MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, March 1, 2023
Regular Session - 6:00 p.m.
Civic Center Council Chambers
291 Old Redwood Highway, Building 400
Windsor. CA 95492
1. CALL TO ORDER
Mayor Reyna see or gray ingo, he own and of Censore To sore Windsor Water District (District) at 6:00 p.m.
COUNCIL ROLL CALL
Present at roll call were Councilmembers Fudge, Potter, Wall, Vice Mayor Salmon, and Mayor Reynoza.
Mayor Reynoza introduced Honorary Youth Mayor Eliyana Nicole Reynoza.
3. PLEDGE OF ALLEGIANCE
Mayor Reynoza led the Pledge of Allegiance.
4. CHANGES TO THE AGENDA
Town Manager Davis requested Regular Item No. 12.1 (Purchase of Automated License Plate Recognition) be heard following the Consent Calendar.
Council unanimously approved the request.
5. PRESENTATION(S)/PROCLAMATION(S)
5.1 A Presentation of a Town Council Certificate of Appreciation to Honorary Youth Mayor Eliyana Nicole Reynoza
Mayor Reynoza read and presented a Certificate of Appreciation to Honorary Youth Mayor Eliyana Nicole Reynoza.
5.2 A Proclamation Proclaiming March 2023 as Red Cross Month Councilmember Potter read and presented a proclamation to Vincent Dieter, longtime Sonoma County Red Cross Volunteer, and Miriam Tcheng, Member of the Red Cross Board of Directors for the North Bay Chapter of the American Red Cross of California, proclaiming March 2023 as Red Cross Month.
5.3 An Overview of the Transportation Capital Improvement Plan Deputy Director of Engineering Jaeger and Senior Civil Engineer Perez presented an overview of the Transportation Capital Improvement Plan.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, March 1, 2023
6. ANNOUNCEMENTS
a. Upcoming Town Events
Councilmembers announced various upcoming Town events.
TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to Council.
CONFLICT OF INTEREST DECLARATION
None.
9. PUBLIC COMMENT
None.
10. CONSENT CALENDAR
Vice Mayor Salmon moved to adopt the following Consent Calendar items. Councilmember Potter seconded the motion. The motion to adopt all items passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
10.1 Approval of Minutes
Approved the regular Town Council meeting minutes of February 15, 2023, and the special Town Council meeting minutes of February 18, 2023.
10.2 Windsor Landscaping and Lighting Assessment Districts - Preparation of Annual Engineer's Reports and Approval of Professional Services Agreement for Assessment Engineering Services not to exceed $55,894
a. Adopted Resolution No. 3829-23 appointing the Engineer of Work and directing preparation and filing of the Annual Engineer's Report for the Windsor Landscaping and Lighting Special Assessment District (LLAD-1) for Fiscal Year (FY) 2023-24, pursuant to the Landscaping and Lighting Act of 1972.
b. Adopted Resolution No. 3830-23 appointing the Engineer of Work and directing preparation and filing of the Annual Engineer's Report for the Windsor Landscaping and Lighting Assessment District No. 2 (LLAD-2) for FY 2023-24, pursuant to the Landscaping and Lighting Act of 1972.
c. Adopted Resolution No. 3831-23 appointing the Engineer of Work and directing preparation and filing of the Engineer's Report for the Windsor 1982 Act Benefit Assessment District (82-AAD) for FY 2023-24, pursuant to the Benefit Assessment Act of 1982.
d. Approved a Professional Services Agreement with Coastland Civil Engineering to provide FY 2023-24 Assessment Engineering Services for the Windsor Landscaping and Lighting Special Assessment District LLAD-1, LLAD-2, and Windsor 1982 Act Benefit Assessment District (82-AAD) and authorized the Town Manager to execute the agreement in an amount not to exceed $55,894.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, March 1, 2023
10.3 Approve a Major Construction Agreement with Automation Group, Inc., for Aeration Basin PLC, and Controls System Upgrade
Approved a Major Construction Agreement with Automation Group, Inc., for Aeration Basin Programmable Logic Controller (PLC) and engineering/operational control upgrades in an amount not to exceed $85,000 and authorized the Town Manager to execute said agreement and approved contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
10.4 Master Professional Services Agreement with Brunsing Associates, Inc.
Approved Amendment No. 1 to Task Order No. 1 with Brunsing Associates, Inc., for an additional amount not to exceed $120,000 for Fiscal Year 2022-23 and $240,000 for one (1) optional one-year amendment and authorized the Town Manager to execute Amendment No. 1 on behalf of the Town.
10.5 DMR Builders Inc., Major Construction Agreement Amendment a. Approved Amendment No. 1 to the Major Construction Agreement with DMR Builders Inc., to increase the not to exceed amount by $25,000 to a total of $675,000 and authorized the Town Manager to execute the amendment and subsequent change orders on behalf of the Town.
b. Adopted Resolution No. 3832-23 amending the Measure M - Parks Fiscal Year 2022- 23 budget in the not-to-exceed amount of $25,000.
10.6 Authorized Positions and Salary Schedule Update
Adopted Resolution No. 3833-23 ratifying the list of authorized positions and salary schedules, establishing a new position, abolishing previously adopted salary schedules, and authorizing the Town Manager to draft and implement new and revised job descriptions, as applicable.
10.7 Change Order to the Professional Services Agreement with Rincon Consultants, Inc., for Environmental Review Services for the Estates at Ross Ranch Project Approved Change Order 2 to Task Order No. 5 of the Professional Services Agreement with Rincon Consultants, Inc., in the amount of $2,500 to prepare the environmental review documents necessary for the Estates at Ross Ranch Project and authorized the Town Manager to execute said agreement on behalf of the Town.
Clerk's note: the following item was heard at this time.
12. REGULAR CALENDAR
12.1 Purchase of Automated License Plate Recognition
Police Chief Raasch introduced Hector Soliman-Valdez, Senior Customer Success manager with Flock, and reported on the item.
Mayor Reynoza opened the public comment period. Mayor Reynoza closed public comment.
No comments were forthcoming.
Council and staff discussion ensued.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, March 1, 2023
Councilmember Potter moved to approve the purchase of Automated License Plate Readers and erect at strategically selected intersections in the Town of Windsor. Councilmember Fudge seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: COUNCILMEMBER WALL
ABSTAIN: NONE
ABSENT: NONE
11. PUBLIC HEARING
11.1 Short-Term Rentals
Community Development Director Streeter reported on the item.
Mayor Reynoza opened the public hearing.
The following members) of the public spoke on the item:
Bill Williams
Margaret Campbell
George O'Dare
Kim Hortner
Adam Weckworth
Ted Aanestad
Ed Turner
Melissa Imhaus
Rick Martinez
Patrick Peterson
Michael Ferl
Cynthia Hermosillo
Joe Gettler
Leah Lukes
Tara Harper
Speaker stated they were speaking on behalf of Barry Adams Jennifer Anderson
Gerry Feipastor
Laura Lee Mayhew
Alysia Landers
Dan Gudino
Marisol Andrade-Leyba
Betsy Mallace
Speaker's name not provided
Alec Giddings
Gary Lantz
John Leyba
Larry Gettler
Lisa Renee Trumbly
Barbara Mills
Charles, via Zoom
Carl Rashad Jaegar, via Zoom
Lauren Requarth, via Zoom
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, March 1, 2023
Brandi R., via Zoom
Daniel Gill, via Zoom
Jaime Hanson, via Zoom
Mayor Reynoza closed the public hearing. No additional comments were forthcoming.
Clerk's note: written correspondence was received for this item.
Council and staff discussion ensued
By unanimous decision, Council tabled the item.
12. REGULAR CALENDAR
12.1 Purchase of Automated License Plate Recognition
This item was heard following the Consent Calendar.
Clerk's note: Mayor Reynoza recessed the meeting at 9:10 p.m. Mayor Reynoza reconvened the meeting at 9:15 p.m.
13. MAYOR'S & COUNCILMEMBERS' REPORTS
13.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, local resources, and reports from meetings attended.
13.2 Councilmember Requests for Future Council Agenda Items None.
14. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 9:26 p.m. to the next meeting of the Town Council, a regular meeting scheduled for March 15, 2023, at 6:00 p.m., in the Civic Center Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Irene Camacho-Werby, CMC
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, March 1, 2023