MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, May 18, 2022
Regular Session - 6:00 p.m.
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
CALL TO ORDER
layor Salmon called to order a meeting of the Town Council (Council), the Windsc development Successor Agency (Agency) and the Board of Directors of the Town o Windsor Water District (District) at 6:01 p.m.
COUNCIL ROLL CALL
Present at roll call were Councilmember Wall, Vice Mayor Lemus, and Mayor Salmon.
Councilmembers Fudge and Reynoza were present via teleconference.
3. PLEDGE OF ALLEGIANCE
Mayor Salmon led the Pledge of Allegiance.
CHANGES TO THE AGENDA
None.
5. PRESENTATION(S)/PROCLAMATION(S)
5.1 Certificate of Recognition to Michael Brook For 10 Years of Distinguished Service to the Windsor Parks and Recreation Foundation
Vice Mayor Lemus presented a Town Council Certificate of Appreciation to Michael Brook for 10 Years of Distinguished Service to the Windsor Parks and Recreation Foundation.
Mr. Brook thanked the Council for the recognition and thanked Town staff and Windsor Parks and Recreation Board Members.
5.2 Crosswalk Enhancements on Brooks Road South at Natalie Drive Project Presentation Associate Engineer Cameron Nye with W-trans, presented on the item.
Mayor Salmon opened the item for public comment.
Unsilent Cal, via Zoom, requested a study be done for the installation of crosswalks on Starr Road near Cali Calmecac School.
Mayor Salmon closed public comment. No other comments were forthcoming.
Council thanked Mr. Nye for the presentation.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, May 18, 2022
5.3 Sustainability Update Presentation
Sustainability Manager Gabor presented on the item.
Mayor Salmon opened the item for public comment. No comments were forthcoming.
Councilmember Fudge requested staff perform stronger community outreach efforts to inform the community of the various programs available to them.
Council thanked Ms. Gabor for the presentation.
6. ANNOUNCEMENTS
a. Upcoming Town Events
Councilmembers announced various upcoming Town events.
CONFLICT OF INTEREST DECLARATION
None.
PUBLIC COMMENT
Mary Ann Bainbridge-Krause, Windsor resident, expressed concerns with children under the age of 18 years riding electric Bird scooters.
Betsy Mallace, Windsor resident, requested the item of Short-Term Vacation Rental Ordinance be added to a future agenda.
Unsilent Cal, via Zoom, expressed comments regarding the use of Bird scooters in Town.
CONSENT CALENDAR
Vice Mayor Lemus moved to adopt the Consent Calendar Item Nos. 9.1 through 9.13, except for Item 9.10 (Adoption of Ordinance Regarding Campaign Finance Regulations). This item was pulled from the Consent Calendar by the request of Vice Mayor Lemus and supported by Councilmember Fudge. Councilmember Fudge seconded the motion. Following a roll call vote, the motion to adopt all items passed as follows:
AYES: COUNCILMEMBERS FUDGE, REYNOZA, WALL,
VICE MAYOR LEMUS AND MAYOR SALMON
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
9.1 Approval of Minutes
Approved the regular meeting minutes of May 4, 2022.
9.2 Approve Check Register No. 595
Approved check numbers 92493 through and including 92762 and 24272 through and including 24303 (payroll).
Joint Windsor Town Counci, Windsor Redevednesday, May 18, Agency and Windsor Water District Mecting Minutes
9.3 General Services Agreement with Nick Barbieri Trucking, LLC, dba Redwood Coast Fuels
a. Approved Amendment No. 3 to the General Services Agreement with Nick Barbieri Trucking, LLC, dba Redwood Coast Fuels for additional funds, in the amount of $120,000 for FY 21-22, and authorized the Interim Town Manager to execute said Amendment on behalf of the Town.
b. Approved Amendment No. 4 to the General Services Agreement with Nick Barbieri Trucking, LLC, da Redwood Coast Fuels in the amount of $1,000,000 and amended the Term specified in Paragraph 3, Term, to end on June 30, 2025, and authorized the Interim Town Manager to execute said Amendment up to the authorized budget on behalf of the Town.
9.4 Youth Parks and Recreation Commissioner Appointments Approved Andrew Simmalaychanh and Jackson Calegari as the 2022-2023 Youth Commissioner appointments made by Windsor High School to the Windsor Parks and Recreation Commission.
9.5 Shiloh Terrace 6011 Shiloh Road, 6035 and 6050 Old Redwood Highway - Windsor Landscaping and Lighting Assessment District(s) and Windsor 1982 Act Benefit Assessment District Agreement
Adopted Resolution No. 3750-22 authorizing the Interim Town Manager to execute a Windsor Landscaping and Lighting Assessment Districts) and Windsor 1982 Act Benefit Assessment District Agreement for Shiloh Terrace Affordable Housing Project on behalf of the Town.
9.6 Redwood Views 8490 and 8500 Old Redwood Highway - Windsor Landscaping and Lighting Assessment Districts) Agreement
Adopted Resolution No. 3751-22 authorizing the Interim Town Manager to execute a Windsor Landscaping and Lighting Assessment Districts) Agreement for the Redwood Views Affordable Housing Project on behalf of the Town.
9.7 Master General Services Agreement with Stroupe Petroleum Maintenance Inc.
Approved a Master General Services Agreement with Stroupe Petroleum Maintenance Inc., in an amount not to exceed $50,000 per fiscal year and authorized the Interim Town Manager to execute said agreement and approve contract documentation and amendments or required Task Orders up to the authorized budget and scope of work on behalf of the Town.
9.8 Amendment 1 to Task Order 3 of the Master Professional Services Agreement with PlaceWorks for the Hembree Lane Oaks Project Initial Study/Mitigated Negative Declaration
Approved Amendment No. 1 to Task Order 3 of the Master Professional Services Agreement with Place Works for the Hembree Lane Oaks Project Initial Study/Mitigated Negative Declaration, for a budget augmentation not to exceed $8,669.10.
9.9 Adoption of Ordinance Regarding Prohibition of Fireworks Held second reading, by title only, and adopted Ordinance No. 2022-361 of the Town of Windsor adding Article 20 to Title III, Chapter 10, of the Windsor Municipal Code relating to fireworks regulation.
9.10 Adoption of Ordinance Regarding Campaign Finance Regulations This item was pulled from the Consent Calendar.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, May 18. 2022
9.11 Approval of Memorandum of Understanding between the Town and Town of Windsor Employees Association (WEA)/ Teamsters Local No. 856
a. Adopted Resolution No. 3752-22 approving the Memorandum of Understanding between the Town of Windsor Employees Association/ Teamsters Local No. 856; and b. Authorized the Interim Town Manager to sign the agreement on behalf of the Town and authorized the Interim Town Manager and Town Attorney to make any language changes as needed.
9.12 Approval of Memorandum of Understanding between the Town and Teamsters Professional & Supervisory Unit
a. Adopted Resolution No. 3753-22 approving the Memorandum of Understanding between the Town of Windsor and Teamsters Professional & Supervisory unit; and b. Authorized the Interim Town Manager to sign the agreement on behalf of the Town and authorized the Interim Town Manager and Town Attorney to make any language changes as needed.
9.13 Rescinding Resolution. 3336-17 to Amend Order of Business and Update Language to Reflect Current Practices within the Rules of Conduct of Meetings of the Town Council Adopted Resolution No. 3754-22 amending the Rules of Conduct of Meetings of the Town Council and Rescinding Resolution 3336-17.
Clerk's Note: Consent Calendar Item 9.10 was heard at this time.
9.10 Adoption of Ordinance Regarding Campaign Finance Regulations Vice Mayor Lemus stated she pulled the item to express her support of campaign limits however, she did not support the limits as proposed in the re-introduction of the ordinance on May 4, 2022. Councilmember Fudge concurred.
Mayor Salmon opened the public comment period. The following members of the public spoke in support of the item:
Mary Ann Bainbridge-Krause, Windsor resident
Betsy Mallace, Windsor resident
Mayor Salmon closed the public comment period. No other comments were forthcoming.
Councilmember Reynoza moved to hold a second reading, by title only, and adopt Ordinance No. 2022-362 of the Town Council of the Town of Windsor adding Chapter 8 to Title 1 of the Town of Windsor Municipal Code relating to Campaign Finance Regulations. The limits adopted reflect an amount of $250 for Town Council Candidates and $500 for Mayoral Candidates, to include nonmonetary contributions. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS REYNOZA, WALL AND MAYOR SALMON
NOES: COUNCILMEMBER FUDGE AND VICE MAYOR LEMUS
ABSTAIN: NONE
ABSENT: NONE
Clerk's Note: Councilmember Reynoza left the meeting at 7:18 p.m. oint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minute Vednesday, May 18, 2022
10. PUBLIC HEARING - None.
11. REGULAR CALENDAR
11.1 Sonoma County Resource Recovery, LLC
Administrative Operations Manager Owens introduced the item and Senior Project Manager Carrie Baxter and Senior Project Analyst Jordan Muratsuchi with R3 Consulting Group Inc.
Sonoma County Resource Recovery, LLC. President Kevin Walbridge was available to answer questions of Council.
Mayor Salmon opened the public comment period.
The following members) of the public spoke on the item:
Unsilent Cal, via Zoom
Mayor Salmon closed the public comment period. No other comments were forthcoming.
Council and staff discussion ensued.
Vice Mayor Lemus moved to adopt Resolution No. 3755-22 approving Amendment No. 6 to the Collection Service Agreement with Sonoma County Resource Recovery, LLC, for the annual adjustment to maximum compensation and rates and amended Agreement language and authorized the Town Manager to execute the Amendment; and directed staff to move forward with Option 3 - Separate Haul & Tip Fee:
• Commercial Recycling to be transported by an approved sub-contractor • Sub-contractor haul fee to be applied to Collection Element - All Other • Sub-contractor tip fee billed by Material Recovery Facility to be applied to Recycling Material Processing / Sales Element
• Prohibit SCRR from sub-contracting transportation of Residential recycling Mayor Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, WALL,
VICE MAYOR LEMUS AND MAYOR SALMON
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER REYNOZA
11.2 Master Professional Services Agreement with Telstar Instruments Senior Civil Engineer Broughton introduced the item and Wastewater Superintendent Ernst and Deputy Director of Operations Cave. Wastewater Superintendent Ernst reported on the item.
Mayor Salmon opened the public comment period. No comments were forthcoming.
Council and staff discussion ensued.
Vice Mayor Lemus moved to approve a Master Professional Service Agreement (MPSA) with Telstar Instruments for scheduled and unscheduled information technology and oint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minute Vednesday. May 18, 2021
maintenance services in an amount not to exceed $200,000 per fiscal year and authorized the Interım Town Manger to execute said agreement and approve contract documentation and Amendments or required Task Orders up to the authorized budget and scope of work on behalf of the Town. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, WALL,
VICE MAYOR LEMUS AND MAYOR SALMON
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER REYNOZA
11.3 Introduction of an Ordinance Regarding Certification for Electric Vehicle Charging Station Installation
Public Works Director/Town Engineer Cotulla reported on the item.
Mayor Salmon opened the public comment period.
The following member(s) of the public spoke on the item:
International Brotherhood of Electrical Workers Local 551 Political Director Natalie Higley Betsy Mallace, Windsor resident
Mayor Salmon closed the public comment period. No further comments were forthcoming.
Council and staff discussion ensued.
Councilmember Fudge moved to introduce, and hold the first reading, by title only, of an Ordinance amending Title VII, Chapter 6, Article 7, Section 6-120 of the Town of Windsor Code requiring Electric Vehicle Infrastructure Training Program Certification to install "
Electric Vehicle Charging Stations funded by the Town as amended to include language, having a minimum of 50% of the State Certified General Electricians performing the electric vehicle installation work on each job site shall be an Electric Vehicle Infrastructure Training Program certified electrician. " Vice Mayor Lemus seconded the motion. The motion failed following a roll call vote:
AYES: COUNCILMEMBER FUDGE AND VICE MAYOR LEMUS
NOES: COUNCILMEMBER WALL AND MAYOR SALMON
ABSTAIN: NONE
ABSENT: COUNCILMEMBER REYNOZA
Councilmember Wall made a motion to continue the item to allow staff to do further research and obtain information from other cities. Vice Mayor Lemus seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, WALL,
VICE MAYOR LEMUS AND MAYOR SALMON
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER REYNOZA
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minute Vednesdav. Mav 18. 202:
11.4 Options Regarding Changing Sequencing of Town Council Seats in Order to Balance the Staggering of Council Seats up for Election
Town Attorney Sanchez reported on the item.
Discussed options regarding changing the sequencing of Town Council seats in order to balance the staggering of Council seats up for election and provide staff with direction.
Mayor Salmon opened the public comment period.
The following members) of the public spoke on the item:
Betsy Mallace, Windsor resident
Unsilent Cal, via Zoom
Mayor Salmon closed the public comment period. No other comments were forthcoming.
Council and staff discussion ensued.
By consensus, Council directed staff to return to the next Council meeting with an item introducing an Ordinance, by title only, amending Section 1-2-210 to evenly stagger Town Council Seats, with the District Election being chosen by random drawing.
12. MAYOR'S & COUNCILMEMBERS' REPORTS
12.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, local resources, and reports from meetings attended.
12.2 Councilmember Requests for Future Council Agenda Items Councilmember Fudge requested the Electric Reach Ordinance and discussion to participate in EverGreen. Council supported the requests.
Vice Mayor Lemus requested a study for the potential installation of crosswalks along Starr Road near Cali Calmecac School and Short-Term Vacation Rental Ordinance and Transient Occupancy Tax. Council supported the requests.
Mayor Salmon requested a presentation on the Inclusionary Zoning Ordinance, In-Lieu Fees, and Oak Tree Preservation Council supported the requests.
13. INTERIM TOWN MANAGER'S REPORT (ORAL REPORT)
Interim Town Manager Linder reported on items of interest to the Council and expressed sincere gratitude to Audio Visual Technician Richard Daniels for his exemplary service to the Town. Council thanked Mr. Daniels and wished him well in his future endeavors.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, May 18. 2022
14. ADJOURNMENT
Mayor Salmon adjourned the meeting at 10:03 p.m., in memory of retired Town Buildıng Official Clif Castle who recently passed, to the next regular meeting of the Town Council scheduled for June 1, 2022, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Camacho-Werby, CMO
Town Clerk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, May 18, 2022