A G E N D A
SPECIAL JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Tuesday, January 17, 2023
Special Session - 06:00 p.m.
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
IMPORTANT:
Town Councilmembers may participate in the meeting via Zoom consistent with the provisions of Assembly Bill 361, which amended the Brown Act.
If you would like to provide public comment, we encourage you to submit them via email to the Council by 12:00 p.m., on the day of the meeting:
[email protected]
.
Members of the public may participate in the meeting in person or on Zoom:
https://townofwindsor.zoom.us/j/89338659973
or
by dialing 877-853-5247 and Enter Webinar ID: 893 3865 9973 (For further information please call Town Hall: (707) 838-1000) Archived Meetings Note:
The general meeting information regarding accessibility for the meeting, access to participate in the meetings, and providing public comments were provided on the original agenda and are not displayed upon archiving. If you would like a copy of what was originally displayed for access for Town meetings, please contact the Town Clerk's Office at [email protected]
.
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town’s website at www.townofwindsor.com
, or by email upon request.
1. CALL TO ORDER
Call to order a special meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CHANGES TO THE AGENDA
5. PRESENTATION(S)/PROCLAMATION(S)
5.1 A Presentation from the Pediatric Dental Initiative
5.1 PowerPoint
6. ANNOUNCEMENTS
a.
Upcoming Town Events
6.a Upcoming Town Events
7. TOWN MANAGER’S REPORT
8. CONFLICT OF INTEREST DECLARATION
9. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
10. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
10.1 Approval of Minutes
Approve the regular Town Council meeting minutes of December 21, 2022, and the special Town Council meeting minutes of January 11, 2023.
10.1 Approval of Minutes
10.2 Authorizing Teleconferencing to Ensure Safe Public Participation in Local Government Meetings a.
Adopt a resolution of the Town Council of the Town of Windsor authorizing continued remote teleconference meetings in compliance with Assembly Bill 361 to allow members of the public to safely participate in local government meetings. b.
Adopt a resolution of the District Board of the Windsor Water District authorizing continued remote teleconference meetings in compliance with Assembly Bill 361 to allow members of the public to safely participate in local government meetings.
10.2 Authorizing Teleconferencing to Ensure Safe Public Participation in Local Government Meetings
10.3 Approve Check Register No. 603
Approve check numbers 94516 through and including 94763 and 24718 through and including 24759 (payroll).
10.3 Approve Check Register No. 603
10.4 Master General Services Agreement for Janitorial Services for Town Facilities Approve a Master General Services Agreement with ML Cleaning Inc., to provide janitorial services to Town Facilities in an amount not to exceed $190,531, with up to 3% increases annually, and authorize the Town Manager to execute said agreement and approve contract documentation, amendments or required task orders on behalf of the Town in an amount not to exceed approved budget amounts.
10.4 Master General Services Agreement for Janitorial Services for Town Facilities
10.5 Resolution Approving Amendments to the Town-wide Records Management and Retention Policy Manual and Schedule and Authorizing the Town Manager to Adopt and Publish Further Records Retention Policies Adopt a resolution approving amendments to the town-wide records management retention policy manual and schedule and rescinding Town Council Resolution No. 2623-10 and authorizing the Town Manager to adopt and publish further records retention policies.
10.5 Resolution Approving Amendments to the Town-wide Records Management and Retention Policy Manual and Schedule and Authorizing the Town Manager to Adopt and Publish Further Records Retention Policies
10.6 California Office of Emergency Services (CalOES) Designated Applicant’s Agent Resolution Adopt a resolution authorizing the Town Manager and designee, by title, as the Town of Windsor’s Applicant's Agent for Non-State Agencies for the California Office of Emergency Services (CalOES).
10.6 California Office of Emergency Services (CalOES) Designated Applicant’s Agent Resolution
10.7 Recommend Appointments to the Sonoma County Continuum of Care Board Appoint Margaret Sluyk to the Sonoma County Continuum of Care (CoC) Board, North County seat, and Stephen Sotomayor to serve as the alternate member.
10.7 Recommend Appointments to the Sonoma County Continuum of Care Board
10.8 Applications for California Prohousing Designation and Prohousing Incentive Pilot (PIP) Program a.
Adopt a resolution authorizing the Town Manager to submit a Prohousing Designation Program Application to the California Housing Department of Housing and Community Development (HCD). b.
Adopt a resolution authorizing the Town Manager to submit a Prohousing Incentive Pilot Program Application to the California Housing Department of Housing and Community Development (HCD). c.
If the Prohousing Designation application is approved by HCD, authorize the Town Manager to execute all documents deemed necessary or appropriate to participate in the Prohousing Designation Program.
10.8 Applications for California Prohousing Designation and Prohousing Incentive Pilot (PIP) Program
10.8 Attachment 1 - Resolution Corrected
10.9 Amendments to Resolutions for Standing Commissions and Commissioner Handbook a.
Adopt a resolution of the Town Council of the Town of Windsor Rescinding Resolution No. 2656-10 and amending the established Parks and Recreation Commission Roles. b.
Adopt a resolution of the Town Council of the Town of Windsor Rescinding Resolution No. 3764-22 and amending the established Public Art Advisory Commission Roles. c.
Adopt a resolution of the Town Council of the Town of Windsor Rescinding Resolution No. 3476-18 and amending the established Senior Citizen Advisory Commission Roles. d.
Accept amendments to the Commissioner Handbook.
10.9 Amendments to Resolutions for Standing Commissions and Commissioner Handbook
10.10 Approve Phosphorus Offset Credit Agreement
Approve a phosphorus offset credit agreement by and between the City of Santa Rosa and the Town of Windsor.
10.10 Approve Phosphorus Offset Credit Agreement
11. PUBLIC HEARING – None.
12. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
12.1 Town Appointments to the Town’s Standing Commissions By motion, adopt a resolution approving Mayoral appointment of members to serve on the Parks and Recreation Commission, Planning Commission, Public Art Advisory Commission, and Senior Citizen Advisory Commission pursuant to California Government Code Section 40605.
12.1 Town Appointments to the Town’s Standing Commissions
12.2 Public Review of Draft Public Health & Safety Element Receive a presentation on the Draft Public Health & Safety Element, take public comments, and provide feedback.
12.2 Public Review of Draft Public Health & Safety Element
12.2 PowerPoint (Distributed 2023-01-17)
13. MAYOR’S & COUNCILMEMBERS’ REPORTS
13.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
13.2 Councilmember Requests for Future Council Agenda Items
14. ADJOURNMENT
The next meeting of the Town Council scheduled for January 18, 2023, has been cancelled. The next regular meeting of the Town Council is scheduled for February 1, 2023, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.