Accessing Town Meetings
Town Council Agenda staff reports are now available on the Town's website ( www.townofwindsor.com
). If an Agenda item has not been highlighted, no written report is available. (Please note that some reports may be large documents requiring a long loading time.) The agenda and staff reports will be available for public review at the Civic Center, 9291 Old Redwood Highway, Building 400, at least 24 hours in advance of the meeting.
In compliance with the Americans with Disabilities Act:
If you need special assistance to attend or participate in a Town Council meeting, please contact the Town Clerk's office at [email protected]
. Notification at least 48 hours prior to the meeting will assist Town staff in ensuring reasonable accommodations are made to provide accessibility to the meeting.
As a public service to the community, Town Council meetings are held in-person, and viewable through a live webcast on Zoom, at https://townofwindsor.zoom.us/j/89338659973
or by dialing 877-853-5247 and entering Zoom Webinar ID: 893 3865 9973, televised on Comcast Cable Channel 27, on AT&T U-verse Channel 99 and live webcasted at http://townofwindsor.com/721/Agendas-Minutes-Videos
.
If a technical issue arises with Zoom video or the listening phone dial-in option, the Town Council meeting will continue unless a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449.
Effective March 1, 2023:
Members of the public will be allowed to provide public comment through Zoom if a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449.
Effective October 1, 2023:
Members of the public who wish to address the Council, by providing public comment, during the meeting must do so in-person in the Civic Center Council Chambers at 9291 Old Redwood Highway, Building 400 in Windsor, where the meeting is being publicly held. As an alternative, members of the public may also provide written public comment submitted via email to:
[email protected]
, please submit them via email to the Council by 12:00 p.m. on the day of the meeting.
Documents related to Open Session Agendas
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town's website at www.townofwindsor.com
, or by email upon request.
These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CHANGES TO THE AGENDA
5. PRESENTATION(S)/PROCLAMATION(S)
5.1 A Proclamation Honoring Michael Carson for Forty-One Years of Service and Congratulating Him Upon His Retirement Proclamation
5.2 Present an Award to Shone Farm for WateReuse Recycled Water Customer of the Year
5.3 Presentation of a Community Donation to the Town of Windsor for the Construction of the New Pickleball Courts at Hiram Lewis Park
5.4 Presentation by the Sonoma County Boys and Girls Club and Charitable Support from the 2023 Schulz Celebrity Golf Classic
5.4 PowerPoint - Windsor Boys and Girls Club (Distributed 2023-12-19)
6. ANNOUNCEMENTS
6.1 Upcoming Town Events
Announcements
7. TOWN MANAGER'S REPORT
8. CONFLICT OF INTEREST DECLARATION
9. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed
on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
10. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
10.1 Approval of Minutes
Approve the meeting minutes for the regular Council meeting held on December 6, 2023.
Minutes
10.2 Approve Check Register No. 614
Approve check numbers 97269 through and including 97559 and 25290 through and including 25323 (payroll).
Agenda Report
10.3 Approve a Major Construction Agreement for the Influent Wet Well Screen Improvements Project Approve the plans and specifications and award the construction contract to Valentine Corporation in the amount of $ 957,369 for construction of the Influent Wet Well Screen Improvements Project and authorize the Town Manager to execute said construction contract and any required construction change orders up to 20% of the original amount on behalf of the Town.
Adopt a resolution amending the approved Fiscal Year 2023-24 budget in the amount of $679,580 for the Influent Wet Well Screen Improvements Project.
Agenda Report
1. Resolution - Budget Amendment - Influent Wet Well Screen
2. Agreement
3. Project Location Map
4. Bid summary
10.4 Approve a Major Construction Agreement for the Secondary Clarifier Improvements Project Adopt a resolution amending the Approved Fiscal Year 2023-24 budget in the amount of $6,571,290 for the Secondary Clarifier Improvements Project.
Approve the plans and specifications and award the construction contract to GSE Construction Company, Inc., in the amount of $4,745,400 for construction of the Secondary Clarifier Improvements Project and authorize the Town Manager to execute said construction contract and any required construction change orders up to an additional 20% on behalf of the Town.
Approve a Professional Services Agreement for as needed construction engineering services with Black & Veatch in the amount of $165,000.
Agenda Report
1. Resolution - Budget Amendment - Secondary Treatment Upgrades
2. Agreement - GSE Construction
3. Agreement - Black & Veatch
4. Project Location
5. Bid Summary Secondary Clarifier
10.5 Ordinance Adding Chapter 6, Sidewalk Maintenance and Liability, to Title X, Streets, Sidewalks and Bridges, of the Town of Windsor Municipal Code Hold second reading, by title only, an ordinance adding Chapter 6, Sidewalk Maintenance and Liability, to Title X, Streets, Sidewalks and Bridges, of the Town of Windsor Municipal Code.
Agenda Report
1. Ordinance
10.5 Correspondence Received (Distributed 2023-12-18)
10.6 Transportation Art Program Resolution
Adopt a resolution approving a proposal to the California Department of Transportation (Caltrans) for the transportation art program and appointing the Town Manager as the Town’s designee for all matters regarding the proposal and project.
Agenda Report
1. Resolution
2. Caltrans Box Locations
3. Caltrans Transportation Art Proposal
10.7 Ordinance Amending Title I, Chapter 6, Article 9 of the Town of Windsor Code Town Seal, Logo, Flag, Name and Property Hold second reading, by title only, and adopt an ordinance amending Title 1, Chapter 6, Article 9 of the Town of Windsor Code regulating the use of the Town Seal, Logo, Flag, Name and Property.
Agenda Report
1. Ordinance
10.8 Adoption of an Ordinance Amending the Town Municipal Code Title I, Chapter 5, Article 1, Planning Commission Hold a second reading, by title only, adopting an ordinance amending Title I, Chapter 5, Article 1, "Planning Commission," of the Town of Windsor Code, establishing requirements related to the Town's Planning Commission.
Agenda Report
1. Ordinance
2. Ordinances Adopted for Title I, Chapter 5, Article I
10.9 Acceptance of Work for the Municipal Water Supply Well Feasibility Exploratory Borings Project Adopt a resolution accepting work performed by Weeks Drilling and Pump Company for the Municipal Water Supply Well Feasibility Exploratory Borings Project and directing the Town Clerk to record a Notice of Completion.
Agenda Report
1. Resolution
2. NOC - Weeks Drilling - Municipal Exploratory Borings Project
10.10 Town Logo
Adopt a resolution adopting a refreshed illustration of the Town Logo and Flag.
Agenda Report
1. Resolution
11. PUBLIC HEARING
None.
12. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
12.1 Emerging Artist Public Art Program
By motion, approve the Emerging Artist Public Art Program.
Agenda Report
1. Locations
12.1 PowerPoint - Emerging Artist Public Art Program (Distributed 2023-12-18)
12.2 Hiram Lewis Pickleball Courts and Improvement Project By motion, approve the Parks and Recreation Commission recommendation of the revised design concept and location for the Pickleball Courts and Improvement Project at Hiram Lewis Park.
Agenda Report
1. Pickleball Court Concept
12.2 Correspondence Received (Distributed 2023-12-18)
12.2 PowerPoint - Hiram Lewis Pickleball Courts (Distributed 2023-12-18)
12.3 Multi-Family Residential Objective Design Standards Informational Report Receive an informational report on objective design standards in the Town's Zoning Ordinance.
Agenda Report
1. 19-18 Town Council Staff Report - 12-2021
2. Ordinance 2021-357 Amending The Text of the Town of Windsor Zoning Ordinance
12.3 PowerPoint - Multi-Family Residential Objective Design Standards (Distributed 2023-12-18)
12.4 Authorized Positions and Salary Schedule Update
Adopt a resolution approving the list of authorized positions, salary schedules, establishing a new position, and abolishing previously adopted salary schedules.
Agenda Report
1. Resolution
Exhibit A - Position Authorization FY2023-24
Exhibit B - Non-Exempt Salary Schedule FY2023-24
Exhibit C - Exempt Salary Schedule FY2023-24
12.4 PowerPoint - Authorized Positions and Salary Schedules Update (Distributed 2023-12-18)
13. MAYOR'S & COUNCILMEMBERS' REPORTS
13.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
13.2 Councilmember Requests for Future Council Agenda Items
14. ADJOURNMENT
The meeting of the Town Council scheduled for January 3, 2024, was cancelled.
The next regular meeting of the Town Council is scheduled for January 17, 2024, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Affidavit of Posting
The Town Clerk’s Office does hereby declare that, in accordance with California Government Code Section 54954.2(a), this agenda for the above stated meeting(s) was posted on December 14, 2023, before 6pm on the Town’s website and near the front entrances of: Town Hall, 9291 Old Redwood Highway, Windsor; and the Lakewood Village Shopping Center (Safeway) Community Bulletin Board, 9080 Brooks Road South, Windsor.