Accessing Town Meetings
In compliance with the Americans with Disabilities Act, if you need special assistance to attend or participate in a Town Council meeting, please contact the Town Clerk's office at [email protected]
. Notification at least 48 hours prior to the meeting will assist Town staff in ensuring reasonable accommodations are made to provide accessibility to the meeting.
As a public service to the community, Town Council meetings are held in-person, virtually via Zoom, at https://townofwindsor.zoom.us/j/89338659973
or by dialing 877-853-5247 and entering Zoom Webinar ID: 893 3865 9973, are televised on Comcast Cable Channel 27, on AT&T U-verse Channel 99 and live webcasted at http://townofwindsor.com/721/Agendas-Minutes-Videos
.
Effective March 1, 2023, if a technical issue arises with Zoom or the phone dial-in option, the Town Council meeting will continue unless a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449. Alternative viewing options are listed above.
Town Council Agenda staff reports are now available on the Town's website ( www.townofwindsor.com
). If an Agenda item has not been highlighted, no written report is available. (Please note that some of these reports may be large documents requiring a long loading time.) The agenda and staff reports will be available for public review at the Civic Center, 9291 Old Redwood Highway, Building 400, at least 24 hours in advance of the meeting.
Documents related to Open Session Agendas
If members of the public would like to provide public comment prior to the meeting, please submit them via email to the Council by 12:00 p.m., on the day of the meeting:
[email protected]
.
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town's website at www.townofwindsor.com
, or by email upon request.
These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CHANGES TO THE AGENDA
5. PRESENTATION(S)/PROCLAMATION(S)
5.1 A Certificate of Appreciation Acknowledging Aceyn Josiah Mosiurchak as Honorary Youth Mayor Certificate of Appreciation
5.2 A Certificate of Appreciation Acknowledging the Contributions Made by Roberto Ramirez in Honor of Being Awarded the Los Cien Campeón Award Certificate of Appreciation
5.3 A Proclamation Proclaiming the Week of September 16-23, 2023, as "Creek Week" and the Week of September 18-24, 2023, as "Pollution Prevention Week" Proclamation
5.4 A Proclamation Proclaiming September 15, 2023, through October 15, 2023, as Latino Heritage Month Proclamation in English
Proclamation in Spanish
5.5 A Proclamation Proclaiming September 2023 "National Preparedness Month" Proclamation in English
Proclamation in Spanish
5.6 A Presentation on Sonoma County Fire Prevention & Response Proposed Sales Tax Measure
5.6 PowerPoint (Distributed 2023-09-05)
5.7 A Presentation by Obvio for a Video Traffic Detection Pilot Program PowerPoint
6. ANNOUNCEMENTS
6.1 Upcoming Town Events
Announcements
7. TOWN MANAGER'S REPORT
8. CONFLICT OF INTEREST DECLARATION
9. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed
on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
10. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
10.1 Approval of Minutes
Approve the regular Town Council meeting minutes of August 16, 2023, the special Joint Town Council and Planning Commission meeting minutes of August 16, 2023, and the special Town Council meeting minutes of August 18, 2023.
Minutes - August 16, 2023 Regular Meeting
Minutes - August 16, 2023 Joint Meeting with Planning Commission Minutes - August 18, 2023 Special Town Council Meeting
10.2 Approve Check Register No. 610
Approve check numbers 96318 through and including 96541 and 25048 through and including 25118 (payroll).
Agenda Report
10.3 Treasurer’s Quarterly Investment Report
Receive the Treasurer’s Quarterly Investment Report for the quarter ended June 30, 2023.
Agenda Report
1. Q4 FY 2023 Investment Report
10.4 Rejection of Bids Received for the Hiram Lewis Pickleball Courts and Improvements Project Reject all bids for the Hiram Lewis Pickleball Courts and Improvements Project pursuant to California Public Contract Code 20166 and the Notice to Contractors.
Agenda Report
1. Bid Summary
2. Engineer's Estimate
10.5 Professional Services Agreement with Woodard and Curran for Wastewater NPDES Permit Renewal Authorize the Town Manager to execute a Professional Services Agreement with Woodard & Curran to provide professional assistance for the Water Reclamation Facility’s National Pollutant Discharge Elimination System (NPDES) permit renewal for an amount not to exceed $167,000 and authorize the Town Manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
Agenda Report
1. PSA - Woodard Curran - NPDES Permit Renewal
10.6 Approve Professional Services Agreement Amendment for Technology Master Planning Approve a Professional Services Agreement Amendment with ClientFirst Technology Consulting for Technology Master Planning and authorize the Town Manager to execute Task Orders in an amount not to exceed $300,000 per fiscal year on behalf of the Town.
Agenda Report
1. Master Agreement Amendment No. 2
2. Task Order No. 7
10.7 Master General Services Agreements with Advanced Earthworks and Pimentel Paving Inc. for Asphalt Patching and Pavement Services Approve Master General Services Agreements with Advanced Earthworks and Pimentel Paving Inc. in an amount not to exceed $250,000 per Agreement per fiscal year and authorize the Town Manager to execute said agreements and approve contract documentation and amendments or required Task Orders up to the authorized budget and scope of work on behalf of the Town.
Agenda Report
1. Agreement with Pimentel Paving - Pavement and Patching
2. Agreement with Advanced Earthworks - Pavement and Patching
10.8 SMART Funding Reimbursement Agreement
Approve a funding reimbursement agreement with Sonoma Marin Area Rail Transit (SMART) for construction of a pedestrian undercrossing of the railroad tracks and authorizing the Town Manager to execute said agreement on behalf of the Town.
Agenda Report
1. SMART Windsor Extension Project - Funding Agreement
2. Location Map-Windsor-SMART Pedestrian Grade Separation
10.9 Community Resilience Center Program Grant Application Adopt a resolution approving a grant application for the California Strategic Growth Council Community Resilience Center Grant Program for planning and design of the North Sonoma County Resilience Center in Keiser Park and appointing the Town Manager as the Town’s designee for all matters regarding the application and Project.
Agenda Report
1. Resolution
11. PUBLIC HEARING
Public Hearing items will begin at the time shown, or as close thereafter as possible, to allow for completion of the item.
11.1 2022 Fire Code Amendments
Introduce and hold first reading, by title only, an ordinance removing redundancies from Title VII (Building and Housing), updating information in Title VI (Fire Prevention and Protection), and making numbering corrections in these sections of the Municipal Code.
Agenda Report
1. Draft Ordinance - Corrections to Titles VII and VI of the Muni Code
11.1 PowerPoint (Distributed 2023-09-06)
12. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
12.1 Summer Nights on the Green Band Selection Committee Receive a presentation regarding the Parks and Recreation Commission recommendation for the Summer Nights on the Green Band Selection Committee.
By motion, approve the Band Selection Committee composition and member terms.
Agenda Report
12.1 PowerPoint
13. MAYOR'S & COUNCILMEMBERS' REPORTS
14. ADJOURNMENT
The meeting of the Town Council scheduled for September 20, 2023, was cancelled.
The next regular meeting of the Town Council is scheduled for October 4, 2023, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Affidavit of Posting
The Town Clerk’s Office does hereby declare that, in accordance with California Government Code Section 54954.2(a), this agenda for the above stated meeting(s) was posted on August 31, 2023, before 6pm on the Town’s website and near the front entrances of: Town Hall, 9291 Old Redwood Highway, Windsor; and the Lakewood Village Shopping Center (Safeway) Community Bulletin Board, 9080 Brooks Road South, Windsor.