MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, June 21, 2023
Regular Session - 6:00 p.m.
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
1. CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency), and the Board of Directors of the Town of Windsor Water District (District) at 6:00 p.m.
2. COUNCIL ROLL CALL
Present at roll call were Councilmembers Fudge, Wall, Vice Mayor Salmon, and Mayor Reynoza.
Councilmember Potter was absent.
PLEDGE OF ALLEGIANCE
Vice Mayor Salmon led the Pledge of Allegiance.
CHANGES TO THE AGENDA
Town Manager Davis announced the removal of Consent Calendar Item No. 10.9 (Professional Services Agreement with ZFA Structural Engineers) from the agenda. The item will be brought back at the Council's next regular meeting.
PRESENTATION(S)/PROCLAMATION(S)
5.1 A Proclamation Honoring Deanna Sherman for Seventeen Years of Dedicated Service to the Windsor Police Department and Congratulating Her Upon Her Retirement
Vice Mayor Salmon read and presented a proclamation to Deanna Sherman honoring her for seventeen years of dedicated service to the Windsor Police Department and congratulating her on her retirement.
Ms. Sherman thanked the Council for the recognition.
5.2 A Proclamation Honoring David Horn for Twenty-six Years of Dedicated Service to the Public Works Department and Congratulating Him Upon His Retirement Councilmember Fudge read and presented a proclamation to David Horn honoring him for twenty-six years of dedicated service to the Public Works Department and Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, June 21, 2023
congratulating him on his retirement.
Mr. Horn thanked the Council for the recognition.
6. ANNOUNCEMENTS
a. Upcoming Town Events
Councilmembers announced various upcoming Town events.
TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to Council.
8. CONFLICT OF INTEREST DECLARATION
None.
9. PUBLIC COMMENT
Heather Bailey announced the Windsor Middle School would be performing Bugsy Malone Jr. the weekend of June 30.
Julian Cohen expressed ideas to increase community engagement.
Jeremiah Kahmoson, North Bay Met teacher and a board member of the King Ridge Foundation, spoke in support of Consent Item 10.12 (Approving Temporary Bicycle Pump Track at Keiser Park).
10. CONSENT CALENDAR
Vice Mayor Salmon moved to adopt Consent Calendar Item Nos. 10.1, 10.2, 10.3, 10.5 -
10.8, 10.10 - 10.13. Councilmember Wall seconded the motion. The motion to adopt all items passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER POTTER
10.1 Approval of Minutes
Approved the regular Town Council meeting minutes of June 7, 2023.
10.2 Approve Check Register No. 608
Approved check numbers 95721 through and including 95975 and 24933 through and including 24982 (payroll).
10.3 Master General Services Agreements with Hagstrom and Sons Tree Service, TreePro Professional Tree Care, Pacific Tree Care, SRT Forestry, Inc., and Sky View Tree Experts, Inc.
Approved Master General Services Agreements with Hagstrom and Sons Tree Service, TreePro Professional Tree Care, Pacific Tree Care, SRT Forestry, Inc., and Sky View Tree Experts, Inc., for on-call tree trimming and maintenance services and authorized the Town Manager to execute said agreements and approve contract documentation, amendments or Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, June 21, 2023
required task orders on behalf of the Town in an amount not to exceed approved budget amounts.
10.4 Short-Term Rentals
Vice Mayor Salmon moved to hold a second reading and adopt, by title only, Ordinance No. 2023-379 amending the Town of Windsor Municipal Code and Zoning Ordinance to establish requirements for short-term rentals. Councilmember Wall seconded the motion. The motion to adopt all items passed by the following roll call vote:
AYES: COUNCILMEMBER WALL, VICE MAYOR SALMON
AND MAYOR REYNOZA
NOES: COUNCILMEMBER FUDGE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER POTTER
10.5 Blais & Associates, LLC
Approved a Professional Services Agreement with Blais & Associates, LLC for provisions of grant services and authorized the Town Manager to execute the Agreement on behalf of the Town.
10.6 Joe A. Gonsalves & Sons
Approved Professional Services Agreement with Joe A. Gonsalves & Son for professional legislative representation and authorized the Town Manager to execute the Agreement on behalf of the Town.
North Bay Animal Services
Approved Amendment No. 3 to the Professional Services Agreement with North Bay Animal Services for animal services and authorized the Town Manager to execute the Agreement on behalf of the Town.
10.8 Sonoma County Transit "Fare Free" Route 66 Windsor Shuttle Service Approved Amendment No. 1 to the Letter Agreement with Sonoma County Transit "Fare- Free" Route 66 Windsor Shuttle Service for continuation of the Route 66 Windsor Shuttle "Fare Free" program and authorized the Town Manager to execute the Amendment on behalf of the Town.
10.9 Professional Services Agreement with ZFA Structural Engineers This item was removed from the agenda. The item will appear on the Council's next regular meeting agenda.
10.10 Professional Services Agreement with Green Valley Consulting Engineers Approved Amendment No. 1 to the Professional Services Agreement with Green Valley Consulting Engineers for as-needed services for an amount not to exceed a total of $248,000 and authorized the Town Manager to execute the amendment.
10.11 Amend the Professional Services Agreement with Telstar Instruments for SCADA Software Replacement
Amended the Professional Service Agreement (PSA) with Telstar Instruments for SCADA Software Replacement and authorized the Town Manager to execute amendment and Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, June 21, 2023
approved contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town, not to exceed $475,000.
10.12 Temporary Pump Track at Keiser Park
Approved conceptual design and location of a temporary pump track at Keiser Park.
10.13 Cancellation of the July 5, 2023, Regular Town Council Meeting Cancelled the regular meeting of the Town Council scheduled for July 5, 2023.
11. PUBLIC HEARING
11.1 Fiscal Year 2023-24 Annual Engineer's Report for Windsor Landscaping and Lighting Special Assessment District ("LLAD-1")
Administrative Services Director Peterson introduced John Wanger with Coastland Civil Engineering who reported on the item.
Mayor Reynoza opened the public hearing.
Mayor Reynoza closed the public hearing. No comments were forthcoming.
Clerk's Note: No ballots were received for this item.
Council and staff discussion ensued.
Councilmember Salmon moved to adopt Resolution No. 3859-23 approving the annual Engineer's Report, confirming the assessment diagrams and annual assessment amounts, and authorizing the levy and collection of assessments for Fiscal Year (FY) 2023-24 for the Windsor Landscaping and Lighting Special Assessment District. Councilmember Fudge seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, WALL,
VICE MAYOR SALMON, AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER POTTER
11.2 Fiscal Year 2023-24 Annual Engineer's Report for Windsor Landscaping and Lighting Assessment District No. 2 (LLAD-2)
Administrative Services Director Peterson introduced John Wanger with Coastland Civil Engineering who reported on the item.
Mayor Reynoza opened the public hearing.
Mayor Reynoza closed the public hearing. No comments were forthcoming.
Clerk's Note: No ballots were received for this item.
Council and staff discussion ensued.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, June 21, 2023
Councilmember Fudge moved to adopt Resolution No. 3860-23 approving the annual Engineer's Report, contirming the assessment diagrams and annual assessment amounts, and authorizing the levy and collection of assessments for Fiscal Year 2023-24 for the Windsor Landscaping and Lighting Assessment District No. 2. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER POTTER
11.3 FY 2023-24 Engineer's Report - Windsor 1982 Act Benefit Assessment District (82- AAD
Administrative Services Director Peterson introduced John Wanger with Coastland Civil Engineering who reported on the item.
Mayor Reynoza opened the public hearing.
Mayor Reynoza closed the public hearing. No comments were forthcoming.
Clerk's Note: No ballots were received for this item.
Council and staff discussion ensued.
Councilmember Wall moved to adopt Resolution No. 3861-23 approving the Engineer's Report, confirming the assessment diagrams and assessment amounts, and authorizing the levy and collection of assessments for the FY 2023-24 Windsor 1982 Act Benefit Assessment District (82-AAD). Vice Mayor Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER POTTER
12. REGULAR CALENDAR
12.1 Adoption of the 2023- 25 Operating Budget, 2023-28 Capital Improvement Program, Appropriations Limit for Fiscal Year 2023-24, and Authorized Position and Salary Schedules for Fiscal Year 2023-24
Administrative Service Director Peterson reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed public comment. No comments were forthcoming.
Council and staff discussion ensued.
Councilmember Fudge moved to adopted Resolution No. 3862-23 adopting the budget for Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minute Wednesday, June 21, 2023
Fiscal Years 2023-24 and 2024-25. Vice Mayor Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER POTTER
Councilmember Fudge moved to adopted Resolution No. 3863-23 adopting the 2023-28 Capital Improvement Program. Vice Mayor Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER POTTER
Councilmember Fudge moved to adopted Resolution No. 3864-23 adopting appropriations limit for Fiscal Year 2023-24. Vice Mayor Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER POTTER
Councilmember Fudge moved to adopted Resolution No. 3865-23 ratifying authorized positions and salary schedules for Fiscal Year 2023-24. Vice Mayor Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER POTTER
12.2 Town Green Youth Banners
Parks and Recreation Director Lemen reported on the item.
Mayor Reynoza opened the public comment period. The following member(s) of the public spoke on the item:
Betsy Mallace, Windsor resident
Mayor Reynoza closed public comment. No additional comments were forthcoming.
Council and staff discussion ensued
Vice Mayor Salmon moved to approve the Public Art Advisory Commission recommendation for the replacement of the youth banners around the Town Green and along Windsor Road. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER POTTER
12.3 Allocate Funding to Non-Profit Organizations for Fiscal Year 2023-2024 Recreation Manager Herman reported on the item.
Mayor Reynoza opened the public comment period. The following member(s) of the public spoke on the item:
Mary Ann McBride, Council on Aging
Pastor Mary Beene, Windsor Presbyterian Church
Angelica Nunez, Somos Windsor
Margaret Sluyk, Reach for Home
Mary Lockhart, via Zoom, Windsor Service Alliance
Haley Benjamin, via Zoom, Empire Food Bank
Betsy Mallace, Windsor resident
Beth Henry, Windsor Chamber of Commerce
Karen Alves, Windsor resident
Mayor Reynoza closed public comment. No additional comments were forthcoming.
Council and staff discussion ensued.
Vice Mayor Salmon moved to approve allocations for Fiscal Year 2023-24 and authorize the Town Manager to execute funding agreements with each non-profit on behalf of the Town and approve the grant funding as follows:
Circuit Rider Community Services $ 4,000.00
Council on Aging $ 13,500.00
Food for Thought $ 3,500.00
Mean Girl Extinction Project $ 1,000.00
Our Village Closet $ 1,000.00
Reach for Home $ 11,000.00
Redwood Empire Food Bank $ 4,000.00
Somos Windsor $ 1,500.00
Support our Students $ 2,000.00
The Progressive Tribal Alliance $ 4,500.00
Windsor Presbyterian Church $ 4,500.00
Windsor Service Alliance
$ 23,000.00
Mayor Reynoza seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER POTTER
12.4 Appointments to the Town's Senior Citizen Advisory Commission Town Clerk Camacho-Werby reported on the item.
Mayor Reynoza opened the public comment period. The following member(s) of the public spoke on the item:
Vinode Mahraj, via Zoom
Mayor Reynoza closed public comment. No additional comments were forthcoming.
Council and staff discussion ensued.
Vice Mayor Salmon moved to adopt Resolution No. 3866-23 approving Mayoral appointment of members to serve on the Senior Citizen Advisory Commission pursuant to California Government Code Section 40605, filling two unscheduled vacancies with terms expiring December 2024 as follows:
SENIOR CITIZEN ADVISORY COMMISSION
Position Term Name of Appointee Recommendation
Expiration for Appointment
by:
Senior Citizen December 2024 Margaret Johnson Vice Mayor Advisory Salmon
Commission
Senior Citizen December 2024 Lynda Williams Council Majority Advisory (At-Large)
Commission
Joint Windsor Town Council, Windsor Redeveloped ycle z1,202y and Windor Water District Mering Minutes Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER POTTER
13. MAYOR'S & COUNCILMEMBERS' REPORTS
13.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, local resources, and reports from meetings attended.
13.2 Councilmember Requests for Future Council Agenda Items None.
14. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 7:57 p.m., to the next meeting of the Town Council, a special meeting with the Windsor Unified School District Board of Trustees, scheduled for June 26, 2023, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
The next regular meeting of the Town Council for July 5, 2023, is canceled. Therefore, the next regular meeting of the Town Council is scheduled for July 19, 2023, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Irene Camacho-Werby, CMC
Town Clerk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, June 21, 2023