MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, December 6, 2023
Regular Meeting - 6:00 PM
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District) at 6:00 p.m.
2. COUNCIL ROLL CALL
Present at roll call were Councilmembers Fudge, Potter, Wall, Vice Mayor Salmon, and Mayor Reynoza.
PLEDGE OF ALLEGIANCE
Councilmember Potter led the Pledge of Allegiance.
CHANGES TO THE AGENDA
None.
At this time, Town Manager Davis advised the Council that Town Attorney Sanchez would be participating by teleconference for tonight's meeting.
REORGANIZATION OF COUNCIL
5.1 Selection of Vice Mayor
Mayor Reynoza announced the item.
Mayor Reynoza opened the public comment period. No comments were forthcoming.
Councilmember Fudge nominated Councilmember Potter for the position of Vice Mayor.
Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, POTTER, WALL,
VICE MAYOR SALMON AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Mayor Reynoza recessed the meeting at 6:03 p.m.
Mayor Reynoza reconvened the meeting at 6:10 p.m. All Councilmembers were present.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, December 6, 2023
PRESENTATION(S)/PROCLAMATION(S)
None.
ANNOUNCEMENTS
7.1 Upcoming Town Events
Councilmembers announced various upcoming Town events.
TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to Council.
CONFLICT OF INTEREST DECLARATION
None.
10. PUBLIC COMMENT
None.
11. CONSENT CALENDAR
Vice Mayor Potter moved to adopt the following Consent Calendar items. Councilmember Salmon seconded the motion. The motion to adopt all items passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
11.1 Approval of Minutes
Approved the minutes for the regular Town Council meeting held on November 15, 2023.
11.2 Treasurer's Quarterly Investment Report
Received the Treasurer's Quarterly Investment Report for the quarter ended September 30, 2023.
11.3 Approve a Professional Services Agreement with Hazen and Sawyer Engineering for a Biosolids Processing Pilot Study
Approved a Professional Services Agreement with Hazen and Sawyer Engineering for Biosolids Treatment and Disposal Design Pilot Testing Support in an amount not to exceed $174,000 and authorized the Town Manager to execute said agreement and approved contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
11.4 Extension to LandCare USA, LLC Master General Services Agreement Approved Amendment No. 2 to the Master General Services Agreement and Task Order #4 with LandCare USA, LLC, to provide landscape maintenance services to Town parks, streetscapes, and facilities in an amount not-to-exceed $338,149.51, extended the term to December 31, 2024, and authorized the Town Manager to execute said agreement amendment and task order, approved future amendments or required task orders, and approved contract documentation, on behalf of the Town in an amount not to exceed approved budget amounts.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, December 6, 2023
11.5 Cancellation of the January 3, 2024, Regular Town Council Meeting Cancelled the regular meeting of the Town Council scheduled for January 3, 2024.
11.6 Hembree Lane Oaks Bond Agreement
Adopted Resolution No. 3897-23 authorizing the Town Manager to execute a Bond Agreement for the tree security deposit and potential tree mitigation in-lieu fees.
12. PUBLIC HEARING
12.1 Continued Public Hearing of Appeal of Revision to File for The McClelland Hotel Project
Community Development Director Streeter reported on the item.
Mayor Reynoza opened the public hearing.
The following member(s) of the public spoke on the item:
Betsy Mallace
Mayor Reynoza closed the public hearing. No additional comments were forthcoming.
Vice Mayor Potter moved to continue the public hearing on the appeals of the Planning Commission's approval to a date certain of February 21, 2023, due to the Revision to File application being withdrawn. Councilmember Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
13. REGULAR CALENDAR
13.1 2019-2020 Biennial Greenhouse Gas Emissions Report Planner III Jordan and Deputy Director of Water & Environmental Management Siwy introduced the item and Eli Krispi with GHG Consulting who reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Council and staff discussion ensued.
Councilmember Fudge moved to accept the 2019-2020 Biennial Greenhouse Gas Emissions Report, with the direction that staff update the report to reflect informational bullet points and informational sections. Vice Mayor Potter seconded the motion. The motion passed by the following roll call vote:
int Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minu ednesday, December 6, 20
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
13.2 Introduction of an Ordinance Adding Chapter 6, Sidewalk Maintenance and Liability, to Title X, Streets, Sidewalks and Bridges, of the Town of Windsor Municipal Code Public Works Director/Town Engineer Cotulla and Management Analyst Berges reported on the item.
Mayor Reynoza opened the public comment period.
The following member(s) of the public spoke on the item:
Betsy Mallace
Mayor Reynoza closed the public comment period. No additional comments were forthcoming.
Council and staff discussion ensued.
Councilmember Salmon moved to receive an introduction and hold first reading, by title only, of an ordinance adding Chapter 6, Sidewalk Maintenance and Liability, to Title x, Streets, Sidewalks and Bridges, of the Town of Windsor Municipal Code. Councilmember Fudge seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
13.3 Introduction of an Ordinance Amending Title I, Chapter 6, Article 9 of the Town of Windsor Code Town Seal, Logo, Flag, Name and Property
Management Analyst Berges reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Council and staff discussion ensued.
Vice Mayor Potter moved to receive an introduction and hold first reading, by title only, of an ordinance amending Title 1, Chapter 6, Article 9 of the Town of Windsor Code regulating the use of the Town Seal, Logo, Flag, Name and Property. Councilmember Fudge seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, December 6, 2023
ABSENT: NONE
13.4 Inclusionary Housing Ordinance Report
Planner I Locke reported on the item.
Mayor Reynoza opened the public comment period.
The following member(s) of the public spoke on the item:
Betsy Mallace
Mayor Reynoza closed the public comment period. No additional comments were forthcoming.
Council and staff discussion ensued.
This item was an informational report, therefore, no action was taken.
13.5 Introduction of an Ordinance Amending the Town Municipal Code Title I, Chapter 5, Article 1, Planning Commission
Town Clerk/Public Information Officer Camacho-Werby reported on the item.
Mayor Reynoza opened the public comment period.
The following member(s) of the public spoke on the item:
Rocio Rodriguez
Mayor Reynoza closed the public comment period. No additional comments were forthcoming.
Council and staff discussion ensued.
Councilmember Salmon moved to receive an introduction and hold first reading, by title only, of an ordinance amending Title I, Chapter 5, Article 1, "Planning Commission," of the Town of Windsor Code, establishing requirements related to the Town's Planning Commission, as amended to remove the requirement to be a registered voter within Town limits in Section 1-5-105. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
14. MAYOR'S & COUNCILMEMBERS' REPORTS
Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, local resources, and reports from meetings attended
14.2 Councilmember Requests for Future Council Agenda Items Councilmember Wall requested reviewing options for updating the Town's Municipal Code regarding Inclusionary Housing in Lieu fees.
15. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 8:12 p.m., to the next regular meeting of the Town Council scheduled for December 20, 2023, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor. 'Town Cler
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, December 6, 2023