MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, March 16, 2022
Regular Session - 6:00 p.m.
Held via Teleconference
(To Access Meeting Please See Instructions Below)
IMPORTANT:
The meeting was held via Zoom, consistent with the provisions of Assembly Bill 361, which amended the Brown Act.
1. CALL TO ORDER
Mayor Salmon called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District) at 6:01 p.m.
COUNCIL ROLL CALL
Present at roll call, via teleconference, were Councilmembers Fudge, Reynoza, Vice Mayor Lemus and Mayor Salmon.
Interim Town Manager Linder and Town Attorney Sanchez were also present via teleconference.
PLEDGE OF ALLEGIANCE
Mayor Salmon led the Pledge of Allegiance.
CHANGES TO THE AGENDA
Mayor Salmon requested Item No. 14 Interim Town Manager's Report (Oral Report) be heard after Item No. 7.a Upcoming Town Events.
REPORT OUT OF CLOSED SESSION
Mayor Salmon announced the Town Council held a Special Closed Session on Wednesday, March 9, 2022, for the purpose of:
PUBLIC EMPLOYEE APPOINTMENT
Title: Town Manager
Pursuant to Government Code Section 54957
The Closed Session adjourned at 8:48 p.m. There was no action taken during the Closed Session.
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 A Proclamation Recognizing March 315t as Cesar Chavez Day in the Town of Windsor Councilmember Reynoza presented a proclamation to Juan Rodriguez. His daughter Amelia Rodriguez interpreted on his behalf. Both thanked the Council for the recognition. int Windsor Town Council, Windsor Redevelopment Successor Agency, ar indsor Water District Minutes - Wednesday, March 16, 20:
Rodriguez interpreted on his behalf. Both thanked the Council for the recognition.
6.2 A Proclamation Proclaiming March 15, 2022 as Equal Pay Day in the Town of Windsor Councilmember Fudge read the proclamation.
6.3 A Proclamation Recognizing March 2022 as Women's History Month in the Town of Windsor
Vice Mayor Lemus read the proclamation.
ANNOUNCEMENTS
a. Upcoming Town Events
Councilmembers announced various upcoming Town events.
Clerk's Note: Item No. 14 Interim Town Manager's Report (Oral Report) was heard at this time.
14. INTERIM TOWN MANAGER'S REPORT (ORAL REPORT)
Interim Town Manager Linder reported on items of interest to Council.
8. CONFLICT OF INTEREST DECLARATION
None.
PUBLIC COMMENT - via Zoom
Betsy Mallace, Windsor resident, expressed concerns regarding receipt of a request to take a Town survey which appeared to her as spam with several typographical errors. Ms. Mallace also expressed concerns regarding Councilmembers blocking constituents on social media.
10. CONSENT CALENDAR
Councilmember Reynoza moved to adopt the following Consent Calendar items. Vice Mayor Lemus seconded the motion. Following a roll call vote, the motion to adopt all items passed as follows:
AYES: COUNCILMEMBERS FUDGE, REYNOZA,
VICE MAYOR LEMUS AND MAYOR SALMON
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
10.1 Approval of Minutes
Approved the regular Town Council meeting minutes of March 2, 2022 and the special meeting minutes of March 9, 2022.
10.2 Approved Check Register No. 593
Approved check numbers 92019 through and including 92236 and 24196 through and including 24223 (payroll)
10.3 Authorizing Teleconferencing to Ensure Safe Public Participation in Local Government Meetings
a. Adopted Resolution No. 3731-22 of the Town Council of the Town of Windsor authorizing continued remote teleconference meetings in compliance with Assembly Bill 361 to allow members of the public to safely participate in local government meetings.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency, and Windsor Water District Minutes - Wednesday, March 16, 2022
Assembly Bill 361 to allow members of the public to safely participate in local government meetings.
10.4 Master Professional Services Agreement for Janitorial Services Approved Amendment No. 5 to the Master Professional Services Agreement with Universal Building Services and Supply Company to provide janitorial services to Town facilities in an amount not to exceed an annual total of $103,500 and authorized the Interim Town Manager to execute the Amendment and subsequent task orders on behalf of the Town.
10.5 FRC, Inc. Master General Services Agreement Amendment a. Approved Amendment No. 2 to the Master General Services Agreement with FRC, Inc., in an amount not to exceed $105,000 and authorized the Interim Town Manager to execute the amendment and subsequent task orders on behalf of the Town. b. Adopted Resolution No. 3732-22 amending the Measure M Parks Fiscal Year 2021-22 Budget in the not-to-exceed amount of $25,000.
10.6 Master General Services Agreement with Alpha Analytical Laboratories, Inc.
Approved a Master General Services Agreement with Alpha Analytical Laboratories, Inc., for an amount not to exceed $100,000 per fiscal year and authorized the Interim Town Manager to execute said agreement and task orders on behalf of the Town.
10.7 Change Order to the Professional Services Agreement with Rincon Consultants, Inc., for Environmental Review Services for the Estates at Ross Ranch Project Approved Change Order No. 1 to Task Order No. 5 of the Professional Services Agreement with Rincon Consultants, Inc., in the amount of $15,860 to prepare the environmental review documents necessary for the Estates at Ross Ranch Project and authorized the Interim Town Manager to execute said agreement on behalf of the Town.
10.8 Approved Major Construction Agreement and Contract Change Order, Adopted Resolution and Professional Services Agreement for the Shiloh Hills Back Up Generator Project
a. Adopted Resolution No. 3733-22 amending the Water Capital Improvement Fiscal Year 2021-26 Budget not to exceed the amount of $198,128.
b. Awarded a major construction contract to Fort Bragg Electric, Inc., and initial Contract Change Order No. 1 in an amount not to exceed $456,850 and authorize the Interim Town Manager to execute said agreement, and any required construction change orders up to the authorized project budget, on behalf of the Town.
C. Approved a Professional Services Agreement with Green Valley Consulting Engineers in an amount not to exceed $85,870 and authorized the Interim Town Manager to execute said agreement, and any contract amendments up to 20 percent of the original contract, on behalf of the Town.
11. PUBLIC HEARING - None.
12. REGULAR CALENDAR
12.1 Final Report and Presentation for the 2022 Pavement Management Program Senior Civil Engineer Perez introduced the item and Margot Yapp with Nichols Consulting Engineers, Chtd.
Mayor Salmon opened the public comment period. No comments were forthcoming.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency, and Windsor Water District Minutes - Wednesday, March 16, 2022
Mayor Salmon opened the public comment period. No comments were forthcoming.
Council and staff discussion ensued.
Vice Mayor Lemus moved to accept the 2022 Pavement Technical Assistance Program Report. Councilmember Fudge seconded the motion. The motion passed by the following vote:
AYES: COUNCILMEMBERS FUDGE, REYNOZA,
VICE MAYOR LEMUS AND MAYOR SALMON
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Clerk's Note: Item 12.3 Redistricting - Adoption of Ordinance Approving Proposed Council District Boundary Map was heard as this time.
12.3 Redistricting - Adoption of Ordinance Approving Proposed Council District Boundary Map
Interim Town Manager Linder introduced the item and Todd Leishman, Partner with BBK Law, who reported on the item.
Mayor Salmon opened the public comment period. No comments were forthcoming.
Council and staff discussion ensued.
Councilmember Fudge moved to hold second reading, by title only, and adopted Ordinance No. 2022-360 of the Town Council of the Town of Windsor, California amending Section 1- 2-205 of Title I of the Windsor Municipal Code regarding by-district elections, adjusting the boundaries of Town Council Election Districts and confirming such revised Council District Boundaries, as reflected in Map Option No. 9 to proposed ordinance. Vice Mayor Lemus seconded the motion. The motion passed by the following vote:
AYES: COUNCILMEMBERS FUDGE, REYNOZA, AND
VICE MAYOR LEMUS
NOES: MAYOR SALMON
ABSTAIN: NONE
ABSENT: NONE
Clerk's Note: Item 12.2 Sonoma County Water Agency Proposed Budget and Water Rates for Fiscal Year 2022-23 was heard as this time.
12.2 Sonoma County Water Agency Proposed Budget and Water Rates for Fiscal Year 2022- 23 Deputy Director of Water and Environmental Management Siwy introduced the item and Lynn Rosselli with Sonoma County Water Agency, who reported on the item.
Mayor Salmon opened the public comment period. No comments were forthcoming.
Council and staff discussion ensued.
Joint Windsor Water District Wintes Renesday, Nauch 16, 2Agency, and By unanimous Council consensus, Council provided direction to the Town's Water Advisory Committee Representative, Mayor Salmon, to vote in favor of acceptance of the Fiscal Year 2022-23 budget for future approval by the Sonoma County Water Agency Board of Directors.
12.3 Redistricting - Adoption of Ordinance Approving Proposed Council District Boundary Map
This item was heard prior to Item 12.2 Sonoma County Water Agency Proposed Budget and Water Rates for Fiscal Year 2022-23.
13. MAYOR'S & COUNCILMEMBERS' REPORTS
13.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, local resources, and reports from meetings attended.
13.2 Councilmember Requests for Future Council Agenda Items None.
14. INTERIM TOWN MANAGER'S REPORT (ORAL REPORT)
This item was heard after Item No. 7.a Upcoming Town Events.
15. ADJOURNMENT
The meeting adjourned at 8:06 p.m.., to the next regular meeting of the Town Council scheduled for April 6, 2022, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
e Camacho-Werby
Yown Clerk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency, and Windsor Water District Minutes - Wednesday, March 16, 2022