MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Tuesday, January 17, 2023
Special Session - 6:00 p.m.
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
1. CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency), and the Board of Directors of the Town of' Windsor Water District (District) at 6:05 p.m.
2. COUNCIL ROLL CALL
Present at roll call were Councilmembers Fudge, Potter, Wall, Vice Mayor Salmon, and Mayor Reynoza.
3. PLEDGE OF ALLEGIANCE
Vice Mayor Salmon led the Pledge of Allegiance.
4. CHANGES TO THE AGENDA
Town Manager Davis requested the amendment of Consent Calendar Item No. 10.9 (Amendments to Resolutions for Standing Commissions and Commissioner Handbook) and requested Council only take action on the first three recommended action items, approving the resolutions. Action item (d) listed (Approving Amendments to the Commission Handbook) on the agenda report would be provided to Council, following further updates reflective of the adopted resolutions, in the future.
PRESENTATION(S)/PROCLAMATION(S)
5.1 A Presentation from the Pediatric Dental Initiative Rich Coombs, Sonoma County Children's Charities spoke on the organization and introduced Amber Behrens, Founder + Event Producer, including Sonoma County Children's Charities/Schulz Celebrity Golf Classic Fundraiser, and Surani Hayre-Kwan, Pediatric Dental Initiative Chair and Board of Directors. Ms. Hayre-Kwan presented on the Pediatric Dental Initiative.
Following the presentation, Mr. Coombs presented a check donation in the amount of $200,000 to Pediatric Dental Initiative.
6. ANNOUNCEMENTS
a. Upcoming Town Events
Councilmembers announced various upcoming Town events.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Tuesday, January 17, 2023
7. TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to Council.
8. CONFLICT OF INTEREST DECLARATION
None.
9. PUBLIC COMMENT
Betsy Mallace, Windsor resident, via Zoom, expressed comments regarding the Strategic Plan Survey sent out to residents.
10. CONSENT CALENDAR
Vice Mayor Salmon moved to adopt the following Consent Calendar items, as amended Consent Calendar Item No
Consent Calendar demo. 109 mend menis o Resolution for Stander Comisd ans an items listed on the agenda report, the commission resolutions). Councilmember Fudge seconded the motion. The motion to adopt all items passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
10.1 Approval of Minutes
Approved the regular Town Council meeting minutes of December 21, 2022, and the special Town Council meeting minutes of January 11, 2023.
10.2 Authorizing Teleconferencing to Ensure Safe Public Participation in Local Government Meetings
• Adopted Resolution No. 3814-23 of the Town Council of the Town of Windsor authorizing continued remote teleconference meetings in compliance with Assembly Bill 361 to allow members of the public to safely participate in local government meetings.
Adopted Resolution No. 1914-23 WWD of the District Board of the Windsor Water District authorizing continued remote teleconference meetings in compliance with Assembly Bill 361 to allow members of the public to safely participate in local government meetings.
10.3 Approve Check Register No. 603
Approved check numbers 94516 through and including 94763 and 24718 through and including 24759 (payroll).
10.4 Master General Services Agreement for Janitorial Services for Town Facilities Approved a Master General Services Agreement with ML Cleaning Inc., to provide janitorial services to Town Facilities in an amount not to exceed $190,531, with up to 3% increases annually, and authorized the Town Manager to execute said agreement and approve contract documentation, amendments or required task orders on behalf of the Town in an amount not to exceed approved budget amounts.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Tuesday, January 17, 2023
10.5 Resolution Approving Amendments to the Town-wide Records Management and Retention Policy Manual and Schedule and Authorizing the Town Manager to Adopt and Publish Further Records Retention Policies
Adopted Resolution No. 3815-23 approving amendments to the town-wide records management retention policy manual and schedule and rescinding Town Council Resolution No. 2623-10 and authorized the Town Manager to adopt and publish further records retention policies.
10.6 California Office of Emergency Services (CalOES) Designated Applicant's Agent Resolution
Adopted Resolution No. 3816-23 authorizing the Town Manager and designee, by title, as the Town of Windsor's Applicant's Agent for Non-State Agencies for the California Office of Emergency Services (CalOES).
10.7 Recommend Appointments to the Sonoma County Continuum of Care Board Appointed Margaret Sluyk to the Sonoma County Continuum of Care (CoC) Board, North County seat, and Stephen Sotomayor to serve as the alternate member.
10.8 Applications for California Prohousing Designation and Prohousing Incentive Pilot (PIP) Program
a. Adopted Resolution No. 3817-23 authorizing the Town Manager to submit a Prohousing Designation Program Application to the California Housing Department of Housing and Community Development (HCD).
b. Adopted Resolution No. 3818-23 authorizing the Town Manager to submit a Prohousing Incentive Pilot Program Application to the California Housing Department of Housing and Community Development (HCD).
c. If the Prohousing Designation application is approved by HCD, authorized the Town Manager to execute all documents deemed necessary or appropriate to participate in the Prohousing Designation Program.
10.9 Amendments to Resolutions for Standing Commissions and Commissioner Handbook a. Adopted Resolution No. 3819-23 of the Town Council of the Town of Windsor Rescinding Resolution No. 2656-10 and amending the established Parks and Recreation Commission Roles.
b. Adopted Resolution No. 3820-23of the Town Council of the Town of Windsor Rescinding Resolution No. 3764-22 and amending the established Public Art Advisory Commission Roles.
c. Adopted Resolution No. 3821-23 of the Town Council of the Town of Windsor Rescinding Resolution No. 3476-18 and amending the established Senior Citizen Advisory Commission Roles.
d. Accept amendments to the Commissioner Handbook. Clerk's Note: No action was taken on this request, sub item (d.).
10.10 Approve Phosphorus Offset Credit Agreement
Approved a phosphorus offset credit agreement by and between the City of Santa Rosa and the Town of Windsor.
11. PUBLIC HEARING - None.
12. REGULAR CALENDAR
12.1 Town Appointments to the Town's Standing Commissions Town Clerk Camacho-Werby reported on the item and acknowledged the assistance of visuals by Deputy Town Clerk Hageman.
Mayor Reynoza opened the public comment period.
The following member(s) of the public spoke on the item:
Angelica Nuñez
Kellie Gillingham
Tim Zahner
Patti Restaino
Larry McCabe
Mayor Reynoza closed the public comment period. No additional comments were forthcoming.
Council and staff discussion ensued.
Vice Mayor Salmon moved to adopt Resolution No. 3822-23 approving Mayoral appointment of members to serve on the Parks and Recreation Commission, Planning Commission, Public Art Advisory Commission, and Senior Citizen Advisory Commission pursuant to California Government Code Section 40605. Councilmember Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
12.2 Public Review of Draft Public Health & Safety Element Community Development Director Streeter provided an overview and introduced Eli Krispi, Senior Associate with Placeworks who presented the item.
Mayor Reynoza opened the public comment period. Mayor Reynoza closed the public comment period. No comments were forthcoming.
Council and staff discussion ensued
Council provided feedback to staff regarding the draft Public Health & Safety Element.
13. MAYOR'S & COUNCILMEMBERS' REPORTS
13.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, local resources, and reports from meetings attended.
13.2 Councilmember Requests for Future Council Agenda Items Vice Mayor Salmon requested a future workshop to discuss transportation in town. oint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minute nesday, January 17, 202
14. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 7:20 p.m., to the next regular meeting of the Town Council scheduled for February 1, 2023, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Town Clerk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Tuesday, January 17, 2023