Accessing Town Meetings
In compliance with the Americans with Disabilities Act, if you need special assistance to attend or participate in a Town Council meeting, please contact the Town Clerk's office at [email protected]
. Notification at least 48 hours prior to the meeting will assist Town staff in ensuring reasonable accommodations are made to provide accessibility to the meeting.
As a public service to the community, Town Council meetings are held in-person, virtually via Zoom, at https://townofwindsor.zoom.us/j/89338659973
or by dialing 877-853-5247 and entering Zoom Webinar ID: 893 3865 9973, are televised on Comcast Cable Channel 27, on AT&T U-verse Channel 99 and live webcasted at http://townofwindsor.com/721/Agendas-Minutes-Videos
.
Effective March 1, 2023, if a technical issue arises with Zoom or the phone dial-in option, the Town Council meeting will continue unless a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449. Alternative viewing options are listed above.
Town Council Agenda staff reports are now available on the Town's website ( www.townofwindsor.com
). If an Agenda item has not been highlighted, no written report is available. (Please note that some of these reports may be large documents requiring a long loading time.) The agenda and staff reports will be available for public review at the Civic Center, 9291 Old Redwood Highway, Building 400, at least 24 hours in advance of the meeting.
Documents related to Open Session Agendas
If members of the public would like to provide public comment prior to the meeting, please submit them via email to the Council by 12:00 p.m., on the day of the meeting:
[email protected]
.
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town's website at www.townofwindsor.com
, or by email upon request.
These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CHANGES TO THE AGENDA
5. PRESENTATION(S)/PROCLAMATION(S)
5.1 A Proclamation Honoring Deanna Sherman for Seventeen Years of Dedicated Service to the Windsor Police Department and Congratulating Her Upon Her Retirement Proclamation
5.2 A Proclamation Honoring David Horn for Twenty-six Years of Service and Congratulating Him Upon His Retirement Proclamation
6. ANNOUNCEMENTS
6.1 Upcoming Town Events
Announcements
7. TOWN MANAGER'S REPORT
8. CONFLICT OF INTEREST DECLARATION
9. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed
on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
10. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
10.1 Approval of Minutes
Approve the regular Town Council meeting minutes of June 7, 2023.
Minutes
10.2 Approve Check Register No. 608
Approve check numbers 95721 through and including 95975 and 24933 through and including 24982 (payroll).
Agenda Report
10.3 Master General Services Agreements with Hagstrom and Sons Tree Service, TreePro Professional Tree Care, Pacific Tree Care, SRT Forestry, Inc., and SkyView Tree Experts, Inc.
Approve Master General Services Agreements with Hagstrom and Sons Tree Service, TreePro Professional Tree Care, Pacific Tree Care, SRT Forestry, Inc., and SkyView Tree Experts, Inc., for on-call tree trimming and maintenance services and authorize the Town Manager to execute said agreements and approve contract documentation, amendments or required task orders on behalf of the Town in an amount not to exceed approved budget amounts.
Agenda Report
1. Master General Services Agreement with Hagstrom and Sons Professional Tree Care
2. Master General Services Agreement with TreePro Professional Tree Care
3. Master General Services Agreement with Pacific Tree Care
4. Master General Services Agreement with SRT Forestry, Inc.
5. Master General Serices Agreement with Sky View Tree Experts, Inc.
10.4 Short-Term Rentals
Hold second reading and adopt, by title only, an ordinance amending the Town of Windsor Municipal Code and Zoning Ordinance to establish requirements for short-term rentals.
Agenda Report
1. Short Term Rental Ordinance
10.4 Correspondence
10.5 Blais & Associates, LLC Agreement
Approve a Professional Services Agreement with Blais & Associates, LLC for provisions of grant services and authorize the Town Manager to execute the Agreement on behalf of the Town.
Agenda Report
1. Blais & Associates LLC Professional Services Agreement
10.6 Joe A. Gonsalves & Sons Agreement
Approve Professional Services Agreement with Joe A. Gonsalves & Son for professional legislative representation and authorize the Town Manager to execute the Agreement on behalf of the Town.
Agenda Report
1. Joe Gonsalves & Sons Professional Services Agreement
10.7 North Bay Animal Services Agreement Amendment
Approve Amendment No. 3 to the Professional Services Agreement with North Bay Animal Services for animal services and authorize the Town Manager to execute the Agreement on behalf of the Town.
Agenda Report
1. Amendment 3 - North Bay Animal Services
10.8 Sonoma County Transit “Fare Free” Route 66 Windsor Shuttle Service Approve Amendment No. 1 to the Letter Agreement with Sonoma County Transit “Fare-Free” Route 66 Windsor Shuttle Service for continuation of the Route 66 Windsor Shuttle “Fare Free” program and authorize the Town Manager to execute the Amendment on behalf of the Town.
Agenda Report
1. Amendment No. 1 - Sonoma County Transit
2. Sonoma County Transit - Letter Agreement
3. Route 66 Map and Ridership
10.9 Professional Services Agreement with ZFA Structural Engineers Approve a Professional Services Agreement with ZFA Structural Engineers for seismic and structural evaluation services in the amount of $81,000 and authorize the Town Manager to execute said agreement on behalf of the Town.
Agenda Report
1. Professional Services Agreement with ZFA Structural Engineers
2. Additional Attachment - Scope of Services for Civic Center Evaluation.pdf
3. Additional Attachment - Scope of Services for Seismic and Structural Review_Final.pdf
10.10 Professional Services Agreement with Green Valley Consulting Engineers Approve Amendment No. 1 to the Professional Services Agreement with Green Valley Consulting Engineers for as-needed services for an amount not to exceed a total of $248,000 and authorize the Town Manager to execute the amendment.
Agenda Report
1. Amendment No. 1 Green Valley
10.11 Amend the Professional Services Agreement with Telstar Instruments for SCADA Software Replacement Amend the Professional Service Agreement (PSA) with Telstar Instruments for SCADA Software Replacement and authorize the Town Manager to execute amendment and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town, not to exceed $475,000.
Agenda Report
1. Amendment No. 1 to PSA Telstar Scada System Replacement
10.12 Temporary Pump Track at Keiser Park
Approve conceptual design and location of a temporary pump track at Keiser Park.
Agenda Report
1. Temporary Pump Track Project Location and Description
10.13 Cancellation of the July 5, 2023, Regular Town Council Meeting Cancel the regular meeting of the Town Council scheduled for July 5, 2023.
Agenda Report
11. PUBLIC HEARING
Public Hearing items will begin at the time shown, or as close thereafter as possible, to allow for completion of the item.
11.1 Fiscal Year 2023-24 Annual Engineer’s Report for Windsor Landscaping and Lighting Special Assessment District (“LLAD-1”) Adopt a resolution approving the annual Engineer’s Report, confirming the assessment diagrams and annual assessment amounts, and authorizing the levy and collection of assessments for Fiscal Year (FY) 2023-24 for the Windsor Landscaping and Lighting Special Assessment District.
Agenda Report
1. Resolution - LLAD-1
11.2 Fiscal Year 2023-24 Annual Engineer’s Report for Windsor Landscaping and Lighting Assessment District No. 2 (LLAD-2) Adopt a resolution approving the annual Engineer’s Report, confirming the assessment diagrams and annual assessment amounts, and authorizing the levy and collection of assessments for Fiscal Year 2023-24 for the Windsor Landscaping and Lighting Assessment District No. 2.
Agenda Report
1. Resolution - LLAD-2
11.3 FY 2023-24 Engineer’s Report – Windsor 1982 Act Benefit Assessment District (82-AAD) Adopt a resolution approving the Engineer’s Report, confirming the assessment diagrams and assessment amounts, and authorizing the levy and collection of assessments for the FY 2023-24 Windsor 1982 Act Benefit Assessment District (82-AAD).
Agenda Report
1. Resolution - 82-AAD
12. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
12.1 Adoption of the 2023-25 Operating Budget, 2023-28 Capital Improvement Program, Appropriations Limit for Fiscal Year 2023-24, and Authorized Position and Salary Schedules for Fiscal Year 2023-24 Adopt a resolution adopting the budget for Fiscal Years 2023-24 and 2024-25.
Adopt a resolution adopting the 2023-28 Capital Improvement Program.
Adopt a resolution adopting appropriations limit for Fiscal Year 2023-24.
Adopt a resolution ratifying authorized positions and salary schedules for Fiscal Year 2023-24.
Agenda Report
1. Resolution - FY2023-25 Budget
2. FY 2023-25 Proposed Budget
3. Resolution - FY2023-28 CIP
4. FY 2023-28 Proposed CIP
5. Resolution - FY 2023-24 Appropriations Gann Limit
6. Resolution - Authorized Positions FY2023-24
Exhibit A - Position Authorization FY2023-24
Exhibit B - Non-Exempt Salary Schedule FY2023-24
Exhibit C - Exempt Salary Schedule FY2023-24
PowerPoint Presentation
12.2 Town Green Youth Banners
By motion, approve the Public Art Advisory Commission recommendation for the replacement of the youth banners around the Town Green and along Windsor Road.
Agenda Report
1. 2019 Banner designs
2. 2023 Draft Banner Artwork
3. PowerPoint Presentation - Town Green Youth Banners.pdf
12.3 Allocate Funding to Non-Profit Organizations for Fiscal Year 2023-2024 Receive a presentation of the non-profit grant applications.
By motion, approve allocations for Fiscal Year 2023-24 and authorize the Town Manager to execute funding agreements with each non-profit on behalf of the Town.
Agenda Report
1. FY 23-24 Non-Profit Grant Requests
2. FY 23-24 Summary Table and Applications
PowerPoint Presentation
12.4 Appointments to the Town’s Senior Citizen Advisory Commission By motion, adopt a resolution approving Mayoral appointment of members to serve on the Senior Citizen Advisory Commission pursuant to California Government Code Section 40605, filling two unscheduled vacancies with terms expiring December 2024.
Agenda Report
1. Resolution
2. Commissions Applications Memo
13. MAYOR'S & COUNCILMEMBERS' REPORTS
13.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
13.2 Councilmember Requests for Future Council Agenda Items
14. ADJOURNMENT
The next meeting of the Town Council is a special meeting with the Windsor Unified School District Board of Trustees, scheduled for June 26, 2023, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
The next regular meeting of the Town Council for July 5, 2023, is scheduled to be cancelled. Therefore, the next regular meeting of the Town Council is scheduled for July 19, 2023, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Affidavit of Posting
The Town Clerk’s Office does hereby declare that, in accordance with California Government Code Section 54954.2(a), this agenda for the above stated meeting(s) was posted on June 15, 2023, before 6pm on the Town’s website and near the front entrances of: Town Hall, 9291 Old Redwood Highway, Windsor; and the Lakewood Village Shopping Center (Safeway) Community Bulletin Board, 9080 Brooks Road South, Windsor.