A G E N D A
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, March 15, 2023
Regular Session - 06:00 p.m.
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
(For further information please call Town Hall: (707) 838-1000) Archived Meetings Note:
The general meeting information regarding accessibility for the meeting, access to participate in the meetings, and providing public comments were provided on the original agenda and are not displayed upon archiving. If you would like a copy of what was originally displayed for access for Town meetings, please contact the Town Clerk's Office at [email protected]
.
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town’s website at www.townofwindsor.com
, or by email upon request.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CHANGES TO THE AGENDA
5. PRESENTATION(S)/PROCLAMATION(S)
5.1 A Proclamation Proclaiming March 14, 2023, as Equal Pay Day
5.1 A Proclamation Proclaiming March 14, 2023, as Equal Pay Day
5.2 A Proclamation Proclaiming March 19-25, 2023, as National Surveyor’s Week
5.2 A Proclamation Proclaiming March 19-25, 2023, as National Surveyor’s Week
5.3 A Proclamation Proclaiming March 31, 2023, as Cesar Chavez Day
5.3 A Proclamation Proclaiming March 31, 2023, as Cesar Chavez Day
6. ANNOUNCEMENTS
a.
Upcoming Town Events
6.a Upcoming Town Events
7. TOWN MANAGER’S REPORT
8. CONFLICT OF INTEREST DECLARATION
9. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
10. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
10.1 Approval of Minutes
Approve the regular Town Council meeting minutes of March 1, 2023.
10.1 Approval of Minutes
10.2 Approve Check Register No. 605
Approve check numbers 95015 through and including 95217 and 24794 through and including 24835 (payroll).
10.2 Approve Check Register No. 605
10.3 Application for Affordable Housing and Sustainable Communities Grant a.
Adopt a resolution supporting the Town’s submittal of an Affordable Housing and Sustainable Communities (AHSC) Grant Application to the California Housing Department of Housing and Community Development (HCD). b.
If the AHSC Grant application is approved by HCD, authorize the Town Engineer to execute all documents deemed necessary or appropriate to participate in the AHSC Grant Program. c.
Authorize the Town Manager to execute an agreement with Sonoma County Transit, a participant in the grant application, to execute all documents required between the Town of Windsor and Sonoma County Transit.
10.3 Application for Affordable Housing and Sustainable Communities Grant
10.4 Authorizing Grant Applications for Well Projects Critical for Drought Resiliency Adopt a resolution authorizing the submission of a grant application to the United States Department of the Interior, Bureau of Reclamation, for the 2023 WaterSMART Water Recycling and Desalination Planning Grant Program and authorizing the Town of Windsor Public Works Director to execute a grant agreement.
10.4 Authorizing Grant Applications for Well Projects Critical for Drought Resiliency
10.5 Approve a Professional Services Agreement with Brelje & Race Consulting Engineers Approve a Professional Services Agreement with Brelje & Race Consulting Engineers to complete an Engineering Evaluation of Recycled Water and Wastewater Storage Ponds and Discharge Outfall and authorize the Town Manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town, not to exceed $308,000.
10.5 Approve a Professional Services Agreement with Brelje & Race Consulting Engineers
10.6 Approve Construction Change Order for the 2022 Pavement Preservation Project a.
Adopt a resolution amending the approved Fiscal Year 2022-23 budget in the amount of $85,500 for the 2022 Pavement Preservation Project. b.
Approve a Construction Change Order in an amount not to exceed $93,600 to the Major Construction Agreement with Doolittle Construction, LLC. for the 2022 Pavement Preservation Project and authorize the Town Manager to execute said Construction Change Order and any other Construction Change Orders up to the authorized project budget on behalf of the Town. c.
Approve a contract amendment in an amount not to exceed $10,000 to the Professional Services Agreement with Green Valley Consulting Engineers for the 2022 Pavement Preservation Project and authorize the Town Manager to execute said contract amendment and any other contract amendments up to the authorized project budget on behalf of the Town.
10.6 Approve Construction Change Order for the 2022 Pavement Preservation Project
10.7 Approve Purchase of an All-Electric Fleet Truck
a.
Adopt a resolution amending the Capital Replacement Funds Fiscal Year 2022-23 budget in the not-to-exceed amount of $107,000. b.
Authorize the Town Manager to purchase one Ford Lightning F-150 for use in the Parks and Facilities Maintenance Division of the Parks and Recreation Department at a cost not to exceed $107,600.
10.7 Approve Purchase of an All-Electric Fleet Truck
10.8 Treasurer’s Quarterly Investment Report
Receive the Treasurer’s Quarterly Investment Report for the quarters ended December 31, 2022.
10.8 Treasurer’s Quarterly Investment Report
11. PUBLIC HEARING
Public Hearing items will begin at the time shown, or as close thereafter as possible, to allow for completion of the item.
11.1 Parklet Pilot Program Ordinance
a.
Introduce and hold the first reading by title only, an ordinance amending the Town of Windsor Zoning Ordinance to add Section 27.34.220 “Parklets”, which prescribes regulations and design standards for outdooring dining areas in the public right of way. b.
By motion, extend the Temporary Outdoor Dining and Commerce Program by 45 days, expiring May 15, 2023.
11.1 Parklet Pilot Program Ordinance
11.1 Parklet Correspondence (Distributed 2023-03-13)
11.1 Parklet PowerPoint (Distributed 2023-03-13)
11.1 Parklet Correspondence (Distributed 2023-03-15)
11.1 Attachment 2 - Parklet Guide - Formatting Updates (Distributed 2023-03-15)
12. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
12.1 Adoption of 2023 Strategic Plan, Goals and Strategies a.
Receive a presentation outlining the 2023 Strategic Plan, Goals and Strategies. b.
Approve a resolution adopting the 2023 Strategic Plan, Goals and Strategies.
12.1 Adoption of 2023 Strategic Plan, Goals and Strategies
12.1 Strategic Plan PowerPoint (Distributed 2023-03-15)
13. MAYOR’S & COUNCILMEMBERS’ REPORTS
13.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
13.2 Councilmember Requests for Future Council Agenda Items
14. ADJOURNMENT
The next meeting of the Town Council is a regular meeting scheduled for April 5, 2023, at 6:00 p.m., in the Civic Center Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.