MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, October 18, 2023
Regular Meeting - 6:00 PM
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District) at 6:00 p.m.
2. COUNCIL ROLL CALL
Present at roll call were Councilmembers Fudge, Potter, Wall, Vice Mayor Salmon, and Mayor Reynoza.
PLEDGE OF ALLEGIANCE
Councilmember Potter led the Pledge of Allegiance.
CHANGES TO THE AGENDA
None.
uni PRESENTATION(S)/PROCLAMATION(S)
5.1 A Proclamation Proclaiming October 2023 as Domestic Violence Awareness Month Councilmember Potter read and presented a proclamation to Ingrid Matthews, Immediate Past Board Chair for YWCA Sonoma County, proclaiming October 2023 as Domestic Violence Awareness Month.
5.2 A Presentation by Nuestra Comunidad and North County Community Health Foundation
Kim Bender, Executive Director of the Health Care Foundation of Northern Sonoma County, Ima Bowen, Executive Director of Nuestra Comunidad, Dani Dominguez, CEO of On Th Margins, and Addison Pickrell. Research Associate of On The Margins, presente information on a potential Windsor Community Wellness Center.
ANNOUNCEMENTS
6.1 Upcoming Town Events
Councilmembers announced various upcoming Town events.
TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to Council. int Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minute Vednesday, October 18, 202
CONFLICT OF INTEREST DECLARATION
None.
PUBLIC COMMENT
None.
10. CONSENT CALENDAR
Councilmember Potter moved to adopt the following Consent Calendar items.
Councilmember Wall seconded the motion. The motion to adopt all items passed by the AYES: COUNCILMEMBERS FUDGE, POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
10.1 Approval of Minutes
Approved the regular Town Council meeting minutes of October 4, 2023, and the special Town Council meeting minutes of October 5, 2023.
10.2 Approve Check Register No. 612
Approved check numbers 96752 through and including 97029 and 25211 through and including 25429 (payroll).
10.3 Approve a Professional Services Agreement with BKF Consulting Engineers
1. Adopted Resolution No. 3890-23 amending the Approved Fiscal Year 2023-24 Budget in the amount of $650,000 for the Recycled Water System Expansion to Airport Business Park Area Project.
2. Approved a Professional Services Agreement with BKF Consulting Engineers to complete the design of the Recycled Water System Expansion to Airport Business Park Area and Bid Document Preparation Services and authorized the Town Manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town, not to exceed $1,625,000.
10.4 Professional Services Agreement with Coastland Civil Engineering for Wild Oak Water and Pavement Preservation Design Services
Approved a Professional Service Agreement (PSA) with Coastland Civil Engineering for the Wild Oak Water and Pavement Preservation Engineering Design Services in an amount not to exceed $301,205 and authorized the Town Manager to execute said agreement, with such minor changes as deemed appropriate by the Town Manager and any additional amendments up to 20% of the original amount, on behalf of the Town.
10.5 Approve a Professional Services Agreement with BKF Engineers for Temporary Office and Locker Room Facilities Site Preparation
Approved a Professional Services Agreement with BKF Engineers for temporary modular office facilities site preparation in an amount not to exceed $102,000 and authorized the Town Manager to execute said agreement and approved contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, October 18, 2023
10.6 Approve a Professional Services Agreement with Automation Group for Main Irrigation PLC, and Controls System Upgrade
Approved a Professional Services Agreement with Automation Group for Main Irrigation Programmable Logic Controller (PLC) and engineering/operational control upgrades in an amount not to exceed $186,000 and authorized the Town Manager to execute said agreement and approved contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
10.7 Approve the Purchase of a Paradigm Hydro-Jet Excavator Approved the award of bid for the purchase of a new Paradigm Hydro-Jet Excavator for use in the Public Works Water Division to Owen Equipment, for a total amount not to exceed $450,000 and authorized the Town Manager to execute any required documents related to the purchase.
10.8 Appointment to the Town's Senior Citizen Advisory Commission Adopted Resolution No. 3891-23 approving the Mayoral appointment of George Horwedel to serve on the Senior Citizen Advisory Commission, an at-large Council majority seat expiring December 2024, pursuant to California Government Code Section 40605, with ratification by Council,
11. PUBLIC HEARING - None.
12. REGULAR CALENDAR
12.1 Approve a Professional Services Agreement with BKF Engineers for the Design of a Permanent Sewer Connection between the Airport Larkfield Wikiup Sanitation Zone (ALWSZ) and the Windsor Water District (WWD)
Deputy Director of Water & Environmental Management Siwy and Wastewater Superintendent Ernst reported on the item.
Mayor Reynoza opened the public comment period. No comments were forthcoming.
Council and staff discussion ensued.
Councilmember Fudge moved to adopt Resolution No. 3892-23 amending the Approved Fiscal Year 2023-24 Budget in the amount of $365,000 for the Windsor Water District Airport Larkfield Wikiup Sanitation Zone Sanitary Sewer Intertie Project. Councilmember Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Vice Mayor Salmon moved to approve a Professional Services Agreement with BKF Engineers for design, bid, and construction management services for a permanent sanitary sewer connection between Airport Larkfield Wikiup Sanitation Zone (ALWSZ) and Windsor Water District, and authorized the Town Manager to execute said agreement in an amount not to exceed $365,000 and approved contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town. Councilmember Potter seconded Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, October 18, 2023
the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
12.2 Submittal of Town Comments on the Environmental Assessment for the Koi Nation Shiloh Resort and Casino Project
Community Development Director Streeter reported on the item.
Mayor Reynoza opened the public comment period.
The following member(s) of the public spoke on the item:
Chris Lamela
Sydney Cox
Betsy Mallace
Richard Boyle
Linda Williams
Mayor Reynoza closed the public comment period. No additional comments were forthcoming.
Clerk's Note: Written correspondence was submitted for this item.
Clerk's Note: Councilmember Wall left the meeting at 7:04 p.m.
Council and staff discussion ensued.
Vice Mayor Salmon moved to authorize the Town Manager to submit a comment letter, to the Bureau of Indian Affairs (BIA) on behalf of the Town, in response to the Environmental Assessment for the Koi Nation Shiloh Resort and Casino Project, and directed the Town Manager, with review by the Town Attorney, to prepare and submit the BIA a letter in opposition to the proposed resort and casino in this location. Councilmember Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
13. MAYOR'S & COUNCILMEMBERS' REPORTS
13.1 Individual Councilmember Reports and Comments, including Reports on Commitmemors reported on Acert as upcomila acts es, local resources, and reports. from meetings attended.
13.2 Councilmember Requests for Future Council Agenda Items None.
14. ANNOUNCEMENT OF CLOSED SESSION TOPIC(S)/ADJOURNMENT TO
CLOSED SESSION
Mayor Reynoza announced the following Closed Session item at 7:34 p.m.
14.1 COUNCIL ROLL CALL
Present at roll call were Councilmembers Fudge, Potter, Vice Mayor Salmon, and Mayor Reynoza.
Councilmember Wall was absent.
14.2 PUBLIC COMMENT
Mayor Reynoza opened the public comment period. No comments were forthcoming.
14.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(4) (one case):
Potential Litigation Against 3М Company and DuPont de Nemours, Inc. Related to Per and Poly-Fluoroalkyl Substances ("PFAS")
15. REPORT OF CLOSED SESSION
The Closed Session adjourned at 8:32 p.m. There was no action taken during the Closed Session.
16. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 8:32 p.m., to the next regular meeting of the Town Chamies oated at 9291 Old Redwood Figway, Buming 40 in Ceor. Council To Camacho Werty, MC
Town Clerk
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Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, October 18, 2023