Accessing Town Meetings
Town Council Agenda staff reports are now available on the Town's website ( www.townofwindsor.com
). If an Agenda item has not been highlighted, no written report is available. (Please note that some reports may be large documents requiring a long loading time.) The agenda and staff reports will be available for public review at the Civic Center, 9291 Old Redwood Highway, Building 400, at least 24 hours in advance of the meeting.
In compliance with the Americans with Disabilities Act:
If you need special assistance to attend or participate in a Town Council meeting, please contact the Town Clerk's office at [email protected]
. Notification at least 48 hours prior to the meeting will assist Town staff in ensuring reasonable accommodations are made to provide accessibility to the meeting.
As a public service to the community, Town Council meetings are held in-person, and viewable through a live webcast on Zoom, at https://townofwindsor.zoom.us/j/89338659973
or by dialing 877-853-5247 and entering Zoom Webinar ID: 893 3865 9973, televised on Comcast Cable Channel 27, on AT&T U-verse Channel 99 and live webcasted at http://townofwindsor.com/721/Agendas-Minutes-Videos
.
If a technical issue arises with Zoom video or the listening phone dial-in option, the Town Council meeting will continue unless a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449.
Effective March 1, 2023:
Members of the public will be allowed to provide public comment through Zoom if a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449.
Effective October 1, 2023:
Members of the public who wish to address the Council, by providing public comment, during the meeting must do so in-person in the Civic Center Council Chambers at 9291 Old Redwood Highway, Building 400 in Windsor, where the meeting is being publicly held. As an alternative, members of the public may also provide written public comment submitted via email to:
[email protected]
, please submit them via email to the Council by 12:00 p.m. on the day of the meeting.
Documents related to Open Session Agendas
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town's website at www.townofwindsor.com
, or by email upon request.
These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CHANGES TO THE AGENDA
5. PRESENTATION(S)/PROCLAMATION(S)
5.1 Proclamation Proclaiming April 2024 as National Donate Life Month Proclamation
5.2 Proclamation Proclaiming April 2024 as Fair Housing Month Proclamation
5.3 Proclamation Proclaiming April 2024 as Sexual Assault Awareness Month Proclamation
5.4 Proclamation Proclaiming April 7-13, 2024, as National Library Week Proclamation
6. ANNOUNCEMENTS
6.1 Upcoming Town Events
Announcements
7. TOWN MANAGER'S REPORT
8. CONFLICT OF INTEREST DECLARATION
9. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed
on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
10. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
10.1 Approval of Minutes
Approve the regular Town Council meeting minutes of March 6, 2024.
Minutes
10.2 Approve Check Register No. 617
Approve check numbers 98067 through and including 98385 and 25385 through and including 25422 (payroll).
Agenda Report
10.3 Treasurer’s Quarterly Investment Report
Receive the Treasurer’s Quarterly Investment Report for the quarter ended December 31, 2023.
Agenda Report
1. Q2 FY 2024 Investment Report
10.4 Adopt a Resolution Requesting Allocation of Grant Funds for the Starr Road South of Old Redwood Highway Pedestrian Crosswalk Adopt a resolution authorizing the Town Manager to request the Metropolitan Transportation Commission to allocate Fiscal Year 2024-25 Transportation Development Act Article 3 project funding for the Starr Road South of Old Redwood Highway Pedestrian Crosswalk Project.
Agenda Report
1. Resolution
Exhibit A - Findings
Exhibit B - Application
2. Location Map
10.5 Professional Services Agreement GHD Inc., for Old Redwood Highway Pavement Preservation Design Services Adopt a resolution amending the Approved Fiscal Year 2023-24 Budget in the amount of $230,000 for the Old Redwood Highway Pavement Preservation Project.
Approve a Professional Service Agreement (PSA) with GHD Inc., for the Old Redwood Highway Pavement Preservation Design Services in an amount not to exceed $399,470 and authorize the Town Manager to execute said agreement, with such minor changes as deemed appropriate by the Town Manager and any additional amendments up to 20% of the original amount, on behalf of the Town.
Agenda Report
1. Resolution
2. Agreement
3. Location Map
10.6 Approve Minor Construction Agreement with B.T. Mancini Co., Inc.
Approve a Minor Construction Agreement with B.T. Mancini Co., Inc., in an amount not to exceed $54,998 to replace the floor covering in the Windsor Branch of the Sonoma County Library and authorize the Town Manager to execute the Agreement and approve task orders and amendments up to 10% percent of the original contract amount.
Agenda Report
1. Minor Construction Agreement with B.T. Mancini Co., Inc.
10.7 Amend the Professional Services Agreement with Black and Veatch for Fleet Electrification Roadmap Amend the Professional Service Agreement with Black and Veatch for a Fleet Electrification Roadmap and authorize the Town Manager to execute said amendment and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town, not to exceed $110,000.
Agenda Report
1. Amendment to Agreement
10.8 Amendment No. 3 to Professional Services Agreement with the Law Offices of Robert A. Smith for Code Enforcement Services Approve Amendment No. 3 to Professional Services Agreement with the Law Offices of Robert A. Smith (the Consultant) for Code Enforcement Services to increase the not-to-exceed amount by $120,000, to extend the term of the contract to June 30, 2025, and authorize the Town Manager to execute said agreement on behalf of the Town.
Agenda Report
1. Amendment 3 Law Offices of Robert A. Smith
2. Agreement with Law Offices Robert A Smith - Code Enforcement Services
3. Amendment 1 to Agreement with Law Offices of Robert A. Smith
4. Amendment 2 to Agreement with Law Offices of Robert A Smith
10.9 Professional Services Agreement with Hildebrand Consulting for a Water and Water Reclamation Rate Study Authorize the Town Manager to approve a Professional Services Agreement with Hildebrand Consulting to prepare a Water and Water Reclamation Rate Study for a total amount not to exceed $119,700.
Agenda Report
1. Agreement - Hildebrand Consulting
10.10 Agreement with Brelje & Race Consulting Engineers for Engineering Services During Construction of the UV System Replacement Project Adopt a resolution amending the Approved Fiscal Year 2023-24 Budget in the amount of $184,000 for the Ultraviolet (UV) System Replacement Project (Project).
Approve a Professional Services Agreement in the amount of $159,986 for Engineering Services during Construction of the Project and authorize the Town Manager to execute said professional services agreement and any amendments up to 15% of the original amount on behalf of the Town.
Agenda Report
1. Resolution - Budget Amendment - UV System Replacement Project
2. Agreement
3. Location Map
10.11 Authorized Positions and Salary Schedule Update
Adopt a resolution approving the list of authorized positions and salary schedule and abolishing previously adopted salary schedules and list of authorized positions.
Agenda Report
1. Resolution - Authorized Positions FY2023-24
Exhibit A - Position Authorization FY2023-24
Exhibit B - Non-Exempt Salary Schedule FY2023-24
Exhibit C - Exempt Salary Schedule FY2023-24
10.12 Approve the
Audited Financial Statements and Report on Internal Controls for the Fiscal Year Ended June 30, 20 2 2
Approve the Fiscal Year 2021-22 audited financial statements based on an audit of the financial statements performed in accordance with Government Auditing Standards
; and
Approve the Report on Internal Controls submitted by
Rogers, Anderson, Malody & Scott, LLP
dated March 26, 2024.
Agenda Report
1. Basic Financial Statement FY2021-22
2. Internal Control Report FY2021-22
3. SAS 114
4. GANN Limit Report FY2021-22
11. PUBLIC HEARING
Public Hearing items will begin at the time shown, or as close thereafter as possible, to allow for completion of the item.
11.1 Tree Preservation and Protection Ordinance Amendment Introduce and hold first reading, by title only, an ordinance amending the Town of Windsor Zoning Ordinance, Chapter 27.36 - Tree Preservation and Protection, to remove the percentage cap on allowed mitigation fees and forfeited security deposits collected that can be used for maintenance of protected trees to assist in emergency mediterranean oak borer treatment of heritage oak trees on public property within town limits.
Agenda Report
1. Ordinance
11.1 PowerPoint
12. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
12.1 Submittal of Town Comments on the Scoping of an Environmental Impact Report for the Koi Nation Shiloh Resort and Casino Project By motion, authorize the Town Manager to submit a comment letter to the Bureau of Indian Affairs (BIA) on behalf of the Town, in response to the Notice of Intent to prepare an Environmental Impact Report for the Koi Nation Shiloh Resort and Casino Project.
Agenda Report
1. Koi Nation Shiloh Resort and Casino Project - Town of Windsor Comments on EIS Scoping
2. Koi Nation Shiloh Resort and Casino Project - Town of Windsor Comments on EA
12.1 PowerPoint (Distributed 2024-04-02)
12.2 Art Under the Oaks – Windsor Photo Contest
By motion, approve the 2024 Art Under the Oaks – Windsor Photo Contest gallery.
Agenda Report
12.2 PowerPoint (Distributed 2024-04-02)
12.2 PowerPoint (Distributed 2024-04-03) Updated to Reflect Correct Spelling of Artist Names.pdf
12.3 Economic Development Update
Receive a report outlining the role of the Economic Development Manager and an update on economic development activities in Windsor.
Agenda Report
12.3 PowerPoint (Distributed 2024-04-01)
12.4 Impact Fees Informational Report
Provide direction to staff on potentially conducting a fee study and amending the Development Impact Fee Schedule and/or the Inclusionary Housing Ordinance.
Agenda Report
1. FY2023-24 Development Impact Fees
12.4 Correspondence Received (Distributed 2024-04-01)
12.4 PowerPoint (Distributed 2024-04-02)
12.4 Correspondence Received (Distributed 2024-04-02)
12.4 Correspondence Received (Distributed 2024-04-03)_Redacted.pdf
12.4 Correspondence Received (Distributed 2024-04-03)
12.4 Correspondence Received (Distributed 2024-04-03)
13. MAYOR'S & COUNCILMEMBERS' REPORTS
13.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
13.2 Councilmember Requests for Future Council Agenda Items
14. ADJOURNMENT
The next regular meeting of the Town Council is scheduled for April 17, 2024, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Affidavit of Posting
The Town Clerk’s Office does hereby declare that, in accordance with California Government Code Section 54954.2(a), this agenda for the above stated meeting(s) was posted on March 28, 2024, before 6pm on the Town’s website and near the front entrances of: Town Hall, 9291 Old Redwood Highway, Windsor; and the Lakewood Village Shopping Center (Safeway) Community Bulletin Board, 9080 Brooks Road South, Windsor.