MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, March 6, 2024
Regular Meeting - 6:00 PM
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
CALL TO ORDER
Vice Mayor Potter called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency), and the Board of Directors of the Town of Windsor Water District (District) at 6:01 p.m.
COUNCIL ROLL CALL
Present at roll call were Councilmembers Fudge, Salmon, Wall, and Vice Mayor Potter.
Mayor Reynoza was absent.
3. PLEDGE OF ALLEGIANCE
Councilmember Wall led the Pledge of Allegiance.
CHANGES TO THE AGENDA
None.
REPORT OUT OF CLOSED SESSION
Vice Mayor Potter reported that the Town Council held a Closed Session on Wednesday, February 21, 2024, for the purpose of:
PUBLIC EMPLOYEE APPOINTMENT
Title: Town Attorney
Pursuant to Government Code Section 54957(b)(1)
CONFERENCE WITH LEGAL COUNSEL - REAL PROPERTY NEGOTIATOR -8547
OLD REDWOOD HIGHWAY
Property: 8547 Old Redwood Highway (APN 164-080-040)
Town Negotiator: Jon Davis, Town Manager
Negotiating Party: Michael Tovani
Under Negotiation: A 1,606 Square Foot Detached Single-Family Residence The Closed Session adjourned at 8:08 p.m. with no reportable action taken.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Vednesday, March 6, 2024
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 Proclamation Proclaiming March 2024 as Red Cross Month Vice Mayor Potter read the proclamation. Vince Dieter, long-time American Red Cross Volunteer, accepted the proclamation.
6.2 Proclamation Recognizing March 31, 2024, as Cesar Chavez Day in the Town of Windsor
Councilmember Salmon read the proclamation.
6.3 Proclamation Proclaiming March 17-23, 2024, as National Surveyor's Week Councilmember Wall read the proclamation. Mike Jones, Professional Land Surveyor, accepted the proclamation.
6.4 Proclamation Proclaiming March 2024 as Women's History Month in Sonoma County and the Town of Windsor
Councilmember Fudge read the proclamation. Gina Fortino-Dickson, Town of Windsor Planning Commission Chair and Sonoma County Commission on the Status of Women Chair, accepted the proclamation.
ANNOUNCEMENTS
7.1 Upcoming Town Events
Councilmembers announced various upcoming Town events.
8. TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to Council.
9. CONFLICT OF INTEREST DECLARATION
None.
10. PUBLIC COMMENT
North Bay Honor Flight speaker spoke of the purpose and history of their organization and how community members can volunteer and support their cause, which is to help World War II Veterans to fly to Washington D.C. by charter to see the World War II Monument.
Claudio, North Bay Honor Flight, continued to note the impact that this organization hopes to have for Veterans in the community and asked the public to spread the word.
Catherine Adams expressed concern regarding illegal dumping at an empty lot by Arata and Old Redwood Highway. Catherine asked the Town to educate the public on what to do when they observe illegal dumping and consider creating an ordinance to address this situation.
11. CONSENT CALENDAR
Councilmember Wall moved to adopt the following Consent Calendar items, except Item No.
11.10 (Approve Minor Construction Agreement with Daniel O. Davis Inc. dba Davis Demolition), which was taken by motion separately. Councilmember Salmon seconded the motion. The motion to adopt all items passed by the following roll call vote:
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesdav. March 6, 2024
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL, AND
VICE MAYOR POTTER
NOES: NONE
ABSTAIN: NONE
ABSENT: MAYOR REYNOZA
11.1 Approval of Minutes
Approved the meeting minutes for the special Windsor Town Council meeting held on February 16, 2024, and the regular Windsor Town Council meeting on February 21, 2024.
11.2 Windsor Landscaping and Lighting Assessment Districts - Preparation of Annual Engineer's Reports and Approval of Professional Services Agreement for Assessment Engineering Services not to exceed $55,484
1. Adopted Resolution No. 3916-24 appointing the Engineer of Work and directing preparation and filing of the Annual Engineer's Report for the Windsor Landscaping and Lighting Special Assessment District (LLAD-1) for Fiscal Year (F Y) 2024-25, pursuant to the Landscaping and Lighting Act of 1972.
2. Adopted Resolution No. 3917-24 appointing the Engineer of Work and directing preparation and filing of the Annual Engineer's Report for the Windsor Landscaping and Lighting Assessment District No. 2 (LLAD-2) for FY 2024-25, pursuant to the Landscaping and Lighting Act of 1972.
3. Adopted Resolution No. 3918-24 appointing the Engineer of Work and directing preparation and filing of the Engineer's Report for the Windsor 1982 Act Benefit Assessment District (82-AAD) for FY 2024-25, pursuant to the Benefit Assessment Act of 1982.
4. Approved a Professional Services Agreement with Coastland Civil Engineering to provide FY 2024-25 Assessment Engineering Services for the Windsor Landscaping and Lighting Special Assessment District LLAD-1, LLAD-2, and Windsor 1982 Act Benefit Assessment District (82-AAD) and authorized the Town Manager to execute the agreement in an amount not to exceed $55,484.
11.3 Approve Change Order to the Construction Agreement (Minor) with Precision Concrete Cutting for Sidewalk Inspection Services
Approved Change Order to the Construction Agreement (Minor) with Precision Concrete Cutting (PCC) for Sidewalk Inspection Services in an amount not to exceed $18,350 and authorized the Town Manager to execute said amendment on behalf of the Town and any contract change orders up to 20 percent of the new contract amount.
11.4 Professional Services Agreement with PlaceWorks to Prepare the 2021-2022 Biennial Greenhouse Gas Emissions Report
Authorized the Town Manager to approve a Professional Services Agreement with PlaceWorks to prepare the 2021-2022 Municipal Operations Greenhouse Gas Emissions Report for a total amount not to exceed $62,000.
11.5 Sonoma Water Reimbursement Agreement
Approved a Funding Reimbursement Agreement with Sonoma Water for the construction of a permanent sewer connection between Sonoma Water's Airport/Larkfield/Wikiup Sanitation Zone and Windsor Water District and authorized the Town Manager to execute said Agreement on behalf of the Town.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, March 6, 2024
SMART Funding Reimbursement Agreement
Approved Resolution No. 3919-24 authorizing the Town Manager to negotiate and execute a Funding Reimbursement Agreement with Sonoma Marin Area Rail Transit (SMART) for construction of three utility crossings under the railroad tracks in an amount not to exceed $500,000 and approved contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
11.7 Approve a Professional Services Agreement with Telstar Instruments for PLC and SCADA Programming Services for the UV Disinfection System Approved a Professional Services Agreement with Telstar Instruments for UV PLC and SCADA programming services for the UV disinfection system in an amount not to exceed $150,000 and authorized the Town Manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
11.8 Nuestra Comunidad Lease Agreement for Bluebird Center Building D
1. Adopted Resolution No. 3920-24 ratifying and approving Community Facilities Lease with Nuestra Comunidad for property in the Bluebird Center.
2. Authorized the Town Manager to execute the lease agreement and amendments on behalf of the Town.
Professional Services Agreement with Black & Veatch for a Feasibility Study Authorized the Town Manager to approve a Professional Services Agreement with Black and Veatch to draft a Feasibility Study for a total amount not to exceed $499,732.
11.10 Approve Minor Construction Agreement with Daniel O. Davis Inc. dba Davis Demolition
This item was taken by motion separately and immediately after the consent calendar.
Councilmember Fudge moved to approve a Minor Construction Agreement with Daniel O.
Davis Inc. dba Davis Demolition in an amount not to exceed $60,000 and authorized the Town Manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town. Vice Mayor Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, WALL, AND
VICE MAYOR POTTER
NOES: COUNCILMEMBER SALMON
ABSTAIN: NONE
ABSENT: MAYOR REYNOZA
11.11 ACWA Regional Board Nomination
Adopted Resolution No. 3921-24 supporting the nomination of Shannon Cotulla as the Town's Public Works Director to the Association of California Water Agencies Region 1 Board.
11.12 Cancellation of the March 20, 2024, Regular Town Council Meeting Formally cancelled the regular meeting of the Town Council scheduled for March 20, 2024.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, March 6, 2024
11.13 Update Town Personnel Policies & Procedures
Adopted Resolution No. 3922-24 adopting an updated personnel policies and procedures, abolishing previously adopted personnel policies and procedures, and authorizing the Town Manager to make updates, as authorized.
11.14 Authorized Positions and Salary Schedule Update
Adopted Resolution No. 3923-24 approving the list of authorized positions and salary schedules and abolishing previously adopted salary schedules and lists of authorized positions.
12. PUBLIC HEARING
12.1 2023 Annual Housing Element Progress Report
Planner I Sedna reported on the item.
Vice Mayor Potter opened the public hearing.
The following members) of the public spoke on the item:
Gina Fortino-Dickson, Windsor resident
Vice Mayor Potter closed the public hearing. No additional comments were forthcoming.
Council and staff discussion ensued.
Councilmember Salmon moved to receive a report and adopt Resolution No. 3924-24 accepting the 2023 Annual Housing Element Progress Report and Authorizing Submittal to the California Department of Housing and Community Development and the Governor's Office of Planning and Research. Councilmember Fudge seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL, AND
VICE MAYOR POTTER
NOES: NONE
ABSTAIN: NONE
ABSENT: MAYOR REYNOZA
13. REGULAR CALENDAR
13.1 Pension Funding Status
Finance Manager Castillo reported on the item and introduced Ira Summer from GovInvest.
Vice Mayor Potter opened the public comment period.
The following members) of the public spoke on the item:
Besty Mallace, Windsor resident
Vice Mayor Potter closed the public comment period. No additional comments were forthcoming.
Council and staff discussion ensued. No action was taken.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, March 6, 2024
13.2 Neighborhood Block Party Permit
Recreation Division Manager Herman reported on the item.
Vice Mayor Potter opened the public comment period.
Vice Mayor Potter closed the public comment period. No comments were forthcoming.
Council and staff discussion ensued
Councilmember Salmon moved to approve the proposed neighborhood block party permit process. Councilmember Fudge seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL, AND
VICE MAYOR POTTER
NOES: NONE
ABSTAIN: NONE
ABSENT: MAYOR REYNOZA
13.3 Agreement with Redwood Public Law LLP for Legal Services Town Manager Davis reported on the item.
Vice Mayor Potter opened the public comment period.
The following members) of the public spoke on the item:
Betsy Mallace, Windsor resident
Vice Mayor Potter closed the public comment period. No additional comments were forthcoming.
Council and staff discussion ensued.
Councilmember Fudge moved to adopt Resolution No. 3925-24 entitled, "A resolution of the Town Council of the Town of Windsor, approving an agreement for legal services between the Town of Windsor and Redwood Public Law LLP, and appointing Jose M. Sanchez as the Town Attorney." Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL, AND
VICE MAYOR POTTER
NOES: NONE
ABSTAIN: NONE
ABSENT: MAYOR REYNOZA
14. MAYOR'S & COUNCILMEMBERS' REPORTS
Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, local resources, and reports from meetings attended.
Councilmember Fudge noted that she would like to see if the Council would like to donate Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, March 6, 2024
$1,000 from the Benevolent fund to North Bay Honor Flight.
14.2 Councilmember Requests for Future Council Agenda Items Councilmember Salmon asked staff to present information on the inclusionary in-lieu fee.
15. ADJOURNMENT
Vice Mayor Potter adjourned the meeting at 8:10 p.m.
The meeting of the Town Council scheduled for March 20, 2024, is cancelled.
The next regular meeting of the Town Council is scheduled for April 3, 2024, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
South
Deputy Town Clerk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, March 6, 2024