MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, December 20, 2023
Regular Meeting - 6:00 PM
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
NOTICE OF PARTICIPATION VIA TELECONFERENCE
NOTICE IS HEREBY GIVEN, as authorized by Government Code Section 54953, that Vice Mayor Tanya Potter participated in the meeting via teleconference. Members of the public could attend and participate at either the address given above or via teleconference from the location below:
562 Toye Boulevard
Canyon Lake, Texas 78133
CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency), and the Board of Directors of the Town of Windsor Water District (District) at 6:00 p.m.
2. COUNCIL ROLL CALL
Present at roll call were Councilmember Fudge, Councilmember Salmon, and Mayor Reynoza.
Vice Mayor Potter attended via teleconference.
Councilmember Wall was absent.
PLEDGE OF ALLEGIANCE
Councilmember Fudge led the Pledge of Allegiance.
4. CHANGES TO THE AGENDA
None.
PRESENTATION(S)/PROCLAMATION(S)
5.1 A Proclamation Honoring Michael Carson for Forty-One Years of Service and Congratulating Him Upon His Retirement
Councilmember Fudge read and presented a proclamation to Michael Carson, Management Analyst of the Town of Windsor Public Works Department.
Mr. Carson thanked the Council for the recognition.
oint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minute Vednesdav, December 20. 2023
5.2 Present an Award to Shone Farm for WateReuse Recycled Water Customer of the Year
Public Works Director/Town Engineer Cotulla shared a video nominating Shone Farm for the award. Mayor Reynoza presented the award to Anthony Blondin with Shone Farm.
5.3 Presentation of a Community Donation to the Town of Windsor for the Construction of the New Pickleball Courts at Hiram Lewis Park
Parks and Recreation Director presented the project item and introduced the Sonoma County Pickleball Club Board of Directors, who presented a check in the amount of over $20,000 to the Town for new pickleball courts at Hiram Lewis Park.
5.4 Presentation by the Sonoma County Boys and Girls Club and Charitable Support from the 2023 Schulz Celebrity Golf Classic
Rich Coombs with the Windsor Golf Club presented on the item and introduced Amber Behrens with the Schultz Celebrity Golf Classic and Hayley Bly who presented on the Sonoma County Boys and Girls Club of Sonoma- Marin. Mr. Coombs also presented Ms.
Bly with a check for to the Sonoma County Boys and Girls Club of Sonoma- Marin in the amount of over $200,000
6. ANNOUNCEMENTS
6.1 Upcoming Town Events
Councilmembers announced various upcoming Town events.
7. TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to Council.
CONFLICT OF INTEREST DECLARATION
None.
PUBLIC COMMENT
Julian Cohen requested the Town Council coordinate a re-generosity day to engage the community.
David Kahn thanked the Town Council for continuing to support the Charlie Brown Christmas Tree Program and the lighting of the Menorah.
10. CONSENT CALENDAR
Councilmember Salmon moved to adopt the following Consent Calendar items. Councilmember Fudge seconded the motion The motion adopt all items passed by the following all call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
10.1 Approval of Minutes
Approved the meeting minutes for the regular Council meeting held on December 6, 2023.
Joint Windsor Town Counci, Windsor Redeveled, eesber 20, 202md Windsor Water District Meting Minutes
10.2 Approve Check Register No. 614
Approved check numbers 97269 through and including 97559 and 25290 through and including 25323 (payroll).
10.3 Approve a Major Construction Agreement for the Influent Wet Well Screen Improvements Project
1. Approved the plans and specifications and award the construction contract to Valentine Corporation in the amount of $957,369 for construction of the Influent Wet Well Screen Improvements Project and authorized the Town Manager to execute said construction contract and any required construction change orders up to 20% of the original amount on behalf of the Town.
2. Adopted Resolution No. 3898-23 amending the approved Fiscal Year 2023-24 budget in the amount of $679,580 for the Influent Wet Well Screen Improvements Project.
10.4 Approve a Major Construction Agreement for the Secondary Clarifier Improvements Project
1. Adopted Resolution No. 3899-23 amending the Approved Fiscal Year 2023-24 budget in the amount of $6,571,290 for the Secondary Clarifier Improvements Project.
2. Approved the plans and specifications and awarded the construction contract to GSE Construction Company, Inc., in the amount of $4,745,400 for construction of the Secondary Clarifier Improvements Project and authorized the Town Manager to execute said construction contract and any required construction change orders up to an additional 20% on behalf of the Town.
3. Approved a Professional Services Agreement for as needed construction engineering services with Black & Veatch in the amount of $165,000.
10.5 Ordinance Adding Chapter 6, Sidewalk Maintenance and Liability, to Title X, Streets, Sidewalks and Bridges, of the Town of Windsor Municipal Code Held second reading, by title only, and adopted Ordinance No. 2023-383 adding Chapter 6, Sidewalk Maintenance and Liability, to Title X, Streets, Sidewalks and Bridges, of the Town of Windsor Municipal Code.
10.6 Transportation Art Program Resolution
Adopted Resolution No. 3900-23 approving a proposal to the California Department of Transportation (Caltrans) for the transportation art program and appointing the Town Manager as the Town's designee for all matters regarding the proposal and project.
10.7 Ordinance Amending Title I, Chapter 6, Article 9 of the Town of Windsor Code Town Seal, Logo, Flag, Name and Property
Held second reading, by title only, and adopted Ordinance No. 2023-384 amending Title 1, Chapter 6, Article 9 of the Town of Windsor Code regulating the use of the Town Seal, Logo, Flag, Name and Property.
10.8 Adoption of an Ordinance Amending the Town Municipal Code Title I, Chapter 5, Article 1, Planning Commission
Ield a second reading, by title only, and adopted Ordinance No. 2023-385 amending Title I Chapter 5, Article 1, "Planning Commission," of the Town of Windsor Code, establishing requirements related to the Town's Planning Commission.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, December 20, 2023
10.9 Acceptance of Work for the Municipal Water Supply Well Feasibility Exploratory Borings Project
Adopted Resolution No. 3901-23 accepting work performed by Weeks Drilling and Pump Company for the Municipal Water Supply Well Feasibility Exploratory Borings Project and directing the Town Clerk to record a Notice of Completion.
10.10 Town Logo
Adopted Resolution No. 3902-23 adopting a refreshed illustration of the Town Logo and Flag.
11. PUBLIC HEARING - None.
12. REGULAR CALENDAR
12.1 Emerging Artist Public Art Program
Parks and Recreation Director Lemen reported on the item.
Mayor Reynoza opened the public comment period.
The following member(s) of the public spoke on the item:
Betsy Mallace
Julian Cohen
Mayor Reynoza closed the public comment period. No additional comments were forthcoming.
Council and staff discussion ensued.
Councilmember Salmon moved to approve the Emerging Artist Public Art Program. Vice Mayor Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
12.2 Hiram Lewis Pickleball Courts and Improvement Project Parks and Recreation Director Lemen reported on the item.
Mayor Reynoza opened the public comment period.
The following member(s) of the public spoke on the item:
Denny Robles
Arlene Knudsen
Xerxes Whitney, Windsor Middle School Teacher
Leo Larkin
Mayor Reynoza closed the public comment period. No additional comments were forthcoming.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, December 20, 2023
Council and staff discussion ensued.
Councilmember Fudge moved to approve the Parks and Recreation Commission recommendation of the revised design concept and location for the Pickleball Courts and Improvement Project at Hiram Lewis Park. Councilmember Salmon seconded the motion.
The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
12.3 Multi-Family Residential Objective Design Standards Informational Report Community Development Director Streeter reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Council and staff discussion ensued.
This item was informational only, no action was required.
12.4 Authorized Positions and Salary Schedule Update
Community Development Director Streeter reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Council and staff discussion ensued.
Councilmember Salmon moved to adopt Resolution No. 3093-23 approving the list of uthorized positions, salary schedules, establishing a new position, and abolishing previous! dopted salary schedules. Councilmember Fudge seconded the motion. The motion passed b the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
13. MAYOR'S & COUNCILMEMBERS' REPORTS
13.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, local resources, and reports from meetings attended.
Councilmember Requests for Future Council Agenda Items
Councilmember Salmon requested thanking Precision Crane for their annual display of a Christmas Tree and United States Flag over Highway 101.
14. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 7:58 p.m., to the next regular meeting of the Town Council scheduled for January 17, 2024, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor. The regularly scheduled Town Council meeting of January 3, 2024, was cancelled.
Town Clerk , Camacho-Werby, MMC
int Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minut ednesdav. December 20. 201