MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, June 15, 2022
Regular Session - 6:00 p.m.
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
1. CALL TO ORDER
Mayor Salmon called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District) at 6:04 p.m.
2. COUNCIL ROLL CALL
Present at roll call were Councilmembers Reynoza, Wall and Mayor Salmon.
Councilmember Fudge and Vice Mayor Lemus were absent.
PLEDGE OF ALLEGIANCE
Mayor Salmon led the Pledge of Allegiance.
4. CHANGES TO THE AGENDA
Mayor Salmon requested to hear Consent Calendar Item No. 11.6 Professional Services Agreement with W-Trans, Inc., and Item No. 11.7 Approve a Major Construction Agreement for the Starr Road-Stellar Lane Crosswalk Enhancement Project immediately after the Consent Calendar. Council supported this request.
5. REPORT OUT OF CLOSED SESSION
Mayor Salmon announced the Town Council held Closed Sessions on Wednesday, June 8, 2022, and June 10, 2022, for the purpose of:
PUBLIC EMPLOYEE APPOINTMENT
Title: Town Manager
Pursuant to Government Code Section 54957(b)(1).
The Closed Session on June 8, 2022, adjourned at 2:58 p.m. and the Closed Session on June 10, 2022, adjourned at 10:51 a.m. There was no action taken during these Closed Sessions.
The Town Council also held a Closed Session on Wednesday, June 15, 2022, for the purpose
PUBLIC EMPLOYEE APPOINTMENT
Title: Town Manager
Pursuant to Government Code Section 54957(b)(1).
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, June 15, 2022
PUBLIC EMPLOYMENT
Title: Town Manager
Designated Town Negotiator: Mark Linder, Interim Town Manager Pursuant to Government Code Section 54957.6.
The Closed Session adjourned at 5:56 p.m. There was no action taken during the Closed Session.
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 A Proclamation Proclaiming July 2022 as Parks Make Life Better! ® Month Councilmember Wall read and presented the proclamation to Parks and Recreation Director Jon Davis proclaiming July 2022 as Parks Make Life Better!® Month.
Director Davis accepted the proclamation and thanked the Council for the recognition.
ANNOUNCEMENTS
a. Upcoming Town Events
Councilmembers announced various upcoming Town events.
INTERIM TOWN MANAGER'S REPORT
Interim Town Manager Linder reported on items of interest to the Council.
9. CONFLICT OF INTEREST DECLARATION
None.
10. PUBLIC COMMENT
Julian Cohen, Silk Road, requested that Consent Calendar Item No. 11.8 Public Art Advisory Commission Terms be pulled from the Consent Calendar and that Council remove the GPA requirements for Youth Commissioners.
Unsilent Cal, Zoom, spoke in support of Julian Cohen's public comment.
At this time, Council supported the request to consider Consent Calendar Item No. 11.8 Public Art Advisory Commission Terms immediately after the Consent Calendar.
11. CONSENT CALENDAR
Councilmember Reynoza moved to adopt the following Consent Calendar items, except Item No. 11.6 Professional Services Agreement with W-Trans, Inc., 11.7 Approve a Major Construction Agreement for the Starr Road-Stellar Lane Crosswalk Enhancement Project, and 11.8 Public Art Advisory Commission Terms, which were considered immediately after the Consent Calendar. Councilmember Wall seconded the motion. Following a roll call vote, the motion to adopt all items passed as follows:
AYES: COUNCILMEMBERS REYNOZA, WALL
AND MAYOR SALMON
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE AND VICE MAYOR LEMUS
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, June 15, 2022
11.1 Approval of Minutes
Approved the special closed session Town Council meeting minutes of June 1, 2022, the regular Town Council meeting minutes of June 1, 2022, the special closed session Town Council meeting minutes of June 2, 2022, and the special closed session Town Council meeting minutes of June 8, 2022.
11.2 Approve Check Register No. 596
Approved check numbers 92763 through and including 92977 and 24304 through and including 24341 (payroll).
11.3 Authorizing Teleconferencing to Ensure Safe Public Participation in Local Government Meetings
a. Adopted Resolution No. 3758-22 of the Town Council of the Town of Windsor authorizing continued remote teleconference meetings in compliance with Assembly Bill 361 to allow members of the public to safely participate in local government meetings. b. Adopted Resolution No. 1904-22 WWD of the District Board of the Windsor Water District authorizing continued remote teleconference meetings in compliance with Assembly Bill 361 to allow members of the public to safely participate in local government meetings.
11.4 Adoption of Ordinance Changing the Sequencing of Town Council Seats in Order to Balance the Staggering of Council Seats
Held second reading, by title only, and adopted Ordinance No. 2022-363 amending Section 1-2-210, "District Election Schedule," of Title 1, Chapter 2 of the Windsor Municipal Code, and declaring, pursuant to California Government Code section 34906, that the Council seat for District 2, subject to election at the November 8, 2022 General Municipal Election, shall serve a two-year term in order to evenly stagger Town Council seats subject to election in the future.
11.5 Authorize the Submittal of a List of Projects for Fiscal Year 2022-23 Funded by Senate Bill 1
Adopted Resolution No. 3759-22 authorizing the submittal of a list of projects for Fiscal Year 2022-23 funded by Senate Bill 1: the Road Repair and Accountability Act of 2017.
11.6 Professional Services Agreement with W-Trans, Inc.
This item was heard immediately after the Consent Calendar.
11.7 Approve a Major Construction Agreement for the Starr Road-Stellar Lane Crosswalk Enhancement Project
This item was heard immediately after the Consent Calendar.
11.8 Public Art Advisory Commission Terms
This item was heard immediately after the Consent Calendar.
11.9 Granting of Easement to Pacific Gas and Electric (PG&E) Authorized the General Manager of the Windsor Water District to grant an easement to PG&E for the installation of PG&E facilities.
oint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minute Vednesdav. June 15. 202|
11.10 Appointment to the Sonoma County Library Commission Re-appointed Deborah Doyle to serve on the Sonoma County Library Commission for a four-year term effective August 1, 2022.
11.11 Resolutions Calling and Giving Notice of an Election to be Held on November 8, 2022 and Establishing Estimated Costs
a. Adopted Resolution No. 3760-22 calling and giving notice of a General Municipal Election to be held on November 8, 2022, for the election of:
• one (1) member of the Town Council from District 1 for a four-year term, • one (1) member of the Town Council from District 2 for a two-year term, • one (1) member of the Town Council from District 4 for a four-year term, and • an At-large Mayor of the Town Council for a two-year term. b. Requested that the Sonoma County Board of Supervisors consent to consolidation by the Sonoma County Registrar of Voters of the General Municipal Election with the Statewide Election to be held on November 8, 2022 and authorized the Sonoma County Registrar of Voters to canvass the election results for the November 8, 2022 Election. c. Adopted Resolution No. 3761-22 establishing estimated costs for printing, handling, translating, mailing and, if applicable, electronically distributing the candidates' statements filed pursuant to Resolution No. 542-96 for the consolidated General Election to be held in the Town of Windsor on the November 8, 2022 election.
11.12 Approval of Memorandum of Understanding between the Town and Town of Windsor Management Employees Association
Adopted Resolution No. 3762-22 approving the Memorandum of Understanding between the Town of Windsor and Town of Management Employees Association; authorize the Interim Town Manager to sign the agreement on behalf of the Town, and authorize the Interim Town Manager and Town Attorney to make any further language changes as needed.
11.13 Authorize an Extension of Benefits to Unrepresented Executive Management and Confidential Employees
Adopted Resolution No. 3763-22 extending benefits for Unrepresented Executive Management and Confidential Employees.
Clerk's Note: Consent Calendar Item Nos. 11.8, 11.6 and 11.7 were heard at this time.
11.8 Public Art Advisory Commission Terms
Parks and Facilities Manager Lemen reported on the item.
Mayor Salmon opened the public comment period.
The following attendees spoke regarding the item:
Julian Cohen, Silk Road
Unsilent Cal, via Zoom
Mayor Salmon closed the public comment period. No other comments were forthcoming.
Council spoke in consensus of removing the GPA (Grade Point Average) requirements.
Town Attorney Sanchez clarified the resolution language for the record to replace "Youth Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minute:
Vednesday, June 15, 2022
members must be in good academic standing maintaining at least a 2.5 GPA and service on the Commission for the term of one year commencing in June" with the following language:
"Youth members shall be appointed for the term of one year commencing in June." Councilmember Reynoza moved to adopt Resolution No. 3764-22 rescinding Resolution No. 3511-19 and amending the Public Art Advisory Commission member composition as directed. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS REYNOZA, WALL
AND MAYOR SALMON
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE AND VICE MAYOR LEMUS
11.6 Professional Services Agreement with W-Trans, Inc.
Mayor Salmon elaborated on his request to pull the item from the Consent Calendar.
Public Works Director/Town Engineer Cotulla, Town Attorney Sanchez, and Cameron Nye, W-Trans addressed Mayor Salmon's concerns and questions.
Mayor Salmon opened the public comment period.
Unsilent Cal, via Zoom, spoke in support of the recommendation from Council.
Mayor Salmon closed the public comment period. No other comments were forthcoming.
Council and staff discussion ensued.
Councilmember Reynoza moved to approve a Professional Services Agreement with W- Trans, Inc., for As-needed Traffic Engineering Services in the amount of $140,000 per fiscal year for three years with a not to exceed of $420,000 and authorized the Town Manager to execute, with such minor changes as deemed appropriate by the Town Manager, on behalf of the Town as amended regarding language on climate change. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS REYNOZA, WALL
AND MAYOR SALMON
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE AND VICE MAYOR LEMUS
11.7 Approve a Major Construction Agreement for the Starr Road-Stellar Lane Crosswalk Enhancement Project
Mayor Salmon elaborated on his request to pull the item from the Consent Calendar.
Public Works Director/Town Engineer Cotulla, Senior Civil Engineer Perez and Cameron Nye, W-Trans addressed Mayor Salmon's concerns and questions.
Mayor Salmon opened the public comment period
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, June 15, 2022
Unsilent Cal, via Zoom, spoke regarding the item.
Mayor Salmon closed the public comment period. No other comments were forthcoming.
Council and staff discussion ensued
Mayor Salmon moved to approve the plans and specifications and award the construction contract to WestPac Construction in the amount of $152,438 for construction of the Starr Road-Stellar Lane Crosswalk Enhancement Project and authorized the Town Manager to execute said construction contract and any required construction change orders up to the authorized project budget on behalf of the Town. Mayor Salmon also moved to adopt Resolution No. 3765-22 amending the Approved Fiscal Year 2021-22 Budget in the amount of $95,000 (a total amount of $205,000) for the Starr Road-Stellar Lane Crosswalk Enhancement Project. Councilmember Reynoza seconded the motions. The motions passed by the following roll call vote:
AYES: COUNCILMEMBERS REYNOZA, WALL
AND MAYOR SALMON
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE AND VICE MAYOR LEMUS
12. PUBLIC HEARING
Clerk's Note: Items 12.1, 12.2 and 12.3 were heard concurrently. The public comment period and motions were acted upon separately.
12.1 Fiscal Year 2022-23 Annual Engineer's Report for Windsor Landscaping and Lighting Special Assessment District ("LLAD-1")
Administrative Services Director Peterson introduced John Wanger, Coastland Civil Engineering, who reported on the item.
Mayor Salmon opened the public hearing.
Mayor Salmon closed the public hearing. No comments were forthcoming.
Councilmember Reynoza moved to adopt Resolution No. 3766-22 approving the annual Engineer's Report, confirming the assessment diagrams and annual assessment amounts, and authorizing the levy and collection of assessments for Fiscal Year 2022-23 for the Windsor Landscaping and Lighting Special Assessment District. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS REYNOZA, WALL
AND MAYOR SALMON
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE AND VICE MAYOR LEMUS
12.2 Fiscal Year 2022-23 Annual Engineer's Report for Windsor Landscaping and Lighting Assessment District No. 2 ("LLAD-2")
Administrative Services Director Peterson introduced John Wanger, Coastland Civil Engineering, who reported on the item.
oint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minute Vednesdav. June 15. 2021
Mayor Salmon opened the public hearing.
Mayor Salmon closed the public hearing. No comments were forthcoming.
At this time, Mr. Wanger asked Deputy Town Clerk Hageman if any property owner ballots were received.
Deputy Town Clerk Hageman opened two (2) Landscape and Lighting Assessment District No. 2 Ballots:
• Zone 121-19th Hole Drive, yes vote.
• Zone 118 - Shiloh Apartments, yes vote.
Councilmember Reynoza moved to adopt Resolution No. 3767-22 approving the annual Engineer's Report, confirming the assessment diagrams and annual assessment amounts, and authorizing the levy and collection of assessments for Fiscal Year 2022-23 for the Windsor Landscaping and Lighting Assessment District No. 2. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS REYNOZA, WALL
AND MAYOR SALMON
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE AND VICE MAYOR LEMUS
12.3 Fiscal Year 2022-23 Engineer's Report - Windsor 1982 Act Benefit Assessment District (82-AAD)
Administrative Services Director Peterson introduced John Wanger, Coastland Civil Engineering, who reported on the item.
Mayor Salmon opened the public hearing.
Mayor Salmon closed the public hearing. No comments were forthcoming.
Councilmember Reynoza moved to adopt Resolution No. 3768-22 approving the Engineer's Report, confirming the assessment diagrams and assessment amounts, and authorizing the levy and collection of assessments for the Fiscal Year 2022-23 Windsor 1982 Act Benefit Assessment District (82-AAD). Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS REYNOZA, WALL
AND MAYOR SALMON
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE AND VICE MAYOR LEMUS
13. REGULAR CALENDAR
13.1 Central Windsor Underpass Mural Project
Parks and Facilities Manager Lemen reported on the item and introduced Rima Makaryan, project manager of the Monarch Project.
Mayor Salmon opened the public comment period.
The following attendees spoke in support of the item:
Julian Cohen, Silk Road
Unsilent Cal, via Zoom
Mayor Salmon closed the public comment period. No other comments were forthcoming.
Council and Staff discussion ensued
Mayor Salmon moved to adopt Resolution No. 3769-22 approving the Central Windsor Underpass Mural Project and appoint the Town Manager as the Town's designee for all matters regarding the Caltrans Transportation Art Proposal application and project.
Councilmember Reynoza seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS REYNOZA, WALL
AND MAYOR SALMON
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE AND VICE MAYOR LEMUS
14. MAYOR'S & COUNCILMEMBERS' REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, local resources, and reports from meetings attended
14.2 Councilmember Requests for Future Council Agenda Items None.
15. ADJOURNMENT
Mayor Salmon adjourned the meeting at 7:59 p.m. The next meeting of the Town Council scheduled for July 6, 2022, was cancelled
The next regular meeting of the Town Council is scheduled for July 20, 2022, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
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'ommer Hagema
Deputy Town Clerk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, June 15, 2022