MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, February 21, 2024
Regular Meeting - 6:00 PM
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency), and the Board of Directors of the Town of Windsor Water District (District) at 6:00 p.m.
2. COUNCIL ROLL CALL
Present at roll call were Councilmembers Fudge, Wall, Vice Mayor Potter, and Mayor Reynoza. Councilmember Salmon was absent.
3. PLEDGE OF ALLEGIANCE
Vice Mayor Potter led the Pledge of Allegiance.
Clerk's Note: Councilmember Salmon arrived at 6:02 p.m.
4. CHANGES TO THE AGENDA
None.
5. PRESENTATION(S)/PROCLAMATION(S)
5.1 Community Spotlight: Recognizing Cali Calmécac Language Academy Students for their Participation in the Production of "In the Heights" at Sonoma State University The students were not available to attend tonight's meeting.
6. ANNOUNCEMENTS
6.1 Upcoming Town Events
Councilmembers announced various upcoming Town events.
TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to Council.
8. CONFLICT OF INTEREST DECLARATION
None.
9. PUBLIC COMMENT
None.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minute:
Wednesday, February 21, 2024
10. CONSENT CALENDAR
Vice Mayor Potter moved to adopt the following Consent Calendar items. Councilmember Fudge seconded the motion. The motion to adopt all items passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
10.1 Approval of Minutes
Approved the meeting minutes for the special Windsor Water District Board meeting held on February 7, 2024, and the regular Windsor Town Council meeting held on February 7, 2024.
10.2 Approve Check Register No. 616
Approved check numbers 97781 through and including 98066 and 25361 through and including 25384 (payroll).
10.3 Approve Professional Services Agreement for Construction Management and Inspection Services for 2024 and 2025 Water Reclamation Facility Projects Approved a Professional Services Agreement in the amount of $1,035,000 for Construction Management and Inspection services for the 2024 and 2025 Water Reclamation Facility Projects and authorized the Town Manager to execute said agreement and any amendments up to 20% of the original amount on behalf of the Town.
10.4 Amendment 1 to Task Order No. 4 of the Master Professional Services Agreement with First Carbon Solutions for the BoDean Construction Materials Processing Plant Environmental Impact Report (EIR)
a. Approved Amendment 1 of Task Order No. 4 of the Master Professional Services Agreement with First Carbon Solutions for the preparation of an EIR for the BoDean Construction Materials Processing Plant in an amount not to exceed $104,257.
b. Authorized the Town Manager to execute said amendment on behalf of the Town.
10.5 Professional Services Agreement with Rincon Consultants, Inc. for Environmental Review Services for the Los Amigos Cottages Project
Approved a Professional Services Agreement with Rincon Consultants, Inc. to prepare California Environmental Quality Act (CEQA) documentation for the Los Amigos Cottages Project in an amount not to exceed $122,474 and authorized the Town Manager to execute said agreement on behalf of the Town.
10.6 Revised Housing Regulatory Agreement and Inclusionary Housing Funding Agreement for the Heritage Park Affordable Housing Project Adopted Resolution No. 3913-24 authorizing the Town Manager to revise the terms of the affordable housing regulatory agreements and the loan agreement for the use of Inclusionary Housing Funds for the Heritage Park Apartments, a 33-unit affordable housing project located at 8685 Old Redwood Highway.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, February 21, 2024
10.7 Appointment to the Marin/Sonoma Mosquito & Vector Control District Re-appointed Evan Kubota to serve on the Marin/Sonoma Mosquito & Vector Control District for two-year term through January 1, 2026.
10.8 Adopt an Ordinance to Amend the Shiloh Oaks Master Plan/Planned Development Final Development Plan
Held a second reading, by title only, and adopted Ordinance No. 2024-387 amending the Shiloh Oaks Master Plan/Planned Development (PD) Final Development Plan for the Shiloh Business Park Project located at 790 Shiloh Road (APN 059-271-095).
11. PUBLIC HEARING
None.
12. REGULAR CALENDAR
12.1 Financial Update for FY 2022-23 Year-End Close and Mid-Year Financial Update for FY 2023-24 through December 2023
Administrative Service Director Peterson introduced Finance Manager Castillo who reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Council and staff discussion ensued.
No further action was required for this informational item.
12.2 Hembree Lane Oaks Partial Development Impact Fee Deferral Planner III Voge reported on the item. Public Works Director/Town Engineer Cotulla was also available to answer questions.
Mayor Reynoza invited applicant Amy Christopherson Bolten to speak on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Council and staff discussion ensued.
Councilmember Fudge moved to adopt Resolution No. 3914-24 authorizing the Town Manager to execute a fee deferral agreement for the Hembree Lane Oaks housing project.
Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, February 21, 2024
12.3 Annual Town Council Appointments to Serve as Representatives on Various Outside Agencies for Calendar Year 2024
Town Clerk / Public Information Officer Camacho-Werby reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Council and staff discussion ensued.
Councilmember Salmon moved to appoint the Mayor and/or Councilmembers as Town representatives to serve on the various County and Town Committees, Commissions, Boards, and Agencies for Calendar Year 2024. Vice Mayor Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
13. MAYOR'S & COUNCILMEMBERS' REPORTS
13.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, local resources, and reports from meetings attended.
13.2 Councilmember Requests for Future Council Agenda Items None.
14. ANNOUNCEMENT OF CLOSED SESSION TOPIC(S)/ADJOURNMENT TO
CLOSED SESSION
Mayor Reynoza announced the following Closed Session topics.
14.1 COUNCIL ROLL CALL
Present at roll call were Councilmembers Fudge, Salmon, Wall, Vice Mayor Potter, and Mayor Reynoza.
14.2 PUBLIC COMMENT
None.
14.3 PUBLIC EMPLOYEE APPOINTMENT
Title: Town Attorney
Pursuant to Government Code Section 54957(b)(1).
14.4 CONFERENCE WITH LEGAL COUNSEL - REAL PROPERTY NEGOTIATOR - 8547 OLD REDWOOD HIGHWAY
Property: 8547 Old Redwood Highway (APN 164-080-040)
Town Negotiator: Jon Davis, Town Manager
int Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minut /ednesday, February 21, 202
Negotiating Party: Michael Tovani
Under Negotiation: A 1,606 Square Foot Detached Single-Family Residence
15. REPORT OUT OF CLOSED SESSION
Mayor Reynoza reported out of Closed Session at 8:08 p.m. and stated no reportable action was taken.
16. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 8:08 p.m., to the next regular meeting of the Town Council scheduled for March 6, 2024, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Camacho-Werby, MMC
/ Town Clerk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, February 21, 2024