A G E N D A
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, July 20, 2022
Regular Session - 06:00 p.m.
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
IMPORTANT:
Town Councilmembers may participate in the meeting via Zoom consistent with the provisions of Assembly Bill 361, which amended the Brown Act.
If you would like to provide public comment, we encourage you to submit them via email to the Council by 12:00 p.m., on the day of the meeting:
[email protected]
.
Members of the public can participate in the meeting on Zoom:
https://townofwindsor.zoom.us/j/86432341407
or
by dialing 877-853-5247 and Enter Webinar ID: 864 3234 1407 (For further information please call Town Hall: (707) 838-1000) Archived Meetings Note:
The general meeting information regarding accessibility for the meeting, access to participate in the meetings, and providing public comments were provided on the original agenda and are not displayed upon archiving. If you would like a copy of what was originally displayed for access for Town meetings, please contact the Town Clerk's Office at [email protected]
.
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town’s website at www.townofwindsor.com
, or by email upon request.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CHANGES TO THE AGENDA
5. REPORT OUT OF CLOSED SESSION
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 A Proclamation Declaring August 2, 2022, as National Night Out
6.1 A Proclamation Declaring August 2, 2022, as National Night Out
6.2 A Proclamation Declaring July 24 through July 30, 2022, as North Bay Zero Waste Week
6.2 A Proclamation Declaring July 24 through July 30, 2022, as North Bay Zero Waste Week
6.3 A Proclamation and Best Wishes of the Town Council Honoring and Thanking Interim Town Manager Mark Linder for his Dedicated Service to the Town of Windsor
6.3 A Proclamation and Best Wishes of the Town Council Honoring and Thanking Interim Town Manager Mark Linder for his Dedicated Service to the Town of Windsor
7. ANNOUNCEMENTS
a.
Upcoming Town Events
7.a Upcoming Town Events
8. INTERIM TOWN MANAGER’S REPORT
9. CONFLICT OF INTEREST DECLARATION
10. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
11. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
11.1 Approval of Minutes
Approve the special closed session Town Council meeting minutes of June 10, 2022, the special closed session Town Council meeting minutes of June 15, 2022, the regular Town Council meeting minutes of June 15, 2022, the special closed session Town Council meeting minutes of June 29, 2022, and the special closed session Town Council meeting minutes of July 13, 2022.
11.1 Approval of Minutes
11.2 Approve Check Register No. 597
Approve check numbers 92978 through and including 93227 and 24342 through and including 24405 (payroll).
11.2 Approve Check Register No. 597
11.3 Authorizing Teleconferencing to Ensure Safe Public Participation in Local Government Meetings a.
Adopt a resolution of the Town Council of the Town of Windsor authorizing continued remote teleconference meetings in compliance with Assembly Bill 361 to allow members of the public to safely participate in local government meetings. b.
Adopt a resolution of the District Board of the Windsor Water District authorizing continued remote teleconference meetings in compliance with Assembly Bill 361 to allow members of the public to safely participate in local government meetings.
11.3 Authorizing Teleconferencing to Ensure Safe Public Participation in Local Government Meetings
11.4 Master Fee Schedule, Inclusionary Housing in-Lieu Fee, and Development Impact Fees Adopt a resolution adopting amendments to the Master Fee Schedule and updating the Inclusionary Housing in-Lieu Fee, and Development Impact Fees.
11.4 Master Fee Schedule, Inclusionary Housing in-Lieu Fee, and Development Impact Fees
11.5 Acceptance of Work for the Advanced Water Treatment (AWT) Static Mixer Project Adopt a resolution accepting the work performed by Piazza Construction for construction of the Advanced Water Treatment (AWT) Static Mixer Project and directing the Town Clerk to record a Notice of Completion.
11.5 Acceptance of Work for the Advanced Water Treatment (AWT) Static Mixer Project
11.6 Amendment No. 1 to the Master General Services Agreement with Roy’s Sewer Service and Miksis Services, Inc.
Approve Amendment No. 1 to the Master General Services Agreement (MGSA) with Roy's Sewer Service and Miksis Services, Inc. (MSI) dba Rapid Rooter in an amount not to exceed $100,000 per Agreement per fiscal year and authorize the Interim Town Manager to execute said agreement and approve contract documentation and amendments or required Task Orders up to the authorized budget and scope of work on behalf of the Town.
11.6 Amendment No. 1 to the Master General Services Agreement with Roy’s Sewer Service and Miksis Services, Inc.
11.7 Preparation of the 2019-2020 Municipal Greenhouse Gas Emissions Report Approve a Professional Services Agreement with PlaceWorks in the amount of $35,485 to prepare the biennial 2019-2020 Municipal Greenhouse Gas Emissions Climate Action Planning Update Report.
11.7 Preparation of the 2019-2020 Municipal Greenhouse Gas Emissions Report
11.8 Termination and Release of Restrictive Covenant with Sonoma Water Authorize the Town Manager to Execute a Termination and Release of Restrictive Covenant with Sonoma Water.
11.8 Termination and Release of Restrictive Covenant with Sonoma Water
11.9 Rejection of Bids Received for the Brooks Rd S at Natalie Drive Crosswalk Project Reject all bids for the Brooks Road South at Natalie Drive Pedestrian Crosswalk Project pursuant to California Public Contract Code 20166 and the Notice to Contractors.
11.9 Rejection of Bids Received for the Brooks Rd S at Natalie Drive Crosswalk Project 2022-07-20 11.9 Correspondence Received (Distributed 2022-07-20)
11.10 Adopt a Resolution Adjusting 2022-23 Appropriations Limit Adopt a resolution adopting appropriations limit for Fiscal Year 2022-23.
11.10 Adopt a Resolution Adjusting 2022-23 Appropriations Limit
11.11 Amendment No. 4 to Professional Services Agreement with Craig D. Williams, Access Compliance Consultant a.
Approve Amendment No. 4 to Professional Services Agreement with Craig D. Williams (the Consultant) for access compliance consulting for a total not-to-exceed amount of $95,000. b.
Authorize the Town Manager to execute said agreement on behalf of the Town.
11.11 Amendment No. 4 to Professional Services Agreement with Craig D. Williams, Access Compliance Consultant
11.12 Professional Services Agreement Merchant McIntyre & Associates, LLC Approve Professional Services Agreement with Merchant McIntyre & Associates, LLC for Federal Funding and Government Relations Assistance in the amount of $84,000, and authorize the Town Manager to execute the agreement on behalf of the Town.
11.12 Professional Services Agreement Merchant McIntyre & Associates, LLC
11.13 Professional Services Agreement Amendment No. 3 with Blais & Associates, Inc.
Approve Professional Services Agreement Amendment No. 3 with Blais & Associates, Inc., for Provision of Grant Services, for extension of an additional twelve months in the amount of $47,120, not-to-exceed a total amount of $199,720, and authorize the Town Manager to execute the Amendment on behalf of the Town.
11.13 Professional Services Agreement Amendment No. 3 with Blais & Associates, Inc.
11.14 Professional Services Agreement Amendment No. 3 with Joe A. Gonsalves & Son Approve Professional Services Agreement Amendment No. 3 with Joe A. Gonsalves & Son for Professional Legislative Representation, for extension of an additional twelve months in the amount $36,000, not-to-exceed a total among of $144,000, and authorize the Town Manager to execute the amendment on behalf of the Town.
11.14 Professional Services Agreement Amendment No. 3 with Joe A. Gonsalves & Son
11.15 Professional Services Agreement with Telstar Instruments for SCADA Software Replacement Approve a Professional Service Agreement (PSA) with Telstar Instruments in an amount not to exceed $225,000 and authorize the Interim Town Manger to execute agreement and approve contract documentation up to the authorized budget and scope of work on behalf of the Town.
11.15 Professional Services Agreement with Telstar Instruments for SCADA Software Replacement
11.16 Amendment to Previous Salary Schedules
Adopt a resolution to: add the effective and revision dates to the publicly available pay schedules for the monthly base pay rate for the position of Town Manager from May 15, 2019, thru December 30, 2021; correct the monthly base pay rate for the Town Manager position identified in previously published salary schedules approved on October 7, 2020 and May 5, 2021 to match the salary stated in the employment agreement between MacNab and the Town and paid to MacNab; and authorize the Town Manager to send an explanatory letter to the California Public Employees Retirement System.
11.16 Amendment to Previous Salary Schedules
11.17 Authorized Positions and Salary Schedule Update
Adopt a resolution ratifying the list of authorized positions and salary schedule and abolishing previously adopted salary schedules.
11.17 Authorized Positions and Salary Schedule Update
12. PUBLIC HEARING
Public Hearing items will begin at the time shown, or as close thereafter as possible, to allow for completion of the item.
12.1 Vehicle Miles Traveled (VMT) Policy
Adopt a resolution adopting a VMT policy, including: (1) guidelines for screening out certain projects from VMT analysis requirements; and (2) significance thresholds to evaluate environmental impacts for projects that are required to provide a VMT analysis.
12.1 Vehicle Miles Traveled (VMT) Policy
2022-07-20 12.1 VMT PowerPoint (Distributed 2022-07-20) 2022-07-20 12.1 Correspondence Received (Distributed 2022-07-20)
13. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
13.1 Code of Ethics and Conduct for Elected and Appointed Officials Adopt a resolution establishing a code of ethics and conduct for elected and appointed officials.
13.1 Code of Ethics and Conduct for Elected and Appointed Officials 2022-07-20 13.1 Ethics Code (Distributed 2022-07-20)
14. MAYOR’S & COUNCILMEMBERS’ REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
14.2 Councilmember Requests for Future Council Agenda Items
15. ADJOURNMENT
The next regular meeting of the Town Council is scheduled for August 3, 2022, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.