Accessing Town Meetings
In compliance with the Americans with Disabilities Act, if you need special assistance to attend or participate in a Town Council meeting, please contact the Town Clerk's office at [email protected]
. Notification at least 48 hours prior to the meeting will assist Town staff in ensuring reasonable accommodations are made to provide accessibility to the meeting.
As a public service to the community, Town Council meetings are held in-person, virtually via Zoom, at https://townofwindsor.zoom.us/j/89338659973
or by dialing 877-853-5247 and entering Zoom Webinar ID: 893 3865 9973, are televised on Comcast Cable Channel 27, on AT&T U-verse Channel 99 and live webcasted at http://townofwindsor.com/721/Agendas-Minutes-Videos
.
Effective March 1, 2023, if a technical issue arises with Zoom or the phone dial-in option, the Town Council meeting will continue unless a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449. Alternative viewing options are listed above.
Town Council Agenda staff reports are now available on the Town's website ( www.townofwindsor.com
). If an Agenda item has not been highlighted, no written report is available. (Please note that some of these reports may be large documents requiring a long loading time.) The agenda and staff reports will be available for public review at the Civic Center, 9291 Old Redwood Highway, Building 400, at least 24 hours in advance of the meeting.
Documents related to Open Session Agendas
If members of the public would like to provide public comment prior to the meeting, please submit them via email to the Council by 12:00 p.m., on the day of the meeting:
[email protected]
.
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town's website at www.townofwindsor.com
, or by email upon request.
These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CHANGES TO THE AGENDA
5. PRESENTATION(S)/PROCLAMATION(S)
5.1 A Proclamation Proclaiming May 21 through May 27, 2023, as National Public Works Week Proclamation
5.2 A Proclamation Proclaiming May 2023 as Mental Health Month Proclamation
5.3 A Presentation by Our Village Closet - A Non-profit Committed to Improving Outcomes and Building Resiliency for Youth and Caregivers Affected by Foster/Kinship Care in Sonoma County by Providing Relevant, Ongoing, No-cost Supplies and Support
5.3 PowerPoint (Distributed 2023-05-17)
6. ANNOUNCEMENTS
6.1 Upcoming Town Events
Upcoming Town Events
7. TOWN MANAGER'S REPORT
8. CONFLICT OF INTEREST DECLARATION
9. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed
on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
10. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
10.1 Approval of Minutes
Approve the regular Town Council meeting minutes of May 3, 2023.
Minutes
10.2 Approve Check Register No. 607
Approve check numbers 95445 through and including 95720 and 24890 through and including 24932 (payroll).
Agenda Report
10.3 Memorandum of Understanding for Purchase of Pedestrian Easement Adopt a resolution authorizing the Town Manager to execute a Memorandum of Understanding (MOU) for the purchase of a pedestrian easement on Chevron’s property located at 9120 and 9200 Old Redwood Highway for $182,061 from Sydriel LP.
Agenda Report
1. Resolution
2. Draft Memorandum of Understanding
3. MOU Exhibits - Legal Descriptions
4. Appraisal
10.4 Second Reading of the Parklet Pilot Program Ordinance Hold a second reading, by title only, and adopt an ordinance amending the Town of Windsor Zoning Ordinance to add Section 27.34.220 “Parklets”, which prescribes regulations and design standards for outdoor dining areas in the public right of way.
Agenda Report
1. Ordinance
10.4 Parklet Correspondence (Distributed 2023-05-16)
10.4 Parklet Correspondence (Distributed 2023-05-17)
10.5 Sonoma County Resource Recovery, LLC
Adopt a resolution approving Amendment No. 7 to the Collection Service Agreement with Sonoma County Resource Recovery, LLC, for the annual adjustment to maximum compensation and rates and amended Agreement language and authorizing the Town Manager to execute the Amendment.
Agenda Report
1. Exhibit A - Rate Comparison of Current & Proposed Rates
2. Resolution and Amendment No. 7
3. SCRR letter dated January 23, 2023
4. SCRR letter dated March 1, 2023
5. Town of Windsor letter dated March 1, 2023
6. Republic Services letter dated March 9, 2023
7. R3 Consulting Group, Inc letter dated April 21, 2023
10.6 Amendment 2 to Task Order 3 of the Master Professional Services Agreement with PlaceWorks for the Hembree Lane Oaks Project Initial Study/Mitigated Negative Declaration Approve Amendment 2 to Task Order 3 of the Master Professional Services Agreement with PlaceWorks for the Hembree Lane Oaks Project Initial Study/Mitigated Negative Declaration, for a budget augmentation not to exceed $2,470.50.
Agenda Report
1. PlaceWorks Amendment 2 to Task Order 3
10.7 Authorize the Submittal of a List of Projects for Fiscal Year 2023-24 Funded by Senate Bill 1 Adopt a resolution authorizing the submittal of a list of projects for Fiscal Year 2023-24 funded by Senate Bill 1: the Road Repair and Accountability Act of 2017.
Agenda Report
1. Resolution with Senate Bill 1 Project List
10.8 Amendment No. 2 to Professional Services Agreement with the Law Offices of Robert A. Smith for Code Enforcement Services Approve Amendment No. 2 to Professional Services Agreement with the Law Offices of Robert A. Smith (the Consultant) for Code Enforcement Services for a total not-to-exceed amount of $120,000 and authorize the Town Manager to execute said agreement on behalf of the Town.
Agenda Report
1. Amendment 2 to PSA with Law Offices of Robert A. Smith
2. Law Offices Robert A Smith PSA Code Enforcement Services
3. Amendment 1 to PSA with Law Offices of Robert A. Smith
10.9 Amendment No. 5 to Professional Services Agreement with Craig D. Williams, Access Compliance Consultant Approve Amendment No. 5 to Professional Services Agreement with Craig D. Williams (the Consultant) for access compliance consulting to increase the not-to-exceed amount by $50,000 and extend the term of the agreement to June 30, 2024, and authorize the Town Manager to execute said agreement on behalf of the Town.
Agenda Report
1. Amendment 5 to Craig D Williams PSA Budget and Term
2. PSA Craig D. Williams - Access Compliance Consultant 19-07-15
3. Amendment 1 to Craig D Williams PSA
4. Amendment 2 to Craig D Williams PSA
5. Amendment 3 to Craig D Williams PSA
6. Amendment 4 to Craig D Williams PSA
10.10 Youth Parks and Recreation Commissioner Appointments Approve Isabella Gorenec and Nico Riley-Turner as the 2023-2024 Youth Commissioner appointments made by Windsor High School to the Parks and Recreation Commission.
Agenda Report
10.11 Exploratory Well Boring Drilling Services Agreement Approve a Major Construction Services Agreement with Weeks Drilling and Pump Company for Municipal Water Supply Well Feasibility Exploratory Borings in an amount not to exceed $603,463 and authorize the Town Manager to execute said agreement and approve any required construction change orders up to the authorized project budget contingency of 20%, on behalf of the Town.
Adopt a resolution amending the Approved Fiscal Year CIP 2022-23 Budget by an increase of $585,000 for the Municipal Water Supply Well Feasibility Exploratory Borings Project.
Agenda Report
1. Resolution - Budget Amendment - Well Feasibility Drilling
2. Agreement - Weeks Drilling & Pump Co.
3. Location Maps
4. Bid Summary
10.12 Windsor Police Department Service Plan for Fiscal Year 2023-2024 Approve the Fiscal Year 2023-2024 Windsor Police Department Service Plan.
Agenda Report
1. Police Service Plan with Exhibits A, B and C
10.13 Authorized Positions and Salary Schedule Update
Adopt a resolution ratifying the list of authorized positions and salary schedules, establishing a new position, abolishing previously adopted salary schedules, and authorizing the Town Manager to draft and implement new and revised job descriptions, as applicable.
Agenda Report
1. Resolution
Exhibit A - Position Authorization
Exhibit B - Non-exempt Salary Schedule
Exhibit C - Exempt Salary Schedule
10.14 Agreement with Granicus, LLC for Agenda, Minutes and Videos Management Services Approve a Professional Services Agreement with Granicus, LLC., for management services of Hardware and support for public meeting agendas, minutes and videos online for an amount not to exceed $101,442 and authorize the Town Manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
Agenda Report
1. Granicus Agreement
11. PUBLIC HEARING
Public Hearing items will begin at the time shown, or as close thereafter as possible, to allow for completion of the item.
11.1 Hembree Lane Oaks Residential Subdivision and Planned Development Adopt a resolution adopting a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Plan.
Introduce and hold first reading, by title only, an ordinance amending the zoning map to rezone the property located at 7842 Hembree Lane to Planned Development for the Hembree Oaks Subdivision Project.
Adopt a resolution approving a Tentative Parcel Map and Site Plan and Design Review.
Introduce and hold first reading, by title only, of an ordinance approving a Development Agreement for the Hembree Oaks Subdivision Project.
Agenda Report
1. Resolution A - MND and MMRP
Resolution A Exhibit A - Draft Initial Study/Mitigated Negative Declaration Resolution A Exhibit B - Final Initial Study/Mitigated Negative Declaration
2. Ordinance A - Rezone from SR to PD
Ordinance A Exhibit A - Planned Development Standards
Ordinance A Exhibit B - Tentative Map
Ordinance A Exhibit C - Architectural Plans
Ordinance A Exhibit D - Preliminary Landscape Plans
3. Resolution B - Tentative Subdivision Map and Site Plan and Design Review
4. Ordinance B - Development Agreement
Ordinance B Exhibit A - Development Agreement
5. Project Description
6. Color Site Plan
7. Color Street Scenes
8. On-Street Parking Exhibit
9. Planning Commission Staff Report
10. PC Resolution No. 737-23 - CEQA Recommendations
11. PC Resolution No. 738-23 - Entitlement Recommendations
12. Applicant Request to Eliminate Pathway
11.1 Resolution B Revised (Distributed 2023-05-17)
11.1 PowerPoint (Distributed 2023-05-17)
12. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
12.1 Discovering Windsor Through Art Program Recommendation Approve the Public Art Advisory Commission recommendations for the 2023 Discovering Windsor Through Art utility box painting program.
Agenda Report
1. Map of Painted Utility Boxes
2. Discovering Windsor Through Art Handbook
3. 2023 Recommended Artists
12.2 Parklet Supplemental Guidelines & Agreement
Adopt a resolution adopting the “Parklet Guidelines & Agreement” which establishes additional design standards and guidelines for parklets.
Agenda Report
1. Resolution
Exhibit A - Parklet Guidelines Draft
12.2 Parklet Guidelines Correspondence (Distributed 2023-05-16)
12.2 PowerPoint (Distributed 2023-05-17)
12.3 Approve a Professional Services Agreement with Black & Veatch Design Engineers for the Secondary Treatment System Upgrades Project Approve a Professional Services Agreement with Black & Veatch Engineers for Engineering Services for the Secondary Treatment System Upgrades Project in an amount not to exceed $3,973,360 and authorize the Town Manager to execute said agreement and amendments up to the authorized budget amount on behalf of the Town.
Agenda Report
1. Site Location Map
2. Final Aeration Basin Conceptual Design Report
3. Professional Service Agreement with Black & Vaetch Engineers
12.3 PowerPoint (Distributed 2023-05-17)
13. MAYOR'S & COUNCILMEMBERS' REPORTS
13.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
13.2 Councilmember Requests for Future Council Agenda Items
14. ADJOURNMENT
The next regular meeting of the Town Council is scheduled for June 7, 2023, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Affidavit of Posting
The Town Clerk’s Office does hereby declare that, in accordance with California Government Code Section 54954.2(a), this agenda for the above stated meeting(s) was posted on May 11, 2023, before 6pm on the Town’s website and near the front entrances of: Town Hall, 9291 Old Redwood Highway, Windsor; and the Lakewood Village Shopping Center (Safeway) Community Bulletin Board, 9080 Brooks Road South, Windsor.