MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, July 20, 2022
Regular Session - 6:00 p.m.
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
1. CALL TO ORDER
Mayor Salmon called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District) at 6:01 p.m.
2. COUNCIL ROLL CALL
Present at roll call were Councilmembers Fudge, Reynoza, Vice Mayor Lemus and Mayor Salmon.
Councilmember Wall was absent.
3. PLEDGE OF ALLEGIANCE
Councilmember Reynoza led the Pledge of Allegiance.
4. CHANGES TO THE AGENDA
Interim Town Manager Linder requested Council make a motion to continue Regular Calendar Item 13.1 (Code of Ethics and Conduct for Elected and Appointed Officials) to the regular Town Council meeting of August 3, 2022, requesting a full Council be present. Vice Mayor Lemus moved to continue the item to the next regular Council meeting scheduled for August 3, 2022. Councilmember Fudge seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, REYNOZA,
VICE MAYOR LEMUS AND MAYOR SALMON
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
5. REPORT OUT OF CLOSED SESSION
Mayor Salmon reported the Town Council held Closed Sessions on Wednesday, June 15, 2022, June 29, 2022, and July 13, 2022, for the purpose of:
PUBLIC EMPLOYEE APPOINTMENT
Title: Town Manager
Pursuant to Government Code Section 54957(b)(1).
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, Juge 20, 2022
PUBLIC EMPLOYMENT
Title: Town Manager
Designated Town Negotiator: Mark Linder, Interim Town Manager Pursuant to Government Code Section 54957.6.
The Closed Session on June 15, 2022, adjourned at 5:56 p.m., June 29th at 6:31 p.m., and July 13th at 5:58 p.m. There was no action taken at any of the closed sessions listed.
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 A Proclamation Declaring August 2, 2022, as National Night Out Vice Mayor Lemus read and presented the proclamation to Police Chief Raasch declaring August 2, 2022, as National Night Out.
Police Chief Raasch thanked the Council for the recognition.
6.2 A Proclamation Declaring July 24 through July 30, 2022, as North Bay Zero Waste Week
Councilmember Fudge read and presented the proclamation to Sustainability Coordinator Gabor declaring July 24 through July 30, 2022, as North Bay Zero Waste Week.
Zero Waste Sonoma Executive Director Leslie Lukacs thanked the Council for the recognition.
6.3 A Proclamation and Best Wishes of the Town Council Honoring and Thanking Interim Town Manager Mark Linder for his Dedicated Service to the Town of Windsor The Council read and presented the proclamation of Best Wishes of the Town Council Honoring and Thanking Interim Town Manager Linder for his Dedicated Service to the Town of Windsor.
Interim Town Manager Linder thanked the Council for the recognition.
7. ANNOUNCEMENTS
a. Upcoming Town Events
Councilmembers announced various upcoming Town events.
8. INTERIM TOWN MANAGER'S REPORT
Interim Town Manager Linder reported on items of interest to Council.
9. CONFLICT OF INTEREST DECLARATION
None.
10. PUBLIC COMMENT
Greg Damron, Tobacco-Free Sonoma County Coalition, requested the Town Council send a letter of support to expand the prohibition of flavored tobacco products to the City of Santa Rosa and County of Sonoma.
Betsy Mallace, Windsor resident, acknowledged Utility Billing and Water Departments for their assistance in monitoring accounts for possible water leaks and further assistance in resources to help identify potential leaks. Ms. Mallace requested the available information Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, July 20, 2022
and resources be pushed out to the residents.
Bill Adams, Windsor resident and Vice President of the Windsor Unified School District, thanked Interim Town Manager Linder for his collaborative efforts with the School District, stated the school district would be willing to work with the Tobacco-Free Sonoma County Coalition, and requested to schedule a future joint meeting between the Windsor Unified School District and Windsor Town Council.
Unsilent Cal, via Zoom, raised concerns on the ethical conduct of public social media posts and requested the citizens of Windsor form a voluntary code of ethics for community posts.
11. CONSENT CALENDAR
Councilmember Reynoza inquired when the new bidding process would begin as it related to Consent Calendar Item. No. 9 (Rejection of Bids Received for the Brooks Rd S at Natalie Drive Crosswalk Project). Senior Civil Engineer Perez stated the process will be revisited within one year.
Mayor Salmon requested a report on recent activities related to Town activities from the agreement extensions with the lobbyists and grant service providers, as related to Consent Calendar Item Nos. 11.12 (Professional Services Agreement Merchant McIntyre & Associates, LLC), 11.13 (Professional Services Agreement Amendment No. 3 with Blais & Associates, Inc.), and 11.14 (Professional Services Agreement Amendment No. 3 with Blais & Associates, Inc.).
Mayor Salmon opened the public comment period for the items briefly discussed above.
Betsy Mallace, Windsor resident, supported the request made by Mayor Salmon with regards to Consent Calendar Items 11.12, 11.13, and 11.14.
Mayor Salmon closed the public comment period. No other comments were forthcoming.
Councilmember Reynoza moved to adopt the following Consent Calendar items. Vice Mayor Lemus seconded the motion. Following a roll call vote, the motion to adopt all items passed as follows:
AYES: COUNCILMEMBERS FUDGE, REYNOZA,
VICE MAYOR LEMUS AND MAYOR SALMON
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
11.1 Approval of Minutes
Approved the special closed session Town Council meeting minutes of June 10, 2022, the special closed session Town Council meeting minutes of June 15, 2022, the regular Town Council meeting minutes of June 15, 2022, the special closed session Town Council meeting minutes of June 29, 2022, and the special closed session Town Council meeting minutes of July 13, 2022.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, July 20, 2022
11.2 Approve Check Register No. 597
Approved check numbers 92978 through and including 93227 and 24342 through and including 24405 (payroll).
11.3 Authorizing Teleconferencing to Ensure Safe Public Participation in Local Government Meetings
a. Adopted Resolution No. 3770-22 of the Town Council of the Town of Windsor authorizing continued remote teleconference meetings in compliance with Assembly Bill 361 to allow members of the public to safely participate in local government meetings. b. Adopted Resolution No. 1905-22 WWD of the District Board of the Windsor Water District authorizing continued remote teleconference meetings in compliance with Assembly Bill 361 to allow members of the public to safely participate in local government meetings.
11.4 Master Fee Schedule, Inclusionary Housing in-Lieu Fee, and Development Impact Fees Adopted Resolution No. 3771-22 adopting amendments to the Master Fee Schedule and updating the Inclusionary Housing in-Lieu Fee, and Development Impact Fees.
11.5 Acceptance of Work for the Advanced Water Treatment (AWT) Static Mixer Project Adopted Resolution No. 3772-22 accepting the work performed by Piazza Construction for construction of the Advanced Water Treatment (AWT) Static Mixer Project and directing the Town Clerk to record a Notice of Completion.
11.6 Amendment No. 1 to the Master General Services Agreement with Roy's Sewer Service and Miksis Services, Inc.
Approved Amendment No. 1 to the Master General Services Agreement (MGSA) with Roy's Sewer Service and Miksis Services, Inc. (MSI) dba Rapid Rooter in an amount not to exceed $100,000 per Agreement per fiscal year and authorized the Interim Town Manager to execute said agreement and approve contract documentation and amendments or required Task Orders up to the authorized budget and scope of work on behalf of the Town.
11.7 Preparation of the 2019-2020 Municipal Greenhouse Gas Emissions Report Approved a Professional Services Agreement with PlaceWorks in the amount of $35,485 to prepare the biennial 2019-2020 Municipal Greenhouse Gas Emissions Climate Action Planning Update Report.
11.8 Termination and Release of Restrictive Covenant with Sonoma Water Authorized the Town Manager to Execute a Termination and Release of Restrictive Covenant with Sonoma Water.
11.9 Rejection of Bids Received for the Brooks Rd S at Natalie Drive Crosswalk Project Rejected all bids for the Brooks Road South at Natalie Drive Pedestrian Crosswalk Project pursuant to California Public Contract Code 20166 and the Notice to Contractors.
11.10 Adopt a Resolution Adjusting 2022-23 Appropriations Limit 202p-ted Resolution No. 3773-22 resolution adopting appropriations limit for Fiscal Year Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, July 20, 2022
11.11 Amendment No. 4 to Professional Services Agreement with Craig D. Williams, Access Compliance Consultant
a. Approved Amendment No. 4 to Professional Services Agreement with Craig D. Williams (the Consultant) for access compliance consulting for a total not-to-exceed amount of $95,000.
b. Authorized the Town Manager to execute said agreement on behalf of the Town.
11.12 Professional Services Agreement Merchant McIntyre & Associates, LLC Approved Professional Services Agreement with Merchant McIntyre & Associates, LLC for Federal Funding and Government Relations Assistance in the amount of $84,000, and authorized the Town Manager to execute the agreement on behalf of the Town.
11.13 Professional Services Agreement Amendment No. 3 with Blais & Associates, Inc.
Approved Professional Services Agreement Amendment No. 3 with Blais & Associates, Inc., for Provision of Grant Services, for extension of an additional twelve months in the amount of $47,120, not-to-exceed a total amount of $199,720, and authorized the Town Manager to execute the Amendment on behalf of the Town.
11.14 Professional Services Agreement Amendment No. 3 with Joe A. Gonsalves & Son Approved Professional Services Agreement Amendment No. 3 with Joe A. Gonsalves & Son for Professional Legislative Representation, for extension of an additional twelve months in the amount $36,000, not-to-exceed a total among of $144,000, and authorized the Town Manager to execute the amendment on behalf of the Town.
11.15 Professional Services Agreement with Telstar Instruments for SCADA Software Replacement
Approved a Professional Service Agreement (PSA) with Telstar Instruments in an amount not to exceed $225,000 and authorized the Interim Town Manger to execute agreement and approve contract documentation up to the authorized budget and scope of work on behalf of the Town.
11.16 Amendment to Previous Salary Schedules
Adopted Resolution No. 3774-22 to: add the effective and revision dates to the publicly available pay schedules for the monthly base pay rate for the position of Town Manager from May 15, 2019, thru December 30, 2021; correct the monthly base pay rate for the Town Manager position identified in previously published salary schedules approved on October 7, 2020 and May 5, 2021 to match the salary stated in the employment agreement between MacNab and the Town and paid to MacNab; and authorize the Town Manager to send an explanatory letter to the California Public Employees Retirement System.
11.17 Authorized Positions and Salary Schedule Update
Adopted Resolution No. 3775-22 ratifying the list of authorized positions and salary schedule and abolishing previously adopted salary schedules.
12. PUBLIC HEARING
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, July 20, 2022
12.1 Vehicle Miles Traveled (VMT) Policy
Community Development Director Streeter reported on the item.
Mayor Salmon opened the public hearing period.
The following member(s) of the public spoke on the item:
Rich Carnation, President of the Windsor Unified School Board Natalie Balfour, Windsor resident
Betsy Mallace, Windsor resident
Mayor Salmon closed the public hearing period. No other comments were forthcoming.
Council and staff discussion ensued.
Council directed staff to research:
Electric Vehicle charging stations
All-electric buildings
• Bicycle infrastructure
• 1/2-mile from a Sonoma County Transit stop or route
• Inclusionary affordable housing (in-lieu housing fee not an option) Vice Mayor Lemus moved to continue the item to a future date to be determined to allow staff time to research the direction provided by Council. Councilmember Reynoza seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, REYNOZA,
VICE MAYOR LEMUS AND MAYOR SALMON
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
13. REGULAR CALENDAR
13.1 Code of Ethics and Conduct for Elected and Appointed Officials This item was continued to August 3, 2022.
14. MAYOR'S & COUNCILMEMBERS' REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, local resources, and reports from meetings attended.
14.2 Councilmember Requests for Future Council Agenda Items Councilmember Fudge requested the Town Council consider a social media voluntary code of ethics policy brought forward by the Windsor community to discuss endorsement if and when such policy is submitted. Council supported the request.
15. ADJOURNMENT
Mayor Salmon adjourned the meeting at 8:17 p.m., to the next regular meeting of the Town Council scheduled for August 3, 2022, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Irene Camacho-Werby, CMC
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, July 20, 2022