Accessing Town Meetings
In compliance with the Americans with Disabilities Act, if you need special assistance to attend or participate in a Town Council meeting, please contact the Town Clerk's office at [email protected]
. Notification at least 48 hours prior to the meeting will assist Town staff in ensuring reasonable accommodations are made to provide accessibility to the meeting.
As a public service to the community, Town Council meetings are held in-person, virtually via Zoom, at https://townofwindsor.com.zoom.us/j/89338659973
or by dialing 877-853-5247 and entering Zoom Webinar ID: 893 3865 9973, are televised on Comcast Cable Channel 27, on AT&T U-verse Channel 99 and live webcasted at http://townofwindsor.com/721/Agendas-Minutes-Videos
.
Effective March 1, 2023, if a technical issue arises with Zoom or the phone dial-in option, the Town Council meeting will continue unless a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449. Alternative viewing options are listed above.
Town Council Agenda staff reports are now available on the Town's website ( www.townofwindsor.com
). If an Agenda item has not been highlighted, no written report is available. (Please note that some of these reports may be large documents requiring a long loading time.) The agenda and staff reports will be available for public review at the Civic Center, 9291 Old Redwood Highway, Building 400, at least 24 hours in advance of the meeting.
Documents related to Open Session Agendas
If members of the public would like to provide public comment prior to the meeting, please submit them via email to the Council by 12:00 p.m., on the day of the meeting:
[email protected]
.
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town's website at www.townofwindsor.com
, or by email upon request.
These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CHANGES TO THE AGENDA
5. PRESENTATION(S)/PROCLAMATION(S)
5.1 A Town Council Certificate of Appreciation to Tina Castelli for 10 years of Service on the Parks and Recreation Foundation Board of Directors
5.1 Certificate of Appreciation - Tina Castelli
5.2 A Proclamation Proclaiming April 2023 as Sexual Assault Awareness Month
5.2 A Proclamation Proclaiming April 2023 as Sexual Assault Awareness Month
5.3 A Proclamation Proclaiming April 2023 as Donate Life Month
5.3 A Proclamation Proclaiming April 2023 as Donate Life Month
5.4 A Proclamation Proclaiming April 2023 as Fair Housing Month
5.4 A Proclamation Proclaiming April 2023 as Fair Housing Month
5.5 A Proclamation Proclaiming April 1-7, 2023, as the Week of the Young Child
5.5 A Proclamation Proclaiming April 1-7, 2023 as the Week of the Young Child
6. ANNOUNCEMENTS
6.1 Upcoming Town Events
6.1 Upcoming Town Events
7. TOWN MANAGER'S REPORT
8. CONFLICT OF INTEREST DECLARATION
9. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed
on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
10. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
10.1 Approval of Minutes
Approve the regular Town Council meeting minutes of March 15, 2023.
10.1 Approval of Minutes
10.2 Approve a Major Construction Agreement for the Brooks Rd S at Natalie Drive Crosswalk Project Approve the plans and specifications and award the construction contract to WestPac Construction in the amount of $369,708 for construction of the Brooks Rd S at Natalie Drive Crosswalk Enhancement Project and authorize the Town Manager to execute said construction contract and any required construction change orders up to the authorized project budget on behalf of the Town.
Approve a Professional Services Agreement with Green Valley Consulting Engineers for Construction Management services for the Brooks Rd S at Natalie Drive Crosswalk Enhancement Project in an amount not to exceed $105,000 and authorize the Town Manager to execute said agreement on behalf of the Town and any contract amendments up to 10 percent of the original contract amount.
Adopt a resolution amending the Approved Fiscal Year 2022-23 Budget in the amount of $285,000 for the Brooks Road S at Natalie Drive Crosswalk Enhancement Project.
Agenda Report
1. Resolution - Budget Amendment
2. Major Construction Agreement with WestPac Construction
3. PSA with Green Valley Construction Engineers
4. Location Map
5. Bid Summary
6. Concept Plan - Brooks Rd S and Natalie Crosswalk
10.3 Approve Major Construction Agreement and Professional Services Agreement for the Michael A. Hall Park Detention Basin Project Approve the plans and specifications and award the construction contract to O.C. Jones & Sons, Inc. in the amount of $1,335,853.80 for construction of the Michael A. Hall Park Detention Basin Project and authorize the Town Manager to execute said construction contract and any required construction change orders up to the authorized project budget on behalf of the Town.
Agenda Report
1. Bid Summary Michael A Hall Park
2. Site Location Map
3. Major Construction Agreement with O.C. Jones & Sons, Inc.
10.3 2023.04.04 Memo to Council Hall Park Construction (Distributed 2023-04-05)
10.4 Supporting Appointments Made by the Sonoma County Mayors’ and Councilmembers’ Association Board of Directors and City Selection Committee Direct the Mayor or their alternate to support appointments that will be made by the Sonoma County Mayors’ and Councilmembers’ Association’s Board of Directors and City Selection Committee at its April 20, 2023, special meeting, based on the letters of interest submitted.
Agenda Report
1. Letters of Interest
10.5 Authorize the Mayor to Sign a Letter from Council in Opposition of Senate Bill 423 (Weiner) Land Use Authorize the Mayor to sign a letter from Council in opposition of Senate Bill (SB) 423 (Weiner) Land Use: streamlined housing approvals: multifamily housing developments, to the State Legislature.
Agenda Report
1. Senate Bill 423 Text
2. Request from Cal Cities to Oppose SB 423
3. Letter from Town Opposing SB 423
10.5 Correction to Town Letter (Distributed 2023-04-05)
11. PUBLIC HEARING
Public Hearing items will begin at the time shown, or as close thereafter as possible, to allow for completion of the item.
11.1 2022 Annual Housing Element Progress Report
Hold a public hearing and receive a report on the 2022 Annual Housing Element Progress Report which must be submitted to the California Department of Housing and Community Development and the Governor's Office of Planning and Research (OPR) annually.
Agenda Report
1. 2022 Housing Element Annual Progress
2. 2040 General Plan Housing Element Implementation Measures
11.1 PowerPoint - Housing Element Report (Distributed 2023-04-05)
11.2 19-08 Estates at Ross Ranch
Hold a public hearing to:
Adopt a resolution certifying a Supplemental Environmental Impact Report, Mitigation Monitoring and Reporting Program, and Statement of Overriding Considerations for the Estates at Ross Ranch Residential Subdivision.
Adopt a resolution approving a Tentative Subdivision Map to subdivide a 17.18+/- acre parcel located at 1295 Jensen Lane and a reduction of the required Agricultural Buffer; and a reservation of 31 residential growth control allocations for the Estates at Ross Ranch Project.
Agenda Report
1. Resolution
1. Exhibit A: Final Supplemental Environmental Impact Report
1. Exhibit B: MMRP
1. Exhibit C: Findings and Statements of Overriding Considerations
1. Exhibit D: Planning Commission Resolution 733-23
2. Resolution
2. Exhibit A: Project Description
2. Exhibit B: Proposed Tentative Map
2. Exhibit C: Landscape Plan
2. Exhibit D: Arborist Report
2. Exhibit E: Biological Assessment
2. Exhibit F: Planning Commission Resolution 734-23
3. Revised Tentative Map Received
11.2 Correspondence Regarding Ross Ranch (Distributed 2023-04-03)
11.2 Ross Ranch Tentative Map and Landscape Plan Package dated 3-22-2023 (Distributed 2023-04-05)
11.2 Correspondence - Ross Ranch (Distributed 2023-04-05)
11.2 PowerPoint - Estates at Ross Ranch (Distributed 2023-04-05)
11.2 Correspondence - Ross Ranch (Distributed 2023-04-05)
12. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
12.1 Acceptance of the Technology Master Plan
Receive a presentation outlining the 2023 Strategic Plan, Goals and Strategies.
By motion, accept the Technology Master Plan.
Agenda Report
1. Technology Master Plan
2. 2023 Strategic Plan, Goals and Strategies
12.2 Vehicle Miles Traveled (VMT) Policy
Adopt a resolution adopting a Vehicle Miles Traveled Policy with significance thresholds and screening criteria for environmental review pursuant to the California Environmental Quality Act.
Agenda Report
1. Resolution with Exhibit
2. July 20, 2022, VMT Agenda Report
3. Planning Commission Resolution No. 710-22
4. Draft VMT Policy
5. Correspondence from Natalie Balfour, including memo by SCS Engineers, dated November 3, 2022
12.2 PowerPoint - VMT (Distributed 2023-04-05)
12.2 Correspondence (Distributed 2023-04-05)
12.3 ArtSurround – Downtown Photo Gallery
By motion, approve the temporary installation of the Downtown Photo Gallery.
Agenda Report
1. Figure 1 and 2
2. Downtown Photo Gallery Images
12.3 PowerPoint (Distributed 2023-04-05)
13. MAYOR'S & COUNCILMEMBERS' REPORTS
13.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
13.2 Councilmember Requests for Future Council Agenda Items
14. ANNOUNCEMENT OF CLOSED SESSION TOPIC(S)/ADJOURNMENT TO CLOSED SESSION
14.1 COUNCIL ROLL CALL
14.2 PUBLIC COMMENT
(only comments or statements concerning the agenda item listed below is allowed.)
14.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(4) (one case):
Potential Litigation Related to National Opiate Litigation (U.S.D.C. Eastern District of California, Case No. 218-cv-001135 and U.S.D.C., Northern District of Ohio, MDL No. 2804, Case No. 17-MD-2804. )
15. REPORT OUT OF CLOSED SESSION
16. ADJOURNMENT
The next regular meeting of the Town Council is scheduled for April 19, 2023, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Affidavit of Posting
The Town Clerk’s Office does hereby declare that, in accordance with California Government Code Section 54954.2(a), this agenda for the above stated meeting(s) was posted on March 30, 2023, before 6pm on the Town’s website and near the front entrances of: Town Hall, 9291 Old Redwood Highway, Windsor; and the Lakewood Village Shopping Center (Safeway) Community Bulletin Board, 9080 Brooks Road South, Windsor.