Accessing Town Meetings
Town Council Agenda staff reports are now available on the Town's website ( www.townofwindsor.com
). If an Agenda item has not been highlighted, no written report is available. (Please note that some reports may be large documents requiring a long loading time.) The agenda and staff reports will be available for public review at the Civic Center, 9291 Old Redwood Highway, Building 400, at least 24 hours in advance of the meeting.
In compliance with the Americans with Disabilities Act:
If you need special assistance to attend or participate in a Town Council meeting, please contact the Town Clerk's office at [email protected]
. Notification at least 48 hours prior to the meeting will assist Town staff in ensuring reasonable accommodations are made to provide accessibility to the meeting. Please note that Closed Captions will be available at a majority of the meetings through the live webcast at http://townofwindsor.com/721/Agendas-Minutes-Videos
.
As a public service to the community, Town Council meetings are held in-person, and viewable through a live webcast on Zoom, at https://townofwindsor.zoom.us/j/89338659973
or by dialing 877-853-5247 and entering Zoom Webinar ID: 893 3865 9973, televised on Comcast Cable Channel 27, on AT&T U-verse Channel 99 and live webcasted at http://townofwindsor.com/721/Agendas-Minutes-Videos
.
If a technical issue arises with Zoom video or the listening phone dial-in option, the Town Council meeting will continue unless a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449.
Effective March 1, 2023:
Members of the public will be allowed to provide public comment through Zoom if a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449.
Effective October 1, 2023:
Members of the public who wish to address the Council, by providing public comment, during the meeting must do so in-person in the Civic Center Council Chambers at 9291 Old Redwood Highway, Building 400 in Windsor, where the meeting is being publicly held. As an alternative, members of the public may also provide written public comment submitted via email to:
[email protected]
, please submit them via email to the Council by 12:00 p.m. on the day of the meeting.
Documents related to Open Session Agendas
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town's website at www.townofwindsor.com
, or by email upon request.
These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CHANGES TO THE AGENDA
5. REPORT OUT OF CLOSED SESSION
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 Proclamation Proclaiming March 2024 as Red Cross Month Proclamation
6.2 Proclamation Recognizing March 31, 2024, as Cesar Chavez Day in the Town of Windsor Proclamation in English
Proclamation in Spanish
6.3 Proclamation Proclaiming March 17-23, 2024, as National Surveyor's Week Proclamation
6.4 Proclamation Proclaiming March 2024 as Women's History Month in Sonoma County and the Town of Windsor Proclamation
7. ANNOUNCEMENTS
7.1 Upcoming Town Events
Announcements
8. TOWN MANAGER'S REPORT
9. CONFLICT OF INTEREST DECLARATION
10. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed
on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
10.1 Documents Received During Public Comment at the Meeting Documents Provided During Public Comment
11. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
11.1 Approval of Minutes
Approve the meeting minutes for the special Windsor Town Council meeting held on February 16, 2024, and the regular Windsor Town Council meeting on February 21, 2024. 02-16-2024 Special Meeting Minutes
02-21-2024 Regular Meeting Minutes
11.2 Windsor Landscaping and Lighting Assessment Districts – Preparation of Annual Engineer’s Reports and Approval of Professional Services Agreement for Assessment Engineering Services not to exceed $55,484 Adopt a resolution appointing the Engineer of Work and directing preparation and filing of the Annual Engineer’s Report for the Windsor Landscaping and Lighting Special Assessment District (LLAD-1) for Fiscal Year (FY) 2024-25, pursuant to the Landscaping and Lighting Act of 1972.
Adopt a resolution appointing the Engineer of Work and directing preparation and filing of the Annual Engineer’s Report for the Windsor Landscaping and Lighting Assessment District No. 2 (LLAD-2) for FY 2024-25, pursuant to the Landscaping and Lighting Act of 1972.
Adopt a resolution appointing the Engineer of Work and directing preparation and filing of the Engineer’s Report for the Windsor 1982 Act Benefit Assessment District (82-AAD) for FY 2024-25, pursuant to the Benefit Assessment Act of 1982.
Approve a Professional Services Agreement with Coastland Civil Engineering to provide FY 2024-25 Assessment Engineering Services for the Windsor Landscaping and Lighting Special Assessment District LLAD-1, LLAD-2, and Windsor 1982 Act Benefit Assessment District (82-AAD) and authorize the Town Manager to execute the agreement in an amount not to exceed $55,484.
Agenda Report
1. Resolution LLAD-1
2. Resolution LLAD-2
3. Resolution 82-AAD
4. Professional Services Agreement
11.3 Approve Change Order to the Construction Agreement (Minor) with Precision Concrete Cutting for Sidewalk Inspection Services Approve Change Order to the Construction Agreement (Minor) with Precision Concrete Cutting (PCC) for Sidewalk Inspection Services in an amount not to exceed $18,350 and authorize the Town Manager to execute said amendment on behalf of the Town and any contract change orders up to 20 percent of the new contract amount.
Agenda Report
1. Minor Construction Agreement Change Order - Precision Concrete Cutting - Sidewalk Inspection
11.4 Professional Services Agreement with PlaceWorks to Prepare the 2021-2022 Biennial Greenhouse Gas Emissions Report Authorize the Town Manager to approve a Professional Services Agreement with PlaceWorks to prepare the 2021-2022 Municipal Operations Greenhouse Gas Emissions Report for a total amount not to exceed $62,000.
Agenda Report
1. Agreement
11.5 Sonoma Water Reimbursement Agreement
Approve a Funding Reimbursement Agreement with Sonoma Water for the construction of a permanent sewer connection between Sonoma Water’s Airport/Larkfield/Wikiup Sanitation Zone and Windsor Water District and authorize the Town Manager to execute said Agreement on behalf of the Town.
Agenda Report
11.5 Agreement (Distributed 2024-03-05)
11.6 SMART Funding Reimbursement Agreement
Approve a resolution authorizing the Town Manager to negotiate and execute a Funding Reimbursement Agreement with Sonoma Marin Area Rail Transit (SMART) for construction of three utility crossings under the railroad tracks in an amount not to exceed $500,000 and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
Agenda Report
1. Resolution
2. Location Map
3. Funding Reimbursement Agreement - SMART
11.7 Approve a Professional Services Agreement with Telstar Instruments for PLC and SCADA Programming Services for the UV Disinfection System Approve a Professional Services Agreement with Telstar Instruments for UV PLC and SCADA programming services for the UV disinfection system in an amount not to exceed $150,000 and authorize the Town Manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
Agenda Report
1. Agreement
11.8 Nuestra Comunidad Lease Agreement for Bluebird Center Building D Adopt a resolution ratifying and approving Community Facilities Lease with Nuestra Comunidad for property in the Bluebird Center.
Authorize the Town Manager to execute the lease agreement and amendments on behalf of the Town.
Agenda Report
1. Resolution
Exhibit A - Nuestra Comunidad Lease Agreement
11.9 Professional Services Agreement with Black & Veatch for a Feasibility Study Authorize the Town Manager to approve a Professional Services Agreement with Black and Veatch to draft a Feasibility Study for a total amount not to exceed $499,732.
Agenda Report
1. PSA - Black & Veatch - BOR Feasibility Study
11.10 Approve Minor Construction Agreement with Daniel O. Davis Inc. dba Davis Demolition Approve a Minor Construction Agreement with Daniel O. Davis Inc. dba Davis Demolition in an amount not to exceed $60,000 and authorize the Town Manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
Agenda Report
1. Minor Construction Agreement
11.11 ACWA Regional Board Nomination
Approve a resolution supporting the nomination of Shannon Cotulla as the Town’s Public Works Director to the Association of California Water Agencies Region 1 Board.
Agenda Report
1. Resolution
11.12 Cancellation of the March 20, 2024, Regular Town Council Meeting Formally cancel the regular meeting of the Town Council scheduled for March 20, 2024.
Agenda Report
11.13 Update Town Personnel Policies & Procedures
Adopt a resolution adopting an updated personnel policies and procedures, abolishing previously adopted personnel policies and procedures, and authoring the Town Manager to make updates, as authorized.
Agenda Report
1. Resolution - Personnel Policies and Procedures
Exhibit A - Town of Windsor Personnel Policies and Procedures
11.13 Revised Exhibit A - Town of Windsor Personnel Policies and Procedures (Distributed 2024-03-05)
11.14 Authorized Positions and Salary Schedule Update
Adopt a resolution approving the list of authorized positions and salary schedules and abolishing previously adopted salary schedules and lists of authorized positions.
Agenda Report
1. Resolution - Authorized Positions FY2023-24
Exhibit A - Position Authorization FY2023-24
Exhibit B - Non-Exempt Salary Schedule FY2023-24
Exhibit C - Exempt Salary Schedule FY2023-24
12. PUBLIC HEARING
Public Hearing items will begin at the time shown, or as close thereafter as possible, to allow for completion of the item.
12.1 2023 Annual Housing Element Progress Report
Receive a report and adopt a resolution accepting the 2023 Annual Housing Element Progress Report and Authorizing Submittal to the California Department of Housing and Community Development and the Governor’s Office of Planning and Research.
Agenda Report
1. Resolution
Exhibit A to Resolution
2. 2023-2031 Housing Element Programs
12.1 PowerPoint (Distributed 2024-03-05)
12.2 Tree Preservation and Protection Ordinance Amendment By motion, adopt a resolution amending Chapter 27.36 – Tree Preservation and Protection, of the Town of Windsor Zoning Ordinance to allow mitigation fees collected for tree removal to be used for emergency Mediterranean Oak Borer Treatment of heritage oak trees on public property within town limits.
Agenda Report
Attachment 1 - Resolution Amending the Town of Windsor Zoning Ordinance Chapter 27.36 Tree Preservation and Protection.docx Attachment 2 - Certified Arborist Report
Attachment 3 - Site Assessment Revised
Attachment 4 -PC Resolution 753-24 Chapter 27.36 Tree Preservation and Protection.pdf
13. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
13.1 Pension Funding Status
Receive an informational report on the Town’s Pension Funding Status.
Agenda Report
1. PowerPoint
13.2 Neighborhood Block Party Permit
By motion, approve the proposed neighborhood block party permit process.
Agenda Report
1. Neighborhood Block Party Permit
13.2 PowerPoint (Distributed 2024-03-05)
13.3 Agreement with Redwood Public Law LLP for Legal Services Adopt a resolution entitled, "A resolution of the Town Council of the Town of Windsor, approving an agreement for legal services between the Town of Windsor and Redwood Public Law LLP, and appointing Jose M. Sanchez as the Town Attorney." Agenda Report
1. Resolution
2. Agreement
14. MAYOR'S & COUNCILMEMBERS' REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
14.2 Councilmember Requests for Future Council Agenda Items
15. ADJOURNMENT
The meeting of the Town Council scheduled for March 20, 2024, is being considered for cancellation at the March 6th meeting.
The next regular meeting of the Town Council is scheduled for April 3, 2024, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Affidavit of Posting
The Town Clerk’s Office does hereby declare that, in accordance with California Government Code Section 54954.2(a), this agenda for the above stated meeting(s) was posted on February 29, 2024, before 6pm on the Town’s website and near the front entrances of: Town Hall, 9291 Old Redwood Highway, Windsor; and the Lakewood Village Shopping Center (Safeway) Community Bulletin Board, 9080 Brooks Road South, Windsor.