A G E N D A
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, March 16, 2022
Regular Session - 06:00 p.m.
Held via Teleconference
(To Access Meeting Please See Instructions Below)
IMPORTANT:
Given public health concerns related to the Coronavirus (COVID-19) and the potential community spread of the virus resulting from prolonged indoor gatherings, the Town has suspended conducting in-person public meetings in order to minimize the spread of the COVID-19 virus.
Pursuant to Government Code section 54953 and consistent with the provisions of Assembly Bill 361, Town Council will be participating in the meeting via teleconference.
If you would like to provide public comment, we encourage you to submit them via email to the Council by 12:00 p.m., on the day of the meeting:
[email protected]
.
Members of the public can participate in the meeting on Zoom:
https://us06web.zoom.us/j/89044972142
or
by dialing 877-853-5247 and Enter Webinar ID: 890 4497 2142 Archived Meetings Note:
The general meeting information regarding accessibility for the meeting, access to participate in the meetings, and providing public comments were provided on the original agenda and are not displayed upon archiving. If you would like a copy of what was originally displayed for access for Town meetings, please contact the Town Clerk's Office at [email protected]
.
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town’s website at www.townofwindsor.com
, or by email upon request.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CHANGES TO THE AGENDA
5. REPORT OUT OF CLOSED SESSION
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 A Proclamation Recognizing March 31st as Cesar Chavez Day in the Town of Windsor
6.1 A Proclamation Recognizing March 31st as Cesar Chavez Day in the Town of Windsor
6.2 A Proclamation Proclaiming March 15, 2022 as Equal Pay Day in the Town of Windsor
6.2 A Proclamation Proclaiming March 15, 2022 as Equal Pay Day in the Town of Windsor
6.3 A Proclamation Recognizing March 2022 as Women’s History Month in the Town of Windsor
6.3 A Proclamation Recognizing March 2022 as Women’s History Month in the Town of Windsor
7. ANNOUNCEMENTS
a.
Upcoming Town Events
7.a Upcoming Town Events
8. CONFLICT OF INTEREST DECLARATION
9. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
10. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
10.1 Approval of Minutes
Approve the regular Town Council meeting minutes of March 2, 2022 and the special meeting minutes of March 9, 2022.
10.1 Approval of Minutes
10.2 Approve Check Register No. 593
Approve check numbers 92019 through and including 92236 and 24196 through and including 24223 (payroll).
10.2 Approve Check Register No. 593
10.3 Authorizing Teleconferencing to Ensure Safe Public Participation in Local Government Meetings a.
Adopt a resolution of the Town Council of the Town of Windsor authorizing continued remote teleconference meetings in compliance with Assembly Bill 361 to allow members of the public to safely participate in local government meetings. b.
Adopt a resolution of the District Board of the Windsor Water District authorizing continued remote teleconference meetings in compliance with Assembly Bill 361 to allow members of the public to safely participate in local government meetings.
10.3 Authorizing Teleconferencing to Ensure Safe Public Participation in Local Government Meetings
10.4 Master Professional Services Agreement for Janitorial Services Approve Amendment No. 5 to the Master Professional Services Agreement with Universal Building Services and Supply Company to provide janitorial services to Town facilities in an amount not to exceed an annual total of $103,500 and authorize the Interim Town Manager to execute the Amendment and subsequent task orders on behalf of the Town.
10.4 Master Professional Services Agreement for Janitorial Services
10.5 FRC, Inc. Master General Services Agreement Amendment a.
Approve Amendment No. 2 to the Master General Services Agreement with FRC, Inc., in an amount not to exceed $105,000 and authorize the Interim Town Manager to execute the amendment and subsequent task orders on behalf of the Town. b.
Adopt a resolution amending the Measure M Parks Fiscal Year 2021-22 Budget in the not-to-exceed amount of $25,000.
10.5 FRC, Inc. Master General Services Agreement Amendment
10.6 Master General Services Agreement with Alpha Analytical Laboratories, Inc.
Approve a Master General Services Agreement with Alpha Analytical Laboratories, Inc., for an amount not to exceed $100,000 per fiscal year and authorize the Interim Town Manager to execute said Agreement and task orders on behalf of the Town.
10.6 Master General Services Agreement with Alpha Analytical Laboratories, Inc.
10.7 Change Order to the Professional Services Agreement with Rincon Consultants, Inc., for Environmental Review Services for the Estates at Ross Ranch Project Approve Change Order No. 1 to Task Order No. 5 of the Professional Services Agreement with Rincon Consultants, Inc., in the amount of $15,860 to prepare the environmental review documents necessary for the Estates at Ross Ranch Project and authorize the Interim Town Manager to execute said agreement on behalf of the Town.
10.7 Change Order to the Professional Services Agreement with Rincon Consultants, Inc., for Environmental Review Services for the Estates at Ross Ranch Project
10.8 Approve Major Construction Agreement and Contract Change Order, Adopt a Resolution and Professional Services Agreement for the Shiloh Hills Back Up Generator Project a.
Adopt a resolution amending the Water Capital Improvement Fiscal Year 2021-26 Budget not to exceed the amount of $198,128. b.
Award a major construction contract to Fort Bragg Electric, Inc., and initial Contract Change Order No. 1 in an amount not to exceed $456,850 and authorize the Interim Town Manager to execute said agreement, and any required construction change orders up to the authorized project budget, on behalf of the Town. c.
Approve a Professional Services Agreement with Green Valley Consulting Engineers in an amount not to exceed $85,870 and authorize the Interim Town Manager to execute said agreement, and any contract amendments up to 20 percent of the original contract, on behalf of the Town.
10.8 Approve Major Construction Agreement and Contract Change Order, Adopt a Resolution and Professional Services Agreement for the Shiloh Hills Back Up Generator Project
11. PUBLIC HEARING – None.
12. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
12.1 Final Report and Presentation for the 2022 Pavement Management Program By motion, accept the 2022 Pavement Technical Assistance Program Report prepared by Nichols Consulting Engineers, Chtd.
12.1 Final Report and Presentation for the 2022 Pavement Management Program
12.1 Correspondence Received (Distributed 2022-03-16)
12.1 PowerPoint (Distributed 2022-03-16)
12.2 Sonoma County Water Agency Proposed Budget and Water Rates for Fiscal Year 2022-23 Provide direction to the Town’s Water Advisory Committee Representative to vote in favor of acceptance of the Fiscal Year 2022-23 budget for future approval by the Sonoma County Water Agency Board of Directors.
12.2 Sonoma County Water Agency Proposed Budget and Water Rates for Fiscal Year 2022-23
12.2 PowerPoint (Distributed 2022-03-16)
12.3 Redistricting - Adoption of Ordinance Approving Proposed Council District Boundary Map Hold second reading, by title only, and adopt an ordinance of the Town Council of the Town of Windsor, California amending Section 1-2-205 of Title I of the Windsor Municipal Code regarding by-district elections, adjusting the boundaries of Town Council Election Districts and confirming such revised Council District Boundaries, as reflected in the attached map to proposed ordinance.
12.3 Redistricting - Adoption of Ordinance Approving Proposed Council District Boundary Map
12.3 Attachment 2 - Draft Ordinance with Map Option 9
12.2 Sonoma County Water Agency Proposed Budget and Water Rates for Fiscal Year 2022-23 Provide direction to the Town’s Water Advisory Committee Representative to vote in favor of acceptance of the Fiscal Year 2022-23 budget for future approval by the Sonoma County Water Agency Board of Directors.
13. MAYOR’S & COUNCILMEMBERS’ REPORTS
13.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
13.2 Councilmember Requests for Future Council Agenda Items
14. INTERIM TOWN MANAGER’S REPORT (ORAL REPORT)
15. ADJOURNMENT
The next regular meeting of the Town Council is scheduled for April 6, 2022, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.