MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, May 17, 2023
Regular Session - 6:00 p.m.
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency), and the Board of Directors of the Town of Windsor Water District (District) at 6:01 p.m.
2. COUNCIL ROLL CALL
Present at roll call were Councilmembers Potter, Wall, Vice Mayor Salmon, and Mayor Reynoza.
Councilmember Fudge was absent.
PLEDGE OF ALLEGIANCE
Councilmember Potter led the Pledge of Allegiance.
4. CHANGES TO THE AGENDA
Mayor Reynoza requested to continue Consent Calendar Item No. 10.4 (Second Reading of the Parklet Pilot Program Ordinance) and Regular Item No. 12.2 (Parklet Supplemental Guidelines & Agreement).
5. PRESENTATION(S)/PROCLAMATION(S)
5.1 Proclamation Proclaiming May 21 through May 27, 2023, as National Public Works Week
Vice Mayor Salmon read and presented a proclamation to Public Works Director Cotulla proclaiming May 21 through May 27, 2023, as National Public Works Week.
5.2 Proclamation Proclaiming May 2023 as Mental Health Month Councilmember Wall read and presented a proclamation to Catherine Adams and Robert Cobb proclaiming May 2023 as Mental Health Month.
5.3 Presentation by Our Village Closet - A Non-profit Committed to Improving Outcomes and Building Resiliency for Youth and Caregivers Affected by Foster/Kinship Care in Sonoma County by Providing Relevant, Ongoing, No-cost Supplies and Support
Linda McBride, Amanda Kitchens and Jennifer Griego presented on the item.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, May 17, 2023
ANNOUNCEMENTS
a. Upcoming Town Events
Councilmembers announced various upcoming Town events.
TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to Council.
8. CONFLICT OF INTEREST DECLARATION
None.
9. PUBLIC COMMENT
Julian Cohen thanked the Town Council for recognizing May as Mental Health Awareness Month and expressed comments on the importance of connecting with others in a healthy way.
10. CONSENT CALENDAR
Vice Mayor Salmon moved to adopt the following Consent Calendar items. Councilmember Potter seconded the motion. The motion to adopt Item Nos. 10.1 - 10.3, and 10.5 - 10.14, passed by the following roll call vote:
AYES: COUNCILMEMBERS POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE
10.1 Approval of Minutes
Approved the regular Town Council meeting minutes of May 3, 2023.
10.2 Approve Check Register No. 607
Approved check numbers 95445 through and including 95720 and 24890 through and including 24932 (payroll).
Memorandum of Understanding for Purchase of Pedestrian Easement Adopted Resolution No. 3850-23 authorizing the Town Manager to execute a Memorandum of Understanding (MOU) for the purchase of a pedestrian easement on Chevron's property located at 9120 and 9200 Old Redwood Highway for $182,061 from Sydriel LP.
10.4 Second Reading of the Parklet Pilot Program Ordinance This item was continued to the regular Town Council meeting scheduled for June 7, 2023.
Sonoma County Resource Recovery, LLC
Adopted Resolution No. 3851-23 approving Amendment No. 7 to the Collection Service Agreement with Sonoma County Resource Recovery, LLC, for the annual adjustment to maximum compensation and rates and amended Agreement language and authorized the Town Manager to execute the Amendment.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, May 17, 2023
10.6 Amendment 2 to Task Order 3 of the Master Professional Services Agreement with PlaceWorks for the Hembree Lane Oaks Project Initial Study/Mitigated Negative Declaration
Approved Amendment 2 to Task Order 3 of the Master Professional Services Agreement with Place Works for the Hembree Lane Oaks Project Initial Study/Mitigated Negative Declaration, for a budget augmentation not to exceed $2,470.50.
10.7 Authorize the Submittal of a List of Projects for Fiscal Year 2023-24 Funded by Senate Bill 1
Adopted Resolution No. 3852-23 authorizing the submittal of a list of projects for Fiscal Year 2023-24 funded by Senate Bill 1: the Road Repair and Accountability Act of 2017.
10.8 Amendment No. 2 to Professional Services Agreement with the Law Offices of Robert A. Smith for Code Enforcement Services
Approved Amendment No. 2 to Professional Services Agreement with the Law Offices of Robert A. Smith (the Consultant) for Code Enforcement Services for a total not-to-exceed amount of $120,000 and authorized the Town Manager to execute said agreement on behalf of the Town.
10.9 Amendment No. 5 to Professional Services Agreement with Craig D. Williams, Access Compliance Consultant
Approved Amendment No. 5 to Professional Services Agreement with Craig D. Williams (the Consultant) for access compliance consulting to increase the not-to-exceed amount by $50,000 and extended the term of the agreement to June 30, 2024 and authorized the Town Manager to execute said agreement on behalf of the Town.
10.10 Youth Parks and Recreation Commissioner Appointments Approved Isabella Gorenec and Nico Riley-Turner as the 2023-2024 Youth Commissioner appointments made by Windsor High School to the Parks and Recreation Commission.
10.11 Exploratory Well Boring Drilling Services Agreement a. Approved a Major Construction Services Agreement with Weeks Drilling and Pump Company for Municipal Water Supply Well Feasibility Exploratory Borings in an amount not to exceed $603,463 and authorized the Town Manager to execute said agreement and approve any required construction change orders up to the authorized project budget contingency of 20%, on behalf of the Town. b. Adopted Resolution No. 3853-23 amending the Approved Fiscal Year CIP 2022-23 Budget by an increase of $585,000 for the Municipal Water Supply Well Feasibility Exploratory Borings Project.
10.12 Windsor Police Department Service Plan for Fiscal Year 2023-2024 Approved the Fiscal Year 2023-2024 Windsor Police Department Service Plan.
10.13 Authorized Positions and Salary Schedule Update
Adopted Resolution No. 3854-23 ratifying the list of authorized positions and salary schedules, establishing a new position, abolishing previously adopted salary schedules, and authorized the Town Manager to draft and implement new and revised job descriptions, as applicable.
oint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minute Vednesdav. May 17. 202
10.14 Agreement with Granicus, LLC for Agenda, Minutes and Videos Management Services
Approved a Professional Services Agreement with Granicus, LLC., for management services of Hardware and support for public meeting agendas, minutes and videos online for an amount not to exceed $101,442 and authorized the Town Manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
Clerk's Note: The following two items were opened for public comment at this time and were continued to the June 7, 2023, Council meeting.
Second Reading of the Parklet Pilot Program Ordinance
Hold a second reading, by title only, and adopted an amending the Town of Windsor Zoning Ordinance to add Section 27.34.220 "Parklets", which prescribes regulations and design standards for outdoor dining areas in the public right of way.
Parklet Supplemental Guidelines & Agreement
By motion, adopt a Resolution adopting the "Parklet Guidelines & Agreement" which establishes additional design standards and guidelines for parklets.
Mayor Reynoza opened the public comment period.
The following members of the public spoke regarding the items:
Rhoann Ponseti
Richard Bellomo, Owner of Something Special
Beth Henry, Executive Director Windsor Chamber of Commerce Mayor Reynoza closed the public comment period. No other comments were forthcoming.
Councilmember Wall moved to continue both the Consent Calendar Item No. 10.4 (Second Reading of the Parklet Pilot Program Ordinance) and Regular Item No. 12.2 (Parklet Supplemental Guidelines & Agreement). Councilmember Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE
11. PUBLIC HEARING
11.1 Hembree Lane Oaks Residential Subdivision and Planned Development Planner III Vogue reported on the item. Senior Engineer Euphrat, John Wanger with Coastland Engineering, and Project Developer Doyle Heaton were also available for questions.
Mayor Reynoza opened the public hearing.
The following members) of the public spoke on the item:
Amanda May, via Zoom
Mayor Reynoza closed the public hearing. No additional comments were forthcoming.
Council and staff discussion ensued.
Councilmember Potter moved to adopt Resolution No. 3855-23 adopting a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Plan. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS POTTER, WALL,
AND MAYOR REYNOZA
NOES: VICE MAYOR SALMON
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE
Councilmember Potter moved to receive the introduction and first reading, by title only, an ordinance amending the zoning map to rezone the property located at 7842 Hembree Lane to Planned Development for the Hembree Lane Oaks Subdivision Project. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS POTTER, WALL,
AND MAYOR REYNOZA
NOES: VICE MAYOR SALMON
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE
Councilmember Potter moved to adopt Resolution No. 3856-23 approving a Tentative Parcel Map and Site Plan and Design Review, as amended. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS POTTER, WALL,
AND MAYOR REYNOZA
NOES: VICE MAYOR SALMON
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE
Councilmember Potter moved to introduce and hold the first reading, by title only, of an rdinance approving a Development Agreement for the Hembree Lane Oaks Subdıvısio roject, as amended and in a form approved by the Town Attorney. Councilmember Wa seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS POTTER, WALL,
AND MAYOR REYNOZA
NOES: VICE MAYOR SALMON
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE
12. REGULAR CALENDAR
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, May 17, 2023
12.1 Discovering Windsor Through Art Program Recommendation Parks and Recreation Analyst Kovanis reported on the item. Parks and Recreation Director Lemen was available for additional questions.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed public comment. No comments were forthcoming.
Council and staff discussion ensued.
Councilmember Potter moved to approve the Public Art Advisory Commission recommendations for the 2023 Discovering Windsor Through Art utility box painting program. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE
12.2 Parklet Supplemental Guidelines & Agreement
This item was continued the regular Town Council meeting scheduled for June 7, 2023.
12.3 Approve a Professional Services Agreement with Black & Veatch Design Engineers for the Secondary Treatment System Upgrades Project
Senior Civil Engineer Broughton reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed public comment. No comments were forthcoming.
Council and staff discussion ensued.
Vice Mayor Salmon moved to approve a Professional Services Agreement with Black & Veatch Engineers for Engineering Services for the Secondary Treatment System Upgrades Project in an amount not to exceed $3,973,360 and authorized the Town Manager to execute said agreement and amendments up to the authorized budget amount on behalf of the Town Councilmember Wall seconded the motion. The motion passed by the following roll cal AYES: COUNCILMEMBERS POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE.
13. MAYOR'S & COUNCILMEMBERS' REPORTS
oint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minute /ednesdav. May 17.202
13.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, local resources, and reports from meetings attended.
13.2 Councilmember Requests for Future Council Agenda Items Vice Mayor Salmon suggested as part of a future study session, the topic of traffic safety near the Shiloh Terrace Project and Old Redwood Highway.
14. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 8:36 p.m., to the next regular meeting of the Town Council scheduled for June 7, 2023, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Town Clerk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, May 17, 2023