MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, March 15, 2023
Regular Session - 6:00 p.m.
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency), and the Board of Directors of the Town of Windsor Water District (District) at 6:00 p.m.
COUNCIL ROLL CALL
Present at roll call were Councilmembers Fudge, Potter, Wall, Vice Mayor Salmon, and Mayor Reynoza.
PLEDGE OF ALLEGIANCE
Councilmember Potter led the Pledge of Allegiance.
4. CHANGES TO THE AGENDA
Vice Mayor Salmon requested to pull Consent Calendar Item Nos. 10.6 (Approve Construction Change Order for the 2022 Pavement Preservation Project) and 10.7 (Approve Purchase of an All-Electric Fleet Truck).
5. PRESENTATION(S)/PROCLAMATION(S)
5.1 A Proclamation Proclaiming March 14, 2023, as Equal Pay Day Councilmember Fudge read the proclamation. No one was present to accept this proclamation.
5.2 A Proclamation Proclaiming March 19-25, 2023, as National Surveyor's Week Councilmember Potter read and presented a proclamation to Mike Jones and Bruce Johnson, Professional Land Surveyor Members of the Sonoma County Chapter of the California Land Surveyors Association, proclaiming March 19-25, 2023, as National Surveyor's Week.
5.3 A Proclamation Proclaiming March 31, 2023, as Cesar Chavez Day Vice Mayor Salmon read the proclamation. No one was present to accept this proclamation.
ANNOUNCEMENTS
a. Upcoming Town Events
Councilmembers announced various upcoming Town events.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, March 15, 2023
TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to Council.
8. CONFLICT OF INTEREST DECLARATION
None.
9. PUBLIC COMMENT
Brian Ling, President of Windsor Rotary Club, announced the Club's 35-year anniversary celebration next Saturday, March 25, 2023.
Beth Henry, Executive Director of the Windsor Chamber of Commerce, announced the upcoming Spring Fling Wine Walk Fundraising Event on April 13, 2023, sponsored by the Windsor Chamber of Commerce.
10. CONSENT CALENDAR
Councilmember Potter moved to adopt the following Consent Calendar items, except for Item Nos. 10.6 and 10.7, as they were heard immediately after the Consent Calendar. Vice Mayor Salmon seconded the motion. The motion to adopt the following Consent Calendar items passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
10.1 Approval of Minutes
Approved the regular Town Council meeting minutes of March 1, 2023.
10.2 Approve Check Register No. 605
Approved check numbers 95015 through and including 95217 and 24794 through and including 24835 (payroll).
10.3 Application for Affordable Housing and Sustainable Communities Grant a. Adopted Resolution No. 3834-23 supporting the Town's submittal of an Affordable Housing and Sustainable Communities (AHSC) Grant Application to the California Housing Department of Housing and Community Development (HCD). b. If the AHSC Grant application is approved by HCD, authorized the Town Engineer to execute all documents deemed necessary or appropriate to participate in the AHSC Grant Program.
C. Authorized the Town Manager to execute an agreement with Sonoma County Transit, a participant in the grant application, to execute all documents required between the Town of Windsor and Sonoma County Transit.
10.4 Authorizing Grant Applications for Well Projects Critical for Drought Resiliency Adopted Resolution No. 3835-23 authorizing the submission of a grant application to the United States Department of the Interior, Bureau of Reclamation, for the 2023 WaterSMART Water Recycling and Desalination Planning Grant Program and authorizing the Town of Windsor Public Works Director to execute a grant agreement.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, March 15, 2023
10.5 Approve a Professional Services Agreement with Brelje & Race Consulting Engineers
Approved a Professional Services Agreement with Brelje & Race Consulting Engineers to complete an Engineering Evaluation of Recycled Water and Wastewater Storage Ponds and Discharge Outfall and authorized the Town Manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town, not to exceed $308,000.
10.6 Approve Construction Change Order for the 2022 Pavement Preservation Project This item was pulled from the Consent Calendar with action taken separately.
10.7 Approve Purchase of an All-Electric Fleet Truck
This item was pulled from the Consent Calendar with action taken separately.
10.8 Treasurer's Quarterly Investment Report
Received the Treasurer's Quarterly Investment Report for the quarters ended December 31,2022.
Clerk's Note: The following Consent Calendar items were heard at this time.
10.6 Approve Construction Change Order for the 2022 Pavement Preservation Project Vice Mayor Salmon explained why he requested the item be pulled.
Senior Civil Engineer Perez reported on the item.
Mayor Reynoza opened the public comment period. No comments were forthcoming.
Council and staff discussion ensued.
Councilmember Fudge moved to:
a. Adopt Resolution No. 3836-23 amending the approved Fiscal Year 2022-23 budget in the amount of $85,500 for the 2022 Pavement Preservation Project. b. Approve a Construction Change Order in an amount not to exceed $93,600 to the Major Construction Agreement with Doolittle Construction, LLC. for the 2022 Pavement Preservation Project and authorized the Town Manager to execute said Construction Change Order and any other Construction Change Orders up to the authorized project budget on behalf of the Town.
c. Approve a contract amendment in an amount not to exceed $10,000 to the Professional Services Agreement with Green Valley Consulting Engineers for the 2022 Pavement Preservation Project and authorized the Town Manager to execute said contract amendment and any other contract amendments up to the authorized project budget on behalf of the Town.
Councilmember Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER, WALL,
AND MAYOR REYNOZA
NOES: VICE MAYOR SALMON
ABSTAIN: NONE
ABSENT: NONE
10.7 Approve Purchase of an All-Electric Fleet Truck
Vice Mayor Salmon explained why he requested the item be pulled.
Acting Parks and Facilities Superintendent Johnson and Parks and Recreation Director Lemen reported on the item.
Mayor Reynoza opened the public comment period. No comments were forthcoming.
Council and staff discussion ensued
Councilmember Fudge moved to:
a. Adopt Resolution No. 3837-23 amending the Capital Replacement Funds Fiscal Year 2022-23 budget in the not-to-exceed amount of $107,600. b. Authorize the Town Manager to purchase one Ford Lightning F-150 for use in the Parks and Facilities Maintenance Division of the Parks and Recreation Department.
Councilmember Potter seconded the motion. The motion failed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE AND POTTER
NOES: COUNCILMEMBER WALL, VICE MAYOR SALMON,
AND MAYOR REYNOZA
ABSTAIN: NONE
ABSENT: NONE
11. PUBLIC HEARING
11.1 Parklet Pilot Program Ordinance
Planner I Locke reported on the item.
Mayor Reynoza opened the public hearing.
The following member(s) of the public spoke on the item:
Larry Laba
Richard Bellomo, Something Special
Beth Henry, Executive Director of the Windsor Chamber of Commerce JC Adams, KIN Restaurant
James (last name inaudible), Flagship Taproom
Matt Inlow, Flapship Taproom
Tanya Chavez, Town Green Village Association
Mayor Reynoza closed the public hearing. No other comments were forthcoming.
Council and staff discussion ensued.
Councilmember Potter introduced and held the first reading, as amended, by title only, an ordinance amending the Town of Windsor Zoning Ordinance to add Section 27.34.220 "Parklets". , which prescribes regulations and design standards for outdooring dining areas in the public right of way. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Vednesday. March 15, 2023
AYES: COUNCILMEMBERS FUDGE, POTTER, WALL
AND VICE MAYOR SALMON
NOES: MAYOR REYNOZA
ABSTAIN: NONE
ABSENT: NONE
Councilmember Potter moved to extend the Temporary Outdoor Dining and Commerce Program by 45 days, expiring May 15, 2023. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
12. REGULAR CALENDAR
12.1 Adoption of 2023 Strategic Plan, Goals and Strategies Administrative Services Director Peterson introduced the item and Nancy Hetrick, Managing Director with Baker Tilly, who reported on the item.
Mayor Reynoza called for a recess at 8:18 p.m., and recused herself from the meeting.
Vice Mayor Salmon reconvened the meeting at 8:26 p.m., with the following members present, Councilmembers Potter and Wall, and Vice Mayor Salmon.
Councilmember Fudge arrived at 8:28 p.m.
Vice Mayor Salmon opened the public comment period. No comments were forthcoming.
Council and staff discussion ensued.
Councilmember Potter moved to adopt Resolution No. 3838-23, as amended, adopting the 2023 Strategic Plan, Goals, and Strategies. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER, WALL
AND VICE MAYOR SALMON
NOES: NONE
ABSTAIN: NONE
ABSENT: MAYOR REYNOZA
13. MAYOR'S & COUNCILMEMBERS' REPORTS
13.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, local resources, and reports from meetings attended.
13.2 Councilmember Requests for Future Council Agenda Items Councilmember Potter requested the discussion of timed parking Downtown. Council supported the request.
Councilmember Wall requested a broader discussion with regard to parking. Vice Mayor Salmon suggested this topic may come forward at a future workshop.
14. ADJOURNMENT
Vice Mayor Salmon adjourned the meeting in memory of John Vicini of Vicini Vineyards and Trecini Winery, at 8:47 p.m., to the next meeting of the Town Council is a regular meeting scheduled for April 5, 2023, at 6:00 p.m., in the Civic Center Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor. 'ene Camacho-Werby, CMC
Kown Clerk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, March 15, 2023