Accessing Town Meetings
Town Council Agenda staff reports are now available on the Town's website ( www.townofwindsor.com
). If an Agenda item has not been highlighted, no written report is available. (Please note that some reports may be large documents requiring a long loading time.) The agenda and staff reports will be available for public review at the Civic Center, 9291 Old Redwood Highway, Building 400, at least 24 hours in advance of the meeting.
In compliance with the Americans with Disabilities Act:
If you need special assistance to attend or participate in a Town Council meeting, please contact the Town Clerk's office at [email protected]
. Notification at least 48 hours prior to the meeting will assist Town staff in ensuring reasonable accommodations are made to provide accessibility to the meeting.
As a public service to the community, Town Council meetings are held in-person, and viewable through a live webcast on Zoom, at https://townofwindsor.zoom.us/j/89338659973
or by dialing 877-853-5247 and entering Zoom Webinar ID: 893 3865 9973, televised on Comcast Cable Channel 27, on AT&T U-verse Channel 99 and live webcasted at http://townofwindsor.com/721/Agendas -Minutes-Videos
.
If a technical issue arises with Zoom video or the listening phone dial-in option, the Town Council meeting will continue unless a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449.
Effective March 1, 2023:
Members of the public will be allowed to provide public comment through Zoom if a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449.
Effective October 1, 2023:
Members of the public who wish to address the Council, by providing public comment, during the meeting must do so in-person in the Civic Center Council Chambers at 9291 Old Redwood Highway, Building 400 in Windsor, where the meeting is being publicly held. As an alternative, members of the public may also provide written public comment submitted via email to:
[email protected]
, please submit them via email to the Council by 12:00 p.m. on the day of the meeting.
Documents related to Open Session Agendas
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town's website at www.townofwindsor.com
, or by email upon request. These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CHANGES TO THE AGENDA
5. PRESENTATIONS/PROCLAMATIONS
5.1 A Proclamation Proclaiming October 2023 as Domestic Violence Awareness Month Proclamation
5.2 A Presentation by Nuestra Comunidad and North County Community Health Foundation
5.2 PowerPoint (Distributed 2023-10-18)
6. ANNOUNCEMENTS
6.1 Upcoming Town Events
Announcements
7. TOWN MANAGER'S REPORT
8. CONFLICT OF INTEREST DECLARATION
9. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed
on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
10. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
10.1 Approval of Minutes
Approve the regular Town Council meeting minutes of October 4, 2023, and the special Town Council meeting minutes of October 5, 2023.
1. 10-04-23 Regular Meeting Minutes
2. 10-05-23 Special Meeting Minutes
10.2 Approve Check Register No. 612
Approve check numbers 96752 through and including 97029 and 25211 through and including 25429 (payroll).
Agenda Report
10.3 Approve a Professional Services Agreement with BKF Consulting Engineers Adopt a resolution amending the Approved Fiscal Year 2023-24 Budget in the amount of $650,000 for the Recycled Water System Expansion to Airport Business Park Area Project.
Approve a Professional Services Agreement with BKF Consulting Engineers to complete the design of the Recycled Water System Expansion to Airport Business Park Area and Bid Document Preparation Services and authorize the Town Manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town, not to exceed $1,625,000.
Agenda Report
1. Resolution
2. PSA - BKF - Airport Business Park Recycled Water System Expansion
10.4 Professional Services Agreement with Coastland Civil Engineering for Wild Oak Water and Pavement Preservation Design Services Approve a Professional Service Agreement (PSA) with Coastland Civil Engineering for the Wild Oak Water and Pavement Preservation Engineering Design Services in an amount not to exceed $301,205 and authorize the Town Manager to execute said agreement, with such minor changes as deemed appropriate by the Town Manager and any additional amendments up to 20% of the original amount, on behalf of the Town.
Agenda Report
1. Agreement
2. Location Map
10.5 Approve a Professional Services Agreement with BKF Engineers for Temporary Office and Locker Room Facilities Site Preparation Approve a Professional Services Agreement with BKF Engineers for temporary modular office facilities site preparation in an amount not to exceed $102,000 and authorize the Town Manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
Agenda Report
1. PSA - BKF - Civil Engineering & Consulting Services
10.6 Approve a Professional Services Agreement with Automation Group for Main Irrigation PLC, and Controls System Upgrade Approve a Professional Services Agreement with Automation Group for Main Irrigation Programmable Logic Controller (PLC) and engineering/operational control upgrades in an amount not to exceed $186,000 and authorize the Town Manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
Agenda Report
1. PSA - Automation Group - Pump House PLC Upgrade 9
10.7 Approve the Purchase of a Paradigm Hydro-Jet Excavator Approve the award of bid for the purchase of a new Paradigm Hydro-Jet Excavator for use in the Public Works Water Division to Owen Equipment, for a total amount not to exceed $450,000 and authorize the Town Manager to execute any required documents related to the purchase.
Agenda Report
1. Town of Windsor- Owen -Tru Vac Paradigm 9-6-2023
2. Town of Windsor - Sourcewell Contract
10.8 Appointment to the Town's Senior Citizen Advisory Commission Adopt a resolution approving the Mayoral appointment of George Horwedel to serve on the Senior Citizen Advisory Commission, an at-large Council majority seat expiring December 2024, pursuant to California Government Code Section 40605, with ratification by Council.
Agenda Report
1. Resolution
11. PUBLIC HEARING
None.
12. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
12.1 Approve a Professional Services Agreement with BKF Engineers for the Design of a Permanent Sewer Connection between the Airport Larkfield Wikiup Sanitation Zone (ALWSZ) and the Windsor Water District (WWD) Adopt a resolution amending the Approved Fiscal Year 2023-24 Budget in the amount of $365,000 for the Windsor Water District Airport Larkfield Wikiup Sanitation Zone Sanitary Sewer Intertie Project.
Approve a Professional Services Agreement with BKF Engineers for design, bid, and construction management services for a permanent sanitary sewer connection between ALWSZ and WWD and authorize the Town Manager to execute said agreement in an amount not to exceed $365,000 and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
Agenda Report
1. Resolution
2. Agreement
12.1 PowerPoint (Distributed 2023-10-16)
12.2 Submittal of Town Comments on the Environmental Assessment for the Koi Nation Shiloh Resort and Casino Project By motion, authorize the Town Manager to submit a comment letter to the Bureau of Indian Affairs (BIA) on behalf of the Town, in response to the Environmental Assessment for the Koi Nation Shiloh Resort and Casino Project.
Agenda Report
1. Koi Nation Shiloh Resort and Casino Project - Town of Windsor Comments on EA
12.2 Correspondence Received (Distributed 2023-10-16)
12.2 Correspondence Received (Distributed 2023-10-17)
12.2 PowerPoint (Distributed 2023-10-18)
12.2 Correspondence Received (Distributed 2023-10-18)
13. MAYOR'S & COUNCILMEMBERS' REPORTS
13.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
13.2 Councilmember Requests for Future Council Agenda Items
14. ANNOUNCEMENT OF CLOSED SESSION TOPIC(S)/ADJOURNMENT TO CLOSED SESSION
14.1 COUNCIL ROLL CALL
14.2 PUBLIC COMMENT
(Only comments or statements concerning the agenda items listed below are allowed.)
14.3 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(4) (one case):
Potential Litigation Against 3M Company and DuPont de Nemours, Inc. Related to Per and Poly-Fluoroalkyl Substances ("PFAS")
15. REPORT OUT OF CLOSED SESSION
16. ADJOURNMENT
The next regular meeting of the Town Council is scheduled for November 1, 2023, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Affidavit of Posting
The Town Clerk’s Office does hereby declare that, in accordance with California Government Code Section 54954.2(a), this agenda for the above stated meeting(s) was posted on October 12, 2023, before 6pm on the Town’s website and near the front entrances of: Town Hall, 9291 Old Redwood Highway, Windsor; and the Lakewood Village Shopping Center (Safeway) Community Bulletin Board, 9080 Brooks Road South, Windsor.