MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, January 17, 2024
Regular Meeting - 6:00 PM
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency), and the Board of Directors of the Town of Windsor Water District (District) at 6:00 p.m.
2. COUNCIL ROLL CALL
Present at roll call were Councilmember Fudge, Councilmember Salmon, Vice Mayor Potter, and Mayor Reynoza.
Councilmember Wall was absent.
PLEDGE OF ALLEGIANCE
Youth Mayor Ruby Grambow led the Pledge of Allegiance.
CHANGES TO THE AGENDA
None.
PRESENTATION(S)/PROCLAMATION(S)
5.1 Acknowledgement of Youth Mayor Ruby Grambow through June 2024 Miss Ruby Grambow thanked the Council for the recognition and expressed comments on being selected
5.2 A Certificate of Appreciation to the Windsor Parks and Recreation Foundation (People4Parks) for the 15th Annual Charlie Brown Christmas Tree Grove Windsor Parks and Recreation Foundation Board of Director Members Lorene Romero and Melissa Leonard were present to receive the certificate.
5.3 A Presentation Regarding the Windsor NEXT Community Workshop and Survey Results
Senior Civil Engineer Perez introduced the item and Terrance Zhao with Fehr and Peer, who presented the item.
6. ANNOUNCEMENTS - None.
7. TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to Council.
8. CONFLICT OF INTEREST DECLARATION
None.
9. PUBLIC COMMENT
Julian Cohen, requested holding a re-generosity day.
Meredith Rennie, spoke in support of Consent Calendar Item No. 10.5 (Master Professional Services Agreement with Gates + Associates for Pleasant Oak Park Master Plan and Conceptual Designs).
Windsor Library Commissioner Doyle shared information about the Sonoma County Library mobile application, members to join the commission, and Sonoma County parks pass.
Colin Brown, Gov GPT, shared information on Gov GPT software solution and potential benefits of use.
10. CONSENT CALENDAR
Vice Mayor Potter moved to adopt the following Consent Calendar items. Councilmember Salmon seconded the motion and noted he would be dissenting from Item 10.5 (Master Professional Services Agreement with Gates + Associates for Pleasant Oak Park Master Plan and Conceptual Designs). The motion to adopt items 10.1, 10:2, 10.3, 10.4, 10.6, 10.7, and 10.8 passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
10.1 Approval of Minutes
Approved the meeting minutes for the regular Council meeting held on December 20, 2023.
10.2 Approve Check Register No. 615
Approved check numbers 97560 through and including 97780 and 25324 through and including 25360 (payroll).
10.3 Approve a Major Construction Agreement for the UV Disinfection Facility System Improvements Project
Approved the plans and specifications and approved a major construction agreement with C.
Overaa & Co., and initial Contract Change Order No. 1, in the amount of $ 4,381,000 for the construction of the UV Disinfection Facility System Improvements Project and authorized the Town Manager to execute said construction contract and any required construction change orders up to the approved budget amount on behalf of the Town.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, January 17, 2024
10.4 Approve the Purchase of Trailer-Mounted Pumping Equipment Approved the purchase of trailer-mounted pumping equipment with Aaction Rents for use in the Public Works Water Reclamation Division in an amount not to exceed $200,000 and authorized the Town Manager to execute said purchase on behalf of the Town.
10.5 Master Professional Services Agreement with Gates + Associates for Pleasant Oak Park Master Plan and Conceptual Designs
Clerk's Note: This item was voted on separately.
The motion was passed by the following roll call vote:
AYES: COUNCILMEMBER FUDGE,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: COUNCILMEMBER SALMON
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
10.6 Authorized Positions and Salary Schedule Update
Adopted Resolution No. 3904-24 approving the list of authorized positions and salary schedule and abolishing previously adopted salary schedules.
10.7 Support for HOME and HOME-ARP Program Funding Applications for the Heritage Park Apartments Project
Adopted Resolution No. 3905-24 supporting applications by Linc Housing, LLC, its affiliates and/or assigns for 2024-25 Home Investment Partnership and Home American Rescue Plan (HOME-ARP) funding up to 1,300,000 for the Heritage Park Apartments Project.
10.8 Downtown Pedestrian and Bicycle Crossing of US101 Project
1. Adopted Resolution No. 3906-24 amending the Approved Fiscal Year 2023-24 Budget in the amount of $950,000 for the Downtown Pedestrian and Bicycle Crossing of US101 Project.
2. Approved a Professional Services Agreement with Mark Thomas & Company for the engineering design of the Downtown Bike and Pedestrian Crossing of the US101 Phase 1 Project in an amount not to exceed $1,461,627 and authorized the Town Manager to execute said agreement on behalf of the Town and any contract amendments up to 20 percent of the contract amount.
3. Approved a Cooperative Agreement with the State of California, acting through its Department of Transportation, referred to as Caltrans for the improvements to the State Highway System for the Downtown Pedestrian and Bicycle Crossing of US101 Project in an amount not to exceed $200,000 and authorized the Town Manager to execute said agreement on behalf of the Town and any contract amendments up to 20 percent of the contract amount.
11. PUBLIC HEARING
11.1 888 Jensen Tentative Parcel Map
Planner I Locke reported on the item.
Mayor Reynoza opened the public hearing.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, January 17, 2024
The following member(s) of the public spoke on the item:
Michael Look
Mayor Reynoza closed the public hearing. No additional comments were forthcoming.
Mayor Reynoza re-opened the public hearing.
The following member(s) of the public spoke on the item:
Don Albini
Member of the Public (name not provided)
Andy Mackie
Mayor Reynoza re-closed the public hearing. No additional comments were forthcoming.
Vice Mayor Potter moved to adopt Resolution No. 3907-24 approving a Tentative Parcel Map to divide a 3.27+/- acre parcel located 888 Jensen Lane (APN 162 -020-044); a Variance to exceed the maximum allowable front yard setback, a reduction of the required Agricultural Buffer; and reservation of three (3) residential growth control allocations for the 888 Jensen Tentative Parcel Map Project. Councilmember Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON,
VICE MAYOR POTTER, AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
11.2 Shiloh Business Park - Site Plan and Design Review, Tentative Map, Rezoning, Agricultural Buffer Reduction - Request for Continuance Community Development Director Streeter reported on the item.
Mayor Reynoza opened the public hearing.
The following members) of the public spoke on the item:
Kristine Byrne, Pruitt Industrial Park
Mayor Reynoza closed the public hearing. No additional comments were forthcoming.
Councilmember Salmon moved to continue the Shiloh Business Park public hearing to February 7, 2024. Councilmember Fudge seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON,
VICE MAYOR POTTER, AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
12. REGULAR CALENDAR
12.1 Professional Services Agreement with Willdan Financial Services Economic Development Manager Ricard introduced the item and James Edison and Molly McKay with Willdan Group Inc., who reported on the item. oint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, January 17, 2024
Mayor Reynoza opened the public comment period. No comments were forthcoming.
Council and staff discussion ensued.
Councilmember Fudge moved to approve a Professional Services Agreement with Willdan Financial Services for the development of an Economic Development Strategic Plan in the amount of $99,420 and authorized the Town Manager to execute the agreement on behalf of the Town. Councilmember Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
12.2 Keiser Park Master Plan Update
This item was removed from the agenda.
12.3 Mediterranean Oak Borer Beetle Infestation Tree Maintenance Program Parks and Facilities Superintendent Johnson reported on the item.
Mayor Reynoza opened the public comment period. No comments were forthcoming.
Council and staff discussion ensued
Mayor Reynoza re-opened the public comment period. The following member(s) of the public spoke on the item:
Ryan Hagstrom, Arborist
Mayor Reynoza re-closed the public comment period. No additional comments were forthcoming.
Vice Mayor Potter moved to adopt urgency Ordinance No. 2024-386 amending the Town of Windsor Zoning Ordinance, Chapter 27.36-Tree Preservation and Protection, to remove the percentage cap on allowed mitigation fees and forfeited security deposits collected that can be used for maintenance of protected trees to assist in emergency Mediterranean Oak Borer Treatment of heritage oak trees on public property within town limits. Councilmember Fudge seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
Vice Mayor Potter moved to adopt Resolution No. 3908-24 amending the Tree Removal Mitigation Fund Fiscal Year 2023-25 Budget in the not-to-exceed amount of $200,000.
Councilmember Salmon seconded the motion. The motion passed by the following roll call Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday. January 17, 2024
vote:
AYES: COUNCILMEMBERS FUDGE, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
Vice Mayor Potter moved to approve Amendment No. 1 to the Master General Service Agreement and Task Order No. 2 with Hagstrom and Sons Professional Tree Service for a not to exceed amount of $300,000. Councilmember Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
12.4 Amendments to the Rules of Conduct of Meetings of the Town Council This item was removed from the agenda.
13. MAYOR'S & COUNCILMEMBERS' REPORTS
13.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, local resources, and reports from meetings attended.
13.2 Councilmember Requests for Future Council Agenda Items Councilmember Salmon requested a Council goal-sharing workshop to include what a successful 2024 may look like and requested a welcoming event at the Redwood Views housing project.
14. ANNOUNCEMENT OF CLOSED SESSION TOPIC(S)/ADJOURNMENT TO
CLOSED SESSION
Mayor Reynoza announced the following Closed Session item at 7:54 p.m.
14.1 COUNCIL ROLL CALL
Present at roll call were Councilmembers Fudge, Salmon, Vice Mayor Potter, and Mayor Reynoza.
Councilmember Wall was absent.
14.2 PUBLIC COMMENT
Mayor Reynoza opened the public comment period. No comments were forthcoming.
14.3 CONFERENCE WITH LEGAL COUNSEL - REAL PROPERTY NEGOTIATOR - 8547 OLD REDWOOD HIGHWAY
Property: 8547 Old Redwood Highway (APN 164-080-040)
Town Negotiator: Jon Davis, Town Manager
Negotiating Party: Michael Tovani
Under Negotiation: A 1,606 Square Foot Detached Single-Family Residence
15. REPORT OUT OF CLOSED SESSION
The Closed Session adjourned at 8:35 p.m. There was no reportable action taken during the Closed Session.
16. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 8:35 p.m., to the next regular meeting of the Town Council scheduled for February 7, 2024, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, January 17, 2024