A G E N D A
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, May 4, 2022
Regular Session - 6:00 p.m.
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
IMPORTANT:
THIS MEETING WILL BE OPEN TO THE PUBLIC FOR IN-PERSON PARTICIPATION Town Councilmembers may participate in the meeting via Zoom consistent with the provisions of Assembly Bill 361, which amended the Brown Act.
If you would like to provide public comment, we encourage you to submit them via email to the Council by 12:00 p.m., on the day of the meeting:
[email protected]
.
Members of the public can participate in the meeting on Zoom:
https://townofwindsor.zoom.us/j/85876559335
or
by dialing US Toll-Free 877-853-5247 and Enter Webinar ID: 858 7655 9335 Archived Meetings Note:
The general meeting information regarding accessibility for the meeting, access to participate in the meetings, and providing public comments were provided on the original agenda and are not displayed upon archiving. If you would like a copy of what was originally displayed for access for Town meetings, please contact the Town Clerk's Office at [email protected]
.
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town’s website at www.townofwindsor.com
, or by email upon request.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CHANGES TO THE AGENDA
5. REPORT OUT OF CLOSED SESSION
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 A Proclamation Declaring May 2022 as Older Americans Month
6.1 A Proclamation Declaring May 2022 as Older Americans Month
6.2 A Proclamation Declaring May 1-7, 2022, as Municipal Clerks Week
6.2 A Proclamation Declaring May 1-7, 2022, as Municipal Clerks Week
6.3 A Proclamation Recognizing May 16-20, 2022, as National Public Works Week
6.3 A Proclamation Recognizing May 16-20, 2022, as National Public Works Week
6.4 A Presentation on the 2022 Painted Piano Project
7. ANNOUNCEMENTS
a.
Upcoming Town Events
7.a Upcoming Town Events
8. CONFLICT OF INTEREST DECLARATION
9. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
10. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
10.1 Approval of Minutes
Approve the regular meeting minutes of April 20, 2022, and the special closed session meeting minutes of April 26, 2022.
10.1 Approval of Minutes
10.2 Authorizing Teleconferencing to Ensure Safe Public Participation in Local Government Meetings a.
Adopt a resolution of the Town Council of the Town of Windsor authorizing continued remote teleconference meetings in compliance with Assembly Bill 361 to allow members of the public to safely participate in local government meetings. b.
Adopt a resolution of the District Board of the Windsor Water District authorizing continued remote teleconference meetings in compliance with Assembly Bill 361 to allow members of the public to safely participate in local government meetings.
10.2 Authorizing Teleconferencing to Ensure Safe Public Participation in Local Government Meetings
10.3 Acceptance of Work for the 2021 Pavement Preservation Project Adopt a resolution accepting the work performed by VSS International, Inc., for construction of the 2021 Pavement Preservation Project and directing the Town Clerk to record a Notice of Completion.
10.3 Acceptance of Work for the 2021 Pavement Preservation Project
10.4 Approve a Major Construction Agreement and Professional Services Agreement for the 2022 Pavement Preservation Project a.
Approve the plans and specifications and award the construction contract to Doolittle Construction LLC in the amount of $1,132,317.10 for construction of the 2022 Pavement Preservation Project and authorize the Interim Town Manager to execute said construction contract, approve contract documentation and any required construction change orders up to the authorized project budget and scope of work on behalf of the Town. b.
Approve a Professional Services Agreement with Green Valley Consulting Engineers for Construction Management services for the 2022 Pavement Preservation Project in an amount not to exceed $75,000 and authorize the Interim Town Manager to execute said agreement, approve contract documentation and any contract amendments up to 20 percent of the original contract amount and scope of work on behalf of the Town.
10.4 Approve a Major Construction Agreement and Professional Services Agreement for the 2022 Pavement Preservation Project
10.5 Task Order No. 4 of the Master Professional Services Agreement with First Carbon Solutions for the BoDean Construction Materials Processing Plant Environmental Impact Report (EIR) Approve Task Order No. 4 of the Master Professional Services Agreement with First Carbon Solutions for the preparation of an EIR for the BoDean Construction Materials Processing Plant in an amount not to exceed $334,100 and authorize the Interim Town Manager to execute said task order on behalf of the Town.
10.5 Task Order No. 4 of the Master Professional Services Agreement with First Carbon Solutions for the BoDean Construction Materials Processing Plant Environmental Impact Report (EIR)
10.6 Windsor Landscaping and Lighting Assessment District Agreement for Shiloh Apartments Adopt a resolution of the Town Council authorizing the Interim Town Manager to execute a Windsor Landscaping and Lighting Assessment District Agreement for Shiloh Apartments on behalf of the Town.
10.6 Windsor Landscaping and Lighting Assessment District Agreement for Shiloh Apartments
10.7 Approval of Memorandum of Understanding between the Town and Professional & Supervisory (PAS) / Teamsters Local No. 856 a.
Approve Memorandum of Understanding between the Town of Windsor and PAS / Teamsters Local No. 856 establishing compensation and working conditions; approval is conditioned on subsequent union ratification of the tentative agreement. b.
Authorize Interim Town Manager to update MOU language accordingly and finalize matters that do not materially increase the Town’s financial obligations or that are otherwise non-substantive.
10.7 Approval of MOU between Town and PAS Teamsters 856
10.8 Approval of Memorandum of Understanding between the Town and Town of Windsor Employees Association (WEA)/ Teamsters Local No. 856 a.
Approve Memorandum of Understanding between the Town of Windsor and WEA / Teamsters Local No. 856 establishing compensation and working conditions; approval is conditioned on subsequent union ratification of the tentative agreement. b.
Authorize Interim Town Manager to update MOU language accordingly and finalize matters that do not materially increase the Town’s financial obligations or that are otherwise non-substantive.
10.8 Approval of MOU between Town and WEA Teamsters 856
11. SPECIAL ELECTION
11.1 Resolution Declaring the Results of the April 12, 2022, Special Election and Canvass of Ballots Adopt a resolution reciting the fact of the Special Election held on April 12, 2022, declaring the result and such other matters as provided by law and thereby determining that Michael “Mike” Wall has been elected to the office of Councilmember of the Windsor Town Council for the remainder of a four-year term expiring December of 2022.
11.1 Resolution Declaring the Results of the April 12, 2022, Special Election and Canvass of Ballots
11.1 Presentation on April 12, 2022 Special Election Results
11.2 Administration of Oath of Office to Elected Councilmember Administration of Oath of Office to Michael "Mike" Wall who has been elected to Councilmember and presentation of the Election Certificate.
12. PUBLIC HEARING
Public Hearing items will begin at the time shown, or as close thereafter as possible, to allow for completion of the item.
12.1 Conduit Financing for the Redwood Glen Apartments Affordable Housing Project a.
Conduct a public hearing under the requirements of the Tax Equity and Fiscal Responsibility Act and the Internal Revenue Code of 1986, as amended in connection with the proposed issuance of revenue bonds by the California Municipal Finance Authority, a joint exercise of powers authority and public entity of the State of California, in an amount not to exceed $15,000,000 for the acquisition, construction, improvement and equipping of a 43-unit multifamily rental housing facility for low-income households to be located at 8550-8560 Old Redwood Highway in the Town of Windsor, California. b.
Adopt a resolution approving the issuance of the Bonds by the CMFA for the benefit of Newport Partners, LLC, on behalf of a limited partnership or another entity to be created by the Sponsor or an affiliate of the Sponsor for the purpose of owning the Project (such limited partnership or other entity being referred to herein as the “Borrower”), to provide for the financing of the Project; such adoption is solely for the purposes of satisfying the requirements of TEFRA, the Code and California Government Code Section 6500 (and following).
12.1 Conduit Financing for the Redwood Glen Apartments Affordable Housing Project
12.2 Heritage Park Development Impact Fee Deferral and Fee Deferral Loan Agreement a.
Adopt a resolution authorizing the Town Manager to execute a Fee Deferral Agreement for the Heritage Park Apartments affordable housing project deferring certain fees until the issuance of a certificate of occupancy. b.
Authorize the Town Manager to negotiate a 15-year Fee Deferral Loan Agreement for Town Council approval.
12.2 Heritage Park Development Impact Fee Deferral and Fee Deferral Loan Agreement Additional Communications 12.2 Heritage Park affordable housing project Comments (May 4, 2022)
12.2 Staff Presentation on 17-19B Heritage Park
13. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
13.1 Adoption of Ordinance Regarding Campaign Finance Regulations Hold second reading, by title only, and adopt an ordinance of the Town Council of the Town of Windsor adding Chapter 8 to Title 1 of the Town of Windsor Municipal Code relating to Campaign Finance Regulations.
13.1 Adoption of Ordinance Regarding Campaign Finance Regulations Additional Communications Item 13.1 -- Background_ Dissecting the Past Decade of American Life on YouTube Additional Communications Item 13.1 - Campaign finance regulations Additional Communications Item 13.1_ In-kind
13.2 Financial Update for FY 2020-21 Year-End Close and Mid-Year Financial Update for FY 2021-22 through March 2022 Receive financial update for FY 2020-21 unaudited year-end results and for FY 2021-22 based on results through the third quarter ended March 31, 2022 (3Q22).
13.2 Financial Update for FY 2020-21 Year-End Close and Mid-Year Financial Update for FY 2021-22 through March 2022
13.2 Windsor Mid-Year Financial Review 2022_Council Presentation
13.3 Consideration of a Revenue Measure to Address the Town’s Projected General Fund Fiscal Gap Receive a report on potential local revenue measures to address the Town’s long-range fiscal gap, as well information and analysis from a community survey of Windsor residents’ viewpoints, priorities, and the viability of voter adoption of a November 2022 revenue measure and provide policy direction.
13.3 Consideration of a Revenue Measure to Address the Town’s Projected General Fund Fiscal Gap
13.3 Windsor Resident Survey Results City Council Presentation 05-04-22
13.4 Introduction of Ordinance Regarding Prohibition of Fireworks Introduce and hold first reading, by title only, of an ordinance of the Town of Windsor adding Article 20 to Title III, Chapter 10, of the Windsor Municipal Code relating to fireworks regulation.
13.4 Introduction of Ordinance Regarding Prohibition of Fireworks
13.4 Staff Presentation Fireworks
14. MAYOR’S & COUNCILMEMBERS’ REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
14.2 Councilmember Requests for Future Council Agenda Items
15. INTERIM TOWN MANAGER’S REPORT (ORAL REPORT)
16. ADJOURNMENT
The next regular meeting of the Town Council is scheduled for May 18, 2022, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.