MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, July 19, 2023
Regular Session - 6:00 p.m.
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
NOTICE OF PARTICIPATION VIA TELECONFERENCE
NOTICE IS HEREBY GIVEN, as authorized by Government Code Section 54953, that Councilmember Tanya Potter participated in the meeting via Zoom. Members of the public could attend and participate in the meeting via Zoom. Members of the public could also attend and participate at either the address given above or via teleconference from the location below:
562 Toye Boulevard
Canyon Lake, Texas 78133
https://townofwindsor.zoom.us/i/89338659973
or by dialing 877-853-5247 and entering Webinar ID 893 3865 9973 The agenda was made available at this alternate location.
CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency), and the Board of Directors of the Town of Windsor Water District (District) at 6:00 p.m.
2. COUNCIL ROLL CALL
Present at roll call were Councilmember Fudge, Vice Mayor Salmon, and Mayor Reynoza.
Councilmember Potter attended via teleconference.
Councilmember Wall was absent.
PLEDGE OF ALLEGIANCE
Vice Mayor Salmon led the Pledge of Allegiance.
CHANGES TO THE AGENDA
Town Attorney Sanchez announced the removal of Item 10.9 (Professional Services Agreement with ZFA Structural Engineers) to the Council's next regular meeting. Attorney Sanchez explained, the rules pursuant under the Ralph M. Brown Act requires a quorum of the Council to be present within the Town's jurisdiction. The recusal of Mayor Reynoza on this item, the absence of Councilmember Wall, and the teleconference participation by Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minute:
Wednesday, July 19, 2023
Councilmember Potter would not provide a quorum of the Council within the Town's jurisdiction to act on this specific item.
PRESENTATION(S)/PROCLAMATION(S)
5.1 A Proclamation Proclaiming July 2023 as Parks Make Life Better!® Month Vice Mayor Salmon read and presented a proclamation to the Parks and Recreation Department Director Lemen Proclaiming July 2023 as Parks Make Life Better/® Month.
Parks and Recreation Department Director Lemen thanked the Council for the recognition.
5.2 A Proclamation Honoring Carrie Williams for Thirty-two Years of Service and Congratulating Her Upon Her Retirement
Councilmember Fudge read and presented a proclamation to Carrie Williams honoring her for thirty-two years of dedicated service and congratulating her on her retirement.
Ms. Williams thanked the Council for the recognition.
6. ANNOUNCEMENTS
a. Upcoming Town Events
Councilmembers announced various upcoming Town events.
TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to Council.
8. CONFLICT OF INTEREST DECLARATION
None.
9. PUBLIC COMMENT
Jill Plamann expressed comments regarding Consent Calendar Item No. 8 (Integrated Pest Management Policy Exemption Extension).
10. CONSENT CALENDAR
Vice Mayor Salmon moved to adopt the following Consent Calendar items. Councilmember Potter seconded the motion. The motion to adopt all items passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
10.1 Approved the regular Town Council meeting minutes of June 21, 2023, and the special joint Town Council and Windsor Unified School District Board of Trustees meeting minutes of June 26, 2023.
10.2 Approve Check Register No. 609
Approved check numbers 95976 through and including 96317 and 24983 through and including 25047 (payroll).
10.3 Master Fee Schedule, Inclusionary Housing In-Lieu Fee, and Development Impact Fees Adopted Resolution No. 3867-23 adopting amendments to the Master Fee Schedule and updating the Inclusionary Housing in-Lieu Fee, and Development Impact Fees.
Professional Services Agreement with Woodard & Curran
Authorized the Town Manager to execute a Professional Services Agreement Woodard & Curran for a Water System Corrosion Control Optimization Study for an amount not to exceed $278,400 and authorized the Town Manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
10.5 Acceptance of Work for the Windsor Senior Recreation Center Renovation Adopted Resolution No. 3868-23 accepting the contract work performed by DMR Builders, Inc. for the construction of the Windsor Senior Recreation Center Renovation Project and directing the Town Clerk to record a Notice of Completion.
10.6 General Plan - Annual Progress Report
Received a report on the General Plan Annual Review 2022 which must be submitted to the California Department of Housing and Community Development and the Governor's Office of Planning and Research (OPR) annually.
10.7 Town of Windsor Investment Policy for Fiscal Year 2023-24 Adopted Resolution No. 3869-23 approving the Town of Windsor Investment Policy for Fiscal Year 2023-24.
10.8 Integrated Pest Management Policy Exemption Extension landscape areas for a pilot program.
10.9 Professional Services Agreement with ZFA Structural Engineers As noted in Item 4. (Changes to the Agenda), this item was removed from the agenda to the Council's next regular meeting.
10.10 2023 AV System Upgrades
Approved Amendment No. 1 and Task Order No. 3 of the Master Professional Services Agreement with PCD, Inc. for Audio Video (AV) System upgrades in an amount not-to- exceed $165,420 and authorized the Town Manager to execute the amendment and Task Order on behalf of the Town.
10.11 Acceptance of Work for the Windsor River Road and Windsor Road Intersection Improvements Project
Adopted Resolution No. 3871-23 accepting the work performed by Ghilotti Construction Company, Inc. for the construction of the Windsor River Road and Windsor Road Intersection Improvements Project and directing the Town Clerk to record a Notice of Completion.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, July 19, 2023
10.12 Agreement with Sonoma Water for Funding of Recycled Water Design Project Authorized the Town Manager to execute an agreement with Sonoma Water to access funding for Recycled Water Design Project and authorized the Town Manager to execute future agreements with Sonoma Water, permitting Sonoma Water to contribute additional funds to the Recycled Water Design Project.
10.13 Approve a Purchase Agreement with Trojan Technologies for the Water Reclamation Facility Ultraviolet Disinfection System
Approved a purchase agreement with Trojan Technologies (Trojan) for ultraviolet (UV) disinfection system equipment including startup and State permitting assistance in the amount of $1,480,586 and authorized the Town Manager to execute said agreement and additional amendments up to 15% of the original agreement amount, for a total not to exceed $1,702,673.90.
10.14 Windsor Chamber of Commerce and Visitors Center Agreement Approved a Professional Services Agreement with the Windsor Chamber of Commerce to operate the Visitors Center for Fiscal Years 2023-24 and 2024-25 in a total amount not to exceed $85,000 per year and authorized the Town Manager to execute the agreement on behalf of the Town.
10.15 The Engine is Red Professional Services Agreement Approved a Professional Services Agreement with The Engine is Red for on-call creative services in an amount not to exceed $47,000 and authorized the Town Manager to execute the said agreement on behalf of the Town.
10.16 Authorized Positions and Salary Schedule Update
Adopted Resolution No. 3872-23 approving the list of authorized positions, salary schedule, establishing a new position and abolishing previously adopted salary schedules.
11. PUBLIC HEARING
None.
12. REGULAR CALENDAR
12.1 Downtown Parking
Economic Development Manager Ricard reported on the item and announced he was joined by Cameron Ny of the firm Nelson Nygaard.
Mayor Reynoza opened the public comment period.
The following member(s) of the public spoke on the item:
Betsy Mallace
Mayor Reynoza closed public comment. No additional comments were forthcoming.
Council and staff discussion ensued.
Vice Mayor Salmon moved to adopt Resolution No. 3873-23 to establish free three-hour parking in designated areas of downtown Windsor. Councilmember Fudge seconded the Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, July 19, 2023
motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
13. MAYOR'S & COUNCILMEMBERS' REPORTS
Councilmember Requests for Future Council Agenda Items
Vice Mayor Salmon recommended inviting local district and state representatives to the Town Hall on the Green booth during the Town Green concert nights.
Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, local resources, and reports from meetings attended.
14. ANNOUNCEMENT OF CLOSED SESSION TOPIC(S)/ADJOURNMENT TO
CLOSED SESSION
Mayor Reynoza announced the Closed Session at 7:27 p.m. and read the title of the item being considered.
14.1 COUNCIL ROLL CALL
Present at roll call were Councilmember Fudge, Vice Mayor Salmon, and Mayor Reynoza.
Councilmember Potter was present via teleconference.
Councilmember Wall was absent.
14.2 PUBLIC COMMENT
Mayor Reynoza opened the public comment period.
The following member(s) of the public spoke on the item:
Patti Restaino
Betsy Mallace
Mayor Reynoza closed the public comment period. No other comments were forthcoming.
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9(d)(1) (one case) Name of Case:
ROP WMCC LLC v. Town of Windsor, et al. Sonoma County Superior Court - Case No.
SCV 273272.
15. REPORT OUT OF CLOSED SESSION
The Closed Session adjourned at 7:51 p.m. There was no reportable action taken during the Closed Session.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, July 19, 2023
16. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 7:51 p.m. to the next regular meeting of the Town Council scheduled for August 2, 2023, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Irent Camaco-Werby, CMC
Town Clefk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, July 19, 2023