Accessing Town Meetings
Town Council Agenda staff reports are now available on the Town's website ( www.townofwindsor.com
). If an Agenda item has not been highlighted, no written report is available. (Please note that some reports may be large documents requiring a long loading time.) The agenda and staff reports will be available for public review at the Civic Center, 9291 Old Redwood Highway, Building 400, at least 24 hours in advance of the meeting.
In compliance with the Americans with Disabilities Act:
If you need special assistance to attend or participate in a Town Council meeting, please contact the Town Clerk's office at [email protected]
. Notification at least 48 hours prior to the meeting will assist Town staff in ensuring reasonable accommodations are made to provide accessibility to the meeting.
As a public service to the community, Town Council meetings are held in-person, and viewable through a live webcast on Zoom, at https://townofwindsor.zoom.us/j/89338659973
or by dialing 877-853-5247 and entering Zoom Webinar ID: 893 3865 9973, televised on Comcast Cable Channel 27, on AT&T U-verse Channel 99 and live webcasted at http://townofwindsor.com/721/Agendas-Minutes-Videos
.
If a technical issue arises with Zoom video or the listening phone dial-in option, the Town Council meeting will continue unless a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449.
Effective March 1, 2023:
Members of the public will be allowed to provide public comment through Zoom if a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449.
Effective October 1, 2023:
Members of the public who wish to address the Council, by providing public comment, during the meeting must do so in-person in the Civic Center Council Chambers at 9291 Old Redwood Highway, Building 400 in Windsor, where the meeting is being publicly held. As an alternative, members of the public may also provide written public comment submitted via email to:
[email protected]
, please submit them via email to the Council by 12:00 p.m. on the day of the meeting.
Documents related to Open Session Agendas
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town's website at www.townofwindsor.com
, or by email upon request.
These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CHANGES TO THE AGENDA
5. PRESENTATION(S)/PROCLAMATION(S)
5.1 Community Spotlight: Recognizing Cali Calmécac Language Academy Students for their Participation in the Production of “In the Heights” at Sonoma State University
6. ANNOUNCEMENTS
6.1 Upcoming Town Events
Announcements
7. TOWN MANAGER'S REPORT
8. CONFLICT OF INTEREST DECLARATION
9. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed
on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
10. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
10.1 Approval of Minutes
Approve the meeting minutes for the special Windsor Water District Board meeting held on February 7, 2024, and the regular Windsor Town Council meeting held on February 7, 2024.
1. Special Meeting Minutes - February 7, 2024
2. Regular Meeting Minutes - February 7, 2024
10.2 Approve Check Register No. 616
Approve check numbers 97781 through and including 98066 and 25361 through and including 25384 (payroll).
Agenda Report
10.3 Approve Professional Services Agreement for Construction Management and Inspection Services for 2024 and 2025 Water Reclamation Facility Projects Approve a Professional Services Agreement in the amount of $1,035,000 for Construction Management and Inspection services for the 2024 and 2025 Water Reclamation Facility Projects and authorize the Town Manager to execute said agreement and any amendments up to 20% of the original amount on behalf of the Town.
Agenda Report
1. Site Location Map
2. Agreement
10.4 Amendment 1 to Task Order No. 4 of the Master Professional Services Agreement with First Carbon Solutions for the BoDean Construction Materials Processing Plant Environmental Impact Report (EIR) Approve Amendment 1 of Task Order No. 4 of the Master Professional Services Agreement with First Carbon Solutions for the preparation of an EIR for the BoDean Construction Materials Processing Plant in an amount not to exceed $104,257.
Authorize the Town Manager to execute said amendment on behalf of the Town.
Agenda Report
1. Amendment 1 to Task Order No. 4 of the Master Professional Services Agreement with First Carbon Solutions
10.5 Professional Services Agreement with Rincon Consultants, Inc. for Environmental Review Services for the Los Amigos Cottages Project Approve a Professional Services Agreement with Rincon Consultants, Inc. to prepare California Environmental Quality Act (CEQA) documentation for the Los Amigos Cottages Project in an amount not to exceed $122,474 and authorize the Town Manager to execute said agreement on behalf of the Town.
Agenda Report
1. PSA with Rincon Consultants for Environmental Services for Los Amigos Cottages.pdf
10.6 Revised Housing Regulatory Agreement and Inclusionary Housing Funding Agreement for the Heritage Park Affordable Housing Project Adopt a resolution authorizing the Town Manager to revise the terms of the affordable housing regulatory agreements and the loan agreement for the use of Inclusionary Housing Funds for the Heritage Park Apartments, a 33-unit affordable housing project located at 8685 Old Redwood Highway.
Agenda Report
1. Resolution
2. Revised Regulatory Agreement
3. Revised Loan Agreement
4. Deed of Trust (No Change)
5. Promissory Note (No Change)
6. TC Resolution 3396-17
7. PC Resolution 683-20
8. TC Resolution 3628-20
9. TC Resolution 3877-23
10.7 Appointment to the Marin/Sonoma Mosquito & Vector Control District Re-appoint Evan Kubota to serve on the Marin/Sonoma Mosquito & Vector Control District for a two-year term through January 1, 2026.
Agenda Report
1. Original Application for E. Kubota
10.8 Adopt an Ordinance to Amend the Shiloh Oaks Master Plan/Planned Development Final Development Plan Hold a second reading, by title only, and adopt an ordinance amending the Shiloh Oaks Master Plan/Planned Development (PD) Final Development Plan for the Shiloh Business Park Project located at 790 Shiloh Road (APN 059-271-095).
Agenda Report
1. Ordinance Amending Shiloh Oaks Master Plan PD
2. Ordinance Exhibit A - Amended Shiloh Oaks MP Final Development Plan
11. PUBLIC HEARING
None.
12. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
12.1 Financial Update for FY 2022-23 Year-End Close and Mid-Year Financial Update for FY 2023-24 through December 2023 Receive financial update for FY 2022-23 unaudited year-end results.
Receive financial update for FY 2023-24 based on results through the second quarter ended December 31, 2023 (2Q24).
Agenda Report
12.1 PowerPoint
12.2 Hembree Lane Oaks Partial Development Impact Fee Deferral Adopt a resolution authorizing the Town Manager to execute a fee deferral agreement for the Hembree Lane Oaks housing project.
Agenda Report
1. Resolution
2. Draft Fee Deferral Agreement
3. Applicant Fee Deferral Request Letter
12.2 PowerPoint
12.2 Correspondence Received
12.3 Annual Town Council Appointments to Serve as Representatives on Various Outside Agencies for Calendar Year 2024 By motion, appoint the Mayor and/or Councilmembers as Town representatives to serve on the various County and Town Committees, Commissions, Boards, and Agencies for Calendar Year 2024.
Agenda Report
1. Current Appointment Matrix
13. MAYOR'S & COUNCILMEMBERS' REPORTS
13.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
13.2 Councilmember Requests for Future Council Agenda Items
14. ANNOUNCEMENT OF CLOSED SESSION TOPIC(S)/ADJOURNMENT TO CLOSED SESSION
14.1 COUNCIL ROLL CALL
14.2 PUBLIC COMMENT
(Only comments or statements concerning the agenda items listed below are allowed.)
14.3 PUBLIC EMPLOYEE APPOINTMENT
Title: Town Attorney
Pursuant to Government Code Section 54957(b)(1).
14.4 CONFERENCE WITH LEGAL COUNSEL - REAL PROPERTY NEGOTIATOR - 8547 OLD REDWOOD HIGHWAY Property: 8547 Old Redwood Highway (APN 164-080-040)
Town Negotiator: Jon Davis, Town Manager
Negotiating Party: Michael Tovani
Under Negotiation: A 1,606 Square Foot Detached Single-Family Residence
15. REPORT OUT OF CLOSED SESSION
16. ADJOURNMENT
The next regular meeting of the Town Council is scheduled for March 6, 2024, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Affidavit of Posting
The Town Clerk’s Office does hereby declare that, in accordance with California Government Code Section 54954.2(a), this agenda for the above stated meeting(s) was posted on February 15, 2024, before 6pm on the Town’s website and near the front entrances of: Town Hall, 9291 Old Redwood Highway, Windsor; and the Lakewood Village Shopping Center (Safeway) Community Bulletin Board, 9080 Brooks Road South, Windsor.