A G E N D A
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, June 15, 2022
Regular Session - 06:00 p.m.
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
IMPORTANT:
Town Councilmembers may participate in the meeting via Zoom consistent with the provisions of Assembly Bill 361, which amended the Brown Act.
If you would like to provide public comment, we encourage you to submit them via email to the Council by 12:00 p.m., on the day of the meeting:
[email protected]
.
Members of the public can participate in the meeting on Zoom:
https://townofwindsor.zoom.us/j/88389135758
or
by dialing 877-853-5247 and Enter Webinar ID: 883 8913 5758 (For further information please call Town Hall: (707) 838-1000) Archived Meetings Note:
The general meeting information regarding accessibility for the meeting, access to participate in the meetings, and providing public comments were provided on the original agenda and are not displayed upon archiving. If you would like a copy of what was originally displayed for access for Town meetings, please contact the Town Clerk's Office at [email protected]
.
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town’s website at www.townofwindsor.com
, or by email upon request.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CHANGES TO THE AGENDA
5. REPORT OUT OF CLOSED SESSION
5. REPORT OUT OF CLOSED SESSION
4. CHANGES TO THE AGENDA
5. REPORT OUT OF CLOSED SESSION
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 A Proclamation Proclaiming July 2022 as Parks Make Life Better! ® Month
6.1 A Proclamation Proclaiming July 2022 as Parks Make Life Better! ® Month
7. ANNOUNCEMENTS
a.
Upcoming Town Events
7.a Upcoming Town Events
8. INTERIM TOWN MANAGER’S REPORT
9. CONFLICT OF INTEREST DECLARATION
10. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
11. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
11.1 Approval of Minutes
Approve the special closed session Town Council meeting minutes of June 1, 2022, the regular Town Council meeting minutes of June 1, 2022, the special closed session Town Council meeting minutes of June 2, 2022, and the special closed session Town Council meeting minutes of June 8, 2022.
11.1 Approval of Minutes
11.2 Approve Check Register No. 596
Approve check numbers 92763 through and including 92977 and 24304 through and including 24341 (payroll).
11.2 Approve Check Register No. 596
11.3 Authorizing Teleconferencing to Ensure Safe Public Participation in Local Government Meetings a.
Adopt a resolution of the Town Council of the Town of Windsor authorizing continued remote teleconference meetings in compliance with Assembly Bill 361 to allow members of the public to safely participate in local government meetings. b.
Adopt a resolution of the District Board of the Windsor Water District authorizing continued remote teleconference meetings in compliance with Assembly Bill 361 to allow members of the public to safely participate in local government meetings.
11.3 Authorizing Teleconferencing to Ensure Safe Public Participation in Local Government Meetings
11.4 Adoption of Ordinance Changing the Sequencing of Town Council Seats in Order to Balance the Staggering of Council Seats Hold second reading, by title only, of an ordinance amending Section 1-2-210, "District Election Schedule," of Title 1, Chapter 2 of the Windsor Municipal Code, and declaring, pursuant to California Government Code section 34906, that the Council seat for District 2, subject to election at the November 8, 2022 General Municipal Election, shall serve a two-year term in order to evenly stagger Town Council seats subject to election in the future.
11.4 Adoption of Ordinance Changing the Sequencing of Town Council Seats in Order to Balance the Staggering of Council Seats
11.5 Authorize the Submittal of a List of Projects for Fiscal Year 2022-23 Funded by Senate Bill 1 Adopt a resolution authorizing the submittal of a list of projects for Fiscal Year 2022-23 funded by Senate Bill 1: the Road Repair and Accountability Act of 2017.
11.5 Authorize the Submittal of a List of Projects for Fiscal Year 2022-23 Funded by Senate Bill 1
11.6 Professional Services Agreement with W-Trans, Inc.
Approve a Professional Services Agreement with W-Trans, Inc., for As-needed Traffic Engineering Services in the amount of $140,000 per fiscal year for three years with a not to exceed of $420,000 and authorize the Town Manager to execute, with such minor changes as deemed appropriate by the Town Manager, on behalf of the Town.
11.6 Professional Services Agreement with W-Trans, Inc.
11.7 Approve a Major Construction Agreement for the Starr Road-Stellar Lane Crosswalk Enhancement Project a.
Approve the plans and specifications and award the construction contract to WestPac Construction in the amount of $152,438 for construction of the Starr Road-Stellar Lane Crosswalk Enhancement Project and authorize the Town Manager to execute said construction contract and any required construction change orders up to the authorized project budget on behalf of the Town. b.
Adopt a resolution amending the Approved Fiscal Year 2021-22 Budget in the amount of $95,000 (a total amount of $205,000) for the Starr Road-Stellar Lane Crosswalk Enhancement Project.
11.7 Approve a Major Construction Agreement for the Starr Road-Stellar Lane Crosswalk Enhancement Project
11.8 Public Art Advisory Commission Terms
Adopt a resolution rescinding Resolution No. 3511-19 and amending the Public Art Advisory Commission member composition.
11.8 Public Art Advisory Commission Terms
11.9 Granting of Easement to Pacific Gas and Electric (PG&E) Authorize the General Manager of the Windsor Water District to grant an easement to PG&E for the installation of PG&E facilities.
11.9 Granting of Easement to Pacific Gas and Electric (PG&E)
11.10 Appointment to the Sonoma County Library Commission Re-appoint Deborah Doyle to serve on the Sonoma County Library Commission for a four-year term effective August 1, 2022.
11.10 Appointment to the Sonoma County Library Commission
11.11 Resolutions Calling and Giving Notice of an Election to be Held on November 8, 2022 and Establishing Estimated Costs a.
Adopt a resolution calling and giving notice of a General Municipal Election to be held on November 8, 2022, for the election of:
* one (1) member of the Town Council from District 1 for a four-year term,
* one (1) member of the Town Council from District 2 for a two-year term,
* one (1) member of the Town Council from District 4 for a four-year term, and
* an At-large Mayor of the Town Council for a two-year term. b.
Requesting that the Sonoma County Board of Supervisors consent to consolidation by the Sonoma County Registrar of Voters of the General Municipal Election with the Statewide Election to be held on November 8, 2022 and authorizing the Sonoma County Registrar of Voters to canvass the election results for the November 8, 2022 Election. c.
Adopt a resolution establishing estimated costs for printing, handling, translating, mailing and, if applicable, electronically distributing the candidates’ statements filed pursuant to Resolution No. 542-96 for the consolidated General Election to be held in the Town of Windsor on the November 8, 2022 election.
11.11 Resolutions Calling and Giving Notice of an Election to be Held on November 8, 2022 and Establishing Estimated Costs
11.12 Approval of Memorandum of Understanding between the Town and Town of Windsor Management Employees Association Adopt a resolution approving the Memorandum of Understanding between the Town of Windsor and Town of Management Employees Association; authorize the Interim Town Manager to sign the agreement on behalf of the Town, and authorize the Interim Town Manager and Town Attorney to make any further language changes as needed.
11.12 Approval of Memorandum of Understanding between the Town and Town of Windsor Management Employees Association
11.12 MOU for MEG - Redlined (Distributed 2022-06-13)
11.13 Authorize an Extension of Benefits to Unrepresented Executive Management and Confidential Employees Adopt a resolution extending benefits for Unrepresented Executive Management and Confidential Employees.
11.13 Authorize an Extension of Benefits to Unrepresented Executive Management and Confidential Employees
12. PUBLIC HEARING
Public Hearing items will begin at the time shown, or as close thereafter as possible, to allow for completion of the item.
12.1 Fiscal Year 2022-23 Annual Engineer’s Report for Windsor Landscaping and Lighting Special Assessment District (“LLAD-1”) Adopt a resolution approving the annual Engineer’s Report, confirming the assessment diagrams and annual assessment amounts, and authorizing the levy and collection of assessments for Fiscal Year 2022-23 for the Windsor Landscaping and Lighting Special Assessment District.
12.1 Fiscal Year 2022-23 Annual Engineer’s Report for Windsor Landscaping and Lighting Special Assessment District ("LLAD-1")
12.2 Fiscal Year 2022-23 Annual Engineer’s Report for Windsor Landscaping and Lighting Assessment District No. 2 (“LLAD-2”) Adopt a resolution approving the annual Engineer’s Report, confirming the assessment diagrams and annual assessment amounts, and authorizing the levy and collection of assessments for Fiscal Year 2022-23 for the Windsor Landscaping and Lighting Assessment District No. 2.
12.2 Fiscal Year 2022-23 Annual Engineer’s Report for Windsor Landscaping and Lighting Assessment District No. 2 ("LLAD-2")
12.3 Fiscal Year 2022-23 Engineer’s Report – Windsor 1982 Act Benefit Assessment District (82-AAD) Adopt a resolution approving the Engineer’s Report, confirming the assessment diagrams and assessment amounts, and authorizing the levy and collection of assessments for the Fiscal Year 2022-23 Windsor 1982 Act Benefit Assessment District (82-AAD).
12.3 Fiscal Year 2022-23 Engineer’s Report - Windsor 1982 Act Benefit Assessment District (82-AAD)
13. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
13.1 Central Windsor Underpass Mural Project
By motion, adopt a resolution approving the Central Windsor Underpass Mural Project and appoint the Town Manager as the Town’s designee for all matters regarding the Caltrans Transportation Art Proposal application and project.
13.1 Central Windsor Underpass Mural Project
14. MAYOR’S & COUNCILMEMBERS’ REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
14.2 Councilmember Requests for Future Council Agenda Items
15. ADJOURNMENT
The regular meeting of the Town Council scheduled for July 6, 2022, was cancelled. The next regular meeting of the Town Council is scheduled for July 20, 2022, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.