
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0001553702 ACETYLENE CYL RENTAL - SHOP SUPPLIES - PW 01/14/2026 01/14/2026 0.00 50.84 2389
Vendor Number

N & S TRACTOR
Total Vendor Amount
455.38
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56350 01/16/2026 455.38
Payable Number Description Payable Date Due Date Discount Amount Payable Amount IW61147 EDGE CUT, PLOW BOLT & NUT - CASE & BACKHOE #14-PW01/16/2026 01/16/2026 0.00 455.38

Payment Register APPKT00547 - CHECK RUN 1-16-25
1/20/2026 12:48:04 PM Page 4 of 9
2312
Vendor Number

NAPA AUTO PARTS
Total Vendor Amount
523.83
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56351 01/16/2026 523.83
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 718965 ADHESIVE & GAUGE - E #2 - FIRE 01/15/2026 01/15/2026 0.00 101.12 719391 COUPLER LOCK - MUD & DEBRIS - PW 01/15/2026 01/15/2026 0.00 60.78 719539 BATTERY, OIL FILTER & CAPSULES - # 40 - PUMP - PW 01/15/2026 01/15/2026 0.00 255.65 719664 FULTER & BULB RETAINER - # 40 - PUMP - PW 01/15/2026 01/15/2026 0.00 85.35 719673 FUEL FILTER - # 40 - PUMP - PW 01/15/2026 01/15/2026 0.00 20.93 1864
Vendor Number

O'REILLY AUTO PARTS
Total Vendor Amount

70.45 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56352 01/16/2026 70.45
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4878-108640 DEF & BRAKE CLEANER - PW 01/14/2026 01/14/2026 0.00 70.45 1896
Vendor Number

PAPE' MACHINERY JOHN DEERE
Total Vendor Amount
2,611.87
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56353 01/16/2026 2,611.87
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 773127 NEW PUMP - JD 1600TU - PW 01/15/2026 01/15/2026 0.00 2,611.87 2475
Vendor Number

PAXTON FAMILY INSPECTION SERVICES
Total Vendor Amount
5,875.70
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56354 01/16/2026 5,875.70
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 25029 DECEMBER 2025 BUILD, PLAN, INSP, CODE ENF & MI 01/15/2026 01/15/2026 0.00 5,875.70 1143
Vendor Number

PEDRO BOBADILLA
Total Vendor Amount
576.92
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56355 01/16/2026 576.92
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 011626PB RECREATIONAL SERVICE 1-3-26 TO 1-16-26 - REC 01/15/2026 01/15/2026 0.00 576.92 1917
Vendor Number
PG & E
Total Vendor Amount
12,382.18
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56356 01/16/2026 12,382.18
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 0939281537-0-12312025 SERVICE TO 12-23-25 01/15/2026 01/15/2026 0.00 12,314.46 1773553795-7-01022026 SERVICE TO 1-2-26 01/15/2026 01/15/2026 0.00 67.72 2332
Vendor Number

PRENTICE LONG, PC
Total Vendor Amount
9,165.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56360 01/16/2026 9,165.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8241 SERVICES RENDERED THROUGH 12-26-25 - CA 01/15/2026 01/15/2026 0.00 9,165.00 1978
Vendor Number

REGIONAL GOVERNMENT SERVI
Total Vendor Amount
503.31
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56361 01/16/2026 503.31
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 20497 NOVEMBER 2025-PERSONNEL RULES, STIPENDS & PJT STAT01/15/2026 01/15/2026 0.00 503.31

Payment Register APPKT00547 - CHECK RUN 1-16-25
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2041
Vendor Number

SACRAMENTO VALLEY MIRROR
Total Vendor Amount
239.20
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56362 01/16/2026 239.20
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4187 LEGAL AD - MUNI CODE & 2025 CA BUILD CODE 12-19 01/15/2026 01/15/2026 0.00 239.20 2079
Vendor Number
SIGNCO
Total Vendor Amount
168.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56363 01/16/2026 168.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 011626S STAKE SIGN & BANNER - CITY BIRTHDAY CELEBRATION 01/15/2026 01/15/2026 0.00 168.56 2526
Vendor Number

SITE WORK SOLUTIONS
Total Vendor Amount
498,077.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56364 01/16/2026 498,077.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount WF25-26SRP-2 FY 2024-25 SEWER REHAB PROJECT - PAYMENT #2 01/15/2026 01/15/2026 0.00 498,077.75 2380
Vendor Number

STATE WATER RESOURCES CONTROL BOARD
Total Vendor Amount
1,723.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56365 01/16/2026 1,723.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SW-0337166 ANNUAL PERMIT FEE 2026 - WWTP - SEWER 01/15/2026 01/15/2026 0.00 1,723.00 2543
Vendor Number

STRADLING YOCCA CARLSON & RAUTH LLP
Total Vendor Amount
2,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56366 01/16/2026 2,000.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 202122-0001-2938 LEGAL SERV - BOND ENDING - 2019 LEASE FINANCING 01/16/2026 01/16/2026 0.00 2,000.00 2334
Vendor Number

STREAM IT NETWORKS LLC
Total Vendor Amount

85.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56367 01/16/2026 85.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2026-01000054 JANUARY 2026 INTERNET - PUBLIC WORKS 01/15/2026 01/15/2026 0.00 85.00 2133
Vendor Number

SUNRISE ENVIRONMENTAL
Total Vendor Amount
1,029.27
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56368 01/16/2026 1,029.27
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 158348 SOLVENT - SEWER 01/15/2026 01/15/2026 0.00 1,029.27 2509
Vendor Number

TAPCO SAFE TRAVELS
Total Vendor Amount
6,434.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56369 01/16/2026 6,434.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount C118551-01142026 BLINKING STOP SIGNS W/LED - STREETS 01/15/2026 01/15/2026 0.00 6,434.56

Payment Register APPKT00547 - CHECK RUN 1-16-25
1/20/2026 12:48:04 PM Page 6 of 9
2172
Vendor Number

THOMAS HYDRAULIC AND
Total Vendor Amount
734.82
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56370 01/16/2026 734.82
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 33057 PARTS - E #2 - FIRE 01/15/2026 01/15/2026 0.00 734.82 1798
Vendor Number

UBEO WEST, LLC
Total Vendor Amount
398.36
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56371 01/16/2026 398.36
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 572030823 PRINTER USEAGE 12-20-25 TO 1-20-26 & OVERAGES - CW 01/15/2026 01/15/2026 0.00 398.36 2544
Vendor Number

VE SOLUTIONS INC
Total Vendor Amount
3,900.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56372 01/16/2026 3,900.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 7749 STRUCTURAL ENGINEER-WWTP INCESTIG-PHASE 1-SEWER01/16/2026 01/16/2026 0.00 3,900.00 2248
Vendor Number

VERIZON WIRELESS
Total Vendor Amount
428.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56373 01/16/2026 428.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 6132030880 SERVICE 11-21-25 TO 12-26-25 - CW 01/15/2026 01/15/2026 0.00 428.75 2433
Vendor Number
VESTIS
Total Vendor Amount
317.24
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56374 01/16/2026 317.24
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5067045463 UNIFORM SERVICE - PUBLIC WORKS 01/15/2026 01/15/2026 0.00 158.62 5067050680 UNIFORM SERVICE - PUBLIC WORKS 01/15/2026 01/15/2026 0.00 158.62 2295
Vendor Number

WILLOWS ACE HARDWARE
Total Vendor Amount
368.51
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56375 01/16/2026 368.51
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 132421 SCREWS - CONEX BOX - FIRE 01/16/2026 01/16/2026 0.00 19.02 132575 STORAGE TOTE - PARK BATHROOMS - PW 01/16/2026 01/16/2026 0.00 19.55 132718 WIRE - SHOP - PW 01/16/2026 01/16/2026 0.00 10.85 132753 SUPPLIES - LIBRARY PHONE LINES - CC 01/15/2026 01/15/2026 0.00 122.39 132756 EXTENSION CORD - LIBRARY PHONE LINE - CC 01/16/2026 01/16/2026 0.00 9.78 132759 SUPPLIES - LIBRARY PHONE LINE - CC 01/16/2026 01/16/2026 0.00 23.90 132760 SUPPLIES - LIBRARY PHONE LINE - CC 01/16/2026 01/16/2026 0.00 16.28 132778 PADLOCKS - CONEX & NARC BOX - FIRE 01/16/2026 01/16/2026 0.00 59.79 132822 PAPER TOWELS - PARK SUPPLIES - PW 01/16/2026 01/16/2026 0.00 15.21 132975 ROPE GARAGE SUPPLIES - CC 01/16/2026 01/16/2026 0.00 10.86 132984 PADLOCK - SUPPLIES - PW 01/16/2026 01/16/2026 0.00 25.00 133001 HEX BIT SOCKET - STREET SIGNS - PW 01/16/2026 01/16/2026 0.00 35.88 2308
Vendor Number

WILLOWS AUTOMOTIVE
Total Vendor Amount
313.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56376 01/16/2026 313.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount RO#94586 SMOG - 2005 FORD F-350 #6 - PW 01/16/2026 01/16/2026 0.00 56.75 RO#94592 SMOG - 2006 CHEVY #2 - PW 01/16/2026 01/16/2026 0.00 56.75 RO#94593 SMOG - 2011 FORD RANGER #3 - PW 01/16/2026 01/16/2026 0.00 56.75

Payment Register APPKT00547 - CHECK RUN 1-16-25
1/20/2026 12:48:04 PM Page 7 of 9
RO#94596 SMOG - 2008 FOR F-250 SDK #5 - PW 01/16/2026 01/16/2026 0.00 56.75 RO#94597 2011 FORD F-350 #20 - PW 01/16/2026 01/16/2026 0.00 86.75 2282
Vendor Number
WILLOWS HARDWARE, INC.

Total Vendor Amount

17.25 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56377 01/16/2026 17.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 371318 OFFICE KEYS - CC 01/15/2026 01/15/2026 0.00 17.25

Payment Register APPKT00547 - CHECK RUN 1-16-25
1/20/2026 12:48:04 PM Page 8 of 9
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Gen Chk Voided **Void Check 0 1 0.00 0.00
Gen Chk Check 30 24 0.00 538,680.39
Gen Chk Voided **Void Check 0 2 0.00 0.00
Gen Chk Check 47 21 0.00 100,855.66
Packet Totals: 77 48 0.00 639,536.05

Payment Register APPKT00547 - CHECK RUN 1-16-25
1/20/2026 12:48:04 PM Page 9 of 9
Cash Fund Summary
Fund Name Amount
999 CASH CLEARING -639,536.05
Packet Totals: -639,536.05

1/20/2026 12:39:28 PM Page 1 of 4
Payment Register
City of Willows APPKT00546 - JANUARY 2026 PAYROLL MONTLY VENDORS -
Bank: Gen Chk - General Checking
Vendor Number
**Void**
Total Vendor Amount

0.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount **Void Check 56326 01/16/2026 0.00
1029
Vendor Number

AFLAC- FLEX ONE
Total Vendor Amount
769.90
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56324 01/16/2026 769.90
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001557 AFLAC DENTAL 01/02/2026 01/31/2026 0.00 84.90 INV0001558 AFLAC CANCER 01/02/2026 01/31/2026 0.00 113.63 INV0001559 AFLAC ACCIDENT 01/02/2026 01/02/2026 0.00 114.34 INV0001560 AFLAC STD 01/02/2026 01/31/2026 0.00 17.90
INV0001561 AFLAC EVENT/CRITICAL 01/02/2026 01/31/2026 0.00 54.18 INV0001586 AFLAC DENTAL 01/16/2026 01/31/2026 0.00 84.90 INV0001587 AFLAC CANCER 01/16/2026 01/31/2026 0.00 113.63 INV0001588 AFLAC ACCIDENT 01/16/2026 01/16/2026 0.00 114.34 INV0001589 AFLAC STD 01/16/2026 01/31/2026 0.00 17.90
INV0001590 AFLAC EVENT/CRITICAL 01/16/2026 01/31/2026 0.00 54.18 2527
Vendor Number

ANTHEM BLUE CROSS OF CALIFORNIA
Total Vendor Amount
20,396.59
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56325 01/16/2026 20,396.59
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001565 MEDICAL INSURANCE PREMIUM 01/02/2026 01/31/2026 0.00 415.13 INV0001566 MEDICAL INSURANCE PREMIUM 01/02/2026 01/31/2026 0.00 845.52 INV0001567 MEDICAL INSURANCE PREMIUM 01/02/2026 01/31/2026 0.00 1,019.93 INV0001568 MEDICAL INSURANCE PREMIUM 01/02/2026 01/31/2026 0.00 376.47 INV0001569 MEDICAL INSURANCE PREMIUM 01/02/2026 01/31/2026 0.00 634.67 INV0001570 MEDICAL INSURANCE PREMIUM 01/02/2026 01/31/2026 0.00 1,446.81 INV0001571 MEDICAL INSURANCE PREMIUM 01/02/2026 01/31/2026 0.00 515.34 INV0001572 MEDICAL INSURANCE PREMIUM 01/02/2026 01/31/2026 0.00 881.25 INV0001573 MEDICAL INSURANCE PREMIUM 01/02/2026 01/31/2026 0.00 1,914.52 INV0001574 MEDICAL INSURANCE PREMIUM 01/02/2026 01/31/2026 0.00 791.60 INV0001575 MEDICAL INSURANCE PREMIUM 01/02/2026 01/31/2026 0.00 498.57 INV0001576 MEDICAL INSURANCE PREMIUM 01/02/2026 01/31/2026 0.00 453.78 INV0001577 MEDICAL INSURANCE PREMIUM 01/02/2026 01/31/2026 0.00 404.73 INV0001594 MEDICAL INSURANCE PREMIUM 01/16/2026 01/31/2026 0.00 415.12 INV0001595 MEDICAL INSURANCE PREMIUM 01/16/2026 01/31/2026 0.00 845.52 INV0001596 MEDICAL INSURANCE PREMIUM 01/16/2026 01/31/2026 0.00 1,019.92 INV0001597 MEDICAL INSURANCE PREMIUM 01/16/2026 01/31/2026 0.00 376.47 INV0001598 MEDICAL INSURANCE PREMIUM 01/16/2026 01/31/2026 0.00 634.66 INV0001599 MEDICAL INSURANCE PREMIUM 01/16/2026 01/31/2026 0.00 1,446.80 INV0001600 MEDICAL INSURANCE PREMIUM 01/16/2026 01/31/2026 0.00 515.33 INV0001601 MEDICAL INSURANCE PREMIUM 01/16/2026 01/31/2026 0.00 881.25 INV0001602 MEDICAL INSURANCE PREMIUM 01/16/2026 01/31/2026 0.00 1,914.52 INV0001603 MEDICAL INSURANCE PREMIUM 01/16/2026 01/31/2026 0.00 791.60 INV0001604 MEDICAL INSURANCE PREMIUM 01/16/2026 01/31/2026 0.00 498.57 INV0001605 MEDICAL INSURANCE PREMIUM 01/16/2026 01/31/2026 0.00 453.78 INV0001606 MEDICAL INSURANCE PREMIUM 01/16/2026 01/31/2026 0.00 404.73

Payment Register APPKT00546 - JANUARY 2026 PAYROLL MONTLY VENDORS 1/20/2026 12:39:28 PM Page 2 of 4
1194
Vendor Number

CALIFORNIA STATE DISBURSE
Total Vendor Amount
162.92
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56327 01/16/2026 162.92
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001591 CHILD SUPPORT 01/16/2026 01/16/2026 0.00 162.92 1551
Vendor Number

HUMANA DENTAL/VISION
Total Vendor Amount
1,738.30
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56328 01/16/2026 1,738.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001563 DENTAL 01/02/2026 01/31/2026 0.00 407.75
INV0001564 DENTAL 01/02/2026 01/31/2026 0.00 372.99
INV0001579 VISION 01/02/2026 01/31/2026 0.00 51.70
INV0001580 VISION 01/02/2026 01/31/2026 0.00 36.78
INV0001592 DENTAL 01/16/2026 01/31/2026 0.00 407.70
INV0001593 DENTAL 01/16/2026 01/31/2026 0.00 372.90
INV0001608 VISION 01/16/2026 01/31/2026 0.00 51.70
INV0001609 VISION 01/16/2026 01/31/2026 0.00 36.78
2223
Vendor Number

UNITED PUBLIC EMPLOYEES A
Total Vendor Amount
218.07
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 56329 01/16/2026 218.07
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001607 UPEC DUES 01/16/2026 01/31/2026 0.00 218.07

Payment Register APPKT00546 - JANUARY 2026 PAYROLL MONTLY VENDORS 1/20/2026 12:39:28 PM Page 3 of 4
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Gen Chk Voided **Void Check 0 1 0.00 0.00
Gen Chk Check 46 5 0.00 23,285.78
Packet Totals: 46 6 0.00 23,285.78

Payment Register APPKT00546 - JANUARY 2026 PAYROLL MONTLY VENDORS 1/20/2026 12:39:28 PM Page 4 of 4
Cash Fund Summary
Fund Name Amount
999 CASH CLEARING -23,285.78
Packet Totals: -23,285.78

1/20/2026 12:31:07 PM Page 1 of 4
Payroll Check Register
City of Willows Checks
Pay Period: 12/29/2025-1/11/2026
Employee Employee # Check Type Date Amount Number
Packet: PYPKT00554 - PAY PERIOD 12-29-25 TO 1-11-26 PAY DATE 1-16-26 Payroll Set: Payroll Set 01 - 01
ARENDT, ANTHONY ARE01 Regular 01/16/2026 1,657.90 41049 BOWDEN, BRANDON BOW00 Regular 01/16/2026 2,423.70 41050 MILLEN, CHRISTOPHER MIL00 Regular 01/16/2026 2,731.60 41051 PERRY, HUNTER PER01 Regular 01/16/2026 1,728.51 41052
TAPIA, DOMINIC TAP00 Regular 01/16/2026 924.60 41053

1/20/2026 12:31:07 PM Page 2 of 4
Payroll Check Register
City of Willows Direct Deposits
Pay Period: 12/29/2025-1/11/2026
Employee Employee # Date Amount Number
Packet: PYPKT00554 - PAY PERIOD 12-29-25 TO 1-11-26 PAY DATE 1-16-26 Payroll Set: Payroll Set 01 - 01
BROWN, MARTHA BRO01 01/16/2026 3,949.45 1914
PRICE, KARLEEN PRI01 01/16/2026 1,751.20 1915
HAZLETT, ROBIN HAZ01 01/16/2026 1,587.40 1916
RICHARDSON, TARYN RIC00 01/16/2026 968.07 1917
RUSTENHOVEN, TARA L RUS01 01/16/2026 1,737.51 1918
GAMBOA, YADIRA GAM00 01/16/2026 440.46 1919
LUNA-SARINAS, CRISTINA LUN00 01/16/2026 476.33 1920
MYERS, KEVIN M MYE00 01/16/2026 440.25 1921
WATKINS, COLLEEN WAT00 01/16/2026 295.65 1922
WATSON, CHRISTINE WAT01 01/16/2026 2,667.32 1923
CONNELLY, WILLIAM CON00 01/16/2026 994.85 1924
ANGUS, RODERICK ROD01 01/16/2026 924.60 1925
CHAPMAN, JUSTIN CHA03 01/16/2026 2,796.41 1926
DANLEY, TIMOTHY DAN00 01/16/2026 975.30 1927
ENOS, KYLE ENO00 01/16/2026 652.09 1928
FUENTES, JAIME FUE01 01/16/2026 4,538.83 1929
LOMBARD, TYLER JOSEPH LOM00 01/16/2026 5,097.05 1930
LOPEZ, JOSE LOP02 01/16/2026 2,519.85 1931
RAKESTRAW, SHANE RAK00 01/16/2026 975.30 1932
MINGS, MICHAEL E MIN00 01/16/2026 1,278.75 1933
RANDOLPH, MATTHEW RAN01 01/16/2026 1,368.42 1934
REED, JOSHUA REE00 01/16/2026 1,591.34 1935
VASQUEZ, PEDRO CEASAR VAS01 01/16/2026 1,622.25 1936
ZOLLER-HARRIS, TRAVIS ZOL00 01/16/2026 2,061.62 1937
BETTENCOURT, JOSEPH BET01 01/16/2026 3,635.20 1938
MONCK, NATHANIAL T MON00 01/16/2026 7,493.79 1939
PFYL, NATISA N PFY00 01/16/2026 1,880.05 1940

1/20/2026 12:31:07 PM Page 3 of 4
Payroll Check Register
City of Willows Employee Pay Summary
Pay Period: 12/29/2025-1/11/2026
Packet: PYPKT00554 - PAY PERIOD 12-29-25 TO 1-11-26 PAY DATE 1-16-26 Payroll Set: Payroll Set 01 - 01
Employee Employee # Payment Date Number Earnings Deductions Taxes Net ANGUS, RODERICK ROD01 01/16/2026 1925 1,079.28 0.00 154.68 924.60 ARENDT, ANTHONY ARE01 01/16/2026 41049 2,061.36 0.00 403.46 1,657.90 BETTENCOURT, JOSEPH BET01 01/16/2026 1938 4,952.09 396.17 920.72 3,635.20 BOWDEN, BRANDON BOW00 01/16/2026 41050 3,237.84 0.00 814.14 2,423.70 BROWN, MARTHA BRO01 01/16/2026 1914 6,513.46 912.03 1,651.98 3,949.45 CHAPMAN, JUSTIN CHA03 01/16/2026 1926 3,237.84 0.00 441.43 2,796.41 CONNELLY, WILLIAM CON00 01/16/2026 1924 1,170.00 0.00 175.15 994.85 DANLEY, TIMOTHY DAN00 01/16/2026 1927 1,079.28 0.00 103.98 975.30 ENOS, KYLE ENO00 01/16/2026 1928 1,159.20 417.38 89.73 652.09 FUENTES, JAIME FUE01 01/16/2026 1929 6,161.37 568.43 1,054.11 4,538.83 GAMBOA, YADIRA GAM00 01/16/2026 1919 504.00 0.00 63.54 440.46 HAZLETT, ROBIN HAZ01 01/16/2026 1916 1,997.60 242.98 167.22 1,587.40 LOMBARD, TYLER JOSEPH LOM00 01/16/2026 1930 7,616.48 925.40 1,594.03 5,097.05 LOPEZ, JOSE LOP02 01/16/2026 1931 3,237.84 0.00 717.99 2,519.85 LUNA-SARINAS, CRISTINA LUN00 01/16/2026 1920 522.00 0.00 45.67 476.33 MILLEN, CHRISTOPHER MIL00 01/16/2026 41051 3,237.84 0.00 506.24 2,731.60 MINGS, MICHAEL E MIN00 01/16/2026 1933 2,086.40 509.87 297.78 1,278.75 MONCK, NATHANIAL T MON00 01/16/2026 1939 13,273.02 765.10 5,014.13 7,493.79 MYERS, KEVIN M MYE00 01/16/2026 1921 486.00 0.00 45.75 440.25 PERRY, HUNTER PER01 01/16/2026 41052 2,158.56 0.00 430.05 1,728.51 PFYL, NATISA N PFY00 01/16/2026 1940 3,191.35 712.93 598.37 1,880.05 PRICE, KARLEEN PRI01 01/16/2026 1915 2,447.53 266.48 429.85 1,751.20 RAKESTRAW, SHANE RAK00 01/16/2026 1932 1,079.28 0.00 103.98 975.30 RANDOLPH, MATTHEW RAN01 01/16/2026 1934 1,937.60 244.56 324.62 1,368.42 REED, JOSHUA REE00 01/16/2026 1935 2,228.24 419.40 217.50 1,591.34 RICHARDSON, TARYN RIC00 01/16/2026 1917 1,135.26 0.00 167.19 968.07 RUSTENHOVEN, TARA L RUS01 01/16/2026 1918 2,406.90 294.16 375.23 1,737.51 TAPIA, DOMINIC TAP00 01/16/2026 41053 1,079.28 0.00 154.68 924.60 VASQUEZ, PEDRO CEASAR VAS01 01/16/2026 1936 2,333.40 409.86 301.29 1,622.25 WATKINS, COLLEEN WAT00 01/16/2026 1922 324.00 0.00 28.35 295.65 WATSON, CHRISTINE WAT01 01/16/2026 1923 4,007.20 310.56 1,029.32 2,667.32 ZOLLER-HARRIS, TRAVIS ZOL00 01/16/2026 1937 2,745.60 267.09 416.89 2,061.62 Totals: 90,687.10 7,662.40 18,839.05 64,185.65

1/20/2026 12:31:07 PM Page 4 of 4
Payroll Check Register
City of Willows Report Summary
Pay Period: 12/29/2025-1/11/2026
Packet: PYPKT00554 - PAY PERIOD 12-29-25 TO 1-11-26 PAY DATE 1-16-26 Payroll Set: Payroll Set 01 - 01
Type
5 Count
0 9,466.31

0.00 Regular Checks
Manual Checks
0 0.00
0 0.00
Amount
27 54,719.34
Total 32 64,185.65
Reversals
Voided Checks
Direct Deposits

City Council
Evan Hutson, Mayor
Rick Thomas, Vice Mayor
Matt Busby, Council Member
Gary Hansen, Council Member
Lorri Pride, Council Member
City Manager
Marti Brown
City Clerk
Karleen Price
Willows City Council
Regular Meeting
Action Minutes
January 13, 2026
Willows City Hall
5:30 PM
201 North Lassen Street
Willows, CA 95988
(530) 934-7041

1. CALL TO ORDER – 5:30 PM

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Councilmembers Present: Mayor Hutson, Vice Mayor Thomas, Councilmember Busby, Councilmembers Hansen, Councilmember Pride
Councilmembers Absent: None

4. CHANGES TO THE AGENDA

5. CLOSED SESSION – 5:32 PM
a. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov Code §54957) Title: City Attorney
Report Out: Evaluation Held.
b. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov Code §54956.8) Property: 145 N Lassen Street, Willows, CA
Agency negotiator: Marti Brown, City Manager
Negotiating parties: Bonnie Pavlovich
Under negotiation: Price and Terms of Payment
Report Out: Council has approved a purchase agreement for this property with an amendment that the sale shall be consummated within 30 days.

6. INTRODUCTIONS - 6:00 PM
a. Introductions – City Manager Marti Brown introduced the new Finance Director, Joei Harrison, and City Attorney, Gretchen Stuhr.

7. PUBLIC COMMENT & CONSENT CALENDAR FORUM
a. Register Approval
Action: Approved general checking, payroll, and direct deposit check registers.

Agenda Item #6b

2 b. Minutes Approval
Action: Approved the December 9, 2025, meeting minutes. c. Sale of City-Owned Real Property - 145 North Lassen Street Action: Adopted Resolution 01-2026 authorizing the sale of City-owned real property located at 145 North Lassen Street, Willows, California (APN 002-101-006-000), to Bonnie Pavlovich for a purchase price of $231,500, subject to the terms and conditions of the amended Purchase and Sale Agreement.
d. Volunteer Firefighter Assistance Grant
Action: Adopted Resolution 02-2026 authorizing the City Manager, or her designee, to sign and accept $8,350 of grant funding through CAL FIRE’s Volunteer Firefighter Assistance (VFA) Grant. e. Planning Commission Appointment
Action: Re-appointed Sherry Brott to the Willows Planning Commission for the term ending December 31, 2029.
f. Wastewater Treatment Plant - Filter Crack Repair Structural Specifications and Plans Action: Authorized the City Manager, or her designee, to execute an amendment to the city’s contract with VE Solutions in an amount not to exceed $5,400 of sewer bond funds.

Motion to approve items #7a, 7b, 7c, 7d, 7e, 7f, with an amendment to item 7c that it will close within 30 days.

Moved/Seconded: Councilmember Pride/Councilmember Busby Yes: Mayor Hutson, Vice Mayor Thomas, Councilmember Busby, Hansen, and Pride No: None

Absent: None

8. PUBLIC HEARING
a. 2025 California Fire Code and Willows Municipal Code Chapter 15.15 Amendment Action: Adopted Ordinance 767-2026 entitled “AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF WILLOWS, REPEALING, REPLACING, AND/OR AMENDING CERTAIN SECTIONS OF CHAPTER 15.15 OF THE CITY OF WILLOWS MUNICIPAL CODE, TO ADOPT BY REFERENCE AND AMEND CERTAIN PORTIONS OF THE 2025 CALIFORNIA FIRE CODES AND APPROVE THE LOCAL

FINDINGS AS SET FORTH IN THE CODES WITH THE REMAINING SECTIONS CURRENTLY IN PLACE TO REMAIN UNCHANGED,” by title only and waived the full reading of the text.

3 Public Hearing Open 6:18PM, Closed 6:19PM
Roll Call
Moved/Seconded: Councilmember Hansen/Councilmember Busby Yes: Mayor Hutson, Vice Mayor Thomas, Councilmembers Busby, Hansen, and Pride No: None

Absent: None
b. 2025 California Building Standards Code and Willows Municipal Code Title 15 - Buildings and Construction Amendment
Action: Adopted Ordinance 768-2026 entitled “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILLOWS, ADOPTING BY REFERENCE THE 2025 CALIFORNIA BUILDING STANDARDS CODE AND ADOPTING LOCAL AMENDMENTS THERETO IN TITLE 15 OF THE WILLOWS MUNICIPAL CODE, INCLUDING REPEALING AND RE-ENACTING CHAPTERS 15.10, 15.11, 15.20,

15.30, 15.35, 15.70, 15.75, 15.80, 15.85, 15.90, 15.91 AND 15.95.2.,” by title only and waive the full reading of the text.

Public Hearing Open 6:22PM, Closed 6:22PM
Roll Call
Moved/Seconded: Councilmember Pride/Vice Mayor Thomas
Yes: Mayor Hutson, Vice Mayor Thomas, Councilmembers Busby, Hansen, and Pride No: None

Absent: None

9. DISCUSSION AND ACTION CALENDAR
a. Library Board Appointment
Action: Appointed a new Library Board of Trustees member to fill the unscheduled vacancy as a result of Lisa Kennedy’s resignation effective August 28, 2025, for the remainder of her term ending June 30, 2028.

Councilmember Busby recused himself from the discussion.

Public Comment
Public Comment #1: Dan Gupton, Library Board of Trustees Motion to appoint Matt Busby to the Library Board of Trustees Roll Call
Moved/Seconded: Mayor Hutson/Councilmember Hansen

4 Yes: Mayor Hutson, Vice Mayor Thomas, Councilmember Hansen, Councilmember Pride No: None

Absent: None
Recused: Councilmember Busby
b. Cannabis Tax Ordinance – November 2026 Ballot
Action: Authorized the City Manager to execute a contract with HdL to prepare a Cannabis tax ordinance for the November 2026 ballot in an amount not to exceed $24,000, with strong oversight by the Finance & Measure I Committee and an amendment to scope of services removing objective #1.

Motion to approve the HDL contract in an amount not to exceed $24,000 with strong oversight by the Finance & Measure I Committee, and a review before payment to keep cost controlled with direction for staff to do the same.

Mayor Hutson made a friendly amendment to remove objective #1 of the scope of services.

Moved/Seconded: Vice Mayor Thomas/Councilmember Hansen
Yes: Mayor Hutson, Vice Mayor Thomas, Councilmembers Busby, Hansen, and Pride No: None

Absent: None
c. Vietnam Veterans Memorial Wall
Recommended Action: Approved $5,000 financial sponsorship of the Vietnam Veterans Memorial “Wall That Heals”.

Public the City’s Moved/Seconded: Mayor Hutson/Councilmember Hansen Yes: Mayor Hutson, Vice Mayor Thomas, Councilmembers Busby, Hansen, and Pride No: None

Absent: None

10. COMMENTS & REPORTS
a. Council Correspondence
b. City Council Comments & Reports
Vice Mayor Thomas noted his absence in December and later expressed his appreciation to Planning Commissioner Sherry Brott for her service and her willingness to continue serving on the Planning Commission.

Councilmember Pride expressed concern about the City’s contract process and suggested

5 reviewing the City’s procedures for contract management, project oversight, and follow-up procedures.

Councilmember Hansen expressed appreciation to the Fire Department for upstaffing and for assisting with leaf pick-up during downtime. He reported that the Regional Transit Committee meeting was cancelled. He also reported on activities from the Transportation Commission meeting and noted the State Transportation Improvement Program (STIP), noting that the City’s Green and Eureka Street Reconstruction Project is slated for fiscal years 2028–29. Additionally, he reported on the December 19, 2025, Joint Special meeting of the Glenn-Colusa Groundwater Authority and the Glenn Groundwater Authority, as well as the monthly regular Glenn Groundwater Authority meeting.

Mayor Hutson reported on the City Select meeting, noting that many of the appointments remain the same due to the City’s new two-year terms. Hutson expressed a desire to discuss having each city appoint its own alternate so that each city is properly represented.

Mayor Hutson also commented on his participation in the mud and debris flow response.

Future Discussion Items:
• Library Board appointments requiring City residency
• Stipends for members serving on City boards, such as the Planning Commission and Library Board
The Mayor welcomed the new City Attorney and Finance Director. c. City Manager’s Report
City Manager Marti Brown reminded the Council and the public of the upcoming celebration on Friday, January 16, 2026, from 5:30 to 9:00 PM, commemorating the City’s 140th Birthday. The event will include horse-drawn carriage rides, a string trio, champagne and cake cutting with remarks from the Mayor at 7:00 PM, a photo booth, appetizers catered by Red 88, and a cash bar.

Event sponsors include Master’s Food Gallery, WM, CalWater, Walmart, and Thunderhill Raceway.

11. ADJOURNMENT – 7:28 PM
______________________________
Karleen Price, City Clerk

Agenda Item #6c
_____________________________________________________________________ Date: January 27, 2026
To: Honorable Mayor and Councilmembers
From: Marti Brown, City Manager
Subject: Public Employees’ Medical and Hospital Care Act (PEMHCA) Health Insurance Contributions for Two City of Willows Retirees and Their Spouses Recommendation:

Adopt Resolution XX-2026 (Attachment 1) reaffirming and memorializing the continued retiree Health Insurance contributions pursuant to the Public Employees’ Medical and Hospital Care Act (PEMHCA) for City of Willows retirees Michael Mistrot (retired City Manager/City Attorney), Linda Mistrot (spouse), Leroy Robinette (retired Police Sargeant), and Barbara Robinette (spouse).

Rationale for Recommendation:

Staff have been unable to find an explicit prior agreement between retired City Manager Mistrot and retired Police Sergeant Robinette between the City of Willows and these retirees for health care contributions. However, the agreement has been verbally confirmed by current and prior Councilmembers, as well as the retirees. The attached resolution will reaffirm and memorialize the City’s long-standing obligation to provide health insurance contributions to both retirees and their spouses.

Background:

Pursuant to PEMHCA and as authorized by prior City Council actions, including Resolution No. 02-2018 (Attachment 2), the City of Willows established an agreement with and has a long-standing obligation to provide retiree health insurance contribution for two retired City employees and their spouses.

Historically, the City Council approved a health insurance contribution for eligible employees in the amount of $125 per month toward enrollment in the City-sponsored CalPERS health plan. This contribution was later increased to $128 per month in 2016 and has been increased annually based on CalPERS Consumer Price Index (CPI) calculation. These actions established the foundation of the City’s retiree health benefit obligation.

In 2017, the City discontinued participation in the CalPERS health insurance program for active employees and implemented a cafeteria plan to provide health benefits going forward. This

administrative change did not eliminate or modify the City’s existing retiree health insurance obligations, which had been previously approved by the City Council.

In 2018, the City Council adopted Resolution No. 02-2018 (Attachment 2), which explicitly states that all previously approved memorandums of understanding (MOUs) and resolutions remain in full force and effect. Resolution No. 02-2018 did not terminate or modify the City’s existing retiree health insurance commitments but rather preserved them. As a result, the City has continued to provide retiree health insurance contributions for two remaining eligible retirees and their spouses since retirement from the city and will do so until their death. This benefit cannot be passed on to family members or relatives.

Under the agreement, the City provides the minimum monthly PEMHCA retiree health insurance contributions for the following retirees and their spouses:
• Michael and Linda Mistrot
• Leroy and Barbara Robinette
As of January 1, 2026, these individuals are no longer active participants in the City’s health insurance program; however, the City remains obligated to provide the minimum PEMHCA retiree health insurance contribution pursuant to prior Council approval and agreement.

Discussion & Analysis:

Council Authorization and Continuity of Obligation
Resolution No. 02-2018 reaffirmed the City Council’s prior actions by expressly providing that previously approved MOUs and resolutions remain in effect. Through this action, the City preserved its existing retiree health insurance obligations. The City’s current payments are not a new or expanded benefit, but rather the continuation of an obligation that was approved by the City Council at the time and has been maintained over time.

PEMHCA Minimum Contribution
For calendar year 2026, the PEMHCA minimum retiree health insurance contribution is $162 per month. This minimum contribution is established by statute and increases annually at the beginning of each calendar year based on the Consumer Price Index (CPI). The City’s current retiree health insurance contribution meets the statutory PEMHCA minimum requirement according to CalPERs.

Duration of Obligation
The City’s obligation to provide the PEMHCA retiree health insurance contribution continues until the death of both the retiree and their eligible spouses, consistent with the original Council approvals and as preserved by Resolution No. 02-2018.

Method of Payment
Because the retirees are no longer participants in the City’s active health insurance program, the City does not have a mechanism to remit the PEMHCA contribution directly through payroll or a Citysponsored health insurance plan. Accordingly, the only method available to fulfill the City’s obligation

is to issue direct monthly payments (e.g., checks) to the retirees in the approved contribution amount.

This method ensures continued compliance with PEMHCA while honoring the City Council’s approved commitment to both retirees and their spouses.

Consistency with Council Priorities and Goals:

Approval of this item is consistent with the City Council’s adopted 2025 Strategic Priorities, particularly the focus on financial stability, responsible governance, and long-term fiscal planning.

Fiscal Impact:

The fiscal impact consists of the City’s monthly PEMHCA contributions of $162 per month per eligible retiree (and their spouse). The total annual cost will vary based on future CPI increase. For calendar year 2026, the total contribution will be a total of $648 per month or $7,776 annually.

Attachments:
• Attachment 1: Resolution XX-2026
• Attachment 2: Resolution 02-2018 Updating Cafeteria Plan Terms

Attachment 1
City of Willows
Resolution XX-2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLOWS

REAFFIRMING CONTINUED RETIREE HEALTH INSURANCE CONTRIBUTIONS FOR TWO CITY OF WILLOWS RETIREES AND THEIR SPOUSES PURSUANT TO THE PUBLIC EMPLOYEES’ MEDICAL

AND HOSPITAL CARE ACT (PEMHCA)
WHEREAS, the City of Willows (“City”) has historically provided a retiree health insurance contribution for eligible retired employees and their eligible spouses pursuant to the Public Employees’ Medical and Hospital Care Act (PEMHCA); and
WHEREAS, the City Council previously approved a monthly health insurance contribution for eligible employees in the amount of $125 per month toward enrollment in the City-sponsored CalPERS health plan, which was increased to $128 per month in 2016 and has been adjusted annually by CalPERS based on the Consumer Price Index (CPI), establishing the foundation of the City’s retiree health benefit obligation; and
WHEREAS, in 2017, the City discontinued participation in the CalPERS health insurance program for active employees and implemented a cafeteria plan, and this administrative change did not terminate or modify the City’s previously approved retiree health insurance obligations; and WHEREAS, in 2018, the City Council adopted Resolution No. 02-2018, which expressly states that all previously approved memoranda of understanding (MOUs) and resolutions remain in full force and effect, thereby preserving the City’s existing retiree health insurance obligations; and
WHEREAS, under this approved program, the City provides retiree health insurance contributions for the following retirees and their eligible spouses:
• Michael Mistrot, Retiree, and Linda Mistrot, Spouse; and • Leroy Robinette, Retiree, and Barbara Robinette, Spouse.

WHEREAS, these retirees are no longer active participants in the City’s health insurance program; however, the City remains obligated to provide the minimum PEMHCA retiree health insurance contribution pursuant to prior City Council approvals; and WHEREAS, for calendar year 2026, the PEMHCA minimum retiree health insurance contribution is $162 per month, which is established by statute and adjusted annually based on the CPI; and WHEREAS, because the retirees are no longer participants in the City’s active health insurance program, direct payment to the retirees is the only available method for the City to fulfill its retiree health insurance obligation.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Willows as follows:

1. Approval and Reaffirmation of Obligation
The City Council hereby approves and reaffirms the City’s continued obligation to provide retiree health insurance contributions pursuant to PEMHCA for the eligible retirees and eligible spouses identified above. This action reaffirms existing obligations and does not establish a new or expanded retiree health benefit.

2. Contribution Amount
The retiree health insurance contribution shall be provided in an amount not less than the PEMHCA statutory minimum, which for calendar year 2026 is $162 per month, and adjusted annually in accordance with state law and the CPI.

3. Duration of Obligation
The City’s obligation to provide the retiree health insurance contribution shall continue until the death of both retirees and their spouses.

4. Method of Payment
The City is authorized and directed to issue direct monthly payments (checks) to the eligible retirees in order to fulfill its PEMHCA obligation, as no alternative payment mechanism is available.

5. Administrative Authority
The City Manager or designee is authorized to take all actions necessary to implement this Resolution in accordance with applicable law and prior City Council actions.

6. Effective Date
This Resolution shall take effect immediately upon adoption.

PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council on this 27th day of January 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
__________________________________ ____________________________________ Evan Hutson, Mayor Karleen Price, City Clerk

Attachment 2

Agenda Item #6d
_____________________________________________________________________ Date: January 27, 2026
To: Honorable Mayor and City Council
From: Joe Bettencourt, Community Development & Services Director Laurie Loaiza, Deputy City Engineer
Marti Brown, City Manager
Subject: 2024-25 Sewer Rehabilitation Project
Recommendation:

Approve Resolution XX-2026 (Attachment 1) accepting the improvements associated with the 2024-25 Sewer Rehabilitation Project and authorizing the filing of the Project’s Notice of Completion (Attachment 2).

Rationale for Recommendation:

The project was recently completed by Site Work Solutions to the City’s satisfaction and, therefore, requires an approved Notice of Completion.

Background:

For bidding purposes, the project was split into three parts to provide flexibility and maximize available funding from the Sewage Enterprise Fund. The construction options included a base bid, bid alternate #1, and bid alternate #2. The base bid consisted of 1,437 linear feet of cut-and-replace, bid alternate #1 consisted of 835 linear feet of cured-in-place pipe (CIPP), and bid alternate #2 consisted of 1,273 linear feet of CIPP. Due to funding constraints, the base bid and bid alternate #2 were awarded at the July 22, 2025, City Council meeting, and bid alternate #1 was not included in the project.

CIPP is traditionally lower cost per linear foot compared to open cut trench-and-replace; however, after reviewing the unit costs, the CIPP work was bid higher than open cut trench-and-replace. This was due to the small footprint of the project and higher mobilization costs for CIPP work. At the pre-construction meeting, it was agreed that Site Work Solution would provide open cut trench-and-replace pricing for bid alternate #2, which resulted in net savings of $233,441.93. Although the savings were not enough to add bid alternate #1 to the project, they did provide funding for other sewer bond-eligible projects.

Discussion and Analysis:

Construction for the 2024–25 Sewer Rehabilitation Project has been completed, and all work has been inspected and verified to meet contract requirements. The improvements addressed critical

operational and reliability needs in areas where the sewer main was in the greatest need of repair, and the project was completed within the approved budget. The next step is for the City Council to accept the improvements and authorize filing of the Notice of Completion, which will begin the statutory closeout period and allow the City to finalize the project. The total construction cost of the project was $1,008,914.13.

Consistency with Council Priorities and Goals:

The completion of this project aligns with Council Priority: Infrastructure Maintenance, Goal #1: Invest in Deferred Maintenance.

Fiscal Impact:

Approved Actual
Budget Expenditure
Construction: $ 1,164,082.49 $ 1,008,914.13
Contingency (10%): $ 116,408.25 $ 0
Construction Mgmt./Inspection $ 150,000.00 $ 90,319.75 ___ Total $ 1,430,490.74 $ 1,099,232.88
The funding source for this project comes from the $3,300,000 in proceeds from financing and refinancing sewage bonds for the wastewater treatment plant and other wastewater treatment related infrastructure.

Attachment:
 Attachment 1: Resolution XX-2026
 Attachment 2: Notice of Completion

Attachment 1
City of Willows
Resolution XX-2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLOWS, STATE OF CALIFORNIA, ACCEPTING THE IMPROVEMENTS FOR THE 2024-25 SEWER REHABILITATION PROJECT AND

AUTHORIZING THE NOTICE OF COMPLETION TO BE FILED FOR THE PROJECT WHEREAS, at the July 22, 2025 City Council meeting, the City Council approved a contract with Site Work Solutions for the 2024-25 Sewer Rehabilitation Project ("Project") and established an overall project budget; and
WHEREAS, the Project has been inspected and determined to have been completed in accordance with the contract requirements; and
WHEREAS, based upon the foregoing, staff recommend acceptance of the Project on behalf of the City.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WILLOWS AS FOLLOWS:

1. The City hereby accepts the improvements associated with the Project.

2. The City Engineer is hereby authorized and directed to file a Notice of Completion concerning the Project with the Glenn County Clerk’s Office within ten (10) days of the date of this Resolution.

3. This Resolution shall become effective immediately upon adoption.

4. All portions of this resolution are severable. Should any individual component of this Resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining resolution portions shall be and continue in full force and effect, except as to those resolution portions that have been adjudged invalid. The City Council of the City of Willows hereby declares that it would have adopted this Resolution and each section, subsection, clause, sentence, phrase and other portion thereof, irrespective of the fact that one or more section subsection, clause sentence, phrase or other portion may be held invalid or unconstitutional.

PASSED AND ADOPTED by the City Council of the City of Willows, State of California this 27th day of January, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
____________________________ _____________________________ Evan Hutson, Mayor Karleen Price, City Clerk

Attachment 2
WHEN RECORDED RETURN TO:

City Clerk
City of Willows
201 Lassen Street
Willows, CA 95988

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the undersigned City of Willows, 201 N. Lassen Street, Willows, California, owners in fee of 201 N. Lassen Street within the City of Willows, California, observed certain construction work to be performed within the City of Willows, County of Glenn, which work is generally described as follows:
2024-25 Sewer Rehabilitation Project: This project includes critical upgrades to sewer mains and manholes in various locations throughout the City of Willows.

That the contractor for the performance of such work was awarded to Site Work Solutions and that said work was satisfactorily completed on December 5, 2025, in accordance with the Project Plans and Specifications. The final construction cost for the project was $1,008,914.13.

This notice is given pursuant to Section 9204 of the Civil Code of the State of California.

This is to certify that the Notice of Completion above is hereby authorized by order of the Council of the City of Willows pursuant to Council Resolution No. ____ dated
January 27, 2026, and owner consents to recordation
thereof by its duly authorized officer.

City of Willows
A Municipal Corporation
I declare under penalty of perjury that the information is true and correct.

By:
_______________________, City Engineer
Dated:

Agenda Item #6e
_____________________________________________________________________ Date: January 27, 2026
To: Honorable Mayor and Councilmembers
From: Marti Brown, City Manager
Karleen Price, City Clerk/Assistant to the City Manager Subject: Glenn-Colusa Irrigation District (GCID) Landowner Petition Recommendation:

Adopt Resolution XX-2026 (Attachment 1) authorizing the conveyance of Private Lateral 26-2b and grant an exclusive easement to the Glenn-Colusa Irrigation District (GCID) and authorize the City Manager or her designee to sign the Landowner Petition (Attachment 2) and to execute all documents necessary to effectuate GCID’s assumption of operation and maintenance responsibility.

Rationale for Recommendation:

GCID requested that the City (along with other property owners) allow it to assume operation and maintenance (O&M) responsibility for Private Lateral 26-2B.

Background:

GCID provides irrigation water service throughout Glenn and Colusa Counties and owns and maintains an extensive system of canals and laterals. GCID policy allows for the assumption of operation and maintenance (O&M) responsibility for privately owned laterals when specific conditions are met, including the conveyance of ownership of the lateral and the grant of appropriate easements.

Private Lateral 26-2B serves multiple landowners within the GCID service area, including property owned by the City of Willows. Historically, the Lateral has been privately owned and maintained by the affected landowners.

On October 17, 2025, GCID prepared a formal petition and requested that landowners served by Private Lateral 26-2B sign and submit the petition requesting that GCID assume operation and maintenance (O&M) responsibility for the lateral. The petition requests that all participating landowners, including the City of Willows, convey all right, title, and interest in the private lateral to GCID and grant a 50-foot-wide easement (25 feet on each side of the lateral) to allow GCID permanent access for operation, maintenance, repair, and replacement.

Discussion & Analysis:

Approval of this item allows the City to formally transfer ownership, operation, and maintenance responsibility for an existing irrigation facility to the appropriate regional agency. This action reduces the City’s long-term maintenance obligations and liability exposure while ensuring the continued, professional operation of irrigation infrastructure by GCID. The proposed conveyance does not involve the sale of City land and is limited to the irrigation facility and a supporting access easement.

Conveyance of the Lateral
Approval of the resolution authorizes the City to convey ownership of the physical irrigation facility (Private Lateral 26-2B) to GCID. This conveyance transfers responsibility for all future operations, maintenance, repairs, and associated liability from the City to GCID. The conveyance is limited to the irrigation facility itself and does not constitute a sale or transfer of underlying City land.

Grant of Easement
The proposed easement is 50 feet in total width, consisting of 25 feet on each side of the existing lateral centerline, consistent with GCID standards. The easement allows GCID access to the lateral for inspection, operation, maintenance, repair, and replacement activities. Ownership of the land remains with the City; the easement grants only those rights necessary to support GCID’s maintenance responsibilities.

Benefits to the City
Once the conveyance and easement are completed and GCID formally assumes O&M responsibility:
 The City will no longer be responsible for maintaining or repairing the lateral;  Liability associated with failures or damage related to the lateral will shift to GCID; and  Irrigation service will be managed by the agency best equipped to operate and maintain the facility.

Consistency with Council Priorities and Goals:

Approval of this conveyance is consistent with the City Council’s priorities related to responsible governance, infrastructure stewardship, and long-term risk management by transferring ownership and maintenance of specialized infrastructure to the appropriate regional agency.

Fiscal Impact:

There is no direct fiscal impact associated with the proposed action. Over the long term, the conveyance is expected to reduce City costs related to maintenance, repairs, and potential liability associated with Private Lateral 26-2B.

Attachments:
 Attachment 1: Resolution XX-2026
 Attachment 2: Landowner Petition for GCID to assume O&M for Private Lateral 26-2b  Attachment 3: Map of Private Lateral 26-2b and affected Landowners

Attachment 1
City of Willows
Resolution XX-2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLOWS AUTHORIZING THE CONVEYANCE OF PRIVATE LATERAL 26-2B

AND GRANT OF EASEMENT TO THE GLENN-COLUSA IRRIGATION DISTRICT WHEREAS, the Glenn-Colusa Irrigation District (“GCID”) owns, operates, and maintains an extensive system of canals and laterals for the delivery of irrigation water within Glenn and Colusa Counties; and
WHEREAS, GCID policy allows for the assumption of operation and maintenance responsibility for privately owned laterals when participating landowners convey ownership of the lateral and grant appropriate easements to the District; and
WHEREAS, Private Lateral 26-2B serves multiple landowners within the GCID service area, including property owned by the City of Willows (“City”), and has historically been privately owned and maintained by the affected landowners; and
WHEREAS, on October 17, 2025, the landowners served by Private Lateral 26-2B submitted a petition requesting that GCID assume operation and maintenance responsibility for the lateral; and
WHEREAS, the petition requires participating landowners, including the City, to convey all right, title, and interest in Private Lateral 26-2B to GCID and to grant a 50-foot-wide easement (25 feet on each side of the lateral) to allow GCID access for operation, maintenance, repair, and replacement; and
WHEREAS, the conveyance of the lateral transfers ownership, operation, maintenance responsibility, and associated liability to GCID, and the proposed easement does not constitute a sale of City land but grants only those rights necessary to support irrigation infrastructure; and
WHEREAS, the City Council finds that transferring ownership and maintenance responsibility of specialized irrigation infrastructure to the appropriate regional agency is in the best interest of the City.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Willows as follows:

1. Approval of Conveyance
The City Council hereby approves the conveyance of all right, title, and interest in Private Lateral 26-2B from the City of Willows to the Glenn-Colusa Irrigation District.

2. Approval of Easement

The City Council hereby approves the grant of a 50-foot-wide easement, consisting of 25 feet on each side of the lateral, across City-owned property as necessary to allow GCID permanent access for operation, maintenance, repair, and replacement of Private Lateral 26-2B.

3. Authorization to Execute Documents
The City Manager or designee is authorized and directed to sign the landowner petition, and to execute all deeds, easement documents, and other instruments necessary to effectuate the conveyance and assumption of operation and maintenance responsibility by GCID, subject to final review by the City Attorney.

4. Effective Date
This Resolution shall take effect immediately upon adoption.

PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council on this 27th day of January 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
__________________________________ ____________________________________ Evan Hutson, Mayor Karleen Price, City Clerk

Attachment 2

LANDOWNER PETITION FOR GLENN-COLUSA IRRIGATION DISTRICT TO ASSUME OPERATION AND MAINTENANCE RESPONSIBILITY FOR PRIVATE LATERAL 26-2b

SERVING MULTIPLE LANDOWNERS WITH HISTORY OF O&M
We, the undersigned collective owners of lands irrigated from and underlying Private Lateral 26-2b in the Glenn-Colusa Irrigation District (GCID or District), hereinafter described, hereby acknowledge that GCID lacks any “Documented Responsibility”, as that term is defined in the District’s Water Distribution System Operation and Maintenance Policy (O&M) Policy, for O&M of the Private Lateral. Therefore, we hereby petition GCID to assume the O&M responsibility for this Private Lateral. O&M includes management and delivery of irrigation water flows in the Private Lateral, construction, refurbishment, and replacement of the Private Lateral and associated facilities and roadways, silt removal, and aquatic and terrestrial weed management.

That portion of said Private Lateral sought to be made a Documented Responsibility of GCID is shown on the attached map, which map is hereby incorporated in and made a part of this petition for the purpose of describing the location of the Private Lateral. The width of the easement that the District will be asking to acquire is 50-feet wide, 25-feet on each side of the existing canals centerline. The lands served by the Private Lateral are likewise shown upon the attached map.

We recognize that this petition initiates a process in accordance with the GCID O&M Policy and GCID Resolution No. 2024-05, A Resolution Approving District Lateral Categories and Related Actions Under District Operation and Maintenance Policy, for the District to assume O&M responsibility for the Private Lateral, set forth as follows:

1. Prior to March 31, 2026, all owners of land on which the Private Lateral is situated and all landowners receiving water service from the Private Lateral may submit a petition requesting that GCID assume O&M responsibility for the Private Lateral.

2. Upon approval of a petition by the GCID Board of Directors, the petitioning landowners underlying the Private Lateral shall convey all right, title and interest in and to the associated facilities and grant an exclusive easement to GCID for O&M purposes along the existing private lateral.

3. Upon final resolution by the Board, District staff will record the easements, which shall result in the recategorization of the Private Lateral to a District Lateral. Consequently, GCID shall assume said Lateral as a Document Responsibility of GCID, consistent with the O&M Policy.

4. GCID will use the District’s funds to perform operations, maintenance, replacement, etc. on these facilities based on the normal O&M evaluations and practices of the District.

We each and all agree that such O&M of said Private Lateral shall not impose upon the District any other or additional burdens or liabilities, or make said District, its directors, officers or employees liable for damages arising through the use, operation or maintenance of the Private Lateral. We further agree that the District shall be the sole judge of the character and extent of work to be done on the Private Lateral at all times.

This petition shall be effective upon execution by all the petitioning owners of lands irrigated from said Private Lateral and shall remain in full force and effect until the earliest of: (i) 12 months after submittal of the petition to GCID; or, (ii) the petitioning landowners all right, title and interest in and to the associated facilities and grant an exclusive easement to GCID for O&M purposes along the existing private lateral.

PROPERTY OWNER AUTHORIZED AGENT SIGNATURE DATE
Ahmad, Mukhtar & Nazara
Montz, John D. & Patricia A.

Ryz Farms Inc.

Spooner Family Trust, Daryl & Donna
Thomasson, Robert suc trs
Willows, City of

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Landowner
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CJ Montz, John D. & Patricia A.

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c:J Spooner Family Trust, Daryl & Donna
CJ Thomasson, Robert sue trs
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Attachment 3

PUBLIC HEARING

Agenda Item #7a
_____________________________________________________________________ Date: January 27, 2026
To: Honorable Mayor and Councilmembers
From: Joe Bettencourt, Community Development & Services Director Marti Brown, City Manager
Subject: 2025 Community Development Block Grant (CDBG) – Sidewalk Rehabilitation Project Recommendation:

Conduct a public hearing on the 2025 Community Development Block Grant (CDBG) application for the Sidewalk Rehabilitation Project and adopt resolutions authorizing the Mayor to submit the application and execute the Standard Agreement and all related documents, including any amendments, with the California Department of Housing and Community Development (HCD).

Rationale for Recommendation:

Adoption of the proposed resolutions (Attachment 1 and Attachment 2) is required by HCD to authorize the City’s application submittal and to designate the Mayor as the authorized representative to execute the application, Standard Agreement, and all related documents.

Background:

In 2024, the City of Willows submitted a CDBG application for a citywide Sidewalk Improvement Project to address deferred maintenance and improve pedestrian safety and ADA accessibility. The City was unsuccessful and not awarded funding; However, the preliminary engineering completed for the application remains applicable to future CDBG efforts. On October 14, 2025, the City Council reviewed potential projects for the 2025 CDBG cycle and directed staff to prepare and submit a new application.

As part of the public participation process, the City held a public meeting on Wednesday, November 19, 2025, at 5:30 p.m. at The Ark (222 North Butte Street) to receive community input.

Discussion & Analysis:

The California Department of Housing and Community Development (HCD) released the 2025 CDBG Notice of Funding Availability (NOFA) on September 30, 2025 (amended December 15, 2025), making approximately $27 million available statewide to eligible non-entitlement jurisdictions. The submission portal opens February 2, 2026, at 9:00 AM PST and applications are due April 3, 2026, at 3:00 PM PDT.

The 2025 NOFA does not include an Over-the-Counter (OTC) process; instead, all applications compete under a competitive application process, with certain submissions competing under defined set-asides.

Under the 2025 NOFA, Project applications (e.g., public facilities/infrastructure/housing) are limited to $3.3 million per project. The application includes $3,084,112 for project management and construction and $215,000 for general administration (e.g., staff and consultancy time).

Consistency with Council Priorities and Goals:

The proposed project is consistent with the following Council Priorities and Goals:
 Priority #1: Financial Stability, Goal 2: Develop Grant Strategy to Pursue Funds.  Priority #2: Economic Development, Goal 4: Improve City Appearance to Attract Businesses/Visitors.
 Priority #3: Public Safety
 Priority #5: Infrastructure Improvements
Fiscal Impact:

There is no general fund impact.

Attachments
 Attachment 1: Resolution XX-2026
 Attachment 2: Resolution XX-2026 State required format

Attachment 1
City of Willows
RESOLUTION No: XX-2026

A RESOLUTION OF THE CITY OF WILLOWS APPROVING AN APPLICATION FOR FUNDING AND THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO FROM THE 2025 FUNDING

YEAR OF THE STATE CDBG PROGRAM
WHEREAS, the City of Willows is eligible to apply for the Housing and Community Development- 2025 Community Development Block Grant and has over 51% low/moderate income households within its Census Tract; and
WHEREAS, the City of Willows must hold a public hearing and adopt by Resolution a list of projects that will be applied for, which must include a description of the projects and amounts of each proposed project; and
WHEREAS, the City has undergone a public process to ensure public input into the community’s priorities and the project application list;
WHEREAS, the funding from the Community Development Block Grant will provide financing for the City of Willows to rehabilitate numerous sidewalks throughout the City.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Willows as follows:

1. The City Council has reviewed and hereby approves the submission to the State of California applications in the aggregate amount, not to exceed, of $3,300,000 for the following CDBG activities, pursuant to the 2025 CDBG NOFA:

Activity Dollar Amount Being Requested for the
Activity
Infrastructure Project- Sidewalk Rehabilitation $$3,084,112 General Administration $$215,000

2. The City Council hereby approves the use of Program Income in an amount not to exceed $0 for the CDBG activities.

3. The City Council acknowledges compliance with all state and federal public participation requirements in the development of its applications.

4. The City Council hereby authorizes and directs the City Manager or designee, to execute and deliver all applications and act on the City’s behalf in all matters pertaining to all such applications.

5. If an application is approved, the Mayor or designee, is authorized to enter into, execute and deliver the grant agreement, any recordable or nonrecordable contract documents, and any and all subsequent amendments thereto with the State of California for the purposes of the grant.

6. If an application is approved, the City Manager or designee, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.

PASSED AND ADOPTED at a regular meeting of the City Council on this 27th day of January 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
________________________________ __________________________________ Evan Hutson, Mayor Karleen Price, City Clerk

Attachment 2
Department of Housing and Community Development
Resolution Form Revised 3/18/2025 2025 CDBG NOFA
Appendix C: Resolution Template of the Governing Body
(Required)
Applicants are required to use the resolution form on the following page with no changes to content other than what is in the fillable fields.

When completing and preparing the Resolution, please refer to section V.D. of the 2025 NOFA.

Please note: On the next page, hidden text is used to provide instructions. Once a document is printed or converted to a pdf, the hidden text will be omitted.

To display hidden text:

1. Go to the Files Tab

2. Select Options from the bottom of the left-hand column

3. Click on the “Display” option

4. Check the “Hidden Text” box.

5. Make sure the “Print hidden text” box is not checked. This will ensure that when you convert to PDF or print the document, the instructional, hidden text is not displayed.

Note 1: The attesting officer cannot be the person identified in the Resolution as the authorized signer.

Note 2: Unless there is a city ordinance stating otherwise, the mayor must be the designated official in Section 5.

Resolution of the Governing Body
RESOLUTION NO. Insert Number

A RESOLUTION APPROVING AN APPLICATION FOR FUNDING AND THE

EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS
THERETO FROM THE 2025 FUNDING YEAR OF THE STATE CDBG

PROGRAM
BE IT RESOLVED by the City Council of the City of Willows as follows:

SECTION 1:

The City Council has reviewed and hereby approves the submission to the State of California of one or more application(s) in the aggregate amount, not to exceed, of $3,299,112 for the following CDBG activities, pursuant to the and 2025 CDBG NOFA:

List activities and amounts
Activity (e.g. Public Services,
Infrastructure, etc.)
Dollar Amount Being Requested for the
Activity
Infrastructure- Sidewalk Rehabilitation $ 3,084,112
General Administration $ 215,000
$
$
$
SECTION 2:

The City Council hereby approves the use of Program Income in an amount not to exceed $0 for the CDBG activities described in Section 1.

SECTION 3:

The City Council acknowledges compliance with all state and federal public participation requirements in the development of its application(s).

SECTION 4:

The City Council hereby authorizes and directs the City Manager or designee*, to execute and deliver all applications and act on the City’s behalf in all matters pertaining to all such applications.

SECTION 5:

If an application is approved, the Mayor or designee*, is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement), any recordable or

nonrecordable contract documents, and any and all subsequent amendments thereto with the State of California for the purposes of the grant.

SECTION 6:

If an application is approved, the City Manager or designee*, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Willows held on 1/27/2026 by the following vote:

AYES: Enter # of votes or names
NOES: Enter # of votes or names
ABSENT: Enter # absentees or names
ABSTAIN: Enter # of abstains or names
Evan Hutson, Mayor
City Council

STATE OF CALIFORNIA
Choose an item. of Enter City or County Name.

I, Karleen Price, City Clerk of the City of Willows, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this 27 day of January, 2026 and that said resolution has not been amended, modified, repealed, or rescinded since its date of adoption and is in full force and effect as of the date hereof.

Karleen Price, City Clerk of the City of Willows, State of California
______________________________________
By: Karleen Price, City Clerk, City of Willows, State of California

DISCUSSION & ACTION

CALENDAR

Agenda Item #8b
____________________________________________________________________________ Date: January 27, 2026
To: Honorable Mayor and Councilmembers
From: Marti Brown, City Manager
Subject: Finance & Measure I Oversight Committee Structure & Membership Guidelines Recommendation:

To review and discuss the structure and membership guidelines for the Finance & Measure I Oversight Committee (FMIOC) and direct staff accordingly.

Rationale for Recommendation:

At the November 11 City Council meeting, the mayor directed staff to bring back a formal discussion agenda item in January 2026 regarding the FMIOC’s structure and membership guidelines.

Background:

At the FMIOC Special Meeting on November 4, 2025, the Committee discussed several agenda items related to city finances and the status of Measure I, the 1.5% sales tax. Although the FMIOC meeting agenda packet was distributed to the full City Council, the level of interest in the topics discussed prompted some Councilmembers to question whether this information should also be regularly shared and discussed by the entire Council. As a result, Mayor Hutson directed staff to evaluate options related to FMIOC’s current structure and membership, as well as other methods for sharing city financial information with the full Council, and to present those options to the Council in January 2026.

Discussion & Analysis:

Based on the feedback of the full Council and the direction of Mayor Hutson, staff recommend that the Council consider the following options for FMIOC’s structure and membership and/or to reconfigure the Committee all together:
 Option A:

Maintain the current FMIOC membership and subject matter structure as outlined in the Finance Committee Bylaws (Attachment 1). The FMIOC would only focus on the quarterly topics identified in the Council approved Bylaws. Should the FMIOC wish to explore additional finance topics, those would be presented to the full Council later subject to the FMIOC’s recommendation and the mayor’s approval.

 Option B:

Dissolve the FMIOC in its current format. Instead, the full Council would convene quarterly as the Finance Committee using the current quarterly finance topics and subject matter as a starting point; however, additional items could be added. The meetings would take place on the same dates and times as identified in the FMIOC Bylaws for the current meetings. The meetings would be separate from regular City Council meetings and start at either 5:30 or 6:00 pm on a quarterly basis.
 Option C:

At Council direction, staff could explore other FMIOC configurations or options such as:
o Appointing at-large members of the public with or without Councilmembers as committee members.
o Abolishing FMIOC all together and solely relying on the required reporting elements in the Council approved ordinance for Measure I (Attachment 2).

Given the Council’s reported concerns, staff recommend Option B should the Council wish to continue the Finance Committee format yet concurrently ensure that the entire Council is equally informed of the City’s financial situation.

Consistency with Council Priorities and Goals:

This agenda item is consistent with the Council’s Cross-Cutting Priority: Community Engagement, including ensuring transparency, building trust, and fostering shared ownership of Willows’ future.

Fiscal Impact:

There is no fiscal impact by reviewing and discussing this agenda item.

Attachment:
 Attachment 1: FMIOC Bylaws
 Attachment 2: Measure I Sales Tax Ordinance

BYLAWS

THE FINANCE AND MEASURE I OVERSIGHT COMMITTEE

CITY OF WILLOWS, CALIFORNIA
A. PURPOSE

1. The purpose of the Committee is to review city finances and make recommendations to the City Council. Review of the city’s fiscal matters shall include but are not limited to, the City's annual independent audit, City fees, City service charges, and budgets, accounts payable, Investment, General Fund reserve and Pension Funding policies.

2. The Committee shall have an initial purview over any item assigned to it by the City Council as well as any items being advanced by the City Manager that implement or relate to the overall jurisdictional purpose of the Committee.

3. Activities of FMiOC shall include reviewing and tracking consistency between actual expenditures and the approved budget over the course of the fiscal year, quarterly review Measure i revenue progress and expenditures, and as necessary, revisiting Debt.

4. While the City Council will continue to review the detailed check register of monthly accounts payable as part of the City Council agenda, the FMiOC will review, consider and recommend to the full Council on the mid- and long-term implications of the city’s revenue and expenditure trends, as well as review and recommend updates to financial policies as needed. Committee activities may include the review, discussion, and input in the following areas:
a. Measure i revenue and expenditures,
b. Annual audits and compliance reporting,
c. Annual and quarterly budget updates, augmentations, and forecasts, and d. Long-term planning, including but not limited to:
➢ City revenues and expenses, including related fee and tax studies, ➢ Deferred maintenance and capital planning, and
➢ Long-term liabilities, debt, and other finance planning.

5. The Committee will not have jurisdiction to discuss any budget approaches that would require good faith bargaining with labor groups.

6. While the Committee may request data and reports, FMiOC may not direct staff’s dayto-day work, including assigning research projects that may undermine staff’s ability to maintain daily operations, without the authority and approval of the entire Council.

B. FUNCTION
The Committee may, by a vote of the consensus of the majority of appointed Committee Attachment 1

Members, decide to postpone, continue, or table an item on the agenda. On any item on an agenda, the Committee may allow for an informational presentation by City staff relating to the item. With respect to an action item, and after discussion and consideration of the item, the Committee may take one of the following actions:

1. Vote by consensus of a majority of the appointed Committee Members to approve the recommendation of staff or the originator of the proposed action item and forward the recommendation onto the full Council. The Committee may, as a condition of approval, request additional information to be presented for consideration when the full Council hears the item.

2. Fail to approve any recommended action, in which case the item shall not be forwarded to the full City Council; provided that the City Council shall have jurisdiction to place the item on the agenda for a future City Council meeting, in accordance with the requirements of the Meeting Protocols for agenda setting, if no action was taken on the item due to any one of the following reasons:
➢ Due to the cancellation of a committee meeting, or
➢ Due to lack of a quorum, or
➢ The Committee was unable to approve any recommended action.

3. Any undecided or divided vote of the two-Council Committee shall automatically be presented to the full Council for consideration.

4. By a consensus of the Members present, may continue any item to a later meeting for further discussion and consideration.

C. ROLE AND RESPONSIBILITIES
The role of the Finance and Measure i Oversight Committee is to provide quarterly updates to the full City Council as part of the regular agenda to inform the City Council and the public of the City’s overall fiscal management including the performance of Measure i (e.g., revenue, expenditures).

For the first three years of Measure i, these updates and reports to the City Council will occur quarterly as part of the Treasurer’s Report and will include identifying sales tax revenues and expenditures. All reports will be posted on the City’s website.

After the first three years, the FMiOC and City staff will produce an annual report that includes the sales tax revenues and expenditures to be presented to the Council and posted on the City’s website.

For the first five years, the FMiOC will conduct one town hall meeting per fiscal year to report to the public on proposed expenditures of the transaction and use tax and to receive public input on how to expend the monies. The town hall meeting will be held in the spring before the final budget approval.

D. MEMBERSHIP GUIDELINES

1. Membership. The Finance Committee shall consist of two (2) City Councilmembers appointed by the entire City Council. The Mayor shall serve as the Committee alternate.

2. Term. Each member shall serve a one-year term; selected as part of the City Council's annual appointment process outlined in the Council's Protocol Manual.

3. Attendance. If a member of the Finance Committee fails to attend two (2) of the regularly scheduled and quarterly meetings in any calendar year, his or her position on the Finance Committee shall automatically become vacant. For quorum confirmation, a member who is unable to attend a meeting shall inform the staff liaison designated by the relevant City Department at least 48 hours before the next meeting.

E. QUORUM
A quorum of the Finance Committee shall consist of both appointed Members. A quorum must be present in order for the Finance Committee to hold a meeting.

Meetings of the Committees may be noticed as a Special Meeting of the City Council if a majority of the members of the Council plan to attend and participate as part of the Committee.

F. OFFICERS

1. The officers of the Finance Committee shall be:
a. The Chairperson and
b. The Vice-Chairperson.

2. The Chairperson shall:
a. Preside at allregular and special meetings.
b. Rule on all points of order and procedure during the meetings.

G. DUTIES OF THE COMMITTEE

1. Review, discuss, and provide direction to facilitate the preparation and presentation of accurate, timely, and meaningful financial statements to the Council from City staff.

2. Oversee the preparation of the Annual Townhall Meeting on Measure i, as well as the preparation and presentation of the Measure i Annual Report.

3. Monitor City finances.

4. Review and update from time to time and as necessary the city’sfinancial policies.

5. Be familiar with and review periodically the organization's annual budget; Ensuring that the financial elements of the City are in accordance with the City Council's Strategic

Priorities.

6. Develop policies and plans for financial awareness in cooperation with other public and private agencies.

7. Provide recommendationsto the City Council on such matters that may be referred to the City Council by the community.

H. MEETINGS

1. Regular meetings of the FMiOC shall be held on the third Tuesday of October, January, April, and July starting at 5:30 pm.

2. If the scheduled date of a regular meeting conflicts with a holiday period, staff shall reschedule that meeting to be conducted within that month.

3. Any regular meeting may be adjourned, or any item on the agenda continued to the next or any subsequent regular meeting of the Finance Committee, by a majority of the quorum. If a meeting is adjourned or an item is continued to a special meeting to be held on a date other than a regular meeting date, the time, place, and date of such special meeting shall be specified in the motion for adjournment or continuance.

4. All meetings are subject to the Brown Act as set forth in Government Code Sections 54950.

Accordingly, all meetings shall be publicly noticed and agendas for all meetings shall be prepared and distributed in accordance with the current City Council meeting procedures and the Brown Act, including posted on the City’s website and front door of the Civic Center 72 hours prior to a meeting.

5. All meetings will be recorded via video and/or audio and will be posted on the City’s website after the meeting.

6. Action minutes will be produced for all meetings and posted on the City’s website.

7. All meetings shall be conducted in accordance with the current City Council meeting procedures.

I. AGENDA SCHEDULE
▪ January Meeting
Review and track consistency of actual expenditures with the approved budget, as well as Measure i revenue progress. Meeting results and any recommendations to be presented to the entire Council within one month of the January FMiOC meeting. ▪ April Meeting
As required by the Measure i Ordinance, hold a Townhall Meeting to review and discuss Measure i revenues and expenditures. Before final budget approval and within one month of the April meeting, recommend to the full Council any Measure i expenditures for the next fiscal year to be included in the new budget. ▪ July Meeting
Review the City’s finance policies for any needed updates and/or changes. Recommend

any changes to the full Council within one month of the July meeting. ▪ October Meeting
Review and track consistency of actual expenditures with the approved budget. Review year over year comparison of sales tax, property tax and Transient Occupancy Tax (TOT) comparing the most recent fiscal year to the prior fiscal year.

J. ADMINISTRATIVE PROCEDURES AND POLICIES
City Boards and Committees shall follow all applicable City administrative policies and procedures, as well as the Willows Municipal Code.

K. STAFF LIAISON
The Finance Committee’s staff liaison will be the City Manager with support from the Finance Director.

L. ADOPTION
This document, as adopted by the City Council, October 15, 2024, by Resolution 35-2024 and shall serve as the Bylaws for the Finance and Measure i Oversight Committee.

Attachment 2

COMMENTS AND

REPORTS

CLOSED SESSION