MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, November 1, 2023
Regular Meeting - 6:00 PM
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District) at 6:00 p.m.
2. COUNCIL ROLL CALL
Present at roll call were Councilmembers Fudge, Potter, Wall, Vice Mayor Salmon, and Mayor Reynoza.
3. PLEDGE OF ALLEGIANCE
Councilmember Potter led the Pledge of Allegiance.
4. CHANGES TO THE AGENDA
None.
REPORT OUT OF CLOSED SESSION
Mayor Reynoza stated the Town Council held a Closed Session on Wednesday, October 18, 2023, for the purpose of:
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code Section 54956.9(d) (4) (one case):
Potential Litigation Against 3M Company and DuPont de Nemours, Inc. Related to Per and Poly-Fluoroalkyl Substances ("PFAS")
The Closed Session adjourned at 8:32 p.m. There was no action taken during the Closed Session.
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 A Proclamation Proclaiming November 2023 as Native American Heritage Month Vice Mayor Salmon read and presented a proclamation to Jack Pollard, Chairman and CEO of The Progressive Tribal Alliance proclaiming November 2023 as Native American Heritage Month.
6.2 A Proclamation Proclaiming November 12-19, 2023, as United Against Hate Week Councilmember Potter read and presented a proclamation proclaiming November 12-19, Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, November 1, 2023
2023, as United Against Hate Week.
6.3 Certificates of Appreciation to the July 3rd Kaboom Sponsors Mayor Salmon presented a Town Council Certificate of Appreciation to the following sponsors of the 2023 Windsor Kaboom program:
Ben Lehr Insurance Agency Aaction Rents
Poppy Bank Epicenter Arntz Builders
Eagle Distributing Bonin Dental Care
Sonoma County Resource Recovery Bonterra Organic Estates Eleos Electric Bricoleur Vineyards
Trans Tech Consultants Calm Moment
Ahlborn Fence & Steel Carly Saber Events
Coast Counties Peterbilt Crunch Fitness
Encore Wealth Management Friedman's
Exchange Bank Harkey Construction
George Petersen Insurance LINK Creative
Healdsburg Silveira Mead Clark
Les Schwab Tires Mendocino Forest Products
Nutrition Therapy Essentials, Inc. Oliver's Market
Scott/Casper Premium Meats Party Tents & Events
Stäubli Reese & Associates Engineering
Windsor Chamber of Commerce Summit State Bank
6.4 A Presentation from Merchant McIntyre and Associates Public Works Director/Town Engineer Cotulla introduced Drew Donaher, Senior Government Relations Associate, and Katie Peterson from Merchant McIntyre who presented a Federal Funding and Legislative Update.
6.5 A Presentation on a Refresh of the Town of Windsor's Logo Administrative Services Director Peterson introduced Management Analyst Berges who presented the item.
ANNOUNCEMENTS
7.1 Upcoming Town Events
Councilmembers announced various upcoming Town events.
TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to Council.
CONFLICT OF INTEREST DECLARATION
None.
10. PUBLIC COMMENT
None.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesdav. November 1. 2023
11. CONSENT CALENDAR
Vice Mayor Salmon moved to adopt the following Consent Calendar items. Councilmember Potter seconded the motion. The motion to adopt all items passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
11.1 Approval of Minutes
Approved the regular meeting minutes of October 18, 2023.
11.2 Amendment No. 3 Professional Services Agreement with Safebuilt, LLC for Consultant Services to the Town of Windsor
Approved Amendment No. 3 to Professional Services Agreement with Safebuilt (the Consultant) for Plan Review, Building Official and Inspection services for a total not-to- exceed amount of $100,000 and authorized the Town Manager to execute said agreement on behalf of the Town.
11.3 Professional Services Agreement with Rincon Consultants, Inc. for Environmental Review Services for the Quail Acres Il Project
Approved a Professional Services Agreement with Rincon Consultants, Inc. in the amount of $114,107.50 to prepare the environmental review documents necessary for the Quail Acres II Project and authorized the Town Manager to execute said agreement on behalf of the Town.
11.4 Amendment to the Professional Services Agreement with Cordoba Corporation for Planning Support Services
Approved Amendment 1 to the Professional Services Agreement with Cordoba Corporation in the amount of $50,000 for a total not-to-exceed amount of $100,000.
12. PUBLIC HEARING - None.
13. REGULAR CALENDAR
13.1 Approval of Installment Sale Agreement to Fund Improvements to the Water Reclamation Facilities
Administrative Services Director Peterson reported on the item and introduced Deputy Director of Water & Environmental Management Siwy, and James Fabian from Fieldman, Rolapp & Associates, Inc., who presented the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Council and staff discussion ensued.
Councilmember Potter moved to adopt Resolution No. 3893-23 approving, authorizing, and Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minute:
Wednesdav, November 1, 2023
directing execution of an Installment Sale Financing for Water Reclamation Capital Facilities, and approving related documents and official actions. Councilmember Fudge seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Boardmember Potter moved to adopt Resolution No. 1918-23 WWD approving, authorizing, and directing execution of an Installment Sale Financing for Water Reclamation Capital Facilities, and approving related documents and official actions. Boardmember Fudge seconded the motion. The motion passed by the following roll call vote:
AYES: BOARDMEMBERS FUDGE, POTTER, WALL,
VICE PRESIDENT SALMON AND PRESIDENT REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Boardmember Potter moved to adopt Resolution No. 3893-23 JPFA on behalf of the Joint Powers Financing Authority, authorizing the financing of public improvements for the Town of Windsor and approving an Installment Sale Agreement and related documents and action Vice Chair Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: BOARDMEMBERS FUDGE, POTTER, WALL,
VICE CHAIR SALMON AND CHAIR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
13.2 2023 Windsor Kaboom Summary Report
Recreation Manager Herman reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Council and staff discussion ensued, and Council provided feedback on the event.
13.3 Introduction of Ordinance Regarding Camping Restrictions on Public Property Community Development Director Streeter reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Council and staff discussion ensued.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, November 1, 2023
Vice Mayor Salmon moved to introduce and hold first reading, by title only, of an ordinance repealing Section 5-2-130 of Title V, Chapter 2, Article 1 and repealing Article 4 of Title V, Chapter 2, of the Windsor Municipal Code, relating to camping at parks and other recreational spaces in the Town of Windsor and adding Article 21 to Title II, Chapter 10, relating to camping regulations on public property. Councilmember Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
14. MAYOR'S & COUNCILMEMBERS' REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, local resources, and reports from meetings attended.
14.2 Councilmember Requests for Future Council Agenda Items None.
15. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 7:32 p.m., in memory of Emma Rose Walker, a 17- year-old Santa Rosa teen killed in a DUI accident on Friday, October 13, 2023. The next regular meeting of the Town Council is scheduled for November 1, 2023, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Deputy Town Clerk
oint Windsor Town Council. Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minute:
Vednesday, November 1, 202.