MINUTES
SPECIAL JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, October 4, 2023
Regular Session - 6:00 p.m.
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
CALL TO ORDER
Mader Reynera called so Are (ing of and for Card of (Couns) the indoor Windsor Water District (District) at 6:00 p.m.
COUNCIL ROLL CALL
Present at roll call were Councilmembers Fudge, Potter, Wall, Vice Mayor Salmon, and Mayor Reynoza.
3. PLEDGE OF ALLEGIANCE
Councilmember Potter led the Pledge of Allegiance.
CHANGES TO THE AGENDA
Town Manager Davis announced the removal of Presentation/Proclamation Item No. 6.3 (A Proclamation Proclaiming October 2023 as Domestic Violence Awareness Month) to the next regular Council meeting scheduled for October 18, 2023.
REPORT OUT OF CLOSED SESSION
Mayor Reynoza reported, on Monday, September 25, 2023, the Town Council held a special closed session to discuss the following items:
EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)
Title: Town Manager
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Representative: Mayor Rosa Reynoza
Unrepresented Employee: Town Manager
Mayor Reynoza reported out on the closed session that the Council conducted the Town Manager's performance evaluation. The Council highly values Town Manager Davis and unanimously concluded that he is doing a great job.
PRESENTATION(S)/PROCLAMATION(S)
oint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minute Vednesdav. October 4, 202.
6.1 A Proclamation Proclaiming the Month of October 2023 as Annual Pomo Honoring Month
Mayor Reynoza read and presented a proclamation to Rose Hammock, Indigenous Community Leader, Educator, and School Design Coach, and Jack Pollard with the Progressive Tribal Alliance, proclaiming the Month of October 2023 as Annual Pomo Honoring Month.
Members of the Coast Miwok and Southern Pomo groups performed a feather dance song.
6.2 A Proclamation Proclaiming the Month of October 2023 as Breast Cancer Awareness Month
Councilmember Fudge read and presented a proclamation to Betsy Mallace, proclaiming the Month of October 2023 as Breast Cancer Awareness Month.
6.3 A Proclamation Proclaiming October 2023 as Domestic Violence Awareness Month This item was moved to the October 18, 2023, meeting.
6.4 A Proclamation Proclaiming October 2023 as Filipino American Awareness Month Councilmember Wall read and presented a proclamation to Angie Galupe Pimentel, who introduced Anne (last name not provided) also on the Board of Filipino American National Historical Society of Sonoma County, proclaiming October 2023 as Filipino American Awareness Month.
6.5 A Presentation from Mike Jones, PHD, University of CA Cooperative Extension on the Mediterranean Oak Borer Ambrosia Beetle
Parks and Recreation Director Lemen introduced the item and Dr. Mike Jones, PHD, who presented on the item. Ms. Lemen indicated Parks and Facilities Superintendent Johnson was also available in the audience for any questions.
ANNOUNCEMENTS
7.1 Upcoming Town Events
Councilmembers announced various upcoming Town events.
8. TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to Council.
CONFLICT OF INTEREST DECLARATION
None.
10. PUBLIC COMMENT
Beth Henry, Executive Director of the Chamber of Commerce, invited everyone to attend the Town Green Candy Crawl event on Sunday, October 29, 2023, from 3pm-5pm.
11. CONSENT CALENDAR
Vice Mayor Salmon moved to adopt the following Consent Calendar items. Councilmember Potter seconded the motion. The motion to adopt all items passed by the following roll call vote:
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, October 4, 2023
AYES: COUNCILMEMBERS FUDGE, POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
11.1 Approval of Minutes
Approved the regular Town Council meeting minutes of September 6, 2023, and the special Town Council meeting minutes of September 25, 2023.
11.2 Approve Check Register No. 611
Approved check numbers 96542 through and including 96751 and 25119 through and including 25210 (payroll).
11.3 Amendment to the Professional Services Agreement with Rincon Consultants, Inc. for Environmental Review Services for the Quail Acres Project Approved Change Order 3 to Task 1 of the Professional Services Agreement with Rincon Consultants, Inc. in the amount of $53,968 to prepare the environmental review documents necessary for the Quail Acres Project and authorized the Town Manager to execute said agreement on behalf of the Town.
11.4 Approve Amendment No. 3 to the Professional Services Agreement with GHD, Inc. for the Dawn Way Drainage Conveyance Improvements Project
Approved Amendment No. 3 to the Professional Services Agreement with GHD, Inc. for the Dawn Way Drainage Conveyance Improvements Project in an amount not to exceed $58,929 and authorized the Town Manager to execute said amendment on behalf of the Town and any contract amendments up to 20 percent of the new contract amount.
11.5 Acceptance of Work for the Brooks Road South at Natalie Drive Enhanced Crosswalk Project
Adopted Resolution No. 3882-23 accepting the work performed by WestPac Construction for the construction of the Brooks Road South at Natalie Drive Enhanced Crosswalk Project and directing the Town Clerk to record a Notice of Completion.
11.6 Acceptance of Public Improvements Associated with the Los Amigos Subdivision 280 Arata Lane
1. Adopted Resolution No. 3883-23 accepting the public improvements associated with the Los Amigos Subdivision 280 Arata Lane.
2. Adopted Windsor Water District Resolution No. 1915-23 WWD accepting the Windsor Water District facility improvements associated with the Los Amigos Subdivision 280 Arata Lane.
11.7 Acceptance of Public Improvements Associated with the 330 Arata Lane Subdivision
1. Adopted Resolution No. 3884-23 accepting the public improvements associated with the 330 Arata Lane Subdivision.
2. Adopted Windsor Water District Resolution No. 1916-23 WWD accepting the water and sanitary improvements associated with 330 Arata Lane Subdivision.
11.8 Acceptance of Public Improvements for the Overlook Subdivision as shown on the.
Overlook Subdivision Improvement Plans
1. Adopted Resolution No. 3885-23 accepting the Public Improvements for the Overlook Subdivision as shown on the Overlook Subdivision improvement plans and designate the Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, October 4, 2023
intersections of Barbara's Lane and Mitchell Lane and Barbara's Lane and Windsor Road as stop controlled intersections.
2. Adopted Windsor Water District Resolution No. 1917-23 WWD accepting Windsor Water District facilities improvements as shown on the Overlook Subdivision Improvement plans.
11.9 Resolution for Affordable Housing & Sustainable Communities Program Grant Award Adopted Resolution No. 3886-23 authorizing the Town Manager to enter, execute, and deliver a STD 213, Standard Agreement, and any and all other documents required or deemed necessary or appropriate to secure or evidence the AHSC Program Grant Award from the California Department of Housing and Community Development (Department) and to participate in the AHSC Program, and all amendments thereto (collectively, the AHSC Program Award Documents).
11.10 Appointment to the Town's Public Art Advisory Commission Adopted Resolution No. 3887-23 approving the Mayoral appointment of Zoey Arent to serve on the Public Art Advisory Commission as youth commissioner, pursuant to California Government Code Section 40605, with ratification by Council.
11.11 First Amendment to the Town Manager Employment Agreement with Jonathan Davis Adopted Resolution No. 3888-23 approving a first amendment to the Town Manager Employment Agreement with Jonathan Davis.
12. PUBLIC HEARING
12.1 Appeal of Planning Commission's Approval of a Use Permit for a Billiards Hall at 8928 Lakewood Drive
Planner I Sedna reported on the item.
Mayor Reynoza invited Planning Commission Chair Fortino-Dickson, Appellant Robert Trottier, Steven Ratley of Ren/Alexander Design, and Applicant Darryl Taylor to comment on the item.
Mayor Reynoza opened the public hearing.
The following member(s) of the public spoke on the item:
Mark (last name inaudible)
Beth Henry, Executive Director of Windsor Chamber of Commerce Dennis Wilkinson
Ariana Vasquez
Cheryl Trottier
Andrew Ackerman
Betsy Mallace
Speaker (name not provided)
Clerk's Note: Comments were also submitted in writing.
Mayor Reynoza closed the public hearing. No additional comments were forthcoming.
Council and staff discussion ensued
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, October 4, 2023
Councilmember Potter moved to adopt Resolution No. 3889-23 to deny the appeal and uphold the Planning Commission's decision to approve a Use Permit for a Billiards Hall at 8928 Lakewood Drive. Councilmember Fudge seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
12.2 2022 Fire and Building Code Amendments
Community Development Director Streeter reported on the item.
Mayor Reynoza opened the public hearing.
Mayor Reynoza closed the public hearing. No comments were forthcoming.
Council and staff discussion ensued.
Councilmember Potter moved to hold second reading, by title only, and adopt Ordinance No. 2023-380 updating information in Title VI (Fire Prevention and Protection), removing redundancies from Title VII (Building and Housing), and making numbering corrections in both sections of the municipal code. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
12.3 Extension of the Provisions of Zoning Ordinance Chapter 27.38: Temporary Housing Measures for Recovery from the Nuns and Tubbs Fires
Community Development Director Streeter reported on the item.
Mayor Reynoza opened the public hearing.
The following member(s) of the public spoke on the item:
Erin Johnson, Board President of Homes for Sonoma
Betsy Mallace
Barbara Reynolds, Property Owner
Albert Pierce
Clerk's Note: Comments were also submitted in writing.
Mayor Reynoza closed the public hearing. No additional comments were forthcoming.
Council and staff discussion ensued.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, October 4, 2023
Vice Mayor Salmon moved to adopt an urgency ordinance measure, pursuant to California Government Code Section 65858, amending the provisions within the Windsor Zoning Ordinance Section 27.38.130, "Duration," to read as follows: "All provisions of this Chapter shall be in effect until December 31, 2027, unless extended by the Town Council by Resolution or Ordinance." Councilmember Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
13. REGULAR CALENDAR
13.1 Ordinance Adopting Higher Energy Performance Residential Reach Code Community Development Director Streeter reported on the item.
Mayor Reynoza opened the public comment period.
The following members) of the public spoke on the item:
Natalie Belfour, Airport Business Center
Efren Carrillo, Burbank Housing
Mayor Reynoza closed the public comment period. No additional comments were forthcoming.
Council and staff discussion ensued.
Vice Mayor Salmon moved to, hold first reading, by title only, an ordinance amending Windsor Municipal Code Title VII, "Building and Housing," to require higher energy erformance for residential single- family and multi-family new construction, as amended t define smart appliances such as heat water pumps and space heaters. Councilmember Fudge seconded the motion. The motion failed by the following roll call vote:
AYES: COUNCILMEMBER FUDGE AND VICE MAYOR SALMON
NOES: COUNCILMEMBERS POTTER, WALL, AND MAYOR REYNOZA
ABSTAIN: NONE
ABSENT: NONE
13.2 Amending the Town of Windsor Municipal Code Related to Planning Commission Town Clerk/Public Information Officer Camacho-Werby reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Council and staff discussion ensued.
Council provided direction to staff.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minute:
Wednesday, October 4, 2023
14. MAYOR'S & COUNCILMEMBERS' REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, local resources, and reports from meetings attended.
14.2 Councilmember Requests for Future Council Agenda Items None.
15. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 9:25 p.m., to the next meeting of the Town Council, a special meeting scheduled for Thursday, October 5, 2023, at 6:00 p.m. in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
The next regular meeting of the Town Council is scheduled for October 18, 2023, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Camacho-Werby, MMC
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, October 4, 2023