City Council
Evan Hutson, Mayor
Richard Thomas, Vice Mayor
Gary Hansen, Council Member
Lorri Pride, Council Member
John Lowe, Council Member
City Manager
Marti Brown
City Clerk
Karleen Price
Willows City Council
Regular Meeting
September 8, 2026
Willows City Hall
5:00 PM Closed Session
6:00 PM Regular Session
201 North Lassen Street
Willows, CA 95988
(530) 934-7041
Agenda
Watch the Council meeting online via Zoom: https://us06web.zoom.us/j/84204937689 Remote viewing of the City Council meeting for members of the public is provided for convenience only. In the event that the remote viewing connection malfunctions for any reason, the City Council reserves the right to conduct the meeting without remote viewing.
If you have documents you would like to submit to the Council, please deliver or mail them to the City Clerk at 201 N. Lassen St., Willows, CA 95988, or email [email protected].
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CHANGES TO THE AGENDA
5. CLOSED SESSION
Pursuant to Government Code Section §54954.3, the public will have an opportunity to directly address the legislative body on the item below prior to the Council convening into closed session.
Public Comments are generally restricted to three minutes. a. Public Employee Performance Evaluation (§ 54957)
Title: City Manager
b. Conference With Legal Counsel - Initiation of Litigation (54956.9(d)(4)) (one case) c. Conference with Real Property Negotiators (§ 54956.8) Property: 139 North Lassen Street, Willows, CA 95988 / APN #003-113-006-000 Agency Negotiator: Marti Brown
Negotiating Parties: None
Under Negotiation: None
6. CEREMONIAL
a. Proclamation – Patriot Day
b. Proclamation – National POW/MIA Recognition Day
7. PRESENTATION
a. Annual Community Development & Services Presentation Recommended Action: Receive the annual Community Services & Development Presentation.
Contact: Joe Bettencourt, Community Development and Services Director, [email protected]
b. Park Grant Presentation
Recommended Action: Receive the Park Grant Presentation.
Contact: Joe Bettencourt, Community Development and Services Director, [email protected]
8. PUBLIC COMMENT & CONSENT CALENDAR FORUM
All items on the Consent Calendar are considered routine and may be approved with a single vote unless removed for separate discussion by the Council or City Manager. Individuals wishing to speak on Consent items or matters not on the agenda are asked to complete a Speaker Card and submit it to the City Clerk. All remarks shall be directed to the Mayor and Councilmembers and are limited to three minutes. By law, the Council cannot discuss or take action on items not listed on the posted agenda. a. Register Approval
Recommended Action: Approve general checking, payroll, and direct deposit check registers.
Contact: Joei Harrison, Finance Director, [email protected] b. Minutes Approval
Recommended Action: Approve the minutes of the August 25, 2026, City Council Meeting.
Contact: Karleen Price, City Clerk, [email protected] c. Social Media Policy
Recommended Action: Approve the City of Willows Social Media Policy establishing standards for the use and management of official City social media accounts and employee use of social media in connection with City business.
Contact: Marti Brown, City Manager, [email protected] d. Artificial Intelligence Use Policy
Recommended Action: Approve the City of Willows Artificial Intelligence (AI) Use Policy to establish guidelines for the responsible and appropriate use of artificial intelligence tools by City employees.
Contact: Marti Brown, City Manager, [email protected] e. Privacy Policy
Recommended Action: Approve the City of Willows Privacy Policy establishing guidelines regarding the collection, use, disclosure, retention, and protection of personal information obtained through City services, websites, official communications, and social media platforms.
Contact: Marti Brown, City Manager, [email protected] f. Federal Excess Personal Property
Recommended Action: Adopt Resolution XX-2026 approving continued participation in the Federal Excess Personal Property (FEPP) Program; approve Cooperative Agreement No. 992509 between the California Department of Forestry and Fire Protection (CAL FIRE) and the Willows Fire Department; and authorize Fire Chief Nathan Monck to execute the agreement and related program documents on behalf of the City.
Contact: Nathan Monck, Fire Chief, [email protected] g. Police Officer - Job Classification & Salary Schedule Recommended Action: Approve the Police Officer job classification and salary schedule as part of the re-establishment of the Willows Police Department.
Contact: Marti Brown, City Manager, [email protected] h. Police Sergeant - Job Classification & Salary Schedule Recommended Action: Approve the Police Sergeant job classification and salary schedule as part of the re-establishment of the Willows Police Department.
Contact: Marti Brown, City Manager, [email protected] i. Police Administrative Services Technician - Job Classification & Salary Schedule Recommended Action: Approve the Police Administrative Services Technician classification and salary schedule as part of the re-establishment of the Willows Police Department.
Contact: Marti Brown, City Manager, [email protected] j. Police Community Service Officer - Job Classification & Salary Schedule Recommended Action: Approve the Police Community Service Officer job classification and salary schedule as part of the re-establishment of the Willows Police Department.
Contact: Marti Brown, City Manager, [email protected]
9. PUBLIC HEARING
All matters in this section of the agenda are formal public hearings and will be acted on individually. Individuals wishing to speak on these items are asked to complete a Speaker Card and submit it to the City Clerk. Comments should be directed to the Mayor and Councilmembers and are limited to three minutes. If you have any documentation you would like distributed to the Council, please give it to the City Clerk for distribution. a. Chapter 2.65 of the Willows Municipal Code
Recommended Action: Hold a public hearing and adopt Ordinance XX-2026 acknowledging the re-establishment of the Willows Police Department and amending Chapter 2.65 of the Willows Municipal Code, by title only and waive the full reading of the text.
Contact: Marti Brown, City Manager, [email protected]
10. DISCUSSION & ACTION CALENDAR
All matters on the Discussion & Action calendar will be discussed and acted on individually. Individuals wishing to speak on these items are asked to complete a Speaker Card and submit it to the City Clerk. Comments should be directed to the Mayor and Councilmembers and are limited to three minutes. By law, the Council cannot discuss or take action on items not listed on the posted agenda. a. Library Board of Trustee Appointments
Recommended Action: Accept the recommendation of the Library Board Subcommittee, Mayor
Hutson and Councilmember Pride, and appoint Susan Domenighini, Laurel Hill-Ward, and Joyce Welch-Ksander to the Library Board of Trustees for terms ending June 30, 2029.
Contact: Marti Brown, City Manager, [email protected] b. Willows Mobility, Recreation and Beautification Project Recommended Action: Adopt Resolution XX-2026 (Attachment 1) authorizing the City Manager to execute an agreement with REM Construction, Inc. in the amount of $3,468,154.30 (base bid plus Alternates 1 and 2), with a 15% construction contingency of $520,223.00, and to execute an agreement for construction management and inspection services, provided the total project cost does not exceed the total project funding of $4,715,000.00 for the Willows Mobility, Recreation and Beautification Project at Sycamore Park and Community Pool Complex.
Contact: Joe Bettencourt, Community Development and Services Director, [email protected]
11. COMMENTS & REPORTS
a. Council Correspondence
b. City Council Comments & Reports
c. City Manager’s Report
12. ADJOURNMENT
This agenda was posted on September 4, 2026.
______________________________
Karleen Price, City Clerk
A complete agenda packet, including staff reports and back-up information, is available for public inspection during normal work hours at City Hall at 201 North Lassen Street in Willows or on the City’s website at www.cityofwillows.org. In compliance with the Americans with Disabilities Act, the City of Willows will make available to members of the public any special assistance necessary to participate in this meeting. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132). The public should contact the City Clerk’s office at (530) 934-7041 to make such a request.
Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
The City of Willows is an Equal Opportunity Provider.
CLOSED SESSION
CEREMONIAL
MATTERS
Agenda Item #6a
City of Willows
Proclamation
WHEREAS, on September 11, 2001, the United States of America was subjected to a deliberate and tragic act of terrorism, resulting in the loss of nearly 3,000 innocent lives; and WHEREAS, the people of the City of Willows join all Americans in remembering and honoring the men, women, and children who perished that day, as well as the families whose lives were forever changed; and
WHEREAS, we recognize the extraordinary bravery of the first responders—firefighters, law enforcement officers, emergency personnel, and ordinary citizens—who risked and, in many cases, sacrificed their lives to save others; and
WHEREAS, Patriot Day also serves as a reminder of the strength, unity, and resilience of our Nation in the face of tragedy, and of our ongoing commitment to protect freedom and democracy; and
WHEREAS, the people of the City of Willows will never forget the lives lost, the heroes who emerged, and the spirit of unity that continues to inspire us.
NOW, THEREFORE, BE IT RESOLVED, I, Evan Hutson, Mayor of the City of Willows and on behalf of the Willows City Council and the Citizens of Willows, do hereby proclaim September 11, 2026, as Patriot Day in the City of Willows, and call upon all residents to observe this day with remembrance, reflection, and gratitude.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal this 8th day of September, 2026.
____________________________
Evan Hutson, Mayor
Agenda Item #6b
City of Willows
Proclamation
National POW/MIA
Recognition Day
WHEREAS, since World War II, more than 500,000 members of the United States Armed Forces have been taken prisoner, and more than 81,000 are still unaccounted for; and WHEREAS, National POW/MIA Recognition Day, observed annually on the third Friday of September, honors the extraordinary courage of American service members who were prisoners of war, those who remain missing in action, and their families; and WHEREAS, this solemn day reminds us of our Nation’s obligation to account for every service member who has not returned home, and to support the families who continue to endure the uncertainty of their loved one’s fate; and
WHEREAS, the City of Willows joins communities across the country in reaffirming our commitment to ensuring that America keeps faith with those who sacrificed so much in the defense of our freedoms; and
WHEREAS, we recognize and honor the resilience, patriotism, and service of our former prisoners of war, while remembering with reverence those who have not yet returned.
NOW, THEREFORE, BE IT RESOLVED, I, Evan Hutson, Mayor of the City of Willows and on behalf of the Willows City Council and the Citizens of Willows, do hereby proclaim September 18, 2026, as National POW/MIA Recognition Day in the City of Willows, and encourage all residents to pause in reflection, remembrance, and gratitude for those who endured captivity, those still missing, and the families who await their return.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal this 8th day of September, 2026.
____________________________
Evan Hutson, Mayor
PRESENTATION
PUBLIC COMMENT &
CONSENT CALENDAR
FORUM
9/4/2026 9:02:41 AM Page 1 of 8
Payment Register
City of Willows APPKT00637 - CHECK RUN 8-28-26
-
Bank: Gen Chk - General Checking
Vendor Number
**Void**
Total Vendor Amount
0.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount **Void Check 57052 08/28/2026 0.00
**Void Check 57055 08/28/2026 0.00
**Void Check 57075 08/28/2026 0.00
1008
Vendor Number
A.T.& T.
Total Vendor Amount
312.30
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57047 08/28/2026 312.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 000025713455 BAN - 9391061616 7-19-26 TO 8-18-26 - SERVICE 08/27/2026 08/27/2026 0.00 285.91 000025713460 BAN - 9391061624 7-19-26 TO 8-18-26 SERVICE 08/27/2026 08/27/2026 0.00 26.39 1014
Vendor Number
ACCESS
Total Vendor Amount
112.87
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57048 08/28/2026 112.87
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 12328220 JULY 2026 SHREDDING SERVICE - CW 08/27/2026 08/27/2026 0.00 112.87 1029
Vendor Number
AFLAC- FLEX ONE
Total Vendor Amount
770.38
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57049 08/28/2026 770.38
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0001996 AFLAC DENTAL 07/31/2026 07/31/2026 0.00 84.90 INV0001997 AFLAC CANCER 07/31/2026 07/31/2026 0.00 113.63 INV0001998 AFLAC ACCIDENT 07/31/2026 07/31/2026 0.00 114.54 INV0001999 AFLAC STD 07/31/2026 07/31/2026 0.00 17.94
INV0002000 AFLAC EVENT/CRITICAL 07/31/2026 07/31/2026 0.00 54.18 INV0002008 AFLAC DENTAL 08/14/2026 08/31/2026 0.00 84.90 INV0002009 AFLAC CANCER 08/14/2026 08/31/2026 0.00 113.63 INV0002010 AFLAC ACCIDENT 08/14/2026 08/14/2026 0.00 114.54 INV0002011 AFLAC STD 08/14/2026 08/31/2026 0.00 17.94
INV0002012 AFLAC EVENT/CRITICAL 08/14/2026 08/31/2026 0.00 54.18 1068
Vendor Number
ANDY HEATH FINANCIAL SERV
Total Vendor Amount
4,125.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57050 08/28/2026 4,125.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 26-05 FINANCIAL CONSULTING 4-22-26 TO 8-23-26 - FIN 08/27/2026 08/27/2026 0.00 4,125.00 2527
Vendor Number
ANTHEM BLUE CROSS OF CALIFORNIA
Total Vendor Amount
21,077.43
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57051 08/28/2026 21,077.43
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002016 MEDICAL INSURANCE PREMIUM 08/14/2026 08/31/2026 0.00 415.13 INV0002017 MEDICAL INSURANCE PREMIUM 08/14/2026 08/31/2026 0.00 845.52 INV0002018 MEDICAL INSURANCE PREMIUM 08/14/2026 08/31/2026 0.00 1,019.93 INV0002019 MEDICAL INSURANCE PREMIUM 08/14/2026 08/31/2026 0.00 376.47 Agenda Item #8a
Payment Register APPKT00637 - CHECK RUN 8-28-26
9/4/2026 9:02:41 AM Page 2 of 8
INV0002020 MEDICAL INSURANCE PREMIUM 08/14/2026 08/31/2026 0.00 634.67 INV0002021 MEDICAL INSURANCE PREMIUM 08/14/2026 08/31/2026 0.00 1,446.81 INV0002022 MEDICAL INSURANCE PREMIUM 08/14/2026 08/31/2026 0.00 515.34 INV0002023 MEDICAL INSURANCE PREMIUM 08/14/2026 08/31/2026 0.00 881.25 INV0002024 MEDICAL INSURANCE PREMIUM 08/14/2026 08/31/2026 0.00 1,914.52 INV0002025 MEDICAL INSURANCE PREMIUM 08/14/2026 08/31/2026 0.00 791.60 INV0002026 MEDICAL INSURANCE PREMIUM 08/14/2026 08/31/2026 0.00 498.57 INV0002027 MEDICAL INSURANCE PREMIUM 08/14/2026 08/31/2026 0.00 453.78 INV0002028 MEDICAL INSURANCE PREMIUM 08/14/2026 08/31/2026 0.00 340.42 INV0002029 MEDICAL INSURANCE PREMIUM 08/14/2026 08/31/2026 0.00 404.73 INV0002046 MEDICAL INSURANCE PREMIUM 08/28/2026 08/31/2026 0.00 415.12 INV0002047 MEDICAL INSURANCE PREMIUM 08/28/2026 08/31/2026 0.00 845.52 INV0002048 MEDICAL INSURANCE PREMIUM 08/28/2026 08/31/2026 0.00 1,019.92 INV0002049 MEDICAL INSURANCE PREMIUM 08/28/2026 08/31/2026 0.00 376.47 INV0002050 MEDICAL INSURANCE PREMIUM 08/28/2026 08/31/2026 0.00 634.66 INV0002051 MEDICAL INSURANCE PREMIUM 08/28/2026 08/31/2026 0.00 1,446.80 INV0002052 MEDICAL INSURANCE PREMIUM 08/28/2026 08/31/2026 0.00 515.33 INV0002053 MEDICAL INSURANCE PREMIUM 08/28/2026 08/31/2026 0.00 881.25 INV0002054 MEDICAL INSURANCE PREMIUM 08/28/2026 08/31/2026 0.00 1,914.52 INV0002055 MEDICAL INSURANCE PREMIUM 08/28/2026 08/31/2026 0.00 791.60 INV0002056 MEDICAL INSURANCE PREMIUM 08/28/2026 08/31/2026 0.00 498.57 INV0002057 MEDICAL INSURANCE PREMIUM 08/28/2026 08/31/2026 0.00 453.78 INV0002058 MEDICAL INSURANCE PREMIUM 08/28/2026 08/31/2026 0.00 340.42 INV0002059 MEDICAL INSURANCE PREMIUM 08/28/2026 08/31/2026 0.00 404.73 1194
Vendor Number
CALIFORNIA STATE DISBURSE
Total Vendor Amount
162.92
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57053 08/28/2026 162.92
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002043 CHILD SUPPORT 08/28/2026 08/28/2026 0.00 162.92 1172
Vendor Number
CALIFORNIA WATER SERVICE
Total Vendor Amount
7,024.06
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57054 08/28/2026 7,024.06
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1053836442-081126 SERVICE TO 8-11-26 - LLAD ZONE C 08/27/2026 08/27/2026 0.00 125.41 8491677777-081826 SERVICE TO 8-18-26 - CW 08/27/2026 08/27/2026 0.00 6,898.65 1252
Vendor Number
CLEARWAY ENERGY LLC
Total Vendor Amount
12,455.09
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57056 08/28/2026 12,455.09
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1917266 JULY 2026 SERVICE SOLAR - SEWER 08/27/2026 08/27/2026 0.00 12,455.09 1255
Vendor Number
COASTLAND DCCM
Total Vendor Amount
19,397.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57057 08/28/2026 19,397.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 64943 72-4441-125 W WILLOW ST-PERMIT 5457- METAL COM W/K08/27/2026 08/27/2026 0.00 251.25 64944 72-5456 - FY25-26 PAVEMENT REHAB 08/27/2026 08/27/2026 0.00 5,700.00 64945 725531 - LLAD FY 2026-27 08/27/2026 08/27/2026 0.00 2,832.50 64946 72-4441-101 HARVEST DR -PERMIT #5568 -MSTR GLRY FD 08/27/2026 08/27/2026 0.00 555.00 64978 CIVIC CENTER ADA UPGRADES CM 08/27/2026 08/27/2026 0.00 4,500.00 65054 72-5605 - NVIH 243 WALNUT ST 08/27/2026 08/27/2026 0.00 918.75 65055 72-5599 - CITY ENGINEERING FY26-27 08/27/2026 08/27/2026 0.00 1,937.50 65056 725024 ENCROACHMENT PERMITS 08/27/2026 08/27/2026 0.00 1,906.25 65057 725133 - CITY HALL ADA DOOR UPGRADES 08/27/2026 08/27/2026 0.00 122.50 65058 725158 - SYCAMORE PARK CCLGP FUNDED PROJECT 08/27/2026 08/27/2026 0.00 490.00
Payment Register APPKT00637 - CHECK RUN 8-28-26
9/4/2026 9:02:41 AM Page 3 of 8
65059 72-5495 TRAVEL PLAZA - CHEVRON DR25-05 & LM25-01 08/27/2026 08/27/2026 0.00 183.75 1261
Vendor Number
COMCAST CABLE
Total Vendor Amount
153.16
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57058 08/28/2026 153.16
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8155600290116196-081426 SERVICE TO 9-18-26 - FIRE 08/27/2026 08/27/2026 0.00 153.16 1278
Vendor Number
CORNING FORD
Total Vendor Amount
170.38
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57059 08/28/2026 170.38
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 69865 TUBE ASY - FORD F-350 #20 - PW 08/27/2026 08/27/2026 0.00 120.38 69935 SWITCH ASY - FORD F-350 #20 - PW 08/27/2026 08/27/2026 0.00 50.00 2390
Vendor Number
CULLIGAN QUENCH USA, INC
Total Vendor Amount
140.31
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57060 08/28/2026 140.31
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV11367419 SEPTEMBER 2026 SERVICE - CW 08/27/2026 08/27/2026 0.00 140.31 1388
Vendor Number
EMPLOYERS INVESTIGATIVE S
Total Vendor Amount
582.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57061 08/28/2026 582.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5051300 BACKGROUND CHECK - FIRE 08/27/2026 08/27/2026 0.00 374.50 5051301 BACKGROUND CHECK - FIRE 08/27/2026 08/27/2026 0.00 208.25 1396
Vendor Number
ENLOE MEDICAL CENTER
Total Vendor Amount
231.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57062 08/28/2026 231.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 757559-080926 PHYSICAL - PW & SEWER 08/27/2026 08/27/2026 0.00 231.00 1415
Vendor Number
EWING IRRIG. PRODUCTS,INC
Total Vendor Amount
26.69 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57063 08/28/2026 26.69
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 31511500 SPLICE KITS - PARKS 08/27/2026 08/27/2026 0.00 26.69 1429
Vendor Number
FEDEX
Total Vendor Amount
20.25 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57064 08/28/2026 20.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9-430-92504 US BANK PAYMENT - FIN 08/27/2026 08/27/2026 0.00 17.03 9-717-62420 LATE FEES - FIN 08/27/2026 08/27/2026 0.00 3.22 1467
Vendor Number
GAYNOR TELESYSTEMS, INC.
Total Vendor Amount
469.58
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57065 08/28/2026 469.58
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SUB4245.0826 AUGUST 2026 SERVICE - CW 08/27/2026 08/27/2026 0.00 469.58
Payment Register APPKT00637 - CHECK RUN 8-28-26
9/4/2026 9:02:41 AM Page 4 of 8
1499
Vendor Number
GLENN COUNTY TAX COLLECTO
Total Vendor Amount
479.45
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57066 08/28/2026 479.45
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ASTM990-007-621-000 459 S BUTTE ST - TAX PAYMENT - FY 25-26 08/27/2026 08/27/2026 0.00 479.45 2551
Vendor Number
GREAT WEST FIRE & SAFETY INC
Total Vendor Amount
79.93 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57067 08/28/2026 79.93
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1110 FIRE-DEX SUSPENDERS - FIRE 08/27/2026 08/27/2026 0.00 79.93 1539
Vendor Number
HINDERLITER DELLAMAS & AS
Total Vendor Amount
900.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57068 08/28/2026 900.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SIN063018 APRIL 2026 CANNABIS MANAGEMENT PROGRAM 08/27/2026 08/27/2026 0.00 900.00 1551
Vendor Number
HUMANA DENTAL/VISION
Total Vendor Amount
908.06
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57069 08/28/2026 908.06
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002014 DENTAL 08/14/2026 08/31/2026 0.00 385.36
INV0002015 DENTAL 08/14/2026 08/31/2026 0.00 431.15
INV0002031 VISION 08/14/2026 08/31/2026 0.00 48.21
INV0002032 VISION 08/14/2026 08/31/2026 0.00 43.34
2432
Vendor Number
IMPERIAL COUNTY OFFICE OF EDUCATION
Total Vendor Amount
2,252.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57070 08/28/2026 2,252.56
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV26-01132 FY26 Q4 MRC BILLING APRIL - JUNE 2026 - LIBRARY 08/27/2026 08/27/2026 0.00 2,252.56 1606
Vendor Number
JEREMY'S PEST STOMPERS
Total Vendor Amount
100.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57071 08/28/2026 100.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 83268 AUGUST 2026 SERVICE - FIRE 08/27/2026 08/27/2026 0.00 45.00 872614 AUGUST 2026 SERVICE - CIVIC CENTER 08/27/2026 08/27/2026 0.00 55.00 1760
Vendor Number
MATSON & ISOM TECHNOLOGY
Total Vendor Amount
2,661.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57072 08/28/2026 2,661.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 103973 PUBLIC RECORDS REQUEST - IT 08/27/2026 08/27/2026 0.00 2,661.25 1770
Vendor Number
MENDES SUPPLY COMPANY
Total Vendor Amount
350.62
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57073 08/28/2026 350.62
Payable Number Description Payable Date Due Date Discount Amount Payable Amount R087413 TOWELS, TISSUE & TRASH BAGS - PARKS 08/27/2026 08/27/2026 0.00 350.62
Payment Register APPKT00637 - CHECK RUN 8-28-26
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2312
Vendor Number
NAPA AUTO PARTS
Total Vendor Amount
1,266.30
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57074 08/28/2026 1,266.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 431271 ANTIFREEZE - JET/VAC TRUCK #10 - PW 08/27/2026 08/27/2026 0.00 260.87 731192 A/C HOSE ASY - DUMP BED F-350 #20 08/27/2026 08/27/2026 0.00 133.66 731239 HOSE ASY & TENSIONER - SWEEPER #16 - PW 08/27/2026 08/27/2026 0.00 288.51 731319 OIL FLTER CAP - SWEEPER #16 - PW 08/27/2026 08/27/2026 0.00 11.88 731404 HOSE ASY - F350 DUMBED #20 - PW 08/27/2026 08/27/2026 0.00 -115.70 731727 WIRE KIT - TILT TRAILER - PW 08/27/2026 08/27/2026 0.00 26.09 731735 BREAKAWAY KIT - TILT TRAILER - PW 08/27/2026 08/27/2026 0.00 116.35 731807 BATTERY - TILT TRAILER - PW 08/27/2026 08/27/2026 0.00 56.35 731927 AIR FILTER, FUEL KIT & VALVE - WATER TRUCK #15 -PW 08/27/2026 08/27/2026 0.00 59.89 732161 AIR HOSE - SHOP - PW 08/27/2026 08/27/2026 0.00 35.88 732181 GREASE - SHOP - PW 08/27/2026 08/27/2026 0.00 143.43 732293 BRAKE CLEANER - SHOP - PW 08/27/2026 08/27/2026 0.00 57.29 732299 SUPPLIES - ENGINE #5 - FIRE 08/27/2026 08/27/2026 0.00 15.21 732351 CABIN AIR FILTER - ENGINE #8 - FIRE 08/27/2026 08/27/2026 0.00 63.05 732556 STARTING FLUID - SHOP - PW 08/27/2026 08/27/2026 0.00 13.03 732575 FUEL FILTERS & TREATMENT - WATER TRUCK #15 - PW 08/27/2026 08/27/2026 0.00 100.51 1864
Vendor Number
O'REILLY AUTO PARTS
Total Vendor Amount
305.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57076 08/28/2026 305.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4878-134581 PARTS - 2018 FORD F-250 UTILITY #8 - FIRE 08/27/2026 08/27/2026 0.00 156.51 4878-134652 PARTS - 2018 FORD F-250 UTILITY #8 - FIRE 08/27/2026 08/27/2026 0.00 289.55 4878-134741 PARTS - 2018 FORD F-250 UTILITY #8 - FIRE 08/27/2026 08/27/2026 0.00 -140.56 1143
Vendor Number
PEDRO BOBADILLA
Total Vendor Amount
576.92
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57077 08/28/2026 576.92
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 082826PB RECREATIONAL SERVICES 8-15-26 TO 8-28-26 - REC 08/27/2026 08/27/2026 0.00 576.92 2332
Vendor Number
PRENTICE LONG, PC
Total Vendor Amount
1,890.74
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57078 08/28/2026 1,890.74
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8970 LITIGATION - CITY VS COUNTY - CA 08/27/2026 08/27/2026 0.00 1,890.74 2041
Vendor Number
SACRAMENTO VALLEY MIRROR
Total Vendor Amount
252.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57079 08/28/2026 252.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4489 LEGAL ADS-APN#002-152-002 & APN#003-044-005 - PLAN08/27/2026 08/27/2026 0.00 171.70 4490 LEGAL AD - UPDATE TITLE 18 - ZONING - PLAN 08/27/2026 08/27/2026 0.00 80.80 2094
Vendor Number
SONGBIRD LANDSCAPE SUPPLY
Total Vendor Amount
100.07
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57080 08/28/2026 100.07
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 10869 DRY CONNECTOR - PW 08/27/2026 08/27/2026 0.00 22.19 11106 CIVIC CENTER LANDSCAPING - PW 08/27/2026 08/27/2026 0.00 77.88
Payment Register APPKT00637 - CHECK RUN 8-28-26
9/4/2026 9:02:41 AM Page 6 of 8
2172
Vendor Number
THOMAS HYDRAULIC AND
Total Vendor Amount
237.65
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57081 08/28/2026 237.65
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 34614 PARTS - TRAILER #42 - PW 08/27/2026 08/27/2026 0.00 117.47 34668 PARTS - TRAILER #42 - PW 08/27/2026 08/27/2026 0.00 120.18 2535
Vendor Number
TICE & BOLINGER ELECTRICAL
Total Vendor Amount
650.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57082 08/28/2026 650.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1025 2 GFCIS INSTALL, TEST & VERIFY - PARKS 08/27/2026 08/27/2026 0.00 650.00 2223
Vendor Number
UNITED PUBLIC EMPLOYEES A
Total Vendor Amount
266.53
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57083 08/28/2026 266.53
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0002060 UPEC DUES 08/28/2026 08/31/2026 0.00 266.53
2395
Vendor Number
US BANK CORPORATE PAYMENT SYSTEMS
Total Vendor Amount
931.90
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57084 08/28/2026 931.90
Payable Number Description Payable Date Due Date Discount Amount Payable Amount BROWN072226-01 INT'L CODE COUNCIL MEMBERSHIP - BUILD 08/28/2026 08/28/2026 0.00 70.00 HOOVER072226-01 ZOOM.COM - SUBSCRIPTION FY 26-27 - CW 08/28/2026 08/28/2026 0.00 859.90 LATEFEE072226-01 LATE FEE 08/28/2026 08/28/2026 0.00 2.00 2433
Vendor Number
VESTIS
Total Vendor Amount
186.49
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57085 08/28/2026 186.49
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5067206367 UNIFROM SERVICE - PUBLIC WORKS 08/28/2026 08/28/2026 0.00 186.49 2295
Vendor Number
WILLOWS ACE HARDWARE
Total Vendor Amount
319.91
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57086 08/28/2026 319.91
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 141603 SPRAYPAINT - CAR TRAILER - PW 08/28/2026 08/28/2026 0.00 71.67 141626 SAW BLADE & SPRAY - CAR TRAILER - PW 08/28/2026 08/28/2026 0.00 46.74 141695 STRIPING PAINT - SOFTBALL FIELDS - PARKS 08/28/2026 08/28/2026 0.00 23.90 141766 SAFETY GLASSES - PW 08/28/2026 08/28/2026 0.00 25.00 142245 DRYWALL SEALER - MALL PATCH WORK - MALL 08/28/2026 08/28/2026 0.00 54.35 142285 PARTS - SPRINKLER SYSTEM - CIVIC CENTER 08/28/2026 08/28/2026 0.00 84.83 142287 PARTS - SPRINKLER SYSTEM - CIVIC CENTER 08/28/2026 08/28/2026 0.00 13.42
Payment Register APPKT00637 - CHECK RUN 8-28-26
9/4/2026 9:02:41 AM Page 7 of 8
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Gen Chk Voided **Void Check 0 1 0.00 0.00
Gen Chk Check 67 20 0.00 46,097.32
Gen Chk Voided **Void Check 0 2 0.00 0.00
Gen Chk Check 53 17 0.00 35,850.73
Packet Totals: 120 40 0.00 81,948.05
Payment Register APPKT00637 - CHECK RUN 8-28-26
9/4/2026 9:02:41 AM Page 8 of 8
Cash Fund Summary
Fund Name Amount
999 CASH CLEARING -81,948.05
Packet Totals: -81,948.05
9/4/2026 9:01:32 AM Page 1 of 4
Payment Register
City of Willows APPKT00633 - CHECK RUN 8-25-26 CC
-
Bank: Gen Chk - General Checking
Vendor Number
**Void**
Total Vendor Amount
0.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount **Void Check 57044 08/25/2026 0.00
**Void Check 57045 08/25/2026 0.00
**Void Check 57046 08/25/2026 0.00
2484
Vendor Number
COLUMBIA BANK COMMERCIAL CARD - Bin #480725
Total Vendor Amount
10,077.12
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57043 08/25/2026 10,077.12
Payable Number Description Payable Date Due Date Discount Amount Payable Amount BETTENCOURT073126-01 AMAZON - FOLDERS - PLAN 08/25/2026 08/25/2026 0.00 72.94 BETTENCOURT073126-02 AMAZON - BATTERIES & WATER BALLOONS - CW & CM 08/25/2026 08/25/2026 0.00 53.26 BETTENCOURT073126-03 AMAZON - FIRST AID KIT - SHOP - PW 08/25/2026 08/25/2026 0.00 195.70 BETTENCOURT073126-04 AMAZON - FIRST AID KIT - VEHICLES - PW 08/25/2026 08/25/2026 0.00 201.99 BETTENCOURT073126-05 AMAZON - FOLDER NUMBER TABS - CW 08/25/2026 08/25/2026 0.00 18.02 BETTENCOURT073126-06 ICSC CONFERENCE FOR 2 & A MEMBERSHIP - RDBG 08/25/2026 08/25/2026 0.00 1,225.00 BETTENCOURT073126-07 AMAZON - OFFICE CHAIR - CW 08/25/2026 08/25/2026 0.00 127.21 BETTENCOURT073126-08 AMAZON - ACORDIAN FOLER - CW 08/25/2026 08/25/2026 0.00 23.88 BROWN073126-01 THE COOKIE TREE - FOOD - COUNCIL 08/25/2026 08/25/2026 0.00 26.00 ENOS073126-01 WALMART - CLEANING SUPPLIES - FIRE 08/24/2026 08/24/2026 0.00 303.82 ENOS073126-02 MCDONALDS - FOOD BROOKS INCIDENT - FIRE 08/24/2026 08/24/2026 0.00 46.25 FUENTES073126-01 WALMART - STORAGE CONTAINERS - FIRE 08/24/2026 08/24/2026 0.00 53.59 FUENTES073126-02 SIERRA SAC VALLEY EMS - EMT RECERT - FIRE 08/24/2026 08/24/2026 0.00 86.00 HARRIS073126-01 CASCADE FIRE EQUIPMENT- PART FOR EINGINE #12- FIRE 08/25/2026 08/25/2026 0.00 25.55 HARRISON073126-01 DOCUCOPIES - PRINT BUDGET BOOK FY26-27 08/25/2026 08/25/2026 0.00 589.77 HARRISON073126-02 CHATGP - AI - CW & SEWER 08/25/2026 08/25/2026 0.00 1,109.37 LOMBARD073126-01 THE FIRE STONE - MED SUPPLIES - FIRE 08/25/2026 08/25/2026 0.00 83.75 LOMBARD073126-02 COSTCO - SUPPLIES - FIRE 08/25/2026 08/25/2026 0.00 99.39 LOMBARD073126-03 THE UPS STORE - RETURN - FIRE 08/25/2026 08/25/2026 0.00 7.28 LOMBARD073126-04 AMAZON - CAMERAS - FIRE 08/25/2026 08/25/2026 0.00 989.54 LOMBARD073126-05 NATIONAL FF CORP-REPLACEMENT THERMOMETER - FIRE 08/25/2026 08/25/2026 0.00 89.90 LOMBARD073126-06 SIERRA SAC VALLEY EMS - EMR CERT - FIRE 08/25/2026 08/25/2026 0.00 39.00 MONCK073126-01 AMAZON - WORK PHONE CASE - FIRE 08/24/2026 08/24/2026 0.00 42.14 MONCK073126-02 CHEVRON - FUEL-LOOMIS INCEDENT-PREPO 0004291 -FIRE08/24/2026 08/24/2026 0.00 87.12 MONCK073126-03 AMAZON - PRINTER TONER - FIRE 08/25/2026 08/25/2026 0.00 191.50 MONCK073126-04 SOUTHERN SIERRA FIRE - TRAINING - FIRE 08/25/2026 08/25/2026 0.00 800.00 MONCK073126-05 SOUTHERN SIERRA FIRE - TRAINING - FIRE 08/25/2026 08/25/2026 0.00 800.00 PFYL073126-01 WALMART - PRINTER CARTRIDE - PW 08/24/2026 08/24/2026 0.00 42.37 PRICE073126-01 AMAZON - FIRST AID KITS - PW & CW 08/25/2026 08/25/2026 0.00 195.70 PRICE073126-02 OFFICE SUPPLIES - CW 08/25/2026 08/25/2026 0.00 46.23 PRICE073126-03 AMAZON - OFFICE SUPPLIES - CW 08/25/2026 08/25/2026 0.00 30.16 PRICE073126-04 WALMART - SNACKS & DRINKS - COUNCIL 08/25/2026 08/25/2026 0.00 22.90 PRICE073126-05 AMAZON - OFFICE SUPPLIES - CW 08/25/2026 08/25/2026 0.00 14.52 PRICE073126-06 CA MUNICIPAL CLERKS ASSOC - MEMBERSHIP - CM 08/25/2026 08/25/2026 0.00 300.00 PRICE073126-07 AMAZON - OFFICE SUPPLIES - CW 08/25/2026 08/25/2026 0.00 174.59 PRICE073126-08 AMAZON - CEILING FAN REPAIR - CIVIC CENTER 08/25/2026 08/25/2026 0.00 167.88 PRICE073126-09 AMAZON - DRIVER INSPECTION REPORT BOOK - PW 08/25/2026 08/25/2026 0.00 76.12 WATSON073126-01 ASSOC RURAL & SMALL LIBRARIES-ARSL MEMBERSHIP -LIB08/25/2026 08/25/2026 0.00 175.00 WATSON073126-02 CA LIBRARY ASSOC - INST CLA MEMBERSHIP - LIB 08/25/2026 08/25/2026 0.00 250.00 WATSON073126-03 DOLLAR TREE -SUPPLIES -CHILDRENS - SUMMER READ-LIB 08/25/2026 08/25/2026 0.00 13.59 WATSON073126-04 WALMAR -SUPPLIES - CHILDRENS - SUMMER READ - LIB 08/25/2026 08/25/2026 0.00 14.90 WATSON073126-05 AMAZON - SUPPLIES - LIBRARY 08/25/2026 08/25/2026 0.00 290.69
Payment Register APPKT00633 - CHECK RUN 8-25-26 CC
9/4/2026 9:01:32 AM Page 2 of 4
WATSON073126-06 AMAZON - SUPPLIES - CHILDRENS SERVICES - LIBRARY 08/25/2026 08/25/2026 0.00 138.45 WATSON073126-07 AMAZON - BARCODE SCANNERS - LIBRARY 08/25/2026 08/25/2026 0.00 430.64 WATSON073126-08 AMAZON - SUPPLIES - LIBRARY 08/25/2026 08/25/2026 0.00 14.29 WATSON073126-09 AMAZON - TONER - LIBRARY 08/25/2026 08/25/2026 0.00 126.61 WATSON073126-10 AMAZON - EXTENSION CORD FOR STAFF - LIBRARY 08/25/2026 08/25/2026 0.00 21.47 WATSON073126-11 AMAZON - SUMMER READING COLLAB PROG - LIBRARY 08/25/2026 08/25/2026 0.00 45.21 WATSON073126-12 AMAZON - 3 DIGITAL WALL CLOCKS - LIBRARY 08/25/2026 08/25/2026 0.00 97.83
Payment Register APPKT00633 - CHECK RUN 8-25-26 CC
9/4/2026 9:01:32 AM Page 3 of 4
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Gen Chk Voided **Void Check 0 3 0.00 0.00
Gen Chk Check 49 1 0.00 10,077.12
Packet Totals: 49 4 0.00 10,077.12
Payment Register APPKT00633 - CHECK RUN 8-25-26 CC
9/4/2026 9:01:32 AM Page 4 of 4
Cash Fund Summary
Fund Name Amount
999 CASH CLEARING -10,077.12
Packet Totals: -10,077.12
9/4/2026 9:03:08 AM Page 1 of 3
Payment Register
City of Willows APPKT00639 - CHECK RUN 8-31-26
01 - Vendor Set 01
Bank: Gen Chk - General Checking
2578
Vendor Number
JIMMY O'REILLY
Total Vendor Amount
200.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57087 08/31/2026 200.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 083126JOR REFRIGERATOR - LIBRARY 08/31/2026 08/31/2026 0.00 200.00 2579
Vendor Number
LOOK 1ST INSPECTIONS LLC
Total Vendor Amount
425.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 57088 08/31/2026 425.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount REPORT#4611 INSPECTION - 139 N LASSEN ST 08/31/2026 08/31/2026 0.00 425.00
Payment Register APPKT00639 - CHECK RUN 8-31-26
9/4/2026 9:03:08 AM Page 2 of 3
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Gen Chk Check 2 2 0.00 625.00
Packet Totals: 2 2 0.00 625.00
Payment Register APPKT00639 - CHECK RUN 8-31-26
9/4/2026 9:03:08 AM Page 3 of 3
Cash Fund Summary
Fund Name Amount
999 CASH CLEARING -625.00
Packet Totals: -625.00
9/4/2026 9:04:04 AM Page 1 of 4
Payroll Check Register
City of Willows Checks
Pay Period: 8/10/2026-8/23/2026
Employee Employee # Check Type Date Amount Number
Packet: PYPKT00691 - PAYROLL 8-10-26 TO 8-23-26 PAY DATE 8-28-26 Payroll Set: Payroll Set 01 - 01
BOWDEN, BRANDON BOW00 Regular 08/28/2026 4,096.82 41211 WOOD, STEPHEN WOO01 Regular 08/28/2026 2,807.87 41212
9/4/2026 9:04:04 AM Page 2 of 4
Payroll Check Register
City of Willows Direct Deposits
Pay Period: 8/10/2026-8/23/2026
Employee Employee # Date Amount Number
Packet: PYPKT00691 - PAYROLL 8-10-26 TO 8-23-26 PAY DATE 8-28-26 Payroll Set: Payroll Set 01 - 01
BROWN, MARTHA BRO01 08/28/2026 4,048.61 2428
PRICE, KARLEEN PRI01 08/28/2026 1,787.29 2429
HARRISON, JOEI HAR01 08/28/2026 1,978.92 2430
HAZLETT, ROBIN HAZ01 08/28/2026 1,571.02 2431
RICHARDSON, TARYN RIC00 08/28/2026 1,371.98 2432
RUSTENHOVEN, TARA L RUS01 08/28/2026 1,857.09 2433
GAMBOA, YADIRA GAM00 08/28/2026 449.66 2434
LUNA-SARINAS, CRISTINA LUN00 08/28/2026 470.36 2435
MYERS, KEVIN M MYE00 08/28/2026 441.66 2436
RUBALCAVA-TORRES, VIANKA RUB01 08/28/2026 1,437.23 2437 WATKINS, COLLEEN WAT00 08/28/2026 386.37 2438
WATSON, CHRISTINE WAT01 08/28/2026 2,659.31 2439
CONNELLY, WILLIAM CON00 08/28/2026 1,314.82 2440
ENOS, KYLE ENO00 08/28/2026 5,327.14 2441
FUENTES, JAIME FUE01 08/28/2026 6,477.91 2442
LOMBARD, TYLER JOSEPH LOM00 08/28/2026 7,282.51 2443
LOPEZ, MATTHEW LOP03 08/28/2026 698.96 2444
PERRY, HUNTER PER01 08/28/2026 5,781.33 2445
RAKESTRAW, SHANE RAK00 08/28/2026 281.01 2446
SANDOVAL, CONNER SAN01 08/28/2026 6,291.27 2447
MINGS, MICHAEL E MIN00 08/28/2026 1,304.53 2448
RANDOLPH, MATTHEW RAN01 08/28/2026 1,425.03 2449
REED, JOSHUA REE00 08/28/2026 1,904.31 2450
VASQUEZ, PEDRO CEASAR VAS01 08/28/2026 2,096.22 2451
ZOLLER-HARRIS, TRAVIS ZOL00 08/28/2026 2,141.46 2452
BETTENCOURT, JOSEPH BET01 08/28/2026 3,625.29 2453
MONCK, NATHANIAL T MON00 08/28/2026 1,000.00 2454
MONCK, NATHANIAL T MON00 08/28/2026 2,478.14 2454
PFYL, NATISA N PFY00 08/28/2026 2,012.18 2455
9/4/2026 9:04:04 AM Page 3 of 4
Payroll Check Register
City of Willows Employee Pay Summary
Pay Period: 8/10/2026-8/23/2026
Packet: PYPKT00691 - PAYROLL 8-10-26 TO 8-23-26 PAY DATE 8-28-26 Payroll Set: Payroll Set 01 - 01
Employee Employee # Payment Date Number Earnings Deductions Taxes Net BETTENCOURT, JOSEPH BET01 08/28/2026 2453 4,952.09 396.17 930.63 3,625.29 BOWDEN, BRANDON BOW00 08/28/2026 41211 6,142.89 0.00 2,046.07 4,096.82 BROWN, MARTHA BRO01 08/28/2026 2428 6,738.08 940.67 1,748.80 4,048.61 CONNELLY, WILLIAM CON00 08/28/2026 2440 1,600.00 0.00 285.18 1,314.82 ENOS, KYLE ENO00 08/28/2026 2441 7,989.54 683.03 1,979.37 5,327.14 FUENTES, JAIME FUE01 08/28/2026 2442 9,223.50 355.48 2,390.11 6,477.91 GAMBOA, YADIRA GAM00 08/28/2026 2434 516.60 0.00 66.94 449.66 HARRISON, JOEI HAR01 08/28/2026 2430 4,759.08 2,134.75 645.41 1,978.92 HAZLETT, ROBIN HAZ01 08/28/2026 2431 2,088.32 337.06 180.24 1,571.02 LOMBARD, TYLER JOSEPH LOM00 08/28/2026 2443 11,330.62 869.93 3,178.18 7,282.51 LOPEZ, MATTHEW LOP03 08/28/2026 2444 795.84 0.00 96.88 698.96 LUNA-SARINAS, CRISTINA LUN00 08/28/2026 2435 516.60 0.00 46.24 470.36 MINGS, MICHAEL E MIN00 08/28/2026 2448 2,128.13 513.10 310.50 1,304.53 MONCK, NATHANIAL T MON00 08/28/2026 2454 5,624.57 739.22 1,407.21 3,478.14 MYERS, KEVIN M MYE00 08/28/2026 2436 488.93 0.00 47.27 441.66 PERRY, HUNTER PER01 08/28/2026 2445 9,226.77 0.00 3,445.44 5,781.33 PFYL, NATISA N PFY00 08/28/2026 2455 3,191.35 512.93 666.24 2,012.18 PRICE, KARLEEN PRI01 08/28/2026 2429 2,508.92 271.24 450.39 1,787.29 RAKESTRAW, SHANE RAK00 08/28/2026 2446 308.64 0.00 27.63 281.01 RANDOLPH, MATTHEW RAN01 08/28/2026 2449 2,026.14 251.43 349.68 1,425.03 REED, JOSHUA REE00 08/28/2026 2450 2,595.98 426.47 265.20 1,904.31 RICHARDSON, TARYN RIC00 08/28/2026 2432 1,914.40 207.60 334.82 1,371.98 RUBALCAVA-TORRES, VIANKARUB01 08/28/2026 2437 1,967.20 176.69 353.28 1,437.23 RUSTENHOVEN, TARA L RUS01 08/28/2026 2433 2,561.47 347.42 356.96 1,857.09 SANDOVAL, CONNER SAN01 08/28/2026 2447 10,271.31 0.00 3,980.04 6,291.27 VASQUEZ, PEDRO CEASAR VAS01 08/28/2026 2451 3,000.87 417.22 487.43 2,096.22 WATKINS, COLLEEN WAT00 08/28/2026 2438 424.35 0.00 37.98 386.37 WATSON, CHRISTINE WAT01 08/28/2026 2439 4,007.20 310.56 1,037.33 2,659.31 WOOD, STEPHEN WOO01 08/28/2026 41212 3,083.88 0.00 276.01 2,807.87 ZOLLER-HARRIS, TRAVIS ZOL00 08/28/2026 2452 2,870.69 276.79 452.44 2,141.46 Totals: 114,853.96 10,167.76 27,879.90 76,806.30
9/4/2026 9:04:04 AM Page 4 of 4
Payroll Check Register
City of Willows Report Summary
Pay Period: 8/10/2026-8/23/2026
Packet: PYPKT00691 - PAYROLL 8-10-26 TO 8-23-26 PAY DATE 8-28-26 Payroll Set: Payroll Set 01 - 01
Type
2 Count
0 6,904.69
0.00 Regular Checks
Manual Checks
0 0.00
0 0.00
Amount
29 69,901.61
Total 31 76,806.30
Reversals
Voided Checks
Direct Deposits
City Council
Evan Hutson, Mayor
Richard Thomas, Vice Mayor
Gary Hansen, Council Member
Lorri Pride, Council Member
John Lowe, Council Member
City Manager
Marti Brown
City Clerk
Karleen Price
Willows City Council
Regular Meeting
Action Minutes
August 25, 2026
Willows City Hall
6:00 PM
201 North Lassen Street
Willows, CA 95988
(530) 934-7041
1. CALL TO ORDER – 6:00 PM
2. PLEDGE OF ALLEGIANCE
3. OATH OF OFFICE – Councilmember John Lowe took the Oath of Office
4. ROLL CALL
Councilmembers Present: Mayor Hutson, Vice Mayor Thomas, Councilmembers Hansen, Pride and Lowe
Councilmembers Absent: None
5. CHANGES TO THE AGENDA
Motion to continue item 6g, 6h, 6i, and 6j to the September 8, 2026, City Council meeting.
Moved/Seconded: Councilmember Pride/Councilmember Hansen Yes: Mayor Hutson, Vice Mayor Thomas, Councilmembers Hansen, Pride and Lowe No: None
Absent: None
6. PUBLIC COMMENT & CONSENT CALENDAR FORUM
Items 6c and 6f were pulled for discussion.
Public Comments
Public Comment #1: Isaiah Rossi
Public Comment #2: Joyce Ksander
Public Comment #3: Michelle Knight
Public Comment #4: Jim Alves
a. Register Approval
Action: Approved general checking, payroll, and direct deposit check registers. b. Minutes Approval
Action: Approved the minutes of the July 16, 2026 Special City Council Meeting, the July 28, 2026 City Council Meeting, the August 11, 2026 Special City Council Meeting, and the August 18, 2026 Special City Council Meeting.
Agenda Item #8b
2 d. Oak Street and Madrone Manor Street Pavement Projects Action: Adopted Resolution 38-2026 authorizing the City Manager to execute an agreement with Franklin Construction, Inc. in the amount of $409,409, with a 10% construction contingency of $40,941, and to execute an agreement for construction management and inspection services, provided the total project cost does not exceed the Engineer’s Estimate of $600,000, for the FY 2025-2026 street pavement and construction projects on Oak Street from Marshall to Murdock Streets and Madrone Manor.
e. Rural Economic Development Strategy and Business Attraction Project Action: Authorized the City Manager to execute a Professional Services Agreement with Capital Rivers, Inc., dba Capital Rivers Connect, in an amount not to exceed $60,000, funded by the 2021 USDA Rural Business Development Grant, for the Rural Economic Development Strategy and Business Attraction Project, and authorize the expenditure of the remaining grant funds. g. Police Officer - Job Classification & Salary Schedule Action: This item was continued to the September 8, 2026 City Council Meeting. h. Police Sergeant - Job Classification & Salary Schedule Action: This item was continued to the September 8, 2026 City Council Meeting. i. Administrative Technician - Job Classification & Salary Schedule Action: This item was continued to the September 8, 2026 City Council Meeting. j. Community Service Officer - Job Classification & Salary Schedule Action: This item was continued to the September 8, 2026 City Council Meeting. k. On-Call General Building and Civil Plan Check Services Action: Authorized the City Manager, or her designee, to execute and administer on-call general building and civil plan check service agreements with Paxton Inspection Services, Development Compliance Solutions (DEVCOM), BPR Consulting, BUREAU VERITAS, and Interwest, for an initial three-year term with up to two additional one-year extensions, including assignment of work and City Manager authority to exercise optional extensions. l. Willows Police Department & POST Recertification
Action: Adopted Resolution 39-2026 re-establishing the Willows Police Department, authorizing participation in the California Commission on Peace Officer Standards and Training (POST) program, and authorizing preparations for law enforcement services. m. Chapter 2.65 of the Willows Municipal Code
Action: Introduced, by title only, an Ordinance acknowledging the re-establishment of the Willows Police Department and amending Chapter 2.65 of the Willows Municipal Code, and waived the full reading of the text.
3 n. Lexipol Subscription for Willows Police Department Action: Authorized the City Manager to execute a contract with Lexipol, LLC (via the City’s risk management JPA, NCCSIF) for a web-based police department policy and procedure management platform and associated consulting and implementation services, in an amount not to exceed $10,000.00 annually.
Motion to approve Items 6a, 6b, 6d, 6e, 6k, 6l, 6m, and 6n as presented.
Moved/Seconded: Councilmember Pride/Councilmember Hansen Yes: Mayor Hutson, Vice Mayor Thomas, Councilmember Hansen, Pride, and Lowe No: None
Absent: None
c. Oppose Assembly Bill 1383 (PEPRA)
Public Comments:
Public Comment #1: Michelle Knight
Motion to adopt Resolution 40-2026 opposing Assembly Bill 1383 (AB 1383).
Moved/Seconded: Vice Mayor Thomas/Councilmember Lowe
Roll Call Vote:
Yes: Vice Mayor Thomas, Councilmember Pride, Councilmember Lowe No: Mayor Hutson, Councilmember Hansen
Absent: None
3-2
f. Police Chief - Job Classification & Salary Schedule
Public Comments:
Public Comment #1: Michelle Knight
Public Comment #2: Rick Beatty
Motion to approve the Police Chief job classification and salary schedule, with amendments.
Moved/Seconded: Councilmember Pride/Councilmember Hansen Yes: Mayor Hutson, Vice Mayor Thomas, Councilmembers Hansen, Pride and Lowe No: None
Absent: None
The meeting was recessed at 7:15 pm and reconvened at 7:25 pm.
4 7. DISCUSSION & ACTION CALENDAR
a. Police Chief Recruitment & Appointment
Public Comments:
Public Comment #1: Michelle Knight
Motion to approve the Police Chief Recruitment and Appointment as presented.
Moved/Seconded: Councilmember Hansen/Mayor Hutson
Yes: Mayor Hutson, Vice Mayor Thomas, Councilmembers Hansen, Pride and Lowe No: None
Absent: None
b. Request for Qualifications: Tenant Improvements to Civic Center to Re-Establish Willows Police Department
Public Comments:
Public Comment #1: Michelle Knight
Motion to approve the RFQ for Tenant Improvements to Civic Center as presented.
Moved/Seconded: Vice Mayor Thomas/Councilmember Pride
Yes: Mayor Hutson, Vice Mayor Thomas, Councilmembers Hansen, Pride and Lowe No: None
Absent: None
c. Neighborhood Watch Program
Public Comments:
Public Comment #1: Kathleen Weise
Public Comment #2: Michelle Knight
Action: By consensus, the Council tabled the item indefinitely. d. City Council Committee Assignments & Appointments
Action: By consensus, the vacant City Council committee assignments were reassigned as follows:
Glenn County Waste Management Regional Agency: Pride, Lowe (Alternate) Library Board Liaison: Pride
City & Counties Economic Development Steering Committee: Pride, Lowe Finance & Measure I Oversight Committee: Thomas, Lowe, Pride (Alternate) Council Liaison to the Chamber of Commerce: Lowe
8. COMMENTS AND REPORTS
5 a. Council Correspondence
Vice Mayor Thomas reported receiving a packet of historical documents and photos that were left on a Public Works vehicle by an anonymous donor for the Willows Museum. b. City Council Comments & Reports
Councilmembers reported on various community events and meetings attended.
Councilmember Pride requested regular project updates from the City Attorney and asked staff to investigate the purchase of an additional camera for the Council Chambers.
Mayor Hutson provided an update on road work being performed by CalTrans at the intersection of Highway 162 and Tehama Street.
c. City Manager’s Report
City Manager Marti Brown announced the upcoming Willows Water Fest, to be held on Thursday, September 10, 2026, from 4:00 to 8:00 p.m. at Central Park. The free, family-friendly community event, held in partnership with California Water Service (Cal Water), will celebrate Cal Water’s 100th Anniversary and the City of Willows’ year-long 140th Anniversary celebration. The event will feature a free barbecue, live music by Whitewater, a kids’ cardboard boat race with trophies, water-themed activities, a Willows Fire Department spray demonstration, informational and community organization booths, food and treat vendors, and other family activities. Brown encouraged the community to attend and participate in the celebration.
9. ADJOURNMENT – 8:47 PM
______________________________
Karleen Price, City Clerk
Agenda Item #8c
_____________________________________________________________________ Date: September 8, 2026
To: Honorable Mayor and Councilmembers
From: Marti Brown, City Manager
Karleen Price, City Clerk/Assistant to the City Manager Subject: Social Media Policy
Recommendation:
Approve the City of Willows Social Media Policy establishing standards for the use and management of official City social media accounts and employee use of social media in connection with City business.
Rationale for Recommendation:
Adoption of a formal Social Media Policy will establish consistent standards for the administration of official City’s social media accounts, appropriate employee use, public comments, protection of City information, and retention of public records.
Background:
The City uses social media as an important communication tool to provide information to the public regarding City programs, services, meetings, events, and other matters of community interest. Social media provides the City with an efficient way to distribute timely information, promote City programs and events, and support transparency and community engagement.
The use of social media by a public agency also presents considerations that differ from personal or private-sector social media use, including public records retention, First Amendment protections, appropriate moderation of public comments, protection of confidential information, and the need to distinguish official City communications from employees' personal speech.
The proposed Social Media Policy establishes Citywide standards governing official City social media accounts and employee use of social media in connection with City business.
Discussion & Analysis:
The proposed policy applies to all City employees, official City social media accounts, and employees using social media while acting in an official capacity.
Under the policy, official accounts representing the City or a City department must be authorized by the City Manager or designee, and account credentials must be maintained by the City rather than solely by an individual employee.
Key provisions of the policy include:
Official City Accounts: Establishes authorization and administrative requirements for official City and departmental social media accounts.
Public Notice: Requires official accounts to provide notice that social media is not the City's primary method for receiving official notices, claims, service requests, or other formal communications and directs members of the public to appropriate City communication methods.
Content Standards: Requires official City content to relate to City-sponsored, City-endorsed, or City-related programs, services, and events and to be accurate, professional, and compliant with applicable law.
Public Comments: Establishes guidelines for public comments when commenting is enabled on an official City social media page. The policy recognizes such pages as limited public forums and establishes content-neutral categories of material that may be removed in accordance with the policy and applicable law. Comments may not be removed solely because they express disagreement with the City.
Employee Personal Use: Recognizes employees' rights to lawful off-duty speech while establishing appropriate limitations regarding confidential City information, unauthorized representations on behalf of the City, use of City logos or insignia, and conduct that violates City workplace policies.
Public Records: Recognizes that content created, received, or maintained through official City social media accounts may constitute public records and requires employees responsible for official accounts to coordinate with the City Clerk regarding applicable records retention requirements.
Enforcement: Provides that violations may result in corrective action consistent with applicable laws, due process requirements, and collective bargaining agreements while expressly providing that the policy shall not be applied in a manner that restricts protected speech.
Approval of the policy will provide consistent Citywide standards for the City's use of social media while supporting transparency, appropriate public engagement, records management, and responsible administration of official City accounts.
Consistency with Council Priorities and Goals:
The proposed Social Media Policy supports the City's commitment to transparency, accountability, effective communication, and responsible municipal operations. Establishing clear standards for official social media use helps ensure that information provided to the public is accurate and professional while supporting consistent administration across City departments.
Fiscal Impact:
There is no fiscal impact associated with approving the City of Willows Social Media Policy.
Attachment:
Attachment 1: City of Willows Social Media Policy
Attachment 1
CITY OF WILLOWS
SOCIAL MEDIA POLICY (EMPLOYEES)
Policy No.: [To Be Assigned]
Effective Date: [Insert Date]
Approved By: [City Council]
I. PURPOSE
The City of Willows uses social media to communicate with the public and promote transparency, community engagement, and public service.
As a public entity, the City must serve all constituents in a civil, unbiased, and legally compliant manner. This policy establishes standards for employee use and management of social media in connection with City business.
II. SCOPE
This policy applies to:
All City employees,
All official City social media accounts, and
Employee use of social media while acting in an official capacity.
III. OFFICIAL CITY SOCIAL MEDIA ACCOUNTS
A. Authorization
Official social media accounts representing the City or any City department must be approved by the City Manager or her designee.
Login credentials shall be maintained by the City and not solely by one individual employee.
B. Required Public Notice
The following statement shall be posted on each official City social media site’s primary page, or by hyperlink where necessary:
“The intended purpose of this page is to serve as a mechanism for communication between the City of Willows and members of the public. However, this page is not the primary method of communication with the City, and any notices or requests for City services must be made via official communication methods identified on the City’s website or by traditional methods recognized by the City. No
comments or posts on this page will be construed as providing notice to the City of any claim, deficiency, dangerous condition, request, or otherwise.
Any comments or other content posted or submitted to this page, as well as personal identifying information for users and visitors, may be public records subject to disclosure pursuant to the California Public Records Act (Cal. Gov. Code § 6250 et seq.). Public records requests must be directed to the City Clerk’s Office.”
Each official account shall also include contact information or a hyperlink directing users to the City’s website for official service requests.
C. Content Standards
Content posted on official City social media sites shall:
• Relate to City-sponsored, City-endorsed, or City-related programs, services, and events; • Be accurate and professional;
• Comply with applicable laws; and
• Avoid confidential, personnel, or privileged information.
The City shall have appropriate rights or permission for all content posted, including photographs and videos.
IV. PUBLIC COMMENT GUIDELINES
When public comment is enabled, City social media pages are designated as limited public forums.
The City may remove content that violates this policy or applicable law, including:
• Comments not related to the topic of the post;
• Comments supporting or opposing political campaigns or ballot measures; • Obscene content as defined by law;
• Content promoting discrimination based on legally protected characteristics; • Explicit sexual content or links to sexual content;
• Commercial solicitations;
• Encouragement of illegal activity;
• Information that may compromise public safety or security; and • Content that violates intellectual property rights.
Comments shall not be removed solely because the contributor expresses disagreement with the City.
Whenever possible, the following notice shall appear:
“A comment posted by a member of the public is the opinion of the commentator only and does not imply endorsement by the City of Willows.”
All comments are subject to the terms of the applicable social media platform.
City social media sites are monitored as staff resources permit and are not continuously monitored.
The City makes no guarantee that comments or messages will be reviewed in real time.
City social media pages operate on third-party platforms and are subject to the terms of service and policies of those providers. The City reserves the right to report violations of those terms to the platform provider for appropriate action.
V. PERSONAL USE OF SOCIAL MEDIA BY EMPLOYEES
The City respects employees’ rights to lawful off-duty speech and activity. Nothing in this policy is intended to interfere with rights protected by federal or state law.
However, employees shall not:
• Disclose confidential or non-public City information; • Represent themselves as speaking on behalf of the City without authorization; • Use City logos or insignia in a manner implying official endorsement; and • Engage in conduct that violates City workplace policies.
Limited personal use of social media during breaks or non-work time (or minimally during work hours) may be permitted as long as it does not interfere with job duties and does not use government resources.
Should employees reference their City employment on social media sites, they should also clarify that their views are personal.
VI. PUBLIC RECORDS
Content created, received, or maintained on official City social media accounts may constitute public records under the California Public Records Act.
Employees managing official accounts shall coordinate with the City Clerk to ensure compliance with records retention requirements.
VII. ENFORCEMENT
Violations of this policy may result in corrective action consistent with applicable laws, due process requirements, and collective bargaining agreements.
This policy shall not be applied in a manner that restricts protected speech.
VIII. POLICY REVIEW
This policy may be amended as necessary to reflect changes in law, technology, or operational needs. It does not create a contractual right or entitlement.
Agenda Item #8d
_____________________________________________________________________ Date: September 8, 2026
To: Honorable Mayor and Councilmembers
From: Marti Brown, City Manager
Karleen Price, City Clerk/Assistant to the City Manager Subject: Artificial Intelligence Use Policy
Recommendation:
Approve the City of Willows Artificial Intelligence (AI) Use Policy to establish guidelines for the responsible and appropriate use of artificial intelligence tools by City employees.
Rationale for Recommendation:
Establishing a Citywide policy provides employees with clear expectations regarding the appropriate use of these technologies while protecting confidential City information, requiring independent verification of AI-generated information, and maintaining employee accountability for City work products.
Background:
Artificial intelligence tools are increasingly available for use in the workplace and may assist City employees with routine tasks such as research, drafting, editing, summarizing information, and analysis. Artificial intelligence technologies, including generative AI, are increasingly being incorporated into commonly used workplace applications and are available through a variety of online platforms.
These tools can assist employees in performing certain administrative and analytical tasks more efficiently; however, their use also presents considerations related to accuracy, confidentiality, privacy, records retention, and appropriate reliance on AI-generated information.
The City currently uses ChatGPT as an artificial intelligence tool to assist with certain administrative functions. As artificial intelligence technologies become increasingly integrated into workplace applications and City operations, establishing clear guidelines for their use is important to ensure that employees understand appropriate uses and limitations and that City information is adequately protected
The proposed Artificial Intelligence (AI) Use Policy establishes a consistent framework governing the use of AI tools for City business. The policy recognizes AI as an assistive tool and makes clear that it is not a substitute for employee judgment, supervisory review, or established City procedures.
Discussion & Analysis:
The proposed policy applies to all City employees and departments using artificial intelligence tools in connection with City business, regardless of whether the technology is accessed through a City device, City network, or personal device.
Under the policy, employees may use AI tools to assist with routine work such as research, drafting documents, preparing outlines, improving writing clarity, summarizing information, and brainstorming ideas. AI-generated material may serve as a preliminary draft or reference; however, employees are required to review, verify, and edit the information before incorporating it into an official City document, communication, or decision-making process.
Key elements of the policy include:
Appropriate Use: AI may be used as an aid for routine work activities, but employees remain responsible for the accuracy, quality, and appropriateness of the resulting work product. Human Review and Decision-Making: AI may not be used to make official decisions on behalf of the City or replace employee judgment or professional review. Employees may not rely upon AI as the sole source of legal, financial, or policy guidance. Confidentiality and Data Protection: Employees are prohibited from entering confidential, privileged, or sensitive City information into AI systems, including personnel records, protected personal information, information related to ongoing investigations or litigation, and sensitive infrastructure or security information.
Accuracy and Verification: Because AI systems may generate inaccurate, incomplete, or fabricated information, employees must independently verify AI-generated information before using it in City documents, communications, reports, or decisions. Public Records and Records Retention: Materials created or used through AI tools in connection with City business may constitute public records and must be maintained and retained in accordance with the City's records retention requirements and applicable law. Employee Accountability: Employees remain responsible for work products created with AI assistance. Use of an AI tool does not relieve an employee of responsibility for ensuring that City work is accurate, appropriate, professional, and consistent with City policies and procedures.
Departmental Oversight: Departments may establish additional restrictions or guidance when appropriate based upon operational, regulatory, or other department-specific requirements.
The policy also provides for periodic review as artificial intelligence technology and applicable legal requirements continue to evolve.
Adoption of the proposed policy will provide employees with consistent Citywide guidance while allowing the City to make appropriate use of emerging technology and establish safeguards for City information and work products.
Consistency with Council Priorities and Goals:
The proposed AI Use Policy supports the City's efforts to maintain efficient, effective, and responsible municipal operations. Establishing clear guidelines for emerging technologies supports organizational accountability, protects City information, and provides employees with appropriate tools to assist in the delivery of City services.
Fiscal Impact:
The City currently maintains a subscription to ChatGPT for authorized City use. Adoption of the Artificial Intelligence Use Policy does not, by itself, authorize any new expenditure or require an additional appropriation. Any future acquisition or expansion of artificial intelligence software, subscriptions, or related services would be subject to available budget appropriations and the City’s established purchasing and approval procedures.
Attachment:
Attachment 1: City of Willows Artificial Intelligence Use Policy
Attachment 1
CITY OF WILLOWS
ARTIFICIAL INTELLIGENCE (AI) USE POLICY
Policy No.: [To Be Assigned]
Effective Date: [Insert Date]
Approved By: [City Council]
I. PURPOSE
The City of Willows recognizes that artificial intelligence (AI) technologies may assist employees in performing certain work tasks more efficiently, including research, drafting, editing, and analysis. The purpose of this policy is to establish guidelines for the responsible use of AI tools by City employees while protecting confidential information, ensuring accuracy in public communications, maintaining compliance with applicable laws, and preserving the integrity of City operations.
AI technologies are intended to assist employees in their work but do not replace professional judgment, supervisory review, or established City procedures.
II. SCOPE
This policy applies to all City employees and departments when using artificial intelligence tools in connection with City business. AI tools include generative artificial intelligence systems and automated technologies capable of producing written, visual, audio, or analytical content based on user prompts or data inputs.
Examples of such systems may include AI writing assistants, research tools, automated summarization systems, and image or media generation tools. This policy applies regardless of whether the AI system is accessed through a City device, a City network, or an employee’s personal device when used for City work.
III. APPROPRIATE USE OF AI
Employees may use artificial intelligence tools as an aid for routine tasks such as research, drafting documents, preparing outlines, improving writing clarity, summarizing information, or brainstorming ideas. AI-generated content may be used as a preliminary draft or reference tool but must always be reviewed, verified, and edited by the employee before being used in any official City document, communication, or decision-making process.
Employees remain responsible for the accuracy, quality, and appropriateness of all work products produced with the assistance of artificial intelligence tools.
IV. LIMITATIONS ON USE
Artificial intelligence tools shall not be used to make official decisions on behalf of the City or to replace employee judgment or professional review. Employees shall not rely on AI systems as the sole source of legal, financial, or policy guidance.
Artificial intelligence tools shall not be used in any manner that violates City policies, applicable laws, or ethical standards. Employees must ensure that the use of such tools does not result in misleading, deceptive, or unauthorized communications on behalf of the City.
V. CONFIDENTIALITY AND DATA PROTECTION
Employees shall not enter into artificial intelligence systems any confidential, privileged, or sensitive City information. This includes but is not limited to personnel records, protected personal information, information related to ongoing investigations or litigation, sensitive infrastructure or security information, or any information protected by privacy laws.
Many AI systems store or process information entered by users. Because such information may be retained or used by the AI provider, employees must exercise caution and avoid entering any information that could result in unintended disclosure of confidential City data.
VI. ACCURACY AND REVIEW
Artificial intelligence systems may generate inaccurate, incomplete, or fabricated information.
Employees must independently verify the accuracy of information produced by AI tools before incorporating it into City documents, communications, reports, or decisions.
AI-generated content should be treated as a drafting or research aid and must be reviewed to ensure it meets the City’s standards for accuracy, professionalism, and legal compliance.
VII. PUBLIC RECORDS
Materials created or used in connection with artificial intelligence tools during the course of City business may constitute public records under the California Public Records Act. Employees shall maintain and retain records in accordance with the City’s records retention policies and applicable laws.
VIII. EMPLOYEE RESPONSIBILITY
Employees remain accountable for all work products created with the assistance of artificial intelligence tools. The use of AI does not relieve employees of their responsibility to ensure that work products are accurate, appropriate, and consistent with City policies and procedures.
Departments may establish additional guidance or limitations regarding the use of artificial intelligence tools where appropriate for operational or regulatory reasons.
IX. ENFORCEMENT
Failure to comply with this policy may result in corrective action in accordance with applicable personnel policies, collective bargaining agreements, and relevant laws.
X. POLICY REVIEW
Because artificial intelligence technologies are evolving rapidly, the City reserves the right to review and amend this policy as necessary to address technological developments, legal requirements, and operational needs. This policy does not create a contractual right or entitlement.
Agenda Item #8e
_____________________________________________________________________ Date: September 8, 2026
To: Honorable Mayor and Councilmembers
From: Marti Brown, City Manager
Karleen Price, City Clerk/Assistant to the City Manager Subject: Privacy Policy
Recommendation:
Approve the City of Willows Privacy Policy establishing guidelines regarding the collection, use, disclosure, retention, and protection of personal information obtained through City services, websites, official communications, and social media platforms.
Rationale for Recommendation:
Adoption of a formal Privacy Policy provides transparency regarding the City's information practices and establishes consistent standards for the appropriate collection, use, retention, disclosure, and protection of personal information.
Background:
The City collects and maintains personal information in the course of providing municipal services, processing applications and payments, responding to service requests, maintaining public records, and communicating with residents, businesses, and visitors.
The City of Willows receives personal information through a variety of interactions with the public, including its website, municipal offices, applications, permits and licenses, service requests, payments, public records, and official communications.
As the City's use of electronic communications and online services continues to expand, it is important to provide clear information regarding how personal information may be collected and used, the circumstances under which information may be retained or disclosed, and the measures taken to safeguard that information.
The proposed Privacy Policy establishes a Citywide framework addressing these issues and recognizes the City's obligations as a California public agency, including its responsibilities under applicable privacy and public records laws.
Discussion & Analysis:
The proposed Privacy Policy applies to the City's website, digital services, and official communications.
It describes the types of personal information the City may receive and establishes that information will be collected and processed only as reasonably necessary to perform governmental functions, provide municipal services, administer programs, maintain public records, and comply with legal obligations.
Key elements of the proposed policy include:
Collection of Personal Information: Identifies the types and sources of personal information the City may receive in connection with municipal services, applications, payments, permits, licenses, service requests, website use, and other official interactions. Use of Personal Information: Establishes that personal information will be used for legitimate governmental purposes, including providing municipal services, processing applications and payments, responding to inquiries and public records requests, maintaining official records, and supporting the functionality and security of City systems. Sale and Commercial Use of Information: Provides that the City does not sell or use personal information for commercial advertising purposes.
Records Retention: Provides that personal information will be retained in accordance with applicable laws and the City's adopted records retention schedule. Disclosure and Public Records: Recognizes that information submitted to or maintained by the City may constitute a public record subject to disclosure under the California Public Records Act unless an applicable exemption applies.
Privacy Requests: Establishes a process through which individuals may contact the City regarding personal information maintained by the City, subject to applicable statutory requirements and exemptions.
Website Technologies: Addresses the City's potential use of cookies and similar technologies to support website functionality, usage analysis, and system security. Social Media: Addresses personal information received through official City social media accounts and recognizes that third-party social media platforms maintain their own privacy and data collection practices.
Data Security: Provides that the City will implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction.
The proposed policy also provides for periodic updates to address changes in applicable laws, technology, and municipal practices.
Approval of the Privacy Policy will provide the public with greater transparency regarding the City's information practices while establishing consistent Citywide standards for the handling and protection of personal information.
Consistency with Council Priorities and Goals:
The proposed Privacy Policy supports the City's commitment to transparency, accountability, responsible governance, and effective municipal operations. Establishing clear standards for the handling of personal information helps protect City information, provides greater transparency to the public, and supports responsible use of the City's digital services and communication platforms.
Fiscal Impact:
There is no fiscal impact associated with approving the City of Willows Privacy Policy.
Attachment:
Attachment 1: City of Willows Privacy Policy
Attachment 1
CITY OF WILLOWS
PRIVACY POLICY
Policy No: [To Be Assigned]
Effective Date: [Insert Date]
Last Updated: [Insert Date]
Approved By: [City Council]
I. PURPOSE
The City of Willows (“City,” “we,” “our,” or “us”) is committed to protecting the privacy of individuals who interact with the City through its website, municipal services, official communications, and social media platforms. This Privacy Policy describes how the City of Willows collects, uses, discloses, retains, and safeguards personal information in accordance with the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), the California Public Records Act (Government Code §7920 et seq.), and other applicable laws.
II. SCOPE
The City collects and processes personal information only as reasonably necessary to perform governmental functions, provide municipal services, administer programs, maintain public records, and comply with legal obligations.
This Privacy Policy applies to the City of Willows website, digital services, and official communications.
It does not apply to third-party websites or services that may be linked from City webpages.
III. NOTICE AT COLLECTION
The City of Willows collects personal information in the course of providing public services, processing applications and payments, maintaining public records, ensuring public safety, and communicating with residents, businesses, and visitors. Personal information may be obtained through the City’s website, municipal offices, service requests, licensing and permitting processes, or other official interactions.
The City of Willows does not sell personal information and does not share personal information for cross-context behavioral advertising.
IV. CATEGORIES OF PERSONAL INFORMATION COLLECTED
In the preceding twelve (12) months, the City may have collected categories of personal information as defined by California law, depending on an individual’s interaction with City services or programs.
Such information may include identifying information such as a person’s name, mailing address, email address, telephone number, IP address, or account numbers associated with municipal services including utilities, permits, or licenses. The City may also receive personal information described in California Civil Code §1798.80 when necessary to conduct City business, including signatures, service request information, or payment information processed through authorized third-party vendors.
When individuals access the City’s website or digital services, limited internet or electronic network activity information may be collected automatically to support website functionality and system security. This may include device or browser information, pages accessed, and the date and time of website activity. Limited geolocation information may also be derived from IP addresses or voluntarily submitted through geographic information systems or service request platforms used by the City.
In the course of conducting official business, the City may also maintain audio, electronic, or visual information, including recordings of public meetings, security camera footage in City facilities, or law enforcement recordings as permitted by law. Professional or employment information may be collected from individuals applying for employment, obtaining business licenses, or otherwise conducting official business with the City.
In limited circumstances, the City may process sensitive personal information when necessary to verify identity, process official transactions, or comply with legal requirements. This may include driver’s license numbers or financial account information processed through authorized vendors. The City collects only the information reasonably necessary and proportionate to fulfill legitimate governmental purposes.
V. SOURCES OF PERSONAL INFORMATION
Personal information may be obtained directly from individuals when they interact with the City, submit applications or service requests, access the City website, or communicate with City departments. The City may also obtain information from publicly available records, authorized service providers assisting the City in delivering services, and automated technologies used to operate and secure City information systems.
VI. USE OF PERSONAL INFORMATION
Personal information collected by the City of Willows is used solely for legitimate governmental purposes. These purposes include providing municipal services such as utilities, permits, licensing, and public safety services; processing applications, service requests, and payments; responding to inquiries and public records requests; maintaining official records; improving the functionality and security of City systems; and complying with applicable legal obligations.
The City does not use personal information for commercial advertising purposes.
VII. RETENTION OF PERSONAL INFORMATION
The City of Willows retains personal information in accordance with applicable state law and the City’s adopted records retention schedule. Retention periods are determined based on statutory requirements, operational needs, and legal obligations under the California Public Records Act and other provisions of California law governing public records management.
Retention periods may vary depending on the type of record and the legal requirements applicable to that record category.
VIII. DISCLOSURE OF PERSONAL INFORMATION
The City may disclose personal information to City departments, authorized employees, and contractors who require the information to perform official duties or provide services on behalf of the City. Personal information may also be disclosed to law enforcement or regulatory agencies when required by law.
As a public agency, the City may disclose information in response to requests made under the California Public Records Act unless the information is exempt from disclosure under applicable law.
Service providers and contractors performing services for the City are required by contract to safeguard personal information and to use such information only for authorized purposes.
IX. PUBLIC RECORDS NOTICE
Information submitted to the City of Willows may constitute a public record and may be subject to disclosure pursuant to the California Public Records Act (Government Code §7920 et seq.), unless a statutory exemption applies. Communications with the City, including emails, forms, and social media interactions, may be retained in accordance with applicable records retention requirements.
X. PRIVACY RIGHTS UNDER THE CALIFORNIA PRIVACY RIGHTS ACT California residents have certain rights under the CPRA, subject to statutory exemptions that apply to public agencies. Individuals may request information regarding the categories of personal information collected about them, the sources from which the information was collected, and the purposes for which the information is used or disclosed. Individuals may also request access to personal information maintained by the City, request correction of inaccurate personal information, or request deletion of personal information as permitted by law.
Requests to delete personal information may be denied when retention of the information is necessary to comply with legal obligations, maintain public records, complete transactions, or otherwise perform governmental functions. The City uses sensitive personal information only as necessary to provide municipal services and comply with legal requirements and does not discriminate against individuals for exercising their rights under the CPRA.
XI. SUBMITTING A PRIVACY REQUEST
Individuals wishing to exercise their rights under the CPRA may submit a request to the City using the contact information below.
City of Willows
Attn: City Clerk
201 N Lassen St.
Willows, CA 95988
Phone: (530) 934-7041
Email: [email protected]
The City may verify the identity of the requesting individual before processing a request. Authorized agents may submit requests on behalf of individuals as permitted by law.
XII. COOKIES AND WEBSITE TECHNOLOGIES
The City website may use cookies or similar technologies to support website functionality, analyze website usage, and maintain system security. Users may adjust browser settings to refuse cookies; however, certain website features may not function properly if cookies are disabled. As required by California law, the City recognizes Global Privacy Control (GPC) signals transmitted by compatible web browsers.
XIII. SOCIAL MEDIA
The City of Willows maintains official social media accounts to communicate with the public regarding municipal services, public safety information, events, and other official City business. Interactions with the City through these platforms may result in the City receiving personal information voluntarily provided by users, such as names, usernames, comments, messages, or other content submitted through those platforms.
Use of the City’s social media accounts is also governed by the City of Willows Social Media Policy, which establishes guidelines for public participation, comment moderation, and appropriate use of City social media platforms.
Social media platforms operate under their own privacy policies and may independently collect and process personal information. The City of Willows does not control the data collection practices of these third-party platforms and encourages users to review the privacy policies of those platforms.
Content submitted to or received through the City’s official social media accounts may constitute a public record and may be retained or disclosed in accordance with the California Public Records Act (Government Code §7920 et seq.), unless a statutory exemption applies. The City of Willows does not sell personal information obtained through social media interactions and does not use such information for commercial advertising purposes.
XIV. DATA SECURITY
The City implements reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction. Despite these safeguards, no method of transmission or storage is completely secure, and absolute security cannot be guaranteed.
XV. CHILDREN’S PRIVACY
City websites and official social media accounts are not directed toward children under the age of 13.
The City does not knowingly collect personal information from children except as permitted by law or required to provide municipal services.
XVI. CHANGES TO THIS PRIVACY POLICY
The City of Willows may update this Privacy Policy periodically to reflect changes in legal requirements, technology, or municipal practices. Any updates will be posted on the City’s website with a revised effective date.
Agenda Item #8f
_____________________________________________________________________ Date: September 8, 2026
To: Honorable Mayor and Councilmembers
From: Nathan Monck, Fire Chief
Marti Brown, City Manager
Subject: Federal Excess Personal Property
Recommendation:
Adopt Resolution XX-2026 approving continued participation in the Federal Excess Personal Property (FEPP) Program; approve Cooperative Agreement No. 992509 between the California Department of Forestry and Fire Protection (CAL FIRE) and the Willows Fire Department; and authorize Fire Chief Nathan Monck to execute the agreement and related program documents on behalf of the City.
Rationale for Recommendation:
Approving participation in the FEPP Program will allow the Willows Fire Department to retain access to federally owned excess property that supports wildland and rural community fire protection. CAL FIRE requires a signed City Council resolution and cooperative agreement in order to complete the renewal process.
Background:
The USDA Forest Service administers the FEPP Program under the Cooperative Forestry Assistance Act of 1978. Through the program, eligible local fire agencies may receive custody and use of federal excess personal property for wildland and rural community fire protection. CAL FIRE serves as the State's administering agency for participating California fire departments.
On July 8, 2026, CAL FIRE provided the Willows Fire Department with a renewal cooperative agreement and requested a signed agreement, an approving resolution from the City Council, and a completed GSA Property Management System property-search request form. The Department currently has one FEPP asset listed under the agreement: a 2007 International 7400 4x2 Type 3 wildland engine, property number PP0000070632.
Discussion & Analysis:
Cooperative Agreement No. 992509 establishes the terms under which the Department may retain, use, and acquire FEPP property. Title to all FEPP property remains with the federal government.
Property must be used primarily for wildland and rural community fire protection.
The City is responsible for transportation, retrofit, modification, maintenance, repair, operation, insurance, registration, training, security, storage, record retention, and required inventories for any FEPP property in its custody. Equipment is accepted as-is. The agreement has a five-year term from the date of the last signature, is subject to compliance reviews, and may be terminated by either party with 60 days' written notice. Upon termination, assigned FEPP property must be returned to the State.
Adoption of the attached resolution will approve the City's continued participation and authorize the Fire Chief to sign the agreement. The completed GSA request form will provide the Fire Chief propertysearch-only access so the Department can identify equipment that may meet future operational needs.
Consistency with Council Priorities and Goals:
Continued participation in the Federal Excess Personal Property (FEPP) Program is consistent with Council Priority #1: Fiscal Stability and Priority #3: Public Safety by supporting the City Council’s goals of improving public safety, maintaining fiscal responsibility, and pursuing outside resources that reduce reliance on General Fund revenues. The FEPP Program allows the Fire Department to obtain and use federal excess equipment at little or no acquisition cost, improving operational capabilities while maximizing the efficient use of City resources.
Fiscal Impact:
There is no anticipated negative fiscal impact associated with approval of this item.
Attachment:
Attachment 1: Resolution XX-2026
Attachment 1
City of Willows
Resolution XX-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLOWS
AUTHORIZING APPLICATION FOR THE FEDERAL EXCESS PERSONAL PROPERTY (FEPP) PROGRAM IN ACCORDANCE WITH COOPERATIVE FORESTRY ASSISTANCE ACT (CFAA) OF 1978 (16 U.S.C. CHAPTER 41 § 2101)
WHEREAS, there is a need for excess personal property from the United States Department of Agriculture (USDA) Forest Service through the Federal Excess Personal Property (FEPP) program to help actively engage in the prevention, protection, and suppression of all wildland, rural, structural, or other fires in the City of Willows; and
WHEREAS, the loan of a certain FEPP items is available for local fire agencies as described in the USDA Forest Service FEPP Desk Guide, in accordance with the Cooperative Forestry Assistance Act (CFAA) of 1978 (16 U.S.C. Chapter 41 § 2101).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Willows as follows:
The City Council hereby accepts the agreement between the State of California, Department of Forestry and Fire Protection (CAL FIRE), and the Willows Fire Department for the acquisition of Federal Excess Personal Property (FEPP).
The City Council hereby authorizes Fire Chief Nathan Monck to sign the FEPP agreement on behalf of the City Council.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council on this 8th day of September 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTESTED:
__________________________________ ____________________________________ Evan Hutson, Mayor Karleen Price, City Clerk
Agenda Item #8g
_____________________________________________________________________ Date: September 8, 2026
To: Honorable Mayor and Councilmembers
From: Marti Brown, City Manager
Mike Maloney, Law Enforcement Consultant
Subject: Police Officer – Job Classification & Salary Schedule Recommendation:
Approve the Police Officer job classification and salary schedule as part of the reestablishment of the Willows Police Department.
Rationale for Recommendation:
Establishing the Police Officer job classification and salary schedule is a necessary step in reestablishing the Willows Police Department. Approval of the classification, job description, and salary schedule establishes the position’s responsibilities, qualifications, and compensation structure.
Background:
In 2017, the City discontinued operation of the Willows Police Department and entered into an agreement with the County of Glenn for contracted law enforcement services. Effective June 30, 2026, the agreement expired and no new agreement has replaced it.
The City Council seeks to reestablish the Willows Police Department and develop the organizational structure needed to provide municipal law enforcement and public safety services. This process includes establishing personnel classifications, policies and procedures, POST requirements, equipment and facility requirements, and other operational components. A foundational step in this process is also adopting Police Department job classifications and salary schedules.
Discussion & Analysis:
The Police Officer job classification (Attachment 1) is an FLSA non-exempt, entry- to journey-level law enforcement classification responsible for protecting life and property, maintaining public order, enforcing applicable laws, responding to emergencies, conducting investigations, and maintaining positive relationships with the community.
The proposed job classification requires a high school diploma or equivalent and successful completion of a California POST-accredited Police Academy. Prior law enforcement experience is desirable but not required. The proposed nine-step annual salary range is $69,161 to $84,266 (Attachment 2).
Consistency with Council Priorities and Goals:
The proposed action is consistent with Council Priority #3: Public Safety, Goal #1: Invest in the Startup of the Willows Police Department (WPD).
Fiscal Impact:
There is no immediate cost associated with approving the Police Officer job classification and salary schedule.
Attachments:
Attachment 1: Police Officer Job Classification
Attachment 2: Salary Schedule
NON EXEMPT
August, 2026
CITY OF WILLOWS
POLICE OFFICER
DEFINITION:
Under the general supervision of the Patrol Sergeant, an officer will provide high visibility patrol, in uniform, in a marked patrol car, on foot, or bicycle in all areas of the city. Officers respond promptly to calls for service from the public, other agencies, and thoroughly investigate incidents generated from both calls for service and personal observations to determine the level and type of service needed. Responses include, but are not limited to, the following:
Criminal: Officers conduct all preliminary criminal investigation and, in most cases, all of the necessary follow-up investigation. This would include (but is not limited to) collection of evidence, obtaining statements from victims, witnesses and perpetrators, writing reports, and testifying in court.
Traffic: Officers will be required to investigate traffic collisions, prepare accident reports, issue traffic citations for moving, equipment and parking violations, and make arrests for traffic related crimes.
Non-Criminal: Officers meet with individuals and community groups to discuss issues, offer suggestions and/or solutions, and provide information on other resources that may be available to resolve problems, address concerns or provide service.
DISTINGUISHING CHARACTERISTICS:
This position is assigned to perform law enforcement and crime prevention work; to enforce State and local traffic regulations and to perform comprehensive criminal investigative work on special assignments and will also perform related duties as assigned.
SUPERVISION RECEIVED/EXERCISED:
Receives supervision and direction from the Police Sergeant.
ESSENTIAL FUNCTIONS: (include but are not limited to the following) • Patrols assigned areas in vehicles, on foot, on motorcycle, or on bicycle as assigned. • Analyzes and solves community/neighborhood problems involving the protection and preservation of life, property, and the enforcement of City, County and State laws. • Conducts a variety of investigations including neighborhood disturbances, prowlers, burglaries, thefts, robberies, juvenile crimes, domestic violence, sexual assaults, vehicle accidents, and deaths. • Directs traffic/provides regulation of traffic flow at time of emergency or congestion. • Works shiftwork to include Days, Swings and Graveyard. • Testifies in court as needed.
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.
Attachment 1
POLICE OFFICER
• Provides traffic enforcement to include arrests and issuance of citations as required. • Receives calls from and provides assistance for other law enforcement agencies in emergencies. • Conducts investigations to include the collection and storage of evidence for court presentation. • Prepares detailed reports of arrests made, investigations conducted, and illegal incidents observed. • Proactively patrols business districts and residential neighborhoods at all times of day and night. • Provides direction and information to the general public. • Establishes and maintains positive contact with citizens pertaining to potential community and neighborhood problems, suspicious people and circumstances. • Assists with Neighborhood Watch and Business Watch meetings. • Counsels at-risk youth and assists with diversion programs and press relations. • Provides service and assistance to the public.
• May be assigned to act as School Resource Officer.
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Required to work in a combination of office and field environments. Employee may be required to work extended hours including evenings and weekends. Required to interact with the general public with varying dispositions; may be required to utilize department or Citywide software applications to maintain records or perform various duties. The employee frequently works in outside weather conditions and can be exposed to extremely hazardous and/or dangerous conditions and materials.
Physical: Maintain Physical ability and stamina to meet police and safety standards including: See well enough to drive vehicles under emergency conditions, make valid identifications, use firearms, detect hazardous situations, write legible reports; Hears and speak well enough to converse on the radio, telephone and in person over incident noise, to be alert to situations of danger; bodily mobility to make rapid transitions from rest to near maximal exertion without warm-up periods, stamina and endurance necessary in the apprehension of combative suspects, use of hands and fingers to write, to utilize safety gear, and drive vehicles under emergency conditions; ability to distinguish hazardous odors; must be able to lift equipment as necessary Mental: While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; and interact with City staff, other organizations and the public.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
POLICE OFFICER
QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)
Age:
• Twenty-one (21) years old at time of appointment as a Police Officer.
Education and/or Experience:
• Be a high school graduate, pass the General Education Development (GED) Test or other high school equivalency test approved by the State Department of Education that indicates high school graduation level, pass the California High School Proficiency Examination, or have attained a twoyear, four-year, or advanced degree from an accredited college or university. Proof of education will be required
• Must be a graduate from a P.O.S.T. certified police academy at time of application. Or at time of application, be currently enrolled in a P.O.S.T. certified full-time police academy. Or at time of application, be currently enrolled in Module 1 of a P.O.S.T. certified extended police academy. If enrolled in an academy, must have graduated from the academy by time of appointment.
Must provide a copy of your academy certificate of completion or proof of academy enrollment.
License/Certificate:
• Possess and maintain a valid Class “C” California driver's license KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.) Knowledge of:
• Modern police methods and procedures, including patrol, crime prevention, and traffic control • Criminal law, with particular emphasis on apprehension, arrest, and custody of persons accused of misdemeanors and felonies
• Rules of evidence pertaining to search and seizure and the preservation and presentation of evidence in Court
• Criminal investigation techniques and procedures, including crime scene investigation, interrogation, fingerprinting and photography
• Recent Court decisions on arrest procedures and the handling of suspects and prisoners • Principles of supervision and training
• Use and care of firearms
Ability to:
• Provide high quality customer oriented service.
• Demonstrate keen powers of observation and memory.
• Analyze situations accurately and adopt effective courses of action, learn and apply the community oriented policing philosophy.
• Learn laws of arrest and pertinent local and state laws.
POLICE OFFICER
• Learn criminal investigative techniques and procedures. • Learn the safe use and care of firearms and equipment. • Exercise restraint and good judgment in a variety of emergency situations • Understand and carry out oral and written directions and directives. • Prepare accurate case reports.
• Establish and maintain cooperative relationships with those contacted in the course of work.
Skill to:
• Operate an office computer and a variety of word processing and software applications.
ACKNOWLEDGMENT:
I acknowledge that I have read the job description and requirements for the Police Officer position and I certify that I have the necessary education, knowledge, experience and physical requirements required to perform the essential functions of this position.
________________________________ ___________________
Applicant Signature Date
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 $69,161 $70,890 $72,662 $74,479 $76,341 $78,249 $80,206 $82,211 $84,266 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 $5,763.42 $5,907.50 $6,055.19 $6,206.57 $6,361.74 $6,520.78 $6,683.80 $6,850.89 $7,022.17 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 2,660.04 2,726.54 2,794.70 2,864.57 2,936.19 3,009.59 3,084.83 3,161.95 $3,241.00
POLICE OFFICER
ANNUAL SALARY SCHEDULE
MONTHLY SALARY SCHEDULE
BI-WEEKLY
Attachment 2
Agenda Item #8h
_____________________________________________________________________ Date: September 8, 2026
To: Honorable Mayor and Councilmembers
From: Marti Brown, City Manager
Mike Maloney, Law Enforcement Consultant
Subject: Police Sergeant – Job Classification & Salary Schedule Recommendation:
Approve the Police Sergeant job classification and salary schedule as part of the reestablishment of the Willows Police Department.
Rationale for Recommendation:
Establishing the Police Sergeant job classification and salary schedule is a necessary step in reestablishing the Willows Police Department. Approval of the classification, job description, and salary schedule establishes the position’s responsibilities, qualifications, and compensation structure.
Background:
In 2017, the City discontinued operation of the Willows Police Department and entered into an agreement with the County of Glenn for contracted law enforcement services. Effective June 30, 2026, the agreement expired and no new agreement has replaced it.
The City Council seeks to reestablish the Willows Police Department and develop the organizational structure needed to provide municipal law enforcement and public safety services. This process includes establishing personnel classifications, policies and procedures, POST requirements, equipment and facility requirements, and other operational components. A foundational step in this process is also adopting Police Department job classifications and salary schedules.
Discussion & Analysis:
The Police Sergeant is a first-line supervisory classification responsible for the direct supervision, field training, and operational guidance of Police Department personnel. The position supervises assigned personnel, coordinates field activities, provides training and counseling, reviews police reports, and assists with implementing departmental policies and operational priorities.
The recommended job classification (Attachment 1) requires a high school diploma or equivalent, POST Intermediate Certification, and five years of experience as a Police Officer in California. A college
degree and POST Supervisory Certification are desirable but not required. The proposed nine-step annual salary range is $81,770 to $99,628 (Attachment 2).
Consistency with Council Priorities and Goals:
The proposed action is consistent with Council Priority #3: Public Safety, Goal #1: Invest in the Startup of the Willows Police Department (WPD).
Fiscal Impact:
There is no immediate cost associated with approving the Police Sergeant job classification and salary schedule.
Attachments:
Attachment 1: Police Sergeant Job Classification
Attachment 2: Salary Schedule
NON EXEMPT
August, 2026
CITY OF WILLOWS
POLICE SERGEANT
DEFINITION:
A Police Sergeant works under the direction of the Chief of Police. The Sergeant is responsible for the general supervision of Police Officers and Community Service Officers, as well as the administrative duties related to that supervision, and will act as a liaison between the Chief of Police and those positions.
A Police Sergeant may be assigned other administrative duties, including management responsibilities in the absence of the Chief of Police. Duties will include, but not be limited to scheduling, assigning specific shift activities and duties, investigation of personnel complaints, reviewing reports and logs, responding to and handling calls for service when necessary, conducting criminal, civil, and administrative investigations, and coordinating assignments for special events. A Police Sergeant also actively participates in the development and implementation of new policies and procedures.
Police Sergeants must have a minimum of five years of experience as a Police Officer DISTINGUISHING CHARACTERISTICS:
This class represents the first level of supervision in the law enforcement series. An incumbent in this class supervises personnel engaged in a well-defined departmental activity on a daily operational basis.
Incumbents perform a full range of supervisory and training activity.
SUPERVISION RECEIVED/EXERCISED:
Receives supervision & direction from the Police Chief.
ESSENTIAL FUNCTIONS: (include but are not limited to the following) • Watch Supervisor and oversees the patrol and law enforcement activities during an assigned shift • Inspects, gives instructions to, and assigns beats to Police Officers • Maintains discipline and insures that Department rules and policies are followed • Assists Officers in follow-up investigations and may personally participate in investigations, including the routine gathering of evidence, questioning of witnesses, and apprehension of suspects • Insures that Police Officers are dispatched to the scenes of crimes, accidents, and other emergency situations, and assists on these calls where required
• May participate in all normal patrol activities, including enforcing local and State laws, issuing citations, making arrests, administering first aid, and transporting prisoners • Assists Officers in preparing reports in cases for trial and may personally appear in Court to present evidence and testimony
• Gives information and directions to the public
• Prepares reports of shift activity
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.
Attachment 1
POLICE SERGEANT
• Conducts complete and detailed investigation of crimes • Reviews all investigation and other activity reports and makes recommendations and suggestions to Officers
• Arranges for out-of-town follow-up investigations
• Coordinates investigations involving several Officers • Interviews victims, complainants and witnesses
• Interrogates suspects, photographs crime scenes, obtains latent prints, and secures other evidence • Prepares complete reports of investigation and testifies and presents evidence in Court • Assists in the training of subordinate personnel in proper investigation techniques • Contacts and cooperates with other law enforcement agencies in matters relating to the investigation of crimes in the apprehension of offenders • May conduct follow-up investigations, and may personally participate in background investigations, as directed
• Insure that Police Officers are dispatched to scenes of crimes, accidents, and other emergencies • Attend meetings, seminars and classes, as directed by the Chief, carrying out State Law and Department policy as they pertain to records security
• Provide liaisons to the Court and District Attorney's Office • Provide investigation and recommendation to the City for issuance of all permits and licenses requiring Police authorization
• Maintains, facilitates and participates actively in the achievement of the Willows Police Services Mission, Vision, Goals and Values
• Promotes, encourages and employs problem solving concepts • Develops and maintains cooperative relationships with other departments and agencies • Actively promotes strategies to develop positive relationships with community youth PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Required to work in a combination of office and field environments. Employee may be required to work extended hours including evenings and weekends. Required to interact with the general public with varying dispositions; may be required to utilize department or Citywide software applications to maintain records or perform various duties. The employee frequently works in outside weather conditions and can be exposed to extremely hazardous and/or dangerous conditions and materials.
Physical: Maintain Physical ability and stamina to meet police and safety standards including: See well enough to drive vehicles under emergency conditions, make valid identifications, use firearms, detect hazardous situations, write legible reports; Hears and speak well enough to converse on the radio, telephone and in person over incident noise, to be alert to situations of danger; bodily mobility to make rapid transitions from rest to near maximal exertion without warm-up periods, stamina and endurance necessary in the apprehension of combative suspects, use of hands and fingers to write, to utilize safety gear, and drive vehicles under emergency conditions; ability to distinguish hazardous odors; must be able to lift equipment as necessary Mental: While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; and interact with City staff, other organizations and the public.
POLICE SERGEANT
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience:
• Possession of sixty (60) college semester units, or an Associate Degree from an accredited college or university. Possession of a Bachelor’s Degree from an accredited college or university in law enforcement or a applicable field is desired.
• Five years of experience as a Police Officer.
• Two (2) years as a Field Training Officer.
• “Officer-in-charge” supervisory experience is highly desired.
License/Certificate:
• Possession and maintenance of a valid Class “C” California driver's license • Possession of a P.O.S.T. Intermediate Certificate
KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.) Knowledge of:
• Modern police methods and procedures, including patrol, crime prevention, and traffic control • Criminal law, with particular emphasis on apprehension, arrest, and custody of persons accused of misdemeanors and felonies
• Rules of evidence pertaining to search and seizure and the preservation and presentation of evidence in Court
• Criminal investigation techniques and procedures, including crime scene investigation, interrogation, fingerprinting and photography
• Recent Court decisions on arrest procedures and the handling of suspects and prisoners • Principles of supervision and training
• Use and care of firearms
• Basic concepts of police supervision
Ability to:
• Subscribe to and incorporate the philosophy of community Policing, toward achieving organizational goals
• Gather, assemble, analyze, and evaluate facts and evidence • Draw logical conclusions from information and make proper recommendations • Interpret and apply laws and regulations
• Analyze situations quickly and accurately, and take effective courses of action • Schedule, organize, and supervise the work of subordinates • Demonstrate keen powers of observation and memory
POLICE SERGEANT
• Prepare clear, concise, and comprehensive written reports • Meet established standards of physical endurance, agility, and vision • Establish and maintain cooperative relationships with those contacted during the course of work Skill to:
• Operate an office computer and a variety of word processing and software applications.
ACKNOWLEDGMENT:
I acknowledge that I have read the job description and requirements for the Police Sergeant position and I certify that I have the necessary education, knowledge, experience and physical requirements required to perform the essential functions of this position.
________________________________ ___________________
Applicant Signature Date
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 $81,770 $83,814 $85,909 $88,057 $90,258 $92,515 $94,828 $97,198 $99,628 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 $6,814.14 $6,984.49 $7,159.10 $7,338.08 $7,521.53 $7,709.57 $7,902.31 $8,099.87 $8,302.36 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 3,144.99 3,223.61 3,304.20 3,386.81 3,471.48 3,558.26 3,647.22 3,738.40 $3,831.86
POLICE SERGEANT
ANNUAL SALARY SCHEDULE
MONTHLY SALARY SCHEDULE
BI-WEEKLY
Attachment 2
Agenda Item #8i
_____________________________________________________________________ Date: September 8, 2026
To: Honorable Mayor and Councilmembers
From: Marti Brown, City Manager
Mike Maloney, Law Enforcement Consultant
Subject: Police Administrative Services Technician – Job Classification & Salary Schedule Recommendation:
Approve the Police Administrative Services Technician classification and salary schedule as part of the re-establishment of the Willows Police Department.
Rationale for Recommendation:
Establishing the Police Administrative Services Technician job classification and salary schedule is a necessary step in re-establishing the Willows Police Department. Approval of the classification, job description, and salary schedule establishes the position’s responsibilities, qualifications, and compensation structure.
Background:
In 2017, the City discontinued operation of the Willows Police Department and entered into an agreement with the County of Glenn for contracted law enforcement services. Effective June 30, 2026, the agreement expired and no new agreement has replaced it.
The City Council seeks to reestablish the Willows Police Department and develop the organizational structure needed to provide municipal law enforcement and public safety services. This process includes establishing personnel classifications, policies and procedures, POST requirements, equipment and facility requirements, and other operational components. A foundational step in this process is also adopting Police Department job classifications and salary schedules.
Discussion & Analysis:
The Police Administrative Services Technician is an FLSA non-exempt, non-sworn job classification (Attachment 1) that will provide technical and administrative support to Police Department operations.
Responsibilities include preparing and maintaining records, reports and administrative documents; assisting with programs and projects; responding to public inquiries; and providing technical support in areas such as purchasing, personnel, budgeting, and program administration. The proposed nine-step annual salary range is $47,595 to $57,990 (Attachment 2).
Consistency with Council Priorities and Goals:
The proposed action is consistent with Council Priority #3: Public Safety, Goal #1: Invest in the Startup of the Willows Police Department (WPD).
Fiscal Impact:
There is no immediate cost associated with approving the Police Administrative Services Technician job classification and salary schedule.
Attachments:
Attachment 1: Police Administrative Services Technician Job Classification Attachment 2: Salary Schedule
NON EXEMPT
August, 2026
CITY OF WILLOWS
POLICE ADMINISTRATIVE SERVICES TECHNICIAN
DEFINITION:
Under general supervision of the Police Chief, the Administrative Services Technician will maintain communications between the Police Department, police personnel, the public, and other law enforcement/public agencies; receive and report routine to complex information by radio, telephone or in person; perform a variety of clerical and technical tasks related to the processing and maintenance of Police Department records and reports; interact and provide assistance and reports to local, state and federal agencies; is the department receptionist, providing information and assistance to the public and taking messages for police department staff; assists in property room management; and performs other related tasks as requested.
DISTINGUISHING CHARACTERISTICS:
Perform a variety of moderately complex clerical and technical duties related to the administrative operations and records activities of the Police Department, including providing police records to the public and law enforcement agencies and properly processing records for filing and retrieval purpose. May be assigned as the designated custodian of records for the police department.
SUPERVISION RECEIVED/EXERCISED:
Receives general supervision and direction from the Police Chief.
ESSENTIAL FUNCTIONS: (include but are not limited to the following) The Administrative Services Technician monitors police radio for calls from officers in the field; is a receptionist that receives information and reports from the public by telephone and/or in person and dispatches police personnel using radio equipment. Typing and word processing, indexing and filing of various departmental records and reports are among some of the clerical responsibilities.
The Administrative Services Technician prepares monthly reports for the Department of Justice; routes reports in a timely manner to various agencies to ensure prosecution and proper cross reporting; provide information in accordance with prescribed policies and regulations and obtain pertinent information regarding criminal and non-criminal complaints; transcribe, check and proofread various correspondence, memoranda and tape records statements for police cases; maintain a complete filing system on all police reports, arrests, citations, parking tickets, and related correspondence; operate photocopy and other standard office machines; open, sort and route all incoming mail for various officers; compile information as needed for reports and other informational purposes; update department roster; assist in property room management; provide administrative, clerical and technical services to the Chief of Police.
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.
Attachment 1
POLICE ADMINISTRATIVE SERVICES TECHNICIAN
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office environment; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience:
High School graduation or equivalent. Three years of increasingly responsible experience performing clerical and administrative duties in an environment that requires substantial interaction with the public. Experience in a public or law enforcement agency and additional specialized education and/or training are desirable.
Must be able to pass a background check and have no felony convictions.
License/Certificate:
Possession of, or ability to obtain and maintain, a valid Class “C” California driver’s license.
KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.) Knowledge of:
Office management methods, practices and procedures; modern filing and indexing methods; computer skills including the use of Microsoft Office; the location of streets, parks, major landmarks and City Limits.
POLICE ADMINISTRATIVE SERVICES TECHNICIAN
Ability to:
Learn and utilize law enforcement terms, processes and procedures; operation of radio communications equipment; think clearly, assess and evaluate information rapidly to effectively respond in both emergency and non-emergency situations; speak and enunciate clearly; understand and carry out oral and written directions. Use courtesy, tact and firmness when required in interacting with the public.
Skill to:
Operate an office computer and a variety of word processing and software applications and other standard office equipment.
ACKNOWLEDGMENT:
I acknowledge that I have read the job description and requirements for the Police Administrative Services Technician position and I certify that I have the necessary education, knowledge, experience and physical requirements required to perform the essential functions of this position. ________________________________ ___________________
Applicant Signature Date
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 $47,595 $48,785 $50,004 $51,255 $52,536 $53,849 $55,196 $56,575 $57,990 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 $3,966.25 $4,065.41 $4,167.04 $4,271.22 $4,378.00 $4,487.45 $4,599.63 $4,714.62 $4,832.49 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 1,830.58 1,876.34 1,923.25 1,971.33 2,020.61 2,071.13 2,122.91 2,175.98 $2,230.38
POLICE ADMINISTRATIVE SERVICES TECHNICIAN
ANNUAL SALARY SCHEDULE
MONTHLY SALARY SCHEDULE
BI-WEEKLY
Attachment 2
Agenda Item #8j
_____________________________________________________________________ Date: September 8, 2026
To: Honorable Mayor and Councilmembers
From: Marti Brown, City Manager
Mike Maloney, Law Enforcement Consultant
Subject: Police Community Service Officer – Job Classification & Salary Schedule Recommendation:
Approve the Police Community Service Officer job classification and salary schedule as part of the reestablishment of the Willows Police Department.
Rationale for Recommendation:
Establishing the Pollice Community Service Officer job classification and salary schedule is a necessary step in re-establishing the Willows Police Department. Approval of the classification, job description, and salary schedule establishes the position’s responsibilities, qualifications, and compensation structure.
Background:
In 2017, the City discontinued operation of the Willows Police Department and entered into an agreement with the County of Glenn for contracted law enforcement services. Effective June 30, 2026, the agreement expired and no new agreement has replaced it.
The City Council seeks to reestablish the Willows Police Department and develop the organizational structure needed to provide municipal law enforcement and public safety services. This process includes establishing personnel classifications, policies and procedures, POST requirements, equipment and facility requirements, and other operational components. A foundational step in this process is also adopting Police Department job classifications and salary schedules.
Discussion & Analysis:
The Police Community Service Officer is an entry- to journey-level, non-sworn job classification (Attachment 1) responsible for specialized law enforcement support services. Duties include parking and abandoned vehicle enforcement, animal control, evidence and property processing, non-injury collision and minor incident reports, fingerprinting, traffic control, crime prevention programs, and other non-sworn public safety functions.
The proposed classification requires a high school diploma or equivalent and one year of public or customer service experience. The proposed nine-step annual salary range is $48,959 to $59,652 (Attachment 2).
Consistency with Council Priorities and Goals:
The proposed action is consistent with Council Priority #3: Public Safety, Goal #1: Invest in the Startup of the Willows Police Department (WPD).
Fiscal Impact:
There is no immediate cost associated with approving the Police Community Services Officer job classification and salary schedule.
Attachments:
Attachment 1: Police Community Service Officer Job Classification Attachment 2: Salary Schedule
August, 2026
CITY OF WILLOWS
POLICE COMMUNITY SERVICE OFFICER (CSO)
DEFINITION:
Under general supervision, performs various non-sworn office and field duties in support of Police Department operations.
DISTINGUISHING CHARACTERISTICS:
As a non-sworn, uniformed member of the Department, while in an office or field setting, performs a variety of simple to complex law enforcement, crime prevention and other duties that do not require peace officer powers to perform.
SUPERVISION RECEIVED/EXERCISED:
Receives general supervision from assigned Department sworn, supervisory or management personnel. Exercises no direct supervision over staff.
ESSENTIAL FUNCTIONS: (include but are not limited to the following) • Responds to non-emergency calls for service; takes information from the public regarding thefts, found property, and other incidents which do not require the presence of a law enforcement officer at the scene; completes standard police reports for review by supervisor.
• Performs required follow-up functions on crime reports, such as burglaries and thefts, including evidence work such as gathering fingerprints as needed. • During the process of taking reports, conducts interviews of witnesses, victims, and complainants; secures statements.
• Prepares and submits reports and related documentation of incidents and investigations. • May provide direction and traffic control in accident or incident situations and special events
• Provides information, directions, and assistance to the public in a variety of situations and assists the public with complaints.
• Drives a marked police vehicle in the performance of duties and ensures it is in proper operating condition.
• Observes and complies with City and mandated safety rules, regulations, and protocols. • Serve departmental subpoenas
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.
Attachment 1
2 • Performs crime prevention duties by patrolling streets to observe potential criminal activities; works with the community on programs which are designed to reduce crime in neighborhoods and business areas.
• Secures crime scenes; collects and processes evidence, ensuring the chain of custody is not compromised.
• Assists with investigations of missing persons, lost children, and runaways, frauds and forgeries.
• Observes traffic situations; provides direction and traffic control in accident or incident situations, special events, or other congested situations • May assist with response to and handling of property damage only traffic accidents • Perform other traffic related duties including, but not limited to parking enforcement and vehicle abatement.
• Operates property and evidence functions for the Department • Performs other Community Service Officer duties as assigned.
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Employees may work in an office or outside environment with varied noise levels, varied temperature conditions, and possible direct exposure to hazardous physical substances. Employees may interact with upset staff, public and private representatives in interpreting and enforcing departmental policies and procedures.
Employees may work nights, weekends or holidays.
Physical: Must maintain physical standards, including mobility to work in varied settings and use standard office equipment, including a computer; ability to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, via radio and over the telephone. Strength, stamina, and mobility to perform light to heavy physical outdoors and an office setting, and to operate a motor vehicle to respond to calls and transport property. The other assignments may involve walking through residences, businesses or outdoor areas. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator, to operate tools and equipment and during prisoner searches. Positions in this classification bend, stoop, kneel, reach, and climb to perform work within the temporary holding facility. Employees must possess the ability to lift, carry, push, and pull materials and objects of varying weights.
3 QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience:
• No experience required
• Equivalent to completion of the twelfth (12th) grade
License/Certificate:
Possession of, or ability to obtain, a valid California driver’s license.
KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.) Knowledge of:
• Operations and services of a small municipal law enforcement agency. • Basic functions, principles, and practices of law enforcement agencies including crime scene investigations and evidence retention practices and regulations. • Standard operating procedures for responding to calls. • Methods and techniques of traffic control.
• Basic functions of the criminal justice system and court processes. • Applicable federal, state, and local laws, rules, and regulations pertaining to assigned areas of responsibility.
• A variety of local, regional, and national databases used in law enforcement agencies. • Police radio codes.
• Civil litigation practices and procedures including the discovery process. • Government agency and community based organizational resources serving the needs of the homeless population.
• Methods and techniques of researching and evaluating data and information. • Principles and practices of recordkeeping.
• City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
4 Skill and Ability to:
• Perform technical duties in support of assigned programs within the Police Department.
• Interpret and apply operational procedures to resolve field situations. • Explain department or program operations and services to the general public. • Ensure all work performed is compliant with established or mandated processes. • Coordinate or collaborate services with other local government or state agencies. • Collaborate with members of the business community, civic organizations, and the general public to provide a safe and healthy environment for citizens. • Collect, interpret, and apply data.
• Learn radio codes and procedures.
• Generate and distribute a variety of program reports and documents. • Compose detailed incident reports including any obtained evidence and prepare correspondence if appropriate.
• Work effectively under stress and in emergency situations. • Serve on-call and work various shifts including emergencies, nights, weekends, and holidays.
• Learn and apply City and department policies and procedures. • Maintain an appropriate professional appearance and demeanor by following all uniform and dress code regulations.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Complete Field Training Program
• Attend and complete all required trainings and certifications/recertifications ACKNOWLEDGMENT:
I acknowledge that I have read the job description and requirements for the Police Community Service Officer position and I certify that I can perform these functions. ________________________________ ___________________ ________________________________ Applicant Signature Date Witness
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 $48,959 $50,183 $51,438 $52,724 $54,042 $55,393 $56,778 $58,197 $59,652 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 $4,079.94 $4,181.93 $4,286.48 $4,393.64 $4,503.49 $4,616.07 $4,731.47 $4,849.76 $4,971.01 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 1,883.05 1,930.12 1,978.38 2,027.84 2,078.53 2,130.49 2,183.76 2,238.35 $2,294.31
POLICE COMMUNITY SERVICE OFFICER
ANNUAL SALARY SCHEDULE
MONTHLY SALARY SCHEDULE
BI-WEEKLY
Attachment 2
PUBLIC HEARING
Agenda Item #9a
_____________________________________________________________________ Date: September 8, 2026
To: Honorable Mayor and Councilmembers
From: Marti Brown, City Manager
Mike Maloney, Maloney Consulting
Subject: Chapter 2.65 of the Willows Municipal Code
Recommendation:
Hold a public hearing and adopt Ordinance XX-2026 acknowledging the re-establishment of the Willows Police Department and amending Chapter 2.65 of the Willows Municipal Code, by title only and waive the full reading of the text.
Rationale for Recommendation:
Provisions of the California Government Code, the California Penal Code and administrative rules of the California Commission on Peace Officer Standards and Training (POST) require and provide the authority for certain steps to be taken by local legislative bodies in the furtherance of establishing, or re-establishing, a new police department. The proposed Chapter of the Willows Municipal Code would formally codify the re-establishment of the Willows Police Department.
Background:
Prior to 2017, the City of Willows maintained and operated its own municipal police department. In 2017, the City ceased operation of its police department and contracted with the Glenn County Sheriff’s Office to provide law enforcement and police services in the City limits for a total of nine years.
Effective June 30, 2026, the law enforcement agreement between the City of Willows and the County of Glenn expired. Concurrently, the City Council pursued re-establishing the Willows Police Department. According to California State law and POST administrative regulations, the Council is required to adopt an ordinance to re-establish the Willows Police Department.
Discussion & Analysis:
The proposed ordinance (Attachment 1) would amend the current Chapter 2.65 of the Willows Municipal Code (Attachment 2) to formally codify the re-establishment of the Willows Police
Department. This action represents an important step toward establishing the legal and administrative framework necessary for the City to resume operation of its own municipal police department.
With the new police department, the City of Willows will have greater local control over law enforcement policies, staffing, service levels, and community priorities. Establishing the department in full compliance with State law and POST administrative regulations will provide a strong foundation for professional, accountable policing while building public trust and establishing a respected organizational reputation.
Consistency with Council Priorities and Goals:
Adoption of the ordinance is consistent with Council Priority #3: Public Safety, Goal #1: Invest in the Startup of the Willows Police Department (WPD).
Fiscal Impact:
There is no fiscal impact by adopting this ordinance.
Attachments:
Attachment 1: Ordinance XX-2026
Attachment 2: Current Chapter 2.65 of the Willows Municipal Code
Attachment 1
purpose
City of Willows
Ordinance XX-2026
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILLOWS ACKNOWLEDGING
THE REESTABLISHMENT OF THE CITY OF WILLOWS POLICE DEPARTMENT AND AMENDING CHAPTER 2.65 OF THE WILLOWS MUNICIPAL CODE WHEREAS, the City of Willows historically maintained and operated its own municipal police department to provide law enforcement and public safety services within the City; and WHEREAS, on May 16, 2017, the City Council approved an agreement with the County of Glenn for the Glenn County Sheriff’s Office to provide law enforcement services within the City, effective July 1, 2017, and the City discontinued operation of its municipal police department in connection with the commencement of those contracted services; and
WHEREAS, the agreement between the City of Willows and the County of Glenn for the provision of law enforcement services terminated effective June 30, 2026, and the Glenn County Sheriff’s Office has not provided contracted law enforcement services to the City pursuant to that agreement since that date; and
WHEREAS, following the termination of the agreement with the County of Glenn, the City Council has determined that reestablishing a municipal police department is necessary and appropriate to provide municipal law enforcement services and address the public safety needs of the City; and WHEREAS, the City Council on August 25, 2026, adopted Resolution 39-2026 to reestablish the Willows Police Department to provide law enforcement, crime prevention, emergency response, community policing, and related public safety services within the City of Willows; and WHEREAS, the reestablishment of the Willows Police Department will provide for a municipal law enforcement agency under the administrative authority of the City Manager and the command of a Police Chief appointed by the City Manager; and
WHEREAS, the City Council desires that the Willows Police Department be organized and operated in accordance with applicable federal and state law and the standards established by the California Commission on Peace Officer Standards and Training (“POST”); and WHEREAS, the reestablishment and implementation of the Willows Police Department will require the recruitment and appointment of personnel, acquisition and assignment of equipment and facilities, establishment of policies and procedures, coordination with POST and other law enforcement and
governmental agencies, and other administrative actions necessary to establish and maintain an operational municipal police department; and
WHEREAS, the City Council desires to authorize the City Manager to undertake those administrative actions reasonably necessary to establish, implement, and maintain the Willows Police Department, subject to the City Council’s budgetary and legislative authority and applicable law; and WHEREAS, the City Council finds that reestablishing the Willows Police Department is in the best interests of the City and will promote the public health, safety, and welfare of the community.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WILLOWS DOES ORDAIN AS FOLLOWS:
SECTION 1. PURPOSE AND INTENT.
The purpose of this Ordinance is to reestablish a municipal police department for the City of Willows to provide law enforcement, crime prevention, public safety, and related police services within the City.
It is the intent of the City Council that the City of Willows Police Department be organized and operated as a department of the City under the administrative direction of the City Manager and under the command of a Police Chief appointed by the City Manager.
SECTION 2. POLICE DEPARTMENT REESTABLISHED.
Chapter 2.65 of the Willows Municipal Code is hereby amended to read as follows:
Chapter 2.65
POLICE DEPARTMENT
Section:
2.65.010 Created.
2.65.020 Functions generally.
2.65.030 Police Chief – Appointment – Duties - Organization.
2.65.040 Desire to qualify for state aid.
2.65.050 Adherence to state recruitment and training standards.
2.65.060 Military equipment.
2.65.010 Police Department Created.
There is hereby established and reestablished the Police Department of the City of Willows, which shall be known as the Willows Police Department.
The Police Department shall constitute a department of the City and shall provide municipal law enforcement and related public safety services as provided by this Chapter, applicable law, and the direction of the City Manager.
2.65.020 Functions Generally.
The functions of the Police Department shall include:
A. Preventing crime and maintaining law and order within the City by enforcing the laws of the United States, the State of California, and the City of Willows, except where enforcement is vested by law in another office, officer, or agency;
B. Maintaining in efficient and operable condition those crime prevention, law enforcement, communications, equipment, systems, facilities, and other resources assigned to the Police Department;
C. Subject to the prior approval of the City Manager, recruiting and training reserve police officers and other authorized volunteer police personnel as may reasonably be required to augment regular Police Department staffing;
D. Serving subpoenas duly and properly issued in the name of the City and attested by the City Clerk compelling the attendance of witnesses before the City Council or any commission, board, or officer of the City; and
E. Performing such other law enforcement, public safety, emergency response, administrative, and related duties as may be required by law or directed by the City Manager.
2.65.030 Police Chief — Appointment — Duties — Organization.
The Police Department shall be headed by a Police Chief appointed by the City Manager.
The Police Chief shall be responsible for the direction, command, administration, and control of all functions assigned to the Police Department and shall exercise all powers and perform all duties conferred upon a municipal chief of police by applicable federal, state, and local law.
The Police Department shall be organized, maintained, and operated by the Police Chief under the general administrative direction of, and subject to the authority of, the City Manager.
2.65.040 Peace Officer Standards and Training — State Aid.
The City declares its intent to qualify for and receive such financial assistance, reimbursements, training benefits, and other aid as may be available to the City through the State of California and the California Commission on Peace Officer Standards and Training ("POST").
The City shall comply with applicable requirements necessary to participate in POST programs and receive available state assistance.
2.65.050 Recruitment and Training Standards.
The City and the Police Department shall adhere to all applicable standards for the recruitment, selection, appointment, certification, and training of peace officers and public safety dispatchers established by California law and POST.
The City shall permit POST and its authorized representatives to conduct such inquiries, inspections, audits, or reviews as may be authorized by law and reasonably necessary to determine the City's compliance with applicable POST requirements.
2.65.060 Military Equipment.
The acquisition, funding, use, reporting, and approval of military equipment by the Police Department shall be governed by applicable California law and by any military equipment use policy and ordinance separately adopted or approved by the City Council.
Nothing in this Chapter shall independently authorize the acquisition or use of military equipment.
SECTION 3. TRANSITION AND IMPLEMENTATION.
The City Manager is authorized and directed to take all administrative actions reasonably necessary to implement the reestablishment of the Willows Police Department, consistent with the authority granted by the City Council, the City's adopted budget, applicable labor and employment requirements, and state and federal law.
Such implementation may include, without limitation, recruitment and appointment of a Police Chief; recruitment and appointment of Police Department personnel; establishment of departmental policies and procedures; acquisition and assignment of authorized equipment and facilities; applications for POST participation and other state or federal programs; and coordination with other law enforcement and public safety agencies concerning the transition of law enforcement services.
Nothing in this Section authorizes an expenditure or contractual obligation requiring City Council approval unless such approval has separately been obtained.
SECTION 4. CONFLICTING PROVISIONS.
All ordinances, resolutions, administrative policies, or portions thereof that conflict with this Ordinance are hereby superseded to the extent of the conflict.
Nothing in this Ordinance shall be interpreted to terminate, modify, or impair any existing contract, agreement, obligation, or right of the City except as separately authorized by the City Council or otherwise permitted by law.
SECTION 5. SEVERABILITY.
If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by a court of competent jurisdiction, that decision shall not affect the validity of the remaining portions of this Ordinance.
The City Council declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, and portion thereof irrespective of the fact that any one or more portions may be declared invalid or unconstitutional.
SECTION 6. EFFECTIVE DATE.
This Ordinance shall take effect thirty (30) days after its final passage.
SECTION 7. PUBLICATION.
The City Clerk is directed to cause this Ordinance, or a summary thereof, to be published or posted in the manner required by law and to perform all other acts required for the adoption and effectiveness of this Ordinance.
SECTION 8. CERTIFICATION.
The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be entered into the book of original ordinances of the City of Willows.
INTRODUCED first reading on the 25th day of August 2026.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Willows this 8th day of September 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
ATTESTED:
___________________________ ___________________________ Evan Hutson, Mayor Karleen Price, City Clerk
Attachment 2
DISCUSSION & ACTION
CALENDAR
Agenda Item #10a
_____________________________________________________________________ Date: September 8, 2026
To: Honorable Mayor and Councilmembers
From: Karleen Price, City Clerk
Marti Brown, City Manager
Subject: Library Board of Trustee Appointments
Recommendation:
Accept the recommendation of the Library Board Subcommittee, Mayor Hutson and Councilmember Pride, and appoint Susan Domenighini, Laurel Hill-Ward, and Joyce Welch-Ksander to the Library Board of Trustees for terms ending June 30, 2029.
Rationale for Recommendation:
There are currently three Library Board of Trustee vacancies that need to be filled.
Background:
As outlined in Section 2.70 of the City’s Code of Ordinances, the Library Board of Trustees consists of five members, who are appointed by the City Council. Members are appointed for overlapping threeyear terms and serve at the pleasure of the City Council.
On June 30, 2026, the terms of Board Members Dan Gupton, Brian Ramos, and Kristel Bettencourt expired, resulting in three vacancies on the five-member Library Board of Trustees. The three positions have remained vacant since that time, leaving the Board with only two members. Filling the vacancies will restore the Board to its full five-member composition.
At its August 11, 2026 meeting, the City Council directed staff to immediately begin recruitment to fill the three vacant positions. By the August 21, 2026 application deadline, seven applications had been received by the City. Subsequently, two applicants withdrew their applications.
On August 26, 2026, the Library Board of Trustee Subcommittee consisting of Mayor Hutson and Councilmember Pride interviewed the five remaining applicants.
Discussion & Analysis:
The Library Board serves an important role in supporting the operation and continued development of library services for the Willows community. Filling the three existing vacancies will restore the Board to
its full five-member composition and provide continuity as the City continues to support and enhance library programs and services.
As the City Council’s Library Board Subcommittee, Mayor Hutson and Councilmember Pride interviewed the five remaining applicants on August 26, 2026. The interviews provided an opportunity to learn more about each applicant’s background, interest in serving on the Board, familiarity with the library and its role in the community, and ideas regarding the future of library services in Willows.
Following the interviews and consideration of the applicants, Mayor Hutson and Councilmember Pride recommend the appointment of Susan Domenighini, Laurel Hill-Ward, and Joyce Welch-Ksander.
Appointment of the three recommended applicants will fill all current vacancies and restore the Library Board of Trustees to its full membership. If appointed, Susan Domenighini, Laurel Hill-Ward, and Joyce Welch-Ksander will each serve a three-year term ending June 30, 2029.
Fiscal Impact:
There is no fiscal impact.
Attachments:
Attachment 1: Susan Domenighini Application
Attachment 2: Laurel Hill-Ward Application
Attachment 3: Joyce Welch-Ksander Application
Attachment 1
. RECEIVED
AUG 1 1' 2026
1 City of Willows
APPUCAJIOtu.ORWlLLOWS PU6UCJJ.6.BABY BOARD OF TRUSTEES
**THIS DOCUMENT IS A PUBLIC RECORD**
To the Honorable Mayor and City Council,
Date: Av..au 5 f \ \ �a 2. b
j )
I wish to serve on the Willows£u.b.li.c Library. Board of Trustees on a voluntary basis.
Name: luw't... \ �: l ,.. -========-===.=----
Email Address:
Mailing Address:
I
Years In Area: (Optional) \Af ,+h \{ {,,].-<° D- bs,r,y1 U(. \ q1 � - Pl d .b b kg d • • • . • l d \ � t6
ease escn e your ac roun , training, interests, community mvo vement, an education which you feel can be an asset to the City of Willows Library Board of Trustees.
Attachment 2
Attachment 3
Agenda Item #10b
_____________________________________________________________________ Date: September 8, 2026
To: Honorable Mayor and Councilmembers
From: Laurie Loaiza, City Engineer
Joe Bettencourt, Community Development & Services Director Marti Brown, City Manager
Subject: Willows Mobility, Recreation and Beautification Project Recommendation:
Adopt Resolution XX-2026 (Attachment 1) authorizing the City Manager to execute an agreement with REM Construction, Inc. in the amount of $3,468,154.30 (base bid plus Alternates 1 and 2), with a 15% construction contingency of $520,223.00, and to execute an agreement for construction management and inspection services, provided the total project cost does not exceed the total project funding of $4,715,000.00 for the Willows Mobility, Recreation and Beautification Project at Sycamore Park and Community Pool Complex.
Rationale for Recommendation:
The Willows Mobility, Recreation and Beautification Project at Sycamore Park and Community Pool Complex was overbudget in the first round of bidding. As a result, City Council rejected all bids and directed staff to reduce the scope of work and repackage the project to satisfy the available budget, and authorized the project re-bid.
Background:
On November 14, 2023, the State Department of Transportation awarded $4,038,000 of Clean California Local Grant Program (CCLGP) Cycle 2 funds to the City of Willows to upgrade Sycamore Park’s recreational amenities and to increase safe and equitable access to the park. The project also received a $200,000 contribution from the County of Glenn and $177,000 of Proposition 68 grant monies for rehabilitating the park’s community pool complex.
The project is anticipated to include new curb ramps and repair sidewalks around the perimeter of Sycamore Park. Other anticipated improvements include resurfacing the tennis court area and critical upgrades to the Community Pool complex. The Notice to Proceed and the fully executed grant package was received from the State on February 14, 2024. In August 2024, the City awarded the Design Contract to Willdan.
On December 9, 2025, the project was first circulated and bids were solicited. On February 24, 2026, the bids received were opened and all of them exceeded the City’s available budget. As a result, the bids were rejected by the City Council on March 24, 2026, with staff was directed to repackage the project to ensure it would satisfy the available budget and obtain the required approval by the grant administrator. The grant funds were reallocated within the current award by deferring the walking path replacement, related pathway lighting, and solar improvements, as well as shifting approximately $1.8 million to the pool. The remaining scope was also divided into several bid alternates, allowing for flexibility and ensuring all available monies would be spent in full.
Staff completed the revised bid package in June 2026 and obtained final grant approval on July 24, 2026. The project was then rebid on July 29, 2026, and opened bids on August 27, 2026.
Discussion & Analysis:
On August 27, 2026, three (3) bids were received ranging in base bid (plus alternates 1 and 2) from $3,468,154.30 to $4,581,206.77. The lowest responsive and responsible bid was submitted by REM Construction, Inc. of Chico, CA. Staff completed a review of REM Construction, Inc.’s bid and found that it was responsive. In addition, staff also determined that:
the contractor’s license is active and valid;
the prime contractor and listed subcontractors were all appropriately registered with the Department of Industrial Relations; and
the bid contained the required information per the Notice to Bidders.
Environmentally, the project is determined to be Categorically Exempt in accordance with Section 15301 in that this project involves rehabilitation of existing facilities. Staff found that REM Construction, Inc.’s bid satisfies the bidding requirements for the project and recommends awarding the project to them. The recommended contract budget of $3,988,377.30 includes a 15% contingency of $520,223.
The funding for the overall project is approximately $4,715,000. Staff recommend authorizing the City Manager to enter into an agreement with the selected construction management and inspection firm, provided the total project cost does not exceed the project funding. Based on the construction bid received, staff anticipate the final overall project cost will be less than or equal to the project funding.
Construction management and inspection services will be solicited separately within the constraints of the overall project budget.
Consistency with Council Priorities and Goals:
The recommended action is consistent with Council Priority #2: Economic Development, Goal 5:
Improve City Appearance to Attract Businesses and Visitors; Priority #3: Public Safety, Goal 3: Improve Road and Pedestrian Safety; and Priority #4: Infrastructure Improvement, Goal 1: Invest in Deferred Maintenance and Goal 2: Implement the Capital Improvement Program.
Fiscal Impact:
The project was bid in July 2026 in accordance with both the City’s Municipal Code and the Public Contract Code. Bids were opened on August 27, 2026. The estimate for the project was $3,981,370.00 (plus 15% contingency).
The primary source of funding for this project is a Clean Cal Grant (CCLGP). Available funding is outlined below:
Available Funding:
CCLGP Grant Allocation $ 4,038,000
County Contribution $ 200,000
Park DIF $ 300,000
Prop 68 Grant Funds $ 177,000
Total Available Funding $ 4,715,000
The City bid the project with bid alternates to allow for pricing flexibility in the event bid results were higher than the available budget. Fortunately, the City has adequate funds for the base bid plus the two bid alternates. Based on the low bid, the overall estimated cost for the project is:
Design Phase $ 355,000.00
Base Bid plus Bid Alternate 1 and 2 $ 3,468,154.30
Construction contingency (15%) $ 520,223.00
Estimated Total (excluding CM/Inspection) $ 4,343,377.30 Attachment:
Attachment 1: Resolution XX-2026 to Execute Contract with REM Construction, Inc.
Attachment 1
City of Willows
Resolution XX-2026
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLOWS, STATE OF
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH REM CONSTRUCTION, INC. FOR THE WILLOWS MOBILITY, RECREATION AND
BEAUTIFICATION PROJECT AT SYCAMORE PARK AND COMMUNITY POOL COMPLEX AND APPROVE AN OVERALL BUDGET FOR THE PROJECT.
WHEREAS, in accordance with California Public Contract Code Sections 20162- 20164 and other applicable law, the City of Willows solicited bids for the Willows Mobility, Recreation and Beautification Project at Sycamore Park and Community Pool Complex ("Project"); and
WHEREAS, bids for the Project were opened on August 27, 2026, in accordance with California Public Contract Code Section 4104.5 and other applicable laws; and WHEREAS, three bids were received with the bids ranging from a low bid of $3,468,154.30 to a high $4,581,206.77 (base bid plus two alternates), with the low bid being from REM Construction, Inc.; and
WHEREAS, staff has determined that REM Construction, Inc bid satisfies the bidding requirements for the Project; and
WHEREAS, staff has verified that REM Construction, Inc. possesses valid California Contractor’s Licenses under the requested Class A, number 268689 (expires 06/30/2028) as required to qualify to perform the Project; and
WHEREAS, the Project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with Section 15301 of Title 14 of the California Code of Regulations in that this project involves maintenance work on existing facilities; and
WHEREAS, The City will separately solicit bids for construction management and inspection services associated with the Project, and the City Manager will be authorized to execute an agreement for such services provided that the total Project cost does not exceed the Project funding; and
WHEREAS, the funding for the overall Project is approximately $4,715,000, and the total Project cost is anticipated to be less than the Project funding.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WILLOWS AS FOLLOWS:
1. The above recitals are true and correct and are hereby incorporated into this Resolution as findings of the City Council of the City of Willows.
2. The Project is categorically exempt from CEQA in accordance with Section 15301 of Title 14 of the California Code of Regulations.
3. In accordance with California Public Contract Code Section 20160 and following other applicable laws, the City Council of the City of Willows hereby finds the bid of REM Construction, Inc. for the Willows Mobility, Recreation and Beautification Project at Sycamore Park and Community Pool Complex to be the lowest responsive and responsible bid and waives any irregularities in such bid in accordance with applicable law.
4. The contract for the Project’s Base Bid and Bid Alternates 1 and 2 is hereby awarded to REM Construction, Inc., in the amount of $3,468,154.30, conditioned on REM Construction, Inc.’s timely execution of the Project contract and submitting all required documents, including, but not limited to, certificates of insurance, and endorsements, in accordance with the Project bid documents.
5. The City Manager is hereby authorized and directed to execute a contract with REM Construction, Inc. for performance of the Project in accordance with the bid documents and applicable law upon submission by REM Construction, Inc. of all documents required pursuant to the Project bid documents.
6. City staff is hereby authorized and directed to separately solicit bids for construction management and inspection services associated with the Project, and the City Manager is hereby authorized to execute an agreement for such services, provided that the total Project cost does not exceed the Project funding of $4,715,000.
7. That a construction contingency of $520,223.00 be authorized for the Project and that the overall budget for the Project be established at an amount not to exceed the Project funding of $4,715,000.
8. The City Manager is hereby authorized to execute any contract change orders in accordance with the Project contract documents so long as the total Project cost does not exceed the total funding for this Project in the adopted budget.
9. City staff is hereby directed to issue a Notice of Award to REM Construction, Inc.
10. This Resolution shall become effective immediately.
11. All portions of this resolution are severable. Should any individual component of this Resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining resolution portions shall be and continue in full
force and effect, except as to those resolution portions that have been adjudged invalid.
The City Council of the City of Willows hereby declares that it would have adopted this Resolution and each section, subsection, clause, sentence, phrase and other portion thereof, irrespective of the fact that one or more section subsection, clause sentence, phrase or other portion may be held invalid or unconstitutional.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council on this 8th day of September, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTESTED:
__________________________________ ____________________________________ Evan Hutson, Mayor Karleen Price, City Clerk
COMMENTS AND
REPORTS